TC Minutes 06-14-19940
MINUTES OF THE REGULAR MEETING OF THE TOWN COUNCIL
HELD JUNE 14, 1994 - 7:30 P.M.
The regular meeting of the Avon Town Council of the Town of Avon,.
Colorado was held in the Municipal Building, 400 Benchmark Road,
Avon, Colorado, in the Council Chambers.
The meeting was called to order by Mayor Albert J. Reynolds at
7:31PM. A roll call was taken with Councilors Jack Fawcett, John
Hazard, Tom Hines, Celeste C. Nottingham, and Judy Yoder present.
Councilor Jim Roof was absent. Also present were Town Manager
Bill James, Town Attorney John Dunn, Superintendent of Recreation
Meryl Jacobs, Director of Municipal Services Larry Brooks, Fire
Chief Charlie Moore, Transportation Director Harry Taylor, Police
Chief Gary Thomas, Town Clerk Patty Neyhart, as well as members
of the press and public.
First item on the Agenda under Citizen Input was Permit
Application for Outdoor Use of Sound Amplification System / Avon
Beaver Creek Resort Assn. / Salute to the U.S.A.
Discussion centered on Mr. Orrell's absence. Town Clerk Neyhart
informed that this is a public hearing for the Application for
Outdoor Use of Sound Amplification; this has been posted for this
evening. The posting, for this type public hearing; requires ,5
days in advance. Council's consensus was to act on this Permit.
Councilor Fawcett motioned approval of the Permit Application for
Outdoor Use of Sound Amplification System - name of the applicant
is Avon Beaver Creek Resort Association by Don Orrell for July 4,
1994 - 5:50 till 9:30 PM. The motion was seconded by Councilor
Nottingham and carried unanimously.
Councilor Hines questioned the wine issue, regarding the liquor
license of a special event permit that was approved for ABCRA.
Councilor Fawcett informed that Mr. Orrell determined he didn't',
need a license if it was given away free'in a-privately confined
area. Town Clerk Neyhart confirmed.
Next on the Agenda under Unfinished Business was Change Order /
Public Works Annex.
Mr. Bill James stated that Mr. John Perkins, the architect on the
Public Works Annex, has requested reimbursement of costs he has
incurred for the redesign. Total amount requested is $1,649.95.
Staff has reviewed and, recommends approval of this change. We
would need to make a_budget amendment to the Public Works Fund
and take the money out of Fund Balance.
Councilor Nottingham moved that Mr. Perkins supply us with the
invoices so that we can consider making payment to the
individuals involved. Councilor Hines stated you have one; you
want the other - and upon receipt we will go ahead and make
payment - if that is the motion, I'll second'it. Mayor Reynolds
stated he has a motion and a second. The motion carried
unanimously. After the vote, Councilor Yoder stated she
abstained.
Next on the Agenda under New Business was the Vail Valley Medical
Center Transportation Request.
Ms. Cindy Cohagen, Marketing Manager for Vail Valley Medical
Center, requested help and support in the Vail Valley-Community
Health Fair, which will be held on Friday, July 29th.
Specifically, she requested a bus or two to help provide
transportation up and down the corridor to enable people who
would otherwise not have transportation to attend this event.
There were approximately 400 participants last year. There were
two major criticisms; one was the logistics of holding the event
at the hospital and the other was, because of transportation; it
was not accessible to some people; particularly individuals who
live down valley, who need public transportation. This year it
will be at the Eagle-Vail Pavilion and they are still trying to
seek help for public transportation.
Discussions followed on Health Fair costs and funding.
Mr. Harry Taylor estimated 30 hours, based on two vehicles
operating on an hour loop from each direction running
continually. Our cost to provide 30 hours is $661.80.
Councilor Hines moved that we go ahead and approve the use of two
busses on July 29th from 7:00am-7:00pm for,the use of the Vail
Valley Health Fair. Councilor Hazard seconded the motion. The
motion failed with Councilors Fawcett, Nottingham, and Yoder
opposed.
