TC Council Packet 06-10-2008TOWN OF AVON, COLORADO
REGULAR COUNCIL MEETING FOR TUESDAY, JUNE 10, 2008
MEETING BEGINS AT 5:30 PM
AVON MUNICIPAL BUILDING, 400 BENCHMARK ROAD
PRESIDING OFFICIALS
MAYOR RON WOLFE
MAYOR PRO TEM BRIAN SIPES
COUNCILORS RICHARD CARROLL, DAVE DANTAS, KRISTI FERRARO
AMY PHILLIPS, TAMRA NOTTINGHAM UNDERWOOD
TOWN ATTORNEY: JOHN DUNN
TOWN STAFF
TOWN MANAGER: LARRY BROOKS TOWN CLERK: PATTY MCKENNY
ALL REGULAR MEETINGS ARE OPEN TO THE PUBLIC EXCEPT EXECUTIVE SESSIONS
COMMENTS FROM THE PUBLIC ARE WELCOME DURING CITIZEN AND COMMUNITY INPUT AND PUBLIC HEARINGS
PLEASE VIEW AVON'S WEBSITE, HTTP://WWW.AVON.ORG, FOR MEETING AGENDAS AND MEETING MATERIALS
AGENDAS ARE POSTED AT AVON MUNICIPAL BUILDING AND RECREATION CENTER, ALPINE BANK, AND AVON LIBRARY
THE AVON TOWN COUNCIL MEETS ON THE SECOND AND FOURTH TUESDAYS OF EVERY MONTH
1. CALL TO ORDER AND ROLL CALL
2. APPROVAL OF AGENDA
3. DISCLOSURE OF POTENTIAL CONFLICT OF INTEREST
4. COMMUNITY INPUT
5. STAFF UPDATES
a. Certificates of Appreciation for outgoing Planning & Zoning Commission members Julia Foster
and Terry Smith (Eric Heidemann, Assistant Town Manager Community Manager)
b. Special Events Update (Danita Chirichillo, Recreation Programs Supervisor) Review of Avon's 08
summer special events
6. STONE CREEK ELEMENTARY CHARTER SCHOOL UPDATE (Kevin Kromer, President of the Board)
7. ORDINANCES
a. Public Hearing on Ordinance No. 08-06, Series of 2008, Second Reading, An Ordinance of the
Town of Avon Colorado, Amending Title 3 of the Avon Municipal Code, by Adopting Fire
Protection and Emergency Medical Services Impact Fees for Land Development Activities
Generating the need for Additional Fire Protection or Emergency Medical Services (Scott Wright,
Assistant Town Manager Finance) Legislation related to adoption of impact fees for development
activities within the Town of Avon; ERFPD requested the item be tabled at the May 13th meeting
b. Public Hearing on Ordinance No. 08-07, Series of 2008, Second Reading, An Ordinance of
the Town of Avon Colorado, Amending Section 12.030 of The Municipal Code of The Town
of Avon Relating to Hours of Sale of Beer, Wine and Spirituous Liquors in Sealed Container
(Brian Kozak, Police Chief) Legislation which aligns municipal code with Senate Bill 08-82 signed into
effect on July 1, 2008 related to the sale of alcohol on Sundays
c. Ordinance No. 08-08, Series of 2008, First, Reading, Ordinance repealing Ordinance No.
81-11, Series of 1981, and terminating the Town of Avon, Colorado Town Center Mall as a
Pedestrian Mall, designating it as a Public Street with vehicular access, and terminating
assessments against adjacent Property Owners for Operating Costs (Scott Wright, Assistant
Town Manager Finance) Legislation that takes steps to effectuate the transition of the Mall to a public
street with vehicular access
Avon Council Meeting.08.06.10
Page 3 of 4
VALLEY
TOWN OF AVON, COLORADO
REGULAR COUNCIL MEETING FOR TUESDAY, JUNE 10, 2008
MEETING BEGINS AT 5:30 PM
AVON MUNICIPAL BUILDING, 400 BENCHMARK ROAD
AV 0 ji
8. RESOLUTIONS
a. Resolution No 08-18, Series of 2008, A Resolution approving the Final Plat, A Resubdivision of
Lot 34, Block 2, Wildridge, Town of Avon, Eagle County, Colorado (2661 Beartrap Road) (Shane
Pegram, Engineer II)
b. Resolution No. 08-19, Series of 2008, A Resolution approving the Condominium Map, A
Resubdivision of Lot 12, Block 2, Benchmark At Beaver Creek — Amendment No. 4, Town Avon,
Eagle County, Colorado (540 W. Beaver Creek Blvd.) (Shane Pegram, Engineer II)
c. Resolution No. 08-20, Series of 2008, Resolution of the Town of Avon, Colorado, approving an
Intergovernmental Agreement between the Town of Avon, Colorado and the Eagle River Fire
Protection District, concerning the collection, payment and use of emergency service impact
fees (Scott Wright, Assistant Town Manager Finance)
9. APPEALS FROM OR RECOMMENDATIONS OF PLANNING & ZONING COMMISSION
10. NEW BUSINESS
11. UNFINISHED / OLD BUSINESS
12. OTHER BUSINESS
13. TOWN MANAGER REPORT
14. TOWN ATTORNEY REPORT
15. MAYOR REPORT
16. FUTURE AGENDA ITEMS:
June 24, 2008: Public Hearing on Annexation Resolution for Red House, Beaver Creek and Vail Resorts, Inc.
Request for Skier Shuttle Funding, Report & Acceptance of 2007 Town of Avon Audited
Financial Statements, Review Budget Calendar and Nonprofit Application Process
July 8, 2008: Heat Recovery Project Update
17. CONSENT AGENDA
a. Minutes from May 27, 2008
b. 2008 Annual Traffic Count Contract Award — TDA Colorado, Inc. (Shane Pegram, Engineer II)
Review of proposal for contract in the amount of $6,300 for annual traffic counts
18. ADJOURNMENT
Avon Council Meeting.08.06.10
Page 4 of 4
HEART of the VALLEY
Memo
A
COLORADO
To: Honorable Mayor and Town Council
Thru: Larry Brooks, Town Manager
From: Eric Heidemann, Assistant Town Manager, Community Development
Date: June 10, 2008
Re: Planning & Zoning Commissioner Recognition
Summary:
The purpose of the Memorandum is to formally acknowledge the service provided by two
Planning and Zoning Commissioners. Staff would like to take the opportunity to honor
former Commissioners Terry Smith and Julia Foster for their dedication and hard work while
serving on the Planning and Zoning Commission. Staff will present each Commissioner
with a Certificate of Appreciation to be signed by the mayor.
Town Manager Comments:
MEMORANDUM
To:
Thru:
From:
Date:
Re:
Honorable Mayor and Town Council
Larry Brooks, Town Manager
Danita Chirichillo — Special Events Supervisor
Meryl Jacobs — Director of Recreation and Cultural Services
June 4, 2008
2008 Special Events Update
Summary:
The Recreation Department is now in "special events mode" with a large number of
events taking place in June, July and August. Following is a list of upcoming events
along with a brief description.
May 15 — July 15: Avon's Big Air Shootout
This is the first year for this unique promotion/event for Avon's Whitewater Park.
Untraditional Marketing has formulated and facilitated an on-line video competition built
to get people excited about the park while allowing them to compete for cash. Please see
the packet of marketing collateral in your notebooks.
May 12 — June 16: Alpine Quest Kayak Clinics
The Town of Avon is assisting Alpine Quest Sports with financial and marketing support
for free clinics in Avon's Whitewater Park with professional kayakers in attendance when
possible. The clinics are every Monday evening from 5:00 — 7:00 p.m.
June 6 — August 22: Something Fun Summer Day Camp
This year's camp, open to 5 — 12 year olds, will run 5 days a week from 7:30 a.m.- 5:15
p.m. Daily activities make use of our wonderful resources such as Nottingham Lake, Log
Cabin and Park. Activities will include swimming, paddle boating, tennis, group sports
and more. Various field trips will be scheduled weekly throughout the summer.
Wednesday, June 11: 911 Emergency Training Camp
This free one -day event will introduce up to seventy-five (75) youth ages 9-11 to the
Emergency Medical Service agencies in Eagle County. Activities will include an
introduction to water safety and rescue, swimming/lifesaving techniques, CPR and first
aid, traffic and fire safety and a self-defense/personal protection class. Sign Up at Avon
Rec Center. Event Time: 8:00 a.m. to 4:45 p.m.
Sunday, June 15: Father's Day Fishing Derby
Just in time for father's day, children under 15 are invited to get out and enjoy free
fishing by entering in the annual Fishing Derby at Nottingham Lake. The Town of Avon,
Eagle Ranger Districts and the Colorado Division of Wildlife sponsor the event. A
limited supply of FREE fishing poles will be available! Event Time: 10:00 a.m. to
12:00 p.m.
June 17 - 18 and June 29 — July 1: Vail Lacrosse Shootout Tournament
One of the most prestigious annual Club Lacrosse Tournaments in the world. A number
of the games are played in Avon's Harry A. Nottingham Park from June 17 to July 1; the
tournament runs through July 4. Details are on www.vaillacrosse.com. Event Times:
8:00 a.m. to 5:00 p.m.
Sunday, June 22: 5K Doggy Dash
This is a first year event organized by Vail Valley Medical Center and Pet Partners. This
is a fun walk with dogs around the lake and onto the Eagle River recreational path turning
around at Bob the Bridge and coming back into the park. Competitions such as look -a-
like contest and best trick will be incorporated into the event. Event Time: 8:30 a.m. -
10:30 a.m.
Thursday, July 3: The Westin Riverfront Resort & Spa Salute to the USA
Over 10,000 shells explode in the sky above Avon during Colorado Rockies largest
display that is choreographed to a musical score simulcast on local radio. The headlining
band is "Blackhawk"; opening band is a local group "Derringer". Both of the featured
bands fall in the country genre. KZYR will broadcast live on the soccer field with fun
music and interviews from 5:15 to 6:00 p.m. In addition, we have many different types
of food vendors as well as blinking flag pins, light up toys and glow sticks! All of the
vendors open at 5:00 p.m. The ABA/Humane Society is once again handling beer sales
for the event with Coors providing the product and sponsorship. The grand finale
fireworks display kicks -off at 9:45 over Nottingham Lake. We have a special promotion
at the Beaver Creek Rodeo for the first three rodeos to capture their audience in hopes
they will attend Salute. Event Times: 5:00 p.m. to 10:30 p.m.
Saturday, July 12: Triple Bypass Bicycle Tour
The T.B.B.T tour is a 120 -mile ride with over 10,000 feet of elevation gain. And yet,
over 3,500 riders dare it every year. The tour starts in Evergreen and climbs over Squaw
Pass to Idaho Springs and on into Georgetown. From there it climbs over Loveland Pass
to Frisco, and over Vail Pass to the finish line in Avon at Harry A. Nottingham Park
lower field. Event Time 8:00 a.m. to 8:00 p.m.
Friday, July 18 — Sunday, July 20: Thunderbird Arts Festival
This juried arts festival exhibits in outdoor settings throughout Arizona, Colorado and
California. The show features paintings in all mediums, batiks, mixed media, clay,
copper and stone sculptures, etched and stained glass, pottery & more. Wine tasting and
food have been added to the event in the last two years as well. Event Time: 10:00 a.m.
to 5:00 p.m.
Friday, July 25; August 1, 8, 15 & 22: American National Banks' Lakeside Cinema
in Avon
Grab your friends and family and come out to Harry A. Nottingham Park in Avon to
enjoy free movies, outdoors on the big screen! Lakeside Cinema starts July 25 and runs
through August 22, 2008. The feature film will start after the sun goes down (around
8:30 a.m.). Don't miss the excitement on Friday evenings at Nottingham Park. Come
early to enjoy pre -movie activities themed to the featured film. We have a special
promotion with the title sponsor where we are giving away a large screen television and
Sony Dream System. In addition, we have added "Date Night" to two of the movies
where parents can have their children taken care of in the child care room at the Rec.
Center. Seating is on the grass field so bring a lawn chair or blanket and sit back, relax
and enjoy! Event Time: 7:30 p.m. until end of movie.
Monday, July 14, 21, 28; August 4 & 11: Plum TV's Dunk -n -Dash
The Town of Avon presents the Dunk -N -Dash, a duathlon series. For 2008, the Town
will be running five (5) Dunk-N-Dashes's and has moved them to Monday's. Athletes
can register for one event or for the entire series. Swimmers in the Dunk -N -Dash can opt
to make one or two 800 -yard loops around the Lake. The 5K run starts and finishes at the
Lake's pump -house. The route runs north around Nottingham Lake, follows the path to
Avon Elementary, and turns onto the scenic river recreation path. At "Bob" the bridge,
runners turn around and return on the same path, detouring to the south side of the Lake
for the finish line. Event starts at 6:00 p.m.
Sunday, August 2: Bee Tri
This is a first year event organized by friends of Rebecca Yarberry who tragically passed
away in 2007 in a car accident. Rebecca was a triathlete hence this sprint triathlon in her
honor. The event is a sprint distance with a 750 yard swim in Nottingham Lake, 15K
bike along Highway 6 into Singletree and back to Nottingham Park for the 5K run.
Event Times: 9:00 a.m. — 12:00 p.m.
Tuesday through Thursday August 5 - 7: American Crown Circus
This Circus is great family entertainment and will be under the big top this year. The
bilingual MC's take the audience on a tour of acrobats, jugglers, aerialists, balancers and
clowns. No exotic animals. Two shows daily. First show at 5:00 p.m. Second show
at 7:00 p.m.
Saturday, August 9: Beaver Creek's Xterra Triathlon
This is a first year event hosted by Beaver Creek. The event will start at Nottingham
Park with a 3/4 mile swim followed by a 15 mile mountain bike ride up into Beaver Creek
finishing with a 5 mile run in Beaver Creek. Event Times: 9:00 a.m.
Financial Implications:
All of the above listed events have been budgeted for during the 2008 budgeting process.
Town Manager Comments:
STONE CREEK
CHARTER
GO BOLDLY
Update to the Avon Town Council
June 10, 2008
Student Enrollment for 2008/2009:
Projected students — 201
Class configuration- Kindergarten through 8th grade with two classes at 2nd grade
Average class size 20 students
Finances:
Direct support from parents: $105,000.00. Approximately 97% of families participating.
Fundraising: $95,000.00
Non parent support: $8700.00
Insurance settlement: $68,000.00
Charter school implementation grant (federal program)
Current school year: $240,000.00
Next school year: $150,000.00 — minimum amount
Vendor relations
Start of school year greater than 90 days past due:
22 vendors; total due of approximately 265,000.00
Current over 90 days past due:
8 vendors; total due of approximately 230,000.00
End of year payment plans
Future School location:
Meetings or discussion have been had with:
Eagle County School District
Traer Creek
Trinity Baptist Church (Edwards)
Gore Range Science School/ Oscar Tang
Mailing Address
PO BOX 5670
Avon, CO 81620
(970) 748-4535
(970) 748-4175 - fax
www.stonecreekschool.org
Physical Address
0375 Yoder Avenue
Avon, CO 81620
Town of Avon
Memo
To: Honorable Mayor and Town Council
Thru: Larry Brooks, Town Manager
From: Scott Wright, Asst. Town Manager - Finance Directo
Date: June 4, 2008
Re: Eagle River Fire Protection District Impact Fees
Summary:
On Tuesday evening representatives from the Eagle River Fire Protection District will be
present for a public hearing and second reading of Ordinance No. 08-06 that proposed to
amend Title 3 of the Town's municipal code (Revenue and Finance) adopting impact fees for
fire protection and emergency medical services generated by development activities within the
Town of Avon.
Background:
A presentation of the District's impact fee study was given to the Council at the April 22
Town Council meeting. Town Council approved Ordinance No. 08-06 at first reading with
direction to staff to revise the language of the ordinance regarding waivers (Chapter 3.40.090)
and to carefully review the proposed IGA with the District in order to be clear and consistent
with current Town policies and practices and to reflect that the actual collection of impact fees
occur at the time of building permit issuance. Staff and counsel have worked with the District
in revising the attached IGA language to our satisfaction.
Subsequent to the Town Council meeting on April 22, correspondence was received by the
Town from Munsey Ayers, legal counsel for the developer of the Village at Avon, questioning
the applicability of the ordinance to the Village. The issue raised by Mr. Ayers was further
reviewed by staff and legal counsel, both for the Town and the District, and it is staff's
recommendation that the public hearing and second reading take place as scheduled.
Discussion:
Originally titled as an addition of a new Chapter 17 to the Town's zoning code and now
proposed as an amendment to Chapter 3, the ordinance provides for the adoption of Chapter
Page 1
3.40 entitled "Impact Fees." The ordinance is written in a manner that supports the language
from C.R.S. 29-20-104.5 authorizing municipalities to impose an impact fee as a condition of
issuance of a development permit to offset the costs of providing capital facilities directly
related to a service that the municipality is authorized to provide.
It is anticipated that an Intergovernmental Agreement with the District (attached) that sets
forth the procedures for collecting and remitting the impact fees would be approved after the
adoption of the ordinance at second reading.
Financial Implications:
The ordinance provides that the Town is authorized to charge a 6% fee to the District to cover
administrative costs.
Recommendation:
Staff recommends approval at second reading of Ordinance No. 08-06.
Town Manager Comments:
Attachments:
A - Ordinance No. 08-06
B - Proposed IGA with Town of Avon
C — Related Packet from April 22 Town Council Meeting
D — Related Packet from May 13 Town Council Meeting
• Page 2
TOWN OF AVON, COLORADO
ORDINANCE NO. 08-06
AN ORDINANCE OF THE TOWN OF AVON,
COLORADO, AMENDING TITLE 3 OF THE AVON
MUNICIPAL CODE, BY ADOPTING FIRE
PROTECTION AND EMERGENCY MEDICAL
SERVICES IMPACT FEES FOR LAND
DEVELOPMENT ACTIVITIES GENERATING THE
NEED FOR ADDITIONAL FIRE PROTECTION OR
EMERGENCY MEDICAL SERVICES.
WHEREAS, the Town of Avon, Colorado, ("Town") is a home rule municipality
duly organized and existing under Article XX of the Colorado Constitution and the Town
of Avon Home Rule Charter of 1978 ("Charter"); and
WHEREAS, the Town, by virtue of its Home Rule status, may adopt such
ordinances relative to local municipal matters as are necessary to effectuate the purposes
and intent of the powers granted to municipalities; and
WHEREAS, pursuant to C.R.S. § 31-15-601(1)(1), the Town Council has the
power to erect engine houses and provide fire engines and the necessary fire apparatus for
the extinguishing of fires and to provide for the use and management of the same by
volunteer fire companies or otherwise; and
WHEREAS, the Eagle River Fire Protection District ("Eagle River Fire" or
"District") is a Colorado special district existing and operating under Title 32, Article 1,
C.R.S., which includes the Town within its jurisdictional boundaries for the provision of
fire protection and emergency medical services; and
WHEREAS, the Town Council has determined that the District's capital
infrastructure is designed to be mutually reinforcing for safety in that fire stations and
firefighting equipment provide back-up coverage throughout the District's service area
regardless of the physical location of a call for service within that area; and
WHEREAS, the Town is experiencing high rates of population growth, increased
population density and increased demand for fire protection and emergency medical
services as a result of land development within the Town; and
WHEREAS, to the extent that new development places demands upon the capital
facilities and infrastructure for fire protection and emergency medical services, those
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demands should be satisfied by the shifting the responsibility for financing such capital
facilities and infrastructure from the public to the development creating the demands; and
WHEREAS, the demand for fire protection and emergency medical services and
facilities is immediate upon development of residential and commercial units even
though the District's funding from tax revenues often accrues after the demand for such
services exists; and
WHEREAS, the Town Council finds and determines that one of the primary roles
of building, subdivision and development review is to ensure availability of essential fire
protection and emergency medical services and facilities, and that in order to promote
and protect the convenience, order, prosperity and welfare of present and future
inhabitants of the Town, a rational system is necessary to identify growth -related costs
incurred by Eagle River Fire in providing new and expanded fire protection and
emergency medical services made necessary by expanded population and economic
activity levels generated by new development, and a fee structure therefor directly related
to such costs and method for collection of such fees, should be adopted; and
WHEREAS, the Town Council believes that fire protection and emergency
medical services impact fees should reflect actual growth related capital costs; and
WHEREAS, new development should not be charged for upgrading existing fire
protection services and existing emergency medical services to serve primarily existing
development, and funds collected from new development for fire protection services and
emergency medical services should be primarily used to benefit such new development;
and
WHEREAS, the adoption of a requirement that developers of new residential,
commercial and industrial subdivisions as well as new commercial, industrial and multi-
family developments pay fire protection impact fees and emergency medical service
impact fees as established herein will ensure that development bears a roughly
proportional share of the cost of providing new and enhanced fire protection services and
emergency medical services necessary to accommodate such new development; and
WHEREAS, pursuant to Section 31-23-207, C.R.S., the purpose of a master plan,
and any regulations adopted thereunder, is to guide and accomplish a coordinated,
adjusted, and harmonious development of the municipality and its environs which will, in
accordance with present and future needs, promote health, safety, morals, order,
convenience, prosperity and general welfare, as well as efficiency and economy in the
process of development, including among other things the promotion of helpful and
convenient distribution of population, wise and efficient expenditure of public funds, and
the adequate provision of public facilities; and
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WHEREAS, pursuant to Section 31-23-303, C.R.S., a municipality may enact
regulations made in accordance with a comprehensive plan designed to promote the
health and general welfare, to avoid undue concentration of population, and facilitate the
adequate provision of transportation, schools, and other public facilities; and
WHEREAS, the Local Government Land Use Control Enabling Act (the "Act"),
Sections 29-20-101, et seq., C.R.S., Article 23 of Title 31, and other applicable law grant
broad authority to the Town to plan for and regulate the development of land on the basis
of the impacts thereof on the community and surrounding areas; and
WHEREAS, Section 29-20-104.5 authorizes counties and municipalities to impose
an impact fee as a condition of issuance of a development permit to offset the costs of
providing any capital facility directly related to any service the county or municipality is
authorized to provide, that has a useful life of at least five years, and is required by
charter or general policy of the county or municipality; and
WHEREAS, Sections 29-1-801, et seq., C.R.S., concerning land development
charges, recognize that local governments may collect charges imposed on land
development as a condition of the approval of development, if such charges relate to an
expenditure for an improvement, facility, or piece of equipment necessitated by land
development that is directly related to a local governmental service; and
WHEREAS, the Local Government Land Use Control Enabling Act of 1974
authorizes and encourages local governments to cooperate or contract with other units of
government for the purpose of regulating the development of land and the impacts
thereof; and
WHEREAS, the Town Council finds and determines that as part of the process for
preliminary or final approval of an application for rezoning, planned unit development,
conditional or special use permit, subdivision, development or site plan, or similar
application for new construction, it is necessary and proper to examine whether adequate
fire protection facilities and equipment and adequate emergency medical services
facilities and equipment will be available to residents of the Town, if such application is
approved; and
WHEREAS, Eagle River Fire has ordered BBC Research & Consulting and Stan
Bernstein and Associates, Inc. to conduct and BBC has completed a Impact Fee Study
("BBC/Bernstein Impact Fee Study") analyzing the extent of the impact of development
on fire protection services and emergency medical services throughout the Eagle River
Fire Protection District, including the Town of Avon, and the fees necessary to mitigate
the impact thereof; and
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WHEREAS, prior to final adoption, a public hearing was held before the Town
Council of the Town of Avon to consider the adoption of the provisions set forth herein,
following public notice as required by law; and
WHEREAS, based upon the testimony at the public hearing, in the reasonable
judgment of the Town Council, it finds that (1) new development upon which the impact
fees for fire protection and emergency medical services are imposed creates a need for
the capital facilities being funded by such fees; (2) new development will benefit from
the construction of the facilities and improvements to be funded by these impact fees; and
(3) the costs of the facilities and improvements funded by these impact fees are directly
related to that required by new development; and
WHEREAS, the Town Council has determined that the imposition and application
of an impact fee for fire protection and emergency medical services will not directly or
indirectly have the effect of materially and adversely altering, impairing, preventing or
diminishing, imposing a moratorium on development, or delay or otherwise adversely
affect any of the rights of any property owner within the Town.
WHEREAS, The Town Council finds that taking legislative action regarding fire
protection and emergency medical services impact fees as set forth in this Ordinance is
necessary to protect the health, safety and welfare of the present and future inhabitants of
the Town and is consistent with the Town's goals, policies and plans, including the
Town's Comprehensive Plan.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE
TOWN OF AVON, COLORADO, as follows:
Section 1. Adoption and addition of Chapter 3.40 to the Municipal Code of
the Town of Avon, Colorado. Title 3 of the Avon Municipal Code is amended by the
addition thereto of a new Chapter 3.40, which is to read in full as follows:
Chapter 3.40
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Impact Fees
3.40.010.
3.40.020.
3.40.030.
3.40.040.
3.40.050.
3.40.060.
3.40.070.
3.40.080.
3.40.090.
3.40.100.
3.40.110.
Purpose
Use of Fees
Payment of Fees
Timing of Payment
Alternative Fee Calculation
Credit for Improvements
Refund of Paid Fees
Lien for Unpaid Fees
Waiver
Impact Fee Schedule
Annual Adjustment
3.40.010. Purpose
A. The Town requires that areas chosen for development or re -development
shall be capable of being provided within a reasonable period of time with an
adequate level of fire protection and emergency medical services, including fire
protection facilities and emergency medical services facilities.
B. This Section is intended to:
(1) Provide a rational system for identifying and mitigating costs
associated with growth and development and the expansion of fire
protection and emergency medical services and facilities made necessary by
land development activities, a growing population and economic activity.
levels.
(2) Regulate the use and development of land to ensure that new
development pays no more nor less than its fair share of the cost of capital
expenditures necessary to provide adequate fire protection and emergency
medical services to developments within the Town.
(3) Assure that the system of impact fees implemented in this Chapter is
linked to a capital facilities program designed to provide the facilities and
equipment for which the impact fees are imposed.
(4) Ensure that the impact fees established by this Chapter are not used
to offset existing deficiencies in capital facilities necessary to serve pre-
existing development.
(5) Ensure that new development that adequately mitigates or reduces
the impact it creates on fire protection and emergency medical services
through site -specific dedications or improvements receives offsetting credit
against its impact fee obligation.
3.40.020. Use of Fees.
A. All impact fees collected pursuant to this Chapter shall, after retention of a
reasonable administrative fee not to exceed six percent (6%) by the Town, within
sixty (60) days following payment to the Town, be transferred to the Eagle River
Fire Protection District (the "District").
B. After payment to the District, all fees collected pursuant to this Chapter
shall be accounted for in the manner required by 29-1-801, et seq., C.R.S., and
other applicable law. Fees shall be deposited in an interest -bearing account which
clearly identifies the lot, development activity and development approval for
which the impact fee was collected and the associated category, account or fund of
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capital facility, by either aggregate or individual land development. Each such
category, account, or fund shall be accounted for separately. Any interest or any
income earned on moneys deposited in said interest -bearing account shall be
credited to the account.
C. Revenues from impact fees shall be used exclusively for capital facilities,
as defined by Section 29-20-104.5, C.R.S., for fire protection and emergency
medical services. The costs of such capital facilities shall include any financing
costs associated with such improvements.
D. No fees shall be used for periodic or routine maintenance, personnel costs
or operational expenses.
E. In the event that bonds or similar financing instruments are used for the
advance provision of any capital facilities for which impact fees are required,
impact fee revenues may be used to pay debt service on such bonds or similar
financing instruments.
F. The Town may enter into an intergovernmental agreement with the District
to jointly fund expenditures and provide capital facilities needed to serve the
development for which the impact fees were imposed. To the extent such
intergovernmental agreement utilizes revenues from the impact fees imposed by
this Chapter, it shall include such terms requiring compliance with this Chapter
and Colorado law regarding impact fees, including Part 8, Article 1, Title 29 and
Sections 29-20-103 and 29-20-104.5, C.R.S., and auditing of accounts and
compliance as deemed appropriate by the Town Council.
G. In the event this Ordinance is repealed or any such intergovernmental
agreement is terminated, such capital facilities during their useful life shall
continue to be utilized to provide services to the development for which the impact
fees were imposed.
3.40.030. Payment of Fees.
A. As used in this Chapter, the term "development approval" shall constitute a
"development permit" as that term is defined and used in Sections 29-20-103 and
29-20-104.5, C.R.S.
B. A developer requesting a development approval shall be subject to payment
of the impact fees established by this Chapter as a condition of development
approval. The obligation to pay such impact fees shall run with the land. The
impact fee imposed shall be paid at the time of issuance of each Building Permit.
C. Where previous development activity has occurred prior to the imposition
of the impact fees established by this Chapter, or for which impact fees were
{00086404.DOC / 2}
previously paid, impact fees for subsequent development activity on the same lot
shall be based on the net increase, if any, in the impact fee based on the demand
for capital facilities for fire protection and emergency medical services created by
the new development activity as compared to the previous development activity.
D. For applications for an amendment or change to a development approval
previously obtained, but for which the development activity was not completed,
the amount of the impact fee for the subsequent development approval shall be
based on the net increase, if any, in the demand for capital facilities for fire
protection and emergency medical services created by the new development
approval as compared to the impact fee paid for the previous development
approval.
3.40.040. Timing of Payment.
A. Where development activities may result in multiple levels of development
approvals, such as annexation, zoning, subdivision and building permit approval,
impact fees shall be imposed upon the earliest development activity to occur for
which the amount of impact fees can be reasonably calculated. The impact fee
imposed shall be paid at the time of issuance of each Building Permit.
B. If for any reason, the amount of the impact fee cannot be calculated at the
time of the initial level of development approval, the Town may defer computation
and payment of all or a part of the impact fee until a subsequent level of
development approval, or the Town may require that an estimated fee be paid. If
an estimated fee is paid, any underpayment shall be recovered at the time of the
next development approval at which the impact fee can be reasonably calculated.
In the event an over -payment is made, such over -payment shall be refunded,
without interest, within thirty (30) days following the date the impact fee can be
completely computed.
3.40.050. Alternative Fee Calculation.
In lieu of payment of impact fee amounts set forth in this Chapter, the developer
may prepare and submit to the Town Manager a site -specific fiscal impact and fee
calculation study for the development approval that is requested. The site -specific fiscal
impact and fee calculation study shall follow the prescribed methodologies and formats
established by the impact fee study submitted by the District. The fiscal impact study
submitted shall show the basis upon which the site -specific fee calculation was made.
The site -specific fiscal impact and fee calculation study shall be prepared and presented
by professionals qualified in their respective fields. The Town Manager shall consider
the documentation submitted by the developer, but is not required to accept such
documentation reasonably deemed to be inaccurate or not reliable, and may, in the
alternative, require the developer to submit additional or different documentation for
{00086404.DOC / 2)
consideration. If an acceptable site -specific fiscal impact and fee calculation study is not
presented, the developer shall pay the impact fee set forth in this Chapter. Determinations
made by the Town Manager pursuant to this paragraph may be appealed to the Town
Council by filing a written request with the Town Manager within ten (10) days of the
Town Manager's determination. Following the submittal of such request, the Town
Council shall hold a public hearing to determine the amount of the impact fee. The
decision of the Town Council shall be a final quasi-judicial decision for purposes of
Rule 106(a)(4) and (b), C.R.C.P.
3.40.060. Impact Fee Credit for Improvements.
Upon approval by the Town Council, any developer obligated to pay an impact fee
shall receive a credit against the amounts due or to become due for any site -specific
dedication or improvement provided by the developer to meet the same need for capital
facilities for fire protection and emergency medical services for which the impact fee is
imposed. No developer shall be required to provide any site specific dedication or
improvement to meet the same need for capital facilities for which an impact fee is
imposed. Such credit may also be made as a refund or refunds to the developer from
impact fees imposed and paid to the Town equal to the fair market value of the site -
specific dedication or improvement provided by the developer.
3.40.070. Refund of Paid Fees.
A. If a Building Permit expires without commencement of construction or
development, the applicant shall be entitled to a refund, without interest, of the
impact fee paid as a condition for issuance, except when the fee has been
expended or encumbered by the District in advance of and in anticipation of
development. The applicant must submit an application for such refund to the
Town Manager within thirty (30) days of the expiration of the Building Permit.
Neither the Town or the District shall have any obligation to refund any fee that
has been expended or encumbered by the District in advance of and in anticipation
of the development.
B. Any impact fee not expended or encumbered by the District by the end of
the calendar quarter immediately following ten (10) years from the date the fee
was paid shall, upon application of the then current landowner to the Town
Manager, be returned to the landowner with interest earned on the fee, within one
hundred eighty (180) days of the expiration of such ten (10) year period.
Provided, however, that the Town Council, in its discretion, for good cause shown,
may extend such period of time for an additional period as the Town Council
deems reasonable and necessary.
3.40.080. Lien for Unpaid Fees.
{00086404.DOC / 2}
All impact fees shall constitute a prior, perpetual lien upon each lot or parcel
subject to the development approval for which impact fees are imposed from the due date
thereof, until paid. If such fee is not paid when due, in addition to any other means
provided by law, the Town Clerk shall certify such delinquent fee to the Treasurer of
Eagle County, and the fee shall be collected in the same manner as though it were part of
the taxes. The Town may withhold or revoke any development approval, including
certificates of occupancy, for which payment of impact fees is delinquent.
3.40.090. Waiver.
The Town Council may, by resolution, grant a waiver of the applicable impact
fees for fire protection and emergency medical services on a development or portion of a
development for the purpose of constructing or providing low or moderately priced
housing units for sale or lease to low or moderate income persons; provided that the
parties to the development shall agree to appropriately restrict the future use of the
applicable units by recorded agreement, deed restriction, covenants, declarations, or
similar instruments as may be required by the Town Manager.
3.40.100. Impact Fee Schedule.
The following impact fees for fire protection and emergency medical services are
established and imposed. The impact fee amounts and rates are deemed to fairly,
equitably and proportionately mitigate the impacts on capital facilities for fire protection
and emergency medical services created by development within the Town. Any impact
fee for fire protection and emergency medical services hereby imposed shall be imposed
and applied on a uniform and non-discriminatory basis throughout the Town to any lot,
tract or parcel or expansion for which no building permit has yet been issued.
For Residential, Commercial (including lodging) or Industrial Development,
impact fees imposed for fire protection and emergency medical services shall be based on
size of the water meter required for development:
3/4 inch
1 inch
1.5 inch
2 inch
3 inch
4 inch
6 inch
3.40.110. Annual Adjustment.
Impact Fee:
Impact Fee:
Impact Fee:
Impact Fee:
Impact Fee:
Impact Fee:
Impact Fee:
$ 1,671
$ 2,841
$ 5,515
$ 8,857
$18,382
$28,409
$55,147
The impact fees imposed hereby shall be reviewed and may be administratively
adjusted without further Town Council action annually for inflation, beginning January
{00086404.DOC / 2)
15, 2009 and annually on each anniversary date thereafter. Any such adjustment shall be
based upon the percentage change in the United States Bureau of Labor Statistics
Consumer Price Index for Denver -Boulder, all items, all urban consumers, or its
successor index, or an equivalent index applicable to Eagle County.
Section 2. BBC/Bernstein Impact Fee Study Approval. The Town Council
hereby approves and adopts the BBC Research & Consulting Impact Fee Study, a copy of
which is attached hereto as Exhibit A, as the basis for the impact fees for fire protection
and emergency medical services established by this Ordinance.
Section 3. Public Inspection. The full text of this Ordinance and the Avon
Municipal Code being amended hereby, are available for public inspection at the office of
the Town Clerk.
Section 4. Severability. If any portion of this Ordinance is found to be void or
ineffective, it shall be deemed severed from this Ordinance and the remaining provisions
shall remain valid and in full force and effect.
Section 5. Effective date. This Ordinance shall become effective and be in
force immediately upon final passage at second reading.
INTRODUCED, READ, AND ORDERED PUBLISHED BY THE TOWN
COUNCIL OF THE TOWN OF AVON, COLORADO, UPON A MOTION DULY
MADE, SECONDED AND PASSED AT ITS REGULAR MEETING HELD AT THE
TOWN OF AVON, ON THE 22ND DAY OF APRIL, 2008.
TOWN OF AVON, COLORADO
By:
Ronald C. Wolfe, Mayor
Attest:
By:
Patty McKenny, Town Clerk
{00086404.DOC / 2}
FINALLY ADOPTED, PASSED, APPROVED, AND ORDERED PUBLISHED
BY THE TOWN COUNCIL OF THE TOWN OF AVON, COLORADO, UPON A
MOTION DULY MADE, SECONDED AND PASSED AT ITS REGULAR MEETING
HELD AT THE TOWN OF AVON, ON THE 10TH DAY OF June, 2008.
TOWN OF AVON, COLORADO
By:
Ronald C. Wolfe, Mayor
Attest:
By:
Patty McKenny, Town Clerk
APPROVED AS TO FORM:
John W. Dunn, Town Attorney
{00086404.DOC / 2}
Exhibit A
Eagle River Fire Protection District
Impact Fee Study — Phase II, Final Report
July 24, 2007
BBC Research & Consulting
Stan Bernstein and Associates, Inc.
September 10, 2007
("BBC/Bernstein Impact Fee Study")
{00086404.DOC / 2}
TOWN OF AVON, COLORADO
RESOLUTION NO. 08-20
SERIES OF 2008
A RESOLUTION OF THE TOWN OF AVON, COLORADO, APPROVING AN
INTERGOVERNMENTAL AGREEMENT BETWEEN THE TOWN OF AVON,
COLORADO AND THE EAGLE RIVER FIRE PROTECTION DISTRICT,
CONCERNING THE COLLECTION, PAYMENT AND USE OF EMERGENCY
SERVICE IMPACT FEES
WHEREAS, the Town of Avon, Colorado, ("Town") is a home rule municipality duly
organized and existing under Article XX of the Colorado Constitution and the Town of Avon
Home Rule Charter of 1978 ("Charter"); and
WHEREAS, pursuant to C.R.S. § 31-15-601(1)(1), the Town Council has the power to
erect engine houses and provide fire engines and the necessary fire apparatus for the
extinguishing of fires and to provide for the use and management of the same by volunteer fire
companies or otherwise; and
WHEREAS, the Eagle River Fire Protection District is a Colorado special district
existing and operating under Title 32, Article 1, C.R.S., which includes the Town within its
jurisdictional boundaries for the provision of fire protection and emergency medical services;
and
WHEREAS, Article XI, Section 7, of the Colorado Constitution allows the State and its
political subdivisions to give direct or indirect financial support and assistance to any other
political subdivision as may be authorized by general statutes; and
WHEREAS, Article XIV, Section 18(2)(a) of the Colorado Constitution supports the
cooperation or contracting by or among any of its political subdivisions to provide any function
or facility lawfully authorized to each of the cooperating units, including, without limitation, the
sharing of costs, the imposition of taxes, or the incurring of debts; and
WHEREAS, Sections 29-1-201 and 203, C.R.S., permit and encourage governmental
entities to make the most efficient and effective use of their powers and responsibilities by
cooperating and contracting with other governmental entities to provide any function, service or
facility lawfully authorized to each, including the sharing of costs; and
WHEREAS, the Local Government Land Use Control Enabling Act of 1974 authorizes
and encourages local governments to cooperate or contract with other units of government for
the purpose of regulating the development of land and the impacts thereof; and
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN
OF AVON, COLORADO, as follows:
Section 1. The Intergovernmental Agreement between the Town and the Eagle River
Fire Protection District, attached as Exhibit A hereto, is approved.
{00086404.DOC / 2}
Section 2. The Town staff is authorized and directed to take all action necessary and
appropriate with respect to the implementation of the agreement.
ADOPTED BY THE TOWN COUNCIL OF THE TOWN OF AVON, COLORADO,
UPON A MOTION DULY MADE, SECONDED AND PASSED AT ITS REGULAR
MEETING HELD AT THE TOWN OF AVON, ON THE 10TH DAY OF JUNE, 2008.
TOWN OF AVON, COLORADO
By:
Ronald C. Wolfe, Mayor
Attest:
By:
Patty McKenny, Town Clerk
{00086404.DOC / 2}
FINALLY ADOPTED, PASSED, APPROVED, AND ORDERED PUBLISHED BY
THE TOWN COUNCIL OF THE TOWN OF AVON, COLORADO, UPON A MOTION
DULY MADE, SECONDED AND PASSED AT ITS REGULAR MEETING HELD AT THE
TOWN OF AVON, ON THE 10TH DAY OF June, 2008.
TOWN OF AVON, COLORADO
By:
, Mayor
Attest:
By:
, Town Clerk
{00086404.DOC / 2}
Exhibit A
(Agreement)
{00086404.DOC / 2}
INTERGOVERNMENTAL AGREEMENT BETWEEN
THE TOWN OF AVON, COLORADO AND THE
EAGLE RIVER FIRE PROTECTION DISTRICT,
CONCERNING THE COLLECTION, PAYMENT AND
USE OF EMERGENCY SERVICE IMPACT FEES
THIS INTERGOVERNMENTAL AGREEMENT is made and entered into this
day of , 2008, by and between the Town of Avon, Colorado
("Town") and Eagle River Fire Protection District ("District"), a special district of the
State of Colorado.
RECITALS
WHEREAS, the Town of Avon, Colorado, ("Town") is a home rule municipality
duly organized and existing under Article XX of the Colorado Constitution and the Town
of Avon Home Rule Charter of 1978 ("Charter"); and
WHEREAS, pursuant to C.R.S. § 31-15-601(1)(1), the Town Council has the
power to erect engine houses and provide fire engines and the necessary fire apparatus for
the extinguishing of fires and to provide for the use and management of the same by
volunteer fire companies or otherwise; and
WHEREAS, pursuant to Section 16.2 of the Charter, the Town may enter into
contracts or agreements with other governmental units of every kind and character for the
joint use of buildings, equipment, or facilities, or for furnishing or receiving commodities
or services of public benefit under such terms and conditions as shall be approved by
Council; and
WHEREAS, the District is a quasi -municipal government and political
subdivision of the State of Colorado operating pursuant to Article 1, Title 32, C.R.S., to
provide prevention and extinguishment of fire, protection of life and property from fire,
enforcement of fire prevention codes, hazardous materials response, and other emergency
services authorized by statute or typically provided by a public fire department
(collectively, "Emergency Services") within the Town; and
WHEREAS, Article XI, Section 7, of the Colorado Constitution allows the State
and its political subdivisions to give direct or indirect financial support and assistance to
any other political subdivision as may be authorized by general statutes; and
WHEREAS, Article XIV, Section 18(2)(a) of the Colorado Constitution supports
the cooperation or contracting by or among any of its political subdivisions to provide
any function or facility lawfully authorized to each of the cooperating units, including,
without limitation, the sharing of costs, the imposition of taxes, or the incurring of debts;
and
{00086425.DOC /}
WHEREAS, Sections 29-1-201 and 203, C.R.S., permit and encourage
governmental entities to make the most efficient and effective use of their powers and
responsibilities by cooperating and contracting with other governmental entities to
provide any function, service or facility lawfully authorized to each, including the sharing
of costs; and
WHEREAS, the Local Government Land Use Control Enabling Act of 1974
authorizes and encourages local governments to cooperate or contract with other units of
government for the purpose of regulating the development of land, including the impacts
resulting therefrom; and
WHEREAS, Section 29-20-104.5, C.R.S., authorizes counties and municipalities
to impose an impact fee as a condition of issuance of a development permit to offset the
costs of providing any capital facility directly related to any service the county or
municipality is authorized to provide, that has a useful life of at least five years, and is
required by charter or general policy of the county or municipality; and
WHEREAS, new development within the Town is placing significant additional
demands on the provision of Emergency Services and the capital facilities necessary to
provide them; and
WHEREAS, the Town acknowledges that without the assistance of the Town in
imposing and collecting impact fees for Emergency Services and their expenditure on
necessary public facilities to provide the Emergency Services, citizens of the Town may
suffer the result of decreased levels of Emergency Services; and
WHEREAS, pursuant to Ordinance No. 08-06 the Town Council has adopted
amendments to the Avon Municipal Code which provide for fire protection and
emergency medical services impact fees to be imposed on development which generates
a need for additional fire protection and emergency medical services capital facilities; and
WHEREAS, by Ordinance No. 08-06 the Town Council has adopted an Impact
Fee Schedule, Section 3.40.100, for the capital facilities of the District; and
WHEREAS, the Town Council, upon consideration of the impacts of land
developments within the Town on the ability of the District to provide adequate
Emergency Services and related capital facilities within the District, has determined that
it is in the best interests of the citizens of the Town and the District to cooperatively and
in a coordinated fashion utilize the revenues from the Town's impact fees for Emergency
Services to fund expenditures by the Town on capital facilities needed to provide
Emergency Services to new development;
{00086425.DOC /}
2
NOW, THEREFORE, in consideration of the Recitals stated above, and the
mutual covenants and promises of the parties hereto, the receipt and sufficiency of which
is acknowledged, the Town and the District agree as follows:
SECTION 1.
PURPOSE
The purpose of this Agreement is to provide for the joint and cooperative funding
of expenditures by the parties on capital facilities needed to provide fire protection and
emergency medical services to new development occurring within the Town, and thereby
carry out the purposes and intent of Ordinance No. 08-06 ("the Impact Fee Ordinance").
Terms used in this Agreement and not defined herein shall have the meanings given to
them in the Impact Fee Ordinance.
SECTION 2.
IMPOSITION AND COLLECTION OF AN
IMPACT FEE FOR EMERGENCY SERVICES
2.1 During the term of this Agreement, the Town shall impose an impact fee
for Emergency Services on each Lot (or other portion) of a Development upon the
commencement of the Emergency Service -Generating Development. Such impact fee
shall be paid to the Town at the time of issuance of a Building Permit.
2.2 For requests for Development approvals that are processed by the Town's
Community Development Department, the obligation to pay the required impact fees
shall be fully disclosed to the applicant by the Community Development Department
prior to such approval. Any developer requesting a development approval shall be
subject to payment of the impact fees established by this Article as a condition of
development approval. The obligation to pay such impact fees shall run with the land.
The impact fee imposed shall be paid at the time of issuance of each Building Permit.
2.3 Town shall not issue a Building Permit for a property within a development
subject to the Town's impact fees for Emergency Services unless the applicant provides
proof of the applicant's payment of the impact fee.
2.4 The Town Council may, by resolution, grant a waiver of the applicable
impact fees for fire and emergency medical services on a development or portion of a
development for the purpose of constructing or providing low or moderately priced
housing units for sale or lease to low or moderate income persons; provided that the
parties to the development shall agree to appropriately restrict the future use of the
applicable units by recorded agreement, deed restriction, covenants, declarations, or
similar instruments as may be required by the Town Manager.
{00086425.DOC I)
3
SECTION 3.
ADMINISTRATION AND EXPENDITURE OF EMERGENCY
SERVICE IMPACT FEE REVENUES
3.1 When an impact fee for Emergency Services is paid to the Town, such
funds shall be transferred by the Town to the District within sixty (60) days following
receipt of such funds, less six percent (6%) of the fee as an administrative fee to offset the
Town's costs of collecting and administering the impact fee. The Town hereby appoints
and designates the District as the Town's designee and agent for purposes of
administering and expending the impact fees for Emergency Services as provided herein.
3.2 Upon receipt, the District shall deposit the Town's impact fees for
Emergency Services in an interest -bearing account identifying the lot, development
activity and development approval for which the impact fee was collected and the
associated category, account, or fund of capital expenditure for which such impact fee
was imposed. Any interest or other income earned on moneys deposited in the interest -
bearing account shall be credited to the account.
3.3 The District shall use the Town's impact fees for Emergency Services to
jointly fund, in combination with District funds, the capital facilities necessary to provide
the Emergency Services needed to serve future development, as contemplated by the
Eagle River Fire Protection District Impact Fee Study, dated May 7, 2007, prepared by
BBC Research & Consulting and Stan Bernstein and Associates, Inc., or any updated,
amended or replacement analysis adopted by the Town ("BBC/Bernstein Impact Fee
Study") attached hereto as Exhibit 'A'.
3.4 The District may only utilize the Town's impact fee revenues for planning,
preliminary architectural and engineering services, architectural and engineering design
studies, land surveys, land acquisition, site improvements and off -site improvements
associated with new or expanded facilities; the construction of buildings and other
facilities; and the purchase of apparatus and equipment, including communications
equipment, with an average useable life of at least five (5) years. No impact fees shall be
used for periodic or routine maintenance of facilities and equipment, personnel costs, or
operational expenses, or any purpose not otherwise authorized by Section 29-20-104.5,
C.R.S.
3.5 In the event bonds or similar debt instruments are used to fund Emergency
Service Capital Improvements necessary to provide Emergency Services to a
development within the Town prior to collecting the impact fees associated with the
development as herein provided, once collected, the Town impact fees may be used to
pay debt service on such bonds or similar debt instruments, or to reimburse the District
for capital expenditures which have been made for Eligible Capital Facilities and
Expenditures at any time after the date of this Agreement.
{00086425.DOC /}
4
3.6 The District shall account for all impact fees for Emergency Services
collected pursuant to this Agreement in the manner required by Sections 29-1-801, et
seq., C.R.S., and other applicable law.
3.7 No less than annually, the District shall provide to the Town a copy of its
annual audit report of its collection, administration and expenditure of all impact fees
within the Town and not later than December 1, of each year, a copy of its annual budget
detailing revenues and expenditures of impact fees in the next calendar year.
3.8 The expenditure of revenues from the Town impact fees for Emergency
Services so collected shall constitute expenditure by the Town for assisting in the
provision of Emergency Services to new development within the Town. In exchange for
the Town's expenditure of the impact fees to jointly fund capital facilities in cooperation
with the District, the Town shall obtain an ownership interest in the capital facilities
funded by such impact fees, proportional to the amount of Town impact fees utilized to
fund the capital facility.
3.9 In exchange for the continued provision of Emergency Services within the
Town by the District, the Town hereby assigns to the District the Town's interest in any
and all capital facilities funded in whole or part by the Town's impact fees, for the life of
the capital facility. The District shall operate and maintain the capital facilities in good
condition, subject to reasonable wear and tear. This section shall survive and remain in
effect notwithstanding the termination of this Agreement or repeal or amendment of the
Impact Fee Ordinance for so long as the District continues to use the capital facilities to
provide Emergency Services to the development which paid the Town's impact fees.
Upon the expiration of the useful life of the capital facilities, any remaining Town
interest shall automatically transfer to the District.
SECTION 4.
LIABILITY AND INDEMNIFICATION
4.1 Any other provisions of this Agreement notwithstanding, if the Town is
required to make any refund of any impact fee for Emergency Services, the District shall
reimburse the Town for the required refund. The District shall indemnify, defend and
hold the Town and its officers, agents and employees harmless from and against any and
all claims or liability arising from the Town's implementation of this Agreement; or the
administration and expenditure by the District of any of the Town's impact fees.
Specifically, this indemnification shall include, but not be limited to, any legal action by
any party contesting this Agreement or the Impact Fee Ordinance on the grounds of
unconstitutionality, lack of authority, breach of contract, preemption by State law or any
other grounds. The District shall also indemnify, defend and hold the Town, and its
officers, agents and employees, harmless from and against any and all claims arising
from any breach or default in the performance of the obligations on the District's part to
{00086425.DOC /}
5
be performed under the provisions of this Agreement, or arising from any intentional
acts, negligence or omissions of the District or any of its officers, agents, and employees.
Such indemnification by the District as provided in this Section shall include all costs,
attorneys' fees, expenses and liabilities incurred in the defense of any claim or any action
or proceeding brought on any such claim; provided, however, nothing contained herein
waives or is intended to waive any protections that may be applicable to the District
under the Governmental Immunity Act, Section 24-10-101, et seq., C.R.S., or any other
rights, protections, immunities, defenses or limitations on liability provided by law, and
subject to any applicable provisions of the Colorado Constitution and applicable laws. In
the event the Town is named as a party in any legal action, in consultation with the Town
and subject to the Town's approval, the District shall select legal counsel to represent the
Town in such action.
SECTION 5.
TERM OF AGREEMENT
The term of this Agreement shall commence upon execution of this Agreement
and shall continue until the Impact Fee Ordinance is repealed; provided, however, either
party may terminate this Agreement upon giving at least ninety (90) days written notice
of such intent to terminate to the other party. This Agreement is also subject to annual
appropriation by either party of sufficient funds necessary to carry out the obligations of
the party. Upon termination, the District shall promptly return to the Town all Town
impact fees for Emergency Services and interest accrued thereon that have not been
expended on capital facilities under this Agreement; and each party shall have no further
obligations under this Agreement, subject to the continued validity of Sections 3.8 and
3.9 as to capital facilities funded prior to such termination in whole or in part by the
expenditure of Town impact fees for Emergency Services and subject further to Section
4.1 as to indemnification and selection of legal counsel.
SECTION 6.
REMEDIES
6.1 Time is of the essence in this Agreement.
.6.2 If a party violates or breaches or fails to keep or perform any covenant,
agreement, term or condition of this Agreement at the time designated; or in the event a
party is in default or in violation of a term of this Agreement for which no specific time is
designated, and the default or violation continues or is not remedied within thirty (30)
days after notice in writing is given by the non -breaching party to the other party
specifying the matter claimed to be in default, the non -breaching party shall be entitled to
pursue all remedies available at law or in equity to enforce the terms of this Agreement,
including the right of specific performance; provided, however, with respect to any
{00086425.DOC /}
6
default that cannot be cured within thirty (30) days, such legal remedies shall not be
pursued if the breaching party takes all steps necessary to cure the default within such
period and thereafter continuously exercises due diligence to cure the default.
