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TC Minutes 12-19-19910 0 MINUTES OF THE SPECIAL MEETING OF THE TOWN COUNCIL HELD DECEMBER 19, 1991 - 12:00 P.M. The special meeting of the Avon Town Council of the Town of Avon, Colorado was held in the Municipal Building, 400 Benchmark Road, Avon, Colorado, in the Council Chambers. The meeting was called to order by Mayor Pro-Tem Albert Reynolds at 12:08p.m. A roll call was taken with Mike Bennett, Charlie Gersbach, John Hazard, Tom Hines, and Gloria McRory present. Mayor Jerry Davis was absent. Also present were Assistant Town Attorney Larry Hartlaub, Town Manager Bill James, Director of Engineering Norm Wood, Director of Municipal Services Larry Brooks, Planner Jim Curnutte, Sergeant Gary Thomas, Fire Chief Charlie Moore, Town Clerk Patty Neyhart, as well as members of the press and public. Mayor Pro-Tem Reynolds called for Citizen In-put. There being no one to come before Council, the Mayor Pro-Tem closed that portion of the Agenda. Second Reading of Ordinance No. 91-8, Series of 1991, AN ORDINANCE AUTHORIZING A SUPPLEMENT TO THE INDENTURE RELATING TO THE TOWN OF AVON, COLORADO $9,000,000 INDUSTRIAL DEVELOPMENT REVENUE BONDS (AVON/WYNFIELD INN PROJECT), SERIES 1984. Mr. Dee Wisor, with Sherman & Howard and serving as Bond Counsel to the Town Council, stated he has reviewed the documents submitted upon first reading. Mr. Wisor informed that this Ordinance is simply to permit a letter of credit change for the Company that owns the Hotel; part of a bigger finance package for the owners. Mr. Wisor stated there is no adverse impact on the Town and that he is satisfied with the documents. Mr. Wisor stated appropriate action of the Council would be to approve the Ordinance on Second Reading. Mayor Pro-Tem Reynolds called for a motion. Councilman Bennett moved adoption of Ordinance No. 91-8, Series of 1991 on Second Reading. Councilwoman McRory seconded the motion. Mayor Pro-Tem Reynolds opened the meeting for public hearing. Legal Counsel representing AIRCOA Companies was present and did not wish to comment. There being no one wishing to be heard, the Mayor Pro-Tem closed the public hearing. Mayor Pro-Tem Reynolds entertained a roll call. Those Councilmembers voting aye were Charlie Gersbach, John Hazard, Gloria McRory, Tom Hines, and Mike Bennett. There were no nay votes. The motion carried unanimously. Fl L_ 0 Resolution No. 91-40, Series of 1991, A RESOLUTION TO AMEND THE 1991 TOWN OF AVON BUDGET. Mr. James informed there is a substitution for Resolution No. 91-40; it is to Amend the 1991 Budget. With regards to the Wildwood Townhomes project, the Town has 17 units that are currently under construction and for sale. The Town now has secured 13 qualified buyers. Chrysler Credit would like to disperse all funds and close out the whole account by December 31st if the Town could guarantee the purchase of the last 4 units. Discussion with Chrysler has been that as those buyers are qualified we reduce the amount of our commitment of $302,000. Presently, we have already guaranteed $700,000 and with this Resolution that will drop the guarantee of $700,000 to $302,000 and again as each one is qualified it will reduce the $302,000 down to nothing. Mayor Pro-Tem Reynolds questioned if all 4 units are presently under contract. Mr. James responded that all are waiting to be qualified. Councilwoman McRory moved approval of Resolution No. 91-40, Series of 1991. Councilman Gersbach seconded the motion and the motion was carried unanimously. Resolution No. 91-41, Series of 1991, A RESOLUTION TO AMEND THE 1992 TOWN OF AVON BUDGET. Mr. James commented that this Resolution amends the 1992 budget with regards to reinstating the Community Center in the amount of $3.5 million. This Resolution also provides for an expenditure under the Housing Authority of $302,000 which pays back the Public Works Fund in regards to the action just previously made in Resolution No. 91-40. Section 2 of this Resolution will provide the revenues in paying back the Public Works Fund, of $302,000 Housing Authority and revenues of $2.6 million in terms of bonds that we provide for special Improvement District to provide for road improvements in the amount of $1 million in 1992. That will free up an additional $1 million to put forth a Community Center and under an analysis at last meeting the additional 1.6 million in bonds to be able to pay for for a Community Center in the amount of 3.5 million. Mr. James informed that Mr. Howard Gardner questioned if the Council would be interested in working with other agencies to work with Avon and possibly put in additional facilities in the Community Center. Mr. Gardner was particularly interested in an ice arena. Mr. James mentioned that Council will be approving a goal in establishing a Community Center. Staff still needs to compile the whole program. Councilman Bennett stated that there is a very real possibility that the funds may not even be spent in 1992. Mr. James added that in all likelihood, the funds will not be spent in 1992; alot of planning and financial analysis will be in 1992. Councilwoman McRory commented that the Town has spent approximately $25,000 for a Recreational Study by Rosall, Remmen, and Cares. The results of that Study show that approximately 90% of the people in the Community (residents and business owners) wish to have a Community Center/Athletic Facility. -2- 0 0 Councilman Hazard suggested offering a permanent home to the Avon Library Branch in the Community Center since the City Market lease is for only 5 years. Councilwoman McRory moved to approve Resolution No. 91-41, a Resolution to amend the 1991 Town of Avon Budget. Councilman Hines seconded the motion and the motion carried unanimously. Next was Other Business. Mr. Larry Brooks, in accepting responsibility for the matter, informed Council that there has been a $70,000 error made in Transportation in the amount of money allotted to part time people (seasonal or overtime). The Revised Budget is in error $70,000. Mr. Brooks commented that the last 36 hours have been spent in researching and refiguring. To summarize, information received was inaccurate. Mr. Brooks is taking steps to correct this misfortune. Mr. Brooks added there may be a way to get the money back; economize the next 12 months. Mr. James mentioned to take this from the General Fund. Councilwoman McRory moved to deduct $70,000 from the General Fund Balance for 1991. Councilman Bennett seconded the motion. Councilman Gersbach requested a report of what transpired, how it came about. Mr. James responded that Mr. Brooks has been working diligently to verify the error and to make sure there are no other errors. The error was discovered on Tuesday and there was not time for a written presentation; more information will be forthcoming as it is documented. The motion carried unanimously. There being no further business to come before Council, Mayor Pro-Tem Reynolds called for a motion to adjourn. Councilman Bennett moved to adjourn. The motion was seconded by Councilwoman McRory. The meeting was adjourned by Mayor Pro-Tem Reynolds at 12:26pm. PPatty N hartTown Clerk