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TC Minutes 07-23-19910 0 MINUTES OF THE REGULAR MEETING OF THE TOWN COUNCIL HELD JULY 23, 1991 - 7:30 P.M. The regular meeting of the Avon Town Council of the Town of Avon, Colorado, was held in the Municipal Building, 400 Benchmark Road, Avon, Colorado, in the Council Chambers. The meeting was called to order by Mayor Jerry Davis at 7:30 p.m. A roll call was taken with Albert Reynolds, Mike Bennett, Gloria McRory and Jim Stovall present. Also present were Town Attorney John Dunn, Town Manager Bill James, Director of Engineering Norm Wood, Director of Municipal Services Larry Brooks, Director of Community Development Rick Pylman, Fire Chief Charlie Moore, Police Chief Art Dalton, Public Relations Officer Teresa Albertson, Deputy Clerk Patty Neyhart, Town Clerk Patricia J. Doyle, as well as members of the press and public. The Mayor called for Citizen Input. Councilman Bennett mentioned that he would like to discuss the name of Avon and the Logo of Avon on the highway signage. Also, discuss the playground location. Councilman Reynolds stated that before the under pass was completed he would like to see=a temporary "Welcome to Avon" sign to be placed by the Checkmate. There being no further Citizen Input, the Mayor closed that portion of the agenda. Second reading of Ordinance No. 91-12, Series of 1991, AN ORDINANCE AUTHORIZING THE ISSUANCE BY THE TOWN OF AVON, COLORADO, OF TAXABLE LOCAL ASSESSMENT REFUNDING BONDS IN THE MAXIMUM AGGREGATE PRINCIPAL AMOUNT OF $1,085,000, FOR LOCAL IMPROVEMENT DISTRICT NO. 1991-1; PRESCRIBING THE FORM OF THE BONDS; PROVIDING FOR THE PAYMENT OF THE BONDS AND THE INTEREST THEREON; AND PROVIDING OTHER DETAILS IN CONNECTION THEREWITH. E Mr. James reviewed the history of the Special Improvement District of the Wildridge Subdivision. He stated that the Town had an opportunity to refinance the Bonds at a lower interest rate to save money. David Bell with Caughlin and Company approached the Council. He stated that after the first meeting they solicited investor participation and interest in the refinancing. He stated that he had been successful to re-issue the bonds at rates ranging from 8.75% to 10.25%. It represented a savings to the assessment holders and to the Town on a present value based over the next fifteen years of $48,724 or, $103,457 on a future value basis. If it was the desire of the Council to approve the ordinance, it would reduce the assessment rate to each one of the property owners from the current rate of 12% down to 10.1/2% effective the day of closing of the bonds. The Mayor opened the meeting for public hearing. There being no one wishing to be heard, the Mayor closed the public hearing. The Mayor called for a motion. Councilman Bennett moved approval of Ordinance No. 91-12, Series of 1991 on second reading. The motion was seconded by Councilwoman McRory. The Mayor entertained a roll call. Those Councilmembers voting aye were Albert Reynolds, Mike Bennett, Gloria McRory and Jim Stovall. There were no nay votes. The motion was unanimously carried. First reading of Ordinance No. 91-13, Series of 1991, AN ORDINANCE AUTHORIZING EXECUTION OF CERTAIN EQUIPMENT LEASE AGREEMENT(Street Sweeper). The Mayor stated it was the consensus of the Council to lease purchase a used street sweeper as part of Avon's control of dust to help with the air quality of the valley. Mr. James stated that the purchase price was $92,830, financing over a period of five years. The annual interest rate was 7.9%. The payment approximately $22,000 per year. The Mayor called for a motion. Councilwoman McRory moved approval of Ordinance No. 91-13, Series of 1991 on first reading. The motion was seconded by Councilman Reynolds. There being no discussion the Mayor called for a roll call. -2- Those Councilmembers voting aye were Albert Reynolds, Mike Bennett, Gloria McRory and Jim Stovall. There were no nay votes. The motion was unanimously carried. First reading of Ordinance No. 91-14, Series of 1991, AN ORDINANCE REPEALING ORDINANCE 91-1 AND AMENDING CHAPTER 6.04 OF THE MUNICIPAL CODE OF THE TOWN OF AVON RELATING TO DOG CONTROL, AND PROVIDING PENALTIES FOR THE VIOLATION HEREOF. Councilwoman McRory moved approval of Ordinance No. 91-14, Series of 1991 on first reading. The motion was seconded by Councilman Reynolds. The Mayor called for discussion. Councilman Reynolds had a concern of Section 2-N "Dog running at large". He stated it failed to mention "common property". Mr. Dunn stated