6.3 The Town shall use its best efforts to collect the impact fees for Emergency
Services and to withhold issuance of the Building Permit until the impact fees are paid as
provided in this Agreement; however, inadvertent failure to do so by the Town shall not
give rise to any liability by the Town. The Town's failure to collect the impact fees or
the Town's issuance of a Building Permit without first receiving the impact fees shall not
constitute a waiver of the Town's authority to collect such fees. In such case, the non -
collected impact fees shall remain valid obligations and the Town and the District shall
cooperate to take such actions as are necessary to facilitate the collection of the same
including, without limitation and to the extent legally permissible, suspending or
revoking any permission to develop land previously granted.
SECTION 7.
NOTICES
7.1 All notices that may be required or given pursuant to this Agreement by a
party to the other, shall be deemed to have been fully given when made in writing and
deposited in the United States first class mail, postage prepaid, and addressed as follows:
DISTRICT
Eagle River Fire Protection District
Post Office Box 7980
Avon, Colorado 81620-7980
TOWN OF AVON
Town Manager
Town of Avon
P.O. Box 975
Avon, Colorado 81620
7.2 The address to which any notice or other writing may be given to any party
as above provided may be changed by written notice given by such party as above
provided.
SECTION 8.
MISCELLANEOUS PROVISIONS
8.1 This Agreement is expressly conditioned upon the continuance in force of
the Impact Fee Ordinance. In the event the Impact Fee Ordinance is repealed or amended
in a manner that is inconsistent with the terms of this Agreement, this Agreement shall
terminate.
{00086425.DOC /}
7
8.2 No modification or waiver of this Agreement or any covenant, condition or
provision contained herein shall be valid unless in writing and duly executed by all
parties.
8.3 This written Agreement embodies the whole Agreement between the
parties and there are no inducements, promises, terms, conditions or other obligations
made or entered into by the parties other than those contained herein.
8.4 This Agreement shall be binding upon the parties hereto, the respective
successors or assigns, and may not be assigned by any party without the express written
consent of the other party.
8.5 All terms contained in this Agreement are severable and in the event that
any of them shall be held invalid by a court of competent jurisdiction, this Agreement
shall be interpreted as if such invalid term or condition is not contained herein.
8.6 The signatories to this Agreement affirm and warrant that they are fully
authorized to enter into and execute this Agreement, and all necessary actions, notices,
meetings and/or hearings pursuant to any law required to authorize their execution of this
Agreement have been made.
8.7 This Agreement may be amended from time to time by written Agreement
duly authorized by all the parties to this Agreement.
8.8 This Agreement does not and shall not be deemed to confer upon or grant
to any third party any right enforceable at law or equity arising out of any term, covenant,
or condition herein or the breach thereof
8.9 This Agreement, or a memorandum of this Agreement, may be recorded in
the records of the Eagle County Clerk and Recorder.
{00086425.DOC I)
8
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the
day and year first above written.
TOWN OF AVON, COLORADO, by and
through its Town Council
By:
Ron Wolfe, Mayor
Attest:
Patty McKenny, Town Clerk
EAGLE RIVER FIRE PROTECTION
DISTRICT, a Colorado special district, acting
by and through its Board of Directors
By:
Charles A. Moore, Fire Chief/General
Manager
Attest:
{00086425.DOC /}
Exhibit A
Eagle River Fire Protection District
Impact Fee Study — Phase II, Final Report
July 24, 2007
BBC Research & Consulting
Stan Bernstein and Associates, Inc.
September 10, 2007
("BBC/Bernstein Impact Fee Study")
{00086425.DOC I)
Memo
To: Honorable Mayor and Town Council
Larry Brooks, Town Manager
From: Patty McKenny, Town Clerk
Date: June 5, 2008
Re: ERFPD Materials
Summary:
Attached are materials submitted by Charlie Moore, ERFPD, for your review.
June 3, 2008
Honorable Mayor Wolfe and Town Council
Mr. Larry Brooks, Town Manager
Town of Avon
400 Benchmark Road
Avon, Colorado 81620
Re: Eagle River Fire District Impact Fees
Dear Mayor Wolfe, Council Members and Mr, Brooks:
As you consider the Impact Fee Ordinance on Second Reading, I want to provide
you with a summary of our planning efforts and the Impact Fee Study for your easy
reference. Town staff will provide the Ordinance document separately.
I would like to re -state that the purpose of impact fees is to enable the Fire District
to maintain the same level of service as future growth occurs in Avon and the rest of our
service area; impact fees may not be used to improve the level of service. It is our belief
that growth ought to pay its share of the additional infrastructure necessary to serve it.
As population increases, so will the demand for service. If we do nothing to plan for
increased population and service demand, we can expect that response times will elongate
from insufficient redundancy when simultaneous or major emergencies occur. We want to
maintain our current ability to respond to 81% of calls within 8 minutes.
Since the Fire District began operations in 2001 we have improved the service level
to the extent that our financial resources allow. Thirty-five (35) full time employees have
been added and the aging rolling stock has been replaced. On June 9, we will take delivery
of a new ladder truck that replaces a 27 year old truck at a cost of just under S1 million.
00I03980_DOC I)
POST OFFICE Box 7980 • 0351 BENCHMARK Roan • AVON, COLORADO 81620-7980
PHONE: 970 748 966S • FAN: 970-748-4749 • EMAIL: INFO@L'RFPD.ORG
Town of Avon Council
June 4, 2008
However, future growth in the Avon core and Traer Creek and growth in Minturn,
Red Cliff and now Wolcott will require more capacity. Our capital plan identifies $26
million dollars in infrastructure needs (2007 dollars) of which $12 million is growth related
and proposed to be financed from impact fee revenues.
The District has prepared a long range pro -forma that identifies our operational and
capital costs. The Eagle River Fire District Board of Directors has concluded that our mill
levy of 5.55 will be insufficient to finance both operations and capital; that conclusion has
led us to seek the adoption of impact fees throughout the District as a means to fund the
infrastructure to serve that new growth.
As you are aware, the Board of County Commissioners has approved impact fees on
our behalf, and on behalf of Greater Eagle and Gypsum Fire Districts. The Towns of Eagle
and Gypsum have also approved impact fees for their local districts. We believe the Towns
of Minturn and Redcliff are also ready to adopt impact fees for our District. So, if impact
fees are adopted in Avon, it is likely that impactfees for fire protection services will be
implemented County wide, with the exception of the Town of Vail.
The Board of Directors has spent well over three years analyzing, studying and
planning for future growth and this proposal is comprehensive as both a qualitative and
quantitative analysis, meeting the standards required by law and financial soundness.
On behalf of the Board of Directors, I look forward to your adoption of this
Ordinance. Our consultants will be available at your regular meeting on June 10 to answer
any questions that may remain.
Cordially,,
Charles A. Moore
General Manager/Fire Chief
cc: Eagle River Fire District Directors
Tom Pippin, BBC Research
Stan Bernstein, Bernstein and Associates
enc: Impact Fee Study
ERFPD Financial Model
;00103980.DOC /l
Stan Bernstein and Associates, Inc.
Financial Planners and Consultants
For Local Governments, Municipal Bond Underwriters, and Real Estate Developers
8400 East Prentice Ave., Penthouse
Greenwood Village, Colorado 80111
Phone: 303-409-7611 Fax: 303-409-7612 Email: Stanplan @ Earthlink.net
September 10, 2007
Mr. Charlie Moore
Board of Directors
Eagle River Fire Protection District
RE: DRAFT #6 ERFPD — FUTURE SINGLE FAMILY EQUIVALENT UNIT
AND IMPACT FEE REVENUE FORECAST
Dear Charlie and Board of Directors:
Enclosed for your review is the most current draft of the results of our 2007 forecast of
future Single Family Equivalent Units (SFE's) within the boundaries of Eagle River Fire
Protection District ("ERFPD"). For the purposes of this forecast, one SFE contains 3,000
square feet, with the exception of hotel rooms which are assumed to be 0.35 SFE's or
0.50 SFE's depending upon kitchen facilities. The attached Schedule 1 summarizes the
future SFE'S for ERFPD for the years ending December 31, 2007 through 2025.
The last two rows on page 2 summarize the Impact Fee Revenues that could be generated
from the proposed impact fee rate of $1,671 per SFE. These Impact Fee Revenues total
Approximately $14.6 million from 2007 through 2025 (approximately $480,000 for
2007).
As of December 31, 2006 there were approximately 15,990 SFE's being served by
ERFPD. Schedule 1 indicates an additional 8,714 SFE's could be added during the next
19 -years which represents an increase of approximately 54.5% over the SFE base as of
December 31, 2006. The total estimated increase in SFE'S during the next 19 -years by
geographical area is summarized on the following page:
Mr. Charlie Moore
ERFD Board of Directors
September 10, 2007
Page 2 of 6
INCREASE 2007 -
GEOGRAPHICAL
AREA
ARROWHEAD
TOWN OF AVON
VILLAGES @ AVON(*)
BEAVER CREEK
BACHELOR GULCH
BERRY CREEK
EAGLE VAIL
EDWARDS/CORD VAL.
CORDILLERA/SUMMIT
RED SKY RANCH
WOLCOTT
GINN PROPERTY
MINTURN
RED CLIFF
TOTALS
SFE'S
(a, 12/31/06
977
3,194
268
2,706
979
1,080
2,352
2,622
968
16
0
0
703
125
15.990
SFE' S
A 12/31/25
1,007
4,251
2,428
2,757
1,051
1,113
2,388
3,453
1,406
168
1,350
2,300
893
139
24.704
ADDED
DURING
2007 SFE'S
10 30
64 1,057
0 2,160
30 51
31 72
13 33
5 36
81 831
33 438
8 152
0 1,350
0 2,300
10 190
2 14
287 8,714
2025
PERCENT
3.07%
33.09%
805.97%
1.88%
7.35%
3.06% -
1.53%
31.69%
45.25%
950.00%
N/A
N/A
27.03%
11.20%
54.50%
(*) Approximately 514 additional SFE'S could be constructed at the Villages @ Avon.
Schedule 1 indicates that an additional 287 SFE'S could be added during 2007; 401
SFE'S units could be added during 2008 (approximately 55% of those living units
assumed be generated from The Confluence Riverfront related development); and an
average of 466 SFE'S are assumed to be added annually during 2009 - 2025. It is
important that these SFE estimates are carefully monitored so that adjustments can be
made as future events regarding construction activity becomes clearer.
A brief summary of the various projects expected to be constructed during the next 20 -
years within the boundaries of ERFPD is described in the following paragraphs.
ARROWHEAD
Arrowhead is approaching full-buildout. We have assumed an average of 10.0 SFE's
added during the next two years (2008 - 2009). This assumes that 5 — 6 large homes per
year for the next two years will be constructed at various subdivisions at Arrowhead.
TOWN OF AVON (EXCLUDING VILLAGES (a, AVON)
The Town of Avon (excluding the Villages of Avon) is expected to add approximately
1,057 additional SFE's during the next nineteen years as described in the following
paragraph.
Mr. Charlie Moore
ERFD Board of Directors
September 10, 2007
Page 3 of 6
Approximately 10 SFE's per year during 2008 are expected to be generated from the
Wildridge subdivision with an additional 5 SFE's per year from 2009 — 2013 and 2 SFE's
per year beginning in 2014. Approximately 4 SFE's per year are expected to be
generated from the Mountain Star subdivision. The West Avon Mall area (including only
Avon Center and Lot 61 projects) is expected to generate 176 SFE's in years 2010 —
2013. The Gates at Beaver Creek development is expected to generate 50 SFE's in 2007.
The Madison Partner's PUD is located east of The Gates development and is estimated at
112 SFE's during 2010. The Sheraton Mountain Vista expansion is expected to generate
61 SFE's during 2010 and 46 SFE's in 2012. The Westin Riverfront development
(Confluence) is expected to generate approximately 373 SFE's in years 2008 - 2010. The
Pizza Hut area (including the Buck Creek PUD) is expected to generate approximately 84
SFE's by the end of 2012. There is also a possibility that the entire East Avon
Commercial Area (City Market Area) could generate significant additional SFE's as a
result of potential urban renewal activity which is currently being studied by the Town of
Avon and its consultants — we are assuming no SFE's from this development at this time.
THE VILLAGES AT AVON
The Town of Avon has provided the following information reflecting the Town's most
current thinking regarding the scope and timing of real estate development at the Villages
at Avon. However, this information is obviously subject to a high degree of speculation
and uncertainty and modification and change as of this date and should be viewed in that
context. Based upon current zoning, approximately 2,160 additional SFE'S could be
added during the next 20-25 years. It is important to understand that we are not projecting
any additional SFE's generated from this area until 2010 when we estimate an additional
70 SFE's generated from residential and commercial construction activity.
Following is a discussion of the information that the Town of Avon has provided
regarding the future development plans at the Villages at Avon.
Single Family Homes
A total of 54 moderate -sized homes are expected to be constructed south of I-70 from
2011 through 2022. A total of 37 estate -sized homes (containing approximately 1.75
SFE's each) are expected to be constructed north of I-70 from 2013 through 2022.
Condominiums, Multi -Family Projects
Approximately 144 RMF -1 condominiums are expected to be constructed during 2010
through 2013. Approximately 96 RMF — 3 condominiums are expected to be constructed
during 2010 through 2013. Approximately 33 condominiums per year beginning in 2012
are expected to be constructed Area A, D, E, and F combined. An additional 650,000
square feet of retail space is expected to be completed by the end of 2015, which is would
add a total of approximately 55.0 SFE's on a conservative basis.
Mr. Charlie Moore
ERFD Board of Directors
September 10, 2007
Page 4 of 6
Affordable Housing Projects
A total of 500 affordable housing units are expected to be constructed in three phases.
The first phase is complete. The second phase will consist of 155 units expected to be
completed during 2012, and the final phase will consist of 113 units expected to be
completed during 2013.
Hotel Projects
A total of 560 hotel rooms (i.e., approximately 197 SFE's assuming each hotel room is
assessed 0.35 SFE's) are expected to be constructed in three phases. The first phase is
expected to be completed by the end of 2012 and consist of 150 hotel rooms generating
53 SFE's. The second phase is expected to be completed by the end of 2014 and consist
of a 245 room hotel containing approximately 86 SFE's. The final phase is expected to
be completed during 2017 and consist of a 165 room hotel containing approximately 58
SFE's.
BEAVER CREEK
Beaver Creek is approaching full-buildout. We are assuming an additional 7.0 SFE's per
year during 2008 — 2010.
BACHELOR GULCH
Bachelor Gulch is also approaching full-buildout. A total of approximately 31 SFE's
will be added during 2008 from the Beaver Creek Landing project. 5 SFE's are
estimated during 2009 and 2010. Additional SFE's could also be generated from the
potential conversion of a portion of the Ritz -Carlton Hotel rooms to large fractional, or
whole ownership units.
BERRY CREEK (SINGLE TREE)
Single Tree is approaching full-buildout with an additional 20 SFE's expected to be
added during the next two years as a result of new construction and remodeling projects.
EAGLE VAIL
Eagle Vail is 100% completed and built -out, although various renovation projects appear
to be resulting in additional SFE's.
EDWARDS (INCLUDING CORDILLERA VALLEY CLUB)
Following is a summary of likely development in Edwards.
Homestead, Heritage Park, South Forty, Fred Green, Riverwalk — Riverwalk and
Heritage Park are assumed to be complete in 2007. We estimate an additional 96 SFE's
during 2008 — 2010 to be generated from various vacant lots in Homestead, South Forty,
and the proposed Fred Green site. We estimate an additional 20 SFE's per year from
these areas during 2010 — 2014, and 10 SFE's per year beginning in 2015.
Mr. Charlie Moore
ERFD Board of Directors
September 10, 2007
Page 5 of 6
West End (Gashouse Corner)
The West End development is expected to include 185 multi family and affordable
housing units plus commercial space. We estimate 200 SFE's from this development
during 2009 — 2014.
Rick Mueller Development
There is currently a PUD submittal for a 40 — 60 multi- family development residential
project south of Edwards Corner (north of the church). We have assumed 50 SFE's
during 2008 — 2009.
Fox Hollow (West of Mobile Home Park, South Side of Highway 6)
The Fox Hollow PUD includes 21,000 square feet of light industrial/commercial space
and 26 residential units (duplex and condominium). A portion of the commercial space is
under construction (veterinary space). We estimate a total of 10 SFEs from the
commercial development and 26 SFES from the residential development (total of 36
SFE's during 2007 — 2010). This site also includes the Edwards Design and Craft Center
PUD which includes 49,700 square feet of light industrial/commercial space and 5
employee housing units. We estimate 25 SFE's from this site during 2010 — 2015.
Equestrian Center Site
2 schools (1 high school and 1 elementary school) are planned for this site. The schools
are expected to be complete by 2010. Based on current SFE's for Battle Mountain High
School (40.9 plus 10.3 for the addition) and Edwards Elementary School (10.3) we
estimate 40 SFE's for the high school and 10 SFE's for the elementary school in 2010.
Cordillera Valley Club is assumed to add an average of approximately 6 SFE's (3-4
homes).
CORDILLERA AND THE SUMMIT
The Summit area of Cordillera is assumed to add approximately 8 — 9 SFE's annually
beginning in 2007 (although the number of new SFE's may decline to 4 -5 after the next
5 years — we will continue to monitor this). The Divide and Ranch subdivisions of
Cordillera are assumed to add approximately 8 — 9 SFE's annually beginning in 2007.
RED SKY RANCH — At full buildout Red Sky Ranch will contain 117 single family
residences. As of December, 2006 there are approximately 16 completed homes in Red
Sky Ranch. We estimate 5 additional homes per year beginning in 2007.
WOLCOTT — Future development in the Wolcott area is projected to begin within the
next ten years. At full buildout, we estimate a total of residential living units in the
Wolcott area. We assume 39 living units in 2010 with full-buildout occurring by 2025.
Mr. Charlie Moore
ERFD Board of Directors
September 10, 2007
Page 6 of 6
GINN DEVELOPMENT — For purposes of this report, we are assuming the Ginn
Development outside of Minturn will contain 600 single family homes and 1,100
townhome/condominium units. It is assumed that residential units will begin
construction during 2011 and approach full-buildout by 2025.
MINTURN - On a conservative basis, it is expected that unidentified real estate
development within the Town of Minturn will add an average of 10 residential units
annually after 2006.
RED CLIFF — According to official from the Town of Red Cliff, the town currently
serves 125 SFE's for water and sewer. The Town is largely built out with only a few
vacant lots remaining. The area is seeing a trend of scraping older homes to rebuild
larger, newer homes. This trend may result in a couple new SFE's annually.
LIMITATIONS
Stan Bernstein and Associates, Inc. has assembled the above information, and the
information presented on Schedule 1, based on information provided by others. Stan
Bernstein and Associates, Inc. has not independently evaluated or tested this information.
Consequently, Stan Bernstein and Associates, Inc. does not vouch for the achievability or
accuracy of this information, and disclaims any opinion with respect to this information.
Very truly yours,
Stan Bernstein
Stan Bernstein and Associates, Inc.
SCHEDULE 1
WORKING DRAFT, 9-10-2007
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EAGLE RIVER FIRE PROTECTION DISTRICT
MULTI -YEAR FINANCIAL MODEL
#2 Scenario
(with Ginn Assessed Valuations, for more detail see notes below)
LINE ASSUMPTION
General Fund Operations Plan
1 -Assessed Valuations based on the Eagle County Assessor's Final Assessment
dated 12/15/2005 for 2006 and 12/15/07 for 2007, Eagle County Assossor's Final
Assessment dated 11/15/07 for 2008, projections for 2009 through 2016 are per
Stan Bernstein's projections of 9/10/07 Schedule 2, line 39 and include the Ginn
projectfrom 2012 forward. All projections within this line item exclude valuations for
Beaver Creek Metro. •
3 -Current Property taxes reflect calculations less Capital requirements, which are
noted within the Capital and CIP Plans.
4 - Specific Ownership taxes are based on 5% of property taxes.
6 - Contract services - BCMD increases by 2% in 2006 and 3% in 2007 and 2008, then
1.5% annually.
8 - Other income is made up of Inspection fees, MVA billing, Grants, etc and remains
flat. Except Federal Grants in 2006, which includes the Federal Homeland Security
Grant and Other Governmental for incremental deployments.
9- Interest is based on 3% of the current service level beginning fund balance.
12 - Salary, Wages & Benefits relfect the following:
Positions in 2006 reflect the loss of the Finance Officer position in lieu of a
contracted position as reflected in line 13. 2007 further reflects the loss of the PTS
program in lieu of the Resident Program beginning in 2006. 2007 also reflects the
loss of the Permit Tech position in lieu of 1 FTE Fire Inspector in 2007 from
January forward. Likewise, the Operations Tech position was eliminate in lieu of 1
PTE Administrative Assistant in 2007 from January forward. Other positions in
2007 are 1 FTE Training Lieutenant in 2007 from July forward, 1 FTE Deputy Chief
of Operations from July forward, 1 Deputy Chief of Operations from August forward
in eliminating the Division Chief of Training, 3 FTE Lieutenants in 2007 from
October forward, and 3 FTE Fire Technicians from October forward. 2008 reflects
1 FTE Fire Inspector/Marketing & Public Relations Administrator from July forward.
Resident Program consists of 5 additional paid shifts per resident plus FLSA and
related taxes and benefits. Pay rate includes a 3% increase annually through 2016.
In 2010 and thereafter annually, an additional $50,000 has been added for
additional resident positions.
GF Assumptions
5/14/20088:55 AM
Multi Year Financial Plan Scenario 2 - 012108 (2)
EAGLE RIVER FIRE PROTECTION DISTRICT
MULTI -YEAR FINANCIAL MODEL
Salary Adjustments are based on the previously proposed pay scales showing a
6% increase in 2006. 2007 and 2008 reflect increases made on an individual
basis, and a 4% increase thereafter along with a 3% cost of living adjustment
annually beginning in 2006.
Group Health rates reflect a 15% increase in 2007 and an 14% increase in 2008,
with a 10% annual increase thereafter. All other benefits (Pension, Wellness,
Employee Assistance, LTD, Unemployment, Disability, FPPA) remain flat except
Workman's Comp which shows a 5% increase annually for firefighters only.
13 -Commodities in 2007 reflects expenditures for fire hose, and increased
expenditures for rescue equipment and protective clothing. 2008 reflects continued
service level improvements with allocations for new ladder truck equipoment,
rescue equipment, communication supplies, and fitness equipment. Otherwise
expenditures reflect a 3% annual increase.
14 -Contracted Services in 2006 reflect the addition of an IT Tech and Finance Officer,
while 2007 includes expenses for an Impact Fee Study, Architectural planning,
Resident CD, Resident housing costs, and an additional $9600 for Fire Prevention
through 2016. 2008 reflects further Architectural planning fees, website
maintenance costs and the rental of an Administration office through 2010.
Otherwise expenditures reflect a 3% annual increase.
15 - Other Operating Costs reflect addition of election costs, countywide training center
design fees, and IGA agreed 50% match on inclusion properties to Greater Eagle
FPD in 2008, otherwise a 3% annual increase.
16 -Capital Outlay includes general building improvements and capital purchases made
on a cash basis rather than lease purchase. An increase occurs in 2007 to begin
station improvements at Avon, Wildridge, Eagle -Vail, and Minturn primarily. Funds
have also been allocated to restore the Gilman Parade Engine in 2007 and 2008.
2008 reflects various station improvements, addition of video conferencing, and
various station furniture needs.
18 - General funds transferred to Capital Impact Fund in instances when CIP Fund is in
deficit.
22 - Reflects funds required from line 24 in order to meet the District's Tabor required
emergency reserve level and additional emergency reserve levels as dicated by the
Board of Directors.
* 2005 & 2006 Budget is based on Actuals, the 2007 budget is based on estimated year-end budget,
and 2008 is based on adopted budget as of 11/29/07.
GF Assumptions
5/14/20088:55 AM
Multi Year Financial Plan Scenario 2 - 012108 (2)
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EAGLE RIVER FIRE PROTECTION DISTRICT
MULTI YEAR FINANCIAL MODEL
#2 Scenario
(with Ginn Assessed Valuations, for more detail see notes below)
LINE ASSUMPTION
Capital Impact Plan
1 - Revenues transferred in from the General Fund to cover initial purchases.
Assumes no expenditures in 2008 except for those made by lease purchase.
2 - Capital lease revenues are anticipated for facilitiy development only, otherwise
all other expenditures to be paid directly from collected impact fees.
3 - Impact fee revenues projections as provided by Stan Bernstein dated 9/10/07
from Schedule 1, line 81.
5 - Processing fees are assumed at 6% per proposed IGA's.
6 - 28 - Outlines anticipated capital purchases associated to future growth.
29 - Debt Service payments based on life of loan at 4.5% interest
31 -Transfers to the General Fund to pay back any monies directly expended for
capital impact growth.
* 2005 & 2006 Budget is based on Actuals, the 2007 budget is based on
approved amended budget, and 2008 budget is based on proposed draft as of
9/12/2007.
CIF Assumptions
5/14/2008 8:55 AM
Multi Year Financial Plan Scenario 2 - 012108 (2)
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Memo
To: Honorable Mayor and Town Council
Thru: Larry Brooks, Town Manager
From: Brian Kozak, Chief of Police P'fr1c. 14644-t,A-
Date Merl -972008 19/ 5‘/ o9 a cd reid i
Re: Amendment to Municipal Code 9.12.030, Sale of Alcohol on Sunday
Introduction:
Senate Bill 08-82 was signed into law and will become effective on July 1, 2008. The Bill
allows the sale of alcohol on Sundays and this amendment aligns municipal code with state
statute.
Background:
Currently, municipal code # 9.12.030 restricts the sale of spirituous liquors in sealed
containers from occurring on Sundays. SB 08-82 eliminates this restriction under state law.
Discussion:
The adoption of the ordinance revision will align Avon Municipal Code with state statute and
SB 08-82, allowing the sale of . alcohol in sealed containers on Sundays (excluding
Christmas Day).
Recommendation:
Staff recommends adoption of the ordinance as written.
Recommended Motion:
I move to adopt Ordinance 08-07, an ordinance amendment allowing the sale of spirituous
liquors on Sundays.
Town Manager Comments.
Attachmen
Exhibit A: Proposed ordinance amendment
TOWN N OF AVON, COLORADO
ORDINANCE NO. 08-07
SERIES OF 2008
AN ORDINANCE AMENDING SECTION 9.12.030 OF THE
MUNICIPAL CODE OF THE TOWN OF AVON RELATING
TO HOURS OF SALE OF BEER, WINE AND SPIRITOUS
LIQUORS IN SEALED CONTAINERS.
BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF
AVON, COLORADO:
Section 1. Amendment. Subsection (4) of Paragraph (i) of Section 9.12.030,
Chapter 9.12, Title 9 of the Municipal Code of the Town of Avon is amended to read as follows:
In sealed containers, on any day of the week beginning at 8:00 a.m. until 12:00 midnight
each day, except that no malt, vinous or spirituous liquors shall be sold, served or distributed in
sealed containers on Christmas day.
Section 2 Penalties. It is unlawful for any person to violate any of the
provisions of this Ordinance. Every person convicted of a violation of any of the provisions of
this Ordinance shall be punished by a fine not exceeding one thousand dollars or by
imprisonment not exceeding one year or by both such fine and imprisonment.
INTRODUCED, APPROVED, PASSED ON FIRST READING AND
ORDERED POSTED the 27th day of May, 2008, and a public hearing on this ordinance shall
be held at the regular meeting of the Town Council on the day of , 2008,
at 5:30 P.M. in the Council Chambers, Avon Municipal Building, 400 Benchmark Road, Avon,
Colorado.
Ronald C. Wolfe, Mayor
ATTEST:
Patty McKenny, Town Clerk
Ord. No. 08-07 Repeal Liquor Sales
Page 1 of 2
INTRODUCED, FINALLY APPROVED, PASSED ON SECOND
READING AND ORDERED POSTED the day of , 2008.
Ronald C. Wolfe, Mayor
ATTEST:
Patty McKenny, Town Clerk
APPROVED AS TO FORM:
John W. Dunn, Town Attorney
Ord. No. 08-07 Repeal Liquor Sales
Page 2 of 2
Sherman & Howard L.L.C.
ATTORNEYS & COUNSELORS AT LAW
633 SEVENTEENTH STREET, SUITE 3000
DENVER, COLORADO 80202
TELEPHONE: (303)297-2900
FAX: (303)298-0940
OFFICES IN: COLORADO SPRINGS
STEAMBOAT SPRINGS • VAIL • PHOENIX • RENO • LAS VEGAS
MEMORANDUM
To: Avon Town Council
From: Randy D. Funk, —
Date: June 5, 2008
Re: Ordinance Regarding Town Center Mall
In 1981, the Town Council adopted Ordinance No. 81-11, Series of 1981, establishing a
pedestrian mall known as the Town Center Mall (the "Mall"). The Council later issued bonds to
pay for certain improvements to the Mall. In addition, pursuant to a Mall Agreement entered
into in 1981, adjacent property owners continue to be assessed for a portion of the operating
costs of the Mall. The bonds have now been paid and the Mall is in need of redevelopment. As
part of the redevelopment of the area, it is proposed that the pedestrian mall revert to a public
street with vehicular access.
Ordinance No. 08-08 takes the necessary steps to effectuate this transition of the Mall to a
public street with vehicular access. It repeals Ordinance No. 81-11 and terminates the Town
Center Mall as a pedestrian mall. It designates the Mall property as a public street with vehicular
access. Finally, it terminates the Mall Agreement and any assessments for operating a pedestrian
mall.
Staff recommends approval of Ordinance 08-08 in order to facilitate the redevelopment
of the Mall as a public street with vehicular access.
BUS_RE\1679653.1
TOWN OF AVON, COLORADO
ORDINANCE NO. 08-_
SERIES OF 2008
AN ORDINANCE REPEALING ORDINANCE NO. 81-11, SERIES OF 1981, AND
TERMINATING THE TOWN OF AVON, COLORADO TOWN CENTER MALL
AS A PEDESTRIAN MALL, DESIGNATING IT AS A PUBLIC STREET WITH
VEHICULAR ACCESS, AND TERMINATING ASSESSMENTS AGAINST
ADJACENT PROPERTY OWNERS FOR OPERATING COSTS
WHEREAS, the Town of Avon (the "Town") is a home rule municipality duly organized and existing
under Article XX of the Constitution of the State of Colorado; and
WHEREAS, pursuant to the Charter of the Town and the Public Mall Act of 1970, C.R.S. § 31-25-401,
et seq., the Town Council of the Town (the "Town Council") took the necessary steps to establish a
pedestrian mall on a portion of Tract G, Block 2, Benchmark at Beaver Creek Subdivision, Filing No. 4,
in the Town, as more specifically described in Exhibit A (the "Mall Property"); and
WHEREAS, pursuant to Resolution No. 80-16, the Town Council expressed its intention to establish a
pedestrian mall; and
WHEREAS, pursuant to Resolution No. 81-4, the Town Council established a pedestrian mall and
scheduled a public hearing on any claims for damages relating thereto and scheduled consideration of an
ordinance to finally establish the pedestrian mall; and
WHEREAS, on June 23, 1981, the Town Council adopted Ordinance No. 81-11, Series of 1981,
establishing a pedestrian mall on a portion of Tract G, Block 2, Benchmark at Beaver Creek Subdivision,
Filing No. 4, Town of Avon (the "Town Center Mall") and made the necessary determinations required
by law, set forth regulations for use of the Town Center Mall, established that there would be no
assessments for the costs of improvements or maintenance of the Town Center Mall except in accordance
with an agreement by adjacent property owners, and made such other findings as necessary to establish
the Town Center Mall; and
WHEREAS, pursuant to Ordinance No. 81-26, Series of 1981, known as the Mall District Creation
Ordinance, the Town did establish and create the "Town of Avon, Colorado Town Center Mall
BUS_RE\1670483.3
Improvement District" for the purpose of making certain local improvements and to assess substantially
all of the cost thereof to the property benefited thereby; and
WHEREAS, pursuant to Ordinance No. 81-27, Series of 1981, known as the Mall District Bond
Ordinance, the Town authorized the issuance of special assessment bonds to pay for improvements to the
Town Center Mall; and
WHEREAS, the assessment bonds have been paid and the improvements located within the Town of
Avon, Colorado Town Center Mall Improvement District are now obsolete and in need of reconstruction;
and
WHEREAS, C.R.S. § 31-25-407(5) allows the Town and the Town Council to abandon the operation of
a pedestrian mall and to change or repeal the rules and regulations pertaining to a pedestrian mall; and
WHEREAS, the provisions of C.R.S. § 31-25-406(8) allow the Town and the Town Council to designate
that the property within a pedestrian mall revert to a public street upon vacating the pedestrian mall
thereon; and
WHEREAS, the Town Council has determined that it is in the best interest of the Town and its citizens
to repeal Ordinance No. 81-11, Series of 1981; to terminate, vacate and abandon the Town Center Mall as
a pedestrian mall; to designate the Mall Property, which is owned by the Town, as a Town public street
with vehicular access; and to terminate the Mall Agreement dated as of April 16, 1981 (the "Mall
Agreement") which was approved by Ordinance No. 81-11, Series of 1981, and which imposed
assessments against adjacent property owners for operating costs of the Town Center Mall.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF
AVON, COLORADO, THAT:
1. The recitals contained above are incorporated herein by reference and are adopted as
findings and determinations of the Town Council.
2. Town Ordinance No. 81-11, Series of 1981, which established a pedestrian mall on the
Mall Property, consisting of a portion of Tract G, Block 2, Benchmark at Beaver Creek,
Filing No. 4, Town of Avon, is hereby repealed.
2
BUS_RE\1670483.3
3. The Town Center Mall is hereby terminated, vacated and abandoned as a pedestrian
mall, and title to the Mall Property, is confirmed to be and remain in the Town pursuant
to grant and the use thereof is designated to revert to a public street as permitted by
C.R.S. § 31-25-406(8).
4. All other ordinances, resolutions or agreements, including the Mall Agreement, which
impose assessments upon adjacent property owners to pay costs associated with the
operation and maintenance of the Mall Property as a pedestrian mall are hereby
repealed, amended or terminated to the extent necessary to comply with this ordinance.
[Remainder of this page left intentionally blank]
3
BUS_RE\1670483.3
INTRODUCED, APPROVED, PASSED ON FIRST READING AND ORDERED POSTED the
day of , 2008, and a public hearing on this ordinance shall be held at the regular meeting
of the Town Council on the day of , 2008, at 5:30 P.M. in the Council Chambers, Avon
Municipal Building, 400 Benchmark Road, Avon, Colorado.
Ronald C. Wolfe, Mayor
ATTEST:
Patty McKenny, Town Clerk
INTRODUCED, FINALLY APPROVED, PASSED ON SECOND READING AND ORDERED
POSTED the day of , 2008.
Ronald C. Wolfe, Mayor
ATTEST:
Patty McKenny, Town Clerk
APPROVED AS TO FORM:
John W. Dunn, Town Attorney
4
BUS_RE\1670483.3
MET 'vS`• AND BOUNDS DE CCRIPTION
FOR AVON MALL
N
irewr
EXHIBIT "A"
He Scale
AVON MALL
Hates and bounds description of a tract of land to be known as Avon Hall
located in the northwest 1/4 of section 12 township 5 south range 82
west as shown on the official plat - Town of Avon, Eagle County, Colorado
and final subdivision plat amendment 14 benchmark at Beaver Creek, more
particularly described as follows: .
Beginning at the northwest corner of lot 64 as shown on said plat, thence
north 36 56' 39" east a distance of 369.19 feet, thence south 2° 31' 12"
east a distance of 346.33 feet, thence south 65° 58' 08" east a distance
of 520.00 feet, thence south 85° 31' 22" east a distance of 125.26 feet,
thence south 20° 58'-0B" east a distance of 85.00 feet, thence south
69° 01' 52" west a distance of 120.00 feet, thence north 20° $8' 08" west
a distance of 75.00 feet, thence north 65° 58'•08" west a distance of
255.00 feet, thence south 69° Oi' 52" west a distance of 42.43 feet, thence
north 65° 58' 08" west a distance of 72.47 feet, thence north 209 58' 08"
west a distance of 42.43 feet, thence north 65° 58' 08'! west a•distance
or 410.00 feet, to the POINT OF BEGINNING containing 90,025.5 square feet
or 2.0667 acres more or less.
39SS E. EXPOSITION AVE.'
DENVER, COLD_ • 80209'
AREA'CODE 903'•744-;88i•:
•
ARCHITECTS-• - PLANNERS
ENGINEERS
5
BUS_RE\ 1 670483 .3
NOTICE OF PROPOSED ORDINANCE TO TERMINATE
TOWN CENTER PEDESTRIAN MALL
TOWN OF AVON, COLORADO
NOTICE IS HEREBY GIVEN that pursuant to law, the Town Council (the "Town
Council") of the Town of Avon, Colorado (the "Town") will hold a public hearing at its regular
meeting on Tuesday, June 24, 2008, on Ordinance No. 08- , Series of 2008 (the
"Ordinance"). If the Ordinance is adopted, the Town will terminate, vacate and abandon the
pedestrian mall known as the Town Center Mall (the "Mall") and the property currently used for
the Mall will revert to a public street with vehicular access.
Any interested owner of property near the Mall or any other interested persons may
attend the meeting of the Council and present comments or questions to the Town Council
regarding the Ordinance and the termination of the pedestrian mall. The meeting will be held at
5:30 p.m. on Tuesday, June 24, 2008, at the Avon Municipal Building located at 400 Benchmark
Road, Avon, Colorado. Prior to such time, questions may be directed to Scott Wright at
telephone number 970-748-4000.
BUS_RE\1670596.3
Memo
To: Honorable Mayor and Town Council
Thru: Larry Brooks, Town Manager
From: Justin Hildreth, P.E., Town Engineer -car 4.1
Shane Pegram, Engineer II
Date: June 3, 2008
Re: Resolution No. 08-18, Approving the Final Plat, A Resubdivision of Lot 34, Block 2,
Wildridge, Town of Avon, Eagle County, Colorado (2661 Beartrap Road)
Summary: The applicant, Robert B. Thomas, representing Wildridge Lot 34, LLC, owner of a
duplex structure at 2661 Beartrap Road, has submitted a Final Plat to resubdivide Lot 34, Block 2,
Wildridge, Town of Avon, Eagle County, Colorado. This Final Plat resubdivides the existing Lot 34,
Block 2, Wildridge into two distinct lots, Lot 34A and Lot 34B, and creates an access easement
across Lot 34B for the benefit of Lot 34A. The party wall agreement and declarations were referred
to John Dunn and Community Development and all requested revisions have been made. The Final
Plat is in conformance with Title 16 of the Avon Municipal Code, Subdivisions. Resolution 08-18 is
attached as Exhibit A, and a copy of the Final Plat is attached as Exhibit B.
Recommendation: Based on provisions of Chapter 16.48 and applicable sections of Title 16, Avon
Municipal Code, staff recommends approval of Resolution No. 08-18, Series of 2008, A Resolution
Approving the Final Plat, A Resubdivision of Lot 34, Block 2, Wildridge, Town of Avon, Eagle
County, Colorado, subject to completion of technical corrections identified by staff.
Proposed Motion: I move to approve Resolution No. 08-08, Series of 2008, A Resolution
Approving the Final Plat, A Resubdivision of Lot 34, Block 2, Wildridge, Town of Avon, Eagle
County, Colorado, subject to completion of technical corrections identified by staff.
Town Manager Comments:
Attachments:
Exhibit A Resolution 08-18, Series of 2008
Exhibit B Final Plat, A Resubdivision of Lot 34, Block 2, Wildridge, Town of Avon, Eagle County,
Colorado
TOWN OF AVON
RESOLUTION NO. 08 -18
Series of 2008
A RESOLUTION APPROVING THE FINAL PLAT, A RESUBDIVISION OF LOT 34,
BLOCK 2, WILDRIDGE, TOWN OF AVON, EAGLE COUNTY, COLORADO.
WHEREAS, Robert B. Thomas, on behalf of Wildridge Lot 34, LLC, submitted a Final Plat for
a Resubdivision of Lot 34, Block 2, Wildridge, Town of Avon, Eagle County, Colorado, located
at 2661 Beartrap Road; and
WHEREAS, the Final Plat has been reviewed by the Town Staff; and
WHEREAS, the Final Plat was found to be in conformance with all applicable sections of Title
16, Subdivision, of the Avon Municipal Code; and
WHEREAS, the proposed resubdivision complies with the requirements for consideration as a
Final Plat.
NOW, THEREFORE BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN
OF AVON, that the Final Plat, A Resubdivision of Lot 34, Block 2, Wildridge, Town of Avon,
Eagle County, Colorado, is hereby approved by the Town of Avon subject to the completion of
technical corrections as identified by Town Staff.
ADOPTED THIS DAY OF , 2008.
TOWN COUNCIL
TOWN OF AVON, COLORADO
Ronald C. Wolfe, Mayor
ATTEST:
Patty Bierle-McKenny
Town Clerk
FINAL PLAT
A RESUBDIVISION OF LOT 34, BLOCK 2, WILDRIDGE
TOWN OF AVON, EAGLE COUNTY, COLORADO
TOWN AVON
BOUNDARY
VICINITY MAP
1"=1000'
0'
thin v L FOREST
\LOT 38
LOT 32
FORD PINALM COP
a
LS/6447
20'
LOT 33
TOWN
OF AVON
LOT 39
.40
60'
41199 I99HWAY 9 ! 24, EAOE-VAL
P.O.BOI 1230
EDWARDS, CO. 91932
970-949-1499
.PN1910 ALW e4P
FOUND PIN AND
MAIM CAP
■Jana
NTH PIN
MO ANN CAP LS /30119
AT FOND P09110 4
1) The purpo s of thin plat in to abdddo Lot 34 into Lob 3M and 346
2) The lob orated by this plat may not be aamot.d Into Underdog sidle.
Dab of &rem .buoy; 7008.
4 Yaarnentotlan as dawn an drawing.
Bain of bearings le fend monuments making gm
wormy y line of Lot 34 bang N163C3YW (me dokq).
6) Meow According to Colorado Tae you mud commence any logo
mien based upon my doled In this survey within three
par ono. you het dourer mob de6at b. no wont. may
ary action based upon any defect In We aarameeyy be commoner
over
more tom tan year. from to dab of aotl8oatlm dos*
7) Lot MA and 348 are ab}et to a Party Rd Aprrnwnt recorded under
Reamtka No.
8) Land Title Guarantee Conany 00mnlb ant No. '!0010780-2 doted
Joey 03, 7007. toe mad for d tltl. Information.
9) Profsethe coo an , recorded at Roo.ptinn No. 7784.76
10) Acmes Eaoanet le for the boner of Lot 348.
11) The property comer. for Lot 344. and Lot 34B and be roamed.! NUM
no. yea of the efbollre dab of the oak* context par Corrado Stator..
IMO It. UMW
LOT AREA (oar..) 119E DNS1I O TINS 400135
MA 0.3M Rooldontial-1/2 Dudoe 2081A BEAR TRW ROAD
346 Agg6 itrid4 ntd-1/2 mow 1 20018 SEAL TRAP ROAD
TOTAL
LOT 35
MIMED AREA INDICATES
ACCESss EASEMENT
x900
CIMINO& AND
SINN STORAGE
EASEMENT
War' aUI CAP
e-0331.24
Lr44.58'
T-22.30'
C LEN=44.58'
BRG-N 21'30'00' E
TAIAIM ALUM COW
.-50.32'16'
R-195.00'
1-172.00'
T-92.05'
C LENee166.46'
BRG-S 46°05'15' W
0
O'
O1RrgA1O1 vy MCAT= Mo ores!
A AColoadoo Nen NW Liability bems ey BVilleiridga Lot 34.ala a Of
Colorado, boing arm red dumbeder am m h M1. rnq. of a that
Mom
tat 34, Mark 2. 1Ntridpe, a000r&.g to the plat Unroof
recorded in tAe office of gm Eoya C unt&L Colorado, Oat
end Rooked* containing 0.500 nave, more or lr,
ho by tone peeanb kid out. plotted add abd0ded toe
sane Into Lob no door harm an doormat* the caw no A
RobdeYm of Lot 34, Nook 2, Whirler, Ton of An....
Conntr of Earle. State of Colorado and dedicate for pubic
0001. stresL ehoen heroin truing moues, drhw,
the Tom of Mar
and the utility and courts
eoamma cod alleys to sham horde for
utility and drainagepurerally and do bertha. dote
that tins abddia shall be ab}et to tin Probative
1Nd and raorded for this Bthdoinlm In to
0190. of the Clerk and boarder of Earle County. Colorado,
Es word thin — do, d - A.D.. 7006
MOdrkdge Lot 34. M.D.
A Colorado tlnl.d Uth01ty Conpmy
By
(Pint name)
Am
STATE OF COLORADO.
COUNTY 9F EAGLE
To CeolMoat. of 0.10.11 a and Ownership was
ado before me Ns day of
2007. by
of MdrNg. Lot 34, LLC. A Colorado Limited Liability
Company
=Won mph=
9thneee my hand cod official seal.
A.D.
ore
Notery Public
Community Bade Of Colorado
Bye
(Print name)
Aer
STATE OF COLORA00 .
COU
NTY 35 LAG!
illbs ffo'N•,deepea Cancer of Dedootm and Owradhp .ve
before me this _ day of AD.
7006 by aunty
of Connudty Bahr Of Colorado.
IRiwe". mn erten
yniard rod oflkld add.
Notary Podia
BLwt5Taes ammo=
I. NNW d Poek do bordby certify that I an a Probedar
Lad Summar loomed no the knee of the Stab of Colorado,
that thin Plat in a true, carat and ooroplde Plat of A
Robdorla. Of Lot 34. Blade 2. 9ldrtd9e. a. Laid out,
platted, dddooted and sham anon, that euth Plat Jae made
from no ammab. voravtloyy of odd papsrty by me and underrrry
glob,awb " and of
emoand devote of sham theToed uwbddNm and the sane
�r
tar otolmd man pond In co plaoa end applicableecnregialkos b
revoked by lin Surldek. R.pitforr of en Teen
of Avon
in witness aherof 1 ham set my bad and lied Thin _ day of
. A 0. 7008.
Mlthael .L Pod
Colorado PLS 30110
Colorado Moroni Profuda,d lord Snow
CURVE
Cl
a
RADIUS
195.00'
195.00'
ARC LENGTH
102.38'
69.84'
CHORD LENGTH
101.19'
69.27'
CHORD BEARING
S 3451'25' W
S 60'07'33' w
DELTA ANGLE
30'04'38'
20'27'40'
TANGENT
52.39'
35.19'
MIN CIIMMONIE
Thin Plat, inaludim moron of ao7 lot the., eaeanenb and
rights of ram previa* dgoand not docketed *rem in
ayppwed b the and T Canal of the Tom of Avon. Canty of
• state of Colorado this _day of
2006 A.D., for Ming Nth the Ork and ftoordor of the Canty
of Each and far oaneeya.ee to the Town of the public
dadearer Noon .-roan to woo to aeprasd. the dbr Plat
abject to the prormm that append In no say *Norm to
Tom of Awn formaim or eadruatlm of Inprenowb an n
llands, b for eammento
ToCared .d mart
not saki
amraral
=ill no say abfgote to Town of Mon for m3otmenoe of
drab until aanrbuotlon of rocernento theorem odd Add
boon aam�m plalad to the aoi gn of ate Town Cowed Approval
of this d't by- the Tom ie coment only aid ID not to be
a mouthed re armored of the tadadod aoneabnsr of this
plat or my downonb Malice theta
NWE88 MY HMO Air MA- WINE TONI OF AVON
TOIN COWL OF THE TOM OF AVCN
Bye
Mayer
Atfoob
Tan Clerk
11th BIBI✓AALIO[ 00lAt1Y7;
Lad Tile Mermen Company dam booby- certify MARA=
As
anmdrd the thin to a8 loots Nr.n upon tan plat end that
Ste to ern keno le word ho
five and door of d limo errartrordS lose and c..mmob mat ee Mow
card this
BY
day of AD.. 7006
COlitr1OME On TAte Ins
L tlr andordgr4 do booby oriny that the entire anawt of
Mao and a mornrob der and payable ee of .pan d
poodle of red "Nate *morbid an thin plat r pad In knL
Dora thin of • n. 7600.
Trvear of taps County
OINK As INIOLIMIWS alprlGw<
Thin Pot eve lad for rood in the 010. of to Clark and
Recorder at _ o'clock A.D., 2000 and
in duly rearmed a Remotion Number
Clerk end Rdoorder
Fr
Deputy
SHEET 1 OF 1
J08 N0. 3035
Memo
To: Honorable Mayor and Town Council
Thru: Larry Brooks, Town Manager
From: Justin Hildreth, P.E., Town Engineer
Shane Pegram, Engineer II
Date: June 3, 2008
Re: Resolution No. 08-19, Approving the Condominium Map, A Resubdivision of Lot
12, Block 2, Benchmark At Beaver Creek — Amendment No. 4, Town of Avon, Eagle
County, Colorado (540 West Beaver Creek Boulevard)
Summary: The applicant, Bel Lago LLC, owner of a condominium structure currently under
construction at 540 West Beaver Creek Boulevard, has submitted a Condomium Map to resubdivide
Lot 12, Block 2, Benchmark At Beaver Creek — Amendment No. 4, Town of Avon, Eagle County,
Colorado. This Condominium Map resubdivides the existing Lot 12, Block 2, Benchmark at Beaver
Creek into 10 distinct condominium units, general common elements, and limited common elements.
The party wall agreement and declarations have been referred to John Dunn and Community
Development and all requested revisions have been made. The Condominium Map is in
conformance with Title 16 of the Avon Municipal Code, Subdivisions. Resolution 08-19 is attached
as Exhibit A, and a copy of the Condominium Map is attached as Exhibit B.
Recommendation: Based on provisions of Chapter 16.24.30 and other applicable sections of Title
16, Avon Municipal Code, staff recommends approval of Resolution No. 08-19, Series of 2008, A
Resolution Approving the Condominium Map, A Resubdivision of Lot 12, Block 2, Benchmark at
Beaver Creek Amendment No. 4, Town of Avon, Eagle County, Colorado, subject to completion of
technical corrections identified by staff.
Proposed Motion: I move to approve Resolution No. 08-19, Series of 2008, A Resolution
Approving the Condominium Map, A Resubdivision of Lot 12, Block 2, Benchmark at Beaver Creek —
Amendment No. 4, Town of Avon, Eagle County, Colorado, subject to completion of technical
corrections identified by staff.
Town Manager Comments:
Attachments:
Exhibit A Resolution 08-19, Series of 2008
Exhibit B Condominium Map, A Resubdivision of Lot 12, Block 2, Benchmark at Beaver Creek —
Amendment No. 4, Town of Avon, Eagle County, Colorado
TOWN OF AVON
RESOLUTION NO. 08 -19
Series of 2008
A RESOLUTION APPROVING THE CONDOMINIUM MAP, BEL LAGO
CONDOMINIUMS , A RESUBDIVISION OF LOT 12, BLOCK 2, BENCHMARK AT
BEAVER CREEK — AMENDMENT 4, TOWN OF AVON, EAGLE COUNTY,
COLORADO.
WHEREAS, Bel Lago, LLC submitted a Condominium Map for a Resubdivision of Lot 12,
Block 2, Benchmark at Beaver Creek — Amendment No.4, Town of Avon, Eagle County,
Colorado, located at 540 West Beaver Creek Boulevard; and
WHEREAS, the Condominium Map has been reviewed by the Town Staff; and
WHEREAS, the Condominium Map was found to be in conformance with all applicable
sections of Title 16, Subdivision, of the Avon Municipal Code; and
WHEREAS, the proposed resubdivision complies with the requirements for consideration as a
Condominium Map.
NOW, THEREFORE BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN
OF AVON, that the Condominium Map, A Resubdivision of Lot 12, Block 2, Benchmark at
Beaver Creek — Amendment No. 4, Town of Avon, Eagle County, Colorado, is hereby approved
by the Town of Avon subject to the completion of technical corrections as identified by Town
Staff.
ADOPTED THIS DAY OF , 2008.
TOWN COUNCIL
TOWN OF AVON, COLORADO
Ronald C. Wolfe, Mayor
ATTEST:
Patty Bierle-McKenny
Town Clerk
NOTES
CONDOMINIUM MAP
TOWN CERTIFICATE (CONDOMINIUM PLAT)
1. The purpose of this Condominium Mop is to create individual Condominium Units, and to indicate the location of Limited
Common Elements (L.C.E.) and General Common Elements (G.C.E.), and to create two additional utility and drainage
easements as shown hereon.
2. BASIS OF BEARING. S 82'42'15"E between the northwest corner of Lot 11, a found 1.25" red plastic cop on rebor, LS No.
2183, and the northwest corner of Lot 16, a found 1.25" yellow plastic cop on rebar, LS No, 10B47, as shown on Sheet 2
hereon.
3. BASIS OF ELEVATION. Sanitary Sewer Manhole Rim with elevation of 7444.9', as shown on Sheet 2 herean.
4. SURVEY DATE: March 2007 —February 2008.
5. Legal description, record easements and rights —of —way shown an this plat were derived from the Title Commitment Order
No. bellago—C2 provided by Stewart Title Guaranty Company with an effective dote of January 31, 2008.
