TC Council Packet 09-09-2008TOWN OF AVON, COLORADO
REGULAR COUNCIL MEETING FOR TUESDAY, SEPTEMBER 9, 2008
MEETING BEGINS AT 5:30 PM
AVON MUNICIPAL BUILDING, 400 BENCHMARK ROAD
PRESIDING OFFICIALS
MAYOR RON WOLFE
MAYOR PRO TEM BRIAN SIPES
COUNCILORS RICHARD CARROLL, DAVE DANTAS, KRISTI FERRARO
AMY PHILLIPS, TAMRA NOTTINGHAM UNDERWOOD
TOWN ATTORNEY: JOHN DUNN
TOWN STAFF
TOWN MANAGER: LARRY BROOKS TOWN CLERK: PATTY MCKENNY
ALL REGULAR MEETINGS ARE OPEN TO THE PUBLIC EXCEPT EXECUTIVE SESSIONS
COMMENTS FROM THE PUBLIC ARE WELCOME DURING CITIZEN AND COMMUNITY INPUT AND PUBLIC HEARINGS
PLEASE VIEW AVON'S WEBSITE, HTTP://WWW.AVON.ORG, FOR MEETING AGENDAS AND MEETING MATERIALS
AGENDAS ARE POSTED AT AVON MUNICIPAL BUILDING AND RECREATION CENTER, ALPINE BANK, AND AVON LIBRARY
THE AVON TOWN COUNCIL MEETS ON THE SECOND AND FOURTH TUESDAYS OF EVERY MONTH
1. CALL TO ORDER AND ROLL CALL
2. INQUIRY OF THE PUBLIC FOR COMMENT AND APPROVAL OF AGENDA
2. DISCLOSURE OF POTENTIAL CONFLICT OF INTEREST
3. COMMUNITY INPUT
4. CONSENT AGENDA
a. Minutes from August 26, 2008
b. Service Agreement with Greater Eagle Fire Protection District (Dan Higgins, Fleet Manager) Four
month service agreement for the remainder of 2008
5. UNFINISHED / OLD BUSINESS
a. Preview of Scope of Work for Avon Municipal Code Update (Eric Heidemann, Assistant Town
Manager Community Development, Chris Duerksen, Elizabeth Garvin, Clarion & Associates) Clarion &
Associates make a presentation to the Council which outlines the projected work plan and public
participation process
6. NEW BUSINESS
7. ORDINANCES
a. Public Hearing on Ordinance No. 08-09, Series of 2008, Second Reading, Ordinance
amending Chapter 15.12, Electrical Code, Title 15, Building and Construction, Avon Municipal
Code (AMC), in order to adopt by reference the 2008 Edition of the National Electrical Code;
and setting forth details in regard thereto (Matt Gennett, Planning Manager)
8. RESOLUTIONS
9. APPEALS FROM OR RECOMMENDATIONS OF PLANNING & ZONING COMMISSION
10. OTHER BUSINESS
11. TOWN MANAGER REPORT
12. TOWN ATTORNEY REPORT
Avon Council Meeting.08.09.09
Page 4 of 5
TOWN OF AVON, COLORADO
REGULAR COUNCIL MEETING FOR TUESDAY, SEPTEMBER 9, 2008
MEETING BEGINS AT 5:30 PM
AVON MUNICIPAL BUILDING, 400 BENCHMARK ROAD
13. MAYOR REPORT
14. FUTURE AGENDA ITEMS:
September 23, 2008: Joint meeting with Eagle County Commissioners related to Sustainable Communities
Initiative2010, Update on Regional Air Service Program
October 7 & 8, 2008: Budget Retreat
15. ADJOURNMENT
Avon Council Meeting.08.09.09
Page 5 of 5
MINUTES OF THE REGULAR MEETING OF THE AVON TOWN COUNCIL
HELD AUGUST 26, 2008
A regular meeting of the Town of Avon, Colorado was held at the Avon Municipal Building, 400
Benchmark Road, Avon, Colorado in the Council Chambers.
Mayor Ron Wolfe called the meeting to order at 6:45 PM. A roll call was taken and Council
members present were Rich Carroll, Dave Dantas, Kristi Ferraro, Amy Phillips, Brian Sipes, and
Tamra Underwood. Also present were Town Attorney John Dunn, Town Manager Larry Brooks,
Director Administrative Service Patty McKenny, Town Engineer Justin Hildreth, Assistant Town
Manager Finance Scott Wright, Assistant Town Manager Community Development Eric
Heidemann as well as members of the public.
APPROVAL OF AGENDA & DISCLOSURE OF POTENTIAL OF CONFLICT OF INTEREST
Mayor Wolfe added the Capital Improvement Project 5 year plan budget discussion under "New
Business. "
COMMUNITY INPUT
Sara Will, Access Services, commented on the mission of her group & spoke about the main
street streetscape project reminding everyone of the need to provide for access to those who
are physically challenged.
WHITEWATER PARK "BIG AIR" CONTEST AWARD PRESENTATION
Danita Chirichillo, Special Events & Joe Blair, Untraditional Marketing, presented awards for the
Big Air competition. There was a brief description about the creation of the whitewater park,
how this event evolved, and a marketing overview. Blair then recognized the winners & gave
the awards for "Avon's Big Air Competition". He presented the online video competition of the
winners; this was an event that was created to hopefully help the water park gain exposure and
get people excited about kayaking there. Comments were heard from Sarah Will related to the
inability to access the river because it has been obstructed by rocks (she noted that the location
was the Westin side of the river).
CONSENT AGENDA
Mayor Wolfe introduced Eric Heil as the new town attorney who would begin October 1, 2008.
Councilor Dantas moved to approve the consent; Councilor Carroll seconded the motion and it
passed unanimously.
a. Resolution No. 08-33, Series of 2008, Resolution Appointing Eric James Heil as the Town
Attorney and Approving the Agreement for Legal Services with Widner, Michow & Cox, LLP
b. Intergovernmental Agreement with Eagle County Clerk & Recorder for November 4, 2008
Coordinated Election (Patty McKenny, Director Administrative Services) Agreement that outlines
election responsibilities
c. Change Order 002 for 2007 Streetscape Lighting Conversion project (Shane Pegram, Engineer
II) Change Order to the 2007 contract with Tri-Phase Electric to include the 2008 lighting project
into the 2007 contract
d. Change Order 005 for 2007 Street Improvements (Shane Pegram, Engineer II) Change Order to
adjust final quantities on West Beaver Creek Blvd. and Sun Rd
e. Award contract to Wiss, Janey, Estner Associates, Inc. (WJE) (Shane Pegram, Engineer II)
Services for investigation of the Avon Recreation Center's deteriorating exterior masonry fa�ade
f. Minutes from July 8 and 22, 2008
NEW BUSINESS
Contract & Proposal for Avon Municipal Code Update
Eric Heidemann, Assistant Town Manager Community Development presented the contract and
proposal from Clarion and Associates for providing services related to updating the Avon
Municipal Code. Specifically this would include changes in titles 2, (Administration & Personnel)
16, (Subdivisions) 17 (Zoning). It was noted that the consultants would be in attendance at the
next meeting to begin work on the project; council could decide to approve the contract at that
time or that evening. Councilor Underwood moved to approve the contract with Clarion and
Associates for services related to amending Avon's Municipal Code. Councilor Carroll
seconded the motion and it passed unanimously.
Intergovernmental Agreement ("IGA") for Law Enforcement Services within Eagle County
Brian Kozak, Police Chief, reviewed an IGA which would allow police officers to have full
authority within the unincorporated areas of Eagle County and locations that border the Town of
Avon. It was noted that state statutes permits a municipal officer to act when a felony or
misdemeanor is committed in his or her present regardless of jurisdiction. However, the statute
does not specify the authority to act in regards to traffic violations. He noted the reasons for
such arrangement as related to the traffic enforcement activity on highway 6 and issues in court
that relate to writing citations that are out of the town limits; it was explained that the IGA would
resolve those issues for the police department. Mayor Pro Tem Sipes moved to approve the
Intergovernmental Agreement for Law Enforcement Services within Eagle County. Councilor
Underwood seconded the motion and it passed unanimously.
REVIEW OF CAPITAL IMPROVEMENT PROJECTS (CIP) LONG RANGE PLAN
Scott Wright, Assistant Town Manager Finance, presented the CIP 5 Year plan noting the plan
includes non discretionary projects (maintenance, safety & already approved projects),
discretionary projects (planning, facilities), and grant funded projects (the heat recovery project).
He reviewed the assumptions used to project real estate transfer tax revenues, projects
completed in 2008, and projects in process to be completed in 2009. Comments related to the
discussion included the following:
• The lighting study conversion implementation needs to have a public relations effort started
& completed
• How are the bridges maintained — general fund item
• How to move forward with the Puder ditch restoration; review by town manager and
proposed to completed in 2009.