Councilor Fawcett moved that we approve the application for bus
service on July 29th from 7:00am-7:00pm on the condition that the
Vail Valley Medical Center make application to the Town of Vail
and to the County and any other sources they might think of and
request that they contribute a portion of the cost of our
services - our services our estimated to cost us $661.80.
Councilor Nottingham seconded the motion.
Ms. Cohagen requested clarification of the motion.
Councilor Fawcett stated any contributions that you can obtain
towards the $661 that the Town of Avon will pay under any
conditions - even if no one comes forward to share that cost -
but I mentioned the Town of Vail and the County; if Jack Lewis is
going to send all those employees down on our busses, perhaps the
County could pay a portion. Ms. Cohagen stated she would be
happy to ask them.
The motioned carried unanimously.
Next on the Agenda under New Business was Ballard*King &
Associates Proposal.
Mr. James stated Ballard*King & Associates specialize in
recreational facility planning, operations budgeting, and fee
scheduling to help the Staff come up with a budget for Council.
The financing to hire this firm would come from the start up
budget for the recreation center that we have allocated in 1994.
The cost for this service is estimated at $5,500 + any
reimbursable expenses.
Councilor Nottingham moved to authorize the Town Manager to
engage the firm of Ballard*King & Associates to develop a budget
for the recreation center. Councilor Hines seconded the motion
and the motion carried unanimously.
Next Item added to the Agenda under New Business was the proposed
purchase of a tent by Councilor Fawcett.
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Councilor Fawcett mentioned the Tourism Forum in Scottsdale,
Arizona. Councilor Fawcett noted he can never pass up a good
deal,,even if he doesn't need it. Councilor Fawcett stated that
Mammoth Lakes had purchased a tent for $97,000 back in 1990; a
15,000 square foot tent. They used it two years and are now
trying to sell it. $25,000 is the best bid they currently have.
Councilor Fawcett stated he was told installation is somewhere
around $5,000.
Discussion followed.
Councilor Fawcett motioned to ask_Staff to look into the tent and
report back. Councilor Nottingham seconded the motion. The
motion carried with Councilor Hines opposed.
Next on the Agenda was the Mayor's Report.
Mayor Reynolds mentioned he just returned from Brazil late
yesterday afternoon. A report will follow.
Next Item added to the Agenda under Other Business was Council
Updates.
Councilor Hazard reported on his trip to.France. Councilor
Hazard stated he placed a, wreath on the tomb of the Unknown
Soldier at the American cemetery in Omaha Beach in Normandy,
France on behalf of the Town of Avon. Councilor Hazard also gave
a eulogy on behalf of the Army and Navy Club of Washington DC.
Next on the Agenda was the Consent Agenda:
Councilor'Nottingham requested to discuss: b.) Purchase of Phone
,System for Fire Department. Discussion followed. After
discussion, Mayor Reynolds informed he will'place item b.) back
on the Consent Agenda,for action.
a.) Resolution No. 94-21, Series of 1994, A RESOLUTION APPROVING
THE FINAL PLAT FOR THE RESUBDIVISION OF LOTS 13W AND 14,
FILING 1, EAGLEBEND SUBDIVISION, TOWN OF AVON, EAGLE COUNTY,
COLORADO
b.) Purchase of Phone System for Fire Department
c.) Financial Matters
d.) Approval of the May 24, 1994 Council Meeting Minutes.
Councilor Hines motioned to-approve the Consent Agenda.
Councilor Yoder seconded the motion and the motion carried
unanimously.
There being no further business to come before Council, Mayor
Reynolds called for a motion to adjourn-. Councilor Hines moved
to adjourn. The motion was seconded by Councilor Yoder. The
meeting was adjourned by Mayor Reynolds at 8:15PM
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RESPECTFULLY SUBMIT'T'ED :
Patty Neyh rt, Town Clerk