6. This property is subject to the Restatement of and Sixth Amendment to Decloration of Protective Covenants for
Benchmark at Beaver Creek Subdivision recorded April 23, 1985 in Book 411 at Page 960 as Reception No. 308238, and
Amendment recorded February 7, 1990 in Book 522 at Page 721 as Reception No. 41B8B8.
7. This property is subject to the terms, conditions, easements, restrictions and provisions of the Final Plot of Benchmark of
Beaver Creek recorded February 27, 1974 in Book 233 at Page 566 as Reception No. 129460; revised Final Plot of
Benchmark at Beaver Creek recorded December 26, 1974 in Book 23B at Poge 41 as Reception No. 134061; corrected Final
Plat of the Corrected Revised Final Plot of Benchmark at Beaver Creek, r carded August 11, 1976 In Book 247 of Poge 989
as Reception No. 144231; Final Plot Amendment Na. 3 of Benchmark at Beaver Creek, recorded October 1, 1976 In Book 249
at Poge 93 as Reception Na. 145347; and the Official Plot —Town of Avon, Eagle County, Colorado and Find Subdivision Plot
—Amendment No. 4 Benchmork at Beaver Creek as recorded on September 5, 197B in Book 274 at Page 701 as Reception
Na. 171107.
8. This property is subject to the use restrictions contained in the deed recorded June 29, 1979 in Book 287 at Page 548
as Reception Na. 183950.
9. This property is subject to the terms of Resolution Na. 79-12, Town af Avon, Series of 1979, recorded June 27, 1979 in
Book 287 at Page 438 as Reception No. 183B40.
10. This property is subject to a 10' wide Holy Crass Energy Underground Right —of —Way Easement recorded September 20,
2006 as Reception Na. 200625662 in which the easement centerline is not described (approximate location only) and to a
Holy Crass Energy Trench, Conduit and Vault Agreement recorded September 20, 2006 as Reception Na. 200625663.
11. Street address: 0540 West Beaver Creek Boulevard.
12. The units defined herein are subject to the Declaration for Bel Logo recorded
Reception Na.
20 at
13. Bel Lago, LLC, a Colorado Limited Liability Company, hereby dedicates the following non—exclusive easements with this
final plat:
a) Utility and Drainage Easements an, aver, under, above, across and through those areas designated as "UTILITY AND
DRAINAGE EASEMENT" far the purpose of i) the installation, use, repair, replacement, Improvement and maintenance of
utilities of any kind whatsoever, including but not limited to waterlines and hydrants, sanitary sewerlines and manholes,
telephone lines, cable television lines, gaslines, electric lines, fiber optic lines, other communication lines and all related
structures, together with a right of ingress and egress thereto, and ii) storm drainage, drainage of water flowing from other
lands along with the installation, use, repair, replacement, improvement and maintenance of drainage structures including but
not limited to swales, gutters, ditches, starm piping, and culverts, together with a right af ingress and egress thereto.
b) Temporary Encroachment Easements on, aver, under, above, across, and through those areas designated herean as
'TEMPORARY ENCROACHMENT EASEMENT' for the purpose of authorizing the encroachment of a) the trash enclosure fram
Alpenflara Condominiums (Lot 11) onto the subject property, and b) the concrete walk from Buck Creek Condominiums (Lot
13) onto the subject property. Each Temporary Encroachment Easement shall be vacated upon the replacement, and far
Improvements of each respective encroachment; or within 90 days of proper legal notice from Bel Lago, LLC ar Bel Logo
Association, a Colorado nonprofit corporation, to remove the encroaching areas from the subject property.
14. The Condominium units shown hereon may not be converted to time share units.
CERTIFICATE OF TAXES PAID
1, the undersigned, do hereby certify that the entire amount of taxes and assessment due and payable as of
upon all parcels of real estate described an this Condaminium Map arepaid in full.
Dated this_____ day of A.O., 2008
Treasurer of Eagle County
By
Name:
Title: (Deputy) Treasurer
UNIT SUMMARY TABLE
UNIT #
SQ. FOOTAGE
USE
ADDRESSES
1
904 SQ. FT.
RES.
2
2162 SQ. FT.
RES.
3
2068 SQ. FT.
RES.
4
1262 SQ. FT.
RES.
5
2008 SQ. FT.
RES.
6
1500 SQ. FT.
RES.
7
2148 SQ. FT.
RES.
8
2813 SQ. FT.
RES.
9
1492 SQ. FT.
RES.
10
4535 SQ. FT.
RES.
NOTICE: According to Colorado law you MUST commence any legal
action based upon any defect In this survey within three years
after you first discovered such defect. In no event, may any
action based upon any defect in this survey be commenced more
than ten years from the date of certification shown hereon.
BEL LAGO CONDOMINIUMS
A RESUBDIVISION OF LOT 12, BLOCK 2, BENCHMARK AT
BEAVER CREEK - AMENDMENT NO. 4
TOWN OF AVON, EAGLE COUNTY, COLORADO
Sheet 1 of 9
VICINITY MAP
SECTION 12, T.5S., R.82W., 6TH P.M.
SCALE 1"-500'
TITLE CERTIFICATE
The undersigned does hereby certify it has examined the title to all lands shown upon this Condominium Map and that title to
such lands Is vested in Bel Logo LLC, a Colorado Limited Liability Company, free and clear of all liens and encumbrances, except
os follows:
Dated this __ day of 20
Agent: _
Company.
SURVEYOR'S CERTIFICATE
I, Stephen R. Wujek, do hereby certify that I am a Professional Land Surveyor licensed under the laws of the State of Colorado: that this
Condominium Map is true, correct and complete and fully and accurately depicts the Condominium Units and camman ownership areas, and
identifies location, layout, dimension, and horizontal and vertical boundaries; that such Map was prepared subsequent to substantial completion of
all structural components of all buildings containing or comprising any Units thereby created; that such Map complies with, and contains all the
information required by, C.R.S. 3B-33.3-209 and all other statutes and regulations applicable to mops af condominium cammon interest
subdivision.
In witness whereaf, I hove set my hand and seal this day of A.O., 200_.
By.
Stephen R. Wujek, PLS No. 225B9
Colorado Professional Land Surveyor
This Plat is approved by the Town Council of the Town of Avon, County of Eagle, State of Colorado this day
of A.O., 200 for filing with the Clerk and Recorder of the Caunty of Eagle. Approval of this Plot by the Town is a
consent only and is not to be canstrued as an approval af the technical correctness of this Plot or any documentation relating thereto.
WITNESS MY HAND AND SEAL OF THE TOWN OF AVON:
TOWN COUNCIL OF THE TOWN OF AVON
BY:
Mayor
ATTEST:
Town Clerk
CERTIFICATION OF DEDICATION AND OWNERSHIP
Know all men by these presents that Bel Logo LLC, a Colorado Limited Liability Company, and Charles E. Lakin, Trustee of the Charles E.
Lakin Revocable Trust UTA dated 01-27-2003, being sale owners In fee simple, mortgagee or lienhaider of all that real property described
os follows:
Lot 12, Black 2. Amendment Na. 4 — Benchmork at Beaver Creek according to the Official Plat —
Town of Avon, Eagle County, Colorado and Final Subdivision Plot thereof, as recorded an September
5, 1978 in Baok 274 at Poge 701 as Reception No. 171107 of the Eagle County Records, and
containing 0.690 acres, more or less
has by these presents laid out, plotted and subdivided the same into Condominium Units as shown hereon this Condominium Map and
designate the same s BEL LAGO CONDOMINIUMS, a condominium in the Town of Avon, County af Eagle, State af Colorado and dedicate far
public use the utility and drainage easements shown hereon far utility and drainage purposes only, and do further state that this subdivision
shall be subject to the Declarations, filed and recorded far this subdivision in the Office of the Clerk and Recorder of Eagle County, Colorado
as Reception No.
EXECUTED this day af A.O. 200
Owner: Bel Logo LLC, a Colorado
Limited Liability Company
P.O. Box 316
Minturn, CO 81645
By.
STATE OF COLORADO
)SS
COUNTY OF EAGLE
Title:
The foregoing Certificate of Dedication and Ownership was acknowledged before me this ____ day of _
A.O. 20_, by
as of Bel Lago LLC, a Colorado Limited Liability Company
My Commission expires
Witness my hand and official seal.
(SEAL)
Natory Public
Mortgagee: Chorle E. Lakin, Trustee af The
Charles E. Lakin Revocable
Trust UTA dated 01-27-2003
B990 West Dodge Road
Suite 225
Omaha, NE 68114
By.
STATE OF
COUNTY OF
)ss
Title:
The foregoing Certificate of Dedication and Ownership was ocknawledged before me this
A.O. 20_, by
My Commission expires
Witness my hand and official seal.
(SEAL)
day af _
of Charles E. Lakin, Trustee of The Charles E. Lakin Revocable Trust UTA
Notary Public
CLERK ANO RECORDER'S CERTIFICATE
This Condominium Map was fled far record in the office of the Clerk and Recorder of Eagle County, Colorado at o'clock _M., an
this day of A.D. 20and is duly recorded at Reception Na
REVISED PER TOWN OF AVON COMMENTS 6/03/08 JBB
CONDOMINIUM MAP
BEL LAGO CONDOMINIUMS
A RESUBDIVISION OF LOT 12. BLOCK2, BENCHMARK AT
BEAVER CREEK - AMENDMENT NO. 4
TOWN OF AVON, EAGLE COUNTY, COLORADO
By.
Clerk and Recorder
Deputy
DRAMA Dti
RPK
DAIS
04/22/08
CHECKED er, SRW
rte: 04160
APAIMWG 5; 04160_CONDC
MARCIN ENGINEERING LLC
P.O. Box 1062
AVON, CO 81620
(970) 748-0274
(970) 748-9021 FAX
a/EEr 1 or 9
CONDOMINIUM MAP
TRACT G
REC. NO.
211891
BENCHMARK:
SEWER MANHOLE
RIM - 7444.9'
INV. - 74320'
O
0
0
0
o
TELE
PED.
m MEIER
ELEC.
MN
9
FOUND SURVEY MONUMENT
1 r DIAMETER RED PLASTIC
CAP ON REBAR STAMPED
LS 2183 MONUMENT FALLS
525'46'E 1.27 FROM CORNER
ALPENFLORA
CONDOMINIUMS
2 00) EEC. NO.
87
UTIUTY AND DRAINAGE
EASEMENT CREATED
BY THIS PLAT SEE
NOTES ON SHEET 1 OF 1
BEL LAGO CONDOMINIUMS
A RESUBDIVISION OF LOT 12, BLOCK 2, BENCHMARK AT
BEAVER CREEK - AMENDMENT NO. 4
TOWN OF AVON, EAGLE COUNTY, COLORADO
Sheet 2 of9
SEE DETAIL A
TEMPORARY
ENCHROACHMENT
EASEMENT, SEE NOTES
ON SHEET 1 OF 1
UTILITY AND DRAINAGE
EASEMENT CREATED
BY THIS PLAT SEE
NOTES ON SHEET 1 OF 1
TRASH
FOUND SURVEY MONUMENT
NORM -NEST CORNER LOT 11
r
1 b' CN ErERREB 8�3MPETIC
CAP ON REBAR STAMPED
LS
CONC. CURS I
18' HOPE
OUT
CC z
4
i a R.
g Og
3
t Si
-- 20.0'--
0
0
O
O
w
11
45.3
21.0
PATIO
LCE
1 UNIT 101,
(q"`..
1 PATO
1
LCE
UNIT 101
S 04'43'18'W
13.4
real 11
w-10.0' --i
L-
111E
PED.
11.0
00
9.5
Lo
wo
21.5
BUILDING
OVERHANG
TEMPORARY
ENCHROACHMENT
EASEMENT, SEE NOTES
ON SHEET 1 OF 1
44n'
0
w
12.5
0
SANITARY
CLEAN -OUT
GCE
c 15.5
w
0
g.5
0'
7.5' UT1UTY AND DRAINAGE (Bk 249 Pg 93)
& BUILDING SETBACK (SIDE)
•l S 04131Erw
FOUND SURVEY MONUMENT
1 ;' DIAMETER YELLOW PLASTIC
CAP ON REBAR STAMPED
LS 10847 MONUMENT FALLS
528'48'E 1.03° FROM CORNER
UNE TABLE
UNE
LENGTH
BEARING
L1
&29
S84'39'42'E
L2
12.57
S09'16'42'E
0
9.33
580'43'18'W
L4
2.28
584'39'42'E
LS
4.30
SB8132'45'E
LB
2.83
N021727'E
L7
3.21
N84TS1'07'W
LB
11.57
N0239'00'E
L9
0.55
N88T2'45'W
NOM Mewde M Odarc& law we MUST aeneeenw any lied
cells bawd .Wan coy dole! N this saver sift Ogee parr. -
Mgr par Int dsswM lea d.NcL N ne cowl, my any
pew rani sew argr (Meth tele sues. M aeelewresd son
then toe pare fen be dole of earlModlsn sheen Aar.
DETAIL A
1"=5' TRASH
ENCLOSURE
L1
26.0
•0
0
20.0
GCE
PROPOSED CURB
VG71 MR( ITO
0
29.9
19.5
20.0
6.0
LOT 12
BLOCK 2
#.69e ACRES
(QM)
6 STORY CONCRETE
AND FRAME BUILDING
U'
UTUTY AND DRAINAGE EASEMENT (Bk 247 Pg 989)
& BUILDING SETBACK (SIDE)
I 180.8'
<o
r r L8
L6
25,5
GCE
CONCRETE RETAINING WALL
20.5
'0
19.0 a 2.
•
0 7.2 0
m
rn
STORM
MH
33.02' a,
TRAN MER PAD _ 0
1.5
'o
10.0
0
5.0
z
2
d
34.4
PROPOSED CURB
AND GUTTER
GCE
N 05'26'59' E
L
35.3
14
G
G
230.61'
GRAPWC SCAR
( 1M)
1 Irk - 19 s
NOTICE According to Colorado law you must commence any legal action based
upon any defect In this survey within three years after you first discover such
defect In no event may any action based upon any defect In this survey be
commenced more than ten years from the date of the certification shown hereon.
BUCK CREEK CONDOMINIUMS
(LOT 13) REC. NO. 211007
Taw® FIR 7OMM Cr AVON OMMEMM 8/03/09
M D4
FOUND SURVEY MONUMENT
1 1/2' DIAMETER ALUMINUM
CAP aN No. 5 REBAR
STAMPED LS 22589
D4
WATER
VALVE
(1w)
w
a
zq 2J
w co cl
-4
to I 'T'v
O
AE
O
z
N
O(• C7
ITN
Ol
FOUND SURVEY MONUMENT
1 1/2" DIAMETER ALUMINUM
CAP ON No. 5 REBAR
STAMPED LS 22589
FOUND SURVEY MONUMENT
NORTHWEST CORNER LOT 18
1 ir DIAMETER mCAP ON aim TIC PLAS
STAMPED LS 10847
CONDOMINIUM MAP
BEL LAGO CONDOMINIUMS
A RESIIBDIVISION OF LOT 12. BLOCK 2, BENCHMARK AT
BEAVER CREEK- AMENDMENT NO. 4
TOWN OF AVON. EAGLE COUNTY, COLORADO
awva► RAr Ms 0t/2?/08
OMB IM SRw �elr�,041Q1R. G1GrInIG
• _ 04160 awl 2 w 9
MARCIN ENGINEERING LLC
PA. Bacot 1002
A• 88920
•T rI 743-0274
DOD 400021 FAX
CONDOMINIUM MAP
BEL LAGO CONDOMINIUMS
A RESUBDIVISION OF LOT 12, BLOCK 2, BENCHMARK AT
BEAVER CREEK - AMENDMENT NO. 4
TOWN OF AVON, EAGLE COUNTY, COLORADO
Sheet 3 of 9
w
GRAPHIC SCMZ
•
()R ME)
1bob -O i
NOTICE. According to Colorado law you must commence any legal action based
upon any defect In this survey within three years after you first discover such
defect. In no event may any action based upon any defect in this survey be
commenced more than ten years from the date of the certification shown hereon.
L-
LEVEL 0
ELEVATION= 7446.0
LEGEND
LJ
L
_J
L
UNIT
GENERAL COMMON DEMENT (G.C.E.)
UMITED COMMON ELEMENT (L.C.E.)
faw® PER 1af O* AVON COMBOS s/O3,AS i
CONDOMINRJN MAP
BEL LAGO CONDOMINIUMS
A RESVBDIVISION OF LOT 13, BLOCK 1, BENCHMARK AT
BEAVER CREEK - AMENDMENT NO. 4
TOWN OF AVON, EAGLE COUNTY, COLORADO
MIN at RR! ain 0 4/22/129
alaaalar �w wrM,O4f60—C NOG
Jig NW 04160 ale 3 or 9
/1
MARCIN ENGINEERING LLC
PA Boa 1002
AVON, CO MO
CM 741-0274
O) 74IHI0IX FAX
CONDOMINIUM MAP
BEL LAGO CONDOMINIUMS
A RESUBDIVISION OF LOT 12, BLOCK 2, BENCHMARK AT
BEAVER CREEK - AMENDMENT NO. 4
TOWN OF AVON, EAGLE COUNTY, COLORADO
Sheet 4 of 9
GRAPHIC MALI
•
(=r)
t lrr - a s
NOTICE. According to Colorado law you must commence any legal action based
upon any defect In this survey within three years after you first discover such
defect. In no event may any action based upon any defect in this survey be
commenced more than ten years from the date of the certification shown hereon.
LEVEL 1
ELEVATION= 7457.0
LEGEND
0
CI
UNIT
GENERAL COMMON DEMENT (G.C.E.)
LIMITED COMMON ELEMENT (LC.E.)
KNOW PIN Mel OF AVON OONNOfla •
CONDOMINIUM MAP
BEL LAGO CONDOMINIUMS
A RESUBDI VISION OF LOT 12, BLOCK 2, BENCHMARK AT
BEAVER CREEK - AMENDMENT NO. 4
TOWN OF AVON, EAGLE COUNTY. COLORADO
err sr RAC _ 04/??✓bl$
mr�r w wrrwr04190-COMiG
awe. 04160 sr 4 r 9
MARCIN ENGINEERING LLC
P.O. Bac 1002
A• CO IMO
I•l rl 741-C274
(07B) 40-Io FAX
CONDOMINIUM MAP
BEL LAGO CONDOMINIUMS
A RESUBDIVISION OF LOT 12, BLOCK 2, BENCHMARK AT
BEAVER CREEK - AMENDMENT NO. 4
TOWN OF AVON, EAGLE COUNTY, COLORADO
Sheet 5 of 9
LEVEL 2
ELEVATION= 7469.0
GRAPHIC Sc ii
•
( W)
1 IN& s i
NOTICE. According to Colorado low you must commence any legal action based
upon any defect In this survey within three years after you first discover such
defect in no event may any action based upon any defect in this survey be
commenced more than ten years from the date of the certification shorn hereon.
LEGEND
1
LI
UNIT
GENERAL COMMON ELEMENT (G.C.L)
UNITED COMMON ELEMENT (LC.E.)
MUD Pat 10.1 0► A= canons
CONDOMINIUM MAP
BEL LAGO CONDOMINIUMS
A RESU0DI VISION OF LOT 12, BLOCK 2. BENCHMARK AT
BEAVER CREEK - AMENDMENT NO.4
TOWN OF AVON, EAGLE COUNTY, COLORADO
SAM la AR am OE/22✓M
SOW SW w a11a1Aaimea-cLAve
scar 04100 afar r
MARCIN ENGINEERING LLC
P.O. Bat 1002
A • CO slam
7400274
04021 l FAX
.f I)
CONDOMINIUM MAP
BEL LAGO CONDOMINIUMS
r —r
L
GRAPHIC accts
A RE SUBDIVISION OF LOT 12, BLOCK 2, BENCHMARK AT
BEAVER CREEK - AMENDMENT NO. 4
TOWN OF AVON, EAGLE COUNTY, COLORADO
Sheet 6 of 9
r
P
r
C-MIR )
i irk -_ .
NOTICE. According to Colorado law you must commence any legal action based
upon any defect In this survey within three years after you first discover such
defect In no event may any action based upon any defect in this survey be
commenced more than ten years from the date of the certification shown hereon.
LEVEL 3
ELEVATION= 7480.0
LEGEND
Li
UNIT
GETERAL COMMON ELEMENT (G.C.E.)
UNITED COMMON ELEMENT (LC.E.)
0
It1M PIR WIN OF AM 001111211111 e/WWi/bI i
CONDOMINIUM MAP
BEL LAGO CONDOMINIUMS
A RESUHDIVISION OF LOT 12, BLOCK 2, BENCHMARK AT
BEAVER CREEK- AMENDMENT NO. 4
TOWN OF AVON, EAGLE COUNTY, COLORADO
me RAC M>f 04//w
OEM a� SWM M Na$041aR.CLNOiz
�... 04160 saw Q v0
MARCIN ENGINEERING LLC
P.O. Boa 1302
A • CO SiMD
7m'aQ21 FAX
CONDOMINIUM MAP
BEL LAGO CONDOMINIUMS
A RESUBDIVISION OF LOT 12, BLOCK 2, BENCHMARK AT
BEAVER CREEK - AMENDMENT NO. 4
TOWN OF AVON, EAGLE COUNTY, COLORADO
Sheet 7 of 9
GRAPHIC SCALE
(mpgr)
1 inch _ 1D ft
NOTICE. According to Colorodo law you must commence any legal action based
upon any defect in this survey within three years after you first discover such
defect. in no event may any action based upon any defect in this survey be
commenced more thou ten years from the date of the certification shown hereon.
LEVEL 4
ELEVATION= 7491.0
LEGEND
UNIT
GENERAL COMMON ELEMENT (G.C.E.)
LIMITED COMMON ELEMENT (L.C.E.)
UNIT 8
p- LEVEL 4
:;1994 sq. ft
REVISED PER TOWN OF AVON COMMENTS 8/03/08 JOB
CONDOMINIUM MAP
BEL LAGO CONDOMINIUMS
A RES UBDI VISION OF LOT I Z, BLOCK 2, BENCHMARK AT
BEAVER CREEK- AMENDMEN 110.4
TOWN OF AVON, EAGLE COUNTY, COLORADO
DRAIN' e»
RPK DATE 04/22/08
CHECKED w1
SRW DRANDyg Na,04180
MARCIN ENGINEERING LLC
P.O. Box 1062
AVON, CO 81620
(970) 748-0274
(970) 748-9021 FAX
04160 sear 7 or 9
CONDOMINIUM MAP
BEL LAGO CONDOMINIUMS
A RESUBDIVISION OF LOT 12, BLOCK 2, BENCHMARK AT
BEAVER CREEK - AMENDMENT NO. 4
TOWN OF AVON, EAGLE COUNTY, COLORADO
Sheet 8 of 9
1
GRAPHIC SCALE
( W MIT )
1 Mob - 10 it.
NOTICE. According to Colorado low you must commence ony legol oction based
upon ony defect in this survey within three yeors ofter you first discover such
defect. In no event moy ony action bosed upon any defect in this survey be
commenced more than ten years from the date of the certification shown hereon.
r__•
L.._ I
L
LEVEL 5
ELEVATION= 7502.0
LEGEND
UNIT
GENERAL COMMON ELEMENT (G.C.E.)
LIMITED COMMON ELEMENT (L.C.E.)
UNIT 7
LEVEL 5
'811 sq. ft
REVISED PER MIN OF AVON COMMENTS 8/03/08 ,BB
CONDOMINIUM MAP
BEL LAGO CONDOMINIUMS
A RESUBDIVISLON OF LOT I2, BLOCK 2, BENCHMARK AT
BEAVER CREEK . AMENDMENT NO.
TOWN OF AVON, EAGLE COUNTY. COLORADO
PAW Dr!
RPK q,7 04/22/08
OEOrED B11
SRW
DPANOMJ m2,04160_00N00
MARCIN ENGINEERING LLC
P.O. Box 1062
AVON, CO 81620
(970) 748-0274
(970) 748-9021 FAX
JOS Na:
04160 sEEr 8 OF 9
CONDOMINIUM MAP
SECTION
A 5.12
LEVEL "5" ELEV. = 7502.0
LEVEL "4" ELEV. = 7491.0
9LEVEL "3" ELEV. = 7480.0
LEVEL "2"
ELEV.=7469.0
9 LEVEL "1"
ELEV.=7457.0
LEVEL "0"
ELEV.=7446.0
A _
2.0'
Gc
TM
l rg,uN�T 9`/�
Al ITJ
di
NOTICE. According to Colorado law you must commence any legal action based
upon any defect In this survey within three yeors after you first discover such
defect. In no event may any action based upon any defect in this survey be
commenced more than ten years from the date of the certification shown hereon.
LEVEL "5" ELEV. = 7502.0
LEVEL "4" ELEV. - 7491.0
LEVEL "3" ELEV. m 7480.0
1 EVEL "2"
ELEV. 7469.0
LEVEL "1"
ELEV.=7457.0 8
1EyFL "0"
ELEV.=7446.0
SECTIONS
SECTION
A 5.11
BEL LAGO CONDOMINIUMS
A RESUBDIVISION OF LOT 12, BLOCK 2, BENCHMARK AT
BEAVER CREEK - AMENDMENT NO. 4
TOWN OF AVON, EAGLE COUNTY, COLORADO
Sheet 9 of 9
0
LEVEL "5" ELEV. = 7502.0
LEVEL "4" ELEV. - 7491.0 8
LEVEL "3" ELEV. = 7480.0
LEV i '2"
ELEV.=7469.0
LEVEL "1"
ELEV.=7457.0
LEVEL "0"
ELEV.=7446.0 P
SECTION
A 5.13
LEVEL "2"
ELEV.=7469.0
LEVEL "1"
ELEV.=7457.0
LEVEE "0"
ELEV.=7446.0
GRAPHIC SCALE
REVISED PER TOM OF AVON COMMENTS 6/03/08 ,6B
CONDOMINnIM MAP
BEL LAGO CONDOMINIUMS
A RESUBDMS ION OP LOT IF_ BLOCK'_, BENCHMARK AT
BEAVER CREEK- AMENDMENT NO. 4
TOWN OF AVON, EAGLE COUNTY, COLORADO
( DI JUT)
lh,eh- 10 ft.
GRAN ee
RPK ate 04/22/08
CNECCED an
SRW
ae11rto ,a,04160_CONDC
MARCIN ENGINEERING LLC
P.O. Box 1062
AVON, CO 81620
(970) 748-0274
(970) 748-9021 FAX
„cs NO:
04160 sir 9 OF 9
TOWN OF AVON, COLORADO
RESOLUTION NO. 08-20
SERIES OF 2008
A RESOLUTION OF THE TOWN OF AVON, COLORADO, APPROVING AN
INTERGOVERNMENTAL AGREEMENT BETWEEN THE TOWN OF AVON,
COLORADO AND THE EAGLE RIVER FIRE PROTECTION DISTRICT,
CONCERNING THE COLLECTION, PAYMENT AND USE OF EMERGENCY
SERVICE IMPACT FEES
WHEREAS, the Town of Avon, Colorado, ("Town") is a home rule municipality duly
organized and existing under Article XX of the Colorado Constitution and the Town of Avon
Home Rule Charter of 1978 ("Charter"); and
WHEREAS, pursuant to C.R.S. § 31-15-601(1)(1), the Town Council has the power to
erect engine houses and provide fire engines and the necessary fire apparatus for the
extinguishing of fires and to provide for the use and management of the same by volunteer fire
companies or otherwise; and
WHEREAS, the Eagle River Fire Protection District is a Colorado special district
existing and operating under Title 32, Article 1, C.R.S., which includes the Town within its
jurisdictional boundaries for the provision of fire protection and emergency medical services;
and
WHEREAS, Article XI, Section 7, of the Colorado Constitution allows the State and its
political subdivisions to give direct or indirect financial support and assistance to any other
political subdivision as may be authorized by general statutes; and
WHEREAS, Article XIV, Section 18(2)(a) of the Colorado Constitution supports the
cooperation or contracting by or among any of its political subdivisions to provide any function
or facility lawfully authorized to each of the cooperating units, including, without limitation, the
sharing of costs, the imposition of taxes, or the incurring of debts; and
WHEREAS, Sections 29-1-201 and 203, C.R.S., permit and encourage governmental
entities to make the most efficient and effective use of their powers and responsibilities by
cooperating and contracting with other governmental entities to provide any function, service or
facility lawfully authorized to each, including the sharing of costs; and
WHEREAS, the Local Government Land Use Control Enabling Act of 1974 authorizes
and encourages local governments to cooperate or contract with other units of government for
the purpose of regulating the development of land and the impacts thereof; and
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN
OF AVON, COLORADO, as follows:
Section 1. The Intergovernmental Agreement between the Town and the Eagle River
Fire Protection District, attached as Exhibit A hereto, is approved.
{00086404.DOC / 2}
Section 2. The Town staff is authorized and directed to take all action necessary and
appropriate with respect to the implementation of the agreement.
ADOPTED BY THE TOWN COUNCIL OF THE TOWN OF AVON, COLORADO,
UPON A MOTION DULY MADE, SECONDED AND PASSED AT ITS REGULAR
MEETING HELD AT THE TOWN OF AVON, ON THE 10TH DAY OF JUNE, 2008.
TOWN OF AVON, COLORADO
By:
Ronald C. Wolfe, Mayor
Attest:
By:
Patty McKenny, Town Clerk
{00086404.DOC / 2}
FINALLY ADOPTED, PASSED, APPROVED, AND ORDERED PUBLISHED BY
THE TOWN COUNCIL OF THE TOWN OF AVON, COLORADO, UPON A MOTION
DULY MADE, SECONDED AND PASSED AT ITS REGULAR MEETING HELD AT THE
TOWN OF AVON, ON THE 10TH DAY OF June, 2008.
TOWN OF AVON, COLORADO
By:
, Mayor
Attest:
By:
, Town Clerk
{00086404.DOC / 2}
Exhibit A
(Agreement)
{00086404.DOC / 2}
INTERGOVERNMENTAL AGREEMENT BETWEEN
THE TOWN OF AVON, COLORADO AND THE
EAGLE RIVER FIRE PROTECTION DISTRICT,
CONCERNING THE COLLECTION, PAYMENT AND
USE OF EMERGENCY SERVICE IMPACT FEES
THIS INTERGOVERNMENTAL AGREEMENT is made and entered into this
day of , 2008, by and between the Town of Avon, Colorado
("Town") and Eagle River Fire Protection District ("District"), a special district of the
State of Colorado.
RECITALS
WHEREAS, the Town of Avon, Colorado, ("Town") is a home rule municipality
duly organized and existing under Article XX of the Colorado Constitution and the Town
of Avon Home Rule Charter of 1978 ("Charter"); and
WHEREAS, pursuant to C.R.S. § 31-15-601(1)(1), the Town Council has the
power to erect engine houses and provide fire engines and the necessary fire apparatus for
the extinguishing of fires and to provide for the use and management of the same by
volunteer fire companies or otherwise; and
WHEREAS, pursuant to Section 16.2 of the Charter, the Town may enter into
contracts or agreements with other governmental units of every kind and character for the
joint use of buildings, equipment, or facilities, or for furnishing or receiving commodities
or services of public benefit under such terms and conditions as shall be approved by
Council; and
WHEREAS, the District is a quasi -municipal government and political
subdivision of the State of Colorado operating pursuant to Article 1, Title 32, C.R.S., to
provide prevention and extinguishment of fire, protection of life and property from fire,
enforcement of fire prevention codes, hazardous materials response, and other emergency
services authorized by statute or typically provided by a public fire department
(collectively, "Emergency Services") within the Town; and
WHEREAS, Article XI, Section 7, of the Colorado Constitution allows the State
and its political subdivisions to give direct or indirect financial support and assistance to
any other political subdivision as may be authorized by general statutes; and
WHEREAS, Article XIV, Section 18(2)(a) of the Colorado Constitution supports
the cooperation or contracting by or among any of its political subdivisions to provide
any function or facility lawfully authorized to each of the cooperating units, including,
without limitation, the sharing of costs, the imposition of taxes, or the incurring of debts;
and
{00086425.DOC /}
WHEREAS, Sections 29-1-201 and 203, C.R.S., permit and encourage
governmental entities to make the most efficient and effective use of their powers and
responsibilities by cooperating and contracting with other governmental entities to
provide any function, service or facility lawfully authorized to each, including the sharing
of costs; and
WHEREAS, the Local Government Land Use Control Enabling Act of 1974
authorizes and encourages local governments to cooperate or contract with other units of
government for the purpose of regulating the development of land, including the impacts
resulting therefrom; and
WHEREAS, Section 29-20-104.5, C.R.S., authorizes counties and municipalities
to impose an impact fee as a condition of issuance of a development permit to offset the
costs of providing any capital facility directly related to any service the county or
municipality is authorized to provide, that has a useful life of at least five years, and is
required by charter or general policy of the county or municipality; and
WHEREAS, new development within the Town is placing significant additional
demands on the provision of Emergency Services and the capital facilities necessary to
provide them; and
WHEREAS, the Town acknowledges that without the assistance of the Town in
imposing and collecting impact fees for Emergency Services and their expenditure on
necessary public facilities to provide the Emergency Services, citizens of the Town may
suffer the result of decreased levels of Emergency Services; and
WHEREAS, pursuant to Ordinance No. 08-06 the Town Council has adopted
amendments to the Avon Municipal Code which provide for fire protection and
emergency medical services impact fees to be imposed on development which generates
a need for additional fire protection and emergency medical services capital facilities; and
WHEREAS, by Ordinance No. 08-06 the Town Council has adopted an Impact
Fee Schedule, Section 3.40.100, for the capital facilities of the District; and
WHEREAS, the Town Council, upon consideration of the impacts of land
developments within the Town on the ability of the District to provide adequate
Emergency Services and related capital facilities within the District, has determined that
it is in the best interests of the citizens of the Town and the District to cooperatively and
in a coordinated fashion utilize the revenues from the Town's impact fees for Emergency
Services to fund expenditures by the Town on capital facilities needed to provide
Emergency Services to new development;
{00086425.DOC /}
2
NOW, THEREFORE, in consideration of the Recitals stated above, and the
mutual covenants and promises of the parties hereto, the receipt and sufficiency of which
is acknowledged, the Town and the District agree as follows:
SECTION 1.
PURPOSE
The purpose of this Agreement is to provide for the joint and cooperative funding
of expenditures by the parties on capital facilities needed to provide fire protection and
emergency medical services to new development occurring within the Town, and thereby
carry out the purposes and intent of Ordinance No. 08-06 ("the Impact Fee Ordinance").
Terms used in this Agreement and not defined herein shall have the meanings given to
them in the Impact Fee Ordinance.
SECTION 2.
IMPOSITION AND COLLECTION OF AN
IMPACT FEE FOR EMERGENCY SERVICES
2.1 During the term of this Agreement, the Town shall impose an impact fee
for Emergency Services on each Lot (or other portion) of a Development upon the
commencement of the Emergency Service -Generating Development. Such impact fee
shall be paid to the Town at the time of issuance of a Building Permit.
2.2 For requests for Development approvals that are processed by the Town's
Community Development Department, the obligation to pay the required impact fees
shall be fully disclosed to the applicant by the Community Development Department
prior to such approval. Any developer requesting a development approval shall be
subject to payment of the impact fees established by this Article as a condition of
development approval. The obligation to pay such impact fees shall run with the land.
The impact fee imposed shall be paid at the time of issuance of each Building Permit.
2.3 Town shall not issue a Building Permit for a property within a development
subject to the Town's impact fees for Emergency Services unless the applicant provides
proof of the applicant's payment of the impact fee.
2.4 The Town Council may, by resolution, grant a waiver of the applicable
impact fees for fire and emergency medical services on a development or portion of a
development for the purpose of constructing or providing low or moderately priced
housing units for sale or lease to low or moderate income persons; provided that the
parties to the development shall agree to appropriately restrict the future use of the
applicable units by recorded agreement, deed restriction, covenants, declarations, or
similar instruments as may be required by the Town Manager.
{00086425.DOC /}
3
SECTION 3.
ADMINISTRATION AND EXPENDITURE OF EMERGENCY
SERVICE IMPACT FEE REVENUES
3.1 When an impact fee for Emergency Services is paid to the Town, such
funds shall be transferred by the Town to the District within sixty (60) days following
receipt of such funds, less six percent (6%) of the fee as an administrative fee to offset the
Town's costs of collecting and administering the impact fee. The Town hereby appoints
and designates the District as the Town's designee and agent for purposes of
administering and expending the impact fees for Emergency Services as provided herein.
3.2 Upon receipt, the District shall deposit the Town's impact fees for
Emergency Services in an interest -bearing account identifying the lot, development
activity and development approval for which the impact fee was collected and the
associated category, account, or fund of capital expenditure for which such impact fee
was imposed. Any interest or other income earned on moneys deposited in the interest -
bearing account shall be credited to the account.
3.3 _ The District shall use the Town's impact fees for Emergency Services to
jointly fund, in combination with District funds, the capital facilities necessary to provide
the Emergency Services needed to serve future development, as contemplated by the
Eagle River Fire Protection District Impact Fee Study, dated May 7, 2007, prepared by
BBC Research & Consulting and Stan Bernstein and Associates, Inc., or any updated,
amended or replacement analysis adopted by the Town ("BBC/Bernstein Impact Fee
Study") attached hereto as Exhibit 'A'.
3.4 The District may only utilize the Town's impact fee revenues for planning,
preliminary architectural and engineering services, architectural and engineering design
studies, land surveys, land acquisition, site improvements and off -site improvements
associated with new or expanded facilities; the construction of buildings and other
facilities; and the purchase of apparatus and equipment, including communications
equipment, with an average useable life of at least five (5) years. No impact fees shall be
used for periodic or routine maintenance of facilities and equipment, personnel costs, or
operational expenses, or any purpose not otherwise authorized by Section 29-20-104.5,
C.R.S.
3.5 In the event bonds or similar debt instruments are used to fund Emergency
Service Capital Improvements necessary to provide Emergency Services to a
development within the Town prior to collecting the impact fees associated with the
development as herein provided, once collected, the Town impact fees may be used to
pay debt service on such bonds or similar debt instruments, or to reimburse the District
for capital expenditures which have been made for Eligible Capital Facilities and
Expenditures at any time after the date of this Agreement.
{00086425.DOC /}
4
3.6 The District shall account for all impact fees for Emergency Services
collected pursuant to this Agreement in the manner required by Sections 29-1-801, et
seq., C.R.S., and other applicable law.
3.7 No less than annually, the District shall provide to the Town a copy of its
annual audit report of its collection, administration and expenditure of all impact fees
within the Town and not later than December 1, of each year, a copy of its annual budget
detailing revenues and expenditures of impact fees in the next calendar year.
3.8 The expenditure of revenues from the Town impact fees for Emergency
Services so collected shall constitute expenditure by the Town for assisting in the
provision of Emergency Services to new development within the Town. In exchange for
the Town's expenditure of the impact fees to jointly fund capital facilities in cooperation
with the District, the Town shall obtain an ownership interest in the capital facilities
funded by such impact fees, proportional to the amount of Town impact fees utilized to
fund the capital facility.
3.9 In exchange for the continued provision of Emergency Services within the
Town by the District, the Town hereby assigns to the District the Town's interest in any
and all capital facilities funded in whole or part by the Town's impact fees, for the life of
the capital facility. The District shall operate and maintain the capital facilities in good
condition, subject to reasonable wear and tear. This section shall survive and remain in
effect notwithstanding the termination of this Agreement or repeal or amendment of the
Impact Fee Ordinance for so long as the District continues to use the capital facilities to
provide Emergency Services to the development which paid the Town's impact fees.
Upon the expiration of the useful life of the capital facilities, any remaining Town
interest shall automatically transfer to the District.
SECTION 4.
LIABILITY AND INDEMNIFICATION
4.1 Any other provisions of this Agreement notwithstanding, if the Town is
required to make any refund of any impact fee for Emergency Services, the District shall
reimburse the Town for the required refund. The District shall indemnify, defend and
hold the Town and its officers, agents and employees harmless from and against any and
all claims or liability arising from the Town's implementation of this Agreement; or the
administration and expenditure by the District of any of the Town's impact fees.
Specifically, this indemnification shall include, but not be limited to, any legal action by
any party contesting this Agreement or the Impact Fee Ordinance on the grounds of
unconstitutionality, lack of authority, breach of contract, preemption by State law or any
other grounds. The District shall also indemnify, defend and hold the Town, and its
officers, agents and employees, harmless from and against any and all claims arising
from any breach or default in the performance of the obligations on the District's part to
{00086425.DOC I)
5
be performed under the provisions of this Agreement, or arising from any intentional
acts, negligence or omissions of the District or any of its officers, agents, and employees.
Such indemnification by the District as provided in this Section shall include all costs,
attorneys' fees, expenses and liabilities incurred in the defense of any claim or any action
or proceeding brought on any such claim; provided, however, nothing contained herein
waives or is intended to waive any protections that may be applicable to the District
under the Governmental Immunity Act, Section 24-10-101, et seq., C.R.S., or any other
rights, protections, immunities, defenses or limitations on liability provided by law, and
subject to any applicable provisions of the Colorado Constitution and applicable laws. In
the event the Town is named as a party in any legal action, in consultation with the Town
and subject to the Town's approval, the District shall select legal counsel to represent the
Town in such action.
SECTION 5.
TERM OF AGREEMENT
The term of this Agreement shall commence upon execution of this Agreement
and shall continue until the Impact Fee Ordinance is repealed; provided, however, either
party may terminate this Agreement upon giving at least ninety (90) days written notice
of such intent to terminate to the other party. This Agreement is also subject to annual
appropriation by either party of sufficient funds necessary to carry out the obligations of
the party. Upon termination, the District shall promptly return to the Town all Town
impact fees for Emergency Services and interest accrued thereon that have not been
expended on capital facilities under this Agreement; and each party shall have no further
obligations under this Agreement, subject to the continued validity of Sections 3.8 and
3.9 as to capital facilities funded prior to such termination in whole or in part by the
expenditure of Town impact fees for Emergency Services and subject further to Section
4.1 as to indemnification and selection of legal counsel.
SECTION 6.
REMEDIES
6.1 Time is of the essence in this Agreement.
6.2 If a party violates or breaches or fails to keep or perform any covenant,
agreement, term or condition of this Agreement at the time designated; or in the event a
party is in default or in violation of a term of this Agreement for which no specific time is
designated, and the default or violation continues or is not remedied within thirty (30)
days after notice in writing is given by the non -breaching party to the other party
specifying the matter claimed to be in default, the non -breaching party shall be entitled to
pursue all remedies available at law or in equity to enforce the terms of this Agreement,
including the right of specific performance; provided, however, with respect to any
{00086425.DOC /}
6
default that cannot be cured within thirty (30) days, such legal remedies shall not be
pursued if the breaching party takes all steps necessary to cure the default within such
period and thereafter continuously exercises due diligence to cure the default.
6.3 The Town shall use its best efforts to collect the impact fees for Emergency
Services and to withhold issuance of the Building Permit until the impact fees are paid as
provided in this Agreement; however, inadvertent failure to do so by the Town shall not
give rise to any liability by the Town. The Town's failure to collect the impact fees or
the Town's issuance of a Building Permit without first receiving the impact fees shall not
constitute a waiver of the Town's authority to collect such fees. In such case, the non -
collected impact fees shall remain valid obligations and the Town and the District shall
cooperate to take such actions as are necessary to facilitate the collection of the same
including, without limitation and to the extent legally permissible, suspending or
revoking any permission to develop land previously granted.
SECTION 7.
NOTICES
7.1 All notices that may be required or given pursuant to this Agreement by a
party to the other, shall be deemed to have been fully given when made in writing and
deposited in the United States first class mail, postage prepaid, and addressed as follows:
DISTRICT TOWN OF AVON
Eagle River Fire Protection District
Post Office Box 7980
Avon, Colorado 81620-7980
Town Manager
Town of Avon
P.O. Box 975
Avon, Colorado 81620
7.2 The address to which any notice or other writing may be given to any party
as above provided may be changed by written notice given by such party as above
provided.
SECTION 8.
MISCELLANEOUS PROVISIONS
8.1 This Agreement is expressly conditioned upon the continuance in force of
the Impact Fee Ordinance. In the event the Impact Fee Ordinance is repealed or amended
in a manner that is inconsistent with the terms of this Agreement, this Agreement shall
terminate.
{00086425.DOC I)
7
8.2 No modification or waiver of this Agreement or any covenant, condition or
provision contained herein shall be valid unless in writing and duly executed by all
parties.
8.3 This written Agreement embodies the whole Agreement between the
parties and there are no inducements, promises, terms, conditions or other obligations
made or entered into by the parties other than those contained herein.
8.4 This Agreement shall be binding upon the parties hereto, the respective
successors or assigns, and may not be assigned by any party without the express written
consent of the other party.
8.5 All terms contained in this Agreement are severable and in the event that
any of them shall be held invalid by a court of competent jurisdiction, this Agreement
shall be interpreted as if such invalid term or condition is not contained herein.
8.6 The signatories to this Agreement affirm and warrant that they are fully
authorized to enter into and execute this Agreement, and all necessary actions, notices,
meetings and/or hearings pursuant to any law required to authorize their execution of this
Agreement have been made.
8.7 This Agreement may be amended from time to time by written Agreement
duly authorized by all the parties to this Agreement.
8.8 This Agreement does not and shall not be deemed to confer upon or grant
to any third party any right enforceable at law or equity arising out of any term, covenant,
or condition herein or the breach thereof.
8.9 This Agreement, or a memorandum of this Agreement, may be recorded in
the records of the Eagle County Clerk and Recorder.
{00086425.DOC /}
8
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the
day and year first above written.
TOWN OF AVON, COLORADO, by and
through its Town Council
By:
Ron Wolfe, Mayor
Attest:
Patty McKenny, Town Clerk
EAGLE RIVER FIRE PROTECTION
DISTRICT, a Colorado special district, acting
by and through its Board of Directors
By:
Charles A. Moore, Fire Chief/General
Manager
Attest:
{00086425.DOC /}
Exhibit A
Eagle River Fire Protection District
Impact Fee Study — Phase II, Final Report
July 24, 2007
BBC Research & Consulting
Stan Bernstein and Associates, Inc.
September 10, 2007
("BBC/Bernstein Impact Fee Study")
(00086425.DOC I)
MINUTES OF THE REGULAR MEETING OF THE AVON TOWN COUNCIL
HELD MAY 27, 2008
A regular meeting of the Town of Avon, Colorado was held at the Avon Municipal Building, 400
Benchmark Road, Avon, Colorado in the Council Chambers.
Mayor Ron Wolfe called the meeting to order at 5:30 pm. A roll call was taken and Council
members present were Rich Carroll, Kristi Ferraro, Amy Phillips, Brian Sipes and Tamra
Nottingham Underwood. Dave Dantas and were absent. Also present were Town Attorney
John Dunn, Town Manager Larry Brooks, Administrative Services Director Patty McKenny,
Town Engineer Justin Hildreth, Assistant Town Manager Finance Scott Wright, Assistant Town
Manager Community Development Eric Heidemann, and Becky Lawlor, Community Relations
Officer as well as members of the public.
APPROVAL OF AGENDA & DISCLOSURE OF POTENTIAL OF CONFLICT OF INTEREST
The agenda was approved and there was no need for any disclosures of conflicts.
ORDINANCES
Brian Kozak, Police Chief, presented Ordinance No. 08-07, Series of 2008, First Reading,
An Ordinance of the Town of Avon Colorado, Amending Section 12.030 of The Municipal
Code of The Town of Avon Relating to Hours of Sale of Beer, Wine and Spirituous Liquors
in Sealed Container. He noted that this legislation aligns Avon's Municipal Code with Senate
Bill 08-82 signed into effect on July 1, 2008 related to the sale of alcohol on Sundays.
Mayor Pro Tern Sipes moved to approve Ordinance No. 08-07; Councilor Phillips seconded
the motion and it passed unanimously by those members present (Dantas absent).
CONSENT AGENDA
Mayor Wolfe asked for a motion on the Consent Agenda.
Councilor Underwood moved to approve items a) b) c); Councilor Ferraro seconded the motion
and it passed unanimously by those member present (Dantas absent; Sipes abstained from
minutes).
Councilor Underwood moved to approve d) on the consent agenda; Mayor Pro Tern Sipes
seconded the motion and it passed unanimously by those members present (Dantas absent;
Ferraro & Carroll abstained).
a. Minutes from May 13, 2008
b. Polling Place Agreement (Patty McKenny, Director Administrative Services) Agreement with
Eagle County Clerk's office to allow use of Avon Town Hall as polling location for August 12, 2008
Primary Election and November 4, 2008 General Election
c. Avon Recreation Center Remodel Construction Contract (Shane Pegram, Engineer II)
Award contract for construction of remodel at Recreation Center to Mark Young Construction of
Frederick, CO as recommended by staff
d. Vegetation Management Plan (Eric Heidemann, Assistant Town Manager Community
Development) Agreement that augments the Town's maintenance of the area referred to as Tract
A of the Riverfront Subdivision
There being no further business to come before the Council, the meeting was adjourned at 5:45
PM.
RESPECTFULLY SUBMITTED:
Patty McKenny, Deputy Town Clerk
APPROVED:
Rich Carroll
Dave Dantas
Kristi Ferraro
Amy Phillips
Brian Sipes
Tamra Underwood
Ron Wolfe
Regular Council Meeting Page 2 of 2
08-05-27
Memo
To: Honorable Mayor and Town Council
Thru: Larry Brooks, Town Manager
From: Justin Hildreth, Town Engineer .c.r M{.\
Shane Pegram, Engineer II
Date: June 5, 2008
Re: 2008 Annual Traffic Count Contract Award — TDA Colorado, Inc.
Summary: TDA Colorado, Inc. has provided an e-mail proposal (Exhibit A) in the sum of $6,300 to
complete the Town of Avon's 2008 traffic counts.
Discussion: The Town of Avon completes traffic counts on an annual basis. These directional
traffic counts have been conducted by TDA Colorado, Inc. for several consecutive years. The counts
have previously been taken in the same 20 locations over a 24 hour period on Friday and Saturday
during the month of July to remain consistent with previous data. This consistency allows for an
accurate comparison of traffic trends throughout the Town. This years counts will include two
additional locations and will be conducted on Friday and Saturday July 25th and 26th. The new
locations will include Swift Gulch Road and Buck Creek Road at their Nottingham Road
intersections. Following completion of the traffic counts, TDA will provide a summary report.
Financial Implications: This work is completed under Engineering Program Account # 63199,
Other Professional Services, with a total budget of $25,000 for 2008.
Recommendation: We recommend approval of the not -to -exceed cost of $6,300 proposed by TDA
Colorado, Inc. for completion of the Town of Avon's 2008 Traffic Counts.
Proposed Motion: I move to approve the not -to -exceed cost of $6,300 proposed by TDA Colorado,
Inc. for completion of the Town of Avon's 2008 Traffic Counts.
Town Manager Comments:
Attachments:
Exhibit A: TDA's proposal for completion of the 2008 Traffic Counts
Exhibit B: Map of traffic count locations
i tP,
Page 1 of 1
Shane Pegram
From: David Leahy [tda@tdacolorado.com]
Sent: Thursday, June 05, 2008 10:17 AM
To: Shane Pegram
Subject: Annual Traffic Count 2008
Attachments: CountLocationsMap.pdf
Shane,
Based on adding two new 2 -day count locations (#21 & #22, see attached map), our not to exceed cost will be $6,300. This will
include a draft summary memorandum complete with figures, charts and tables, review discussions with you and finalizing the
report. We will send a full -color electronic copy of the final report and electronic copies of hourly count sheets for the 22 count
stations.
