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TC Minutes 01-24-1984• • MINUTES OF THE REGULAR AVON TOW14 COUNCIL MEETING JANUARY 24, 1984 - 7:30 P.M. The regular meeting of the Town Council of the Town of Avon, Colorado was held in the Municipal Building, 400 Benchmark Road, Avon, Colorado in the Council Chambers. The meeting was called to order by Mayor Allan Nottingham at 7:48 p.m. A roll call was taken with Larry Kumpost, Sheila Davis, Greg Gage, Al Connell and Don Buick present. A.J. Wells arrived at 7:50 p.m. Also present were: Town Attorney John Dunn, Town Manager Richard D. Blodgett, Finance Director Bill James, Planning Director Jim Lamont, Director of Public Works Norm Wood, Building Administrator Dick Evans, Superintendent of Public Works Dan Sunday as well as members of the press and public. The Mayor called for Citizen Input. Ruth Cogan, Environmental Health Officer for the Town of Vail, approached the Council. She discussed the Smokeless Weekend. She stated that it is a voluntary program, asking people not to use their fireplaces and woodburning stoves. She stated that it is a Public Awareness Program trying to make people aware that it is their fireplaces that contribute to the haze that is in the valley. This will be during the weekend of February 18,19 and 20, Washington's Birthday. After discussion Sheila Davis moved to resolve to declare February 18th,19th and 20th as Smokeless Weekend. The motion was seconded by Don Buick and was unanimously carried. Clint Watkins, a resident of Avon, approached the Council. He stated he had a concern of what had happened earlier in the work session of the Council. He stated that there were seven items that were to be discussed and that the public attended the meeting expecting to hear these items discussed, then to find out that the Council decided to call an executive session on four of the items, he felt that this was not the type of open government that the Council should be striving for in Avon. He stated that he thought that any strives that were made over the past two years to enhance the Town's reputation can be damaged severely in a short period of time with an attitude to have executive sessions about almost anything and anytime the Council wants to call them. He stated it was obvious from the situation with the Police Department that some of the decisions that are made in executive sessions or secret sessions have not been turning out too good. He felt that a lot that has happened is the responsibility of the Council. He stated he hoped that in the future that these executive sessions to discuss items that are not necessarily personnel matters will come to a stop. The Mayor stated he thought the Council was doing what was right for -1- • • the people of the Town of Avon and the issues that the Council has discussed were proper in executive sessions. He stated he did not agree with Mr. Watkins in that Council was guilty of doing things wrong and that the Council goes along with the advise of its Counsel. Councilman Wells stated that he resented the statements made by Mr. Watkins to imply that the Council was covering up. He stated that Mr. Watkins, of all people, should know very well that when Council discusses matters of litigation that you do not inform the world what the strategy is. The four items were matters of litigation. Councilman Wells stated that they do not belong on the public forum, that concerned matters will come out when they are ready to come out to the public. Councilman Buick stated that he also resented the allegations that were made by Mr. Watkins, that the Council was holding secret meetings. He stated he did not think it was fair on his part. He stated he resented the article that was written by Cliff Thompson indicating that the Town Attorney was evasive. Councilman Connell stated that everything that was discussed in the executive session was personnel matters, but one item which was tntioned but not discussed any further. Councilman Gage stated that he felt that all the items discussed in the executive session were either matters of litigation or personnel matters and that they did not belong in a public meeting. Councilman Kumpost stated that he would have to agree with what has been said, that to a certain extent that some of the articles that have come out in the paper have made it difficult for the Council to determine what the truth is in the matter. He felt that when Council is in executive session, they are justified. Cliff Thompson of the Avon Beaver Creek Times stated that he felt that the executive sessions are alright if they are announced. There being no further Citizen Input the Mayor closed the discussion. Second reading of Ordinance No.#83-42, Series of 1983, AN ORDINANCE AMENDING ORDINANCE N0.#83-33, SERIES OF 1983, TO ADD TO THE SCHEDULE OF RATES CHARGED BY HERITAGE CABLE TJ. The Mayor stated that this Ordinance would be tablea_ Al Connell moved to table Ordinance No.