■ Expand scope of work for Metcalf gulch & road bicycle climbing lane to at least the wildwood
turnoff and delay only one year not two years
• Complete research related to water acquisitions
• Would URA funding support parks improvements
• What would appropriate transit split look sharing with eagle county
■ Discussion about roles & financial obligations of URA and CIP funds
• Requested program operations budget for records management
Regular Council Meeting Page 2 of 3
08-08-26
ORDINANCES
Matt Gennett, Planning Manager, presented Ordinance No. 08-09, Series of 2008, First
Reading, Ordinance amending Chapter 15.12, Electrical Code, Title 15, Building and
Construction, Avon Municipal Code (AMC), in order to adopt by reference the 2008 Edition of
the National Electrical Code; and setting forth details in regard thereto. It was noted that the
ordinance would amend Title 15 to adopt by reference the 2008 Edition of the National Electric
Code; currently the town was operating under the 2002 National Electric Code. Mayor Pro Tem
Sipes moved to approve Ordinance No. 08-09; Councilor Ferraro seconded the motion and it
passed unanimously.
There being no further business to come before the Council, the meeting was adjourned at 10
PM.
RESPECTFULLY SUBMITTED:
Patty McKenny, Town Clerk
APPROVED:
Rich Carroll
Dave Dantas
Kristi Ferraro
Amy Phillips
Brian Sipes
Tamra Underwood
Ron Wolfe
Regular Council Meeting Page 3 of 3
08-08-26
Memo
To: Honorable Mayor and Town Council
Thru: Larry Brooks, Town Manager
From: Dan Higgins
Date: August 27, 2008
Re: Service Agreement with Greater Eagle Fire Protection District
Background: The Town of Avon operates fleet maintenance out of its Swift Gulch
facility located at 500 Swift Gulch Road. We have several annual maintenance contracts with
neighboring districts.
One of our goals is to secure more third party revenue to help reduce the subsidy of our
operation.
Discussion: Attached is a 4 month service agreement for the remainder of 2008
between the Town and Greater Eagle Fire Protection District for vehicle maintenance.
Financial Implications: The agreement contains our standard price of
$100.00/hour for routine and preventive maintenance as well as repair and replacement. This
is a new maintenance contract so I have no historical revenue to report.
Recommendation: Staff recommends approval of the service agreement with
Greater Eagle Fire Protection District. It is considered an Intergovernmental Agreement and
according to our Town Charter, 16.2, it must be approved by a 2/3 vote of the Town Council.
Town Manager Comments:
SERVICE AGREEMENT
This agreement is made and entered into this Z Z day of /9 '> �U� 2008 by and between Greater Eagle Fire
Protection District whose address is P.O. Box 961, Eagle Colorado, 81631 (hereafter know as "GEFPD") and the Town of
Avon whose address is P.O. Box 975, 500 Swift Gulch Road, Avon, Colorado, 81620 (hereafter designated as
"Contractor").
RECITAL
In consideration of the obligation of GEFPD to pay the Contractor as herein provided and in consideration of the other
terms and conditions hereof, the parties agree as follows:
1. Contractor Services: Contractor will, during the term of this Agreement, provide:
(a) Routine maintenance and preventive maintenance ("Routine Maintenance") of the GEFPD vehicles
and equipment. Service will be performed on approximately 10 vehicles or other equipment, although
the number of vehicles and equipment serviced may be increased or decreased in ERFPD's sole
discretion; provided, the combined number of vehicles and equipment shall not exceed 75 without the
approval of Contractor. Routine Maintenance will be performed at least every 3,000 miles or 250
hours of use. Routine Maintenance shall consist of those services outlined in Exhibit A attached
hereto.
(b) Repair and replacement work as requested by GEFPD ("Repair and Replacement"). No payment for
any Repair and Replacement shall be due unless GEFPD has approved of such charges. Services
may be commenced with verbal approval by GEFPD of a written estimate submitted by Contractor.
Repair and Replacement includes, without limitation, transmissions repairs, engine repairs, rear end
repairs and any other work or repairs exceeding $2,000.00. GEFPD acknowledges that
subcontractors will perform certain repair work. Contractor shall be responsible for assuring that all
such subcontracted work will be performed promptly and in accordance with the terms and conditions
of this Agreement.
(collectively the "Services")
2. Facilities: Contractor represents that its facilities are in good repair and adequately equipped and
that it has a sufficient staff to perform all work in a timely manner. All Routine Maintenance shall be
completed within 24 hours of any vehicle being brought to Contractor's facility.
3. Compensation: In consideration of Contractor's services during the term of this Agreement, GEFPD
will pay Contractor the shop rate of $100.00 per hour for Routine Maintenance and Repair and
Replacement. Materials and sublet work shall be charged at cost plus ten percent. Invoice shall be
issued by the 10th of each month for services performed the previous month. Payment shall be
remitted within ten (10) days of receipt of invoice. Contractor's washing facilities may be used by
GEFPD. Contact TOA for current wash rates. Contractor's Fueling Facilities may be used by GEFPD.
The cost of Unleaded Gasoline and Diesel Fuel will be at the Contractor's cost plus ten percent.
4. Terms and Termination: This Agreement will be effective as of August 20, 2008 and will terminate
on December 31, 2008 unless either party fails to substantially perform the duties and obligations in
accordance herewith. In such an event, the other party may terminate this Agreement upon seven
(7) days written notice to that party, unless that party cures the breach within the seven (7) day
remedy period. Either party may terminate this Agreement without cause upon 30 Days written
notice.
5. Relationships and Taxes: The relationship between the parties is that of independent contracting
parties, and nothing herein shall be deemed or construed by the parties hereto or by any third party
as creating a relationship of principal and agent or partnership, or of a joint venture between the
parties. Contractor shall be solely responsible for any tax, withholding or contribution levied by the
Federal Social Security Act. Contractor is not entitled to unemployment compensation or other
employment related benefits, which are otherwise made available by GEFPD to its employees.
Contractor shall provide GEFPD an original of its Form W-9 (Request for Taxpayer Identification
Number of Certification).
6. Warranty: Contractor shall perform all Services in a prompt, efficient and workmanlike manner.
Contractor shall promptly correct any defective work. This warranty shall be in lieu of all other
warranties, express or implied. Contractor's sole liability hereunder, whether in tort or in contract, is
expressly limited to the warranty provided for herein.
7. Assignment: Contractor's duties hereunder requires particular expertise and skills, and may not be
assigned to any third party without the expressed written consent of GEFPD, and any attempt to do
so shall render this Agreement null and void and no effect as respects the assignee (s) and shall
constitute an event of default by Contractor.
8. Waiver: Failure to insist upon strict compliance with any terms, covenants, and/ or conditions hereof
shall not be deemed a waiver of such term, covenant, or condition, nor shall any waiver or
relinquishment of any right or power hereunder at any time or more times be deemed a waiver or
relinquishment of such right or power at any other time or times.
9. Benefit: The terms, provisions, and covenants contained in this Agreement shall apply to, inure to
the benefit of and be binding upon the parties hereto and their respective heirs, successors in
interest, and legal representatives except as otherwise herein expressly provided.
10. Situs and Severability: The laws of the State of Colorado shall govern the interpretation, validity,
performance and enforcement of this Agreement. If any provision of this Agreement shall be held to
be invalid or unenforceable, the validity and enforceability of the remaining provisions of this
Agreement shall not be affected thereby.
11. Modification: This Agreement contains the entire agreement between the parties, and no
agreement shall be effective to change, modify, or terminate in whole or in part unless such
agreement is in writing and duly signed by the party against whom enforcement of such change,
modification, or termination is sought.
EXECUTED this ZZ day of 4C1_901', 2008.
Greater Eagle Fire Protection District
By:
Jon
EXECUTED this day of , 2008.
TOWN OF AVON
By:
,qs-per c^e, G(.af
EXHIBIT A
Wit
"A" PM
Preventive Maintenance
Inspection
"Annual"
Preventive Maintenance
Inspection
FREQ17ENCY 4 `DATE
3,000 miles or
250 hours
every 12months
$100.00 hr.
Plus parts &
sublet
$100.00 hr.
Plus parts &
sublet
Memo
VON
O I O K 1 I) O
To: Honorable Mayor and Town Council
Thru: Larry Brooks, Town Manager
From: Eric Heidemann, AICP, Assistant Town Manager, Community Development f/It
Date: September 9, 2008 Meeting
Re: Avon Municipal Code Update
Summary:
At the August 26th Council Meeting, Clarion and Associates was awarded a contract for
professional services to amend the Avon Municipal Code (AMC), with specific emphasis on
Title 2, Administration and Personnel; Title 16, Subdivisions; and Title 17, Zoning. Staff has
requested that the representatives of the firm, Chris Duerksen and Elizabeth Garvin, make a
presentation to the Council which outlines the projected work plan and public participation
strategies.
Following the presentation by the consultant team, staff will request direction from the
Council regarding the appointment of members to the Zoning Advisory Committee (ZAC).
The ZAC will function as a steering committee for the project, and serve as the initial
sounding board by providing input throughout the project.
Town Manager Comments:
HEART of the VALLEY
Memo
COLORAA\-
N
D
To: Honorable Mayor and Town Council
Thru: Larry Brooks, Town Manager
From: Eric Heidemann, Assistant Town Manager, Community Developrffent
Date: September 9, 2008 Meeting
Re:
Second Reading of Ordinance No. 08-09, an Amendment to the Avon
Municipal Code, Title 15, Chapter 15.12 Electrical Code
Summary:
Attached to this memo is an ordinance for consideration upon second reading. The
purpose of Ordinance No. 08-09 (Exhibit A) is to amend Title 15, Chapter 5.12, of
the Avon Municipal Code (AMC) in order to adopt by reference The 2008 Edition of
the National Electrical Code. Staff is currently operating under the 2002 edition of
the National Electrical Code.