If this is acceptable we will schedule the counts for Friday July 25th and Saturday July 26th
Regards,
Please note our new South Denver location
David Leahy, PE
TDA Colorado, Inc 900 E Louisiana Ave #100 Denver CO 80210 303.825.7107
6/5/2008
Avon Summer 2008 Traffic Count Summary
opbaoIo3 vai
HEART of EfitVALLEI;.•
TOWN OF AVON, COLORADO
WORK SESSION MEETING FOR TUESDAY, JUNE 10, 2008
MEETING BEGINS AT 2 PM
AVON MUNICIPAL BUILDING, 400 BENCHMARK ROAD
PRESIDING OFFICIALS
MAYOR RON WOLFE
MAYOR PRO TEM BRIAN SIPES
COUNCILORS RICHARD CARROLL, DAVE DANTAS, KRISTI FERRARO
AMY PHILLIPS, TAMRA NOTTINGHAM UNDERWOOD
TOWN ATTORNEY: JOHN DUNN
TOWN STAFF
TOWN MANAGER: LARRY BROOKS TOWN CLERK: PATTY MCKENNY
ALL WORK SESSION MEETINGS ARE OPEN TO THE PUBLIC EXCEPT EXECUTIVE SESSIONS
COMMENTS FROM THE PUBLIC ARE WELCOME; PLEASE TELL THE MAYOR YOU WOULD LIKE TO SPEAK UNDER No. 2 BELOW
ESTIMATED TIMES ARE SHOWN FOR INFORMATIONAL PURPOSES ONLY, SUBJECT TO CHANGE WITHOUT NOTICE
PLEASE VIEW AVON'S WEBSITE, HTTP://WWW.AVON.ORG, FOR MEETING AGENDAS AND MEETING MATERIALS
AGENDAS ARE POSTED AT AVON MUNICIPAL BUILDING AND RECREATION CENTER, ALPINE BANK, AND AVON LIBRARY
THE AVON TOWN COUNCIL MEETS ON THE SECOND AND FOURTH TUESDAYS OF EVERY MONTH
2:00 PM - 3:00 PM 1. EXECUTIVE SESSION pursuant to: 1) CRS 24-6-402(4)(a) for discussion of the
purchase, acquisition, lease, transfer, or sale of any real, personal or other
property interest related to Land Negotiations with the Forest Service, and
2) CRS 24-6-402(4)(b) to confer with town attorney for the purposes of
receiving legal advice on specific legal questions regarding pending litigation
with the Village at Avon, ERFPD Impact Fees, and new liquor license
application Iguanas Frogs, LLC
2. INQUIRY OF THE PUBLIC FOR COMMENT AND APPROVAL OF AGENDA
3:00 PM — 3:15 PM 3. COUNCIL COMMITTEE AND STAFF UPDATES
a. USFS Appraisal Update (Ron Wolfe, Mayor)
b. Update on Public Works and Transportation Facilities Design Project with
invitation for tour of Swift Gulch on June 17th with Planning & Zoning
Commission (Jenny Strehler, Public Works and Transportation Director)
c. Update on progress of the 2008 Street Improvements and Lake Street
Construction (Shane Pegram, Engineer II)
d. Business Registration Update (Patty McKenny, Director Admin Services)
Memo only
4. REVIEW OF TRANSIT SERVICES RELATED TO 07/08 SKI SEASON (Jenny Strehler,
Public Works and Transportation Director) Review of 07/08 Ski Season Transit
Experience and discussion of connectivity between Avon Station & Beaver Creek's
Covered Bridge for 08/09 ski season
5. FINAL DRAFT OF AUDIT REPORT (Scott Wright, Assistant Town Manager) Review of
proposed final draft of 07 Comprehensive Annual Financial Report
3:15 PM -3:45 PM
3:45 PM — 4:30 PM
4:30 PM — 5:00 PM
5:00 PM
6. EAGLE RIVER FIRE PROTECTION DISTRICT REVIEW OF RELOCATION EFFORTS
(Charlie Moore, Fire Chief) Review relocation plans and financial aspects of the
relocating the fire station
7. ADJOURNMENT
Avon Council Meeting.08.06.10
Page 1 of 4
Town of Avon
Department of Public Works and Transportation
Memo
To: The Honorable Mayor and Town Council
Through: Larry Brooks, Town Manager
From: Jennifer Strehler, P.E., Director of Public Works and Transportation
Date: June 10, 2008
Re: Update on Public Works and Transportation Facilities Design Project;
Invitation for a Swift Gulch Site Tour on June 17th (with P&Z Committee)
Summary:
During this June 10th Town Council work session, staff will describe the status of the project as it
is proceeding. Site plans and architectural concept sketches will not be provided as these
documents are still in preparation. Rather, staff will offer a brief discussion about the key
assumptions and describe financial considerations of this project.
Note that Community Development has recommended that an amendment to the PUD be made
to account for the changes to the site plan as compared to that adopted in the 1998 PUD
Amendment. On June 17th during the P&Z work session, we will be making a presentation and
hosting a site tour of Swift Gulch. Town Council is invited to attend this session and tour. A
copy of the P&Z packet for this will be provided to Town Council by e-mail on or before June
13th. This packet will include a preliminary site plan, architectural concept sketches, and view
corridor photos. The design team will also be available to answer questions on June 17th.
Previous Council Actions:
• Approval of the Agreement for Design Services to CDM Inc., April 8, 2008.
• CIP Project 13006 Approved by Town Council in November 2007
• PUD Amendment dated April 14, 1998 for Swift Gulch Site
Background:
The need for additional facilities for Public Works and Transit was identified in about 1994. A
space needs analysis and master plan was prepared in 1995 which included a site plan for the
Swift Gulch site. This site plan was used in the PUD amendment adopted in 1998. However,
construction -phase changes during 1997-1998 resulted some minor changes to the built forms
as compared to design (mainly in location) and many of the designed buildings were never built.
The space needs analysis and master plan was updated in 2007 to better reflect the town's
long-term needs. Preliminary engineering was initiated in April 2008. A revised site plan of the
recommended facilities and preliminary architectural sketches have been drafted.
Page 1 of 3
Discussion:
The design team is working on the conceptual design based on several core assumptions:
1. The parcels are zoned for the intended use, with an allowable maximum height of 48 -
feet. The current entitled uses and allowable building heights will not change during the
PUD amendment.
2. The project will be exempted from potential employee housing requirements because
the project is not generating jobs but is a necessary governmental reaction to growth
and development within the town. (Space on Swift Gulch for future employee housing
can still be preserved now, however, with such facilities constructed as a separate
project.)
3. This project is proceeding with a goal of LEED-Silver certification for the Administrative
Building. Depending on the construction phasing, additional LEED credits may be
available on other project elements.
4. To use the Swift Gulch parcels for their intended purpose (e.g., circulation and storage of
large Transit vehicles and Public Works equipment), retaining walls or soil stabilization
will be necessary. Terraced rockery -type stabilization walls are proposed with each
section no more than 10 -feet in height. (The design team is seeking early identification
on possible constraints on allowable terrace depth and maximum total height).
5. The life cycle cost of the facility should be minimized. On -going value engineering and
periodic constructability reviews will be done to control construction cost. Involvement of
operations staff and energy experts throughout design will provide the operations and
maintenance cost control.
Financial Implications:
A revised cost estimate will be prepared at the conclusion of this conceptual design phase.
Meanwhile, we are working with the 2007 planning -level estimated construction cost of about
$25M. Based on the space allocation, the breakdown of the cost assignment for the total
project is approximately as shown:
Public Works and Transit Facilities Project
45% Transit 55% Public Works
32% FTA/SB1 13% Local
Grant Match
.4/
. 2% ECO 11% TOA
47% TOA
Public Works
8% Grant?
Approximate total cost for TOA to fund locally = 58-66%
Page 2 of 3
There are likely sources for obtaining some grant funding on this project for the transit
component: Federal Transit Administration and Senate Bill 1 (e.g., 10% of total Colorado
appropriation is earmarked for Transit). It will be more difficult to obtain grants for the public
works portion; the Town is not eligible for Department of Commerce -Economic Development
Association grants due to the higher than average income levels in Eagle County.
Congressional earmarks for this portion may be possible but would require significant lobbying
activities. Staff has been discussing this project with decision makers on these grant programs
and intends to pursue formal grant applications. The best means of financing the local match
requirements of the project has not yet been determined.
Recommendation:
None - this is an informational presentation.
Town Manager Comments:
Page 3 of 3
Memo
To: Honorable Mayor and Town Council
Thru: Larry Brooks, Town Manager
From: Justin Hildreth, P.E., Town Engineer
Shane Peg ram, Engineer II
Date: June 4, 2008
Re: Staff Update - Town of Avon 2008 Annual Street Improvements
Summary: This memo provides an update to Town Council on the construction progress for the
2008 Street Improvements, as well as the Wildridge Loop Pedestrian Improvements project. The
2008 Street Improvements consists of improvements to Sun Road, West Beaver Creek Boulevard,
and Longsun Lane. B & B Excavating commenced work on the 2008 Annual Street Improvements
project on May 5, 2008 and the project is currently underway, with completion expected in mid -July.
Previous Council Action:
April 22, 2008 Approved Change Order 003 - 2008 Annual Street Improvements, including
Wildridge Road East, Wildridge Road West, Longsun Lane and Sun Road.
West Beaver Creek Blvd overlay was removed from the change order.
May 13, 2008 Approved Change Order 004 - 2008 Annual Street Improvements, including
pavement striping, parallel parking lanes, and required sidewalk work.
Discussion: The 2008 Street Improvement project consists of work on Sun Road, West Beaver
Creek Boulevard and Longsun Lane. Work on Sun Road, comprised of sidewalk ramp and curb
and gutter replacement and an asphalt overlay, began on May 5, 2008. Several weather delays and
unexpected soil conditions beneath curb and gutter and sidewalk areas increased the Sun Road
improvement duration. Work was completed on May 23, 2008.
Sidewalk and curb and gutter work began on West Beaver Creek Boulevard on May 27, 2008 and is
nearing completion. Next, repairs will be made to the cross walk near Pier One on East Benchmark
Road following completion of West Beaver Creek Boulevard. Striping crews are scheduled to stripe
West Beaver Creek Boulevard during the middle of June.
The Wildridge Loop Pedestrian Improvements project consists of Wildridge Road East and West
lane narrowing, pedestrian lane addition, and an asphalt overlay. Eagle River Water and Sanitation
District (ERWSD) is currently making manhole improvements on Wildridge Road East and West to
bring the manholes in compliance with ERWSD specifications. B & B will begin widening of the
shoulder and asphalt surface following completion of West Beaver Creek Boulevard and repair of
the crosswalk near Pier One on East Benchmark Road. The Wildridge Road East and West asphalt
overlay will begin after surface widening and manhole work is completed. The Longsun Lane
overlay will take place during the same time period. Asphalt overlay work is expected to begin the
week of June 30th, and the project should be complete by July 18th
Town Manager Comments:
Memo
To: Honorable Mayor and Town Council
Thru: Larry Brooks, Town Manager
From: Justin Hildreth, P.E., Town Engineer -r Fa*
Jeffrey Schneider, P.E., Project Engineer
Date: June 5, 2008
Re: Lake Street Public Improvements Schedule Update
Summary: This memorandum is to provide a brief update on the construction schedule for the Lake
Street Public Improvements. Lake Street consists of a new roadway from the existing intersection of
West Beaver Creek Boulevard and West Benchmark Road, proceeds to the southwest along Buck
Creek, curves west of the Recreation Center and proceeds due south to the western at -grade
Railroad Crossing at Riverfront Lane.
The interim Recreation Center parking lot was substantially completed on May 28, 2008.
Miscellaneous landscaping and irrigation items adjacent to the Recreation Center are still
outstanding and will be completed in the next two weeks. Curb and gutter is being installed along
the northernmost portion of the project while roadway grading and preparation occurs from West
Beaver Creek Boulevard to approximately the four-way intersection with the Recreation Center
Parking Lot and the Falcon Point, et al, east entrance. Deep utility work is progressing well, with
sanitary sewer main line and manhole installation complete and water main infrastructure installation
underway. A three week look -ahead schedule is attached as Exhibit A to this memorandum.
Construction of the crosswalk and associated ramps across West Beaver Creek Boulevard is
expected to commence on or around June 10 and should be complete by June 27. In addition, it is
estimated that the northernmost portion of the project (from West Beaver Creek Boulevard to West
Benchmark Road) will be paved and opened to traffic prior to the 4th of July holiday week.
Despite delaying the completion of the Recreation Center parking lot by approximately 20 calendar
days, the entirety of the project is still on schedule, with substantial completion of all work on October
10, 2008 and final completion and acceptance on October 24, 2008. Change Order 01, which
includes the financial implications of the Main Street/Lake Street plaza deletions, will be included in
the June 24, 2008 Avon Urban Renewal Authority meeting.
Town Manager Comments:
Attachments:
Exhibit A Three-week Look -ahead Schedule
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Memo
To: Honorable Mayor and Town Council
Thru: Larry Brooks, Town Manager
From: Patty McKenny, Director Administrative Services
Date: June 4, 2008
Re: Business Registration Update for Avon
Summary:
A request has been made to include a list of new businesses registered in Avon in your packet, so attached
is a list of the new businesses that have registered between January 2007 June 2008.
There was a request to include street addresses and a more detailed description of the business. We have
modified the report to include the street address. Currently the database fields are identified to produce the
information for uploading to the website. We have not yet been able to successfully address adding further
description to the type of business field and further descriptions to the locations of the businesses.
However, we'll continue to research the feasibility of adding these fields.
HEART of the VALLEY
AVON
COLORADO
TOWN OF AVON
New Business/es By Month
DBA
Legal Name of Business
Type of Business Street Address Open Date
January 2007 5 business/es opened this month.
Alpine Glass & Mirror, LLC
Clarity Home Care, Inc.
Form Concrete Design, LLC
Orographic Enterprises
Urban Nails
Alpine Glass & Mirror, LLC
Calrity Home Care, Inc.
Form Concrete Design, LLC
Orographic Publishing/What to do Mag
Leslie Nguyen
February 2007 1 business/es opened this month.
NRC Broadcasting, Inc. NRC Broadcasting, Inc.
March 2007 2 business/es opened this month.
Vail Valley Mortgage JCT, LLC
Valleygirl Boutique
Lucas & Lola, Inc.
April 2007 1 business/es opened this month.
Vail Home Rentals, Inc.
Vail Home Rentals, Inc.
May 2007 2 business/es opened this month.
Nest Furnishings
Skin Deep Spa, Inc
June 2007
Da -Vi Nails #1199
L'il Partner
Mountain Mobile Services
The New Release, LP
Worth Home, LLC
July 2007
Blue Tangerine
Roundhouse, LLC
August 2007
C Kacee Go
Mattress King
September 2007
Nest Lifestyle
Skin Deep Spa, Inc
5 business/es opened this month.
Davi Nails # 1199
Challenge Outfitters, LLC
Mountain Mobile Services
The New Release, LP
Worth Home, LLC
2 business/es opened this month.
ABV Commerce LLC
Roundhouse, LLC
2 business/es opened this month.
C Kacee Go
Mattress Liquidators, Inc
2 business/es opened this month.
Blue Sky Mortgage, LLC
Soul Support, Inc
Blue Sky Mortgae, LLC
Service
Professional
Service
Professional
Nail Salon
Service
Mortgage
Retail Sales
832 Nottingham Rd
100 W. Beaver Creek
910 Nottingham Road,
331 Metcalf Rd, Buildin
1060 W. Beaver Creek
182 Avon Road #210
30 Benchmark Rd, Suit
142 Beaver Creek Plac
Property Management 111 Swift Gulch Road,
Retail
Spa
Nail Salon
Retail Sales
Service
Retail Sales
Retail Sales
Service
Professional
Retail Sales
Mortgage
PV Planning and Buying ( Subsidiary) Service
October 2007 5 business/es opened this month.
EEF Productions,LLC
Thursday, June 05, 2008
EEF Productions, LLC
Other
240 Chapel Place #A10
30 Benchmark Rd, G-2
171 Yoder Avenue
101 Fawcett Road, #16
440 Nottingham Rd # 7
260 Beaver Creek Plac
0101 Fawcett Road, Un
10 Stonebridge Dr. T-1
1061 W. Beaver Creek
30 BenchMark Rd, Suit
240 Chapel Place, Unit
100 W. Beaver Creek
2646 Beartrap Rd, Unit
Lodge at Avon Center
1/1/2007
1/7/2007
1/7/2007
1/1/2007
1/1/2007
2/1/2007
3/1/2007
3/7/2007
4/7/2007
5/7/2007
5/1/2007
6/12/2007
6/7/2007
6/1/2007
6/1/2007
6/1/2007
7/1/2007
7/1/2007
8/1/2007
8/6/2007
9/5/2007
9/1/2007
10/1/2007
Page 1 of 2
DBA Legal Name of Business
Type of Business Street Address Open Date
Otten, Johnson, Robinson, Neff & Rago Otten, Johnson, Robinson, Neff & Rag
Sheltering Sky Design
Sheltering Sky Design
Siebert Construction Management, INC Siebert Construction Management,INC
Spitzer Photography
November 2007
Saltwater Cowboy
Vail Alarm, Inc
December 2007
Blue Plate Bistro
Mojo Music
Rose Nails & Spa, Inc
UPS Store
Vin 48
Watermarket
January 2008
Richard Dale Spitzer
2 business/es opened this month.
Saltwater Cowboy
Vail Electronics Inc
6 business/es opened this month.
Fork And Knife Inc
McKeon Music and Arts, LLC
Rose Nails & Spa Inc
Four A Enterprises, Inc.
Chair Four LLC
Riverfront Village Market,LLC
8 business/es opened this month.
Applied Kinesiology Centers of Coloard AK Colorado
Clean Sweep
Funfinders Inc Funfinders GPS
Imagine Technologies, Inc
Speech Language Pathology Access
Sunshine Designs, LLC
The Buy Spy LLC
Dominique A. Morrone
Imagine Technologies, Inc
Speech Language Pathology Access
Sunshine Designs, LLC
The Buy Spy LLC
Turner & Associates, LLC Turner & Associates, LLC
February 2008 2 business/es opened this month.
The Frame Shoppe La Venture Fine Art, Ltd
Walkin the Dog Inc Walkin the Dog Inc
March 2008 1 business/es opened this month.
Specialty Timber Works LLC Specialty Timber Works
April 2008
Ganey West,lnc
47 business/es opened during this period.
1 business/es opened this month.
Kinetico Water Pros
Professional
Retail Sales
Professional
Photography
Retail Sales
service
Restaurant Bar
Retail Sales
Nail Salon
Service
Restaurant
Restaurant
Professional
Service
Service
Professional
Professional
Service
Other
Professional
Service
Service
Retail Sales
Service
0101 Fawcett Road Sui
910 Nottingham Rd #
2330A Old Trail Rd
3170 E Wildridge Road
10/1/2007
10/1/2007
10/1/2007
10/6/2007
48 E. Beaver Creek Blv 11/1/2007
910 Nottingham Rd., S 11/1/2007
47 E Beaver Creek Blv
142 E. Beaver Creek PI
142 Beaver Creek Plac
150 E. Beaver Creek BI
48 East Beaver Creek
330 Riverfront Drive
160 Beaver Creek Blvd
4571 Flat Point West
137 Benchmark Rd # 4
2121 A Longspur
82 E Beaver Creek Blv
2424 Drawspur Rd # 1,
2455 Old Trail Rd B., A
4235 Wildridge Road
281 Metcalf Rd 3 205
281 Metcalf Rd # 201
511 Metcalf Rd G-21
0295 Yoder Ave
12/1/2007
12/1/2007
12/1/2007
12/6/2007
12/1/2007
12/1/2007
1/1/2008
1/1/2008
1/1/2008
1/1/2008
1/1/2008
1/1/2008
1/1/2008
1/1/2008
2/13/2008
2/13/2008
3/1/2008
4/1/2008
Thursday, June 05, 2008 Page 2 of 2
Town of Avon
Department of Transportation
Memo
To: The Honorable Mayor and Town Council
/X
Through: Larry Brooks, Town Manager
From: Jennifer Strehler, P.E., Director of Transportation
Date: June 10, 2008
Re: Review of 2007-08 Ski Season Transit Experience; Discussion of connectivity
between Avon Station and Beaver Creek's Covered Bridge for 2008-09
Summary:
Staff met with Beaver Creek Resort Company (BCRC) and the Beaver Creek Metro District on
May 12, 2008 to review the transit and parking system operations during 2007-08 ski season.
Performance information on the following elements of the Avon -Beaver Creek Transportation
system was discussed at this meeting and is summarized herein: Red/Blue/Black Town routes,
Gondola Express, Gondola, BC Parking Lot System, Ski School Shuttle, and parking. During the
work session, we will provide a brief presentation and answer questions about the transit system.
Previous Council Actions:
• Approval of the Agreement for Transportation Services on behalf of the Beaver Creek Resort
Company for the "Parking Lot Shuttle System", November 7, 2007.
• Approval of the Three -Party Agreement for Transportation Services on behalf of the Beaver
Creek Resort Company for the "Ski School Express", November 7, 2007. This contract included
commitments for strategic planning of transit and parking, a November ballot question to raise transit
funding, and agreement to co -fund a transit shuttle for ski school patrons running from Avon Station
to the Covered Bridge (up to $89, 530/yr from TOA for 2 years).
• Termination of "Parking Lot Shuttle System" agreement by BCRC, February 29, 2008.
This contract was terminated because BCRC expressed the desire to consolidate its
transit operations (e.g., with Dial -a -Ride, Employee Shuttle) and obtain more direct control
over the service.
• Termination of "Ski School Express" agreement by Town , April 28, 2008. This contract was
terminated due to the inconsistencies in this Agreement with respect to changes in
operational structure, equipment ownership, and fixed cost allocation resulting from
Beaver Creek's decision to terminate the "Parking Lot Shuttle System" contract.
• Council's adoption of revised Transit Division Budget on April 22, 2008. This revised
budget re -allocated fixed costs which were previously shared with BCRC when Avon
Page 1 of 5
Transit's system operated as an integrated system with service to BCRC (about 52% of
the total transit service provided). Due to a reduction in the economy -of -scale, TOA's cost
per service hour increased from $53.01 (original 2008) to $59.23 in 2008 (a partial year
with integrated operations) with a projected 2009 cost of $67.12 (i.e., Avon system solo
operation). This represents an increase of about 27% in our transit hourly cost. The
revised budget did not include funds for contribution towards a skier shuttle after this date.
Background:
A transit connection between the Avon lodges and the Beaver Creek Village has existed for
several years. During the period 2005 to 2007, Avon operated this "Skier Shuttle" link which
collected guests from the lodges and delivered them to the Covered Bridge in Beaver Creek. For
the years of 2004, 2005, and 2006, Avon Transit received $50,000 from Vail Resorts. The
payments in 2004 and 2005 were to compensate the Town for allowing the Resort Company to
use the Confluence site for parking. The payment in 2006 was a contribution to the Skier Shuttle;
no formal agreement was signed for this. Note that for the same three years (2004-2006), the
Town also received $100,000 from Eagle County toward the Skier Shuttle. These contributions
were discontinued in 2007.
Beaver Creek Metro District has advocated for many years to reduce or limit the extent of bus
traffic up Village Road. The Riverfront Gondola was constructed to address the Metro District's
concern and offer an alternative portal to the mountain. The gondola provides 1200
passengers/hr capacity and offers the equivalent capacity as 12 buses operating in a 30 -min loop
including stops at the lodges (or 9 buses operating in the two -stop 20 -minute loop). Gondola
capacity is expandable to 1600 passengers/hr in the future, equivalent to 16 buses operating in a
30 -minute loop. Operation commenced December 20th, 2008. The Town pays $257,000/year to
the Confluence Metro District as a contribution toward gondola operations. To encourage a
mode -split between bus and gondola options, TOA revised bus routes in/out of Beaver Creek
Metro District in 2007. TOA also modified town routes to accommodate more skier -passengers.
This plan was communicated to the lodges on several occasions throughout the 2007-08 ski
season.
The Resort Company believed that a non-stop bus connection between Avon Station and the
Covered Bridge was still necessary, in addition to the gondola, and lobbied the Town for this in
fall 2007. The Town was initially skeptical that this additional option was even necessary, but
was convinced by the rationale that ski school children and their families would benefit most due
their unique difficult to cope with transferring modes. This route was the "Ski School Express".
The Resort Company and TOA agreed in November 2007 to co -fund this Ski School Express,
provided some demand -constraints were imposed by the Resort Company on this route.
Thus the 2007-08 transit system effectively split the old Skier Shuttle route, with the Gondola
Express collecting the guests from the lodges and delivering them to Avon Station where they
made a transfer. Guests were encouraged to take the gondola. The "Ski School Express"
provided an alternative bus connection to the Covered Bridge for eligible riders.
Discussion:
During 2007-08, Avon residents and guests had the following optional means to access Beaver
Creek Ski Area from Avon. In all cases, at least one transfer is required. For guests connecting
between their lodge and the BC Village, a second connection at The Landing offered the fastest
option to reach their destination.
Page 2 of 5
Uploading
Downloading
1.
Take Gondola Express to Avon Station
Transfer to gondola
1.
Take a Parking Lot Shuttle to the
Landing
Transfer to gondola to Avon Station
Transfer to Gondola Express or Red/Blue
Lines
2.
Take Red or Blue line to Avon Station
Transfer to gondola
2.
Ski down to the Landing and board
gondola to Avon Station
Transfer to Gondola Express or
Red/Blue Lines
3.
Take Red or Blue Line to Elk Lot
Transfer to Parking Lot system
(Mt. Employees could also transfer to
BC -employee shuttle)
3.
Take a Parking Lot Shuttle to the Elk Lot
Transfer to Red/Blue Line
4.
Take Red/Blue Line to Avon Station
Transfer to the Ski School Express
(peak hours only)
4.
Take the Ski School Express to Avon
Station (peak hours only)
Transfer to the Gondola Express or
Red/Blue Lines
5.
Drive and park in the Elk or Bear lots,
ride the BC parking lot shuttle bus.
5.
Take Parking Lot Shuttle to Elk or Bear
lots to retrieve parked car.
The following elements of the Avon -Beaver Creek Transportation system are discussed below:
parking, Red/Blue/Black Town routes, Gondola Express, Gondola, BC Parking Lot System, and
Ski School Shuttle.
Town Routes (Red/Blue/Black) - For the 2007-08 ski season months of December -March,
ridership on the Town's routes was about 33% higher than in the same months of the 2005-06
season.' Service hours on these routes represented an average of about 1,100 s.h./mo during
January -March, 2008. Avon Transit's efficiency on these town routes during ski season (January
- March) increased between 2006 and 2008, carrying about 30 passengers/s.h. in 2006 verses 38
passengers/s.h. in 2008.
Gondola Express - The Gondola Express bus operated a lodge loop service with connection to
Avon Station (or to the Bear lot when the gondola was out -of -service). This loop had an interval
of about 7 min, operated during 7am-5:00pm, at a level of service of approximately 520 s.h./mo.
This route replaced the "Skier Shuttle" which had run for several consecutive years from Avon
lodges to the Covered Bridge stop in Beaver Creek. The Gondola Express operated at a level of
service 42% lower than the Skier Shuttle and carried about 32% of the ridership of the Skier
Shuttle. The efficiency metric comparing these routes shows that the previous Skier Shuttle
carried about 47 passengers/s.h. while the new Gondola Express carried 32 passengers/s.h.
during peak months of January, February and March. The Town attributes this apparent
reduction in service efficiency (about 25% lower) to the reduced number of boardings at bus
stops proximate to Avon Station since the walking distance to the gondola is so short and to
increased ridership on the Blue/Red Routes (which serve the Elk Lot). The Gondola Express
bus operated at an average of only about 12% of capacity, however this is a bit misleading
because one bus on this route creates considerable capacity due to the short loop time (7 min).
We intentionally used one of the new large clean -burning Gilig buses (either the hybrid or the
2007 diesel) on this route for comfort and visibility. These vehicles offer perimeter seating and
have 2 doors for quick in/out access. As a result, there are a reduced number of seats on the bus
1 Between June 2006 and April 2007, Avon Transit was also stopping in the Village at Avon. Thus, ridership and
service hour statistics during ski season 2006-07 are not directly comparable to 2005-06 or 2007-08 ski seasons.
Page 3 of 5
but a large open area for standing passengers. With this vehicle, the Gondola Express will likely
never operate at greater than 50% occupancy but instead there will generally be a seat available
for all riders. We anticipate ridership on this route to increase in the next few years in proportion
to the additional development of the downtown core.
Gondola - The gondola operated from December 20th through March 30th this season (102) days
from 8:30am until about 4:30pm. Complete ridership data was not provided to the Town; it is
unclear whether this data was actually recorded on a daily basis. During an 11 -day sampling
period in February, BC measured an average of 473 passengers per day on the gondola. With a
capacity of about 9,600 passengers per day, gondola ridership during this period represents 5%
occupancy. Gondola ridership during March was higher; VR operations reported carrying about
1,100 passengers in day during spring break (about 12% occupancy). We anticipate a
substantial increase in gondola ridership during the 2008-09 season due to the opening of the
Westin and the Riverfront Resort.
BC Parking Lot Shuttle System - Ridership on BC parking lot shuttle system has shown steady
increases since 2005, growing 8% in the 2006-2007 year and another 23% this past season.
This growth is comparable to that observed in Avon Transit's town routes (Red, Blue, Black)
during ski season. Ridership on the BC parking lot system is an average of 6,050 riders per day
on the main parking lot shuttle system plus another 550 riders on the Bear -to -Landing loop.
Hourly data and driver observations indicate that this system is heavily used by employees (as
well as guests), with about 30% of the morning riders boarding before 8:30am and about 33% of
the evening riders boarding after 5:30pm. Service hours on this route represented an average of
about 2,550 s.h./mo during January -March, 2008. It is apparent that the existing bus system can
not continue to serve this growing number without an expansion in carrying capacity.
This route includes the analysis of driver performance determined from guest surveys.
Overall customer satisfaction surveys regarding Avon Transit performance was above 90th
percentile for Nov -Dec, and Feb -April. January rating was 88th -percentile. Metrics were defined
by the Resort Company and included: professionalism, courtesy, and route timeliness.
Ski School Express/Mountain Express - A route between Avon Station and the Covered Bridge
Stop was initiated this year, with an average of a 20 minute loop. This "Ski School Express"
operated from November 23 through late January with ridership restricted using a voucher
system intended only for ski school participants and their families. On about January 20th, Beaver
Creek discontinued administration of the voucher system and opened -up ridership to allow any
passenger. They renamed this route "Avon Mountain Express" (see sign at Covered Bridge) and
operated in this manner through March 30th. Less than 1,100 service hours were accrued by
TOA on this route (out of 2,557 budgeted, with an average of about 240 s.h./mo compared to 600
s.h./mo budgeted) during January -March, 2008. Lower than planned frequency of service was
provided by TOA because the route had insufficient demand during the early season and BC did
not have sufficient numbers of buses available to run a 10 -minute loop. In the later part of the
season, Avon Transit had reduced driver availability due to violent incidences on this route.
While operating as "Ski School Express
• During upload, the route operated at an average of 12% of capacity.
• During download, the route operated at an average of 17% of capacity.
• During peak download (3pm-5pm), the route operated at an average of 47% of capacity,
with weekend days operating at about 72% capacity during this peak time.
Page 4 of 5
• Driver observations suggest that very few riders were children or appeared to be ski
school customers and approximately one-half appeared to be on -mountain employees
(e.g., no gear).
• Guest Attendants were supposed to be administering a voucher program and informing
passengers about this route; field observations indicated that Guest Attendants were not
especially informed about the route and were not making efforts to direct passengers to
this bus during download.
While operating as "Avon Mountain Express":
• During upload, the route operated at an average of 29% of capacity.
• During download (2pm-5pm), the route operated at an average of 42% of capacity.
• During peak download (3pm-5pm), the route operated at an average of 71% of capacity
with four weekend days operating at or above 100% capacity during this peak time.
• By February 2008, Guest Attendants were informed about the route and were very vocal
to the crowd encouraging Avon guests to ride this vehicle upon download.
• For 14 days between March 8th -30th, Beaver Creek ran an additional bus (driven by BCRC
driver on this route) on busy days. This resulted in a 10 -minute interval for route. BC
reported 84 s.h. were accrued on this extra bus, with a ridership of 5,292.
Note that a high level of safety was demonstrated by Avon drivers during this 2007-08 seasons.
Only 3 minor preventable incidences occurred on all routes.
Parking - The Town recorded use of the Rodeo Lot on seven occasions this past season (up from
six occasions in the 2006-07 season); BC reports that the average number of cars parked in this
lot was 168 per occasion. The Town has recorded cars parked along Highway 6 on eight
occasions this past season, while BC reports only six occasions; this is compared to nine
occasions in the 2006-07 season. Early this season, Avon Transit had requested BC Security to
allow only minimal use of Highway 6 due to safety concerns. BC reports that the average number
of cars parked along Highway 6 was 88 per occasion. Prater Road was also used as overflow
parking an unknown number of days (but at least ten occasions).
A second draft of the Walker Parking Study draft report was released in August 2007 (attached).
This may be the "final draft" since no other version has been provided and the consultant has
indicated that they are out of budget to do further work (and awaiting final payment).
Financial Implications:
The Transit Division budget was revised on April 22, 2008. Due to a reduction in the economy -of -
scale, TOA's cost per service hour increased from $53.01 (original 2008) to $59.23 in 2008 (a
partial year with integrated operations) with a projected 2009 cost of $67.12 (i.e., Avon system
solo operation). This represents an increase of about 27% in our transit unit cost. No funds were
included in the revised 2008 budget for contribution to the Beaver Creek Resort Company for bus
operation. For the Town to make such a contribution, another budget adjustment would be
needed which would increase spending from the General Fund.
Recommendation:
None — this is an informational presentation.
Town Manager Comments:
age 5 of 5
O O ti ti N O C�
OO j•C) NI' CI CO N- M N ~OLO CO
N ti O O rn rn co O O O rn rn o
T- r r
Avon Ridership
Avon Ridership
Beaver Creek Ridership
Parking Lot Shuttle Ridership
co N". CO 0 CO CON— LO CO
• c• N N O N N L()
0)~ • N N 0 Lf) _ L
CO Lf� N CO CO CO (N
WALKER
2550 Hollywood Way, Suite 303
PARKING CONSULTANTS Burbank, CA 91505
Voice: 818.953.9130
Fax: 818.953.9331
www.walkerparking.com
August 3, 2007
Tony O'Rourke
Executive Director
Beaver Creek Resort Company
P.O. Box 5390
26 Avondale Lane, Suite 118C
Avon, CO 81620
Eric Heidmann
Director of Development
Town of Avon
P.O. Box 975
Avon, CO 81620
Re: Beaver Creek Resorts - Town of Avon
Parking and Shuttle Study
Walker Project #23-7121.00
Gentlemen:
We are pleased to present our revised draft study of the parking and shuttle services provided by
the Beaver Creek Resort Company (Resort) and the Town of Avon (Town) regarding patrons of the
Resort.
INTRODUCTION
Many day skiers and other visitors to the Resort utilize surface parking lots located in the Town.
From there, they are shuttled to one of following two destinations:
• Landing —The Landing is located half way up the mountain and is the location of the first ski lift
and snack shop. In November 2007, the Westin Riverfront Resort & Spa (a 235 -room full
service hotel and resort facility) and The Westin Riverfront Mountain Villas (a 113 -unit Westin
vacation ownership resort) are expected to be completed. Guest and visitor parking for the
development will be provided on -site.
• Beaver Creek Resorts —The Beaver Creek Resorts includes the Park Hyatt Beaver Creek Resort
and Spa (190 guestrooms), the Beaver Creek Village and 24 ski lifts.
The Town is constructing a Gondola, which is also slated to begin operations in November 2007.
The Gondola will carry skiers and other visitors from the Resort in downtown to the Landing.
j:\23 -7121.00 -town of avon\draft report\Itr080307 tony o'rourke & eric heidmann rev.doc
WALKER
PARKING CONSULTANTS
Tony O'Rourke
Eric Heidmann
August 3, 2007
Page 2
The Town also operates a skier shuttle that picks up skiers from various resorts within the Town
and carries them to the Landing and to the Resort. Once the Gondola is operational,
consideration is being given to making the Gondola the final stop and not providing service to the
Landing or the Resort.
Most of the day skier parking is provided in the 'Bear" and "Elk' parking lots, located at the base of
the mountain in the Town. Overflow skier parking is provided in the 'Wolf' parking lot, which is
primarily utilized for employee parking. If these lots overflow, parking is allowed on Prater Road,
Highway 6, and the Avon "Rodeo" lots. Prater Road was used a total of 11 times during the
2006/07 Season; Highway 6 was used nine times and the Avon Rodeo lot was used on six
occasions.
BEAVER CREEK PARKING LOTS AND SHUTTLE SERVICE
The following Beaver Creek lots are used for skier parking; however, these are located on the
mountain and do not require shuttle service: Village Hall, Villa, Arrowhead, and Valet. Table 1
is provided below, which shows the number of vehicles parked on each lot from November 22
through April 15.
Table 1: Total Cars Parked by Lot - Winter 2006/07
Capacityi1i 400 400 250 150 90 200
Cars 56,833 53,481 3,255 17,403 10,616 13,917
% 35.2% 33.1% 2.0% 10.8% 6.6% 8.6%
Days
Utilized i2i 142 143 24 143 141 104
Lot
Valet Prater Road Hwy 6 Avon Rodeo Total
Capacityi1i
Cars
°/0
nays
Utilized (2)
100 230 600
2,334 1082 1,481 1,190
1.4% 0.7% 0.9% 0.7%
74 11
9 6
2,420
161,469
(1) Approximate number of spaces available for public parking.
(2) Out of 143 reported days.
WALKER
PARKING CONSULTANTS
Tony O'Rourke
Eric Heidmann
August 3, 2007
Page 3
When the skiers utilizing the shuttle service can be contained in the Bear and Elk parking lots, it is
not a problem. The "break poinf' when the overflow lots are required is about 1,700 vehicles per
day, which only occurred on 12 occasions during the 2006/07 Season. Please see Table 2 on
the following page.
Table 2: Beaver Creek - Cars Parked by Day - Winter 2006/07
Cars Parked
Days
Less than 1,000
1,000 - 1,700
More than 1,700ni
57 39.3%
74 51.0%
14 9.7%
III Date, day and car counts (in descending order):
13 Jan Saturday 2,650
3 -Mar Saturday 2,648
24 -Feb Saturday 2,257
4 -Mar Sunday 2,187
10 -Feb Saturday 1,986
20 -Jan Saturday 1,983
14 -Jan Sunday 1,969
10 -Mar Saturday 1,946
11 -Mar Sunday 1,808
27 -Jan Saturday 1,757
6 -Jan Saturday 1,747
7 -Jan Sunday 1,739
2 -Dec Saturday 1,729
3 -Feb Saturday 1,723
We also looked at the Beaver Creek Shuttle Ridership broken down by stop. Only 8% of the
shuttle passengers were picked up at the Landing. Please see Table 3 below for a complete
breakdown by shuttle stop.
Table 3: Beaver Creek Shuttle Ridership by Stop'
BC Village Elk RE Bear Landing Total
Total 137,442 37,129 13,909 75,566 22,837 286,883
47.9% 12.9% 4.8% 26.3% 8.0%
(11No data for Dec. 8 - 10; Dec. 18 -Jan. 13; Jan. 18 - 19; Jan. 24 - Feb. 8; Feb. 12; Feb. 14 - Mar. 4;
Mar. 7 - 8; Mar. 15 - 17, Mar. 22 - 24.
WALKER
PARKING CONSULTANTS
Tony O'Rourke
Eric Heidmann
August 3, 2007
Page 4
The number of persons per car parking in the Resort shuttle lots for the 22 busiest days was
slightly over two. Please see Table 4 on the following page.
Table 4: BC Parking Lot Shuttle Statistics - Riders Per Car — Winter 2006/07'
Date Day
Riders Cars Riders per Car
1 -Dec
2 -Dec
3 -Dec
18 -Dec
28 -Dec
6 -Jan
7 -Jan
13 -Jan
14 -Jan
20 -Jan
27 -Jan
3 -Feb
10 -Feb
11 -Feb
14 -Feb
24 -Feb
25 -Feb
3 -Mar
4 -Mar
10 -Mar
11 -Mar
17 -Mar
Fri
Sat
Sun
Mon
Thu
Sat
Sun
Sat
Sun
Sat
Sat
Sat
Sat
Sun
Wed
Sat
Sun
Sat
Sun
Sat
Sun
Sat
3,631 1504 2.4
4,1 1 1 1729 2.4
3,563 1524 2.3
2,877 1510 1.9
3,275 1578 2.1
3,711 1747 2.1
3,348 1739 1.9
5,348 2650 2.0
4,610 1969 2.3
4,123 1983 2.1
3,675 1757 2.1
3,544 1723 2.1
4,022 1986 2.0
3,648 1651 2.2
2,772 1623 1.7
4,142 2257 1.8
4,000 1667 2.4
6,305 2648 2.4
4,691 2187 2.1
4,392 1946 2.3
4,314 1808 2.4
3,538 1530 2.3
Total
87,637 40,716 2.2
Average 4,612 2,143 2.2
(Ii Days with 1,500 or more parked cars.
PARKING CONSULTANTS
TOWN OF AVON SKIER SHUTTLE
Tony O'Rourke
Eric Heidmann
August 3, 2007
Page 5
The Town Skier Shuttle Carried 118,575 skiers (passengers ± 2) from November 22 through
March 31. (We are assuming that each passenger made two trips (up and down the mountain).
A breakdown of the number of days by volume is provided in Table 5 on the following page.
Table 5: Town of Avon Skier Parking Lot Shuttle Statistics - Winter 2006/07)
Riders
Days
Less than 1,000
1,000- 1,300
More than 1,300(1)
84 64.6%
33 25.4%
13 10.0%
(1) Date, day and rider counts (in descending order):
13 Jan Saturday 1,807
3 -Mar Saturday 1,760
12 -Mar Monday 1,643
4 -Mar Sunday 1,516
13 -Mar Tuesday 1,507
20 -Jan Saturday 1,426
19 -Feb Monday 1,412
15 Jan Monday 1,409
11 -Mar Sunday 1,367
24 -Feb Saturday 1,363
14 -Jan Sunday 1,339
27 -Dec Wednesday 1,337
28 -Dec Thursday 1,311
WALKER
PARKING CONSULTANTS
Tony O'Rourke
Eric Heidmann
August 3, 2007
Page 6
A breakdown of the Town Skier Shuttle passengers by stop is provided in Table 6 below. The
Landing stop accounted for only 5% of the total.
Table 6: Town of Avon Skier Shuttle Percentage of Ridership by Bus Stop
Bus Stop
o/
O
BC Village 47
Christie Lodge 12
Comfort Inn /Sheraton 9
Avon Recreation Center 10
Avon Center 8
Beaver Creek Landing 5
Other 9
We then compared the 12 highest volume days for the Beaver Creek parking lots to the 12
highest volume days for the Town Skier Shuttle. The results are provided in Table 7 on the
following page.
WALKER
PARKING CONSULTANTS
Tony O'Rourke
Eric Heidmann
August 3, 2007
Page 7
Table 7: Comparison of 12 Highest Volume Days of Parked Cars and Town of Avon Shuttle Ridership
Date Day Parked Cars Ranking Shuttle Riders Ranking
13 Jan Saturday
2,650 1
1,807 1
3 -Mar Saturday
2,648 2
1,760 2
24 -Feb Saturday
2,257 3
1,363 11
4 -Mar Sunday
2,187 4
1,516 4
10 -Feb Saturday
1,986 5
20 -Jan Saturday
1,983 6
1,426 6
14 -Jan Sunday
1,969 7
1,339 12
10 -Mar Saturday
1,946 8
11 -Mar Sunday
1,808 9
1,367 9 Tie
27 -Jan Saturday
1,757 10
6 -Jan Saturday
7 -Jan Sunday
1,747 11
1,739 12
12 -Mar Monday
1,643 3
13 -Mar Tuesday
19 -Feb Monday
15 -Jan Monday
11 -Mar Sunday
1,507 5
1,412 7
1,409 8
1,367 9 Tie
RIDERSHIP GROWTH
Utilizing parking lot shuttle ridership statistics from past years, we have calculated the annual
percentage of growth. Please see Table 8 below.
Table 8: Beaver Creek Parking Lot Shuttle Ridership
Year
March % Variance Total % Variance
2003/04
2004/05
2005/06
2006/07
Average Increase
79,099
69,005
81,425
82,115
-12.8%
18.0%
0.8%
2.0%
339,747
335,974
312,797
361,747
PARKING CONSULTANTS
Tony O'Rourke
Eric Heidmann
August 3, 2007
Page 8
Utilizing the Town Skier Shuttle Ridership statistics from the past years, we calculated the annual
percentage of growth. Please see Table 9 below.
Table 9: Town of Avon Skier Shuttle Ridership
Year
March % Variance Total % Variance
2002/03
2003/04
2004/05
2005/06
2006/07
Average Increase
24,986 88,298
27,090 8.4% 97,670 10.6%
28,412 4.9% 100,241 2.6%
31,150 9.6% 116,945 16.7%
31,650 1.6% 127,244 8.8%
6.1% 9.7%
PARKING RECOMMENDATIONS
Even though the number of days during the season where the Bear and Wolf parking lots are not
able to accommodate the skier parking is currently between 10 and 15, this number will greatly
increase in coming years due to the increasing numbers of skiers utilizing these services. Table
10 below shows the approximate number of days in the future where additional overflow parking
will be needed should usage increase by 5%, 10%, 15% and 20%.
Table 10: Parking Growth
Cars Parked(1)
Present Days 5% Growth 10% Growth 15% Growth 20% Growth
Less than 1,000
1,000 - 1,700
More than 1,700
57 46 40 36 32
74 82 87 85 85
14 17 18 24 28
(1) Based on 2006/07 statistics.
The only available overflow parking that is currently not being fully utilized is the Rodeo parking
lot. The lot can accommodate between 500 and 700 vehicles (the lot is not paved and striped,
therefore, the capacity will vary depending on how the cars are parked). We recommend the
following actions to increase the Rodeo parking lot usage on days when high skier attendance is
anticipated:
WALKER
PARKING CONSULTANTS
Tony O'Rourke
Eric Heidmann
August 3, 2007
Page 9
• Pass out maps giving directions to the Rodeo lot at the entrance to the Bear and Wolf parking
lots (once they have been filled to capacity).
• Place temporary signs in the shuttle buses, at the ski lifts, and in the village, prior to heavy
usage days, advising skiers to utilize the Rodeo lot when the Bear and Wolf lots are full.
• Include the availability of the Rodeo lot in any advertising for large events.
• Increase the number of parking personnel on the Rodeo lot during large events in order to
maximize the number of vehicles that can be parked in the lot.
SKIER SHUTTLE RECOMMENDATIONS
The skier shuttle volumes have been increasing steadily in the last few years. (Ridership has
increased an average of almost 10% per year over the past four years.) The opening of the
Gondola will have little effect on the number of skiers that will require shuttling since the Gondola
runs only to the Landing. Ridership statistics for the 06-07 season show that only 5% of the skier
shuttle ridership utilizes the Landing stop. Therefore, the skier shuttle will still need to transport the
majority of the skiers to the top of the hill. If the Town skier shuttle drops everyone off at the
Gondola, then a shuttle will be needed to transport skiers from the Landing to the top of the hill.
The disadvantage of doing this is that skiers will be required to transport their gear on an off the
shuttle to the Gondola, on and off the Gondola to the second shuttle and on and off the second
shuttle.
TOWN OF AVON PARKING ENFORCEMENT RECOMMENDATIONS
As the number of skiers increase, the problem of skiers parking in the Town parking lots (public
and private) will increase. These lots will need to incorporate time limits, and the limits will
require enforcement personnel to monitor the lots during peak days. (Most of the lots are
privately owned; therefore, the owners will be responsible for the enforcement.)
We are looking forward to your review of our draft report and remain available to discuss the
report at your convenience.
Sincerely,
WALKER PARKING CONSULTANTS
William E. Francis
Vice President
WEF:rtr
Town of Avon
Memo
To: Honorable Mayor and Town Council
Thru: Larry Brooks, Town Manager
From: Scott Wright, Asst. Town Manager - Financ
Date: June 4, 2008
Re: Final Draft 2007 Audit Report
Summary:
Attached for Council's review is the proposed final draft of the Town's 2007 Comprehensive
Annual Financial Report. The Town's auditor's have completed their field work and are
finalizing their review of this document in order to issue their opinion. A representative from
Clifton Gunderson will present the final printed and bound report on June 24th for Council's
acceptance.
Next Tuesday I will present financial highlights from the audit report and be available to
answer questions.
Town Manager Comments:
Page 1
HEART of the VALLEY
AVON
COLORADO
TOWN OF AVON, COLORADO
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR THE YEAR ENDED DECEMBER 31, 2007
Prepared by:
Department of Finance
Scott C. Wright, CPA, CPFO
TOWN OF AVON, COLORADO
LIST OF ELECTED AND APPOINTED OFFICIALS
December 31, 2007
TOWN COUNCIL
Ron Wolfe, Mayor
Tamra Nottingham Underwood, Mayor Pro -Tern
Richard Carroll
David Dantas
Kristi Ferraro
Amy Phillips
Brian Sipes
MANAGEMENT
Larry Brooks, Town Manager
Eric Heidemann, Asst. Town Manager - Community Development
Justin Hildreth, Town Engineer
Meryl Jacobs, Director of Recreation
Brian Kozak, Police Chief
Patty McKenny, Director of Administration / Town Clerk
Jenny Strehler, Director of Public Works and Transportation
Scott Wright, Asst. Town Manager - Finance
INDEPENDENT AUDITORS
Clifton Gunderson LLP
Certified Public Accountants
TOWN OF AVON, COLORADO
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR THE YEAR ENDED DECEMBER 31, 2007
TABLE OF CONTENTS
INTRODUCTION
Letter of Transmittal
Certificate of Achievement for Excellence in Financial
Reporting
Town of Avon Organization Chart
FINANCIAL SECTION
Independent Auditor's Report
Management's Discussion and Analysis
Basic Financial Statements
Government -wide Financial Statements:
Statement of Net Assets
Statement of Activities
Fund Financial Statements:
Balance Sheet — Governmental Funds
Statement of Revenues, Expenditures and Changes in Fund
Balances — Governmental Funds
Statement of Net Assets — Proprietary Funds
Statement of Revenues, Expenses and Changes in Fund Net
Assets — Proprietary Funds
Statement of Cash Flows — Proprietary Funds
Notes to the Financial Statements
Required Supplemental Information
Schedule of Revenues, Expenditures and Changes in Fund
Balances (Budgetary Basis) Budget and Actual -
General Fund
Schedule of Revenues, Expenditures and Changes in Fund
Balances (Budgetary Basis) — Budget and Actual — Water
Fund
Notes to Required Supplemental Information
1-2
3-16
17
18-19
20-21
22-23
24
25
26-27
28-51
53
54
55
i
TOWN OF AVON, COLORADO
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR THE YEAR ENDED DECEMBER 31, 2007
TABLE OF CONTENTS - CONTINUED
Other Supplemental Information Page
Nonmajor Governmental Funds
Combining Balance Sheet — Nonmaj or Governmental Funds
Combining Statement of Revenues, Expenditures and
Changes in Fund Balances — Nonmajor Governmental
Funds
Schedules of Revenues, Expenditures and Changes in Fund
Balances (Budgetary Basis) - Budget and Actual:
Mall Maintenance Fund
Avon Urban Renewal Authority Fund
Community Enhancement Fund
Affordable Housing Fund
Facilities Reserve Fund
Debt Service Fund
Avon Metropolitan District Debt Service Fund
Capital Projects Fund
Transit Fund
Fleet Maintenance Fund
Equipment Replacement Fund
Miscellaneous Schedules:
Debt Schedule
Detailed Schedule of General Fund Expenditures (Budgetary
Basis) — Budget and Actual
Detailed Schedule of General Fund Revenues (Budgetary
Basis) — Budget and Actual
Schedule of Capital Project Fund Project Expenditures
(Budgetary Basis) — Budget and Actual
Local Highway Finance Report
STATISTICAL SECTION
Net Assets by Component
Changes in Net Assets
Changes in Fund Balances, Governmental Funds
Fund Balances, Governmental Funds
Tax Revenues by Source, Governmental Funds
Assessed Value and Actual Value of Taxable Property
Direct and Overlapping Property Tax Rates
Principal Taxpayers
57
58-59
60-61
62
63
64
65
66
67
68
69
72-73
74-75
78-79
81
82-83
84-86
88-89
90-91
94-95
96-99
100-101
102
103
104
105
106
ii
STATISTICAL SECTION (continued)
Property Tax Levies and Collections
Ratios of Outstanding Debt by Type
Direct and Overlapping Governmental Activities Debt
Ratio of General Bonded Debt Outstanding and Legal Debt
Margin
Demographic and Economic Statistics
Principal Employers
Commercial and Residential Construction
Full-time Equivalent Employees by Function / Program
Operating Indicators by Function / Program
SINGLE AUDIT SECTION
Page
107
108
109
110-111
112
113
114
115
116-117
iii
THIS PAGE INTENTIONALLY LEFT BLANK
HEART of the VALLEY
COLORADO
Post Office Box 975
400 Benchmark Road
Avon, Colorado 81620
970-748-4000
970-949-9139 Fax
970-845-7708 TTY
June 4, 2008
To the Honorable Mayor, Members of the Town Council
and Citizens of the Town of Avon:
Town Charter and State statutes require that the Town of Avon (Town) issue a
complete set of financial statements presented in confotivance with generally
accepted accounting principles (GAAP) and audited in accordance with generally
accepted auditing standards by a firm of licensed independent certified public
accountants. Pursuant to these requirements, we hereby issue the comprehensive
annual financial report of the Town of Avon for the fiscal year ended December 31,
2007.
This report consists of management's representations concerning the finances of the
Town of Avon. Consequently, management assumes full responsibility for the
completeness and reliability of all of the infoiination presented in this report. To
provide a reasonable basis for making these representations, management of the
Town of Avon has established a comprehensive internal control framework that is
designed both to protect the Town's assets from loss, theft, or misuse and to compile
sufficient reliable information for the preparation of the Town of Avon's fmancial
statements in conformity with GAAP. Because the cost of internal controls should
not outweigh their benefits, the Town of Avon's comprehensive framework of
internal controls has been designed to provide reasonable rather than absolute
assurance that the financial statements will be free from material misstatement. As
management, we assert that, to the best of our knowledge and belief, this financial
report is complete and reliable in all material respects.
The Town of Avon's financial statements have been audited by Clifton Gunderson
LLP, a firm of certified public accountants. The goal of the independent audit was to
provide reasonable assurance that the fmancial statements of the Town of Avon for
the fiscal year ended December 31, 2007, are free of material misstatement. The
independent audit involved examining, on a test basis, evidence supporting the
amounts and disclosures in the fmancial statements; assessing the accounting
principles used and significant estimates made by management; and evaluating the
overall financial statement presentation. The independent auditor concluded, based
upon the audit, that there was a reasonable basis for rendering an unqualified opinion
that the Town of Avon's financial statements for the fiscal year ended December 31,
2007, are fairly presented in conformity with GAAP. The independent auditor's
report is presented as the first component of the financial section of this report.
v
Letter of Transmittal
Town of Avon, Colorado
June 4, 2008
GAAP require that management provide a narrative introduction, overview, and
analysis to accompany the basic financial statements in the form of Management's
Discussion and Analysis (MD&A). This letter of transmittal is designed to
complement the MD&A and should be read in conjunction with it. The Town of
Avon's MD&A can be found immediately following the report of the independent
auditors.
