TC Minutes 05-22-2007MINUTES OF THE REGULAR MEETING OF THE AVON TOWN COUNCIL
HELD MAY 22, 2007
A regular meeting of the Town of Avon, Colorado was held at the Avon Municipal Building, 400
Benchmark Road, Avon, Colorado in the Council Chambers.
Mayor Ron Wolfe-called the meeting to order at 5:30 PM. A roll call was taken and Council
members present were Rich Carroll, Dave Dantas, Kristi Ferraro, Amy Phillips, Brian Sipes, and
Tamra Nottingham Underwood. Also present were Town Attorney John Dunn, Administrative
Services Director Patty McKenny, Town Engineer Norm Wood, Asst. Town Manager Finance
Scott Wright, Community Development Director Eric Heidemann and Public Works/Transit
Director Bob Reed as well'as members of the press and public.
APPROVAL OF AGENDA & DISCLOSURE OF POTENTIAL OF CONFLICT OF INTEREST
There were no changes to the agenda or items on the agenda that would require disclosure of
conflict of interest.
HISTORIC PRESERVATION COMMITTEE AWARDS TO COMMUNITY MEMBERS
Kim Nottingham with Avon's Historic Preservation Committee noted that the month of May is
National Historic Preservation Month and then presented the Mayor with the Certificate from the
State of Colorado's Historic Preservation Office certifying that the Nottingham Power Plant is
listed on the ,Colorado. State Register of Historic Properties. She then presented awards to the
following community people recognizing their efforts in preserving Avon's history:
Award: Historical Restoration - Restoration of Avon Store in the Eagle Museum
Who: Allan Nottingham & Frank Doll
Award: Preservation of Historic Avon Items
Who: Mauri and Nancy Nottingham
Award: Preservation of Historic Building - Preserving/Maintaining Hannewald Barn
Who: Upper Eagle River Water & Sanitation District
Award: Preservation of Oral History - Recording/Documenting interview with Local
residents about life in early Avon
Who: Don & June Simonton
Mayor Pro Tern Sipes recognized both Kim Notthingham & Tamra Nottingham Underwood for
supporting the historic preservation of Avon and Councilor Underwood's historical perspective at
every meeting.
Councilor Underwood reported on -the Town of Avon convening the student council meeting for
the Avon elementary school students. Mayor Wolfe thanked Director of Public Wdrks/Transit
Bob Reed, who is retiring after 21 years of service.
STAFF UPDATES
Shane Pegrarri, Engineer, presented the Eagle River Access Improvements Update on
Preliminary Design and Cost Estimates. He reviewed two costs estimates submitted by Marcin
Engineering for access improvements to the Eagle River and, noted the difficulty in creating this
improvement. Staff recommendation was to continue with the design and then look for grant
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monies to fund the improvements. Discussion ensued on different options of improving the river
area; Staff would continue to work for a solution that would balance design, preserving the area
and costs.
Scott Wright, Asst. Town Manager Finance, reviewed the scenarios surrounding Council's future
decision in appointing the members of the Avon Urban Renewal Authority, in tither words "who"
makes up the Authority. He noted that a resolution would be scheduled for council
consideration at the June 12th meeting creating the authority. He noted that the town council
members would likely be the most appropriate people to makeup the urban renewal authority.
Discussion ensued on the pros & cons of appointing community members vs council members.
The question was asked if the authority could be made-up of both council members and
business members, or possibly appoint a separate advisory board. Staff would research the
options and return at the next meeting with some recommendations.
Don Cohen, Executive Director, addressed Council with regard to the creation and purpose of
the "Housing Action Team". He noted that the group was formed as result of the County's Blue
Ribbon Housing Commission efforts; the action team was created to review the topic and make
recommendations for county wide effort to address the housing challenges. He then made a
request for funds for underwriting the "Housing Action Team's effort through June at which time
formal presentations will be made across the county. He described the progress the group
hopes to make with future recommendations on the topic that hopefully a county wide policy will
be agreed upon. A request was made to track the expenses over time. Mayor Pro, Tern Sipes
moved to approve the $5000 expenditure with a future budget amendment to track into the
future. - Councilor Ferraro seconded and the motion passed unanimously.
Eric Heidemann, Community Development Director, presented a Community Development
Update on various projects such as town center east & west proposals, and other development
projects before Community Development. The Town Council was invited to a joint Planning &
Zoning Commission on June 5th; meeting time would be announced in the near future. A bried
west Avon trails update was also presented, with news on a trail implementation schedule.
