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TC Minutes 12-14-2010MINUTES OF THE REGULAR MEETING OF THE AVON TOWN COUNCIL HELD DECEMBER 14, 2010 A regular meeting of the Town of Avon, Colorado was held at the Avon Town Hall, One Lake Street, Avon, Colorado in the Council Chambers. Mayor Rich Carroll called the meeting to order at 5:45 PM. A roll call was taken and Council members present were, Dave Dantas, Chris Evans, Kristi Ferraro, Todd Goulding, Amy Phillips, Buz Reynolds. Also present were Town Attorney Eric Heil, Town Manager Larry Brooks, Assistant Town Manager Patty McKenny, Assistant Town Manager Community Development Sally Vecchio, Assistant Town Manager Finance Scott Wright, Town Engineer Justin Hildreth, as well as other staff members and the public. AGENDA APPROVAL & DISCLOSURE OF POTENTIAL CONFLICT OF INTEREST Mayor Carroll added number 5) Swift Gulch Construction Discussion, from the work session which was not discussed to New Business as letter c). Mayor Carroll asked if there was any conflict of interest on matters on the agenda; there were none. COMMUNITY INPUT a. Tim Baker, Executive Director, Beaver Creek Resort Company introduced himself to the Town Council and explained that he is very interested as Beaver Creek's representative in communicating with the town of Avon about transit services, marketing, special events and any other topics that are of mutual concern. Council asked that Councilors Phillips and Reynolds would like to meet with Beaver Creek officials in the near future. b. Stone Creek Charter School Letter (From Email List of SCCS Board of Directors) Letter only c. Public Input on Transit Services / Emails only d. Brian Sipes, former Council member, congratulated the new council members and thanked those he worked with over the years serving as town councilor. CONSENT AGENDA Mayor Carroll asked for a motion on the consent agenda. Councilor Phillips moved to approve the consent agenda; Councilor Ferraro seconded the motion and it passed unanimously except for Todd Goulding and Chris Evans who abstained on voting on the following minutes. a. Minutes from November 23, 2010 Councilor Reynolds moved to approve the consent agenda; Councilor Phillips seconded the motion and it passed unanimously. b. Resolution No. 10 -33, Series of 2010, Resolution Repealing Resolution No 01 -36, Series of 2001 Regarding the Avon Residential, Commercial and Industrial Design Guidelines - Procedures, Rules and Regulations c. Resolution No. 10 -36, Series of 2010, Resolution Cancelling December 28, 2010 Meeting d. Marcin Engineering's Proposal: Complete Design and Construction documents for the Town of Avon 1 -70 Noise Berm NEW BUSINESS Bob Ticer, Police Chief, presented the Intergovernmental Agreement with Eagle County for Animal Control Services. He noted that the IGA, if approved, would continue animal control service to the town as provided by Eagle County. It was noted that approval would requires 2/3 majority vote in favor of the agreement. He supported the service and noted the expenditure was included in the budget. Councilor Dantas moved to approve the IGA with Eagle County for Animal Control Services; Councilor Phillips seconded the motion and it passed unanimously. Matt Pielsticker, Planner II, presented the Historic Preservation Committee update with a review of the following requests made by the Historic Preservation Committee:: 1) Request for approval to nominate the Cabin on the Lake for Historic Designation. It was noted that as the land owner, the town council would have to agree to submit this building for historic designation. The Nomination Application was included in the packet and compliled by Tatanka Historical Associates, Inc. Some discussion occurred on some of the following topics: ✓ Town Council has final say about any exterior alterations, relocation or removal of the building from the park. It was noted that the cabin was slated for reroofing, no asbestos evaluation had been done yet. ✓ If designated, any exterior alterations to the building would have to comply with the Secretary of Interior's Standards for Rehabilitation of Historic Structures. Staff was asked to provide for a review of the costs related to bringing the building up to such standards. ✓ It was noted that the cabin is not of any historic value. 