Profile of the Town
The Town of Avon was incorporated in 1978 and is located in Eagle County, eight
miles west of the Town of Vail and seventeen miles east of the Town of Eagle. The
Town sits north of U.S. Highway 6, directly adjacent to the Beaver Creek Resort and
is bisected by Interstate Highway 70 from east to west. The primary transportation
route to and from Avon is I-70. Aviation services and transportation are available at
the Eagle County Airport, 24 miles west of the Town. The Town provides bus
transportation services within the Town and to Beaver Creek Resort. Avon is also
served by the Eagle County Regional Transit Authority which provides bus service
throughout Eagle County. Eagle County encompasses approximately 1,694 square
miles and spans from the summit of Vail Pass to Glenwood Canyon. Approximately
80% of Eagle County's land is public — comprised of National Forests, wilderness
areas, Bureau of Land Management properties, and state and local public lands.
The Town of Avon currently encompasses approximately 81/4 square miles. With a
population of 7,297, as most recently determined by a 2006 housing needs assessment
perfouued by the Town, it is Eagle County's most populous town. This figure
represents the permanent resident population. Total population increases significantly
during the winter season.
The Town operates under the council/manager form of government. Policy -making
and legislative authority are vested in the Town Council, which consists of a mayor
and a six -member council. The Town Council is responsible, among other things, for
passing ordinances, adopting the budget, and appointing a Town Manager, Town
Attorney, Town Clerk and Municipal Judge. The Town Manager is responsible for
carrying out the policies and ordinances of the Council, overseeing the day-to-day
operations of the Town, and for appointing the heads of the Town's departments.
The Council is elected on a non-partisan basis. Council members are elected to four-
year staggered terms with four council members elected in November, 2006, and the
remaining three to be elected in November, 2008. The mayor and mayor pro-tem are
elected from amongst the elected council members by a majority vote. The mayor
presides at meetings of council but has no power to vote except in the case of a tie of
the council members present and voting.
vi
Letter of Transmittal
Town of Avon, Colorado
June 4, 2008
The Town is a home -rule community empowered to levy a property tax on the
assessed value of real property located within the Town. The Town collects a 4%
sales tax on all retail sales, and a 4% accommodations tax on the lease or rental of
hotel rooms, condominium units and other accommodations within the Town. The
Town also collects a 2% real estate transfer tax on all sales of real property located
within the Town. An important exception is within The Village at Avon Planned
Unit Development where, in accordance with the Annexation and Development
Agreement of October 13, 1998 and as subsequently amended, the Town does not
currently collect these taxes. The Town has the power by state statute to extend its
corporate limits by annexation, which is done periodically when deemed appropriate
by the Town Council.
The Town provides a full range of municipal services including police protection; the
construction and maintenance of parks, streets and roads, and infrastructure;
recreational amenities and cultural activities and events; community planning and
zoning; and general administrative services.
The annual budget serves as the foundation for the Town of Avon's financial
planning and control. No later than October 15th, the Town Manager submits to the
Mayor and Town Council a proposed budget for the calendar year commencing the
following January 1st. The budget is prepared by fund, department, program and
project and includes information on the prior year, current estimates and requested
appropriations and estimated revenues for the upcoming year.
The Town Council holds public hearings and may change appropriations except for
expenditures required by law for debt service or for estimated cash deficits. No
change to the budget may increase the authorized expenditures to any amount greater
than the total amount of funds available. The Town Council must adopt the budget
by resolution prior to December 15th. Once adopted, the Town Council may at any
time, by resolution, amend the budget. In addition, the Town Manager may transfer
part or all of any unencumbered appropriation balance among programs within a
department. A department is defined by the Town as a distinct, principal or
specialized division (e.g. the department of public works).
Expenditures may not legally exceed budgeted appropriations at the fund level.
Budget to actual comparison are provided in this report for all funds and are presented
at a lower -than -required level of control to facilitate detailed financial analysis.
Budgetary comparisons for the Town's general fund and it major special revenue
fund (water fund) are presented as required supplemental information in this report.
Budget to actual comparisons for all other Town funds, are included as other
supplemental information in this report.
vii
Letter of Transmittal
Town of Avon, Colorado
June 4, 2008
Factors Affecting Financial Condition
Recreation and Tourism. Year-round tourism and skiing -related businesses account
for a significant portion of the employment and earned income of area residents.
Skier visits at Vail and Beaver Creek account for almost 20% of the total skier visits
in Colorado. In addition, Vail was ranked by SKI Magazine as the #2 ski resort in
North America for the 2007-08 season, while Beaver Creek was ranked 8th.
In addition to skiing and associated winter -time activities, the area promotes a
number of summer activities. The Town of Avon sponsors numerous special events
throughout the year to area residents including the 4th of July fireworks display. In
1999, the area was host to the World Alpine Ski Championships and in 2001 was host
to the World Mountain Bike Championships. Several championship golf courses are
located in Eagle County and Golf Digest has rated Eagle County as one of the top 40
golf communities in which to live. Other summer activities include horseback riding,
bicycling, rafting, and other recreational sports.
New Development / Town Center West. New development continues to occurred in
Avon because of the Town's prime location at the base of the Beaver Creek ski resort.
Beaver Creek's position as a very high quality, destination year-round resort has
influenced Avon's growth and development.
In 2006, the Town approved a development agreement with East West Partners for
the Westin Riverfront Resort & Spa project located on the site formerly referred to as
the Confluence, located at the confluence of Beaver Creek and the Eagle River, and
now platted as the Riverfront subdivision. The development includes a Westin Hotel,
time-share and whole -ownership units, a riverfront park (to be dedicated to the
Town), a public plaza, and the Riverfront Express - a high-speed gondola connecting
the development to Beaver Creek Landing and to Town Center West via two surface
railroad crossings. Initial excavation of the site began in April, 2006, with the
Riverfront Express opening in November, 2007 and completion of the Westin Hotel
anticipated in 2008.
In 2006 the Town began the process of creating an urban renewal authority in order to
facilitate the financing of public improvements and to encourage redevelopment in
the core area of Avon. The Avon Urban Renewal Authority was established in July,
2007 and an urban renewal plan for Town Center West was adopted in August, 2007.
In February, 2008 the Authority issued $25 million of Tax Increment Adjustable Rate
Revenue Bonds for the purpose of construction of public improvements in Town
Center West.
Construction by the Town was completed in 2007 for the two railroad crossings
mentioned above after an extensive review and hearing process with the Public
Utilities Commission (PUC). These crossings are the primary vehicular connection
viii
Letter of Transmittal
Town of Avon, Colorado
June 4, 2008
between the Riverfront development and Town Center West. These crossings also
provide pedestrian and bicycle connections between the regional trail along the Eagle
River and the Nottingham Park trail and Town Center pedestrian areas.
Construction by the Town commenced in April, 2007 and was completed in
November, 2007 for Avon Station, the Town's multi -modal transportation center.
Avon Station is located next to the railroad tracks and Riverfront development on the
south, and the Town Center West project on the north, and serves as the Town's
transportation hub providing connection and interaction of multi -transportation modes
including automobile, local and regional bus service, future light -rail, the Riverfront
Express gondola and pedestrians.
Work was completed in 2007 on expanded spectator viewing areas for special events
and improved performance of the three river features in the Town's whitewater park
on the Eagle River near the Westin Riverfront development. The whitewater park
was constructed in 2006 in order to establish a recreational destination along the
Eagle River through Avon and dramatically increases the recreational opportunities
that the Eagle River provides in the Town of Avon. The original river enhancement
project consisted of a newly installed boat ramp, a spectator viewing terrace,
additional wetland planting and three river features.
Cash Management Policies and Procedures. Cash temporarily idle during the year
was invested in direct obligations of the U.S. Treasury and U.S. Instrumentalities, as
well as local government investment pools and money market mutual funds. At year-
end, the maturities of the U.S Treasury and Instrumentality obligations range from 46
days to 4.21 years, with an weighted average final maturity of 637 days. The
weighted average yield at cost on these investments is 4.81%.
Investment income includes appreciation in the fair value of investments. Increases
in fair value during the current year, however, do not necessarily represent trends that
will continue; nor is it always possible to realize such amounts, especially in the case
of temporary changes in the fair value of investments that the Town intends to hold to
maturity.
Risk Management. The Town of Avon has an aggressive risk management program
which encompasses the functions of safety/loss prevention, loss control, risk
financing, risk transfer, and risk assessment. Any claims are promptly reported to the
Town's Director of Administration for investigation and follow-up.
Vehicular and property claims are reviewed during the Town's weekly safety review
meeting for recommendation regarding possible corrective action.
The Town has continued its participation in CIRSA, the Colorado Intergovernmental
Risk Sharing Agency, which is a self -funded municipal pool of approximately 240
ix
Letter of Transmittal
Town of Avon, Colorado
June 4, 2008
Colorado municipalities and special districts. Workers compensation insurance is
purchased from Pinnacol Assurance Company.
Awards and Acknowledgements
The Government Finance Officers Association of the United States and Canada
(GFOA) awarded a Certificate of Achievement for Excellence in Financial Reporting
to the Town of Avon for its comprehensive annual financial report (CAFR) for the
fiscal year ended December 31, 2006. This was the sixteenth consecutive year that
the Town has received this prestigious award. In order to be awarded a Certificate of
Achievement, the Town published an easily readable and efficiently organized
CAFR. This report satisfied both GAAP and applicable legal requirements.
A Certificate of Achievement is valid for a period of one year only. We believe that
our current CAFR continues to meet the Certificate of Achievement Program's
requirements, and we are submitting it to the GFOA to determine its eligibility for
another certificate.
The preparation of this report could not have been possible without the efficient and
dedicated services of the entire staff of the finance department. Each member of the
department has my sincere appreciation for the contributions made in the preparation
of this report. Due credit should also be given to the Mayor, Town Council, and
Town Manager for their interest, support and leadership in planning and conducting
the operations of the Town in a responsible and progressive manner.
Respectfully Submitted,
Scott C. Wright, CPA, CPF
Assistant Town Manager - Finance
Certificate of
Achievement
for Excellence
in Financial
Reporting
Presented to
Town of Avon
Colorado
For its Comprehensive Annual
Financial Report
for the Fiscal Year Ended
December 31, 2006
A Certificate of Achievement for Excellence in Financial
Reporting is presented by the Government Finance Officers
Association of the United States and Canada to
government units and public employee retirement
systems whose comprehensive annual financial
reports (CAFRs) achieve the highest
standards in government accounting
and financial reporting.
President
Executive Director
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Management's Discussion and Analysis
As management of the Town of Avon, we offer readers of the Town of Avon's financial
statements this narrative overview and analysis of the financial activities of the Town of Avon
for the fiscal year ended December 31, 2007. We encourage readers to consider the information
presented here in conjunction with additional information that we have furnished in our letter of
transmittal, which can be found on pages v -x of this report.
Financial Highlights
• The assets of the Town of Avon exceeded its liabilities at the close of the most recent fiscal
year by $53,993,296 (net assets). Of this amount, $19,789,225 is unrestricted and may be
used to meet the Town's ongoing obligations to citizens and creditors.
• The Town's total net assets increased by $7,820,504.
• As of the close of the current fiscal year, the Town of Avon's governmental funds reported
combined ending fund balances of $18,340,950, a decrease of $15,349 from the prior year.
Approximately ninety-three percent (93%) of this total amount, $17,008,136, is available for
spending at the Town's discretion (unreserved fund balance).
• At the end of the current fiscal year, unreserved fund balance for the general fund was
$6,676,687, or fifty-eight percent (58%) of total general fund expenditures.
• The Town of Avon's total bonded debt decreased by $1,581,976 during the current fiscal
year due to scheduled debt service payments on outstanding bonds, certificates of
participation, and amortization of original issue discount.
Overview of the Financial Statements
This discussion and analysis are intended to serve as an introduction to the Town of Avon's basic
financial statements. The Town's basic financial statements are comprised of three components:
1) government -wide financial statements, 2) fund financial statements, and 3) notes to the
financial statements. This report also contains required supplementary information and other
supplementary infouuation in addition to the basic financial statements themselves.
Government -wide financial statements. The government -wide financial statements are
designed to provide readers with a broad overview of the Town of Avon's finances, in a manner
similar to a private sector business.
The statement of net assets presents infounation on all of the Town of Avon's assets and
liabilities, with the difference between the two reported as net assets. Over time, increases or
decreases in net assets may serve as a useful indicator of whether the financial position of the
Town is improving or deteriorating.
The statement of activities presents information showing how the Town's net assets changed
during the most recent fiscal year. All changes in net assets are reported as soon as the
underlying event giving rise to the change occurs, regardless of the timing of related cash flows.
Thus, revenues and expenses are reported in this statement for some items that will only result in
cash flows in future fiscal periods (e.g., earned but unused vacation leave).
3
Both of the government -wide financial statements distinguish functions of the Town of Avon
that are principally supported by taxes and intergovernmental revenues (governmental activities)
from other functions that are intended to recover all or a significant portion of their costs through
user fees and charges (business -type activities). The governmental activities of the Town of
Avon include general government, community development, public safety, public works and
utilities, and recreation and culture. The business -type activities of the Town include
transportation and fleet maintenance operations.
The government -wide financial statements include not only the Town of Avon itself (known as
the primary government), but also the Town of Avon Finance Authority (Authority) which was
incorporated in 1998 as a Colorado nonprofit corporation, with the sole purpose of facilitating
Town financings, including capital leases. The Authority has a three -member board of directors
who serve without compensation and have no private or proprietary interest in the Authority.
The Authority is included in the Town's financial statements because the Town appoints the
board members of the Authority and has financial accountability for the Authority. The
Authority's accounting transactions have been blended with the Town's general fund and fleet
maintenance fund. The Avon Urban Renewal Authority, also a legally separate entity, was
established in August, 2007 to undertake urban renewal plans and projects with the Town. All
members of the governing body are Town Council members. For financial reporting purposes,
AURA is blended into the Town's financial statements and is reported in a single special revenue
fund.
The government -wide financial statements can be found on pages 17-19 of this report.
•
Fund financial statements. A fund is a grouping of related accounts that is used to maintain
control over resources that have been segregated for specific activities or objectives. The Town
of Avon, like other state and local governments, uses fund accounting to ensure and demonstrate
compliance with finance -related legal requirements. All of the funds of the Town can be divided
into two categories: governmental funds, and proprietary funds.
Governmental funds. Governmental funds are used to account for essentially the same functions
reported as governmental activities in the government -wide financial statements. However,
unlike the government -wide financial statements, governmental fund financial statements focus
on near -term inflow and outflows of spendable resources, as well as on balances of spendable
resources available at the end of the fiscal year. Such information may be useful in evaluating a
government's near -term financing requirements.
Because the focus of governmental funds is narrower than that of the government -wide financial
statements, it is useful to compare the information presented for governmental funds with similar
information presented for governmental activities in the government -wide financial statements.
By doing so, readers may better understand the long-term impact of the Town's near -term
financing decisions. Both the governmental fund balance sheet and the governmental fund
statement of revenues, expenditures, and changes in fund balances provide a reconciliation to
facilitate this comparison between governmental funds and governmental activities.
4
The Town of Avon maintains ten individual governmental funds. Information is presented
separately in the governmental fund balance sheet and in the governmental fund statement of
revenues, expenditures, and changes in fund balances for the general fund, water fund, debt
service fund and capital projects fund, all of which are considered to be major funds. Data from
the other six nonmajor governmental funds (mall maintenance fund, Avon urban renewal
authority fund, community enhancement fund, affordable housing fund, facilities reserve fund,
and Avon Metropolitan District debt service fund) are combined into a single, aggregate
presentation.
Individual fund data for each of these nonmajor governmental funds is provided in the form of
combining statements elsewhere in this report. The basic governmental fund financial statements
can be found on pages 20-23 of this report.
Proprietary funds. The Town of Avon maintains two different types of proprietary funds.
Enterprise funds are used to report the same function presented as business -type activities in the
government -wide financial statements. The Town of Avon uses enterprise funds to account for
its transportation operations and its fleet maintenance operations. Internal service funds are an
accounting device used to accumulate and allocate costs internally among the Town's various
functions. The Town of Avon uses an internal service fund to account for the rental of vehicles
and equipment to Town departments for the accumulation of funds for future replacement.
Because this service predominately benefits governmental rather than business -type functions, it
has been included within governmental activities in the government -wide financial statements.
Proprietary funds provide the same type of information as the government -wide financial
statements, only in more detail. The proprietary fund financial statements provide separate
information for the transit fund and the fleet maintenance fund operations. Separate information
is also provided for the Town's internal service fund. The basic proprietary fund financial
statements can be found on pages 24-27 of this report.
Notes to the Financial Statements. The notes provide additional information that is essential to
a full understanding of the data provided in the government -wide and fund financial statements.
The notes to the financial statements can be found on pages 28-51 of this report.
Required Supplemental Information. In addition to the basic financial statements and
accompanying notes, this report also presents certain other required supplemental information.
The Town of Avon adopts an annual appropriated budget for its general fund and major special
revenue fund. Budgetary comparison statements have been provided for the general fund and
water fund to demonstrate compliance with these budgets and can be found on pages 53-55 of
this report.
Other Supplemental Information. The combining statements referred to earlier in connection
with nonmajor governmental funds are presented under other supplemental information
immediately following the required supplemental information. Individual fund statements and
schedules and other miscellaneous schedules can also be found in this section on pages 57-91 of
this report.
5
Government -wide Financial Analysis
NET ASSETS
Current and Other Assets
Capital Assets, net
Total Assets
Other Liabilities
Noncurrent Liabilities
Total Liabilities
Governmental Activities
2007
$26,214,571
40,861,989
2006
$25,665,472
34,817,094
67,076,560 60,482,566
Business -type Activities
2007
$1,069,357
6,194,183
2006
$1,014,873
5,673,612
7,263,540 6,688,485
Total Government
2007
$27,283,928
47,056,172
2006
$26,680,345
40,490,706
74,340,100 67,171,051
6,167,429 5,680,273 112,886 85,826 6,280,315 5,766,099
10,450,807 11,375,146 3,615,682 3,857,014 14,066,489 15,232,160
16,618,236 17,055,419 3,728,568 3,942,840 20,346,804 20,998,259
Net Assets:
Invested in Capital
Assets, Net of
Related Debt 30,782,567
Restricted 826,003
Unrestricted 18,849,754
23,801,715
697,093
18,928,339
2,651,190 1,884,063 33,433,757 25,685,778
826,003 697,093
883,782 861,582 19,733,536 19,789,921
Total Net Assets $50,458,324 $43,427,147 $3,534,972 $2,745 645 $53,993,296 $46,172,792
The largest portion of the Town's net assets (62%) reflects its investment in capital assets (e.g.
land, buildings, machinery and equipment, and infrastructure), net of any related debt used to
acquire those assets that is still outstanding. The Town uses these assets to provide services to
citizens, consequently, these assets are not available for future spending. Although the Town's
investment in capital assets is reported net of related debt, it should be noted that the resources
needed to repay this debt must be provided from other sources, since the capital assets
themselves cannot be used to liquidate these liabilities.
An additional portion of the Town's net assets (1.5%) represents resources that are subject to
external restrictions on how they may be used. The remaining balance of unrestricted net assets
($19,733,536) may be used to meet the Town's ongoing obligations to citizens and creditors.
6
CHANGE IN NET ASSETS
Governmental Activities Business -type Activities Total Government
2007 2006 2007 2006 2007 2006
REVENUES
Program Revenues:
Charges for Services $ 3,751,666 $ 4,150,236 $ 3,313,517 $ 3,190,835 $ 7,065,183 $ 7,341,071
Operating Grants and Contributions 74,078 52,538 - - 74,078 52,538
Capital Grants and Contributions 2,301,778 1,662,000 684,349 - 2,986,127 1,662,000
General Revenues:
Taxes:
Property Taxes 2,766,725 2,765,362 - 2,766,725 2,765,362
Real Estate Transfer Tax 2,540,943 3,039,518 - 2,540,943 3,039,518
Sales and Accommodation Taxes 6,518,299 5,873,857 - 6,518,299 5,873,857
Other Taxes 656,702 716,685 - - 656,702 716,685
Unrestricted Investment Earnings 1,356,013 826,004 1,356,013 826,004
Intergovernmental 1,080,075 852,938 1,080,075 852,938
Miscellaneous 1,755,154 285,108 - - 1,755,154 285,108
Gain (Loss) on Sale of Capital Assets (10,108) (2,097) - (10,108) (2,097)
Total Revenues 22,791,325 20,222,149 3,997,866 3,190,835 26,789,191 23,412,984
EXPENSES
Program Activities:
Governmental Activities:
General Government 2,936,738 2,234,335 - - 2,936,738 2,234,335
Community Development 1,132,260 1,392,669 - 1,132,260 1,392,669
Public Safety 2,157,400 1,853,452 - 2,157,400 1,853,452
Public Works and Utilities 4,958,488 5,975,905 - 4,958,488 5,975,905
Recreation and Culture 2,604,528 2,313,164 - - 2,604,528 2,313,164
Interest on Long-term Debt 495,734 552,492 495,734 552,492
Business -type Activities:
Transportation 2,321,139 2,187,410 2,321,139 2,187,410
Fleet Maintenance - 2,362,400 1,989,005 2,362.400 1,989,005
Total Expenses 14,285,148 14,322,017 4,683,539 3,797,521 18,968.687 18,498,432
Excess (Deficiency) Before Transfers 8,506,177 5,900,132 (685,673) (985,580) 7,820,504 4,914,552
Transfers (1,475,000) (1,220,000) 1,475,000 1,220,000 - -
Increase in Net Assets 7,031,177 4,680,132 789,327 234,420 7,820,504 4,914,552
Net Assets, Beginning 43,427,147 38,747,015 2,745,645 2.511,225 46,172,792 41,258,240
Net Assets, Ending $ 50,458,324 $ 43,427,147 $ 3,534,972 $ 2,745,645 $ 53,993,296 $ 46 172,792
Governmental Activities. Governmental activities increased the Town's net assets by
$7,031,177 for 2007; accounting for 90% of the growth in the net assets of the Town. Key
elements of this increase as follows:
• Tax rebates in the amount of $1,218,159 plus accrued interest were forfeited by a
developer for failure to meet a deadline for construction of a hotel associated with
approval of a development agreement. The forfeited funds were reported in the Town's
capital projects fund as miscellaneous revenues.
• Investment earnings increased by $530,009 or 64% from the previous year due to higher
invested fund balances and higher yields.
• The Town received $2,130,488 in capital grants from. the Colorado Department of
Transportation for its new transportation center and $171,290 in federal grants for the
Eaglebend Drive street improvement project.
7
Expenses and Program Revenues — Governmental Activities
$6,000,000
$5,000,000
$4,000,000
$3,000,000
$2,000,000
$1,000,000
$-
® Expenses
O Program Revenues
General
Government
Comm Dev
Public Safety Public Works Recreation & Interest on Long -
and Utilities Culture term Debt
Revenues by Source — Governmental Activities
Intergovernmental
4.74%
Grants
10.42%
Miscellaneous and Loss
on Sale of Capital
Assets
7.66%
Investment Earnings
5.95%
Charges for Services
16.46%
Property Taxes
12.14%
Other Taxes
2.88%
RETT Taxes
11.15%
Sales and Accom Taxes
28.59%
Business -type activities. Net assets of business -type activities increased by $789,327 in 2007.
The key element of this increase was a capital grant from the Federal Transit Administration for
the purchase of two new buses.
8
Expenses and Program Revenues — Business -type Activities
$2,500,000 _
$2,000,000 -
$1,500,000 -
$1,000,000 -
$500,000 -
■ Expenses
El Program Revenues
Transportation
Fleet Maintenance
Revenues by Source — Business -type Activities
Transfers In
26.95%
Charges for Services
60.55%
Capital Grants
12.50%
Financial Analysis of the Town's Funds
The following schedule presents a summary of governmental fund revenues for the year ended
December 31, 2007 and the amount and percentage of increases and decreases in relation to the
prior year.
Revenues
Amount of Percent
2007 Percent of 2006 Increase Increase
Amount Total Amount (Decrease) (Decrease)
Taxes $12,482,669 54.77% $12,395,422 $ 87,247 0.70%
Licenses and Permits 419,292 1.84% 827,890 (408,598) (49.45%)
Intergovernmental 3,455,931 15.16% 2,523,356 932,575 36.96%
Charges for Services 3,244,484 14.23% 3,004,306 240,178 7.99%
Fines and Forfeitures 84,290 .37% 73,854 10,436 14.13%
Investment Earnings 1,356,013 5.95% 826,004 530,009 64.17%
Other Revenues 1,750,580 7.68% 573,414 1,177,166 205.29%
Total $22,793,259 100.00% $20,224,246 $ 2,569,013
Tax collections increased a net of $87,247 due primarily to a $644,442 increase in sales tax and
accommodation tax revenues, offset by a decrease in real estate transfer taxes of $498,575.
Assessed values of property within the Town increased by 1.4%. The general operating mill rate
for the Town remained the same at 8.956 mills while the debt service mill rate dropped 0.052
mills to 4.331 mills. The debt service mill rate for the Avon Metropolitan District dropped 0.001
mills from 3.282 mills in 2006 to 3.281 mills in 2007.
The Town collects a 2% tax from all sales of real property within the Town except within The
Village at Avon Planned Unit Development. These revenues are dedicated solely for capital
improvement projects. Real estate transfer tax collections decreased 16.4%, from $3,039,518 in
2006 to $2,540,943 in 2007. The Town budgets these revenues conservatively and the local real
estate market has began to slow considerably.
License and permits declined in 2007 down to more normal levels. In the previous year,
significant building permit and plan check fees associated with the new Riverfront Village
development project provided a large increase in the normal level of licenses and permits
revenues and charges for services. In addition in 2007, the Riverfront Lodge, which had
previously been anticipated to begin construction in 2007, failed to pull a building permit.
As previously mentioned, intergovernmental revenues increased significantly due to a
$2,130,488 grant from the Colorado Department of Transportation for the Town's new
transportation center.
Miscellaneous revenues increased significantly due to tax rebates plus accrued interest that were
forfeited by a developer for failure to meet a deadline for construction of a hotel associated with
approval of a development agreement. The forfeited funds were placed in the Town's capital
projects fund.
10
Professional portfolio management by MBIA Municipal Investment Services Corporation
combined with generally higher interest rates and higher invested balances resulted in growth of
investment earnings of over 64% from $826,004 in 2006 to $1,356,013 in 2007.
The following schedule presents a summary of governmental fund expenditures for the year
ended December 31, 2007 and the amount and percentage of increases and decreases in relation
to the prior year.
Percent Amount of Percent
2007 of 2006 Increase Increase
Expenditures Amount Total Amount (Decrease) (Decrease)
Current:
General Government $ 2,871,963 13.36% $ 2,127,325 $ 744,638 35.00%
Community Development 902,634 4.20% 912,855 (10,221) (1.12%)
Public Safety 2,203,803 10.25% 1,879,582 324,221 17.25%
Public Works and Utilities 3,424,566 15.92% 2,819,023 605,543 21.48%
Recreation and Culture 2,483,910 11.55% 2,168,903 315,007 14.52%
Capital Improvements 7,786,590 36.21% 4,245,404 3,541,186 83.41%
Debt Service:
Principal 1,348,750 6.27% 1,296,250 52,500 4.05%
Interest 448,474 2.09% 504,122 (55,648) (11.04%)
Fiscal Charges 33,074 0.15% 36,179 (3,105) (8.58%)
` Total $21,503,764 100.00% $15,989,643 $ 5,514,121
Capital improvement expenditures increased in 2007 by 83.41%. Several large capital projects
were completed during the year including an expansion of the Town's municipal building, the
Town's transportation center facility, Roundabout No. 4 conversion to a full roundabout, and the
Eaglebend Drive streetscape. Other significant capital improvement expenditures are detailed
under the capital assets discussion on page 13 of this report.
Personnel costs increased throughout nearly every department due to the hiring of 10 new full-
time positions. In addition to normal merit -based raises, the Town elected to give all full-time
employees a 3% cost -of -living raise effective January 1, 2007. Fuel and other petroleum based
products continue to contribute to overall cost increases in commodities. General government
expenditures increased in 2007 due to the creation of a new community relations program and
the hiring of a community relations officer. In addition, the Town began a down -payment
assistance program in 2007 to assist certain groups of employees in purchasing their primary
residence.
Debt Service principal payments remained essentially the same in 2007. However, interest
expense declined due to the payoff of nearly $1.585 million in principal from the prior year.
This trend will continue over the next several years as the Town's existing bonded indebtedness
declines.
The Town of Avon's governmental funds reported combined ending fund balances of
$18,340,950, a decrease of $15,349 from the prior year. Over 92% of this total amount
($16,952,447) constitutes unreserved fund balance, which is available for spending at the
Town's discretion. The remainder of fund balance is reserved to indicate that it is not available
for spending because it has already been committed 1) to pay debt service, or 2) to be expended
only in the instance of a "emergency" as defined by the Colorado constitution.
11
The general fund is the chief operating fund of the Town of Avon. At the end of the current
fiscal year, unreserved fund balance of the general fund was $6,620,998, while total fund balance
reached $7,295,426. As a measure of the general fund's liquidity, it can be useful to compare
both unreserved fund balance and total fund balance to total fund expenditures. Unreserved fund
balance represents 58% of total fund expenditures, while total fund balance represents 63.9% of
that same amount.
The fund balance of the general fund increased by $387,473, or 5.6%, in 2007. This was a
favorable variance of $670,629 over the decrease of $283,156 reported in the final 2007 budget.
Strong growth in the Town's general sales taxes, excess investment earnings and departmental
budgetary savings all contributed to this increase. The fund balance of the general fund
represents approximately sixty-three percent (63%) of 2007 general fund appropriations or the
equivalent of approximately 7 1/2 months of operations. The Town has felt it necessary to retain
this level of fund balance because of its heavy reliance on sales tax revenues. The Town's
position as a resort community also places a heavy reliance upon several other factors including
weather, the national economy, and tourism in general. The Town's fund balance provides the
resources necessary to be more adaptable to the short-term financial environment and limits the
need for capital financing.
The fund balance of the Town's capital projects fund decreased by $1,037,644 or 13.4%, in
2007. The Town has typically funded its capital improvements on a pay-as-you-go basis, so
accumulations of large fund balances are necessary to fund large projects. Because of the nature
of this fund, where large capital improvement project expenditures are reported, large decreases
in fund balance are also not unusual.
The fund balance of the Town's debt service fund increased by $36,045 during 2007 to a total
balance of $14,658. Debt service reserves from the Series 1998 Certificates of Participation that
are held in trust constitute $567,341 of the balance.
General Fund Budgetary Highlights
A number of budget changes are typically made throughout the year and at the Town's adoption
of its final revised budget in November. For the most part these changes are very minor and the
increases and decreases are offsetting. The net difference between the original budget and the
final amended budget resulted in an increase of $264,370 in appropriations and transfers -out for
the 2007 budget year. Of this amount, a $50,848 increase was for the creation of a new
Community Relations program and $415,000 was an increase in transfers -out to the Transit
Enterprise Fund. The remaining $201,478 decrease was primarily the result of operational
savings in all many different programs.
Actual revenues exceeded estimated revenues by a total of $426,694. Of this amount, tax
revenues made up $119,668 of the excess collected, with investment earnings exceeding
estimated revenues by $252,234. Expenditures were under budget by a total of $242,779. The
majority of these savings were in the areas of public works ($264,209) and recreation and culture
($44,920).
12
Capital Asset and Debt Administration
Capital assets. The Town of Avon's investment in capital assets for its governmental and
business -type activities as of December, 31, 2007, amounts to $47,056,172 (net of accumulated
depreciation). This investment in capital assets includes land, public art, buildings,
infrastructure, and machinery and equipment (see table below). The total increase in the Town's
investment in capital assets for the current fiscal year was 16.2% (a 17.4% increase for
governmental activities and a 9.2% decrease for business -type activities).
Major capital assets events during the current fiscal year included the following:
• Two transit buses and a foreman vehicle totaling $880,106 were purchased in the Transit
Fund in 2007. Federal FTA grant funds in the amount of $684,349 were used to reimburse
the Town for 80% of the cost of the two buses.
• Fleet replacements totaled $563,349 including four police patrol vehicles a snow plow and a
loader. In addition, new fleet additions totaled $221,640 including a new police pursuit
vehicle, a leeboy loader and a hybrid -fuel administration vehicle.
• Capital Project Fund expenditures totaled $7,786,590 in 2007 and included the completion or
near completion of a number of projects including an expansion of the municipal building,
construction of the Town's transportation center facility, Eaglebend Dr. streetscape,
conversion of Roundabout No. 4, and the railroad crossings to the new Riverfront
subdivision.
Town of Avon's Capital Assets (net of depreciation)
Governmental Activities
Business -type Activities Total
2007 2006 2007 2006 2007 2006
Land $ 8,837,639 $ 8,791,262 $ 130,384 $ 130,384 $ 8,968,023 $ 8,921,646
Public Art 1,361,400 1,361,400 1,361,400 1,361,400
Water Rights 1,442,986 1,442,986 - 1,442,986 1,442,986
Construction in
Progress 6,232,067 670,810 - 6,232,067 670,810
Buildings 6,662,392 6,308,540 4,570,534 4,785,225 11,232,926 11,093,765
Mach. & Equip. 2,090,715 1,600,432 1,493,265 758,003 3,583,980 2,358,435
Infrastructure 14,234,790 14,641,664 - 14,234,790 14,641,664
Total $40,861,989 $34,817,094 $ 6,194,183 $ 5,673,612 $47,056,172 $40,490,706
Additional information on the Town of Avon's capital assets can be found in Note 4 on pages
38-39 of this report.
Long-term debt. At the end of the current fiscal year, the Town of Avon had total bonded debt
outstanding in the amount of $1.4,483,774. Of this amount, $6,393,774 comprises general
obligation debt secured by a pledge of the full faith and credit of the Town and payable from ad
valorem taxes which may be levied against all taxable property within the Town. Certificates of
Participation which evidence assignments of proportionate interests in the right to receive
payments pursuant to annually renewable lease agreements total $4,980,000. The remainder of
the Town's debt, $3,110,000, represents bonds secured solely by specified revenue sources (i.e.
revenue bonds).
13
2007
G. O. Bonds $ 5,466,798
Revenue Bonds 2,770,000
Certificates of
Participation
Town of Avon's Outstanding Debt
Governmental Activities
2006
$ 6,393,774
3,110,000
1,166,250 1,245,000
Business -type Activities
2007 2006
$ - $
Total
2007 2006
$ 5,466,798 $ 6,393,774
2,770,000 3,110,000
3,498,750 3,735,000 4,665,000 4,980,000
Total $ 9,403,048 $10,748,774 $ 3.498,750 $ 3,735,000 $12,901,798 $14,483,774
The Town of Avon's bonded debt decreased by $1,581,976 during the current fiscal year.
Regular principal payments were made on bonded debt in the amount of $1,585,000 and original
interest discounts were amortized in the amount of $3,024.
Town Charter limits the amount of general obligation debt the Town may issue to 25% of
assessed valuation of all taxable property within the Town, or $15 million, whichever is greater.
The current legal debt margin for the Town is $42,824,043, which is significantly greater than
the Town's outstanding general obligation debt.
The Town's ratio of net bonded debt to actual taxable property value is 0.34%, which is the
lowest in history and down from a high of 2.32% in 1997. In addition, the Town's net bonded
debt per capita is $569, again the lowest in the Town's history.
Additional information on the Town's long-term debt can be found in Note 5 on pages 39-45 of
this report.
Economic Factors and Next Year's Budget and Rates
Due to record amounts of snowfall and a very strong 2007/08 ski season the Town's economy
continues to show strong growth in sales and accommodation taxes through the spring of 2008.
Real estate transfer taxes and building peimit revenues seem to be lagging compared to prior
years, probably due more to the national economy and the sub -prime crises.
Personnel. Recruiting and retaining employees continues to present a challenge for the Town
because of market place competition for certain jobs and a relatively small labor pool. For 2008,
staffing levels will increase by a total of nine (9) positions in order to help maintain current
levels of service, reduce out -sourcing costs and re -class part-time positions to full-time where
warranted. These positions include: an electrician; a Police lieutenant, Police sergeant, and
Police community service officer; a recreation coordinator; and three bus drivers. The 2008
budget includes a merit -based raise pool of 5% which is in line with market increases in other
nearby jurisdictions.
2008 Budget Overview. As adopted by the Town Council on December 11, 2007, the Town's
total appropriations for 2008 equal $44,423,815. Total estimated revenues for 2008 are
$64,937,683, and estimated ending fund balances are $38,813,959. Revenues exceed
expenditures in part due the issuance of bonds in 2008 by the Avon Urban Renewal Authority
that will be expended over the next three years.
14
Taxes make up 62.26% of estimated operating revenues, with charges for services making up
23.85% and intergovernmental revenues 4.76%. Capital improvements and equipment
replacement constitute the highest percentage of expenditures at 38.33%, with transportation and
fleet maintenance expenditures at 15.77%, and public works and recreation making up 11.3%
and 7.75%, respectively.
General Fund revenues are estimated at $15,276,433 in 2008, with taxes making up the majority
($9,574,072; 63.72%) of operating revenues. Sales tax collections represents 60.31% of total
taxes, with general property taxes representing 21% and payments in -lieu -of sales tax 5.19%.
Appropriations for general fund operating expenditures for 2008 total $15,295,206.
Expenditures for public works makes up the largest portion, equaling approximately 29.51% of
general operating expenditures for 2008. Recreational expenditures make up an additional
21.58% of general operating expenditures and public safety 20.79%.
The fund balance of the General Fund is budgeted to decrease by $18,773, or 0.28%, in 2008 to
an estimated ending balance of $6,604,505. The estimated ending fund balance represents
43.18% of 2008 general fund appropriations or the equivalent of over 5 months of operations.
The Town has felt it necessary to retain this level of fund balance because of its heavy reliance
on sales tax revenues. The Town's position as a resort community also places a heavy reliance
upon several other factors including weather, the national economy, and tourism in general. The
Town's fund balance provides the resources necessary to be more adaptable to the short-term
financial environment and limits the need for capital financing. It is also important to have the
capacity to meet the operational impacts of redevelopment until the efforts can generate a
stabilized income.
Capital improvements spending in the Capital Projects Fund will total $7,494,332 in 2008.
Major projects include: $500,000 for the public works facilities improvement program design
work, $600,000 for remodeling of the Avon Recreation Center for storage and office space,
$1,250,000 for pedestrian improvements for the Wildridge traffic loop, and $300,000 for the
Wildridge Parks program. Funds are also appropriated for various paving and road
improvements, a master drainage plan, and a comprehensive transportation plan.
In the Avon Urban Renewal Authority Capital Fund, bonds have been issued in the amount of
$25 million in 2008 to fund the construction of Lake Street in the amount of $4.5 million and for
the design of Main Street in the amount of $800,000. The remaining bond proceeds will be used
in 2009 and 2010 to complete the construction of Main Street and the design and construction of
Benchmark Rd.
The Town collects a 2% tax from all sales of real property within the Town that is dedicated for
capital improvement projects. Real estate transfer tax collections totaled $2,540,943 in 2007 and
are budgeted to increase to $8,548,204 due to the scheduled opening of the Westin Hotel in
2008.
Proposed debt service appropriations equal $3,265,241 for 2008. Revenues for payment of debt
service come from property tax revenues, including tax increment, sales tax revenues and interest
earnings. In addition, capitalized interest from the above -mentioned bond issuance of $25
million will pay interest on the tax increment bonds for the first three years.
15
Appropriations for the Transit Enterprise Fund total $3,200,622 in 2008. Of this amount,
$1,541,000 is budgeted to be subsidized from the Town's General Fund. Charges for services
from Beaver Creek for operating the parking lot routes to Beaver Creek Village total $1,376,272.
Other revenues include FTA grants in the amount of $277,857 for the purchase of a new bus.
The Town's assessed valuation grew by 32% in 2007 to a total value of $226,501,610. The
Town's mill rate for general operating purposes will remain at 8.956 mills, while the mill rate for
debt service will decrease slightly from 4.331 to 3.315 mills. This decrease will allow property
tax revenues in the debt service fund to remain approximately at the same level as the prior year.
Sales tax revenues for 2008 are budgeted to increase $381,174 from revised 2007 estimates, an
increase of 6.5%. This increase also takes into account the payment in -lieu -of taxes discussed
above.
Requests for Information
This financial report is designed to provide a general overview of the Town of Avon's finances
for all those with an interest in the Town's fiscal management. Questions concerning any of the
information provided in this report or requests for additional financial information should be
addressed to the Assistant Town Manager - Finance, Town of Avon, Colorado, P.O. Box 975,
Avon, CO 81620.
Scott Wright, CPA, CPF
Assistant Town Manager - Finance
16
TOWN OF AVON, COLORADO
STATEMENT OF NET ASSETS
DECEMBER 31, 2007
ASSETS
Cash and Cash Equivalents
Investments
Receivables
Internal Balances
Inventory
Deposits
Restricted Assets - Cash and Cash Equivalents
Other Assets
Capital Assets, net of accumulated depreciation:
Nondepreciable
Depreciable
Total Assets
LIABILITIES
Accounts Payable
Accrued Liabilities
Retainages Payable
Accrued Interest Payable
Deposits and Reserves
Deferred Taxes
Unearned Revenues
Noncurrent Liabilities:
Due Within One Year
Due In More Than One Year
Total Liabilities
NET ASSETS
Investment in Capital Assets, net of Related Debt
Restricted For:
Debt Service
TABOR Emergency Reserve
Unrestricted
Total Net Assets
Governmental
Activites
$ 4,256,794
15,061,707
5,738,430
500,000
16,999
567,341
73,300
17,874,092
22,987,897
67,076,560
1,087,611
153,242
153,346
67,342
1,151,793
3,357,295
196,800
1,848,967
8,601,840
16,618,236
30,782,567
151,575
618,739
18,905,443
$ 50,458,324
The accompanying notes are an integral part of the fmancial statements.
Business -type
Activities
$ 174,333
984,363
(500,000)
410,661
130,384
6,063,799
7,263,540
46,333
50,624
14,331
1,598
331,610
3,284,072
3,728,568
2,651,190
883,782
$ 3,534,972
Total
$ 4,431,127
15,061,707
6,722,793
410,661
16,999
567,341
73,300
18,004,476
29,051,696
74,340,100
1,133,944
203,866
153,346
81,673
1,153,391
3,357,295
196,800
2,180,577
11,885,912
20,346,804
33,433,757
151,575
618,739
19,789,225.
$ 53,993,296
17
TOWN OF AVON, COLORADO
STATEMENT OF ACTIVITIES
FOR THE YEAR ENDED DECEMBER 31, 2007
Program Revenues
Functions/Programs
Expenses
Charges for
Services
Governmental Activities:
General Government $ 2,936,738 $ 125,832
Community Development 1,132,260 691,131
Public Safety 2,157,400 230,024
Public Works and Utilities 4,958,488 1,254,259
Recreation and Culture 2,604,528 1,450,420
Interest and Fiscal Charges on Long-term Debt 495,734
Total Governmental Activities
Business -type Activities:
Transportation
Fleet Maintenance
Total Business -type Activities
Total Primary Government
14,285,148 3,751,666
2,321,139
2,362,400
4,683,539
$ 18,968,687
1,156,629
2,156,888
Operating
Grants and
Contributions
74,078
Capital
Grants and
Contributions
2,301,778
74,078 2,301,778
684,349
3,313,517 684,349
$ 7,065,183 $ 74,078 $ 2,986,127
General Revenues:
Property Taxes, Levied for General Purposes
Property Taxes, Levied for Debt Service
Real Estate Transfer Taxes
Sales and Accommodation Taxes
Other Taxes
Unrestricted Investment Earnings
Intergovernmental
Miscellaneous
Gain (Loss) on Disposal of Capital Assets
Transfers
Total General Revenues and Transfers
Increase in Net Assets
Net Assets - Beginning of Year
Net Assets - End of Year
The accompanying notes are an integral part of the financial statements.
18
Net (Expense) Revenue and
Changes in Net Assets
Governmental Business -type
Activities Activities
$ (2,810,906) $
(441,129)
(1,853,298)
(1,402,451)
(1,154,108)
(495,734)
Total
$ (2,810,906)
(441,129)
(1,853,298)
(1,402,451)
(1,154,108)
(495,734)
(8,157,626) (8,157,626)
(480,161) (480,161)
(205,512) (205,512)
(685,673) (685,673)
(8,157,626) (685,673) (8,843,299)
1,535,828
. 1,230,897
2,540,943
6,518,299
656,702
1,356,013
1,080,075
1,755,154
(10,108)
(1,475,000) 1,475,000
15,188,803
7,031,177
1,535,828
1,230,897
2,540,943
6,518,299
656,702
1,356,013
1,080,075
1,755,154
(10,108)
1,475,000 16,663,803
789,327 7,820,504
43,427,147 2,745,645 46,172,792
$ 50,458,324 $ 3,534,972 $ 53,993,296
19
TOWN OF AVON, COLORADO
BALANCE SHEET
GOVERNMENTAL FUNDS
DECEMBER 31, 2007
General
Fund
ASSETS
Cash and Cash Equivalents $
Investments 6,769,183 1,222,999
Receivables:
- Interest 92,034
- Taxes 3,088,508
- Accounts 187,313
- Intergovernmental 82,612
- Employees 33,284
Due from Other Funds 503,000
Deposits 16,999
Notes Receivable
Restricted Assets - Cash and
Cash Equivalents
40,055
Water
Fund
Debt
Service
Fund
Capital
Projects
Fund
$ 816,140 $ 89,835 $ 104,843
735,922
567,341
7,069,525
72,515
2,783
53,044
434,391
Total Assets $10,772,933 $ 2,079,194 $ 1,393,098 $ 7,737,101
LIABILITIES AND FUND BALANCES
Liabilities:
Accounts Payable
Accrued Liabilities
Retainages Payable
Deposits and Reserves
Due to Other Funds
Deferred Taxes
Deferred or Unearned Revenues
Total Liabilities
Fund Balances:
Reserved For:
- Debt Service
- TABOR Emergency Reserve
Unreserved, Designated for, Reported in:
- Subsequent Year's Expenditures
- Special Revenue Funds
Unreserved, Reported In:
- General Fund
- Special Revenue Funds
- Capital Projects Funds
Total Fund Balances
$ 164,440
151,147
1,151,793
2,008,327
1,800
3,477,507
618,739
6,676,687
$ 6,157 $
717
6,874
923,555
1,148,765
7,295,426 2,072,320
735,992
$ 889,880
153,346
735,992 1,043,226
657,106
6,693,875
657,106 6,693,875
Total Liabilities and Fund Balances $ 10,772,933 $ 2,079,194 $ 1,393,098 $ 7,737,101
20
RECONCILIATION OF TOTAL GOVERNMENTAL
FUND BALANCE TO NET ASSETS OF
GOVERNMENTAL ACTIVITIES
DECEMBER 31, 2007
Other
Governmental
Funds
$ 1,545,742
675,830
45,139
195,000
$ 2,461,711
$ 27,134
1,378
3,000
612,976
195,000
Total
$ 2,556,560
15,061,707
164,549
4,503,043
285,496
557,058
33,284
503,000
16,999
195,000
567,341
$ 24,444,037
$ 1,087,611
153,242
153,346
1,151,793
3,000
3,357,295
196,800
839,488 6,103,087
56,969 714,075
618,739
- 923,555
32,381 32,381
6,676,687
1,532,873 2,681,638
6,693,875
1,622,223 18,340,950
$ 2,461,711 $ 24,444,037
Total Governmental Fund Balances
Amounts reported for governmental activities in the
statement of net assets are different because:
Capital assets used in governmental activities are not financial
resources and therefore are not reported in the fund balance sheet.
- Capital Assets
- Accumulated Depreciation
Some liabilities, including bonds, notes and leases payable, and
compensated absences are not due and payable in the current period
and therefore are not reported in the fund balance sheet.
- Bonds Payable
- Capital Leases
- Compensated Absences
Governmental funds report the effect of debt issuance costs when
debt is first issued, whereas these amounts are deferred and amortized
over the life of the debt in the Statement of Activities.
Accrued interest payable is recognized for governmental activities
but is not due and payable in the current period and therefore is not
reported as a liability in the governmental funds.
The internal service fund is used by management to charge the rental
cost of certain vehicles and equipment to individual funds. The assets
and liabilities of the internal service fund is included in governmental
activities in the Statement of Net Assets.
$ 18,340,950
63,617,082
(25,778,129)
37,838,953
(9,331,852)
(482,901)
(298,085)
(10,112,838)
73,300
(67,342)
4,385,301
Net Assets of Governmental Activities $ 50,458,324
21
TOWN OF AVON, COLORADO
STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES
GOVERNMENTAL FUNDS
FOR THE YEAR ENDED DECEMBER 31, 2007
Revenues
Taxes
Licenses and Permits
Intergovernmental
Charges for Services
Fines and Forfeitures
Investment Earnings
Other Revenues
Total Revenues
Expenditures
Current:
General Government
Community Development
Public Safety
Public Works and Utilities
Recreation and Culture
Capital Improvements
Debt Service:
Principal
Interest
Fiscal Charges
Total Expenditures
Excess (Deficiency) of Revenues
Over (Under) Expenditures
Other Financing Sources (Uses)
Transfers In
Transfers Out
Issuance of Capital Lease
Total Other Financing Sources (Uses)
Net Change in Fund Balances
Fund Balances, Beginning of Year
Fund Balances, End of year
General
Fund
Water
Fund
$ 8,710,829 $
419,292
929,153
2,351,475
84,290
827,234
266,842
13,589,115
2,563,047
902,634
2,203,803
3,263,935
2,483,910
11,417,329
2,171,786
200,000
(2,154,469)
170,156
(1,784,313)
387,473
6,907,953
$ 7,295,426
893,009
29,144
2,845
924,998
74,313
74,313
850,685
(48,168)
Debt
Service
Fund
$ 742,705
Capital
Projects
Fund
$ 2,540,943
2,526,778
29,843 469,792
1,363,265
772,548 6,900,778
948,750
382,414
18,278
7,786,590
1,349,442 7,786,590
(576,894) (885,812)
591,552
48,168
(200,000)
(48,168) 591,552 (151,832)
802,517 14,658 (1,037,644)
1,269,803 642,448 7,731,519
$ 2,072,320 $ 657,106 $ 6,693,875
The accompanying notes are an integral part of the fmancial statements.
22
RECONCILIATION OF THE STATEMENT OF
REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES OF GOVERNMENTAL FUNDS
TO THE STATEMENT OF ACTIVITIES
FOR THE YEAR ENDED DECEMBER 31, 2007
Other
Governmental
Funds
$ 488,192
117,628
605,820
308,916
86,318
400,000
66,060
14,796
876,090
(270,270)
87,917
87,917
(182,353)
1,804,576
Total
$ 12,482,669
419,292
3,455,931
3,244,484
84,290
1,356,013
1,750,580
22,793,259
2,871,963
902,634
2,203,803
3,424,566
2,483,910
7,786,590
1,348,750
448,474
33,074
21,503,764
1,289,495
927,637
(2,402,637)
170,156
(1,304,844)
(15,349)
18,356,299
$ 1,622,223 $ 18,340,950
Net change in fund balances - Total Governmental Funds
Amounts reported for governmental activities in the
statement of activities are different because:
Governmental funds report capital outlays as expenditures. However,
for governmental activities, those capital outlays other than the
noncapitalizable items are shown in the Statement of Activities and the
cost of those assets is allocated over their estimated useful lives and
reported as depreciation expense:
- Capital Outlay
- Depreciation
Some expenses reported in the Statement of Activities do not require
the use of current financial resources and therefore are not reported
as expenditures in governmental funds.
- Compensated Absences
The issuance of capital leases provides current financial resources to
to governmental funds, but issuing debt increases long-term liabilities
in the Statement of Activities.
Repayment of bond and lease principal is an expenditure in the
governmental funds, but the repayment reduces long-term liabilities
in the Statement of Net Assets:
- Capital Lease Principal Payments
- Bond Principal Payments and Retirements
Some expenses reported in the Statement of Activities do not require
the use of current financial resources and therefore are not reported as
expenditures in governmental funds.
- Change in accrued interest payable on outstanding bonds
- Amortization of deferred loss on refunding and bond premium
- Amortization of original issue discount
- Amortization of bond issuance costs
The internal service fund is used by management to charge the rental
cost of certain vehicles and equipment to individual funds. The
increase in net assets of the internal service fund is included in
governmental activities.