The subject ordinance has been reviewed by the Town Attorney whose comments
have been incorporated into the attached document.
Recommendation:
Staff recommends the Town Council approve on Second Reading Ordinance No.
08-09 as written and attached to this memorandum.
Proposed Motion:
"I move to approve and adopt Ordinance No. 08-09 on Second Reading."
Town Manager Comments:
Attachments:
A. Ordinance No. 08-09
0
TOWN OF AVON, COLORADO
ORDINANCE NO. 08-09
SERIES OF 2008
SECOND READING OF ORDINANCE NO. 08-09, SERIES OF 2008, AN
ORDINANCE AMENDING CHAPTER 15.12, ELECTRICAL CODE, TITLE 15,
BUILDING AND CONSTRUCTION, AVON MUNICIPAL CODE (AMC), IN
ORDER TO ADOPT BY REFERENCE THE 2008 EDITION OF THE NATIONAL
ELECTRICAL CODE; AND SETTING FORTH DETAILS IN REGARD
THERETO.
WHEREAS, The 2008 Edition of the National Electrical Code has been published; and
WHEREAS, the Town of Avon has purpose and cause to adopt by reference the 2008
Edition of the National Electrical Code via this Ordinance.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE
TOWN OF AVON, COUNTY OF EAGLE, STATE OF COLORADO, THAT:
Chapter 15.12 of the Avon Municipal Code is hereby amended to read as follows
(deletions shown in strikethrough, additions shown in bold):
CHAPTER 15.12 Electrical Code
15.12.010 Adoption.
Section 6.9 of the Town Charter, provides that standard codes may be adopted by
reference, with amendments. The Town of Avon hereby adopts the 2002 2008 Edition of
the National Electrical Code. The National Electrical Code is published by the National
Fire Protection Association, Batterymarch Park, Quincy, Massachusetts 02269. A copy of
the 2002 2008 Edition of the National Electrical Code is on file in the Town Clerk's
office and is available for inspection during regular office hours. (Ord. 04-14 §3)
15.12.020 Administration — fees.
Electrical permit applications and inspections will be administered by and through the
Colorado State Electrical Board Department of Regulatory Agencies. Electrical permit
and inspection fees shall be paid to the Colorado State Electrical Board Department of
Regulatory Agencies. (For permit application and inspections; contact the Colorado State
Electrical Board at 1580 Logan St., Ste. 550, Denver, Colorado 80203-1941 (Telephone
303-894-2300). (Ord. 04-14 §3)
15.12.060 Violation.
The following clause concerning violations is set forth in full and adopted with reference
to the 2002 2008 Edition of the National Electrical Code named in the title of this
Chapter.
"It is unlawful for any person, firm or corporation to erect, construct, alter, move,
demolish, repair, use and occupy any building or structure and building service
equipment, or maintain any building or structure in the Town or cause or permit
the same to be done, contrary to or in violation of any of the provisions of any of
the codes or standards named in the title of this Chapter."
(Ord. 04-14 §3)
15.12.070 Penalty.
Any person violating any of the provisions of this Chapter or of the provisions of the
National Electrical Code named in the title of this Chapter, as adopted and modified
herein, shall be deemed to have committed a civil infraction for each and every day or
portion thereof during which any infraction of any of the provisions of any of the codes
and standards named in the title of this Chapter is committed, continued or permitted and
shall be subject to the penalties contained in Chapter 1.09 of this Code. (Ord. 07-03 §15;
Ord. 04-14 §3)
Ronald C. Wolfe, Mayor
ATTEST:
Patty McKenny, Town Clerk
INTRODUCED, FINALLY APPROVED, AND PASSED ON SECOND
READING, AND ORDERED POSTED the 9th day of September, 2008.
Ronald C. Wolfe, Mayor
ATTEST:
Patty McKenny, Town Clerk
APPROVED AS TO FORM:
John W. Dunn, Town Attorney
15.12.080 Validity.
If any section, subsection, sentence, clause or phrase of the 2002 2008 Edition of the
National Electrical Code named in the title of this Chapter is for any reason held to be
invalid or unconstitutional, such decision shall not affect the validity or constitutionality
of the remaining provisions of this Chapter. The Town declares that it would have passed
the ordinance codified in this Chapter, and each section, subsection, clause or phrase
hereof, irrespective of the fact that any one (1) or more sections, subsections, sentences,
clauses and phrases be declared invalid. (Ord. 04-14 §3)
15.12.090 Repeal.
The repeal or the repeal and reenactment of any provision of this code as provided in this
Chapter shall not affect any right which has accrued, any duty imposed, any violation that
occurred prior to the effective date hereof, any prosecution commenced, nor any other
action or proceeding as commenced under or by virtue of the provisions repealed or
repealed and reenacted. (Ord. 04-14 §3)
INTRODUCED, APPROVED, PASSED ON FIRST READING AND
ORDERED POSTED the 26th day of August, 2008, and a public hearing on second reading of
this ordinance shall be held at the regular meeting of the Town Council on the 9`" day of
September, 2008, at 5:30 P.M. in the Council Chambers, Avon Municipal Building, 400
Benchmark Road, Avon, Colorado
0O
a
N
ce
W
m
2
W
H
C N
Q Q
V w
z
< O m
U.
LL
O (7 Z
Z
w r� W
O
N
W
N
Y
O
U)
J
U
O
CD
z
❑
U)
W
a
O}
J iz
W
00 W
N O m
O• F Q J
z z W O
w D Q x
> H
O rt r o Z� O .‹Z
0
< O
O u) y z Q }
Li- W w w w w z w
iz J co Wm O >
� w (� w co z 2 m w
(0 Z Z F- oLij O ZIA z O
DN. H w � O 0 a 0
a x W c U z a U)
Z C7 J W W iz W
Z 0 w D
CI F W O= Q z F'
W p U) U co O w x
Z OO U w Z
in g Z w O
J P u -
E CO m p w< _a
0 F-- Ce W Q O ct a
LL W a° u_ _I H_ Ct
Or:t Z
O (n O= O J d O Z O
Z a <Cex d ¢ ° ~ Z O Z 'IA
U_ O W OZ Q
m Q' Q F- a Q Q Z
iz
Q _i 2 m O
z co W ce `
O o�JH
cc w U) O z Ed u- a a w
w U 2 W O W= Z
a Z Z H
} re U z o¢= w> U
z w cn Q z
�Jwv)F�
co W Z Q O
= w W Q H Z
Q O w j w=
0
H I _i o
TOWN ATTORNEY:
Z I j z
0
O
U
. INQUIRY OF THE PUBLIC FOR COMMENT AND APPROVAL OF AGENDA
O O U)
c O 9 p N �- a) o
-1 O
E N L N
a) —10o co
in Q..
70 CD < a) c O
a) >, N Q-' co co U_ coo O 'U 0) co�
L �.. < V/ E
W -a 0 0 >� -0 �
O c p� c OO p W W co
U M
-O +., O_•c N N a c
a) (n� I's'
O
W
OE .N O r a i
p)L.J N
- p N.O a)J- ZU
O Z. E s E c O p a)
�"�- > E .0) Q z
LLI O L p i n
O N a) LL c
(�j O O Z D N
'E7 >,c a) v)
w(Don-0rmnL z=
F- L n E O a) V T O 4
Q U) U F L
a0 E c c°� o N o
O U �- O c O Z 1-4
LL U L 2 E Q a)
u_
c �oO�--a) O
ce 0-
y_ L O L
m. 0 0 4O E U >.. ?�
z o N U) U) O c H a)
< O�0oE4- c CO Z>
W .= c a) O O LtI
Y� f O O a) cccO)
2 >, m � `° V aa)) a)
— U co o c F- U
UOccuEin Qo0
J E u) 2c a m
U�'�EE�Lo :Y
nOQCi OO=0I-N MI Trn
U 6
N
4:00 PM -4:15 PM
4:15 PM -5:15 PM
4. ADJOURNMENT
2
a
I)
0
E
w
3
m c)
co c agi
c c = co• ,E
O 2 0 O0
c a) c d E a)
C =
.)
H C) o (cc r Q
� 3Qo00
o C)
(C H = a) N
(IF (0Ceat
E • E z. L C)
a) 0 o 2 O J
.Q 2 .a E. L
om1 a) o
c ''e E QII
o (c c 0 0 m
=Jw0v)0
bi
CI re
a)C
O E
to O
O O
O U
c O
O �
f
U
E
O N
i
cys
D C)
U U
c
T. •
vi
o c
O OO
O
Q.
O- o
a) (6
.c
E -C
U C N
C ti
C -
ES -
O)
>( C
C O)o
in J Z
Q
o
-0 O
030C
E C O
o a)
to H.
Q (0
in
C U a) �, (06 Y Q U O p
O RS as
_a)
(n —
L 47) O cam, a)QD al.
