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TC Minutes 05-25-1982MINUTES OF THE REGULAR MEETING OF THE TOWN OF AVON COUNCIL HELD MAY 25, 1982 - 7:30 P.M. The regular meeting of the Town Council of the Town of Avon, Colorado was held in the Municipal Building in the Council Chambers. The meeting was called to order by Mayor Nottingham at 7:45 p.m. A roll call was taken with Larry Kumpost, Greg Gage, A.J. Wells, Al Connell and John Blish present. Sheila Davis was absent from the meeting. Also present were the Town Attorney John Dunn, Town Manager Dick Blodgett as well as members of the press and public. Mr. Jerry Wood, of Otis and Associates, approached the Council requesting approval of the annexation of the stockyard. There was discussion regarding the inclusion of Avon Road to U S Highway 6 & 24. After discussion A.J. Wells moved approval of Resolution No.#82-9, Series of 1982 with the public hearing date to be set for July 13, 1982 at 7:30 p.m. The motion was seconded by Larry Kumpost. The Councilmembers voting ay were, Larry Kumpost, Greg Gage, A.J. Wells, Al Connell, John Blish. There were no nay votes. The motion was unanimously carried. A.J. Wells moved approval of Ordinance No.#82-15, Series of 1982 on first reading, AN ORDINANCE ANNEXING TO THE TOWN OF AVON TWO CONTIGUOUS PARCELS OF LAND LOCATED IN SECTION 12, T.5 SOUTH, RANGE 82 W. OF THE 6TH P.M., EAGLE COUNTY, COLORADO; AND SETTING FORTH FINDINGS AND CONCLUSIONS AND OTHER DETAILS THERETO, setting the public hearing date for July 13, 1982 at 7:30 p.m. The motion was seconded by Larry Kumpost. A roll call was taken with Larry Kumpost, Greg Gage, A.J. Wells, Al Connell, John Blish voting ay. There were no nay votes. The motion was unanimously carried. Second reading of Ordinance No.#82-11, Series of 1982, AN ORDINANCE AMENDING CHAPTER 16.52 OF THE MUNICIPAL CODE OF THE TOWN OF AVON BY REPEAL AND RE-ENACTMENT OF THE PENALTY PROVISION THEREOF. Be it noted that Councilman Gage stepped down. The Town Attorney stated that he had submitted to the Council a re-draft of Ordinance No.# 82-11 incorporating changes that were suggested at the last meeting. After some discussion A.J. Wells moved approval of Ordinance No.#82-11, Series of 1982 on second reading with these changes, "that a written agreement to sell or lease a condominium unit which is expressly conditioned upon approval of the town council of the final plat, condominium map and condominium declatations shall not constitute a violation of this subsection so long as the project as to which the agreement relates has been approved by the town's design review board and so long as the preliminary plan has been approved by the town council. The motion was seconded by Larry Kumpost. A roll call was taken with Larry Kumpost, Al Connell, A.J. Wells voting ay, John Blish voted nay, Greg Gage abstained. The motion was carried. The Town Manager stated that the design review board would be meeting Thursday night at 6:00 p.m. to review the question of pre-sales and the question of lock-offs. Larry Kumpost moved approval to table Ordinance No.#82-14, Series of 1982 dealing with the lock-offs. The motion was seconded by Al Connell. The Councilmembers voting ay were: Larry Kumpost, Greg Gage, A.J. Wells, Al Connell, John Blish. There were no nay votes. the motion was unanimously carried. Norm Wood, Town Engineer approached the Council. The striping of the roads in Wildridge was discussed. He stated that the estimated cost would run from $350.00 to about $4,600. The $350.00 would provide a single dash yellow center line on all paved roads in Wildridge. The $4,600 would provide a solid double yellow line and a white edge line on both sides of the roads. Discussion followed at length. Larry Goad a resident of Wildridge voiced his concerns of safety on the roads and requested the council consider the double line for no passing on the roads. Continued • • striping of the roads in Wildridge After discussion Councilman Blish moved approval to authorize the town engineer Norm Wood to contact the striping contractor from North Dakota who is currently in the area and have them define the center line and apply the striping according to accepted highway standards on the roads in Wildridge provided that, if there is not sufficient time to define where the double yellow line and where they want other than double yellow lines, that they simply put in a double yellow line, but not include edge striping. The motion was seconded by Al Connell. The Councilmembers voting ay were: Larry Kumpost, Greg Gage, A.J.Wells, Al Connell, John Blish. There were no nay votes. The motion was unanimously carried. The Benchmark Road