$ (15,349)
7,199,713
(1,719,136)
5,480,577
(19,839)
(170,156)
114,562
1,348,750
1,463,312
5,044
(7,985)
(3,024)
(8,221)
(14,186)
306,818
Change in Net Assets of Governmental Activities $ 7,031,177
23
TOWN OF AVON, COLORADO
STATEMENT OF NET ASSETS
PROPRIETARY FUNDS
DECEMBER 31, 2007
ASSETS
Current Assets:
Cash and Cash Equivalents
Receivables:
- Accounts
- Intergovernmental
Inventory
Total Current Assets
Noncurrent Assets:
Capital Assets:
- Land
- Buildings
- Machinery and Equipment
- Accumulated Depreciation
Net Capital Assets \ Total Noncurrent Assets
Total Assets
LIABILITIES
Current Liabilities:
Accounts Payable
Accrued Liabilities
Accrued Interest Payable
Deposits and Reserves
Compensated Absenses Payable
Due to Other Funds
Certificates of Participation - Current
Capital Leases Payable - Current
Total Current Liabilities
Noncurrent Liabilities:
Certificates of Participation
Capital Leases Payable
Business -Type Activities - Enterprise Funds
Fleet
Transit Maintenance
Fund Fund
Totals
Governmental
Activities -
Internal
Service Fund
50,037 $ 124,296 $ 174,333 $ 1,700,234
400 400
817,866 166,097 983,963
410,661 410,661
868,303 701,054
1,569,357 1,700,234
130,384 130,384
16,650 6,269,748 6,286,398 1,370,694
2,640,429 185,445 2,825,874 4,375,042
(1,221,963) (1,826,510) (3,048,473) (2,722,700)
1,435,116 4,759,067
2,303,419 5,460,121
6,194,183 3,023,036
7,763,540 4,723,270
3,869 42,464 46,333
33,981 16,643 50,624
- 14,331 14,331
1,598 - 1,598
35,174 37,515 72,689
400,000 100,000 500,000
247,500 247,500
11,421 11,421
43,077
474,622 469,874 944,496 43,077
3,251,250 3,251,250
32,822 32,822 294,892
Total Noncurrent Liabilities 3,284,072 3,284,072 294,892
Total Liabilities
474,622 3,753,946 4,228,568 337,969
NET ASSETS
Investment in Capital Assets, net of Related Debt 1,435,116 1,216,074 2,651,190 2,685,067
Unrestricted 393,681 490,101 883,782 1,700,234
Total Net Assets
$ 1,828,797 $ 1,706,175 $ 3,534,972 $ 4,385,301
The accompanying notes are an integral part of the financial statements.
24
TOWN OF AVON, COLORADO
STATEMENT OF REVENUES, EXPENSES AND CHANGES IN NET ASSETS
PROPRIETARY FUNDS
FOR THE YEAR ENDED DECEMBER 31, 2007
Operating Revenues:
Charges for Services
Other Operating Revenues
Total Operating Revenues
Operating Expenses:
Cost of Operations
Depreciation
Total Operating Expenses
Operating Income (Loss)
Nonoperating Revenues (Expenses):
Grant Revenues
Loss on Disposal of Capital Assets
Interest Expense
Total Nonoperating Revenues (Expenses)
Income (Loss) Before Contributions
and Transfers
Capital Asset Contributions
Transfers In
Increase in Net Assets
Total Net Assets, Beginning of Year
Total Net Assets, End of Year
Business -Type Activities - Enterprise Funds
Fleet
Transit Maintenance
Fund Fund
Totals
Governmental
Activities -
Internal
Service Fund
$ 1,132,804 $ 2,087,945 $ 3,220,749 $ 525,638
23,825 68,943 92,768 4,574
1,156,629 2,156,888 3,313,517 530,212
2,176,694 1,946,423 4,123,117
144,445 231,390 375,835
2,321,139 2,177,813
13,947
526,619
4,498,952 540,566
(1,164,510) (20,925) (1,185,435) (10,354)
684,349 684,349
(184,587) (184,587)
684,349 (184,587)
(10,108)
499,762 (10,108)
(480,161) (205,512) (685,673) (20,462)
1,315,000
160,000 1,475,000
327,280
834,839 (45,512) 789,327 306,818
993,958 1,751,687 2,745,645 4,078,483
$ 1,828,797 $ 1,706,175 $ 3,534,972 $ 4,385,301
The accompanying notes are an integral part of the financial statements.
25
TOWN OF AVON, COLORADO
STATEMENT OF CASH FLOWS
PROPRIETARY FUNDS
FOR THE YEAR ENDED DECEMBER 31, 2007
Cash Flows From Operating Activities
Cash Received from Customers and Users
Cash Received from Interfund Services Provided
Cash Payments to Suppliers
Cash Payments to Employees
Cash Payments for Interfund Services Used
Other Operating Revenues
Net Cash Provided by (Used in)
Operating Activities
Cash Flows From Noncapital Financing Activities
Deposits Received
Deposits Refunded
Advances from Other Funds
Transfer In from Other Funds
Net Cash Provided by Noncapital
Financing Activities
Cash Flows From Capital Financing Activities
Acquisition and Construction of Capital Assets
Proceeds from Sales of Capital Assets
Capital Lease Proceeds
Interest Paid on Long-term Debt
Principal Paid on Long-term Debt
Net Cash Used in Capital Financing Activities
Net Increase (Decrease) in
Cash and Cash Equivalents
Cash and Cash Equivalents, Beginning of Year
Cash and Cash Equivalents, End of Year
Business -Type Activities - Enterprise Funds
Transit
Fund
$ 1,276,855
(651,799)
(1,278,667)
(251,422)
23,825
(881,208)
3,603
(4,105)
300,000
1,315,000
1,614,498
(880,106)
(880,106)
(146,816)
196,853
$ 50,037
The accompanying notes are an integral part of the financial statements.
Fleet
Maintenance
Fund
$ 1,632,107
568,505
(1,138,287)
(827,808)
68,943
Totals
Governmental
Activities -
Internal
Service Fund
$ 2,908,962 $
568,505
(1,790,086)
(2,106,475)
(251,422)
92,768
303,460 (577,748)
3,603
(4,105)
300,000
160,000 1,475,000
160,000 1,774,498
(16,300)
(185,473)
(246,556)
(896,406)
(185,473)
(246,556)
(448,329) (1,328,435)
15,131 (131,685)
109,165 306,018
525,638
(13,947)
4,574
516,265
(860,037)
86,272
337,969
(435,796)
80,469
1,619,765
$ 124,296 $ 174,333 $ 1,700,234
26
Business -Type Activities - Enterprise Funds
Fleet
Transit Maintenance
Fund Fund
RECONCILIATION OF OPERATING LOSS
TO NET CASH PROVIDED BY (USED IN)
OPERATING ACTIVITIES
Totals
Governmental
Activities -
Internal
Service Fund
Operating Loss $ (1,164,510) $ (20,925) $ (1,185,435) $ (10,354)
Adjustments to Reconcile Operating Loss to Net
Cash Provided by Used in) Operating Activities
Depreciation
Change in Assets and Liabilities:
Decrease in Accounts Receivable
Decrease in Intergovernmental Receivable
Increase in Inventory
Increase (Decrease) in Accounts Payable
Increase in Accrued Liabilities
Increase in Compensated Absences Payable
Total Adjustments
144,445 231,390 375,835
2,898 72,121 75,019
141,153 40,546 181,699
- (58,538) (58,538)
(8,961) 30,470 21,509
1,796 5,143 6,939
1,971 3,253 5,224
283,302 324,385
526,619
607,687 526,619
Net Cash Provided by (Used in)
Operating Activities $ (881,208) $ 303,460 $ (577,748) $ 516,265
NONCASH INVESTING, CAPITAL
AND FINANCING ACTIVITIES
Noncash Transactions Affecting Financial Position
Contributions of Capital Assets from
Governmental Activities
$ $ 327,280
27
TOWN OF AVON, COLORADO
NOTES TO THE FINANCIAL STATEMENTS
DECEMBER 31, 2007
The financial statements of the Town of Avon have been prepared in conformity with
generally accepted accounting principles ("GAAP") as applied to governmental entities.
The Governmental Accounting Standards Board ("GASB") is the accepted standard -setting
board for establishing governmental accounting and financial reporting principles. The
following notes are an integral part of the Town's Comprehensive Annual Financial Report.
Note 1. Summary of Significant Accounting Policies
A. Financial Reporting Entity
Primary Government. The Town of Avon, Colorado, was incorporated as a Town on April
24, 1978. On June 13, 1978, the citizenry voted to become a Home Rule City, as authorized
by Article 20 of the Colorado State Constitution. The Town operates under a Council -
Manager form of government and provides the following services as authorized by its
charter: public safety, highways and streets, culture -recreation, public improvements,
community development, planning and zoning, transportation, and general administrative
services.
As required by generally accepted accounting principles, these financial statements present
the Town of Avon (the primary government) and its component units for which the Town is
considered financially accountable. Financial accountability exists if the Town appoints a
voting majority of an organization's governing board and is able to impose its will on the
organization, or if the organization provided benefits to, or imposes financial burdens upon
the Town. Blended component units, although legally separate entities, are, in substance,
part of the Town's operations and so data from these units are combined with data of the
Town.
The Town's blended component units are -
Town of Avon Finance Authority (Authority) — The Authority was incorporated in 1998 as a
Colorado nonprofit corporation, with the sole purpose of facilitating Town financings,
including capital leases. The Authority has a three -member board of directors who serve
without compensation and have no private or proprietary interest in the Authority. The
Authority's activities have been collapsed and blended into the Town's Debt Service and
Fleet Maintenance funds. The Authority is included in the Town's financial statements
because the Town appoints the board members of the Authority and has financial
accountability for the Authority. This component unit does not issue separate financial
statements.
Avon Urban Renewal Authority (AURA) — The AURA was established in August, 2007 to
undertake urban renewal plans and projects with the Town. All members of the governing
body are Town Council members. For financial reporting purposes, AURA is blended into
the Town's financial statements and is reported in a single special revenue fund. Separate
financial statements of the AURA are not prepared.
28
B. Government -wide and Fund Financial Statements
Government -wide Financial Statements. The government -wide financial statements (i.e. the
Statement of Net Assets and the Statement of Activities) report information on all non -
fiduciary activities of the Town (the primary government) and its component unit.
Governmental activities, which normally are supported by taxes and intergovernmental
revenues, are reported separately from business -type activities, which primarily rely on fees
and charges for support. As a general rule, the effect of interfund activity has been
eliminated to from the government -wide financial statements.
The Statement of Activities demonstrates the degree to which the direct expenses of a given
function or business segment are offset by program revenues and helps identify the extent to
which each is self-financing or draws from the general revenues of the Town. Direct
expenses are those that are clearly identifiable with a specific function or business segment.
Program revenues include 1) charges to customers who purchase, use, or directly benefit
from goods, services, or privileges provided by a given function and, 2) grants and
contributions that are restricted to meeting the operational or capital requirements of a
particular function or business segment. Taxes and other items not properly included among
program revenues are reported instead as general revenues.
Fund Financial Statements. Fund financial statements report detailed information about the
Town with the focus on major funds rather than on reporting funds by type. Separate
financial statements are provided for governmental funds and proprietary funds. Major
individual governmental funds and major individual enterprise funds are reported as separate
columns in the fund financial statements. Nonmajor funds are aggregated and presented in a
single column. The internal service fund is presented in a single column on the face of the
proprietary fund statements.
C. Measurement Focus, Basis of Accounting and Financial Statement Presentation
Measurement Focus and Basis of Accounting. The government -wide financial statements
have been prepared using the economic resources measurement focus and the accrual basis
of accounting. This is the same approach used in the preparation of the proprietary fund
financial statements. Revenues are recognized when earned and expenses are recognized
when the liability is incurred regardless of the timing of related cash flows. Depreciation is
computed and recorded as an operating expense. Expenditures for property, plant and
equipment are shown as increases in assets and redemption of bonds and notes are recorded
as a reduction in liabilities.
Governmental fund financial statements are reported using the current financial resources
measurement focus and the modified accrual basis of accounting. Revenue is recorded
when susceptible to accrual, i.e., both measurable and available. Available means
collectible within the current period or soon enough thereafter to be used to pay liabilities of
the current period (60 days). The major sources of revenue which are susceptible to accrual
29
TOWN OF AVON, COLORADO
NOTES TO THE FINANCIAL STATEMENTS
DECEMBER 31, 2007
are property taxes, accommodations and sales taxes, and certain intergovernmental revenues.
Expenditures generally are recorded when the liability is incurred, as under full accrual
accounting. However, debt service expenditures, as well as expenditures related to
compensated absences and claims and judgments, are recorded only when payment is due.
Financial Statement Presentation — Fund Accounting. A fund is defined as a fiscal and
accounting entity with a self -balancing set of accounts which are segregated for the purpose
of accounting for specific activities. The Town uses funds to report results of operations and
financial position, and demonstrate compliance with legal, contractual and regulatory
requirements.
The Town's funds are classified into two broad fund categories and six generic fund types
for financial reporting purposes: Governmental funds include the general, special revenue,
debt service, and capital projects funds. Proprietary funds include enterprise funds and an
internal service fund.
The Town's major governmental funds are:
• General Fund — This is the Town's primary operating fund. It is used to account for
all activities of the Town not required to be accounted for in some other fund.
• Water Fund — This fund is used to account for the cost of maintaining certain water -
related assets and for the receipt of water surcharges and tap fees within the Town
limits.
• Debt Service Fund — This fund is used to account for the accumulation of resources
and payment of principal and interest on the Town's general obligation and sales tax
revenue bonds.
• Capital Projects Fund — This fund is used to account for the acquisition and
construction of major capital facilities other than those financed by proprietary
funds.
Proprietary funds distinguish operating revenues and expenses from nonoperating items.
Operating revenues and expenses generally result from providing services and producing
and delivering goods in connection with a proprietary fund's principal ongoing operations.
The principal operating revenues of all the Town's enterprise and internal service funds are
charges to customers for sales and services. Operating expenses for enterprise and internal
service funds include the cost of sales and services, administrative expenses, and
depreciation on capital assets. All revenues and expenses not meeting this definition are
reported as nonoperating revenues and expenses.
The Town's major proprietary funds are:
• Transit Fund — This fund is used to account for the activities involved in operating
the Town's transportation system. In addition to transportation routes within the
30
Town of Avon, the Town contracts with other entities for management and operation
of their transportation systems within Eagle County.
• Fleet Maintenance Fund — This fund is used to account for the accumulation and
allocation of costs associated with the maintenance of vehicles and rolling stock for
the Town and certain other third party governmental entities.
The Town's only internal service fund is the Equipment Replacement Fund. This fund is
used to account for the rental of certain vehicles and equipment to other departments for the
accumulation of funds for future replacement.
Private -sector standards of accounting and financial reporting issued prior to December 1,
1989, generally are followed in both the government -wide and proprietary fund financial
statements to the extent that those standards do not conflict with or contradict guidance of
the Governmental Accounting Standards Board. Governments also have the option of
following subsequent private -sector guidance for their business -type activities and enterprise
funds, subject to this same limitation. The Town has elected not to follow subsequent
private -sector guidance.
D. Budgets
Budgets are adopted on a basis consistent with generally accepted accounting principles for
all funds, with the exception of proprietary funds which are budgeted on the modified
accrual basis of accounting. According to the Town's Charter, all appropriations except for
capital projects or special revenue funds lapse at fiscal year-end. However, as a matter of
practice, the Town adopts annual budgets for all funds. During the year, changes may be
made to budgets by adoption of supplemental amendments by resolution of the Town
Council.
E. Cash and Investments
The Town concentrates the cash resources of its various funds in order to facilitate the
management of cash. The balance in this concentration account is available to meet the
Town's current operating requirements. Cash resources in excess of current requirements is
invested in various interest -bearing securities and disclosed as part of the Town's
investments.
Town Charter and Colorado State statutes authorize the Town to invest its excess funds in
direct U.S. Government securities, agencies, bonds and other obligations of states and
political subdivisions, corporate bonds, money market mutual funds, and local government
investment pools. Investments are stated at fair value on the balance sheet except for
money-market investments that have a remaining maturity at time of purchase of one year or
less. Investment income is recognized when earned.
31
TOWN OF AVON, COLORADO
NOTES TO THE FINANCIAL STATEMENTS
DECEMBER 31, 2007
F. Inventories
Inventories are valued at cost using the first-in/first-out (FIFO) method. The costs of any
governmental fund inventories are recorded as expenditures when consumed rather than
when purchased.
G. Restricted Assets
Certain cash and cash equivalents of the Capital Projects Fund are classified as restricted
assets because their use is completely restricted by an agreement between the Town and the
developer of a parcel of land within the Town called Tract C. Fifty,percent (50%) of the real
estate transfer taxes attributable to the first sale of each deeded time-share is subject to
rebate to the developer upon the opening of a hotel on Tract C on or prior to June 1, 2007.
Restricted assets in the amount of $567,341 are reported in the Debt Service Fund. This
amount consists of a $562,500 required debt service reserve account and an additional
$4,841 in a certificate account for the Series 1998 Certificates of Participation. Both of
these accounts are held in the trust department of American National Bank. When both
restricted and unrestricted resources are available for use, it is the Town's policy to use
unrestricted resources first, then restricted, as they are needed.
H. Capital Assets
Capital assets, which include property, plant, equipment, and infrastructure assets are
reported in the applicable governmental or business -type activities columns in the
government -wide financial statements. It is the Town's policy to capitalize expenditures
with a cost greater than $5,000 and an estimated useful life of more than one year. All
purchased capital assets are stated at cost or estimated historical cost if actual historical
records are not available. Donated capital assets are recorded at their estimated fair market
value at the date of contribution. Major outlays for capital improvement projects are
capitalized as projects are completed.
The Town's infrastructure consists of streets and roads, bridges, stone drainage, water rights
and storage, irrigation ditches, bike paths, and public parking.
The costs of normal maintenance and repair that do not add to the value of the asset or
extend the estimated useful life are not capitalized but charged to operations as incurred.
Depreciation of property, plant and equipment is computed using the straight-line method
over the following estimated useful lives:
Buildings and Facilities
Infrastructure
Vehicles and Rolling Stock
Machinery and Equipment
20-40 years
35-50 years
7-15 years
7-10 years
32
I. Long-term Obligations
In the government -wide financial statements, and proprietary fund types in the fund
financial statements, long-term debt and other long-teiin obligations are reported as
liabilities in the applicable governmental activities, business -type activities, or proprietary
fund type statement of net assets. Bond premiums and discounts, issuance costs, and loss on
refunding are deferred and amortized over the life of the bonds using the straight-line
method, which approximates the interest method. Bonds payable are reported net of the
applicable bond premium or discount. Bond issuance costs are reported as deferred charges
and amortized over the term of the related debt.
In the fund financial statements, governmental fund types recognize bond premiums and
discounts, as well as bond issuance costs, during the current period. The face amount of
debt issued is reported as other financing sources. Premiums received on debt issuances are
reported as other financing sources while discounts on debt issuances are reported as other
financing uses. Issuance costs, whether or not withheld from the actual debt proceeds are
reported as debt service expenditures.
J. Property Taxes
Property taxes are levied by the Town Council. The levy is based on the assessed valuation
of property located within the Town as determined by the County Assessor generally as of
January 1 of each year. The levy is normally set by December 15 by certification to the
County Commissioners. The County Treasurer collects the property taxes during the
ensuing calendar year and remits the taxes collected to the Town on a monthly basis.
Property taxes are payable in full by April 30, or if in two equal installments, by February 28
and June 15. Delinquent taxpayers are notified in August and generally sales of the tax liens
on delinquent properties are held in November or December. Property taxes, net of
estimated uncollectible taxes, are recorded as receivable in the year levied and offset to
deferred revenue since they typically do not meet the availability criterion.
K. Compensated Absences
It is the Town's policy to permit employees to accumulate earned but unused personal time
off (a combination of vacation and holidays) and sick pay benefits. There is no liability for
unpaid accumulated sick leave since the Town's policy is to not pay for accumulated sick
leave when employees separate from service. The liability for compensated absences is
recorded as a non -current liability in the government -wide financial statements. The current
portion of this debt is estimated based on historical trends. In the fund financial statements
governmental funds report a compensated liability payable only if they have matured, for
example, as a result of employee resignations and retirements, while the proprietary funds
report the liability as it is incurred. Within the governmental funds, the General Fund
typically is used to liquidate any liabilities for compensated absences.
33
TOWN OF AVON, COLORADO
NOTES TO THE FINANCIAL STATEMENTS
DECEMBER 31, 2007
L. Fund Equity
In the fund financial statements, reserves are used to segregate portions of fund balance or
net assets that are legally restricted for specific future uses or not available for appropriation.
Designated fund balances represent tentative plans for future use of financial resources. The
Avon Urban Renewal Authority Fund, a nonmaj or fund, had a deficit fund balance of $2,113
at December 31, 2007. The Town considers all unreserved fund balances to be "reserves"
for future operations or capital replacement as defined within Article X, Section 20 of the
Constitution of the State of Colorado (see Note 8).
M. Statements of Cash Flows
For purposes of the statement of cash flows, the Town considers all highly liquid
investments with a maturity when purchased of three months or less and all local
government investment pools to be cash equivalents.
N. Debt Costs
Debt issuance costs in the amount of $73,300 (net of accumulated amortization of $25,348)
are included in other assets. Unamortized premiums of $57,020 (net of accumulated
amortization of $19,718) and loss on refundings (contra -liability) of $128,216 (net of
accumulated amortization of $44,338) are reflected in noncurrent liabilities. Capitalized
debt costs are amortized over the remaining lives of the related debt issues using the
straight-line method, which approximates the interest method.
Note 2. Legal Compliance — Budgets
No later than October 15th, the Town Manager submits to the Mayor and Town Council a
proposed budget for the calendar year commencing the following January 1st. The budget is
prepared by fund, department, program and project and includes information on the prior
year, current estimates and requested appropriations and estimated revenues for the
upcoming year.
The Town Council holds public hearings and may change appropriations except for
expenditures required by law for debt service or for estimated cash deficits. No change to
the budget may increase the authorized expenditures to any amount greater than the total
amount of funds available. The Town Council must adopt the budget by resolution prior to
December 15th. Once adopted, the Town Council may at any time, by resolution, amend the
budget. In addition, the Town Manager may transfer part or all of any unencumbered
appropriation balance among programs within a department. A department is defined by the
Town as a distinct, principal or specialized division (i.e. the department of public works).
Expenditures may not legally exceed budgeted appropriations at the fund level. Budgetary
comparisons in the accompanying combined financial statements and in the individual fund
34
statements are presented at a lower -than -required level of control to facilitate detailed
financial analysis.
The Town incurred expenditures in excess of appropriations for the year ended December
31, 2007, in the Avon Urban Renewal Authority Fund and Fleet Maintenance Fund by
$23,516 and $89,035, respectively. According to Colorado State Statute this may be a
violation of the Local Government Budget Law.
Note 3. Cash and Investments
Cash and investments as of December 31, 2007 are classified in the accompanying financial
statements as follows:
Cash and Cash Equivalents
Investments
Restricted Assets - Cash and Cash Equivalents
$ 4,431,127
15,061,707
567,341
Total $ 20,060,175
Cash and investments as of December 31, 2007 consist of the following:
Cash on Hand
Deposits With Financial Institutions
Investments
$ 6,175
2,031,631
18,022,369
Total $ 20,060,175
Investments Authorized by the Town of Avon Investment Policy
The table below identifies the investment types that are authorized for the Town by the
Town's investment policy. The table also identifies certain provision of the Town's
investment policy that address interest rate risk, credit risk, and concentration of credit
risk.
Authorized
Investment Type
U.S. Treasury Obligations
Federal Agency Securities
Federal Instrumentality Securities
Repurchase Agreements
Commercial Paper
General Obligation Debt
Revenue Obligation Debt
Local Government Investment Pools
Money Market Funds
Time Certificates of Deposit
Maximum
Maximum Percentage
Maturity Of Portfolio
5 years None
5 years None
5 years None
180 days None
270 days 20%
5 years None
5 years None
N/A None
N/A None
1 year None
Maximum
Investment
In One Issuer
None
None
None
None
5%
None
None
None
None
None
35
TOWN OF AVON, COLORADO
NOTES TO THE FINANCIAL STATEMENTS
DECEMBER 31, 2007
Interest Rate Risk
Interest rate risk is the risk that changes in market interest rates will adversely affect the fair
value of an investment. Generally, the longer the maturity of an investment, the greater the
sensitivity of its fair market value to changes in market interest rates. The investment policy
of the Town states that, to the extent possible, investments shall be matched with anticipated
cash flow requirements and known future liabilities. Unless matched to a specific cash flow
requirement, the Town will not invest in securities maturing more than five years from the
date of purchase. In addition, the Town shall maintain at least 15% of its total investment
portfolio in investments maturing in 120 days or less. At least 10% of the portfolio shall be
invested in overnight investments or securities that can be sold to raise cash on one day's
notice.
Information about the sensitivity of the fair values of the Town's investments to market
interest rate fluctuations is provided by the following table that shows the distribution of the
Town's investments by maturity:
Investment Type
U.S. Treasury Obligations
Federal Instrumentality Securities:
Federal Farm Credit Bank
Federal Home Loan Bank
Federal Home Loan Mortgage Corp.
Federal National Mortgage Assn.
Local Government Investment Pools
Money Market Funds
Held by Bond Trustee:
Local Government Investment Pools
Total
Credit Risk
$ 1,013,100
2,660,357
6,413,670
4,061,750
912,830
1,664,001
729,320
567,341
$ 18,022,369
Weighted Average
Maturity
(in Years)
0.89
3.03
1.75
1.35
1.48
NA
NA
NA
Generally, credit risk is the risk that an issuer of an investment will not fulfill its obligation
to the holder of the investment. This is measured by the assignment of a rating by a
nationally recognized statistical rating organization. All of the Town's investments are rated
AAA or AAAm by Standard and Poors, and Aaa by Moody's.
Concentration of Credit Risk
With the exception of commercial paper investments, the investment policy of the Town
contains no limitations on the amount that can be invested in any one issuer. Commercial
paper issuers are limited to no more than 5% of the Town's portfolio. The Town had no
investments in commercial paper at December 31, 2007.
36
Investments in any one issuer (other than U.S. Treasury obligations, mutual funds, and local
government investment pools) that represent 5% or more of total Town investments are as
follows:
Issuer
Federal Farm Credit Bank
Federal Home Loan Bank
Federal Home Loan Mortgage Corp.
Federal National Mortgage Assn.
Custodial Credit Risk
Investment Type
Federal Instrumentality Securities
Federal Instrumentality Securities
Federal Instrumentality Securities
Federal Instrumentality Securities
Reported % of Total
Amount Investments
$ 2,660,357 14.8%
6,413,670 35.6%
4,061,750 22.5%
912,830 5.1%
Deposits. Custodial credit risk for deposits is the risk that, in the vent of the failure of a
depository financial institution, the Town would not be able to recover its deposits or would
not be able to recover collateral securities that are in the possession of an outside party.
The Colorado Public Deposit Protection Act (PDPA) requires that cash be deposited in
eligible public depositories and that deposits in excess of federal insurance levels must be
collateralized. The eligible collateral is deteiuiined by the PDPA. PDPA allows the
institution to create a single collateral pool for all public funds with the Town being a named
participant in the single institution collateral pool. The minimum pledging requirement is
102% of the uninsured deposits. The Colorado State Banking Board verifies the market
value at least monthly. Bank assets (usually securities) are required by PDPA to be
delivered to a third -party institution for safekeeping, and pledged to the Colorado Division
of Banking. Based on the above, the Colorado State Auditor has concluded that there is no
custodial risk for public deposits collateralized under PDPA.
Investments. Custodial credit risk for investments is the risk that, in the event of the failure
of the counterparty (e.g. broker -dealer) to a transaction, the Town would not be able to
recover the value of its investment or collateral securities that are in the possession of
another party. The Town's investment policy provides that all investment securities, except
certificates of deposit, local government investment pools, and money market funds
purchased by the Town shall be settled on a delivery versus payment basis and will be
delivered by either book entry or physical delivery and will be held in third -party
safekeeping by the Town's approved custodian bank, its correspondent bank or the
Depository Trust Company. An approved Safekeeping Agreement must be executed with
each custodian bank prior to utilizing that bank's safekeeping services and to be eligible a
financial institution must have an average Highline Banking Data Services Rating of 20 or
better. The Town's depository bank, FirstBank of Avon, had a rating of 43 at December,
2007.
37
TOWN OF AVON, COLORADO
NOTES TO THE FINANCIAL STATEMENTS
DECEMBER 31, 2007
Local Government Investment Pools
Local government investment pools are trusts established for local government entities in
Colorado to pool surplus funds. The State Securities Commissioner administers and
enforces all State statutes governing the trusts. The trusts operate similarly to a money
market fund and each share is equal in value to $1.00. A designated custodial bank serves as
custodian pursuant to a custodian agreement. The custodian acts as safekeeping agent for
the trusts' investment portfolios and provides services as the depository in connection with
direct investments and withdrawals. The custodian's internal records segregate investments
owned by the trusts.
As of December 31, 2007, the Town of Avon held investments in the Colorado Local
Government Liquid Asset Trust (Colotrust). Colotrust offers shares in two portfolios, Prime
and Plus. Both portfolios may invest in U.S. Treasury securities and repurchase agreements
collateralized by U.S. Treasury securities. Colotrust Plus may also invest in certain
obligations of U.S. government agencies, highest rated commercial paper and repurchase
agreements collateralized by certain obligations of U.S. government agencies.
Note 4. Capital Assets
Capital asset activity for the year ended December 31, 2007 was as follows:
Beginning Ending
Balance Increases Decreases Balance
Governmental Activities:
Capital Assets, Not Being Depreciated:
Land
Public Art
Water Rights
Construction in Progress
Total Capital Assets, Not Being Depreciated
Capital Assets, Being Depreciated:
Buildings
Machinery and Equipment
Infrastructure
Total Capital Assets, Being Depreciated
Less Accumulated Depreciation:
Buildings
Machinery and Equipment
Infrastructure
Total Accumulated Depreciation
Total Capital Assets, Being Depreciated, Net
$ 8,791,262 $ 46,377 $ - $ 8,837,639
1,361,400 - 1,361,400
1,442,986 - 1,442,986
670,810 6,979,996 (1,418,739) 6,232,067
12,266,458 7,026,373 (1,418,739) 17,874,092
10,450,243 720,564 (7,891) 11,162,916
3,829,888 1,042,823 (497,669) 4,375,042
34,930,738 1,020,030 35,950,768
49,210,869 2,783,417 (505,560) 51,488,726
(4,141,703) (360,202) 1,381 (4,500,524)
(2,229,456) (458,650) 403,779 (2,284,327)
(20,289,074) (1,426,904) (21,715,978)
(26,660,233) (2,245,756) 405,160 (28,500,829)
22,550,636 537,660 ( 100,400) 22,987,897
Governmental Activities Capital Assets, Net $ 34.817,094 $_:/,_5_6A-,.04 $ (1,519,139) $ 40,861.989
38
Beginning Ending
Balance Increases Decreases Balance
Business -type Activities:
Capital Assets, Not Being Depreciated:
Land
Capital Assets, Being Depreciated:
Buildings
Machinery and Equipment
Total Capital Assets, Being Depreciated
$ 130,384 $ $ $ 130,384
6,286,398 - 6,286,398
1,947,353 896,408 (17,887) 2,825,874
8,233,751 896,408 (17,887) 9,112,272
Less Accumulated Depreciation:
Buildings and Facilities (1,501,173) (214,691) (1,715,864)
Machinery and Equipment (1,189,350) (161,146) 17,887 (1,332,609)
Total Accumulated Depreciation (2,690,523) (375,837) 17,887 (3,048,473)
Total Capital Assets, Being Depreciated, Net 5,543,228 520,571 6,063,799
Business -type Activities Capital Assets, Net $ 5,673,612 $ 520,571 $ $ 6,194,183
Depreciation expense was charged to functions/programs of the Town as follows:
Governmental Activities:
General Government
Community Development
Public Safety
Public Works and Utilities, including depreciation of general
infrastructure assets
Recreation and Culture
Total Depreciation Expense — Governmental Activities
Business -type Activities:
Transportation
Fleet Maintenance
Total Depreciation Expense — Business -type Activities
Note 5. Long-term Debt
$ 146,743
5,863
111,669
1,688,724
292,757
$ 2,245,756
$ 144,445
231,390
$ 375,835
General Obligation Bonds. The Town has issued general obligation bonds in order to
provide funds for the acquisition and construction of major capital facilities and to refund
outstanding general obligation bonds. These bonds are direct obligations and pledge the full
faith and credit of the Town and are ultimately secured by the Town's general ad valorem
tax collections.
39
TOWN OF AVON, COLORADO
NOTES TO THE FINANCIAL STATEMENTS
DECEMBER 31, 2007
General Obligation Bonds — Avon Metropolitan District. Effective May 31, 1998, the Avon
Metropolitan District was dissolved pursuant to an Agreement for Dissolution adopted by
both the Avon Metropolitan District and the Town of Avon and executed with the District
Court of Eagle County. According to the Agreement, the District shall continue in existence
for the sole purpose of securing payment in full of the principal and interest of existing
indebtedness. A new debt service fund was created by the Town in order to account for the
payment of principal and interest on the existing indebtedness, consisting of Series 1990
General Obligation Refunding Bonds. The Town Council was appointed to act as the
District Board of Directors in order to set mill levies as necessary to pay the outstanding
indebtedness. The Series 1990 bonds were subsequently refunded in 2001 by issuing Series
2001 Avon Metropolitan District General Obligation Refunding Bonds.
General obligation bonds currently outstanding at December 31, 2007, are as follows:
Purpose Interest Rates Amount
General Government - Refunding
General Government — Avon Metropolitan District
Refunding
General Government - Refunding
4.10% - 5.30% $ 605,000
3.50% - 4.20% 1,315,000
3.00% - 4.00% 3,546,798
$ 5,466,798
Annual debt service requirements to maturity for general obligation bonds outstanding at
December 31, 2007, are as follows:
Year Ending
December 31
2008
2009
2010
2011
2012
2013-2016
Total
Governmental Activities
Principal Interest
$ 970,672 $ 213,811
826,126 174,438
865,000 135,108
425,000 107,397
445,000 90,398
1,935,000 192,522
$ 5,466.798 $ 913,674
Revenue Bonds. The Town has issued bonds whereby the bonds are payable solely from and
secured by an irrevocable first lien on the Town's sales tax revenues. These revenue bonds
were issued to refund previously issued revenue bonds that were used for construction of a
recreation center and for acquisition of land for a public works and transportation facility.
Revenue bonds outstanding at December 31, 2007, are as follows:
Purpose
General Government — Refunding
Interest Rates Amount
3.25% - 4.55% $2,770,000
40
Annual debt service requirements to maturity for revenue bonds outstanding at December
31, 2007, are as follows:
Year Ending
December 31
2008
2009
2010
2011
2012
2013-2014
Total
Governmental Activities
Principal Interest
$ 350,000
370,000
380,000
395,000
405,000
870,000
$ 123,165
108,815
93,275
75,985
58,013
59,832
$ 2,770,000 $ 519,085
Certificates of Participation. In 1998, the Town of Avon Finance Authority issued
Certificates of Participation in order to finance the cost of constructing a fleet maintenance
facility. The Certificates evidence assignments of proportionate interest in rights to receive
payments pursuant to an annually terminable Lease Purchase and Sublease Agreement,
dated as of July 1, 1998, and entered into between the Authority as lessor, and the Town of
Avon as lessee. In 1999, the fleet maintenance facility was completed and the proceeds
from the Certificates that were used directly in the construction of the fleet maintenance
facility in the amount of $5,141,250 (approximately 75%) were capitalized in the Fleet
Maintenance Fund and are reported as Capital Leases Payable.
Certificates of Participation outstanding at December 31, 2007, are as follows:
Purpose Interest Rates Amount
General Government — Fleet Maintenance Facility 3.90% - 5.00% $ 4,665 ,000
Annual debt service requirements to maturity for Certificates of Participation outstanding at
December 31, 2007, are as follows:
Year Ending
December 31
2008
2009
2010
2011
2012
2013-2017
2018
Total
Governmental Activities
Principal Interest
$ 82,500 $ 57,324
86,250 53,611
90,000 49,600
95,000 45,280
100,000 40,625
578,750 123,063
133,750 6,687
$ 1,166,250 $ 376,190
Business -type Activities
December 31 Principal
$ 171,969
160,832
148,800
135,840
121,875
369,187
20,063
$ 247,500
258,750
270,000
285,000
300,000
1,736,250
401,250
$ 3,498,750
$ 1,128,566
41
TOWN OF AVON, COLORADO
NOTES TO THE FINANCIAL STATEMENTS
DECEMBER 31, 2007
Capital Lease Obligations. The following leases are renewable on an annual basis, at the
option of the Town, for consecutive one year periods. Upon final payment, title to the
leased assets will pass to the Town.
• Lease obligation for equipment with a total cost of $338,571 and a book value net of
accumulated depreciation at December 31, 2007 of $212,731. Due in seven annual
installments of $56,794 through March, 2010. Amortization is based on an interest
rate of 4.15%. The Town may terminate the lease by paying the applicable purchase
option price on any scheduled payment. Balance at December 31, 2007 is $157,161.
• Lease obligation for equipment with a total cost of $93,598 and a book value net of
accumulated depreciation at December 31, 2007 of $54,866. Due in five annual
installments of $20,965 through February, 2010. Amortization is based on an
interest rate of 3.35%. The Town may terminate the lease by paying the applicable
purchase option price on any scheduled payment. Balance at December 31, 2007 is
$58,905.
• Lease obligation for equipment with a total cost of $169,556 and a book value net of
accumulated depreciation at December 31, 2007 of $148,209. Due in five annual
installments of $39,006 through December, 2011. Amortization is based on an
interest rate of 4.20%. The Town may terminate the lease by paying the applicable
purchase option price on any scheduled payment. Balance at December 31, 2007 is
$140,922.
• Lease obligation for equipment with a total cost of $508,125 and a book value net of
accumulated depreciation at December 31, 2007 of $486,291. Due in seven annual
installments of $83,972 through December, 2014. Amortization is based on an
interest rate of 3.78%. The Town may terminate the lease by paying the applicable
purchase option price on any scheduled payment. Balance at December 31, 2007 is
$508,125.
Annual debt service requirements to maturity for Capital Lease Obligations outstanding at
December 31, 2007, are as follows:
Year Ending
December 31
2008
2009
2010
2011
2012
2013
2014
Total
Governmental Activities
Principal Interest
$ 155,695
161,807
168,161
101,202
75,126
77,966
80,913
$ 31,863
25,750
19,396
12,792
8,845
6,006
3,059
Business -type Activities
Principal Interest
$ 11,421
11,868
12,333
8,621
$ 1,758
1,311
845
362
$ 820,870 $ 107,711 $ 44,243 $ 4,276
42
Changes in Long-term Liabilities. Long-term liability activity for the year ended December
31, 2007, was as follows:
Beginning Ending Due Within
Balance Additions Deletions Balance One Year
Governmental Activities:
Bonds Payable:
- General Obligation Bonds $ 6,393,774 $ $ 926,976 $ 5,466,798 $ 970,672
- Revenue Bonds 3,110,000 340,000 2,770,000 350,000
- Certificates of Participation 1,245,000 78,750 1,166,250 82,500
10,748,774 1,345,726 9,403,048 1,403,172
Bond Premium 63,415 6,395 57,020 6,395
- Loss on Refunding (142,596) (14,380) (128,216) (14,380)
Total Bonds Payable 10,669,593 1,337,741 9,331,852 1,395,187
Capitalized Lease Obligations 427,307 508,125 114,562 820,870 155,695
Compensated Absences 278,246 578,441 558,602 298,085 298,085
Governmental Activity Long-
term Liabilities $11,375,146 $ 1,086,566 $ 2,010,905 $10,450,807 $1,848,967
Business -type Activities:
Compensated Absences $ 67,465 $ 174,271 $ 169,047 $ 72,689 $ 72,689
Certificates of Participation 3,735,000 - 236,250 3,498,750 247,500
Capitalized Lease Obligations 54,549 10,306 44,243 11,421
Business -type Activity Long-
term Liabilities $ 3,857,014 $ 174,271 $ 415,603 $ 3,615,682 $ 331,610
Conduit Debt Obligations. The Town has sponsored the issuance of revenue bonds in prior
years to provide financial assistance to private -sector entities for the acquisition and
construction of facilities deemed to be in the public interest. Neither the Town, the State of
Colorado, nor any political subdivision thereof is obligated in any manner for repayment of
the bonds. Accordingly, the bonds are not reported as liabilities in the accompanying
general purpose financial statements. Conduit debt obligations at December 31, 2007, are
described as follows:
Eaglebend Affordable Housing Corporation. The Eaglebend Affordable Housing
Corporation (Eaglebend) was formed on October 23, 1990, to help provide for affordable
housing within the Town of Avon. Eaglebend operates exclusively on behalf and for the
benefit of the Town to operate a 294 unit apartment project within the Town. The Town
approved the foiiiiation and the issuance of the revenue bonds to finance the project and will
obtain full legal title to the land, buildings and equipment upon payment in full of the bonds
issued by Eaglebend.
On August 30, 2006, Eaglebend issued $18,495,000 of Multifamily Housing Project
Revenue Refunding Bonds Series 2006A, Series 2006B, and Series C Subordinate
Multifamily Housing Project Bonds in order to defease $17,455,000 of outstanding Series
43
TOWN OF AVON, COLORADO
NOTES TO THE FINANCIAL STATEMENTS
DECEMBER 31, 2007
1997A Eaglebend Affordable Housing Corporation Revenue Refunding Bonds, and
$1,355,000 of outstanding Series 1997B&C Subordinate Eaglebend Affordable Housing
Corporation Revenue Refunding Bonds. At December 31, 2007, there was $18,215,000
outstanding in Multifamily Housing Project Revenue Refunding Bonds, Series 2006A,
Series B, and Series C Subordinate Multifamily Housing project Bonds.
Eaglebend Dowd Affordable Housing Corporation. The Eaglebend Dowd Affordable
Housing Corporation (Dowd) was formed on March 24, 1998, to help provide for affordable
housing within Eagle County. Dowd operates a 50 unit apartment project within Eagle
County. The Town approved the formation and the issuance of the revenue bonds to finance
the project and will obtain full legal title to the land, buildings and equipment upon payment
in full of the bonds. The Town, however, is in no way obligated to pay the debt service on
the bonds.
In 2003, the Town approved the issuance by Dowd of $9,520,000 in Series 2003 Refunding
Revenue Bonds in order to defease the outstanding Series 1998A Revenue Bonds by placing
the proceeds of the Series 200'3 bonds in an irrevocable trust to provide for all future debt
service payments on the old bonds. As of December 31, 2007, there was $9,125,000
outstanding in Series 2003 Refunding Revenue Bonds, and $1,600,000 outstanding in Series
1998 B&C Subordinate Revenue Bonds.
Buffalo Ridge I Apartments Project. The Buffalo Ridge I Apartment Project consists of 68
units composed of 2 and 3 bedroom units in four buildings located on the north side of
Interstate 70 east of the Town of Avon municipal fleet maintenance facility. The owner of
the Buffalo Ridge I Apartments is the Buffalo Ridge Affordable Housing Corporation.
Multifamily housing project revenue bonds were issued by Buffalo Ridge Affordable
Housing Corporation to finance this project. Pursuant to the plan of financing, this project
will be transferred to the Town of Avon upon the repayment in full of the outstanding bonds.
As of December 31, 2007, there was $10,007,002 outstanding in Buffalo Ridge Affordable
Housing Corporation Multifamily Housing Project Revenue Bonds. The Town is in no way
obligated to pay the debt service on the bonds.
The project above is part of a total development comprised of 244 units. The Buffalo Ridge
II Apartment Project consists of approximately 176 units in eleven (11) three-story
buildings. The Town of Avon issued multifamily housing revenue bonds dated May 1,
2002, in order to provide financing to Buffalo Ridge II, LLLP, a Colorado limited liability
partnership formed for the principal purpose of owning the project. As of December 31,
2007, there was $11,000,000 outstanding in Series 2002A Multifamily Housing Project
Revenue Bonds, and $4,390,000 outstanding in Series 2002B Taxable Multifamily Housing
Project Revenue Bonds. The Town is in no way obligated to pay the debt service on the
bonds.
Defeased Debt. In addition to the outstanding debt discussed above, other bonds previously
issued by the Town and the Avon Metropolitan District (AMD) have been defeased (debt
44
legally satisfied) by the issuance of refunding bonds. The detail of defeased bonds
outstanding at December 31, 2007, is as follows:
Series 1990, Avon Metropolitan District G.O. Refunding Bonds
Series 1994, Town of Avon Sales Tax Revenue Bonds
Series 1994B, Town of Avon Sales Tax Revenue Bonds
Series 1996B, Town of Avon General Obligation Bonds
Note 6. Employee Retirement Plans
$ 1,440,000
1,810,000
835,000
3,455,000
Full-time Employees. The Town maintains two single -employer, defined contribution
pension plans for full-time employees: (1) the Town of Avon Police Officers Money
Purchase Pension Plan, and (2) the Town of Avon General Employee Money Purchase
Pension Plan. These plans are administered by Wells Fargo Institutional Trust Group.
A defined contribution pension plan has terms that specify how contributions to an
individual's account are to be deteiiuined rather than the amount of pension benefits the
individual is to receive. In a defined contribution plan, the pension benefits a participant
will receive depend only on the amount contributed to the participant's account, earnings on
investments of those contributions, and forfeitures of other participant's benefits that may be
allocated to the participant's account.
All full-time employees are required to participate in one of the above retirement plans upon
employment with the Town. The type of plan that an employee participates in is dependent
on the type of employee (police officer or general government employee). Town ordinance
provides that both the employee and the Town will contribute an amount equal to 11% of
the employee's base salary each month.
Employees hired prior to September 30, 1990, become vested in accordance with a vesting
schedule which is dependent on the type of employee and hire date. All employees hired
after September 30, 1990, start partial vesting after two years of service and are fully vested
after five years of service. In addition, if an employee reaches noiuial retirement age, dies,
or becomes totally and peiivanently disabled his account becomes fully vested regardless of
length of service. Forfeitures by employees who leave employment before being fully
vested are applied, first, to offset administrative expenses of the plans, and second, to reduce
matching employer contributions.
During the year there were no differences between contribution requirements and
contributions actually made by plan participants or the Town. Contributions made by plan
members and the Town for the three years ended December 31, 2007, 2006 and 2005, are as
follows:
45
TOWN OF AVON, COLORADO
NOTES TO THE FINANCIAL STATEMENTS
DECEMBER 31, 2007
2007 2006 2005
Employees $585,108 $483,886 $442,165
Town $585,108 $483,886 $442,165
Both the Town and the covered employees each made the required 11% contributions to the
plans. There are no liabilities for benefits beyond the Town's matching payments. No
changes in the various plan's provisions occurred in 2007.
Part-time, Temporary and Seasonal Employees. On October 14, 1997, the Town adopted a
PTS Retirement Plan administered by the ICMA Retirement Corporation, and established
under Section 457 of the Internal Revenue Code that pertains to deferred compensation
plans. The PTS plan is designed specifically for employees who are part-time, temporary, or
seasonal, and is defined as a Social Security replacement retirement plan. The PTS plan
allows participants to defer federal and state income taxes on savings until retirement. The
PTS plan requires a minimum contribution of 7.5% of an employee's salary per plan year.
This 7.5% may be the employee's contribution, the employer's contribution or a
combination of both. The Town elected to have 3.75% contributed by the employee and
3.75% matched by the Town. Employees also have the option to contribute additional
amounts.
Upon separation of service, participants may withdraw the account balance in a lump -sum
payment, roll the account balance over into another 457 plan, or continue to allow the
account balance earn interest tax free. Taxes are paid when funds are withdrawn from the
plan.
Contributions actually made by plan members and the Town for the three years ended
December 31, 2007, 2006, and 2005, are as follows:
2007 2006 2005
Employees $42,306 $43,620 $43,350
Town $38,270 $40,480 $40,181
Both the Town and the covered employees each made the required 3.75% contributions to
the plan. There are no liabilities for benefits beyond the Town's matching payments.
Note 7. Interfund Receivables, Payables and Transfers
Activity between funds that are representative of lending/borrowing arrangements
outstanding at the end of the fiscal year are reported in the fund financial statements as "due
to/from other funds". These interfund receivables and payables are expected to be repaid
within the next year. The composition of these interfund balances as of December 31, 2007,
is as follows:
46
Receivable Fund
General Fund
General Fund
General Fund
Total
Interfund Transfers:
Payable Fund Amount
Mall Maintenance Fund $ 3,000
Transit Fund 400,000
Fleet Maintenance Fund 100,000
Fund
Major Funds:
General Fund
Water Fund
Debt Service Fund
Capital Projects Fund
Transit Enterprise Fund
Fleet Maintenance Fund
Nonmajor Governmental Funds:
Mall Maintenance Fund
Facilities Reserve Fund
Transfer In of General Capital Assets:
To Internal Service Fund from
General Capital Assets
$ 503,000
Transfers Transfers
In Out
$ 200,000 $ 2,154,469
48,168
591,552 -
48,168 200,000
1,315,000 -
160,000 -
15,000
72,917
2,402,637 2,402,637
327,280
Total $ 2,729,917 $ 2,402,637
In the fund financial statements, total transfers in of $2,729,917 are greater than total
transfers out of $2,402,637 because of the treatment of transfers of capital assets to the
internal service fund. During the year existing capital assets related to governmental funds,
with a book value of $327,280 were transferred to the internal service fund. No amounts
were reported in the governmental funds as the amounts did not involve the transfer of
financial resources. However, the internal service fund did report a transfer in for the capital
resources received.
Note 8. Commitments and Contingencies
Litigation. The Town is a defendant in various lawsuits. Although the outcome of these
lawsuits is not presently determinable, in the opinion of Town management and its legal
counsel the resolution of these matters will not have a material adverse effect on the
financial condition of the Town.
Riverfront Subdivision and PUD Development Plan. In 2006, the Town approved a
development agreement with the owner of a parcel of land foiinerly referred to as the
Confluence for a mixed used development including the Westin Riverfront Resort & Spa.
The agreement provides for the Town to rebate to the owner/developer a net amount of
47
TOWN OF AVON, COLORADO
NOTES TO THE FINANCIAL STATEMENTS
DECEMBER 31, 2007
$1,557,000 in real estate transfer tax revenues received from the development toward certain
public improvements and amenities. As of December 31, 2007 the Town has rebated a total
of $170,000 to the developer.
Tax, Spending and Debt Limitations. Article X, Section 20 of the Colorado Constitution,
commonly known as the Taxpayer's Bill of Rights (TABOR) contains tax, spending,
revenue and debt limitations which apply to the State of Colorado and all local governments.
Spending and revenue limits are determined based on the prior year's Fiscal Year Spending
adjusted for allowable increases based upon inflation and local growth. Fiscal Year
Spending is generally defined as expenditures plus reserve increases with certain exceptions.
Revenue in excess of the Fiscal Year Spending limit must be refunded unless the voters
approve retention of such revenue.
Enterprises, defined as government -owned business authorized to issue revenue bonds and
receiving less than 10 percent of annual revenue in grants from all state and local
governments combined, are excluded from the provisions of TABOR. TABOR also
requires local governments to establish Emergency Reserves. These reserves must be at
least 3% of Fiscal Year Spending (excluding bonded debt service). Local governments are
not allowed to use the emergency reserves to compensate for economic conditions, revenue
shortfalls, or salary or benefit increases. The Town has established an emergency reserve in
the General Fund for the year ended December 31, 2007 in the amount of $618,739.
In November 1997, voters within the Town passed a ballot issue which permanently
authorizes the Town, without an election, to take action on all spending and revenue raising
measures which are limited by TABOR. In addition, voters authorized the Town to keep
and spend all revenue collected by the Town regardless of any limitation contained in
TABOR. The only exceptions are proposed sales or use tax rate increases and property tax
rate increases which must be submitted to the voters, unless otherwise allowed by law.
The Town's management believes it is in compliance with the provisions of TABOR.
However, TABOR is complex and subject to interpretation. Many of the provisions,
including the interpretation of how to calculate Fiscal Year Spending limits will require
judicial interpretation.
Note 9. Employee Health Care
The Town has a self-insurance plan for employee health and dental care. A third -party
administrator processes individual employee claims and negotiates excess stop -loss
insurance policies. Excess stop -loss insurance policies are purchased to cover individual
claims in excess of $30,000 and aggregate total yearly claims in excess of $817,470. Settled
benefit claims did not exceed the aggregate total yearly claims for 2007. As of December
31, 2007 the Town held reserves for future claims in the amount of $659,795.
48
The following represents the changes in the claims reserve for the Town for 2007 and 2006:
2007 2006
Claims Reserve for Future Claims, Beginning of Year $ 426,729 $ 246,589
Current Year Deposits for Estimated Claims 1,069,391 865,532
Excess Stop Loss Refunds for Specific (Individual) Claims 62,419 395,264
Claim Payments (898,744) (1,080,656)
Claims Reserve for Future Claims, End of Year $ 659,795 $ 426,729
Note 10. Risk Management
The Town is exposed to various risks of loss related to torts; thefts of, damage to, and
destruction of assets; errors or omissions; injuries to employees; and natural disasters.
The Town is a member of the Colorado Intergovernmental Risk Sharing Agency (CIRSA).
CIRSA is a joint self insurance pool created by intergovernmental agreement of 203
municipalities and 34 special districts to provide property, general and automobile liability
and public officials coverage to its members. CIRSA is governed by a seven member Board
elected by and from its members.
Coverage is provided through pooling of self -insured losses and the purchase of excess
insurance coverage. CIRSA has a legal obligation for claims against its members to the
extent that funds are available in its annually established loss fund and that amounts are
available from insurance providers under excess specific and aggregate insurance contracts.