O a
• �H.50 •_,_,--
v- O C (0 a) c0)
a >aO i N O O i ) >+a)
O N °N 1Y (0 c -O N O (0
a) E
i
a) -t (0 a) O O U D C O C
.Q a) .o E C 2 _o O a) O
E 0 a) O U a — c O= c0
> O --O >O 0 C C 0 2
Z (=6 Z C C O C C Q, a) O
O ,- >, N :::2
- O -Sul
C
to (0 a) — U
O N� -020 a) U.C O c �(0 N
73 n RS FD C C i- c
112 co ii -s' as a)
-c9 -8
(0(n�•� -Ea a)�a) c(0 v_�¢"
c0 m� a
U 2:a) a) _� O— cE U . c(xi aj O
L
��coi cn a�icuE �o �>,° o Oa'S_O
O �.5 O O - Q� ()-O a)
0 �E cca ��' �.o 'c (DO O)U o 3
ca) c c2O �,-cQa)E.ccm•E(o0_c0
c D�� a) () m e s O U 11) a)-c•-
•73-coo-Qaci �C (—°nm �c o
O�—
o o jai o (0-O (0 O a)
m o m
to_ > NNM Om 0 0 v
in (n >i o O` c Q a) (>6, C
O ,��o�i 2
co
0 -iii
"5_ N O E L CU +�--' in (Ili O C C (0 O O
0 (n O 0 O O C. C a) E O 4--
I —a)Q(n H -O Ica))(a)(
N L O ii (0 U E E cos'co
E Ti O N
as b mx O D c0 'tA c z5r: 5 .05 ici)m .Q u) .c c a) O
O N
L
a) N .
O C V u) O N M
m co -O a) a, N U
E(R0 b , D
Town Manager Comments
Town of Avon
Honorable Mayor and T
Larry Brooks, To
Scott Wright, Asst. Town Manager
September 4, 2008
Correspondence from Auditors
o0 a) ,c)
• O U •
• s'
yO
O y
aU i N
•
Q)
cd
N
C7t0
O N bA
U
U at bin O
(I)
O
'73 . d CCiD
5 czt 0
U — `c to O
O a) 'd
›,5 O
O o��+
cd
c 0
A`,2.;
coo .2,
3 tea) °
.5,0oo
a
'd U U U c
a)
O O U N ell —
(1) u, � 1 i-
'O 0
bA ,C)
O g a) . O
VI] Q) C6 N ,--, ct
+, N bUA cu J O
U � • Q., U
cu
(49
cu O bUA • v) .ue ¢,
c9N cd
ct . ( a.)
N N C up
c) g rdQ) 0
.0 Q, U y ',E
OO dI) E
bOHby � .
a.
5 "5° ¢•
� O
au o f R c
Td bb "d 5 cu o = E
�•� o 3 a
The second letter is what is
A - Significant Matters Letter
B — Management Letter
Council Memo 2008-012.doc
iT3L C L cn =. CO)
a) O O -.• a) E .- C a) .• O C
>,U >' -70 O a) i�_-o c O
O a) O a) > Q- U a) 5 a) to C a
_c C Q OL a) C 'co U .- U Q
L O O Q +�' O L (a L) U (f)
-p U C4- c 25.- > O 0 Li- a) a)
C o 3 O -a o
w O o_ 3 N L c a) a
ooa)as
7O O N"O O C
Li =C O >,(a +- L
O C (a a)
c O a) N C
a) U O o c� � "O � •�
E O O C O U N C Q
a) Q (p U L 0 p O O
L U O o O -o E O�
(a -O U 'O O ca . a) N- E Q
O C -O O U, 'O C O O a) ca
(a U) C O O C (26 C a) "—
U -o i O a) 2.-P
7 N '� L U a)
(6 'C C Q - U) Q) as -0
:�Q oDo0a) �>�N
C L) O co C Q i V C N O O
o L COa) o a) - a) 0 O
CL C O Q) L , _
O O) O (6 �• O) 0 L 5> (6
O a) O =, o_ U 4O C Q) Q) - L) O a)
C O N (a C (a
co 4J "-' a) U O D O C U) p
O (A -O3 O L -O O C D C -o
I- > -O (a W.-. > 3 -O co ca
L (6 '6 O) a) O U C .� o> a N
L O C Cam• > Q) a) (ate
C O C O p O L U
C O D N C O U) L U a) 'C ,
a) '5 as 0 C ("Jj a6 (a C a) r OL ••
a) a) E c
a) as o C U 2 Q- a) > L( as a) a)
O O a)
C O a > (a•C L a)
(a (6 O O O v0) a) O v0i C 1:8
O a) M (a6 U) -o O .„ •_c .co '5 0 c (>6 .C
O O L O) N a) c a) O) O E• L U) U)
(6 V Q_O a) c L - 92 O 2) 0 Q C
U O O a) � Q O � � � _C a) (6 C � O
C > C U U 0 L L (6 r -- LL >, D a) (a
D Q C a) (a •i� c a) a9
oa_� a) o�o�a)a) ui ���na�
C C O C O) O T C .(a E
C c o L 0 O •-C _C 4- C (a U 4) U O C
O) -a _c L -O 'L (a a)L) U
O O (a C 73 5
F— l —W 5 a) 3 C 0 co .� (aO 2 O- (n
-Da)
O+
C
U a0
C
o
O
0 -o
c a)
o
C
C
O) C
O
C C
as U)
ED
C
O (6
a) a)
U) _o
o
C -p
(a a)
C -O
C
O
m
(�6 c
C
U)
a)
L (6
0
>,O
N '-
O Nco _
C
a)
-O o
a) a)
S 74 -c-
c
L
N U)
co a)
1— O
U)
a)
Q
a)
U
a)
Q
U)
a)
U)
as
a)
C
a)
O
O
D
O
O
O
ai
O)
O N
N
C
2 C
C9
G ee]R/rrd Vi
www.cliftoncpa.com
(34
0
� Q
o
June 12, 2008
Town Council
Town of Avon
Eagle County, Colorado
_C C
C
O Q) C
(B •O
O co
� O
°O a)
O _0
a) o
(B r- C
cr) 73
i o
E C
(1]
E N
",,o (v
ca
C C
U ' a
O O
C C
0) a) (1)
L -C
(15
O Q) p
o >.
..°
�--.
C U)
O L N
0 0
E C C
the internal control
C
a)
U
C
O
U
co -
O
(N
Q)
i
D
Q)
B
L' -o
Q) (v
+-• L
a) �
0
O
C
c1
Q -0
CD
-o � o
C
O (6
Q
a) Cl)
> c
O
.a
Q) c
O
U
U) 'U G) -Q '> o Q a C � E c4 Q U C
> O ' Q)
as Li=oEco EN N -c-c -c���
tea) ���o� �000co� -acs -(13
c
relevant to your
L
as_� >;a) o ®C.c o ) = u) ° ui
_ C (� C O p (B D ' i ..C N (B
o C -p = uj C Q) o L L C > H Q)
D v= a) a) Q) C• (n . O p O (u
(6 Q) C - 0 U 8 to Q) C (-)a) cn N
C-•-• N• — 'O C -Q° ° 5_ U O_C 0)
O,—a)-0to o -1:3 c
O Q) O L:26 :�'
u) N Q- Q- +N' OU ,�N, c c a) as a
Q) - CD U N d L N .6- (B
cBL co O G)°CC.�2 c(nom
a C 'C >, O +C.+ U Q) p C L = �? C C to
(6 O .� O tC O U O O O ,0 (B L
'' O r (� U O = f N
(n Ous c > 0° fn N -o •C o G) O O Q O
F., E L 0) Q) •(.) 0 (B Q) IL (a C cn
CO '8 C U E C N N C .C (B
O O Q) Q) O (B O O O- C
Q) N Q C L' V (B ii 2 a) E o N
U O > •L a5 a) + 'L C O C O
csccoE o aci • ao
p Q G) 'p Q) O) OL 'a 0 Q) ++ Q) U L
L 0 (n C L > 4- 13 a L L
,F, O) V O ._ O < O O ° Q) Q) O O () C
Q L O Ca 0)D O a 5 C 03 p p (15 O
C O J+ x 2 0 C = �--• cn U O L— O L
O _ Q) C U Q) p Q) p O
Q) (4 -o p- N C Q O °
C Q O 0
o ca
= 4_. L 4- 2
o y° o = a) c. o a) N ,_ O) -
L Q) r-, N C O c o N O V N _C -a +t--'
O o) e Q L C O C C C N '.''
O L L O vi c c c •— C N ® v
> v) o- _ L C Co (n
as
(n tQ °) c U c ° (v tq U to
L i Q) ('— L L• N O N
C O- -. (B E LE O 4- O a) LO —.- o.,-o
vi L Q p c o c c c = ''' c - a)
0 0 (n c 0 0 co o c a)
i .C O CD CU O) 0)L
Qualitative Aspects of Accounting Practices.
N -Q c Q)
a)
N
L � E '
o co.O'5
a) �-o
° U O -o
www.cliftoncpa.com
O E
Y �U
U C
(0 a)
E
(0
U (0
U)
N (0
0 •U
-C C
(0
O C
U -
> a)
O c
-o
co (1)
(0 N
L) C
(0 O)
O
O) U
C E.D.