repair was the next item for discussion. Alternative types of repair, their expected life and the estimated costs were discussed. The following table is as follows: 1) the chip and seal, 1 year expected life and the estimated cost would be $20,000; 2) patch, chip & seal, 2 years expected life, estimated cost, $27,000; 3) asphalt No. End- chip & seal E. End, 2 years expected life, estimated cost $28,000; 4) patch, asphalt No. End-chip & seal E. End, expected life, 4 years, estimated cost $40,000. All these estimates were discussed. After discussion Larry Kumpost moved approval to direct the town engineer to proceed with developing the documents and go ahead with the option #3 which is to asphalt the N. End and chip & seal the E. End for the cost of $28,000; also that this should go out for selective competative bids, to no less than two and preferably three or four contractors. The motion was seconded by Al Connell. The Councilmembers voting ay were: Larry Kumpost, Greg Gage, A.J. Wells, Al Connell, John Blish. There were no nay votes. The motion was unanimously carried. The tennis courts were discussed. The revised rate schedule for engineering services was discussed. After discussion A.J. Wells moved approval of the new revised rate schedule for Surveying Technology, Inc., dated May 18, 1982. The motion was seconded by Larry Kumpost. The Councilmembers voting ay were: Larry Kumpost, Greg Gage, A.J. Wells, Al Connell, John Blish. There were no nay votes. The motion was unanimously carried. Reynolds-Norman Subdivision Map was then presented to the Council. Mr. Norman was requesting approval of the subdivision map of the project on Lot#41, Block#3, Wildridge Subdivision. Mr. Blodgett stated that the attorney's recommendation was to table the approval until the corrections were made in the party wall declarations and on the map. Also the engineer make certain other information be provided. After discussion A.J. Wells so moved. The motion was seconded by Al Connell. The Councilmem- bers voting ay were: Larry Kumpost, Greg Gage, A.J. Wells, Al Connell, John Blish. There were no nay votes. The motion was unanimously carried. The need for ground squirrel control in the town was discussed. After a lengthy discussion it was suggested that the town attorney review the nuisance ordinance or draft an emergency ordinance dealing with the ground squirrel control. The public works superintendent was also directed to prepare a program of ground squirrel control. It was suggested that the town and the private landowners work together. Councilman Blish moved approval to authorize the purchase of additional Avon Municipal Code Books and that councilmembers wanting one, be given their own copy, The motion was seconded by Al Connell. The Councilmembers voting ay were: Larry Kumpost, Greg Gage, A.J. Wells, Al Connell, John Blish. There were no nay votes. The motion was unanimously carried. Councilman Wells moved approval that the Municipal Books be purchased from the contingency fund and be provided to the staff and councilmembers, that since they are town property, they should be returned to the town when town officials no longer have official responsibili- ties. The motion was seconded by Larry Kumpost. The Councilmembers voting ay were: Larry Kumpost, Greg Gage, A.J. Wells, Al Connell, John Blish. There were no nay votes. The motion was unanimously carried. -2- The Mayor reported that the Day Camp of the Vail Baptist Mission was requesting permission for use of the park July 26-30, 1982 between the hours of 1:30 p.m.-4:00 p.m. After discussion it was suggested that the public works superintendent draft rules and regulations for this and other groups to follow. This would also include a deposit. The town manager recommended that the council approve the use of the park for this group. Councilman Kumpost moved approval for the use of the park for the Day Camp of the Vail Baptist Mission subject to having a full scope set of guidelines rules and regulations to base this decision and future decisions. The motion was seconded by John Blish. The Councilmembers voting ay were: Larry Kumpost, Greg Gage, A.J. Wells, Al Connell, John Blish. There were no nay votes. The motion was unanimously carried. The Mayor reported on the request by Minturn to use the council chambers matter. It was suggested that there and this for the use of the room. After a lengthy discussion it was suggested that the town manager publish a notice in the newspaper stating that the council was considering adopting guidelines for the use of the council room and request community input. Mr. Crawford a member from the audience stated that if the council