that the language that was placed in the ordinance came from the county resolution. He stated that he interpreted the language that it would apply in that situation. Mr. Dunn stated that after giving the ordinance additional thought, he requested that Section 3 should be deleted in its entirety. He requested that a councilmember amend the motion to adopt Ordinance No. 91-14 on first reading without Section 3. Councilman Bennett amended the motion to include the above request. The amended motion was seconded by Councilman Reynolds,and was unanimously Parried., The Mayor called for a roll call on the main motion. Those Councilmembers voting aye were Albert Reynolds, Mike Bennett, Gloria McRory and Jim Stovall. There were no nay votes. The motion was unanimously carried. Resolution No. 91-19, Series of 1991, A RESOLUTION IN APPRECIATION OF DAVID GARTON FOR HIS SERVICES. Mayor Davis then read the resolution in its entirety. Councilman Bennett moved approval of Resolution No. 91-19, Series of 1991. The motion was seconded by Councilman Reynolds and was unanimously carried. -3- • • Resolution No. 91-20, Series of 1991, A RESOLUTION IN APPRECIATION OF TOM PTACH SERVICES. Mayor Davis read the resolution in its entirety. Councilman Reynolds moved approval of Resolution No. 91-20, Series of 1991. The motion was seconded by Councilman Bennett and was unanimously carried. Resolution No. 91-21, Series of 1991, A RESOLUTION IN RESPECT TO "COLORADO 2000 COMMUNITIES" IN SUPPORT OF IMPROVING THE STATE'S SCHOOLS. Councilwoman McRory read the resolution in its entirety. Councilwoman McRory moved approval of Resolution No. 91-21, Series of 1991. The motion was seconded by Councilman Reynolds and was unanimously carried. The next items were under unfinished business. Councilman Bennett suggested that the Town look into expanding the present playground instead of building a new one at the west end of park. The Mayor stated that he felt it appropriate to place this item on the agenda for discussion. This item was in next year's proposed budget. In respect to EDAW and the Town's streetscape, Mr. James stated that the Urban Design Plan and the streetscape plan was ready for review. It was agreed that the Council wait until the new Council was on board before bringing the documents in for review. He stated that at that time, they would also discuss the welcome sign, Highway signage and the logo. Mr. James stated that they would be prepared to review the documents July 30th. Mr. James reviewed the 1991 goals list with the Council. There would be a ground breaking ceromony on August 1, 1991 for the Wildwood Townhomes. The City Market expansion should be ready in August. The Council agreed that the Housing Policy should be re-addressed with Rosall, Remmen and Cares. It was the consensus of the Council to have Rosall, Remmen and Cares finalize the policy. -4- • The next item on the agenda was discussion of the Nottingham Lake Sediment Removal. Mr. James reviewed the history of this issue. He stated that this project would not take place until the spring of. 1992(See memorandum attached to these minutes). The Council then recessed at 8:30 p.m. and reconvened at 8:40 p.m. The Council then proceeded to appoint the three new councilmembers. The Council voted by ballot. The three-councilmembers were:- Charles Gersbach, John Hazard and Tom Hines. They would be sworn in office at the August 13th council meeting and would-take their seats at--that time. The Mayor'.,reported on:the.,Upper,Eagle"Regional Santitation District, and their, denial-`of waiving the tap 'fees for the two affordable housing projects in Avon. After some discussion, it was agreed that the Mayor and Charles Gersbach would attend the water authority's meeting to see if they would reconsider. There was a land use planning seminar on August 2, 1991 in Frisco, Co. The Council was invited to attend. The Mayor reported on the Northwest Colorado Council of Governments Transportation Study. He suggested that Avon talk to Vail and see if the two towns could get together to express the need of a information center at Dowd Junction. The Mayor stated-that the Trnsportation Task Force would like to appear before the Council on August 13th with'.their proposal. The Financial Matters were next presented to the Council. -5- E • Councilwoman McRory moved to receive items #1 through #5. The motion was seconded by Councilman Reynolds and was unanimously carried. Councilwoman McRory moved approval of the General Fund of Accounts