�) C
E 0
_C2 st
O N
L > V
O (0 O
_C
(0 4. C
.111-2
(0 O
L
N-,--' U
(0
>
U)• U
C C
"L' : • (0
O C (6U_L7.0 N U Q)
U c
•_�
co O2c
U '. )
C L �'
O O cab --
U N U c
O U w- (0
U C C C
C O O) +-'
(0 7 U
..L. •O O
o) O L
O O Co
Cl.
C >
--.=
N �.
C
a) O N
OL a)
C O N a)
Q) - Q)
•
13
(0 H (0
C > (6
CI)
�.
U>
O)C Q)-
(0 a) CO C
C >
(0 a) >+ co
C (L6 O
> N U Q
a)
U o
wo-
o. c Q O
Q as
no
U CL U O t
C a)2a)
a)O Q
EED a)
a)a"-'CN
O N N (0 U
U C U _c
(0.O c)c
a) a) E
*O-
QE2
X OO Q)
C
- c
C RI _ C
C ,O U
O 0) (0 C C
N O .O)
Q U V- I-
0
C O N 4-
La•)Y D
o E a) O >
a) a) a) C
as c 0
E
O L 0 0
O (0 U y-.
4? -C Cr)
QQ)) co C O) C
v.. 4, C . 5 y-.
co as
E E p.0•
-o
U) i "a O O
W a) a) co "- co
�O)� C p C
c _.0 O
C N (n a)
E a)
OOO-O0)OD
U O C U 0 "_'
Q < (6 (0 s w
O
a)
(0
U)
a)
C
(0
a)
C
E
O
4-
C
a)
N
C
U
U
a)
U
O
Q
a)
O
-o
O
Q
U
U
a)
U
C
a)
a)
O7
(6
C
(6 UOj
E C
a)
Q
O) Q)
C
OO
(6
O N
m Q
E- "O
45
-o
O
a)
0
U)
a)
a)
-o
>
O
O
L
a)
a)
C
L
O)
U)
a)
C
O
Q
O
U
C
a)
a)
U
O
L
a)
o
C
Q
X N
a) U
U
C (6
O Q)
(0 _c
O
Q U
N O
O •≥
U
O
U
a)
ccs
Q)
0)
RS
U
O
LU
O
a)
U
C
(0
U
C
O)
U)
5
L
4-
O
a)
U)
(0
O
a)
a)
U)
C
a)
U
(0
U
(0
Q
a)
(0
U
a)
U
O
U
U)
C
a)
a)
(0
(0
U
C
(0
C
C
c
Q)
0
U
a)
U
O
U
U)
C
a)
a)
0
U
U
C
(0
C
a)
U)
C
a)
U
>
(0
O
U
t
(0
Q
O
C
N
a)
a)
a`)
H
U
0
U
C
a)
a)
(0
U)
0
U
C
(0
C
4-
a) —O - C - - '
O O C OE O O
O L N O) Q)
L O C C Q)
>,(13:C E ti
C U) )
U O Q) Q)
O 'O E a) O O)
-o •5 c D O)
(0
.� N t' C O
O L y+ y'
Q) Q) L •- C C
C p L O
.5 U
(6
-U. a) C E 2
L C TO U) C O) °
C E •C N N C >.
�.
•L O O O
O O (6 O U 7
C : j E E L
co
c 5 a) O
Q) E O
a) o E a)
O) C .C
a) Q) C O _c
Q O E"L". O X O U (6
Q) to O Q) CO (0 W (0 a)
a) 0 C
0)a) •U
Q) 2 )) o co E
C O Y U (0 C
4-i Q] - µ� ,-
E O
E O N a) 0
O "O 2 C a) O) c0
Q) Q) A a)
a)co -'--'
C -� E F- O C'
a N -0 c
O Q)
C N Q) U C •C C a)
a) O) E UL. o C o (0 N u)
C C .r+ (6 f E
O
O (0 ++ O N- O D
N N -c i co
c ) O U
LLJ -c E 73 O .13 oQ N
d
:r+ Q) -§ , a) --. C O
U a) V C O U
2 O "-' O O C
5 .- V Q O)
V Q) i Lig no)-- a)
V C Q) u
O a)(/)
O .c O (0 (0 D O E -c
a)
O
(0
U
(0
C
a)
as
U
C
a)
a)
+05
(0
•U
C
(0
C
4-
representations
C
O
- O 0E E
O) -
(0 lS 0
C
(0 L
E m
E.92
U
C
L (0
a) c
0 o C 4--
O co
a) a)
N U C
a) Cr) N O
O (I5 O -t
CT U O
N 0 Q
O O 2
a) C a s--
> Q O
_ N O) O
O 'E > D co
W (IS C
a)
L N °
a O (0
E (0 C E-
(0
_c E c c
Q) E (0
csj '. O C
c
O E D >
L
,� U C O
N +'�+ H
0 °) a)
C�.
O N C
0 4-' O
C O
• N E U Cas
" 0 O 4U 0 --
Cl), 6..'E
i (0 C) U O7
Q C co C 'U
Ct E c
,am _O
Please contact Bill Petri if you have any questions regarding the matters included in this letter.
N
OCO
i
H:1
970-949-9139 Fax
0
O
O
a
0
U
970-845-7708 77Y
June 12, 2008
to r.
'3 co
o
1° o
a.0
J � �
• C
0• 5
o5 8
w
im E
Uao0
mm—N.000C0)>%"00C v -*+am
t.. se . ..c co m O C O m t+ '� t0 c fJ
Li L '-E t os Y.. E m e c
elm- O.`"Ca g'� 0, c ao m m m
mmm° °'3 comcEc E �
ESQ C 5 C az a m fl.m a OL L
c y c, o
0"'4 L ak.00 fix) 3� `�•v"' to L..(00)
i E v m �� m o 0.0cm ct co €� m 3•� , E o
races mrn0 Emc mg•
cmr6m. en c 3 3 t� o= c E €jZ
V Lam"' m c;4"ro-5c o'; m� .2 O 8m
• os .c ' t_.O m a c
�,a0°)�"'co*co'- a) as ihfl1h.I!
caCEEC
- ,0 '
coos �i1;1t.c c 0.C•-
a m.c•- C
oc0mmClic ' o.o 11,4( o ° m
ci �►- c
o.c c--.oa8me5mo
LN tOo 0 ADU m° .oCQ L .a .N c c
:Lr.��C CQ.O•. O(0(0u00 0 V to 0 0
m S0
.2•C m tCov- to E ro O p�0..: m 8L 0
oEcO C N C O L
Eit O O• N_�m m Ca m c of °
8O 3- E--o•c4,o c.C o C c w.c at
°.23.22v2•'-' °mcnc° -0 °DE
a`D e� cOo m ��D c a� cn 3 c E '6•m0'°
=o c E ° •1P �.0 o 3 c"o c cog
gO O O 0
• a�rnpcsmosoo-cao a°0E
• .2 O Oc.ga .c -c s'°'c C O os co +- L
o ova., 3.6uDL ® •Em oso
•° c rn6 E cal a= 3 c o' m 0 4-1 °� c€ 0 Q
> O c e m 0S o m m3 i C c0'n,
e>r— 0toaci=CD..c io �$�mm
fl.,� cam, �om3 LmcEE
..
0oaoasixmc3t-EoaEc50 co m
m w m o m `C coo c m m E O m>,
I- O 8.5'8 & as c° 0..C.«.. 4:. c O teto .'_...o
O .2
o 8
c t o
N m
0
- c.�
m
C •�
°
o m>
m
o me
co o c
m co '$ .12
.• 2 o
a 13 c t m
co
O
-O co cn5
co
Om •
oCD
5 0
CI- 0
a
en a
•pa c 0.
c rn
CO
• v
.cE m8
..O a) .c
- .c Es3 ,-- 3
lc t
o m
o m
• m
L
We have made available to you all:
N
Financial records and related data.
L
O
7
o)
C
c
2
I
E
E
8
Q c
v- of
m m
U
'E c
U
J
J
5 ft
es
C '-'
nos
o m
g C
Statutory, regulatory or contractual provisions or requirements.
1
m v, co
C Cm
o E r3
8 -cc
V C m
V
,
m C
To m VI
r0 m 40)
E caa
co X
> O a
co t0 0)
2 m o
a
8
m
To o To
' C
0
cId
0= c
C
.! • E
0p.� tq m
Ft E CZ
Em Em -a
am 3a c
me �m Occ
TO N C O Lm
•c 'C c 45,
ii=3°
m
C
co N .C a. m
E�o
m c v
.Co E
With respect to the financial statements we acknowledge the following:
The financial statements properly classify all funds and activities.
C.- JC -0 al cc 0
`^- c m /0 10 co = m .m. m r 4E' ...