approves this group the use of the facility, that he would submit a letter immediately for the use of the room for his meetings. It was suggested that if there was enough interest by the community groups that maybe the town could hire a security type person to be here when these groups meet. Councilman Blish moved to request the town manager to study the use of the Avon town council meeting room for use by other groups and that he make recommendations to the council concerning the use of the room, that he be authorized to use the full staff and whatever funds that are reasonable in order to make the study, to charge a minimal fee for the use of the room. The motion was seconded by Larry Kumpost. The Councilmembers voting ay were: Larry Kumpost, Greg Gage, A.J. Wells, Al Connell, John Blish. There were no nay votes. The motion was unanimously carried. The accounts payables were next presented to the Council. There was discussion of the town possibly looking into having a full time attorney. This was suggested by councilman Connell. Discussion followed. Councilman Wells, Kumpost, Gage were flexible of the suggestion, councilman Blish was in favor of a full time attorney. The town manager stated that the initial set up cost would involve a great deal of money and suggested that he study the matter and report back to the council. Item 4240, the municipal receipt books were discussed. The leased computer was discussed. It was suggested that the town manager look into the town's own computer system. A.J. Wells moved approval of the accounts payables. The motion was seconded by John Blish. The Councilmembers voting ay were: Larry Kumpost, Greg Gage, A.J. Wells, Al Connell, John Blish. There were no nay votes. The motion was unanimously carried. A.J. Wells requested that the council hold again the Holy Cross Electric Association's invoice and that the town manager research further of why the town should have to pay this invoice. The road cut permit fees were discussed. It was suggested that the town engineer submit his billings for the town center mall separate and to make them payable to the mall fund. The mall fees were again discussed and stated that these normal cost fees should be paid out of the mall fund. A.J. Wells moved approval to pay all charges that are identified to the town center mall that have been paid out of the general fund or any other fund of the town's except the mall fund, out of the mall fund to those other funds for reimbursables immediately. The motion was seconded by Al Connell. The Councilmembers voting ay were: Larry Kumpost, A.J. Wells, Al Connell, John Blish. Greg Gage abstained. The motion was carried. The contingency fund balance was discussed. The balance of the fund was $15,000(the exact figure). A.J. Wells moved approval of the balance of the financial matters subject to following through with the Holy Cross Electric Invoice. The motion was seconded by Larry Kumpost. The Council- members voting ay were: Larry Kumpost, Greg Gage, A.J. Wells, Al Connell, John Blish. There were no nay votes. The motion was unanimously carried. Hal Holman of the Presbyterian Parish of Avon as a place of worship. There was discussion on should be guidelines of rules and regulations -3- The minutes of the May 11, 1982 meeting was next presented to the Council. John Blish moved approval of the May 11th minutes with these corrections, page 1, second paragraph, change "Administrator" to "Manager" and the fifth paragraph, change "closed vote" to secret ballot". With those corrections Al Connell seconded the motion. The Councilmembers voting ay were: Larry Kumpost, Greg Gage, A.J. Wells, Al Connell, John Blish. There were no nay votes. The motion was unanimously carried. The Mayor reported on a letter he had received concerning the school bus unloading the children at the railroad tracks. He stated that he did discuss it with the police department and had them follow up on this matter. The CML Convention was discussed. The councilmembers stated that they are attending the conference of June 23-26, 1982. It was suggested that the council discuss at the June 8th, 1982 work shop, the appointment of a Municipal Judge for the town and also the appropriate fees. The town has at the present time an interim judge. The town manager discussed the Buck Creek and the Swift Gulch road. He stated that there was a meeting set up for Thursday May 27th with Bill Nottingham to discuss the access to his property. There being no further business Larry Kumpost moved to adjourn. John Blish seconded the motion. The meeting was adjourned by Mayor Nottingham at 12:10 a.m. Respectfully Submit Patricia J. Doyle, Tpan Clerk -4-