Payable for July 23, 1991. The motion was seconded by Councilman Reynolds and was unanimously carried. Councilwoman McRory moved approval of the Reconciliation Sheet of Accounts Payable for July 23, 1991. The motion was seconded by Council- man Reynolds and was unanimously carried. Councilwoman McRory moved approval of the minutes of July 9, 1991 as presented. The motion was seconded by Councilman Reynolds and was unanimously carried. There being no further business to come before the Council, Councilman Stovall moved to adjourn. The motion was seconded by Councilman Bennett. the meeting was adjourned by Mayor Davis at 9:00 p.m. -6- T nDDn'VrVn . ~l i I I I C~ J MEMO TO: William D. James, Town Manager FROM: Norman Wood, Town Engineer DATE: July 17, 1991 SUBJECT: Nottingham Lake Sediment Removal E RECOMMENDED ACTION: Authorize Inter-Mountain Engineering and Town Staff to proceed with development of.plans, specifications, contract bid documents and agreements for removal of sediment from Nottingham Lake and development of preliminary design for construction of presedimentation ponds during the spring of 1992. The Assumption of Services Agreement between the Town of Avon and Avon Metropolitan District has been approved by all involved entities. Under this Agreement the Town assumes responsibility for maintenance of Nottingham Lake. This enables the Town to establish parameters ` i.ncl udi ng. mtthods-..and ;:timiing i:farr removal of sediment from the lake as well as to construct-facilities to reduce the amount of sediment entering the lake. Avon Metropolitan District has contracted with Inter-Mountain Engineering to develop plans and bid documents for the removal of sediment from Nottingham Lake and to prepare preliminary designs for the construction of presedimentation basins. These contracts, along with the committed funds, will be tranferred to the Town for completion of these projects under the guidance and direction of the Town. -Inter-Mountain Engineering has completed a draft of the plans and contract documents for lake sediment removal. These plans and documents provide fo.r the - construction of settling basins and drying beds on Tract P, north oi; the water treatment plant: The dredged material would be pumped into these basins where' it.would be allowed to settle and then clear surface water would be pumped back into the lake. The remaining sediment would be air dried and then loaded onto trucks and hauled to another location for disposal-. Upon completion, the site would be regraded and revegetated to restore it to its current condition.' The use of Tract P will require approval from the Eagle County School District RE 50J. An alternate bid in the draft documents includes the softball field as a storage and drainage area, in addition to Tract P. Bid items also include complete - restoration of this area. It is anticipated that this additional storage and drying area will reduce the time and possibly the cost of cleanout operations. It is anticipated that the Eagle County Landfill will be the final disposal site for sediment removed under these alternates. However, the contractor will have the option of making arrangements for other approved disposal sites. ~J 0 MEMO William D. James Nottingham Lake Sediment Removal Page 2 Bill Nottingham has indicated he will allow disposal of the material in the gravel pit located near the west end of the Stolport property. Dredged material from the Lake can be pumped directly to this site and should not require construction of additional basins for storage and drying. Clean water from the settled material can be returned to the Lake by pumping into the adjacent Nottingham-Puder Irrigation Ditch. Because of the existing lease, this site will not be available until December. Bill is asking $1.00 per cubic yard or approximately $17,000.00 for the use of this site as a disposal area. This site has the advantage of not requiring regrading and restoration of areas in the park and also substantially reducing a potentially major odor problem which can be expected to result from the sediment removal and drying operations. Inter-Mountain Engineering has completed preliminary analysis of the sediment accumulated in Nottingham Lake and is in the process of developing design criteria for presedimentation ponds based upon this analysis. We anticipate having preliminary design information including recommendations for number, size and potential locations for presedimentation ponds within approximately two weeks.