'� m .� c m 3 _ d 3 8i c
z m m t° Q Q co ga .5 fl. .E
O_ C CE i2 > Q. E 8
C t0 m •� aJ m t O ni ` .c
E 'o 0 co ol 4.. ;� t0 N 0 0 ca m
O
m A tC .,, 'g '. m O O e' Z
u) V O C /0 w t y.. • m Q +� to 0 co C.
m fp C m O N E O d. .c m 'p m 02
.
co co to � mo .m..2c m 3E
C7 'o O in N C ". co p E. N .0 m C
C m a CO m c ISaaG. e" m of c m a 0
mm �� -0 11
mEc ca.-: ""m
a� co Q�> 0� c c To To • - c m
c i-oo Via -$�� cco �v co m�
> C C c c co c3 m 2 co w. .c
.≥moo �, F2E p ��ct�a �€ Vim_
l0 m la ��' S m m ry� aj C C
!C m` r.. �p .fit co > fl• j �p ti. co o + co
C •C co m c Gl t0 l0 V m �O o i Q- C ' 0 C
al di _ E. v- CO O •_ C=
0.3'ii O C 5. O O �` C .A Z'dj O m
m m co N a 05 c c c� c c ai
"- c" co ern -c 0)•c m0 vE-a ca 0'
m'coo^-c c2 0 Q. -c ca 000 m
EE., 1c `f1 "'-': ma t0 to To' -2
�g '"- m O •c
co ac s U c ��.p m'C G rm.. y
6ON ..c00 .cCO coco>C Cc of10 'O
0=0. V mu).Q tll m C=m
c:°2 >• Eca EE cc co as °m
c
,�Cm ca2''m pc mac �tTo p Em._ cc»
re) mdJO �O� mO� .m..N co m t EC
r -$.t= Zma i1 Mo.e �c"i Ot gm 10c
m 7
m8
l0 .Q ci 'o m vw o1 .c g 8
c+r) •41: 1A co I..
S C
N
vma
E8
ocoo
Xm
hE
3m
13 co
c:to
•aO-.
.C
0
To.s
10.
> II
if)
mEm
5 t4
0to
.0 O c
=C4
cw-E7
oom
g c W
(7-7a
4-
3
to
to m Inith
t0 'c to E c a r
im c E .2 c cm
i '- > = C 15
co 0. m
>. o A' . 0▪ a• i
Ea o a i c 'o>.
C'4 g m o 2a
E0 .a t .c
E c _ • t m
0m 0E
m = mo
c.cc"3 ai •a .0 3 m
coeW
,c • of c • g E E 'a
E • N C t0 = >
Zco -0 m c to "-E
t o m m 0. tll co m
- o m • c,
c 2 . cn O o_
t Lg L -0 y+ Q
o .Q co o C 3 rnt'-
.mc W C a to 8 m e
O'cE Z1 cr Ca c cWoe
• ay
O 0 'C o
of l0 0
'�a._ 0..a m �a
mEO m(0 o m oEo
m § e `C 0) 0 s $►Eo d
S mo• m- 0 >� C la •3 N 3 c 3
....cm .c vi a• o E y 3 t o' o
m24-mso 3�' o a' o EE o.�m
m ^ c m m g 02 co m m L�
0 c > w O ii »0
Em 03 .c .c_=
O E6 e2 e gS) m cd .d o mm
O
O
7
En
8
s
II
Ca
O m
m
coos
a'o
o c
co
O 2
c>o
c)
m
250
m
E C. c
• of
to
m c
a
t
c o
m „CA
S Em
0'm
0
o • C6 C
m
2
vo
o t
tot
.t c C
C. C X
0. C m
c e m
0
.• Rm m
c
0)m
m Z C
Doc°
mU3
o W c 0
O O
co• o
'0
.0
c.0c
Cm
• t0
3.0
cgs• )
'> U
>▪ c
co
to
co
m
c
a)
�o c
c• o
m
47.•
to -
• m E
to
Egt
m00
0
15
Agreements to repurchase assets previously sold.
1
There are no:
e it
al
4 •Eg.o $�i 8 m
m0S0 EZ •
�cE mm
m
v .c co 0-2
tn 0030 !. Em ▪ v
m
ac
;2m i1 sc
`a"o «m — 'v C%
€
438
O �II o)o `' L C
pt 0
m m m OQ
c ° m fl
c°plc0 m< >C O• l0
c
�o v o co
o E 3 q•c a0 c
aV°wo §c old COv
° Ts
cm E
m •o- ca
p a.c e p C. OO�,2vm i7
hUt
P
. 'OQ -0§, °iz
O rn N �- c O, `p 0 m ...
*›-E8-46 M Z�2 0 E(0
0.0"
� Cp C° a O Vp 0c C
)8.x°018 N1 =ale, NO.�
o am -ccu)
`�ea mc0 il
c° -ern 0 itc'co 0inn:
oifirt
c E�i n3"8 m 2 cw, c— 0
• oQ
15v12O:.: =8 !moo
L
GS a doil.
C
c
as
I
0v
0
• t
o
w c
o
'
l0
A=
as
m0
t8 • m
mE
m
With respect to federal award programs:
0 • cm•- coccm13 to 0 E E.8 7. �e0v
° E 0 c 0
!.2
O
mmmail
Z •
! y _� c O 8
O m O a
ti e0:9.46=0E 3o0 4-
°a• 0o
• m>r,E
O cc
° -0=.0 y
O) •5 O CO1 a1 c
c ,C7� -0p.1 a��f
o.
E md'v.d 20rn0
m
8
0 ..=mc0 l0 1�:! -
O
T
r r *V- •- te,. 'i S O
• 302c.iyc
Xi or) 0. o p) a to
c.r 0. a 0 C
ma 0.32
E it c 0
m0 m8cmwto.
�o S0v°�rn1010
C• o
o
m
m0
o as
a) �
• c
m E
I
E
0 0
8C
w `s
▪ m
c
isoui
ca
0. > I-
• P.
m n. O.2
as 0
W 4 i
m
• ecv
sz3 0—•
88E*
,cas E m
O °
Em
're E
m• 3 rn0
o 0.c
0im.>
c
c> 8.c..
E aat
✓ Z0Q0
c{EE
(0080
• E
it
largo
orn
• m o al
1441.8t
z0Ca
o c.8a
ct e act
EECO
cEa8m�
.. w > O
Sc3mo
p ql A m Cf tll 'p V N— CO L m C of C 8 co m
a2 pia Cz c 8 •C c��� � 0 off° o o c
,°� 1:1 ~ ro m � E' fig. 1° .0 � °' a � •0 °. �o o
•p c _
E.
o in
.$c .° '6so 8o cVg m� ,o $
U
Cas al >ays a ,- O O'•
L m C 'G .C p m E mm L •p E
es i
..' to 8 eL ca l0 p G. ?. m tl! C �O tl) y . dl O
° Co oI
�O"' o. m'm fl. o c c
«'6 E m•v Ei3 a) ig $' N ax8. o -c.o g N m °�m �° m m 8a cai fl• a,1 m m �" '$$ g as c Z
�Ea a)>.o tm.� �� em-c..)is' F. 2V a.� mm o, m o
ar m— ct c.c oa- 5 c O E p -E m'� ':5 m co £ 8
` �� m L$r c m� m ?.ya 0 c rn c me E c co
.-. # p ' m m m 0 co o m � E. m a A la O O 2i TIE
.. E E ca 0. in N
co
p a- to C p tie,. C o E I m q� 0.0 io �'v C i c•— O
>, as ea cob .2a0 p See Lmm.t.� '3V t��C p ° N Cm
•E as
C Z= m m m 3 .ar 8 c2 0..w. ac c C° 8 o co ti m to a. c •
e
m to ° G m C 0! E 8 •-G — ''o2 ,42>.c.— •> as C to a .' Sc C° C t�o
ozm 8°c'E' 9 . �,o m€m '$i2 Em8 s0 t�• EZ cN
c'3mm —�— 3 rg' co moc c3iii � m r_La '+s, 8-a Em 58
2 c— is =� E m =v,., a co sate, C m> 0 rn° a E c ° — 0 0 c
° c0'C m my �v �a •o C 0 .... c `2'- 0 ° mese ° m ,. o '� c E is om � O
S .QEm c 0 p0 >a,8 ,CNta a�'o �... o,..E 8 coa
E >g' "- 18 573 ca e
C> EcoB m•oQ•- �rnca moU
ft. 1II! �c�gE �om o•° a.c-om 43 U
s me �io 813 P--0 '$Cr Q. �f€ 'vg :c
wE�-a 8� °co Lo c� aEy �) cna a�� m 0 �vn. c 0w e'er m m m m o o mom,m m > m C o .m m db
amL > c >> o >'asom LR C m � � s c� 8 m .. Cori mC a► 'v s t 'c cat C s •$4. .c rL:°t �mo cci 0 r� c°'C� ..o m °
J >coL at m m J•• *c IL
0% F - Oa a, 0...,-.
m�3 m m m m'm
c 0 0 c �5 m •c ?� �c m oQ ac o o 'S ° a
0
e
v o m d, .c ._ .1E c o a. cT
CN
c�1°
o cr
0 -, a.
oco'o y 0.076000'� o
8'z°00 O
> comiT'a t
c D0 0 n. C `
:o , ca . 2 a= = a= 00
O�'am V • sNO.E�= >• O
-t$ �a 30O8.Nc .c.-
6--:80
+z w
m O m
oc'E c—cRm c$�cc5 mmm
013
8 • m .O ,V,� C� 'a 'y, l0 •'C..