#83-42 for the same reasons that caused it to be tabled last time, that there was no one present to answer certain questions that Council might have since this is a public hearing. The motion was seconded by Don Buick. The Mayor called for public hearing. There being no one wishing to be heard, the Mayor closed the public hearing. The motion was unanimously carried to table Ordinance No.#83-42 until the next regular Council meeting. Resolution No.#84-3, Series AND OR FIRE DISTRICTS. The Town Manager stated this combining of special service of 1984, CONSOLIDATION OF WATER DISTRICTS was part of a Bill that allows the districts into one. -2- 0 • After discussion the Mayor stated he would encourage the Town to support this "Consolidated Service" Bill and encourage the Colorado Municipal League (CML) to do so, so that the Special Districts could have the authority to organize if they wished. Sheila Davis moved approval of Resolution No.#84-3, Series of 1984 with the correction of the word "infrequent". The motion was seconded by Larry Kumpost and was unanimously carried. The Town Manager reported that he had met with Brad Jones about several matters of concern. The matters consisted of the Public Health Nurse, the Dog Control and Mutual Aid. Mr. Blodgett stated that Mr. Jones would like to set up a meeting with the Town Council and the County Commissioners on these matters. The meeting was scheduled for February 1, 1984, at 2:00 p.m. in the Avon Town Chambers. The Mayor suggested that a committee be formed to attend this meeting. The committee consists of Larry Kumpost, Al Connell, A.J. Wells and Greg Gage. The Mayor appointed the said committee to attend the meeting. The Town Manager reported on the status of the Comprehensive Plan. Jim Lamont put together a Master Plan Schedule. He stated that if there were no comments the Planning Director would proceed as outlined. Tian Sunday reported on the Mountain Man Triathlon. He stated that on February 4th the Triathlon will start at Dowd Junction at 8:30 a.m. In conjunction with this Triathlon will be the Avon°s Winter Festival. This will be sponsored by the Upper Eagle Valley Chamber of Commerce. He stated that NBC will be filming as much of the Triathlon as possible and they are to air segments of it on the Today show on Monday, February 6th. Norm Wood reported on the Log Cabin. He recommended that Council approve Change Order No.#1 for Norland Contractors for replacement of the damaged sections of plywood flooring and to construct a hearth for the stove in the Log Cabin. He stated that neither of these items were included in the original proposal from Norland Contractors. He stated that he felt that this change order was reasonable and recommended approval in the amount of $1,487.00 bringing the total contract to $30,787. After discussion Larry Kumpost moved approval of Change Order No.#1 to the Contract with Norland Contractors. The motion was seconded by Sheila Davis and was unanimously carried. -3- i The Town Manager reported on the NorAm, Avon He stated that they have seven Gold Sponsors letters of invitation have gone out for the February 10th at 6:30 p.m. Councilman Gage stated that there would be a January 26 , 1984. • Town Cup. as of this date. The reception for Friday, NorAm meeting on Thursday The Mayor stated that he had received a letter concerning the Western Land Exchange. The Mayor stated that the Forest Service indicated that they would put the Town's recommendation on file. The Financial Matters were next presented to the Council. Don Buick moved to receive items #1 through #10. The motion was seconded by Al Connell and was unanimously carried. Sheila Davis moved approval of the General Accounts Payable of January 24, 1984. The motion was seconded by Larry Kumpost and was unanimously carried. A.J. Wells moved approval of the Marketing/Promotions Fund, Transit Fund, Capital Projects Fund and the Mall Construction Fund of the Accounts Payable of January 24, 1984. The motion was seconded by Al Connell and was unanimously carried. A.J. Wells moved approval of the Reconciliation Sheet of Accounts Payable of January 24, 1984. The motion was seconded by Al Connell and was unanimously carried. The minutes of the January 24, 1984 meeting was next presented to the Council. Larry Kumpost moved approval of the minutes of January 10, 1984 meeting. The motion was seconded by Sheila Davis and was unanimously carried. Al Connell moved to receive the letter from Peter Blunt dated January 6, 1984. The motion was seconded by Sheila Davis and was unanimously carried. -4- 0 9 There being no further business Al Connell moved to adjourn. The motion was seconded by Sheila Davis. The meeting was adjourned by Mayor Allan Nottingham at 8:50 p.m. The Council went into executive session. -5-