Losses incurred in excess of loss funds and amounts recoverable from excess insurance are
direct liabilities of the participating members. CIRSA has indicated that the amount of any
excess losses would be billed to members in proportion to their contributions in the year
such excess occurs, although it is not legally required to do so. The Town's annual
contribution to CIRSA amounted to $224,506 for 2007. The Town has not been informed of
any excess losses that may have been incurred by the pool.
The Town continues to carry commercial insurance coverage for other risks of loss
including workers compensation. Settled claims have not exceeded this commercial
coverage in any of the past three fiscal years.
Note 11. Upper Eagle Regional Water Authority
The Town is a participant in the Upper Eagle Regional Water Authority. The Authority was
formed pursuant to an establishing contract on September 18, 1984, by the following
municipal and quasi -municipal corporations (Members) located in Eagle County, Colorado.
Arrowhead Metropolitan District
Beaver Creek Metropolitan District
49
TOWN OF AVON, COLORADO
NOTES TO THE FINANCIAL STATEMENTS
DECEMBER 31, 2007 -
Berry Creek Metropolitan District
Eagle -Vail Metropolitan District
Edwards Metropolitan District
Town of Avon
The Authority also provides water services to the Cordillera and Bachelor Gulch
developments through contracts with Members.
The Authority was formed to make the best practicable use of the member's joint resources
in supplying water to the members and to further develop water resources and facilities in
Eagle County. The Authority may not be terminated so long as bonds, notes or other
obligations are outstanding, unless provision for full payment of such obligations has been
made. At December 31, 2007, the Authority had debt with maturities through the year 2028.
The Town has a service contract with the Authority whereby the Authority provides and
bills residents of the Town with water at a rate which is expected to cover its costs in
providing water services and other functions. Such costs specifically include debt service
requirements, depreciation, and operations and maintenance, including maintenance of the
Town's water distribution system. As part of the agreement, the Town conveyed its water
distributions facilities and leased its water rights, associated easements and improvements to
the Authority at no cost. In consideration, the Authority has agreed to maintain the
associated improvements and to administer and protect the Town's plan for augmentation
and water decrees at no cost.
During 2007, the Authority collected $136,151 in water surcharges for the Town.
Note 12. Major Taxpayers
For the year ended December 31, 2007, approximately 47% of the Town's sales tax
revenues were received from the ten highest -paying companies.
Note 13. The Village at Avon Development and Annexation Agreement
On October 13, 1998, the Town entered into a an Annexation and Development Agreement
("Village Agreement") with the owners ("Village Owners") of approximately 1,790 acres of
property on the east side of the town known as The Village at Avon ("the Village"). In the
Village Agreement, the Town effectively agrees that it will waive all retail sales taxes, use
taxes, real estate transfer taxes and accommodation taxes with respect to transactions within
the Village, so long as comparable fees are imposed by a nonprofit public improvement
company (the "PIC") formed by the Village Owners. The Village Agreement contemplates
that such comparable fees will be imposed by the PIC and the proceeds of such fees will be
used to pay debt service on bonds issued by Traer Creek Metropolitan District ("TCMD') to
finance the construction of infrastructure within the Village. Upon payment in full of the
50
bonds, the Village Agreement contemplates that the PIC and TCMD will be dissolved and
the Town will cease the waiver of the various taxes mentioned above.
The Village Agreement further establishes an indemnification procedure. If, upon relocation
of either Wal-Mart or City Market (both significant Town sales taxpayers) to a site within
the Village, the Town experiences a decrease in net sales tax revenue, the Village
Agreement provides that the Town is entitled to receive a fee in lieu of sales tax equal to the
related net sales tax revenues in the twelve months prior to the relocation. This
indemnification procedure began in July, 2003 when Wal-Mart relocated to the Village.
Note 14. Subsequent Events.
On February 22, 2008, the Avon Urban Renewal Authority issued $25,000,000 of Tax
Increment Adjustable Rate Revenue Bonds for the purpose of financing the cost of
constructing certain traffic, street and pedestrian improvements within the Town Center
West Urban Renewal Project Area.
51
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TOWN OF AVON, COLORADO
GENERAL FUND
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES
(BUDGETARY BASIS) - BUDGET AND ACTUAL
FOR THE YEAR ENDED DECEMBER 31, 2007
Revenues
Taxes
Licenses and Permits
Intergovernmental
Charges for Services
Fines and Forfeitures
Investment Earnings
Other Revenues
Total Revenues
Expenditures
Current:
General Government
Community Development
Public Safety
Public Works
Recreation and Culture
Total Expenditures
Excess (Deficiency) of Revenues
Over (Under) Expenditures
Contingency
Other Financing Sources (Uses)
Transfers In
Transfers Out
Capital Lease Proceeds
Sale of Capital Assets
Total Other Financing Sources (Uses)
Net Change in Fund Balances
Fund Balances, Beginning of Year
Fund Balances, End of year
Budgeted Amounts
Original
$ 8,552,035
786,100
944,766
2,3 55,270
80,250
450,000
207,529
13,375,950
2,398,004
1,009,363
2,219,846
3,572,865
2,610,660
11,810,738
Final
$ 8,591,161
431,600
932,586
2,294,762
89,400
575,000
247,912
13,162,421
2,507,688
916,504
2,178,942
3,528,144
2,528,830
Actual
Amounts
$ 8,710,829
419,292
929,153
2,3 51,475
84,290
827,234
266,842
13,589,115
2,563,047
902,634
2,203,803
3,263,935
2,483,910
11,660,108 11,417,329
1,565,212 1,502,313
20,000
200,000 200,000
(1,739,469) (2,154,469)
167,500 167,500
1,500 1,500
(1,370,469) (1,785,469)
174,743 (283,156)
6,239,226 6,906,434
2,171,786
200,000
(2,154,469)
170,156
(1,784,313)
387,473
6,907,953
Variance with
Final Budget -
Positive
(Negative)
$ 119,668
(12,308)
(3,433)
56,713
(5,110)
252,234
18,930
426,694
(55,359)
13,870
(24, 861)
264,209
44,920
242,779
669,473
2,656
(1,500)
1,156
670,629
1,519
$ 6,413,969 $ 6,623,278 $ 7,295,426 $ 672,148
53
TOWN OF AVON, COLORADO
WATER FUND
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES
(BUDGETARY BASIS) - BUDGET AND ACTUAL
FOR THE YEAR ENDED DECEMBER 31, 2007
Variance with
Final Budget -
Budgeted Amounts Actual Positive
Original Final Amounts (Negative)
Revenues
Charges for Services
Investment Earnings
Other Revenues
Total Revenues
Expenditures
Current:
Public Works and Utilities
Total Expenditures
Excess (Deficiency) of Revenues
Over (Under) Expenditures
Other Financing Sources (Uses)
Transfers Out:
Capital Projects Fund
Net Change in Fund Balances
Fund Balances, Beginning of Year
Fund Balances, End of year
$ 910,000 $ 920,400 $ 893,009 $ (27,391)
40,000 40,000 29,144 (10,856)
2,845 2,845
950,000 960,400 924,998 (35,402)
86,018 96,476 74,313 22,163
86,018 96,476 74,313 22,163
863,982 863,924
850,685 (13,239)
(1,273,000) (486,559) (48,168) 438,391
(409,018) 377,365 802,517 425,152
1,072,152 1,269, 803 1,269, 803
$ 663,134 $ 1,647,168 $ 2,072,320 $ 425,152
54
TOWN OF AVON, COLORADO
NOTES TO REQUIRED SUPPLEMENTAL INFORMATION
DECEMBER 31, 2007
Note 1. Budgetary Information
An annual budget is legally adopted on a basis consistent with generally accepted accounting
principles for all funds, with the exception of proprietary funds which are budgeted on the
modified accrual basis of accounting. Appropriations lapse at fiscal year-end except for capital
projects and special revenue funds which may have project -length budgets that carryover from
year-to-year. However, as a matter of practice, the Town adopts annual budgets for all funds.
The budget is prepared by fund, department, program, object and project. Expenditures may not
legally exceed budgeted appropriations at the fund level.
The Town Council holds public hearings and may change appropriations except for expenditures
required by law for debt service or for estimated cash deficits. No change to the budget may
increase the authorized expenditures to any amount greater than the total amount of funds
available. The Town Council must adopt the budget by resolution prior to December l5th. Once
adopted, the Town Council may at any time, by resolution, amend the budget. In addition, the
Town Manager may transfer part or all of any unencumbered appropriation balance among
programs within a department. A department is defined by the Town as a distinct, principal or
specialized division (i.e. the department of public works).
55
THIS PAGE INTENTIONALLY LEFT BLANK
NONMAJOR GOVERNMENTAL FUNDS
Special Revenue Funds
Special revenue funds are used to account for specific revenues that are legally restricted to
expenditure for particular purposes.
Mall Maintenance Fund — This fund is used to account for revenues collected from various
public and private sources that are specifically restricted to the maintenance of the Town Mall.
Avon Urban Renewal Authority Fund — This fund is used to account for resources related to
the Avon Urban Renewal Authority.
Community Enhancement Fund — This fund is used to account for revenues received from a
franchisee and restricted for use for beautification projects, energy conservation projects,
equipment and technology upgrades for schools, scholarship funds, acquisition of open space
and/or park land and development thereof, sponsorship of special community events, and
undergrounding of overhead electric and other utility lines.
Affordable Housing Fund — This fund is used to accumulate and account for resources received
and restricted for use in the Town's affordable housing program.
Facilities Reserve Fund — This fund is used to account for the accumulation of resources for the
future repair and replacement of major components of Town facilities.
Debt Service Funds
Debt service funds are used for the accumulation of resources and payment of bond principal and
interest from government resources and special assessment bond principal and interest from
special assessment levies when the government is obligated in some manner for the payment.
Avon Metropolitan District Debt Service Fund — This fund is used to account for the
accumulation of resources and payment of principal and interest on the District's general
obligation bonds. In 1998 the District was dissolved and remains in existence only for this
purpose. The Town Council of the Town of Avon was appointed to act as the District Board of
Directors for setting mill levies as necessary until the indebtedness is paid in full.
57
TOWN OF AVON, COLORADO
COMBINING BALANCE SHEET
NONMAJOR GOVERNMENTAL FUNDS
DECEMBER 31, 2007
ASSETS
Cash and Cash Equivalents
Receivables:
- Taxes
- Accounts
Notes Receivable
Total Assets
LIABILITIES AND FUND BALANCES
Liabilities:
Accounts Payable
Accrued Liabilities
Due to Other Funds
Deferred Taxes
Deferred Revenues
Total Liabilities
Fund Balances:
Reserved for Debt Service
Unreserved:
Designated for Subsequent Year's Expenditures
Unreserved, Undesignated
Total Fund Balances
Special
Revenue
Mall
Maintenance
Fund
Avon Urban
Renewal
Authority
$ 38,594 $ 22,417
45,139
$ 83,733 $ 148,787
126,370
$ 122 $ 24,530
1,378
3,000
4,500
32,381
46,852
79,233
126,370
150,900
(2,113)
(2,113)
Community
Enhancement
Fund
Affordable
Housing
Fund
$ 275,792 $ 751,000
62,907
195,000
$ 338,699 $ 946,000
$ 2,482 $
2,482
336,217
336,217
195,000
195,000
751,000
751,000
Total Liabilities and Fund Balances $ 83,733 $ 148,787 $ 338,699 $ 946,000
58
Avon
Metropolitan Total
Facilities District Nonmajor
Reserve Debt Service Governmental
Fund Fund Funds
$ 400,917 $ 57,022 $ 1,545,742
486,553 675,830
45,139
195,000
$ 400,917 $ 543,575 $ 2,461,711
$ $
400,917
$ 27,134
1,378
3,000
486,606 612,976
195,000
486,606 839,488
56,969
56,969
32,381
1,532,873
400,917 56,969 1,622,223
$ 400,917 $ 543,575 $ 2,461,711
59
TOWN OF AVON, COLORADO
COMBINING STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES
NONMAJOR GOVERNMENTAL FUNDS
FOR THE YEAR ENDED DECEMBER 31, 2007
Special Revenue
Revenues
Taxes:
Property Taxes
Other Revenues
Total Revenues
Expenditures
Current:
General Government
Public Works and Utilities
Debt Service:
Principal
Interest
Fiscal Charges
Mall
Maintenance
Avon Urban
Renewal
Authority
$ $
54,721
54,721
60,186
Total Expenditures 60,186
Excess (Deficiency) of Revenues
Over (Under) Expenditures (5,465)
Other Financing Sources (Uses)
Transfers In:
General Fund
Net Change in Fund Balances
Fund Balances, Beginning of Year
Fund Balances, End of year
15,000
9,535
69,698
113,916
113,916
(113,916)
(113,916)
111,803
Community
Enhancement
Fund
62,907
62,907
26,132
26,132
36,775
36,775
299,442
Affordable
Housing
Fund
195,000
195,000
(195,000)
(195,000)
946,000
$ 79,233 $ (2,113) $ 336,217 $ 751,000
60
Debt
Service
Facilities
Reserve
Fund
Avon
Metropolitan
District
Debt Service
$ $ 488,192
Total
Nonmaj or
Governmental
Funds
$ 488,192
117,628
488,192 605,820
400,000
66,060
14,796
308,916
86,318
400,000
66,060
14,796
480,856 876,090
7,336 (270,270)
72,917 87,917
72,917
328,000
7,336 (182,353)
49,633 1,804,576
$ 400,917 $ 56,969 $ 1,622,223
61
TOWN OF AVON, COLORADO
MALL MAINTENANCE FUND
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL (BUDGETARY BASIS)
FOR THE YEAR ENDED DECEMBER 31, 2007
Variance with
Final Budget -
Budgeted Amounts Actual Positive
Original Final Amounts (Negative)
Revenues
Other Revenues
Total Revenues
Expenditures
Current:
Public Works and Utilities
Total Expenditures
Excess (Deficiency) of Revenues
Over (Under) Expenditures
Other Financing Sources (Uses):
Transfers In:
General Fund
Net Change in Fund Balances
Fund Balances, Beginning of Year
Fund Balances, End of year
53,354 $ 56,338
53,354 56,338
88,882 82,519
88,882 82,519
(35,528) (26,181)
54,721 $ (1,617)
54,721 (1,617)
60,186 22,333
60,186 22,333
(5,465) 20,716
15,000 15,000 15,000
(20,528) (11,181) 9,535 20,716
46,293 69,698 69,698
$ 25,765 $ 58,517 $ 79,233 $ 20,716
62
TOWN OF AVON, COLORADO
AVON URBAN RENEWAL AUTHORITY
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL (BUDGETARY BASIS)
FOR THE YEAR ENDED DECEMBER 31, 2007
Variance with
Final Budget -
Budgeted Amounts Actual Positive
Original Final Amounts (Negative)
Revenues
Other Revenues
Total Revenues
Expenditures
Current:
General Government
$ $
90,400
113,916 (23,516)
Total Expenditures 90,400 113,916 (23,516)
Excess (Deficiency) of Revenues
Over (Under) Expenditures
Other Financing Sources (Uses):
Transfers In:
General Fund
Net Change in Fund Balances
Fund Balances, Beginning of Year
Fund Balances, End of year
(90,400) (113,916) (23,516)
(90,400) (113,916) (23,516)
111,803 111,803
$ 21,403 $ (2,113) $ (23,516)
63
TOWN OF AVON, COLORADO
COMMUNITY ENHANCEMENT FUND
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL (BUDGETARY BASIS)
FOR THE YEAR ENDED DECEMBER 31, 2007
Variance with
Final Budget -
Budgeted Amounts Actual Positive
Original Final Amounts (Negative)
Revenues
Other Revenues
Total Revenues
Expenditures
Current:
Public Works and Utilities
$ 60,000
60,000 $ 62,907
2,907
60,000 60,000 62,907 2,907
60,000 28,000 26,132 1,868
Total Expenditures 60,000 28,000 26,132 1,868
Net Change in Fund Balances 32,000 36,775 4,775
Fund Balances, Beginning of Year 295,309 299,442 299,442
Fund Balances, End of year $ 295,309 $ 331,442 $ 336,217 $ 4,775
64
TOWN OF AVON, COLORADO
AFFORDABLE HOUSING FUND
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL (BUDGETARY BASIS)
FOR THE YEAR ENDED DECEMBER 31, 2007
Variance with
Final Budget -
Budgeted Amounts Actual Positive
Original Final Amounts (Negative)
Revenues
Other Revenues
Total Revenues
Expenditures
Current:
General Government
Total Expenditures
Net Change in Fund Balances
Fund Balances, Beginning of Year
Fund Balances, End of year
$ $
$ $
195,000 195,000
195,000 195,000
(195,000) (195,000)
946,000 946,000 946,000
$ 946,000 $ 751,000 $ 751,000 $
65
TOWN OF AVON, COLORADO
FACILITIES RESERVE FUND
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL (BUDGETARY BASIS)
FOR THE YEAR ENDED DECEMBER 31, 2007
Variance with
Final Budget -
Budgeted Amounts Actual Positive
Original Final. Amounts (Negative)
Revenues
Other Revenues
Total Revenues
Expenditures
Current:
Public Works and Utilities
Total Expenditures
Excess (Deficiency) of Revenues
Over (Under) Expenditures
Other Financing Sources (Uses):
Transfers In:
General Fund
Net Change in Fund Balances
Fund Balances, Beginning of Year
Fund Balances, End of year
$ $
72,917
72,917
328,000
$ - $
72,917 72,917
72,917 72,917
328,000 328,000
$ 400,917 $ 400,917 $ .400,917
66
TOWN OF AVON, COLORADO
DEBT SERVICE FUND
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL (BUDGETARY BASIS)
FOR THE YEAR ENDED DECEMBER 31, 2007
Variance with
Final Budget -
Budgeted Amounts Actual Positive
Original Final Amounts (Negative)
Revenues
Taxes:
Property Taxes
Investment Earnings
Total Revenues
Expenditures
Debt Service:
Principal
Interest
Fiscal Charges
Total Expenditures
Excess (Deficiency) of Revenues
Over (Under) Expenditures
$ 734,450 $ 733,443 $ 742,705 $ 9,262
25,000 25,000 29,843 4,843
759,450 758,443 772,548 14,105
948,750. 948,750 948,750 -
382,415 382,415 382,414 1
19,837 21,337 18,278 3,059
1,351,002 1,352,502
(591,552) (594,059)
1,349,442 3,060
(576,894) 17,165
Other Financing Sources (Uses)
Transfers In:
General Fund 591,552 591,552 591,552
Net Change in Fund Balances (2,507) 14,658 17,165
Fund Balances, Beginning of Year 625,903 642,448 642,448
Fund Balances, End of year $ 625,903 $ 639,941 $ 657,106 $ 17,165
67
TOWN OF AVON, COLORADO
AVON METROPOLITAN DISTRICT DEBT SERVICE FUND
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL (BUDGETARY BASIS)
FOR THE YEAR ENDED DECEMBER 31, 2007
Variance with
Final Budget -
Budgeted Amounts Actual Positive
Original Final Amounts (Negative)
Revenues
Taxes:
Property Taxes
Total Revenues
Expenditures
Debt Service:
Principal
Interest
Fiscal Charges
Total Expenditures
Net Change in Fund Balances
Fund Balances, Beginning of Year
Fund Balances, End of year
$ 482,687 $ 481,175 $ 488,192 $ 7,017
482,687 481,175
488,192 7,017
400,000 400,000 400,000
66,060 66,060 66,060
16,627 15,115 14,796
482,687 481,175
319
480,856 319
7,336 7,336
44,233 48,121 49,633 1,512
$ 44,233 $ 48,121 $ 56,969 $ 8,848
68
TOWN OF AVON, COLORADO
CAPITAL PROJECTS FUND
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL (BUDGETARY BASIS)
FOR THE YEAR ENDED DECEMBER 31, 2007
Revenues
Taxes:
Real Estate Transfer Tax
Intergovernmental
Investment Earnings
Other Revenues
Budgeted Amounts
Original Final
$ 2,150,000
2,526,778
85,974
1,309,000
Total Revenues 6,071,752
Expenditures
Capital Projects:
Facilities
Roads and Streets
Recreation
Stormwater and Drainage
Strategic Planning
Other
Rebates & Capital Contributions
3,074,100
3,633,500
383,000
780,000
280,000
485,000
Total Expenditures 8,635,600
Excess (Deficiency) of Revenues
Over (Under) Expenditures (2,563,848)
Other Financing Sources (Uses)
Transfers In:
Water Fund
Transfers Out:
General Fund
Total Other Financing Sources (Uses)
Net Change in Fund Balances
Fund Balances, Beginning of Year
Fund Balances, End of Year
$ 2,500,000
2,526,778
250,000
1,374,000
6,650,778
3,673,842
4,530,797
242,774
486,559
314,819
46,080
81,630
9,376,501
(2,725,723)
Actual
Amounts
$ 2,540,943
2,526,778
469,792
1,363,265
6,900,778
3,566,527
3,737,295
173,046
48,168
235,928
12,684
12,942
7,786,590
(885,812)
Variance with
Final Budget -
Positive
(Negative)
$ 40,943
219,792
(10,735)
250,000
107,315
793,502
69,728
438,391
78,891
33,396
68,688
1,589,911
1,839,911
1,273,000 486,559 48,168 (438,391)
(200,000) (200,000) (200,000)
1,073,000 286,559 (151,832) (438,391)
(1,490,848) (2,439,164) (1,037,644) 1,401,520
6,073,511 7,731,519 7,731,519
$ 4,582,663 $ 5,292,355 $ 6,693,875 $ 1,401,520
69
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ENTERPRISE FUNDS
Enterprise funds are used to account for operations that are financed and operated in a
manner similar to private business enterprises — where the intent of the Town Council is that
the costs of providing goods or services to the general public on a continuing basis be
financed or recovered through user charges: or where the Town Council has decided that
periodic determination of net income is appropriate for accountability purposes.
Transit Fund — This fund is used to account for the activities involved in operating the
Town's transportation system. In addition to transportation routes within the Town of Avon,
the Town contracts with other entities for management and operation of their transportation
systems within Eagle County.
Fleet Maintenance Fund — This fund is used to account for the accumulation and allocation
of costs associated with the maintenance of vehicles and rolling stock for the Town and
certain other third party governmental entities.
71
TOWN OF AVON, COLORADO
TRANSIT FUND
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL (BUDGETARY BASIS)
FOR THE YEAR ENDED DECEMBER 31, 2007
Variance with
Final Budget -
Budgeted Amounts Actual Positive
Original Final Amounts (Negative)
Revenues:
Intergovernmental
Charges for Services
Other Revenues
Total Revenues
Expenditures:
Administration
Operations
Marketing
Total Expenditures
Excess (Deficiency) of Revenues
Over (Under) Expenditures
Other Financing Sources (Uses):
Transfers In:
General Fund
Sales of Capital Assets
Total Other Financing Sources (Uses)
Net Change in Fund Balances
Fund Balances, Beginning of Year
Fund Balances, End of Year
$ 400,000 $ 680,000 $ 684,349 $ 4,349
1,537,172 1,210,979 1,132,804 (78,175)
23,825 23,825
1,937,172 1,890,979 1,840,978 (50,001)
233,742 230,814 205,267 25,547
2,587,344 3,027,427 2,837,307 190,120
41,406 45,906 14,226 31,680
2,862,492 3,304,147 3,056,800 247,347
(925,320) (1,413,168)
(1,215,822) 197,346
925,000 1,315,000 1,315,000
8,000 8,000
933,000 1,323,000
7,680 (90,168)
100,192
(8,000)
1,315,000 (8,000)
99,178 189,346
294,503 294,503
$ 107,872 $ 204,335 $ 393,681 $ 189,346
Fund Balances at December 31, 2007, is computed as follows:
Current Assets
Less: Current Liabilities
868,303
(474,622)
Fund Balances - December 31, 2007 $ 393,681
72
RECONCILIATION OF NET CHANGE IN FUND BALANCES (BUDGETARY BASIS)
TO CHANGE IN NET ASSETS (GAAP BASIS)
Net Change in Fund Balances (Budgetary Basis) $ 99,178
Adjustments to Reconcile Budgetary
Basis to GAAP Basis
Capitalization of Fixed Assets
Depreciation
880,106
(144,445)
Total Adjustments 735,661
Change in Net Assets (GAAP Basis) $ 834,839
TOWN OF AVON, COLORADO
FLEET MAINTENANCE FUND
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL (BUDGETARY BASIS)
FOR THE YEAR ENDED DECEMBER 31, 2007
Variance with
Final Budget -
Budgeted Amounts Actual Positive
Original Final Amounts (Negative)
Revenues:
Charges for Services:
Fleet Maintenance Charges
Wash Bay Charges
Fuel Mark-up
Other Revenues
Total Revenues
Expenditures:
Fleet Maintenance
Washbay
Total Expenditures
Excess (Deficiency) of Revenues
Over (Under) Expenditures
Other Financing Sources (Uses):
Transfers In:
General Fund
Net Change in Fund Balances
Fund Balances, Beginning of Year
Fund Balances, End of Year
$ 1,972,313 $ 2,023,008 $ 2,032,176 $ 9,168
99,709 75,618 55,769 (19,849)
70,000 75,000 59,638 (15,362)
1,214 9,305 8,091
2,142,022 2,174,840
2,156,888 (17,952)
2,063,394 2,194,120 2,318,888 (124,768)
110,711 110,711 74,978 35,733
2,174,105 2,304,831 2,393,866 (89,035)
(32,083) (129,991) (236,978) (106,987)
160,000 160,000 160,000
127,917 30,009 (76,978) (106,987)
521,450 567,079 567,079
$ 649,367 $ 597,088 $ 490,101 $ (106,987)
Fund Balances at December 31, 2007, is computed as follows:
Current Assets
Less: Current Liabilities
Add: Current Portion of Certificates of Participation
Add: Current Portion of Capital Leases Payable
$ 701,054
(469,874)
247,500
11,421
Fund Balances - December 31, 2007 $ 490,101
74
RECONCILIATION OF NET CHANGE IN FUND BALANCES (BUDGETARY BASIS)
TO CHANGE IN NET ASSETS (GAAP BASIS)
Net Change in Fund Balances (Budgetary Basis) $ (76,978)
Adjustments to Reconcile Budgetary
Basis to GAAP Basis
Principal Paid on Capital Leases
Capitalization of Fixed Assets
Depreciation
246,556
16,300
(231,390)
Total Adjustments 31,466
Change in Net Assets (GAAP Basis) $ (45,512)
75
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INTERNAL SERVICE FUNDS
Internal service funds are used to account for the financing of goods or services provided by
one department or agency to other departments or agencies of the Town and to other
government units, on a cost reimbursement basis.
Equipment Replacement Fund — This fund is used to account for the rental of certain
vehicles and equipment to other departments for the accumulation of funds for future
replacement.
77
TOWN OF AVON, COLORADO
EQUIPMENT REPLACEMENT FUND
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL (BUDGETARY BASIS)
FOR THE YEAR ENDED DECEMBER 31, 2007
Variance with
Final Budget -
Budgeted Amounts Actual Positive
Original Final Amounts (Negative)
Revenues:
Charges for Services:
Equipment Replacement Charges
Other Revenues
Total Revenues
Expenditures:
Capital Outlay:
Fleet and Heavy Equipment
Recreation Center Equipment
Computer and Office Equipment
Total Expenditures
524,673 $ 524,673 $ 525,638 $ 965
4,574 4,574
524,673 524,673 530,212 5,539
553,800 565,432 573,349 (7,917)
187,004 187,004 166,472 20,532
125,551 129,748 134,163 (4,415)
866,355 882,184
873,984 8,200
Excess (Deficiency) of Revenues
Over (Under) Expenditures (341,682) (357,511) (343,772) 13,739
Other Financing Sources (Uses):
Sales of Capital Assets 35,000 86,272 86,272
Capital Lease Proceeds 336,000 336,000 337,969 1,969
Total Other Financing Sources (Uses) 371,000 422,272 424,241 1,969
Net Change in Fund Balances 29,318 64,761 80,469 15,708
Fund Balances, Beginning of Year 1,514,718 1,619,765 1,619,765
Fund Balances, End of Year $ 1,544,036 $ 1,684,526 $ 1,700,234 $ 15,708
Fund Balances at December 31, 2007, is computed as follows:
Current Assets $ 1,700,234
Less: Current Liabilities
Fund Balances - December 31, 2007 $ 1,700,234
78
RECONCILIATION OF NET CHANGE IN FUND BALANCES (BUDGETARY BASIS)
TO CHANGE IN NET ASSETS (GAAP BASIS)
Net Change in Fund Balances (Budgetary Basis)
Basis to GAAP Basis
Capitalization of Fixed Assets
Capital Lease Proceeds Received
Book Value of Capital Assets Disposed
Transfers In of Non -financial Resources (Capital Assets)
Depreciation
$ 80,469
864,057
(337,969)
(100,400)
327,280
(526,619)
Total Adjustments 226,349
Change in Net Assets (GAAP Basis) $ 306,818
79
MISCELLANEOUS SCHEDULES
TOWN OF AVON, COLORADO
DEBT SCHEDULE
DECEMBER 31, 2007
Purpose
Schedule of Indebtedness
Payments Due
In 2008
Date
Issued
Interest
Rate/Yield
Maturity
Date
Amount
Issued
Amount
Outstanding Principal
Interest
General Obligation Bonds:
Series 1996:
General Obligation Refunding Bonds
Supplemental "B" Certificates
Less: Original Issue Discount
Series 2001:
Avon Metropolitan District General
Obligation Refunding Bonds
Supplemental "B" Coupons
Less: Original Issue Discount
Series 2004:
General Obligation Bonds
Detached 'B' Interest Certificates
Less: Original Issue Discount
Net General Obligation Bonds
Revenue Bonds:
Series 1999, Revenue Refunding Bonds
Total Revenue Bonds
Certificates of Participation:
Series 1998, Certificates of Participation
Total Certificates of Participation
Capital Lease Obligations
Master Lease -Purchase, Wells Fargo
Master Lease -Purchase, Wells Fargo
Master Lease -Purchase, Wells Fargo
Master Lease -Purchase, Comerica Leasing
Total Capital Lease Obligations
4/1/1996 4.10%-5.30% 12/1/2009 $ 4,555,000 $ 605,000 $ 515,000 $ 31,550
4/1/1996 3.65% - 4.25% 6/1/1998 820,000
4/1/1996 3.65% - 4.25% 6/1/1998 (28,131)
2/1/2001
2/1/2001
2/1/2001
12/14/2004
12/14/2004
12/14/2004
3.50% - 4.20% 11/1/2010 3,705,000
3.50% 11/1/2001 245,000
N/A 11/1/2001 (3,030)
3.00% - 4.00% 12/1/2016 3,460,000
2.38% - 3.25% 12/1/2009 215,000
N/A 12/1/2009 (18,827)
1/15/1999 3.25% - 4.55% 9/15/2014
6/30/1998 3.90% - 4.90% 11/30/2018
3/28/2003 4.15%
2/23/2005 3.35%
12/14/2006 4.20%
12/11/2007 3.78%
1,315,000
420,000
49,860
3,460,000 128,073
100,000 35,672
(13,202)
12,950,012 5,466,798 970,672 209,483
5,580,000 2,770,000 350,000 123,165
5,580,000 2,770,000 350,000 123,165
7,085,000 4,665,000 330,000 229,293
7,085,000 4,665,000 330,000 229,293
3/28/2010 339,000 157,161 50,272 65,222
2/23/2010 95,061 58,905 18,992 1,973
12/14/2011 172,676 140,922 33,087 5,919
12/20/2014 508,125 508,125 64,765 19,207
1,114,862 865,113 167,116 92,321
Total Long-term Debt $ 26,729,874 $ 13,766,911 $ 1,817,788 $ 654,261
81
TOWN OF AVON, COLORADO
DETAILED SCHEDULE OF GENERAL FUND EXPENDITURES
(BUDGETARY BASIS) - BUDGET AND ACTUAL
FOR THE YEAR ENDED DECEMBER 31, 2007
Variance with
Final Budget -
Budgeted Amounts Actual Positive
Description
Original Final Amounts (Negative)
General Government:
Legislative:
Mayor and Town Council
Boards and Commissions
Town Attorney
Public Relations
Town Clerk
Total Legislative
Judicial:
Municipal Court
131,039 $ 131,039 $ 130,343 $ 696
14,807 14,807 12,718 2,089
97,000 125,000 194,539 (69,539)
329,578 329,578 338,921 (9,343)
112,963 97,352 99,012 (1,660)
685,387 697,776 775,533 (77,757)
88,969 108,317 113,818 (5,501)
Executive:
Town Manager 297,186 220,261 216,731 3,530
Human Resources 133,780 216,283 213,447 2,836
Community Relations - 50,848 44,277 6,571
Total Executive 430,966 487,392 474,455 12,937
Finance Department
Finance 576,682 578,288 580,471 (2,183)
Information Systems 251,142 257,162 239,025 18,137
Total Finance Department 827,824 835,450 819,496 15,954
Nondepartmental
Total General Government
Community Development:
Administration
Planning
Building Inspection
Total Community Development
364,858
378,753 379,745 (992)
2,398,004
2,507,688 2,563,047 (55,359)
161,929 162,358 174,323 (11,965)
408,803 409,835 393,818 16,017
438,631 344,311 334,493 9,818
1,009,363 916,504 902,634 13,870
82
Description
Public Safety:
Police:
Administration
Patrol
Investigations
Total Public Safety
Public Works:
Administration
Engineering
Roads and Streets
Facilities Maintenance
Parks
Total Public Works
Recreation and Culture:
Special Events
Administration
Adult Programs
Aquatics
Child Care
Fitness
Front Desk
Maintenance
Youth Programs
Cabin
Total Recreation and Culture
TOTAL OPERATING
EXPENDITURES
Budgeted Amounts
Original Final
Variance with
Final Budget -
Actual Positive
Amounts (Negative)
$ 352,126 $ 358,932 $ 392,557 $ (33,625)
1,760,310 1,706,807 1,687,867 18,940
107,410 113,203 123,379 (10,176)
2,219,846 2,178,942
2,203,803 (24,861)
92,487 113,706 112,699 1,007
389,601 394,539 409,429 (14,890)
1,629,950 1,593,038 1,555,039 37,999
537,440 502,688 407,987 94,701
923,387 924,173 778,781 145,392
3,572,865 3,528,144
3,263,935 264,209
321,370
360,835
34,520
469,635
40,743
126,214
277,203
788,758
125,322
66,060
308,142
360,035
31,729
461,465
30,959
121,214
256,348
773,655
133,223
52,060
312,406
362,665
31,551
450,518
31,573
118,875
223,429
771,160
138,007
43,726
(4,264)
(2,630)
178
10,947
(614)
2,339
32,919
2,495
(4,784)
8,334
2,610,660 2,528,830
2,483,910 44,920
$ 11,810,738 $ 11,660,108 $ 11,417,329 $ 242,779
83
TOWN OF AVON, COLORADO
DETAILED SCHEDULE OF GENERAL FUND REVENUES
(BUDGETARY BASIS) - BUDGET AND ACTUAL
FOR THE YEAR ENDED DECEMBER 31, 2007
Description
Budgeted Amounts
Original Final
Variance with
Final Budget -
Actual Positive
Amounts (Negative)
Taxes:
General Property Tax
General Property Tax - Delinquent Collections
General Property Tax - Interest and Penalties
Specific Ownership Tax
Sales Tax
Utility Tax
Accommodations Tax
Penalties and Interest
Sales Tax Audit Assessments
Payments In -Lieu -Of Sales Tax
Franchise Fees
Total Taxes
Licenses and Permits:
Liquor Licenses
Business Licenses
Contractor's Licenses
Building Permits
Plumbing Permits
Mechanical Permits
Road Cut Permits
Other Licenses and Permits
Total Licenses and Permits
Intergovernmental:
Federal:
School Resource Officer
State:
LEAF Grant
Other State Grants
State/County Shared Revenue:
Conservation Trust
Motor Vehicle Registration
Highway User's Tax
Cigarette Tax
County Sales Tax
Road & Bridge Fund
State Severance Tax
Total Intergovernmental
$ 1,534,193 $ 1,534,193 $ 1,533,530 $ (663)
300 300 62 (238)
300 2,000 2,236 236
175,000 175,000 171,976 (3,024)
5,361,885 5,411,159 5,573,213 162,054
140,000 130,000 121,462 (8,538)
432,830 454,897 454,920 23
15,000 15,000 19,736 4,736
15,000 11,554 (3,446)
477,527 478,612 478,612 -
415,000 375,000 343,528 (31,472)
8,552,035 8,591,161 8,710,829 119,668
4,000 5,500 5,502 2
20,000 20,000 20,350 350
14,000 18,000 18,478 478
600,000 300,000 282,929 (17,071)
72,500 33,000 32,994 (6)
72,500 45,000 47,697 2,697
3,000 10,000 11,342 1,342
100 100 - (100)
786,100 431,600 419,292 (12,308)
55,588 55,588
10,000
1,500
10,000
1,500
68,578 12,990
4,657
843
(5,343)
(657)
72,000 72,000 66,091 (5,909)
24,000 24,000 23,851 (149)
157,998 157,998 169,174 11,176
53,000 53,000 54,770 1,770
427,180 - 415,000 397,257 (17,743)
140,000 140,000 142,839 2,839
3,500 3,500 1,093 (2,407)
944,766 932,586 929,153 (3,433)
84
Description
Budgeted Amounts
Original Final
Variance with
Final Budget -
Actual Positive
Amounts (Negative)
Charges for Services:
General Government:
Sale of Map and Publications
Photocopying Charges
License Hearing Fees
Other Fees and Charges
Plan Check Fees
Subdivision Review Fees
Design Review Fees
Animal Control Fees
Abatement Services
Police Reports
Off -duty Police Employment
Fingerprinting.Fees
VIN Inspection Fees
False Alarm Fees
DUI Reimbursement
Village at (Avon) Municipal Service Charges
Subtotal: General Government
Recreation Center:
Admission Fees
Program Fees
Rentals
Merchandise Sales
Childcare
Other Recreation Center Services
Fitness Program Revenues
Locker Rental
Other Recreation:
Adult Program Revenues
Cabin Equipment Rentals
Athletic Field Rentals
Cabin Concessions
Youth Program Revenues
Sponsorships
Advertisements
Event Fees
Subtotal: Recreation
Total Charges for Services
$ 250 $ 250 $ 55 $ (195)
2,500 2,500 1,526 (974)
- 25 100 75
2,250 2,250 3,028 778
250,000 175,000 231,438 56,438
35,000 40,000 48,347 8,347
35,000 35,000 40,401 5,401
1,250 2,000 2,485 485
100 100 - (100)
1,500 1,500 1,097. (403)
6,750 10,000 11,881 1,881
3,000 3,000 3,814 814
18,000 18,000 11,322 (6,678)
300 3,300 3,948 648
1,250 2,000 2,173 173
578,023 578,023 539,440 (38,583)
935,173 872,948 901,055 28,107
998,290 1,023,000 1,042,579 19,579
53,299 42,500 36,150 (6,350)
4,400 4,400 5,035 635
14,700 14,000 11,166 (2,834)
15,000 12,000 9,589 (2,411)
20,000 22,000 21,125 (875)
24,298 22,298 25,880 3,582
100 300 300 -
16,580 16,580 18,058 1,478
49,000 34,000 30,986 (3,014)
4,000 3,661 3,051 (610)
4,600 4,800 4,840 40
105,330 115,000 133,547 18,547
100,000 97,375 97,375 -
1,500 - - -
9,000 9,900 10,739 839
1,420,097 1,421,814 1,450,420 28,606
2,355,270 2,294,762 2,351,475 56,713
85
TOWN OF AVON, COLORADO
DETAILED SCHEDULE OF GENERAL FUND REVENUES
(BUDGETARY BASIS) - BUDGET AND ACTUAL
FOR THE YEAR ENDED DECEMBER 31, 2007 (CONTINUED)
Description
Budgeted Amounts
Original Final
Variance with
Final Budget -
Actual Positive
Amounts (Negative)
Fines and Forfeitures:
Court Fines - Traffic
Court Fines - Criminal
Court Fines - Parking
Court Fines - General
Court Costs
Jury Fees
Bond Forfeitures
Miscellaneous Court Revenues
Court Fine - Toy Fund
Total Fines and Forfeitures
Investment Earnings
Miscellaneous Revenues:
Recreational Amenity Fees
Bond Issuance Fee
Lease of Town -owned Property
Miscellaneous Nonclassified Revenues
Total Miscellaneous Revenues
TOTAL REVENUES
$ 18,500 $ 40,000 $ 40,442 $ 442
38,500 33,000 29,322 (3,678)
11,000 5,750 6,000 250
3,500 3,500 3,180 (320)
5,500 5,500 5,196 (304)
250 - -
1,000 150 150
500 - -
1,500 1,500 (1,500)
80,250 89,400 84,290 (5,110)
450,000 575,000 827,234 252,234
140,500
11,529
5,500
50,000
140,500
11,529
28,000
67,883
136,510
11,447
27,410
91,475
(3,990)
(82)
(590)
23,592
207,529 247,912 266,842 18,930
$ 13,375,950 $ 13,162,421 $ 13,589,115 $ 426,694
86
THIS PAGE INTENTIONALLY LEFT BLANK
TOWN OF AVON, COLORADO
SCHEDULE OF CAPITAL PROJECT FUND PROJECT EXPENDITURES
(BUDGETARY BASIS) - BUDGET AND ACTUAL
FROM INCEPTION AND FOR THE YEAR ENDED DECEMBER 31, 2007
Variance with
Actual Amounts Total Budget -
Project Description
Prior Current Project Positive
Years Year Total Budget (Negative)
CAPITAL IMPROVEMENT PROJECTS
Facilities:
Municipal Building Expansion
Village at Avon, Filing 1, Lot 5, Tap Fees
Transportation Center Facility
Roads and Streets:
Streetscape:
Eaglebend Dr.
Lighting Study and Conversion
Street Improvements:
Town Center West/Mall:
Investment Plan Implementation
Railroad Crossings to Confluence
W. Benchmark Realignment Design
W. Beaver Creek Blvd. At -grade RR Crossing
Roundabout #4 Conversion
Annual Street Improvements:
2007 Paving/Road Improvements
Multi-Modal/Alternative Mobility:
Wildridge Traffic Calming
Wildridge Rd. Loop Pedestrian Improvements
West Avon Trails & Access Improvements
$ 30,811 $ 541,238 $ 572,049 $ 575,000 $ 2,951
46,377 46,377 46,377 -
184,652 2,978,912 3,163,564 3,207,928 44,364
81,122 1,230,941 1,312,063 1,350,000 37,937
110,074 82,601 192,675 1,278,000 1,085,325
292,580 59,616 352,196 372,580 20,384
32,124 582,590 614,714 1,040,000 425,286
.226,028 226,028 328,500 102,472
60,034 60,034 65,000 4,966
24,457 822,232 846,689 870,000 23,311
233,067 233,067 255,000 21,933
227,747 22,020 249,767 280,000 30,233
415,871 415,871 1,695,000 1,279,129
2,295 2,295 80,000 77,705
Recreation:
Eagle River Recreation Enhancements Project 546,170 96,751 642,921 720,146 77,225
Eagle River Recreation Access Expansion - 16,555 16,555 17,000 445
RICD Water Rights Acquisition 284,202 59,740 343,942 431,000 87,058
Stormwater and Drainage:
Nottingham-Puder Ditch Restoration - 10,621 10,621 320,000 309,379
W. Beaver Creek Blvd. Drainage / I-70 to RR 33,441 8,581 42,022 385,000 342,978
Metcalf Road Drainage 28,966 28,966 1,802,000 1,773,034
88
Project Description
Actual Amounts
Prior
Years
Current
Year
Total
Total
Project
Budget
Variance with
Budget -
Positive
(Negative)
CAPITAL IMPROVEMENT PROJECTS
Strategic Planning:
2007 Development Analysis and Review:
Starwood Resorts / Lot C
Confluence / Westin Riverfront Resort
The Gates at Beaver Creek
Cottonwood PUD
Folsom Property PUD
Orion Development
Planning and Consulting:
2007 General Planning and Consulting
East Avon Redevelopment (Master Plan)
Housing Needs Assessment
Public Works Master Plan
Other:
2007 Historic Preservation
Developer Rebates and Capital Contributions
Rebates:
Sheraton Mountain Vista
Capital Contributions:
Westin Riverfront Resort
Westin Riverfront Resort - Interest
Total Capital Improvement Projects
93,481
18,500
1,206,017
1,176,000
41,639
9,294
27,791
31,651
6,019
6,149
1,268
90,457
233
63,066
12,684
9,294
27,791
31,651
6,019
6,149
1,268
183,938
18,733
63,066
12,684
12,942 1,218,959
1,176,000
41,639
5,000 (4,294)
16,000 (11,791)
25,000 (6,651)
7,000 981
7,000 851
5,000 3,732
50,000 50,000
198,000 14,062
50,000 31,267
63,800 734
25,000 12,316
1,500,000 281,041
2,563,000 1,387,000
122,410 80,771
$ 4,383,017
$ 7,786,590 $ 12,058,469 $ 17,888,741 $ 5,830,272
89
The public report burden for this information collection is estimated to average 380 hours annually.
LOCAL HIGHWAY FINANCE REPORT
City or County:
Town of Avon
YEAR ENDING :
December 2007
This Information From The Records Of (example - City of _ or County of J:
Prepared By: Valerie Barry
Phone: (970) 748-4044
I. DISPOSITION OF HIGHWAY -USER REVENUES AVAILABLE FOR LOCAL GOVERNMENT EXPENDITURE
ITEM
1. Total receipts available
expenses
A. Local
Motor -Fuel
Taxes
PURPOSES
B. Local
Motor -Vehicle
Taxes
III. DISBURSEMENTS
AND
C. Receipts from
State Highway-
User Taxes
FOR ROAD
STREET PURPOSES
D. Receipts from
Federal Highway
Administration
2 Minus amount used for collection
3. Minus amount used for nonhighway purposes
4. Minus amount used for mass transit
5. Remainder used for highway purposes
II. RECEIPTS FOR ROAD AND STREET
11EM
AMOUNT
11EM
AMOUNT
A. Receipts from local sources:
A. Local highway disbursements:
1. Local highway -user taxes
1. Capital outlay (from page 2)
3,359,716
a. Motor Fuel (from Item I.A.5.)
2. Maintenance:
1,441,445
b. Motor Vehicle (from Item I.B.5.)
3. Road and street services:
c. Total (a.+b.)
a Traffic control oIerations
86,580
2. General fund appropriations
2,890,738
b. Snow and ice removal
416,609
3. Other local imposts (from page 2)
171,976
c. Other
0
4. Miscellaneous local receipts (from page 2)
2,540,943
d. Total (a. through c.)
503,189
5. Transfers from toll facilities
0
4. General administration & miscellaneous
28,175
6. Proceeds of sale of bonds and notes:
5. Highway law enforcement and safety
252,288
a. Bonds - Original Issues
0
6. Total (1 through 5)
5,584,813
b. Bonds - Refunding Issues
0
B. Debt service on local obligations:
c. Notes
0
1. Bonds:
d. Total (a + b. + c.)
0
a. Interest
390,760
7. Total (1 through 6)
5,603,657
b. Redemption
217,399
B. Private Contributions
225,000
c. Total a. + b.
608,159
C. Receipts from State government
(from e 2)
2. Notes:
193,025
a Interest
0
D. Receipts from Federal Government
(from page 2)
b. Redemption
0
171,290
c. Total (a + b.)
0
E. Total receipts (A.7 + B + C + D)
6,192,972
3. Total (1.c + 2.c)
608,159
IV.
LOCAL HIGHWAY
(Show all entries
C. Payments to State for highways
0
D. Payments to toll facilities
0
E. Total disbursements (A.6 + B.3 + C + D)
DEBT STATUS
at par)
6,192,972
Opening Debt
Amount Issued
Redemptions
Closing. Debt
A. Bonds Total)
3,829,205
0
217,399
3,611,806
1. Bonds ' efundin_• Portion)
0
0
B. otes (Total)
0
1
0
0
V. LOCAL ROAD AND STREET FUND BALANCE
A. Beginning Balance
B. Total Receipts
C. Total Disbursements
D. Ending Balance
E. Reconciliation
6,192,972
6,192,972
0
Notes and Comments:
•
Debt Svc Expense
GF Expenses
CIP Expenses
Specific Ownership
HUTF
Motor Veh Regist
GF Appropriations
608,159
1,909;428
738,152
(171,976)
(169,174)
(23,851)
2,890,738
Financial Planning 02/01
Form # 350-050-36
FORM FHWA-536 (Rev. 1-05)
PREVIOUS EDITIONS OBSOLETE
(Next Page)
90
LOCAL HIGHWAY FINANCE REPORT
STATE:
Colorado
YEAR ENDING (mm/yy):
December 2007
H. RECEIPTS FOR ROAD AND STREET PURPOSES - DETAIL
ITEM
AMOUNT
ITEM
AMOUNT
A.3. Other local im , osts:
A.4. Miscellaneous local recei • ts:
a. Property Taxes and Assessments
0
a. Interest on investments
0
b. Other local imposts:
b. Traffic Fines & Penalities
0
1. Sales Taxes
0
c. Parking Garage Fees•
0
2. Infrastructure & Impact Fees
0
d. Parking Meter Fees
0
3. Liens
0
e. Sale of Surplus Property
0
4. Licenses
0
f. Charges for Services
0
5. Specific Ownership &/or Other
171,976
g. Other Misc. Receipts
0
6. Total (1. through 5.)
171,976
h. Other Real Estate Transfer Tax
2,540,943
c. Total (a. + b.)
171,976
i. Total (a through h.)
2,540,943
(Carry forward to page 1)
(Carry forward to page 1)
ITEM AMOUNT ITEM
AMOUNT
C. Receipts from State Government D. Receipts from Federal Government
1. Highway -user taxes 169,174 1. FHWA from Item I.D.5.)
2. State general funds 2. Other Federal agencies:
3. Other State funds: a. Forest Service
0
a. State bond proceeds b. FEMA
0
b. Project Match c. HUD
0
c. Motor Vehicle Registrations 23,851
d. Federal Transit Admin
0
d. Other (Specify) 0
e. U.S. Corps of Engineers
0
e. Other (Specify) 0
f. Other Federal (FHWA Grant)
171,290
f. Total (a. through e.) 23,851
g. Total (a. through f.)
171,290
4. Total (1. + 2. + 3.f) 193,025
3. Total (1. + 2.g)
(Carry forward to page 1)
III. DISBURSEMENTS FOR ROAD AND STREET PURPOSES - DETAIL
ON NATIONAL
HIGHWAY
SYSTEM
(a)
OFF NATIONAL
HIGHWAY
SYSTEM
(b)
TOTAL
(c)
A.1. Capital outlay:
0
0
0
a. Right -Of -Way Costs
b. Engineering Costs
411,021
0
411,021
c. Construction:
(1). New Facilities
444,656
0
444,656
(2). Capacity Improvements
0
0
0
(3). System Preservation
1,262,601
0
1,262,601
(4). System Enhancement & Operation
1,241,439
0
1,241,439
(5). Total Construction (1) + (2) + (3) + (4)
2,948,696
0
2,948,696
d. Total Capital Outlay (Lines 1.a. + 1.b. + 1.c.5)
3,359,716
0
3,359,716
(Carry forward to page 1)
Notes and Comments:
FORM FHWA-536 (Rev.1-05)
PREVIOUS EDITIONS OBSOLETE
91
THIS PAGE INTENTIONALLY LEFT BLANK
STATISTICAL SECTION
This section of the Town of Avon's comprehensive annual financial report presents detailed
information as a context for understanding what the information in the financial statements, note
disclosures, and required supplementary information says about the Town's overall financial
health.
Financial Trends (Pages 94-103) — These schedules contain trend information to help readers
understand how the Town's financial performance and well-being have changed over time.
Revenue Capacity (Pages 104-107) — These schedules contain information to help readers
understand and assess the factors affecting the Town's ability to generate its own -source
revenues, specifically property taxes.
Debt Capacity (Pages 108-111) — These schedules present information to help readers
understand and assess the Town's debt burden and ability to issue additional debt.
Demographic and Economic Information (Pages 112-114) These schedules offer
demographic and economic information to help readers understand the environment in which the
Town's financial activities take place and to provide information that facilitates comparisons of
financial statement information over time and among other local governments.
Operating Information (Pages 115-117) — These schedules contain service and infrastructure
information to help readers understand how the information in the Town's financial report relates
to the services the Town provides and the activities it performs.
93
TOWN OF AVON, COLORADO
NET ASSETS BY COMPONENT
LAST FIVE FISCAL YEARS (1)
Fiscal Year
2003 2004 2005
Governmental Activities
Investment in Capital Assets, Net of Related Debt
Restricted For:
Debt Service
TABOR Emergency Reserve
Unrestricted
$ 9,599,212 $ 12,206,057 $ 23,123,596
847,163 635,342 88,136
384,946 384,678 472,201
9,889,514 12,529,657 15,063,082
Total Governmental Activities Net Assets $ 20,720,835 $ 25,755,734 $ 38,747,015
Business -type Activities
Investment in Capital Assets, Net of Related Debt
Unrestricted
Total Business -type Activities Net Assets
Primary Government
Investment in Capital Assets, Net of Related Debt
Restricted
Unrestricted
$ 1,609,885 $ 1,941,513 $ 2,039,744
64,450 254,907 471,481
$ 1,674,335 $ 2,196,420 $ 2,511,225
$ 11,209,097 $ 14,147,570 $ 25,163,340
1,232,109 1,020,020 560,337
9,953,964 12,784,564 15,534,563
Total Primary Government Net Assets $ 22,395,170 $ 27,952,154 $ 41,258,240
Source: Town of Avon Finance Department
(1) GASB Statement No. 34 was effective for fiscal years beginning after June 15, 2002. Therefore only the last five fiscal
years of information for this statistical table are available.
