TC Minutes 08-26-2008MINUTES OF THE REGULAR MEETING OF THE AVON TOWN COUNCIL
HELD AUGUST 26, 2008
A regular meeting of the Town of Avon, Colorado was held at the Avon Municipal Building, 400
Benchmark Road, Avon, Colorado in the Council Chambers.
Mayor Ron Wolfe called the meeting to order at 6:45 PM. A roll call was taken and Council
members present were Rich Carroll, Dave Dantas, Kristi Ferraro, Amy Phillips, Brian Sipes, and
Tamra Underwood. Also present were Town Attorney John Dunn, Town Manager Larry Brooks,
Director Administrative Service Patty McKenny, Town Engineer Justin Hildreth, Assistant Town
Manager Finance Scott Wright, Assistant Town Manager Community Development Eric
Heidemann as well as members of the public.
APPROVAL OF AGENDA & DISCLOSURE OF POTENTIAL OF CONFLICT OF INTEREST
Mayor Wolfe added the Capital Improvement Project 5 year plan budget discussion under "New
Business. "
COMMUNITY INPUT
Sara Will, Access Services, commented on the mission of her group & spoke about the main
street streetscape project reminding everyone of the need to provide for access to those who
are physically challenged.
WHITEWATER PARK "BIG AIR" CONTEST AWARD PRESENTATION
Danita Chirichillo, Special Events & Joe Blair, Untraditional Marketing, presented awards for the
Big Air competition. There was a brief description about the creation of the whitewater park,
how this event evolved, and a marketing overview. Blair then recognized the winners & gave
the awards for "Avon's Big Air Competition". He presented the online video competition of the
winners; this was an event that was created to hopefully help the water park gain exposure and
get people excited about kayaking there. Comments were heard from Sarah Will related to the
inability to access the river because it has been obstructed by rocks (she noted that the location
was the Westin side of the river).
CONSENT AGENDA
Mayor Wolfe introduced Eric Heil as the new town attorney who -would begin October 1, 2008.
Councilor Dantas moved to approve the consent; Councilor Carroll seconded the motion and it
passed unanimously.
a. Resolution No. 08-33, Series of 2008, Resolution Appointing Eric James Heil as the Town
Attorney and Approving the Agreement for Legal Services with Widner, Michow & Cox, LLP
b. IntergovemmentaI Agreement with Eagle County Clerk & Recorder for November 4, 2008
Coordinated Election (Patty McKenny, Director Administrative Services) Agreement that outlines
election responsibilities
c. Change Order 002 for 2007 Streetscape Lighting Conversion project (Shane Pegram, Engineer
II) Change Order tQ the 2007 contract with Tri-Phase Electric to include the 2008 lighting project
into the 2007 contract
d. Change Order 005 for 2007 Street Improvements (Shane Pegram, Engineer II) Change Order to
adjust final quantities on West Beaver Creek Blvd. and Sun Rd
e. Award contract to Wiss, Janey, Estner Associates, Inc. (WJE) (Shane Pegram, Engineer II)
Services for investigation of the Avon Recreation Center's deteriorating exterior masonry facade
f. Minutes from July 8 and 22, 2008
NEW BUSINESS
Contract & Proposal for Avon Municipal Code Update
Eric Heidemann, Assistant Town Manager Community Development presented the contract and
proposal from Clarion and Associates for providing - services related to updating the Avon
Municipal Code. Specifically this would include changes in titles 2, (Administration & Personnel)
-16, (Subdivisions) 17 (Zoning). It was noted that the consultants would be in attendance at the
next meeting to begin work-on the project; council could decide to approve the contract at that
time or that evening. Councilor Underwood moved to approve the contract with Clarion and
As for services related . to amending Avon's Municipal Code. Councilor Carroll
seconded the motion and it passed unanimously.
Intergovernmental Agreement ("IGA") for Law Enforcement Services within Eagle County
Brian Kozak, Police Chief, reviewed an IGA which would allow police officers to have full
authority within the unincorporated areas of Eagle County and locations that border the Town of
Avon. It was noted that state statutes permits a municipal officer to act when a felony or
misdemeanor is.committed in his or her present regardless of jurisdiction. However, the statute
does not specify the authority to act in regards to traffic violations. He noted the reasons for
such arrangement as related to the traffic enforcement activity on highway 6 and issues in court
that relate to-writing citations that are out of the town limits; it was explained that the IGA Would
resolve those issues for the police department. Mayor Pro Tern Sipes moved to approve the
Intergovernmental Agreement for Law Enforcement Services within Eagle County. Councilor
Underwood seconded the motion and it passed unanimously.
REVIEw OF CAPITAL IMPROVEMENT PROJECTS (CIP) LONG RANGE PLAN
Scott Wright, Assistant Town Manager Finance, presented the CIP 5 Year plan noting the plan
includes non discretionary projects (maintenance, safety & already approved projects),
discretionary projects (planning, facilities), and grant funded projects (the heat recovery project).
He reviewed the assumptions used to project real estate transfer tax revenues, projects
completed in 2008, and projects in process to be completed in 2009. Comments related to the
discussion included the following:
■ The lighting study conversion implementation needs to have a public relations effort started
& completed
• How are the bridges maintained - general fund item
■ How to move forward with the Puder ditch restoration; review by town manager and
proposed to completed in 2009.
■ Expand scope of work, for Metcalf gulch & road bicycle climbing lane to at least the wildwood
turnoff and delay only one year not two years
■ Complete research related to water acquisitions
• Would URA funding support parks improvements
• What would appropriate transit split look sharing with eagle county
• Discussion about roles & financial obligations of URA and CIP funds
Requested program operations budget for records management
Regular Council Meeting Page 2 of 3
08-08-26
ORDINANCES
Matt Gennett, Planning Manager, presented Ordinance No. 08-09, Series of 2008, First
Reading, Ordinance amending Chapter 15.12, Electrical Code, Title 15, Building and
Construction, Avon Municipal Code (AMC), in order to adopt by reference the 2008 Edition of
the National Electrical Code; and setting forth details in regard thereto. It was' noted that the
ordinance would amend Title 15 'to adopt by reference the 2008 Edition of the National Electric
Code; currently the town was operating under the 2002 National Electric Code. Mayor ProTem
Sipes moved to approve Ordinance No. 08-09; Councilor Ferraro seconded the motion and it
'passed unanimously.
There being no further business to come before the Council, the meeting was adjourned at 10
PM.
APPROVED:
Rich Carroll
Dave Dantas
Kristi Ferraro
Amy Phillips
Brian Sipes
Tamra Underwood
Ron Wolfe
Regular Council Meeting
08-08-26
RE TFULLY SUBMITTED:
4;~ /,~J f ~
P y M Kenny, n Clerk
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