mm m 0.o.cgmrEtm C
N S-S-� •M7 •pO C LL N �0 m O C
ei
≤ 7 C t c o m ' l
m O +3
sm.E0 X o cea'g> mc2
m�mm /o • c.mc.n.mc �m
.teas O (5OEtr 24).=am
=00.c c d m.m O, g co m m
c �.: m ,� > me c OC r«.+. IS
c'cC� OtEm>3� mmo
w 'an E wi v .c c m c m' co E s E-
m,. >,m m o M_0:58 c l`a
m rn_'° �`� • ~ cz m Inc -m15
"§Elmm .t• m._muicc013.4
�°
Q�$mm ` OmzcE� mm
�i ! c •c m ,g w cast v
cc
.. m— c
O
i l_Cd m mm > .e v!> c'C"
m p la a t. d i U t C 1 m m i m 4
> �8 $,o a.cm. E c co$ m
• ii
m=tot Ee mo_oc,Cecsets 0.'�
C O tOtL3 m C m l�a"m E2 8 E is.ri
> 7 m i± mr dl O
m o
c0 vi lacE. �142ewmcco� utuii3
7 N
O m
O C N N N
v -)a
'(s;rpato)10 s;tgap i qp SO pa;scj OR swnoute anoqu aqj :a;oN
L69`801
690`06
8Z9`PI
000`Sti
(ZL£`0£)
s;asse;au u; anima
$ (690`06) $ (o00`S6)
(6906)
S S
SJessV 4aN
(000`S0
(Oo0`SO)
S ZL£`0£ S
ZL£`0£
$ ZL£`0£ S
samlll un std
:no s;uama;essim jo paps
LO/i£/ZI pNPUI ADA
now Jo wan
AIIVIAIROS d.N3Ni.LsfcaV QUSSVd
i jo I aid
WWI
s;aama;t)sscm [moy
s;u nuaW3ssttu Ira ioud 2H
s;uama;usspu Ara palm ;aN
&fatd 30 sAS uopuptino3 Aa1PA PAP 3o dnisiosuods
atp loj pua mai( us Ajt ppm paWooauun tut paooai os
mown
aid?op mmt 103 VOID .102 11, utoij aigentaaai atp p10301 oy
aogdtaasaa
•(sllpa ) io siigap ialtpa se pals!' are stiunotus anogs atu, :a;om
L69`80i $ (690`176) $`S $ ZL£`0£ $
690`176
8Z9`I I
000`S17
(ZL£`0£) $
spore ;an n! agneu
(690`176)
(000`517)
slassV;aM saMilqufl
ZL£`0£
$ ZL£`0£
WSW
:uo nuawa;risspu;o pain
LQII£/ZI PaPQa £0011.
s;eawa;tgss!w Isaoi
s;uauis;sstw rsa,C ioud laid
s;uatna;S)ss!w £a8A;aaa.ta3;aN
•aass
nls iC01d3o spng uollepuno3 hum IlsA3o dngstosuods
alp .103 pun asaX is iClisull papi0aanm us pro= Q.
$ =puss
oidio!unN ao3 xaao Jasi3 wog algsnlaoaa aqi No= os
now Jo un oy
A2fVJ WflS .I.M311 1Sf1PQV gassy.'
I3oIa8ud
;lq!gz�
uopduasaa
0
a)
t)
a)
7 N
O d
U �
O
H C
C 3 1:3
a0
O O Q 0
F-
0:1
= N
Y
oFs om
a)
i m 22 E
O
=JD (n
CC CUd
N
a)
0
0
a
d
O
O)
C
L
ca
CIS
C
N
C
0
E
0
U
W i O
E - F— Li D
0)
Lifs
C
4-
4-
a)
O
a
N
3
a)
112
C
O
W
a) o
as
CO .N
U (6
O 0
a>
CmC
E
0)
-0U
O
co:
C 'C co
CC >
>
r
0) N
C Z
E
C
D �
O
o
CU
E
Q
Ica
4 0 0 0 � E O
C C C (0(0(1) C C 9- CO
o-- O O UO(1o a) C C
D O 0 CO E C O a)
L 2fri O O AO L :1°
tE
L OpC�,_, :CD:
DCD 0tE
JN oa) O UC(� _ C
N>Q
•C Q.� L
w m N Q. 0) CC >, a) 0
O 0 D C 0) O o: U
O 2R°CC
0
Q L y > C
0 m of 0 co.L O Q
co O O O O O O O
CnC oo�Eu _ca)
oc
00 'u)N.cQ EZD a)0Co
_,_. > E -o a a) O) a) -0
O Q Q 0 .� Q L
O CO "-
2 M2W
O
0 C O •yC (6 > V N
NOO-0 a m O C U
O O (B f O C O O
O O N N N C N (a a 0 0 •O
s= O . ,.., C O Q
> N C `� 2i L a)
C O , O
C O
O W O r
U .O O C O a)
O N O O ;Po°
NOC Ca)a)QOOa) L p )
O C C N O a) CO CO Q l
(� L - O "- o a) 'O no.
a)
UDC CO a)'� Off— O
na
C 4) U O O co C La
O O C a) � �
0 O U > (0 N
c> o c U o s, a) �QL
0=c0.oC Oo
CC O _- F- L
C~ C o 01 C ao)!
C O) C) a) c u) L
oO wp Q>cmoC
Q C O 0 0 _c O ••
C rma
.� N N
Pm
C
CC
U
CC
L
O
O
c0
D
O
a)
>' 0
c 0)
0)_c
N
o0 U)
a)
>-C
O O
0
U a)
CC
0 O C
m
> O
O O
_ O
a) CO
C _c
a - Ca)
L _
O
ca
C O i
N -C_B
_c -„a)
.� .0
L >
O LO N
eL
o
O
o CC CC
Qa�
O
O
O
(f}
D
a)
C
O U
C
.-
t) 0)
C.0
-o
O
C N
C a)
c
CC
a)
O
Z
O O
8).2. O a) ctiC p 4 i
_a a O > O
U Q Q
(0,0
CO
O O O 0 -0
P OD C
(0
L O O .-
Q N QQ �..
0U 0
O
�oCCC
O CU CH
0
0
CO Co-gD
C,L� c L
O O L
- a) m l -
C >, i
L o-0 i2
4- a) co
a)
o.,1, ->>O1)
0 smoza
U T(%)
Do CO L (n
UPF-a)o
O
(0
0)a)
C .C
IL
a)
C
C
Q
L
D
a)
U
.C
0
O
CC
CO
O
O
O
S
0 m
Q� E
QCO2
moo
C O O
O Oa co 0
a) 3 (,)
�
0) O
(a 0)D
W O
N Lc CO
C H 2
a)
O U) D
U 9 N
!!!I!
a)
-�
L L
Q - a) a)
CC j > >
CO 0 0
U)
N
C
O
C
=
CC
a)
C
a)
O)
a)
(0
:>
cC
C N
O_c
D
0
a) (6
a) 2
CC
L L
cv CC
0)
>'
Town Manager Comments
O)
C
a)
LL
O
O
c O
O
-OO05
.
U' o. CC
O) QE
C d) E
O
N (A
[o
ww
C
0
0
C
0
F -
Funding Applications
Community Organizations
Bravo! Vail Valley Music Festival
BrightStart for Eagle County Kids
Court Appointed Special Advocates ("CASA")
C
N
E
co
O_
a)
0
4)
C
N
E
Q
O
N
>
a) U
C
C
0 0
U C U +�
U U O
t
'U) U)
U • N L 2 coa)
>-
a) C L L
a)
co - O • > >
U U o! oC
U a) a) a)
rn • rn ton
co co ca co
w w w w
Eagle Valley Alliance for Sustainability
Economic Council of Eagle County
Gore Range National Science School
Meet the Wilderness
Snowboard Outreach Society
The Youth Foundation
Eagle Hockey Association
Valley Exchange
Valley Foundation
Valley Partnership
Vail Valley Salvation Army
Wheels for Eagle
O ,-I N M 7r II) l.0 N CO al O
r1 N M 1 Ili lD N CO CI r1 r1 r1 r1 r1 r1 r1 rl r1 r1 N
+� +� +� +) +) +) w +w w +) +) +) +) +) +� a-) +' 4) +�
13 n n n LE n n n n n n n n n n: fi_ n n
x x x x x x x x x x x x x x x x x x x x
W W W W W LU W W W W LU W LU w W W W W LU W
Exhibit A
Summary of Requests and Rating Grid
Contact Name
John Giovando
Executive Director
2. Jenny Wahrer
Manager Early
Childhood Services
Kathy Reed
Executive Director
Beth Reilly
MPH, Manager
5. Leona Perkins
Housing Specialist
David Fulton
Executive Director
Christina Gair
Executive Director
Matt Scherr
President
Business Name
Bravo! Vail Valley Music
Festival
Brightstart for Eagle County
Kids
Court Appointed Special
Advocates of the Continental
Divide (CASA)
Eagle Care Medical Clinic
Eagle County Housing and
Development Department
Eagle River Watershed
Council, Inc.
Eagle River Youth Coalition
Eagle Valley Alliance for
Sustainability
Town of Avon
Funding Requests
Community Outreach Programs for Music Matters including programs
such as Live @ the Library, Rural Residency, Very Young Composers,
Young Artist Performance, Instrument Petting Zoo
A comprehensive system of Early Childhood Services in Eagle
County for children under the age of nine & their families
The mission is to provide court appointed, trained, and
supervised volunteers to advocate in court for the best interest of
children who are victims of abuse and neglect in the Fifth Judicial
District of Colorado and to find them a safe & permanent home
as soon as •ossible.