Future presentations would be planned on the topic.
RESOLUTIONS
Jeff Schneider, Engineer, presented Resolution No. 07-18, Series of 2007, Resolution
Approving the Second Amendment to the Condominium Map for Westgate, A Resubdivision of
Lot 3; Block 3, Benchmark at Beaver Creek, Avon, Eagle County, Colorado. He noted that this
was a reconfiguration of condo walls between units 201 & 202, located at 1060 W. Beaver
Creek Blvd and reconciles the condominium map as submitted by Elk Meadow, Inc. After a
brief-discussion, Mayor Pro Tem Sipes moved to approve Resolution No. 07-18, Series of 2007,
Resolution Approving the Second Amendment to the Condominium Map for' Westgate, A
Resubdivision of Lot 3, Block 3, Benchmark at Beaver Creek, Avon, Eagle County, Colorado.
Councilor Dantas seconded the motion and it passed unanimously.
NEW BUSINESS
Scott Wright, Asst. Town-Manager Finance, presented information related to the Urban Renewal
Authority and noted that the petition was submitted to the Town Clerk who verified that the
required number of signatures were qualified registered electors. He noted that a notice of the
Public Hearing would be published for the creation of an urban renewal authority for the June
12th meeting at which time the conditions survey would be presented and discussed as well.
Regular Council Meeting Page 2 of 4
May 22, 2007
UNFINISHED/ OLD BUSINESS
Norm Wood, Town Engineer, presented an update to the Avon Transportation Center
construction negotiation with a review of the current negotiations with contractor B&B for more
favorable pricing of construction on the Transportation Center. The following criteria were
reviewed as part of the proposal:
• Reduction in the snow melt area
• Installation of permanent tubing as to keep all options available to the Town with regards
to the installation of a boiler to snow melt the areas
• Construction schedule includes a completion date by November 15`h
• Currently the proposal is $250K over the budget.
Further discussion ensued on the maintenance costs required for snowmelt and related snow
plowing costs if the areas were not snowmelt. It was noted that these maintenance costs would
be further defined. Mayor Pro Tern Sipes moved to approve the Avon Transit Center
construction proposal with B&B Excavating. Councilor Ferraro seconded the motion and it
passed with a five to one vote. (Dantas nay).
TOWN MANAGER'S REPORT
Asst. Town Manager Scott Wright commented on the Riverfront gondola cars, introduced the
new Community" Relations Officer Becky Lawlor, and provided an update to the website
redesign project; it was noted that council was hoping to have input on some of the design look
of the site.
TOWN ATTORNEY REPORT
Town Attorney John Dunn presented an update on the date for the argument for the Farret Lane
case as set for May 30th and an update on the condemnation fled for the Confluence Project, it
was noted that the town is a party of the condemnation due to the drainage easement.
CONSENT AGENDA
Mayor Wolfe asked for a motion on the Consent Agenda.. Councilor Ferraro moved to adopt the
consent agenda; Mayor Pro Tern Sipes seconded the motion and it passed unanimously.
a. Minutes from April 24, 2007 & May 8, 2007
b. Beaver Creek Resort Company Sponsorship Agreement (Meryl Jacobs, Recreation
Director) Agreement with Beaver Creek Resort Company for corporate sponsorship of Salute
event
c. 2007 Street Improvements/Wildridge Traffic Calming Oldcastle SW Group, Inc. _d/b/a
B&B Excavating Change Order 001 (Norm Wood, Town Engineer) Readjust construction
schedule & costs
d. Design Workshop Services Proposal for Avon Transportation Center (Norm Wood, Town
Engineer) Proposal for adding services related to P&Z comments on snowmelt boiler locations &
design modifications for boiler system installation
e. Design Workshop Add Services Contract for West Town Center (Eric Heidemann,
Community Development Director) Proposal for adding services not included in original scope of
work
Regular Council Meeting Page 3 of 4
May 22, 2007
There being no further business to come before the Council, the regular meeting adjourned at
7:•10 PM.
APPROVED:
Rich Carroll
Dave Dantas
Kristi Ferraro
Amy Phillips
Brian Sipes
Tamra Underwood
Ron Wolfe
Regular Council Meeting
May 22, 2007
RES TF_ULLY SUBMITTED:
Patty "e~ny,`T
awn erk
Page 4 of 4