2) Letter from Historic Preservation Committee regarding ERWSD barn survey. The request to contact ERWSD was based on the Historic Preservation Committee's desire to obtain additional information by completing a Historic Field Analysis with a site survey on the Hahnewald barn located across the Eagle River. The consultant, Tantanka Historical Associates, Inc., would like to document the interior and exterior parts of the barn with photos, and basic data about the barn. It was noted that access has been denied by ERWSD in the past. Council agreed that document this information would be of value and directed staff to work with the Mayor and former Mayor Allan Nottingham to help in this effort. The following topic was moved from the work session to the regular meeting: Jenny Strehler, Director PW &T, presented the Swift Gulch Construction Schedule: She noted the needs and intended use for Lot 5 (parcel 0385), VOA Filing 1. She summarized the following topics with a slideshow presentation: ✓ construction schedule with construction beginning in spring 2011 ✓ where to store existing operations while construction is happening ✓ where to relocate transit ✓ what should be considered when evaluating use of alternative site: costs over 5 years, site restoration, opportunity costs on moving again, contingency, and site requirements ✓ Construction sequencing, phase 1, phase 2, phase 3 Ron Wolfe, Stone Creek Charter School President, thanked the Town Council for its support of the school over the past five years. He presented an update on the status of the school's plan to vacate town property next spring. Highlights included some of the following: ✓ Buck Creek property is not an ideal option in light of the term and financial requirements. ✓ Lease would not be extended unless an alternative site for the town is found ✓ School would be responsible for all costs related to the opportunity costs of an alternative site Regular Council Meeting Page 2 of 4 10.12.14.doc ✓ There are active negotiations with several people to move the modulars ✓ May submit a proposal to use Minturn although the Eagle County School District has indicated they are not interested in helping the school. It was agreed that the school should vacate the site per the lease, and the town would review a letter outlining such request at the next meeting. RESOLUTIONS Sally Vecchio, Assistant Town Manager Com Dev, presented Resolution No. 10 -34, Series of 2010, Resolution revising Fee Schedules for Zoning, Subdivision Design and Development Review Applications. She noted that the proposed fees are a result of the adoption of the new development code. She reviewed the memo included in the council packet. It was noted that the values were not changed other than those in red. Some discussion ensued over the philosophy to recover the costs with this type of fees; while some members were uncomfortable with the cost recovery methods, it was suggested that staff track and revisit the topic during third quarter 2011. Councilor Phillips moved to approve Resolution No. 10 -34, Series of 2010, Resolution revising Fee Schedules for Zoning, Subdivision Design and Development Review Applications Resolution. Councilor Ferraro seconded the motion and it passed unanimously Justin Hildreth, Town Engineer, presented Resolution No. 10 -35, Series of 2010, Resolution authorizing the Town Manager to create a Disadvantage Business Enterprise Policy in Accordance with Regulations of the US Department of Transportation, 49 Code of Federal Regulations Part 26. He noted that the policy is part of the requirement for the town to receive the FTA grants; the policy establishes goals for the hiring of disadvantage businesses on projects that are federally funded. Councilor Ferraro moved to approve Resolution authorizing the Town Manager to create a Disadvantage Business Enterprise Policy in Accordance with Regulations of the US Department of Transportation, 49 Code of Federal Regulations Part 26; Councilor Phillips seconded the motion and it passed unanimously TOWN MANAGER REPORT Larry Brooks, Town Manager, presented the Beaver Creek Resort Proposal, a Proposal submitted to White River National Forest to Initiate a National Environmental Policy Act for a review of proposed On Mountain Improvements at the Resort, to enhance the ski areas ability to provide a world class venue for Alpine Ski events. It was suggested to write a letter of support and send with the Mayor's signature. MAYOR REPORT Rich Carroll, Mayor, presented the U.S. Forest Service Multi -Party Land Exchange topic providing some history about the proposal and noting that the town's interested and focus was to try to protect some Avon parcels. After some discussion, Council directed the Mayor and Manager to meet with Eagle County Commissioners and staff to share the following two messages: 1. Embrace the original funding partnership, fundamentally cashless; was all bundled as conglomerate 2,300 acres with the $6M price tag 2. If the land were not bundled as originally planned, the town would oppose the exchange, including Avon's west parcel Regular Council Meeting Page 3 of 4 10.12.14.doc There being no further business to come before the Council, the regular meeting adjourned at 7:30 PM. APPROVED: Rich Carroll Dave Dantas Chris Evans Kristi Ferraro Todd Goulding Amy Phillips Albert "Buz" Reynolds Regular Council Meeting 10.12.14.doc RESPECTFULLY SUBMITTED: Patt Kenny, n Clerk M— OO- � Page 4 of 4