TC Minutes 10-11-2011MINUTES OF THE REGULAR MEETING OF THE AVON TOWN COUNCIL
HELD OCTOBER 11, 2011
A regular meeting of the Town of Avon, Colorado was held at the Avon Town Hall, One Lake Street,
Avon, Colorado in the Council Chambers.
Mayor Rich Carroll called the meeting to order at 5:30 PM. A roll call was taken and Council members
present were Dave Dantas, Chris Evans, Kristi Ferraro, Todd Goulding, Amy Phillips and Buz Reynolds.
Also present were Town Attorney Eric Heil, Town Manager Larry Brooks, Assistant Town Manager Patty
McKenny, Assistant Town Manager Community Development Sally Vecchio, Assistant Town Manager
Finance Scott Wright, Town Engineer Justin Hildreth, Director PW &T Jenny Strehler, Community
Relations Officer Jaime Walker, as well as other staff members and the public.
AGENDA APPROVAL & DISCLOSURE OF POTENTIAL CONFLICT OF INTEREST
There were no further changes to the agenda and no conflict of interest.
COMMUNITY & CITIZEN INPUT
a. Eagle River Fire Protection District: November Election Ballot Issue 5A (Charlie Moore, Fire Chief)
Update on proposed ERFPD ballot question related to property tax increase
b. USA Pro Cycling Challenge 2011 Update (Adam Lueck, Vail Valley Foundation) Review follow up
report to the bicycling event
COUNCIL AND STAFF UPDATES
Chris Evans, Councilor, reported on a Community Development Subcommittee Update with a quick
review of the topics this committee is studying, i.e. duplex & single family lot regulations primarily in
Wildridge.
CONSENT AGENDA
Mayor Carroll asked for a motion on the Consent Agenda. Mayor Pro Tern Ferraro moved to approve
the consent agenda; Councilor Reynolds seconded the motion and it passed unanimously (Evans &
Phillips abstained from voting on minutes as they were not at the meeting).
a. Minutes from September 27, 2011
NEW BUSINESS
a. Agreement Between Town of Avon and Eagle County Regional Transportation Authority (ECO)
Regarding Trail Maintenance Funds (Jenny Strehler, Director PW &T) Proposed agreement with ECO
provides for grant funding to be used reconstructing section of ECO trail within town limits / 213
Majority Vote Required
Jenny Strehler, Director PW &T, presented the agreement noting that the trails maintenance work
would be completed this week. Councilor Goulding moved to approve the Agreement Between Town
of Avon and Eagle County Regional Transportation Authority (ECO) Regarding Trail Maintenance Funds;
Councilor Evans seconded the motion and it passed unanimously.
b. Agreement to Affirm, Amend and Extend Intergovernmental Agreement Concerning Swift
Gulch Joint Operations Facility (Jenny Strehler, Director PW &T) Amendment to 2009 IGA that shows
support by Eagle County for the 1 -70 Regional Transportation Facility Project / 213 Majority Vote
Required
Jenny Strehler, Director PW &T, presented the agreement noting that there would likely be a rewrite of
the agreement in order to update numerous items related to the topic. The IGA would be before the
County Commissioners on 10/20/11. The document would be used in support of a TIGER grant
application that is currently being written and due later this month. Mayor Pro Tern Ferraro moved to
approve the Agreement to Affirm, Amend and Extend Intergovernmental Agreement Concerning Swift
Gulch Joint Operations Facility; Councilor Phillips seconded the motion and it passed unanimously.
c. Vacation Rentals Compliance Service Purchase Agreement (Scott Wright, Assistant Town Manager
Finance) Review services agreement with VR related to assistance with the collection of short term
rental tax obligations
Scott Wright, Assistant Town Manager Finance, presented this agreement that would engage in
services with the company to help the town with recovering sales taxes from short term rental
properties. After some discussion, Mayor Pro Tern Ferraro moved to approve the Vacation Rentals
Compliance Service Purchase Agreement; Councilor Goulding seconded the motion and is passed
unanimously.
d. Settlement Term Sheet between the Town of Avon and The Traer Creek Metropolitan District and
BNP Paribas (Eric Heil, Town Attorney) Review and consideration of settlement term sheet
Eric Heil, Town Attorney, noted that the council would consider the settlement terms, which was not a
final settlement, and that approval of the document would trigger the attorneys to file a stipulated
motion to vacate the jury trial. Councilor Goulding moved to approve Settlement Term Sheet effective
this day October 11, 2011 between the Town of Avon and The Traer Creek Metropolitan District and
BNP Paribas; Councilor Evans seconded the motion and it passed with a four to two vote (Ferraro &
Reynolds nay).
UNFINISHED BUSINESS
BUDGET 2012 RETREAT FOLLOW UP (Scott Wright, Assistant Town Manager Finance)
Review Budget Follow Up Items:
a. Mountain Star Water Tank Update (Justin Hildreth, Town Engineer) Review 2012 water fund budget
recommendation
Justin Hildreth, Town Engineer, presented the information and there was some discussion about the
obligation of the town. Council's direction was to set aside the funds, but before a final decision they
would require more project detail and discussion about building the water tank. It was noted that the
funds could be considered pledged at this time.
b. Community Enhancement Funds (Scott Wright, Assistant Town Manager Finance) Review proposal
for use of Holy Cross Community Enhancement Funds
Scott Wright, ATM Finance, presented information about how the community enhancement funds
would be spent on the town center west mall improvement plans as opposed to the 2015 World
Championship event. This was discussed with Holy Cross representatives as a preferred purpose for
the expenditure of the funds.
c. Economic Development Program (Scott Wright, Assistant Town Manager Finance) Review draft
Economic Development Program Budget for 2012 and current efforts
Scott Wright, ATM Finance, presented a drafted program budget that would embrace the town's
economic development efforts. Councilor Goulding supported this effort and noted his interest in
looking for more funding for this program. He is interested in developing an Economic Development
committee that would help move the town forward with this effort.
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d. Noxious Weeds Management Program (Jenny Strehler, Director PW &T) Costs related to program /
Memo Only
e. Building Department Fees Update (Scott Wright, Assistant Town Manager Finance) Memo Only
TOWN MANAGER REPORT
Justin Hildreth, Town Engineer, reported on the fact that the lake liner is currently leaking and noted
that efforts are underway to resolve the problem hopefully before winter.
MAYOR REPORT
Mayor Carroll reported on the Vail Resorts Inc Leadership Summit in Keystone last week.
There being no further business to come before the Council, the meeting adjourned at 7:10 pm.
APPROVED:
Rich Carroll
Dave Dantas
Chris Evans
Kristi Ferraro
Todd Goulding
Amy Phillips
Albert "Buz" Reyno
RES CH LYI SUBMITTED:
Patty McKen , wn Clerk
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