TC Minutes 03-28-20000 0
MINUTES OF THE REGULAR MEETING OF THE TOWN COUNCIL
HELD MARCH 28, 2000
A regular meeting of the Town of Avon, Colorado was held in the Municipal Building,
400 Benchmark Road, Avon, Colorado in the Council Chambers.
The meeting was called to order by Mayor Judy Yoder at 5:33 PM. A roll call was taken
with Councilors Jim Benson, Debbie Buckley, Mac McDevitt, Buz Reynolds, and Mayor
Protem Bob McIlveen present. Councilor Cuny was absent. Also present were Town
Manager Bill Efting, Town Attorney Burt Levin, Assistant Town Manager Larry Brooks,
Town Clerk Kris Nash, Director of Community Development Mike Matzko, Public
Works Director Bob Reed, Police Sergeant Chris Peck, Town Engineer Norm Wood,
Director Meryl Jacobs, Transportation Director Harry Taylor as well as members of the
public.
Citizen Input:
Mr. John Dillon with Community Office for Resource Efficiency (CORE), addressed the
Council. Mr. Dillon invited Council and Staff to a CORE meeting on Thursday, April 6t'
at the Christie Lodge from 6:00 - 8:00 PM. The meeting is `Building Earth Friendly
Homes with Style.
Ordinances:
First Reading of Ordinance No. 00-03, Series of 2000, An Ordinance Setting
Development Review Application Fees
Community Development Director Mike Matzko stated this ordinance is to approve a
schedule of development review application fees, zoning fees, and miscellaneous
charges. This fee schedule was reviewed at a past work session and has not changed with
the exception of Section 1., Design Review, Residential, there are two categories for
residential properties of I - 3 units in size. Projects up to 3500 sq. ft. unit size and those
over 3500 sq. ft. unit size. The fee has been adjusted for those up to 3500 sq. ft.
Mayor Yoder asked how long after second reading does this go into effect. Town
Attorney Levin stated seven days after second reading.
Councilor Benson stated it should read up to 3500 sq. ft. per unit. Mr. Matzko suggested
changing it to say up to 3500 square foot unit size. Mayor Yoder suggested approving as
written on first reading and then let Staff work on the wording for second reading.
Council agreed.
Councilor Benson motioned approval of Ordinance No. 00-03, Series of 2000 on first
reading. Mayor Protein McIlveen seconded the motion.
Mayor Yoder asked for a roll call.
The motion carried unanimously.
Resolutions:
Resolution No. 00-17, Series of 2000, A Resolution Summarizing Construction
Procedures in the Town of Avon
Community Development Director Matzko stated this resolution is to approve a summary
of construction procedures for the Town. It is a summary of existing regulations,
ordinances, and sections of the Avon Municipal Code. It is being adopted by resolution
and does not supersede any ordinances, it is merely a document that a contractor could
use for a thumbnail sketch of the procedures by which they would conduct a construction
project in the town; another step toward clarifying regulations.
Mr. Matzko stated that per discussions at the work session earlier today, the resolution
will be amended. Page 3, item 3 regarding screening of portable toilet(s), "and screen"
will be stricken out. Mr. Matzko added that in the same section, change item 3 to item 4
and item 3 should then read "Clear site within limits of disturbance". Also, in the last
paragraph of that same section, which starts with the sentence "Once released for
construction, site grubbing or clearing may begin" Mr. Matzko suggests striking "site
grubbing or clearing" and replace with the word "excavation".
Councilor Benson asked about fencing adjacent properties with improvements versus
adjacent properties without improvements. Mr. Matzko said that in item 2 of page 3,
which states "Clearly identify the property lines and delineate the limits of construction
with appropriate stakes and rope, flagging or fencing" we could add the words "fencing is
required if adjacent property is already developed".
Councilor Reynolds motioned approval of Resolution No. 00-17, Series of 2000, with
changes. Councilor Benson seconded the motion. The motion carried unanimously.
Town Manager Report:
Town Manager Efting stated he will email Council if he will be going to Denver on
Thursday.
Town of Avon Regular Council Meeting 2
March 28, 2000
0 •
Other Business:
Mayor Yoder stated item f of the Consent Agenda, which is Design Services Agreement
for Nottingham Road, will be pulled from the Consent Agenda and discussed under Other
Business.
Mayor Yoder stated this is the Nottingham Road streetscape and street improvements
design services proposal. Town Engineer Norm Wood stated the currently adopted 5
year capital improvements budget includes the Nottingham Road street improvements.
$395,000 is included in that budget for year 2000 for design, right a way acquisition, and
utility relocations. The 2001 budget has $495,000 included in it for construction of the
improvements from roundabout 1 back to Mountain Star Drive. The 2002 and 2003
budget each include $650,000 for construction of improvements on the remainder of the
road from Mountain Star Drive to the cul-de-sac at Kamen Supply. Mr. Wood stated in
order to stay with this program, Staff requested proposals for design of that section of
road way. We received 7 proposals from engineering firms. The costs of the proposals
range from $82,380 to $186,881. There is a wide range of services included in the base
fee of the proposals. Mr. Wood stated that to evaluate the proposals they broke them
down into three areas. 1) team qualifications, 2) the proposals itself and how they would
approach the project, 3) the fee itself. Going through the evaluation process, Staff
recommends the proposal from Inter-Mountain Engineering with a maximum not to
exceed fee of $165,000 for the design. That fee also includes a $15,033 contingency item
that would only be used for changes that came up through the process or additional
services. Mr. Wood stated that the actual fee was $150,030 for what they have in their
proposal. The recommendation of Staff is that Council approve the proposal submitted
by Inter-Mountain Engineering, Ltd. with the base fee not to exceed $165,363.
Councilor Buckley motioned to approve the recommendation by Town Engineer Norm
Wood to accept the proposal submitted by Inter-Mountain Engineering with the base
service fee not to exceed $165,363. Councilor McDevitt seconded the motion. The
motion carried with Councilor Benson voting nay.
Other Business:
Councilor Benson stated a representative from the Colorado Dept. of Revenue was here
recently commenting on the state sales tax revenues. He stated that Eagle County ranked
12 out of 62 counties in terms of gross sales tax dollars.
Town of Avon Regular Council Meeting 3
March 28, 2000
0
Consent Agenda:
~J
a.) Approval of the March 14, 2000 Council Meeting Minutes
b.) Resolution No. 00-15, Series of 2000, A Resolution Approving the Final
Plat, A Resubdivision of Lot 43, Block 1, Wildridge, Town of Avon,
Eagle County, Colorado
c.) Resolution No. 00-16, Series of 2000, A Resolution Approving the Final
Plat, A Resubdivision of Lot 8, Block 3, Wildridge, Town of Avon, Eagle
County, Colorado
d.) Fire Station Remodel - Contract Change Order No. 1
e.) Award of Construction Contract for 2000 Street Repair and Improvements
f.) Design Services Agreement for Nottingham Road
g.) Contract with Hazel Miller Band for September Concert
h.) Financial Matters
Councilor Reynolds motioned approval of the Consent Agenda. Mayor Protem McIlveen
seconded the motion. The motion carried unanimously.
There being no further business to come before the Council, Councilor Benson motioned
to adjourn. Councilor McDevitt seconded the motion. The motion carried unanimously
and the meeting adjourned at 5:52 PM. /
Y SUBMITTED:
APPROVED:
Jim Benson
Debbie Buckley
Rick Curly
Mac McDevitt
Bob McIlveen
Nash, Town Clerk
Buz Reynolds
Judy Yoder
Town of Avon Regular Council Meeting 4
March 28, 2000