The mission is to provide high quality, affordable health care to
families who live in Eagle County, who are uninsured or
underinsured, or who lack financial resources to obtain medical
care.
Eagle County Loan Fund Down Payment Assistance Program's
mission and purpose is to increase homeownership opportunities
for low and moderate income families who live & work in Eagle
Count
Mission is to advocate for the health & conservation of the Upper
Colorado Eagle River Water basins through education, research
and projects.
General Operating Support $25,000
Waterwise Wednesday Education Program, Community Pride
Highway Clean up, Eagle River Clean Up $2,000
Mission is to assess and meet the changing needs of Eagle River
youth through the youth -serving organizations, with a
membership of 24 agencies.
Implement the Safe School Ambassador Program at Avon
Elementary to reduce issues of bullying on school property
Mission is to promote sustainable practices in recycling, energy
& renewable power, green building and advocates for market -
based sustainability solutions.
Upgrade the Avon Community Recycling Center on Beaver
Creek Blvd.
2009
Requested
Funds
12,500
5,000
20,000
27,000
7,600
2008 2008
Awarded Requested
Funds Funds
10,000
3,000
15,000
12,500
15,000
25,000
Council Member Name:
Provide for Amount of Funds you'd would like to award
Page 1
9/4/2008
Exhibit A
Summary of Requests and Rating Grid
Town of Avon
Funding Requests
9.
Contact Name
Don Cohen
Executive Director
Business Name
Economic Council of Eagle
County
Program
the Program is 'The Valley Home Store", a public -private
partnership managed by the Economic Council, with a mission to
provide an easy one -stop shopping environment for homebuyers
& renters to quickly understand different housing options &
financing. And to provide governments & private sector
businesses with full spectrum of housing management services.
2009
Requested
Funds
16,500
2008
Awarded
Funds
2008
Requested
Funds
10.
Natalia Hanks
Dir. of Development
Gore Range Natural Science
School
The school's mission is to awaken a sense of wonder & inspire
environmental stewardship through natural science learning
experiences.
"Avon in School" Program, in its fourth year, provides every
student at Avon Elementary hands-on natural science learning
while facilitating English language acquisition.
10,000 10,000
10,000
11.
Mike Beltracchi
Acting Executive
Director
Meet the Wilderness
Mission is to teach life skills, teamwork and leadership by
providing adventure education programs to youth
Program supporting low-income, needy children from Avon
Elementary School so they may participate in a 4th grade
camping trip to Monument in May 2009 for study about geology &
biology of parks.
3,000
12,040
12.
Seth Ehrlich
Comm Dev Dir.
Snowboard Outreach Society
Mission is to build character in at -risk & underpriviledged youth to
enhance decision -making for healthy and successful life
experiences.
"Learn to Ride" Program provides for 4 days of professional ski
or snowboard instruction, etc. & "University" Program features a
multiyear curriculum with five days of focus on SOS core values;
youth are paired with mentors.
5,000
4,000
13.
Susie Davis
Executive Director
The Youth Foundation
Mission inclues "preparing children in need for success in life
through education and recreational opportunities.
"After School Literacy" Program for Avon Elementary School
students
11,000
10,000
14.
Andy Clark
Event Director
Vail Eagle Hockey Association
Provides for the Rocky Mountain Pond Hockey Championships,
an annual event that brings players & families from across Rocky
Mountain region & beyond to celebrate the sport of ice hockey;
event that raises funds for local hockey programs.
Request is for $21,200 in kind services
21,200
15.
Fraidy Aber
Director
Vail Symposium
Mission to provide educational and cultural programs for the Vail
Valley community that are thought -provoking, diverse &
affordable.
Event is the "2009 Healthy Homes Tour and Fair"
Request is for $2500 cash or $2000 in trade for bus service
2,500 500
2,500
Council Member Name:
Page 2
9/4/2008
Exhibit A
Summary of Requests and Rating Grid
Town of Avon
Funding Requests
Contact Name
Business Name
Vail Valley Exchange
Program
2009
Requested
Funds
2008
Awarded
Funds
2008
Requested
Funds
16. Chip Domke
Mission to facilitate the exchange of ideas, people and programs
with our sister city organizations across the globe.
The exchange program is for students to travel to Australia.
1,000
17, Mike Imhof
Vice President
Vail Valley Foundation
Birds of Prey World Cup Week - $56,000 plus $12,000 in -kind
support for bus services
Vilar Center for the Arts - $12,000
68,000
18. Michael Kurz
President & CEO
Vail Valley Partnership
WP is resource & advocate for business & tourism in the Vail Valley.
Request funding for two programs as follows:
Mountain Travel Research Project (MTRiPS) $8000; provides for history
of occupancy & daily rate report from local lodging properties
Destination Earth The Green Hospitality Program $5000; program to
acknowledge & reward environmentally conscious facilities in the Vail
Valley business/hospitality community
13,000
50,000
82,000
14,000
57,870
19. Tsu Wolin -Brown
Community Caseworker
Vail Valley Salvation Army
Mission to provide emergency services, specifically the program
that distributes food baskets during the holidays
2,500
5,000
20. Joe Schmitt
Contact
Wheels for Eagle
Provides transportation services to non profit organizations in
Eagle County - use of 15 passenger van & driver
7,500
12,000
TOTAL FUNDING REQUESTS
$ 243,800 $110,500
$ 262,910
$
Council Member Name:
$
$
$
$
Page 3
9/4/2008
Fax 970-949-9139
APPLICATION GUIDELINES FOR COMMUNITY ORGANIZATIONS
0
a
0
0
REQUEST FOR 2009 FUNDING
w
O O
~ O
I-- ix
0 a.
w
D
O O
w z
IX O
O
z_ <
S
O O
J
W
CO
Z O
Z
LL
. O
Qo
Z
O
LL Z
z
W LL
fx
I- O
W
0O
0 <
L_
W
Z
J
THE DEADLINE FOR RECEIPT OF THIS APPLICATION IS FRIDAY, AUGUST 29, 2008 BY 5 PM.
APPLICATION GUIDELINES
1. Contact Information: Name of organization & mailing address, Contact person, telephone
number, email address
Description & Purpose of the organization.
Description of the event or program and explanation of funding needs.
Amount of funds requested from the Town of Avon.
Amount of funds requested and/or provided from other agencies, organizations, companies
(i.e. other funding committed).
Anticipated budget for the organization or event.
How the event or organization benefits the Avon community, please provide details.
If applicable, what marketing efforts will be made for this event or program and how will it
N M d ( M N- M
benefit the Town.
9. The Town may request a progress report on the event or organization prior to its
implementation and final report once the event is completed.
10. Include a description of any "in -kind" contributions and related cost that the Town of Avon
and/or services.
a)
U
C
z
Q
a)
O
0)
y-+
U
a)
U
(0
Q
LC)
E
0
z
C
D
C
fl
a)
7
0
a)
Q
cu
U)
O
U
a)
Q
(0
Q
Number each item on those sheets to correspond to the application guidelines above.
Return the application to: Patty McKenny, Director Administrative Services, Town of Avon
P.O. Box 975, Avon, CO 81620
Incomplete Or Late Applications Will Not Be Considered.
If you are a tax-exempt organization, please include a copy of the determination letter from
M
the Internal Revenue Service recognizing your tax-exempt status under IRS 501(c)(3).
Town of Avon
U
w
2008 Funding Awards
a) w
12
ca
3 "
a)
2
a
Business Name
Bravo! Vail Valley Music Festival
o O
O 0
O O
M a0
Brightstart for Eagle County Kids
E
u
o
d 3 W
U
C
c
C -
Q O
(J) 0
Q °a
O >
c
mo
ai3
a E
c o .o
"a a) c
Co
C o .C
O
> a) a)
j o o
0 Q
a) CD (6
w 3 O
Eagle County Housing Department
o CD
o CD
o O
O
U
a)
a)
w
o_
a)
a)
O
0
a)
a)
U U
O
C O
a) a)
3 2
o a)
c
eL O E
O
Eagle County Crimestoppers
C a)
m
0 (6
� w
"a Q
w
>' C
m
-o a)
u)
oU
a) 0)
t
to 'L
d
'C
o 3
Q E
O
U
rn
c
(6
Q O
Oa
Eagle River Watershed Council, Inc.
Q
D
C
a3
a)
U
o
rn
E
a) 2
rn-c
o o_
CL
o 8
o
fn a)
L Q
o w
aa)) •- 0
E ut) o
a)•N .
W N
C Q
Ex
N
a)3 c
O a3 E
d (6 Cp
c �
o a)
O E o
j o .o
c c N
C a) (p
O s•-
>
L C
Gore Range Natural Science School
O o 0 0
CD 0 0 0
LO 0 0 0
-a O N
U)
"Healthy Homes Tour & Expo in August 2008
Vail Symposium
Vail Valley Partnership
Y
L.O
E
O)
O
d
M
�Q
a) a) O)a) O
Q 0
U
a
a)
O
o
ate'
O a)
yU
12
m5
Vail Valley Foundation
Summer Air Program
0
0
0
ri
N
Total Funds Awarded