94
Fiscal Year
2006 2007
$ 23,801,715 $ 30,782,567
129,581
567,512
18,928,339
151,575
674,428
18,849,754
$ 43,427,147 $ 50,458,324
$ 1,884,063
861,582
$ 2,651,190
883,782
$ 2,745,645 $ 3,534,972
$ 25,685,778 $ 33,433,757
697,093 826,003
19,789,921 19,733,536
$ 46,172,792 $ 53,993,296
95
TOWN OF AVON, COLORADO
CHANGES IN NET ASSETS
LAST FIVE FISCAL YEARS (1)
Fiscal Year
Expenses
Governmental Activities:
General Government
Community Development
Public Safety
Public Works and Utilities
Recreation and Culture
Interest and Fiscal Charges on Long-term Debt
Total Governmental Activity Expenses
Business -type Activities:
Transportation
Housing
Fleet Maintenance
Total Business -type Activity Expenses
Total Primary Government Expenses
Program Revenues
Governmental Activities:
Charges for Services
Operating Grants and Contributions
Capital Grants and Contributions
Total Governmental Activity Program Revenues
Business -type Activities:
Charges for Services
Capital Grants and Contributions
Total Business -type Activity Program Revenues
Total Primary Government Program Revenues
Net (Expense) Revenue
Governmental Activities
Business -type Activities
2003
$ 1,730,580
683,160
1,569,552
2,819,107
2,117,520
758,737
9,678,656
1,677,058
298,467
1,517,564
3,493,089
2004
$ 1,646,483
727,955
1,610,667
3,105,233
2,094,440
705,452
9,890,230
1,680,756
313,633
1,755,478
3,749,867
2005
$ 1,873,292
935,419
1,637,769
4,925,854
2,208,149
606,188
12,186,671
1,855,183
1,942,338
3,797,521
$ 13,171,745 $ 13,640,097 $ 15,984,192
$ 2,857,329
124,200
2,981,529
2,319,273
2,319,273
$ 5,300,802
$ (6,697,127)
(1,173,816)
$ 2,505,400
19,258
177,854
2,702,512
2,647,377
117,966
2,750,881
10,283
2,761,164
2,921,794
195,532
2,765,343 3,117,326
5,467,855 $ 5,878,490
$ (7,187,718) $ (9,425,507)
(984,524) (680,195)
Total Primary Government Net Expense $ (7,870,943) $ (8,172,242) $ (10,105,702)
96
Fiscal Year
2006 2007
2,234,335 $ 2,936,738
1,392,669 1,132,260
1,853,452 2,157,400
5,975,905 4,958,488
2,313,164 2,604,528
552,492 495,734
14,322,017 14,285,148
2,187,410
2,321,139
1,989,005 2,362,400
4,176,415 4,683,539
$ 18,498,432 $ 18,968,687
$ 4,150,236 $ 3,751,666
52,538 74,078
1,662,000 2,301,778
5,864,774 6,127,522
3,190,835 3,313,517
684,349
3,190,835 3,997,866
$ 9,055,609 $ 10,125,388
$ (8,457,243) $ (8,157,626)
(985,580) (685,673)
$ (9,442,823) $ (8,843,299)
97
TOWN OF AVON, COLORADO
CHANGES IN NET ASSETS (CONTINUED)
LAST FIVE FISCAL YEARS (1)
Fiscal Year
General Revenues and Other Changes
in Net Assets.
Governmental Activities:
Taxes:
Property Taxes
Real Estate Transfer Taxes
Sales and Accommodation Taxes
Other Taxes
Unrestricted Investment Earnings
Intergovernmental
Miscellaneous
Gain (Loss) on Disposal of Capital Assets
Transfers
Total Governmental Activities
Business -type Activities:
Transfers
Total Business -type Activities
Total Primary Government
Change in Net Assets
Governmental Activities
Business -type Activities
2003
$ 2,542,791
2,224,452
4,593,196
555,798
161,588
1,077,000
(850,000)
10,304,825
850,000
850,000
2004
$ 2,697,086
2,338,060
4,797,825
444,491
198,574
662,845
443,482
4,177
(907,087)
10,679,453
907,087
907,087
2005
$ 2,763,432
3,254,490
5,590,224
480,665
446,097
737,940
980,989
(3,532)
(995,000)
13,255,305
995,000
995,000
$ 11,154,825 $ 11,586,540 $ 14,250,305
$ 3,607,698
(323,816)
Total Primary Government $ 3,283,882
Source: Town of Avon Finance Department
$ 3,491,735
(77,437)
3,414,298
3,829,798
314,805
$ 4,144,603
(1) GASB Statement No. 34 was effective for fiscal years beginning after June 15, 2002. Therefore only the last five fiscal
years of information for this statistical table are available.
98
Fiscal Year
2006 2007
2,765,362 $ 2,766,725
3,039,518 2,540,943
5,873,857 6,518,299
716,685 656,702
826,004 1,356,013
852,938 1,080,075
285,108 1,755,154
(2,097) (10,108)
(1,220,000) (1,475,000)
13,137,375 15,188,803
1,220,000 1,475,000
1,220,000 1,475,000
$ 14,357,375 $ 16,663,803
$ 4,680,132 $ 7,031,177
234,420 789,327
4,914,552 $ 7,820,504
99
TOWN OF AVON, COLORADO
CHANGES IN FUND BALANCES, GOVERNMENTAL FUNDS
LAST TEN FISCAL YEARS
Fiscal Year
Revenues
Taxes
Licenses and Permits
Intergovernmental
Charges for Services
Fines and Forfeitures
Special Assessments
Investment Earnings
Other Revenues
Total Revenues
Expenditures
Current:
General Government and Housing
Community Development
Public Safety
Public Works and Utilities
Recreation and Culture
Capital Improvements
Debt Service:
Principal
Interest
Bond Issuance Costs
Fiscal Charges
Total Expenditures
Excess (Defieiency) of Revenues
Over (Under) Expenditures
Other Financing Sources (Uses)
Transfers In
Transfers Out
Proceeds from Borrowing
Proceeds from Refunding
Payments to Escrow Agent
Sales of Capital Assets
Total Other Financing
Sources (Uses)
Net Change in Fund Balances
Debt Service as a Percentage of
Noncapital Expenditures
1998
$ 9,156,013
312,278
2,489,874
1,283,954
51,376
80,401
582,856
443,234
14,399,986
1,721,277
460,628
2,753,841
2,467,761
1,776,425
6,705,346
1,212,321
1,221,927
317,621
48,827
18,685,974
1999
$ 9,758,234
278,903
2,182,382
1,542,241
51,252
68,528
620,587
491,343
14,993,470
1,911,025
588,081
3,245,157
2,199,747
2,053,269
5,686,282
2000
$ 9,611,252
498,904
2,804,849
1,807,848
46,873
61,926
725,186
1,262,079
2001
$ 9,937,542
192,672
1,009,532
2,026,770
60,486
53,407
471,315
985,834
16,818,917 14,737,558
2,329,465 2,166,837
608,175 605,560
4,241,344 1,662,108
2,550,880 2,604,511
2,056,555 2,080,409
1,997,224 2,435,739
1,311,000 1,291,529 1,603,287
1,228,036 1,313,703 1,148,614
191,539 104,549
40,886 40,142 47,112
18,455,022 16,429, 017 14,45 8,726
(4,285,988) (3,461,552)
3,670,492
(2,689,919)
7,828,372
36,200
8,845,145
1,846,001
(2,285,288)
439,569
5,580,000
(5,388,461)
191,821
$ 4,559,157 $ (3,269,731)
23.38%
Source: Town of Avon Finance Depaituient
21.71%
389,900
1,104,249
(1,393,283)
702,781
44,546
458,293
278,832
1,004,246
(2,064,246)
3,964,113
(3,851,327)
1,840
(945,374)
848,193 $ (666,542)
18.33%
24.15%
100
Fiscal Year
2002 2003
$ 9,420,818 $ 9,870,673
571,557 186,948
1,647,548 920,907
1,754,118 2,564,384
44,603 56,866
47,854 45,564
192,010 161,588
920,975 942,087
2004
$ 10,239,779
236,867
882,103
2,153,941
58,757
37,683
198,574
2,896,383
14,599,483 14,749,017 16,704,087
2005
$ 12,057,347
249,032
984,333
2,388,948
53,448
31,464
446,097
804,332
2006 2007
$ 12,395,422
827,890
2,523,356
3,004,306
73,854
$ 12,482,669
419,292
3,455,931
3,244,484
84,290
826,004 1,356,013
573,414 1,750,580
17,015,001 20,224,246 22,793,259
1,986,382 1,652,538 1,576,203 1,742,961 2,127,325 2,871,963
480,411 416,569 477,045 532,290 912,855 902,634
1,561,029 1,557,109 1,652,782 1,667,280 1,879,582 2,203,803
2,590,299 2,781,036 2,574,772 2,748,931 2,819,023 3,424,566
1,931,794 1,939,224 1,943,124 2,024,614 2,168,903 2,483,910
4,807,404 1,916,329 913,297 2,758,137 4,245,404 7,786,590
1,459,133 1,435,000 3,540,000 1,297,500 1,296,250 1,348,750
1,125,017 1,062,916 940,228 555,343 504,122 448,474
- 98,648 -
37,719 39,584 52,195 35,762 36,179 33,074
15,979,188 12,800,305 13,768,294 13,362,818 15,989,643 21,503,764
(1,379,705) 1,948,712 2,935,793 3,652,183 4,234,603 1,289,495
1,260,694
(2,043,195)
2,362
2,019,381
(2,869,381)
339,000
378
1,063,480
(1,970,567)
75,864
3,732,911
(3,632,554)
1,410
1,540,361
(2,535,361)
74,403
1,001
(780,139) (510,622) (729,456) (919,596)
2,601,594
(3,821,594)
130,621
1,504
927,637
(2,402,637)
170,156
(1,087,875) (1,304,844)
$ (2,159,844) $ 1,438,090 $ 2,206,337 $ 2,732,587 $ 3,146,728 $ (15,349)
23.47% 23.31%
36.03%
17.81%
15.64% 13.34%
101
TOWN OF AVON, COLORADO
FUND BALANCES, GOVERNMENTAL FUNDS
LAST TEN FISCAL YEARS
Fiscal Year
General Fund
Reserved
Unreserved
Total General Fund
All Other Governmental Funds
Reserved
Unreserved, Reported In:
Special Revenue Funds
Capital Projects Fund
Total All Other
Governmental Funds
General Fund
Reserved
Unreserved
Total General Fund
All Other Governmental Funds
Reserved
Unreserved, Reported In:
Special Revenue Funds
Capital Projects Fund
Total All Other
Governmental Funds
1998
$ 39,498
5,368,448
5,407,946
5,084,203
45,590
2,096,902
1999
2000
$ 426,410
4,849,928 4,525,207
4,849,928
1,048,616
1,815,500
3,096,706
4,951,617
922,097
2,094,759
3,690,470
$ 7,226,695 $ 5,960,822 $ 6,707,326
Fiscal Year
2001 2002
381,173 $ 380,049
3,342,232 3,104,799
3,723,405 3,484,848
885,105 834,743
2,490,503
3,893,388
2,023,079
2,489,887
$ 7,268,996 $ 5,347,709
2003
$ 384,946
3,375,366
3,760,312
847,163
1,550,979
4,112,193
2004
$ 384,678
3,999,194
4,383,872
635,342
1,331,621
6,126,149
2005
$ 472,201
5,301,416
5,773,617
650,636
1,327,522
7,457,796
$ 6,510,335 $ 8,093,112 $ 9,435,954
Source: Town of Avon Finance Department
2006 2007
567,512
6,340,441
$ 674,428
6,620,998
6,907,953 7,295,426
692,081
3,024,746
7,731,519
714,075
3,637,574
6,693,875
$ 11,448,346 $ 11,045,524
102
TOWN OF AVON, COLORADO
TAX REVENUES BY SOURCE, GOVERNMENTAL FUNDS
LAST TEN FISCAL YEARS
Property Tax (1)
Specific Penalties & Delinquent Sales
Year General Ownership Interest Taxes Tax
1998 $ 2,372,329 $ 184,245 $ 6,756 $ 6,901 $ 4,384,054
1999 2,489,424 193,240 6,792 5,973 4,547,472
2000 2,670,258 205,030 6,014 1,046 4,696,369
2001 2,425,991 189,666 5,419 514 4,902,010
2002 2,505,746 162,683 4,453 60 4,699,935
2003 2,537,783 147,760 5,008 4,593,196
2004 2,534,887 158,257 3,676 266 4,797,825
2005 2,593,082 165,810 3,986 554 5,246,245
2006 2,745,820 179,560 3,791 15,753 5,484,458
2007 2,762,486 171,976 4,126 113 6,083,115
Year
(2)
Utility Franchise Accom. Real Estate
Tax Tax Tax Transfer Tax
Total
1998 $ 63,698 $ 187,360 $ $ 1,950,670 $ 9,156,013
1999 65,164 196,796 2,253,373 9,758,234
2000 70,094 208,230 - 1,754,211 9,611,252
2001 112,666 242,334 2,058,942 9,937,542
2002 107,129 225,866 1,714,946 9,420,818
2003 116,981 245,493 2,224,452 9,870,673
2004 117,711 289,097 2,33 8,060 10,23 9,779
2005 124,945 324,256 343,979 3,254,490 12,057,347
2006 129,537 361,779 435,206 3,039,518 12,395,422
2007 121,462 343,528 454,920 2,540,943 12,482,669
Source: Town of Avon Finance Department
(1) Includes Payments In -Lieu -Of Sales Tax beginning in 2003.
(2) From 1998 to 2004 the Town's accommodations taxes were accounted for in the Transit Enterprise fund.
TOWN OF AVON, COLORADO
ASSESSED VALUE AND ACTUAL VALUE OF TAXABLE PROPERTY
LAST TEN FISCAL YEARS
Levy
Year
1997
1998
1999
2000
2001
2002
2003
2004
2005
2006
Levy
Year
1997
1998
1999
2000
2001
2002
2003
2004
2005
2006
Collection
Year
1998
1999
2000
2001
2002
2003
2004
2005
2006
2007
Collection
Year
1998
1999
2000
2001
2002
2003
2004
2005
2006
2007
Vacant
Land
$ 87,643,855
22,532,500
22,512,350
20,814,730
22,499,340
20,470,660
23,859,850
24,076,670
24,665,930
22,3 85, 870
Direct
Tax
Rate
19.568
19.372
18.347
15.488
14.606
14.234
14.111
13.781
13.339
13.287
Residential
Property
$ 7,303,920
36,706,620
47,391,820
52,400,440
63,257,860
67,986,410
60,523,900
63,669,310
72,486,190
74,772,170
Actual
Taxable
Value
$ 532,846,859
566,711,185
692,365,810
746,742,920
928,319,150
978,914,070
1,026,692,120
1,070,116,330
1,202,381,510
1,232,73 8,120
Source: Eagle County Assessor's Office, Abstract of Assessments
Commercial
Property
$ 6,962,490
39,073,900
43,515,240
45,746,620
51,363,470
53,710,780
58,730,200
64,454,400
70,880,090
72,119,390
Value as a
Percentage of
Actual Value
17.93%
17.59%
16.58%
16.11%
15.01%
14.76%
14.20%
14.29%
14.05%
13.90%
Other
Property
Total Taxable
Assessed
Value
$ (6,375,715)
1,377,380
1,392,510
1,310,010
2,199,270
2,33 5,760
2,659,120
744,600
874,430
2,018,740
Notes: Property tax rates are stated in mills per $1,000 of assessed valuation. Other property includes state
assessed, agricultural, and abatements and corrections.
$ 95,534,550
99,690,400
114,811,920
120,271,800
139,319,940
144,503,610
145,773,070
152,944,980
168,906,640
171,296,170
104
TOWN OF AVON, COLORADO
DIRECT AND OVERLAPPING PROPERTY TAX RATES
LAST TEN FISCAL YEARS
Town of Avon Direct Rates Overlapping Rates
General Eagle
Obligation Avon County
Levy Collection General Debt Total Metropolitan Eagle Library
Year Year Operating Service Direct District County District
1997 1998 11.456 8.112 19.568 5.855 7.463 2.750
1998 1999 11.456 7.916 19.372 5.876 7.463 2.750
1999 2000 11.456 6.891 18.347 5.079 7.050 2.750
2000 2001 8.956 6.532 15.488 4.857 7.079 2.750
2001 2002 8.956 5.650 14.606 3.607 6.999 2.750
2002 2003 8.956 5.278 14.234 3.478 6.999 2.750
2003 2004 8.956 5.155 14.111 3.619 8.499 2.750
2004 2005 8.956 4.825 13.781 3.479 8.499 2.750
2005 2006 8.956 4.383 13.339 3.283 8.499 2.750
2006 2007 8.956 4.331 13.287 3.281 8.499 2.750
Overlapping Rates
Eagle UEV Eagle River
County Consolid UEV Water &
Colorado School Sanitation Sanitation Sanitation Eagle River
Levy Collection Mountain District District District District Fire Protect
Year Year College RE -50J g (Basic) (DS) (DS) District
1997 1998 3.944 22.408 0.436 0.809
1998 1999 3.539 25.641 0.434 0.502
1999 2000 3.655 22.047 0.385 0.478
2000 2001 3.997 22.312 0.385 -
2001 2002 3.997 21.655 0.356
2002 2003 3.997 21.981 - -
2003 2004 3.997 21.120 - -
2004 2005 3.997 21.080 -
2005 2006 3.997 19.595 - -
2006 2007 3.997 23.050 -
Overlapping Rates
0.674
1.154
1.135
0.970
1.300
1.335
1.330
1.214
1.111
3.800
3.800
3.800
3.800
3.800
3.800
3.800
5.550
Co River Water Eagle County Confluence Avon Station Mtn. Vista Village
Levy Collection Consery Health Svc Metropolitan Metropolitan Metropolitan Metropolitan
Year Year District District District District District District
1997 1998 0.307 0.926
1998 1999 0.309 0.932
1999 2000 0.282 0.842
2000 2001 0.253 0.842 - -
2001 2002 0.253 0.748 - -
2002 2003 0.255 2.011 - - -
2003 2004 0.255 2.005 45.000 45.000 45.000 15.000
2004 2005 0.252 2.013 45.000 45.000 45.000 15.000
2005 2006 0.230 2.010 45.000 45.000 45.000 15.000
2006 2007 0.221 2.006 45.000 45.000 33.000 15.000
Source: Eagle County Assessor's Office, Abstract of Assessment
Notes: Property tax rates are stated in mills per $1,000 of assessed valuation. The Town's general operating mill rate may
be increased only by a majority approval of the Town's residents during a general election. Rates for debt service are set
based on each year's debt service requirements.
105
TOWN OF AVON, COLORADO
PRINCIPAL PROPERTY TAX PAYERS
CURRENT YEAR AND NINE YEARS AGO
2007 1998
Taxpayer
Traer Creek-WMT LLC
Points of Colorado
Traer Creek -L2 LLC
Traer Creek -HD LLC
Chapel Square Ventures LP
Riverfront Village Hotel, LLC
ARI Mountain Center LLC
Avon Wynfield LLC
East Avon -Hudson LLC
Avon Partners II, LLC
Dillon Real Estate Co, Inc
Mountain Star, LLC
Vail Building Arts Associates LTD
Riverview Park Assoc, Inc
Vail Associates
Avon Commercial Center, LTD
Tanavon Corporation
Total Assessed Value of the
Ten Largest Taxpayers
Total Assessed Value of Other Taxpayers
Percentage Percentage
of Total of Total
Taxable Town of Avon Taxable Town of Avon
Assessed Assessed Assessed Assessed
Value Rank Value Value Rank Value
$ 7,508,370 1 4.38% $ 0.00%
6,667,680 2 3.89% 0.00%
6,051,120 3 3.53% 0.00%
5,382,540 4 3.14% 0.00%
5,344,790 5 3.12% 3,744,230 1 3.76%
3,022,540 6 1.76% 0.00%
2,963,800 7 1.73% 0.00%
2,957,460 8 1.73% 2,054,810 4 2.06%
2,832,410 9 1.65% 0.00%
2,744,540 10 1.60% 3,458,290 2 3.47%
- 0.00% 2,860,480 3 2.87%
0.00% 1,978,670 5 1.98%
0.00% 1,954,770 6 1.96%
0.00% 1,942,150 7 1.95%
- 0.00% 1,785,010 8 1.79%
0.00% 1,711,830 9 1.72%
0.00% 1,469,550 10 1.47%
45,475,250 26.55% 22,959,790 23.03%
125,820,920 73.45%
Total Assessed Value of All Taxpayers $ 171,296,170
Source: Eagle County Assessor's Office
76,730,610 76.97%
100.00% $ 99,690,400 100.00%
106
TOWN OF AVON, COLORADO
PROPERTY TAX LEVIES AND COLLECTIONS
LAST TEN FISCAL YEARS
Ratio of
(2) Total Tax
(1) Current Percent of Delinquent Total Collections
Levy Collection Total Tax Current Taxes Tax Tax To Total
Year Year Tax Levy Collections Collected Collections Collections Tax Levy
1997 1998 $ 2,376,823 $ 2,372,329 99.81% $ 6,901 $ 2,379,230 100.10%
1998 1999 2,500,503 2,489,424 99.56% 5,973 2,495,397 99.80%
1999 2000 2,672,106 2,670,258 99.93% 1,046 2,671,304 99.97%
2000 2001 2,430,796 2,425,991 99.80% 514 2,426,505 99.82%
2001 2002 2,522,027 2,505,746 99.35% 60 2,505,806 99.36%
2002 2003 2,548,453 2,537,783 99.58% 2,537,783 99.58%
2003 2004 2,549,757 2,534,887 99.42% 266 2,535,153 99.43%
2004 2005 2,595,743 2,593,082 99.90% 554 2,593,636 99.92%
2005 2006 2,741,233 2,745,820 100.17% 15,753 2,761,573 100.74%
2006 2007 2,763,603 2,762,486 99.96% 114 2,762,600 99.96%
Source: Town of Avon Finance Department
Notes: (1) Taxes are due and payable on January 1 based on the prior year's assessed valuation.
(2) Information on outstanding delinquent taxes is not available.
107
TOWN OF AVON, COLORADO
RATIOS OF OUTSTANDING DEBT BY TYPE
LAST TEN FISCAL YEARS
Governmental Activities
Fiscal
Year
1998
1999
2000
2001
2002
2003
2004
2005
2006
2007
Fiscal
Year
1998
1999
2000
2001
2002
2003
2004
2005
2006
2007
General
Obligation
Bonds
$ 11,997,136
11,420,082
10,814,047
10,219,023
9,480,000
8,725,000
8,136,173
7,282,075
6,393,774
5,466,798
Special
Assessment
Bonds
Revenue
Bonds
Certificates
of
Participation
$ 355,000 $ 4,820,000 $
300,000 5,210,000
245,000 4,935,000
195,000 4,655,000
140,000 4,360,000
100,000 4,065,000
50,000 3,760,000
3,440,000
3,110,000
2,770,000
Business -Type Activities
Certificates
of Capital
Participation Leases
$ 7,085,000
5,141,250
7,306,250
7,052,500
6,790,000
6,512,500
4,181,250
3,963,750
3,735,000
3,498,750
$ 205,238
251,267
207,578
161,751
113,548
75,376
15,959
19,023
54,549
44,243
Source: Town of Avon Finance Department
Total
Primary
Government
$ 17,983,457
19,544,138
18,105,992
16,941,380
15,682,307
14,791,669
13,737,071
12,423,332
11,176,081
10,223,918
1,713,750
1,653,750
1,592,500
1,530,000
1,462,500
1,393,750
1,321,250
1,245,000
1,166,250
Percentage
of Personal
Income
1.38%
1.39%
1.14%
1.01%
0.93%
0.84%
0.71%
0.59%
NA
NA
Capital
Leases
$ 811,321
900,306
458,195
279,857
172,307
439,169
397,148
380,007
427,307
820,870
Per
Capita
$ 6,453
6,691
3,213
2,963
2,740
2,337
2,165
1,957
1,650
1,401
108
TOWN OF AVON, COLORADO
DIRECT AND OVERLAPPING GOVERNMENTAL ACTIVITIES DEBT
DECEMBER 31, 2007
Name of Governmental Entity
Direct:
Town of Avon
Overlapping:
Avon Metropolitan District
Eagle County School District -RE -50J
Eagle -Vail Metropolitan District
Eagle Valley Library District
Eagle River Water and Sanitation District
Subtotal - Overlapping
Total
Net General Percentage Amount
Obligation Applicable Applicable
Bonded Debt to Town to Town
Outstanding of Avon of Avon
$ 4,151,798 100.00% $ 4,151,798
1,315,000 100.00% 1,315,000
285,496,170 8.22% 23,467,785
1,275,000 16.14% 205,721
2,890,000 11.49% 332,061
12,335,000 10.39% 1,281,607
303,311,170 26,602,174
$ 307,462,968 $ 30,753,972
Source: Various Governmental Entities, Eagle County Finance Department
Note: Overlapping governments are those that coincide, at least in part, with the geogrphic boundaries of
the Town. This schedule estimates the portion of the outstanding debt of those overlapping governments
that is borne by the residents and businesses of the Town.
109
TOWN OF AVON, COLORADO
RATIO OF GENERAL BONDED DEBT OUTSTANDING AND LEGAL DEBT MARGIN
LAST TEN FISCAL YEARS
Fiscal Year
1998 1999
2000 2001
General Bonded Debt Outstanding
General Obligation Bonds $ 7,765,000 $ 7,425,000 $ 7,120,000 $ 6,695,000
Actual Taxable Property Value 532,846,859 566,711,185 692,365,810 746,742,920
Percentage of Actual Taxable Property Value 1.46% 1.31% 1.03% 0.90%
Per Capita $ 2,786 $ 2,542 $ 1,263 $ . 1,171
Legal Debt Limit
Total Debt Applicable to Limit
Legal Debt Margin
Total Net Debt Applicable to the Limit
as a Percentage of Debt Limit
$ 23,883,638 $ 24,936,805 $ 28,702,980 $ 30,067,950
(7,765,000) (7,425,000) (7,120,000) (6,695,000)
$ 16,118,638 $ 17,511,805 $ 21,582,980 $ 23,372,950
67.49% - 70.22% 75.19% 77.73%
Source: Eagle County Assessor's Office, State of Colorado Division of Local Governments
110
Fiscal Year
2002 2003
$ 6,305,000
928,319,150
0.68%
$ 1,102 $
$ 5,895,000
978,914,070
0.60%
2004 2005
2006 2007
5,666,173 $ 5,182,075 $ 4,678,774 $ 4,151,798
1,026,692,120
0.55%
932 $ 893
1,070,116,330
0.48%
$ 816
1,202,381,510
0.39%
$ 691
1,232,738,120
0.34%
$ 569
$ 34,829,985 $ 36,125,903 $ 36,443,268 $ 38,236,245 $ 42,226,660 $ 42,824,043
(6,305,000) (5,895,000) (5,666,173)
(5,182,075) (4,678,774) (4,151,798)
$ 28,524,985 $ 30,230,903 $ 30,777,095 $ 33,054,170 $ 37,547,886 $ 38,672,245
81.90% 83.68% 84.45% 86.45% 88.92% 90.30%
TOWN OF AVON, COLORADO
DEMOGRAPHIC AND ECONOMIC STATISTICS
LAST TEN FISCAL YEARS
Eagle Eagle
County Eagle County Eagle County Denver /
Town of Eagle Personal Per Capita County RE -50J Boulder
Avon County Income Personal Median School Consumer
Year Population Population (In $1,000's) Income Age Enrollment Price Index
Eagle
County
Unemployment
Rate
1998 2,787 33,709 $ 1,299,997 $ 32,358 34.00 4,343 161.9 3.21%
1999 2,921 34,950 1,404,071 33,245 31.17 4,539 166.6 2.54%
2000 5,636 41,659 1,584,204 34,997 31.26 4,645 173.2 2.16%
2001 5,717 43,292 1,676,826 38,435 31.80 4,912 181.3 2.80%
2002 5,724 44,331 1,687,236 37,949 32.34 4,844 184.8 4.30%
2003 6,328 45,216 1,758,671 40,597 31.60 5,033 186.8 5.00%
2004 6,345 46,162 1,930,354 41,773 34.10 5,126 187.0 4.10%
2005 6,349 47,530 2,107,633 44,200 33.89 5,167 190.9 3.90%
2006 6,774 50,612 NA 46,985 34.70 5,369 197.7 3.40%
2007 7,297 NA NA NA NA NA 202.0 2.85%
Sources: Colorado Division of Local Governments; Eagle County RE -50J School District, Eagle County
112
TOWN OF AVON, COLORADO
PRINCIPAL EMPLOYERS
CURRENT YEAR
2007
Employer
Home Depot
Wal-Mart
Christie Lodge
City Market
Sheraton Mountain Vista
Town of Avon
Finnegan's
Eagle River Water & Sanitation
Avon Elementary School
Falcon Point
Employees Rank
Sources: Various Town of Avon Businesses, Depattnient of Labor
262 1
204 2
158 3
147 4
120 5
109 6
105 7
80 8
53 9
29 10
TOWN OF AVON, COLORADO
COMMERCIAL AND RESIDENTIAL CONSTRUCTION
LAST TEN FISCAL YEARS
Year
Commercial Construction Residential Construction
Square
Footage
Value
1998 29,594 $ 5,862,230
1999 3,755 6,096,164
2000 156,027 16,700,998
2001 3,480 157,156
2002 401,304 38,830,606
2003 97,959 3,615,219
2004 140,059 3,818,000
2005 250,000
2006 26,639 114,860,200
2007 19,242 25,248,538
No. of
Units
Source: Town of Avon Community Development Department
Value
97 $ 25,806,307
64 20,210,602
47 30,823,673
21 15,883,271
289 20,490,119
20 7,796,720
20 12,417,897
19 15,052,119
12 13,980,955
93 10,970,648
Total
Building
Construction
Value
$ 31,668,537
26,698,802
47,524,671
16,040,427
59,320,725
11,411,939
16,235,897
15,302,119
128,841,155
36,219,186
114
TOWN OF AVON, COLORADO
FULL-TIME EQUIVALENT EMPLOYEES BY FUNCTION/PROGRAM
LAST TEN FISCAL YEARS
Full-time Equivalent Employees as of December 31
1998 1999 2000 2001 2002
General Government
Administration
Finance
Community Development
Police
Public Works & Engineering
Transportation
Fleet Maintenance
Recreation
Total
General Government
Administration
Finance
Community Development
Police
Public Works & Engineering
Transportation
Fleet Maintenance
Recreation
Total
Source: Town of Avon Budget
5.20 6.20 6.75 6.75 6.00
4.50 4.50 5.50 5.50 6.00
7.00 9.00 9.00 9.00 6.00
14.30 17.00 18.00 19.00 18.00
18.50 19.50 21.00 21.00 24.00
10.50 10.75 24.75 22.75 13.00
9.00 10.00 11.00 12.00 10.00
20.00 21.00 21.00 20.00 20.00
89.00 97.95 117.00 116.00 103.00
2003 2004 2005 2006 2007
5.00 5.00 5.00 5.00 5.00
6.00 6.00 6.00 6.00 7.00
6.00 7.00 7.00 8.00 9.00
17.00 17.00 17.00 18.00 19.00
22.50 22.00 20.90 21.90 25.90
8.50 10.00 10.00 13.00 13.00
10.00 10.00 10.10 11.10 12.10
18.00 17.00 17.00 17.00 18.00
93.00 94.00 93.00 100.00 109.00
115
TOWN OF AVON, COLORADO
OPERATING INDICATORS BY FUNCTION/PROGRAM
LAST TEN FISCAL YEARS
Fiscal Year
1998 1999 2000 2001
Town of Avon Facilities and Services:
Miles of Streets
Number of Street Lights
Culture and Recreation:
Miles of Bike/Pedestrian Paths
Parks / Lakes
Park Acreage
Tennis / Volleyball / Basketball Courts
Recreation Centers
Softball / Soccer Fields
Police Protection:
Number of Stations
Number of Police Personnel and Officers
Number of Patrol Units
Number of Law Violations:
General Ordinance Violations
Traffic Violations
Parking Violations
Fire Protection:
Number of Stations
Number of Fire Personnel and Officers
Number of Calls Answered
Number of Inspections Conducted
Facilities and Services Not Included in the Reporting Entity:
Libraries:
Number of Libraries / Volumes
Water System:
Miles of Water Mains
Number of Service Connections
Daily Average Consumption in Gallons
Maximum Daily Capacity of Plant in Gallons
Sanitary Sewer System:
Miles of Sanitary Sewers
Number of Treatment Plants
Number of Service Connections
Maximum Daily Capacity of Treatment Plant in Gallons
Education:
Number of Elementary Schools / Instructors
Fire Protection:
Number of Stations
Number of Fire Personnel and Officers
Number of Calls Answered
Number of Inspections Conducted
15.62 15.62 18.61 19.18
156 156 156 272
0 0 0 0
2/1 2/1 2/1 2/1
668 668 668 668
2/3/2 2/3/2 2/3/2 2/3/2
1 1 1 1
1/0 1/0 1/0 1/0
1 1 1 1
14.30 17.00 18.00 19.00
9.00 11.00 12.00 13.00
286 230 298 314
449 348 252 162
595 678 500 536
5 .. 5 5 0
15.00 17.00 25.00 0.00
2,092 2,111 2,321 0
600 678 850 0
1 / 38,000 1 / 38,000 1 / 38,000 1 / 38,000
15.68 15.68 15.68 15.68
2,489 2,489 2,786 2,786
582,000 582,000 750,000 750,000
10MGD 10MGD 10MGD 10MGD
27.56 27.56 28.11 28.11
1 1 1 1
2,473 2,473 2,916 2,916
4.3MGD 4.3MGD 4.3MGD 4.3MGD
1/30 1/30 1/30 1/30
0 0 0 4
0 0 0 28
0 0 0 2,141
0 0 0 108
116
Fiscal Year
2002 2003 2004 2005 2006 2007
18.62 22.34 22.34 23.11 23.04 23.04
386 465 465 465 408 408
0 5 5.48 5.48 5.6 5.6
3/1 3/1 4/1 4/1 5/1 5/1
668 668 671 671 672 672
4/3/2 4/3/3 4/3/3 4/3/3 4/3/3 4/3/3
1 1 1 1 1 1
1/2 1/2 1/2 1/2 1/2 1/2
1 1 1 1 1 1
18.00 17.00 17.00 17.00 18.00 16.00
12.00 11.00 11.00 11.00 12.00 12.00
220 273 303 284 278 333
230 375 230 309 566 243
361 204 201 286 245 6
0 0 0 0 0 0
0.00 0.00 0.00 0.00 0.00 0.00
0 0 0 0 0 0
0 0 0 0 0 0
1 / 43,289 1 / 72,107 1 / 73,329 1 / 77,966 1 / 78,021 1 / 85,378
23.16 24.99 24.99 24.99 24.99 24.99
2,916 3,358 3,376 3,409 3,462 3675
756,137 713,058 779,263 790,945 842,234 778373
10MGD 10MGD 10MGD 10MGD 10MGD 10MGD
28.11 33.44 33.44 33.44 33.44 33.44
1 1 1 1 1 1
2,916 3,489 3,507 3,536 3,546 3801
4.3MGD 4.3MGD 4.3MGD 4.3MGD 4.3MGD 4.3MGD
1 /35 1 /30 1 /30 1 /23 1 /32 1 /53
6 6 8 8 8 9
28 44 45 44 44 51
2,200 2,144 2,272 2,364 2,572 2469
823 881 919 1,062 1,509 1788
THIS PAGE INTENTIONALLY LEFT BLANK
June 3, 2008
Honorable Mayor Wolfe and Town Council
Mr. Larry Brooks, Town Manager
Town of Avon
400 Benchmark Road
Avon, Colorado 81620
Re: Fire Station Relocation
Dear Mayor Wolfe, Council Members and Mr. Brooks:
I requested to meet with you at your Work Session of June 10 to discuss thP'matter of relocating the
Avon Fire Station: I thought you might want to know that previous Town Councils have looked at this issue
moving the fire station has been discussed on and off for more than 10 years. I have attached a study that
Zehren and Associates prepared for the Town of Avon in 1996 that looked at consolidating Eagle:Vail,.
Beaver Creek and AN -on Stations. That proposal failed for the reason that all the contractual partners at the
tulle did not want to fund it. It was next to impossible to fund any joint capital — which u -as a strong impetus
to form the Fire District.
So, even though this issue is not brand new; it is nonetheless timely and critical to the Fire District
and the Town as plans move forward to redevelop the Town core and opportunities diminish to relocate the
station; if in fact the decision is made to do so_
As you know,, an expanded facility is listed in our Impact Fee Study and Capital Improvements Plan. -
but the report is site neutral and does not identify where it should be located'_ I thought it would be important
to discuss the pro and cons of relocating the station with you and perhaps the District can also better
understand the Town's goals for redevelopment in the core.
We will give you a brief presentation on this matter and if there is additional time, we would be happy
to answer questions about the District's. Long Range Financial Model. I look forward to meeting with you.
Cordially
r' {Y
Charles A. Moore
General Manager/Fire Chief
cc: Eagle River Fire District Directors
eric: Zehren and Associates Study 1996
Almont Station Location Study
t 701o39so. poi l}
POST OFFICE BOx 7980 • 0351 BENCHMARK ROAD • AVON, COLORADO $1G20-7980.
P}ioNE: 970-748-9665 • Fax: 970'.-748-4749 • DntAn.: INFO@ERFPD.ORG
EILIIONT ASSOCIATES
Specialize in
Eire, Police I` EMS
Ass
FIRE STATION LOCATION
STUDY FOR THE EAGLE RIVED.
FIRE PROTECTION DISTRICT
MAY 2008
Alniont Associates, lnc.
Jim Sparr, President
PO Box 338
Almont, Colorado 81230
Telephone 970/6413813
Almon( Associates
May 6, 2008
Mr. Charles Moore, Manager, Fire Chief
Board of Directors, Eagle River Fire Protection Distract
Dear Mr. Moore and Board Members,
Thank you for choosing Almost Associates to provide a comprehensive Fire Station
Location analysis. Members of Almont Associates have had more educational and
practical experience in station location analysis than any other company available today.
My own experience began with my former department in Wichita. Kansas. Wichita,
Kansas was the first city in the nation to utilize computer analysis for station locations. In
1914 we partnered •ith Public Technologies, Inc. (PTI) and IBM to analyze fire demand
zones, areas served and then provide alternative recommendations for station locations.
In 1992-1993 my Executive Officer patented a computer software program utilizing
census tiger files and arc view for gee -based analysis, Fire Station Location and Mapping
Environment (FLAME). My company was the first to utilize this program in 1993 for
analysis. We now utilize the latest, Geographical Information System (GIS) software by
ESRIg. In addition to my own teaching at the university level, we have employed the
services of an individual who received a rarely seen perfect score on his Executive Fire
Officer designation, His research paper was on Fire Station Location analysis. In
addition, our subcontractor is a peer review counselor who evaluates fire departments for
certification.
All of this educational arid practical experience is captured in Section 1 of the report. This
is of little value unless the end result provides a useful document for planning purposes.
We believe we have provided that and remain available to assist the district in any way
possible until resolution of all issues.
Sincerely,
Jim Sparer'
President
A 1117011 Aswocrtrles
TABLE OF CONTENTS
Letter of Transmittal
Table of Contents
Executive Sumr.ary (Section 1)
Recommendations .......:...... :......... ..... ......... ....,...3
Maps,. .......Maps.............................. ....... ....... .............. 5-8
1.0 INTRODUCTION.:............9
1,1 Importance of Response Times :, 9
'7,0 LITERATURE REVIEW ' 10
2,1 Fire Station Location Determination. . . ...<............,10
2. ' ISO Rating Schedule .11
2.3 Time Element of Station Site Selection 12
2,4 Standards of Response Coverage 14
2,5 Rapid Access to Detibrillatio€ iEarly ALS
2.6 Computer Modeling.....:......................................,,,..:..16
2.7 Combination of Factors 16
3.0 PROCEDURES 18
3. 1 Response Time Benchmarks 18
3.2 Assumptions .. 18
3.3 Road Data 18
4.0 STATION ALIGNMENT (Section II) 19
4.1 Gilman Station 19
4.2 Minturn Station ..._......... ............... ............., ....... 22
4.3 Edwards Facility ...............22
4.4 Avon Facility 24
4.5 Staffing and Apparatus Placement 27
4,5, I Current Placement 27
4.5.2 Proposed Placement ..................... 27
5.0 ALTERNATIVE BOARD CONSIDERATIONS (Sectio€r! I::[l;i.............2
REFERENCES ...... 35
A Wont Associates
SECTION 1 EXECUTIVE SUMMARY
The Eagle River Fire Protection District retained the services of Almont Associates to
conduct a station location study for analysis and recommendations to determine efficient
locations for fire stations, The project was conducted in two separate sections. The first
section is a research information guide to the different approaches used to relocate or
combine, or build new facilities. The second section presents our findings and
recommendations for station locations.
The geography in the service area presents unique challenges; the area does not parallel
what typical fire services agencies deal with in urban areas. The valley is divided by an
interstate highway, a major river, a railroad and state highway. This makes the
north/south response only possible in 4 locations those being Wolcott, Edwards, Avon,
AvonfTraer Creek, The only route possible to Minturn and points south is US Highway
24 Much of the District is accessed through substantial elevation differences and
winding road sections. These factors make locating} stations critical because attempts to
overcome the geography and terrain with redundant tire stations becomes unaffordable
and impractical.
Using computer analysis techniques, the project team plotted various locations
throughout the community and then tested them against them against a response time
standard. The response time standard chosen was one minute from alarm notification to
emergency personnel rolling tires. A response travel time of 8 minutes to 90% of the
district was chosen as the standard, and a total of an S minute response time to 90% of the
district is represented on all of the enclosed demonstration maps_ Some urban areas
follow a more stringent benchmark of 4 minutes travel time to 90% of the community,
but is typically seen in urban areas where streets are on a cross grid, with flat terrain and
more population density. We have included on pages 7 and 8, maps demonstrating a 7
minute travel time that covers 36% of the district.
The pictorial on pages 5 and 6 demonstrate the geographic coverage of the current station
alignment.
Aimw zi A,s socrtrte;s' I
As demonstrated, the travel time of 8 minutes can cover 81, o 0f the d€strict. The most
notable deficiency lies to the south ofMinturn on Highway 24. This will be dealt with as
we review four separate scenarios in Section II. The following are researchgoals that
were used in this analysis,
The purpose of this research was to apply Geographical Information Systems (GIS) of
computer modeling that will incorporate demographical data, growth and land use
projections, current response times, travel times and to provide a comprehensive
evaluation of potential future fire stations locations for the ERFPD. The study.y was
conducted on the assumption of specific response time benchmarking, which is built into
t:re GJS analysis. In most cases, the proposed responsetime benchmark is that: the
dejto. thnent will arrive on the scene as etfirst within ten minutes, 90% of the
time Travel time is calculated within the overall response time goal after the deduction
of an assumed turnout time of sixty seconds. Turnout. Timeis the amount of time it takes
to staff the vehicles and begin response after alarm notification.
ea To provide suggested fire station location solutions that allow the Eagle River
Fire Protection District (ERFPD) to meet its proposed response time benchmarks
to a vast majority of the district,
o To provide potential fire station locations that are consistent with the current
district comprehensive land use planning,
o To provide general potential fire station locations inareas where adequate land is
available.
o To provide potential fire station locations with ready access to highways, arterial.
and collector roads.
The site locations are as follows:
4 -- Red Cliff II Beaver Creek
5 —Minturrz 12-- Edwards
6 — Eagle Vail 15 — Cordillera.
7 -- Avon l6-- Summit
S - Wildridge
A/eiiorrr. A,c n)ciGrtes•
Recommendations:
One ot the first site locations we considered was the proposed Ginn development area:
This is currently served from Minturn, but will require future service given the proposed
densities. This areawas modeled with the neighboring: areas of Minturn and Red Cliff.
The project team recommends a station be located at Gilman — as close to Highway 24 as
is possible and practical. A fire station in Red Cliff would serve the Red Cliff area well,
but not the Ginn development. This location provides a more timely response to back up
Minturn and coverage of transportation related incidents south to the top of Tennessee
Pass. In order to accomplish a response of 2 engines and one ladder can be achieved, the
project team recommends that a second ladder truck be added to Minturn.
Another facility the team was asked to consider was the potential relocation of the
Edwards station to the vicinity of Miller Ranch Road to the southeast of Edwards Access
Road. This relocation would provide some newly covered area but the overall percentage
is not substantially affected, if any. More importantly, the team, felt that moving, the
station would not be in the best interest of a first response to Arrowhead and surrounding
areas as well as back up to Avon, Eagle -Vail and Bachelor Gulch.
The project team considered three different vicinities for the relocation of the station in
Avon. Site one was in the vicinity of Avon Road and Highway 6, one mile west. This site
is not the best location to serve the Avon core, Wildridge and Mountain Star
subdivisions. There is improvement to the communities of Bachelor Gulch and Eagle-
Vail when contrasted to the existing location. The second site considered was the area
0.5 miles to the west of the Traer Creek Interstate exit on Swift Gulch Road. This site is
not recommended because there is substantial degradation to the response time of the
Avon Core: Wildridge, Mountain Star, and Bachelor Gulch, as well as diminished back
up response to Edwards. The third vicinity tested was Nottingham Road and 1-70. This
vicinity was determined to be the most efficient location because of the enhanced
response to Wildridge and Mountain Star, and improves response to Eagle -Vail versus
the current location. There is no degradation of the response to the community of
Bachelor Gulch. Another result of relocating to this vicinity is an improvement to the
backup (or second due) response to the Singletree community and Minturn and Red Cliff.
A/mom a A. socicuie 3
This is achieved from the proximate relationship to the Interstate highway, The response
improves because of the higher speed limits.
We also recommend that Avon maintain a dual company response, such that the station is
provided with a staffed pumper and ladder truck. All staffing and apparatus placements
are provided in section 4,5.
A lrnont Associate:
�r.�truaf r:) vtifJoirI7td
1.41.1~ TROD UtCT1ON
The Eagle River Fire Protection District has continued to add land to its protection area.
The growth area has included building new facilities and absorbing older facilities, The
ERFPD has continued to see high growth and demand for quality services. The most
recent development is the proposed Ginn development south of the Minturn area. The
Ginn Company has continued to be responsible neighbors as they have in other areas
where they have developed properties. Ginn Development has agreed to provide half of
the funding for this study, During our initial meeting with Ginn officials, it was made
very clear that even though their particular area was part of this study's consideration
they warned what was best for the surrounding community. With this thought in mind, as
well as consideration for the remainder of the district we began our analysis.
One of the key questions considered in this study is whether a different configuration of
fire stations would provide a better coverage throughout the entire district, while still
maintaining a god response time goal of ten minutes or less, 90% of the tine?The
response time of ten minutes or less, including dispatch, includes a 60 second turnout
time. The actual travel lime maximums would be 8 minutes. Later, we will provide
greater detail on the time sequence from the call for service to the arrival of emergency
workers.
1.1 Importance of Response Times
Barr and Caputo (1997) consider that no factor has greater importance than time in
emergency situations. In structure fires, fire growth expands at an ever-increasing rate per
minute when it is uncontrolled. Time is critical for both rescue and extinguishment, The
time frame from the ignition of the fire to the start of fire suppression has a direct
relationship to the eventual amount of loss. Time is crucial in the delivery of emergency
medical services, with the survival rate in various types of medical emergencies depends
on how rapidly intervention is applied, Barr and Caputo (1997) state that "in most cases,
the sooner that trained tire or emergency medical rescue personnel arrive, the greater the
chance for survival and the conservation of property" (10-250).
A tn/mow Associates 9
2.0 LITERATURE REVIEW
A comprehensive review of available literature was conducted to support the study. The
literature review included a search of the archives of the National Fire Academy's
Learning Research Center (LRC) and on the Internet. Other sources of information came
from private libraries and the Information Technology (I.T.) department Eagle County,
Colorado.
2.1 Fire Station Location Determination
While the focus on the research is to apply G.I.S. computer -based modeling to determine
possible fire station locations, a review was made of all possible methods used by the fire
service to determine Fire station locations.
The earliest known methodfor determining. fire station locations known to this consulting
firm goes back to the horse drawn steamer era, where fire stations were located based on
the distance that a team of horses could effectively pull a steamer engine and crew,
approximately eight -tenths to one mile. A lingering result of that method of station
distribution exists today in many large city fire departments, where fire stations are fairly
close together and "bunched up" by today's standards. Over the decades, these stations
become entrenched as part of their neighborhoods or communities. City governments and
department administrations sometimes find these stations hard to close to provide a more
economical and operationally feasible distribution, due to local resistance.
In this era, to determine the best location of fire stations, Barr and Caputo (i997)
acknowledge that each community must decide the appropriate response and travel times
for their community. This decision is based on a variety of factors, including:
Q Types of services provided (fire, EMS, specialty response)
• Reasonable travel time for fire department fire apparatus and ambulances to meet
emergency response needs ofcommunity
o Size of area served and amount of resources available
• Level of risk a community is willing to accept by establishing or tolerating longer
response times (p. 10-252).
Alnroni Ass -c cicries l 0
Barr and Caputo (.1997) state the obvious dilemma all government officials contemplate
at one point or another — that "the (response) time (goal) selected mustprovide a balance.
between good service and the financial ability of the community to provide the necessary
stations and resources" (p. 10-252). In other words, what level of service are taxpayers
willing to pay for?
2.2 JSO Rating Schedule
Many fare departments historically based their fire station locations on travel distances,
Frequently, the standard used for determining this has been from the Insurance Services
OffcelConzmercia:l Risk Services (1SO/CRS), The oft -cited Fire Siippre►•skni Rating
Scheu/ lIe I-fattdbook, (Hickey, 1993) details how the distancee between the placement of
engine and ladder companies (in effect, travel distance) affects the provided municipal
fire protection class and in effect, fire insurance premium costs. The .ISO/CRS Grading
Schedule considers four components when looking at the number of engine companies to
deploy:
o Needed engine companies based on the determined basic required fire flow
G Needed engine companies based on the first -due response distance, and
companies needed for distribution throughout a community
• Needed engine companies based on response of companies on the first alarm of
fire to buildings
• Number of needed engine companies for areas outside the community (p. Rra).
Based on the required fire flow (3000-3500 gallons per minute), the maximum number of
required engine companies at any one tire incident is 3. Hickey (1993) further explains
that the required number of engine companies (at any one fire incident) may respond
from the same fire station (p. 76).
Regarding fire station locations, Hickey (1993) explains that each needed engine
company can protect 1,5 miles travel distance from each fire station. The travel distance
is measured according to the route most commonly taken from the station to the
designated risk (structure). The designated travel path considers typical impediments to
Alinom Assn ,it as 11
travel, such as railroad grade crossings, bridges (max. gross vehicular weight), dead-end
streets and other obstructions. "Inmost cases, the 1.5 mile response di€€strict from a fire
station location will have an irregular shaped perimeter based on the actual travel
distances; it will almost never be a circle" (p. 77),
Using the ISO/CR.S methodology, fire station locations are determined by plotting
compass points at 1,5 miles in all directions from the fire station or stations, Hickey
(1993) shows how these concepts provide the foundation for determining needed fire
station locations. The 1.5 -mile travel distance is plotted on a map. Areas outside of the
plot are evaluated by a count of available fire hydrants within those areas. Areas that have
50% or more of the hydrants in a standard response district that are beyond 1,5 miles
from an engine company require an additional engine company. Similarly, the placement
of ladder companies is based on a ?.€ mile travel distance, however the availability of fire
hydrants outside the primary response area is not a factor in this determination.
2.3 Time Element of Station Site Selection
Cricenti 0 997) indicates that proper fire station location requires an analysis of the
department's response time goals. " If it is the goal of the department, for example, is to
respond to any incident within four minutes, the site location will be different than if the
goal is a 15 minute response time" (p. 10J-1$9). Cricenti (1997) also recommends that, the
response time analysis include traffic studies and other traffic related factors.
Cricenti (1997) reflects that often fire station site selection is done reactively instead of
proactiveiy. Future fire station selection must be done in concert with overall growth
lanning "This means that the designer must look ahead up to 50 years to attempt to
determine the growth patterns of an area "(p.10-180).
Barr and Caputo ( I 993) indicate "the first step in determining where a fire station should
be located is the adoption of a response time standard, or standards for the community.
Once the response time standard has been developed, it needs to be broken down into
specific time intervals for each of the components that make up response time — i.e.
dispatch time, turn -out time, travel time access time and set-up time" (p..10-252).
Almon' Associates 12
Once the response time standard has been established and travel time standard selected,
Barr and Caputo (1993) suggest that the process of determining or planning fire station
locations can begin.. Even though response time and travel time standards are selected
prior to the beginning of the study, this does not mean that other times cannot be
examined and used in the analysis. The final response/'travel time may be selected after=
a number of scenarios are examined,
Billington (1995) found (through surveying) that the driving factor for new station
construction is response time. Other triggering factors found through his research
included "build nut in a geographical area that results in service demand for a particular
fire company, and the ability to, arrive on scene per response time standards a majority of
the time;, (p. 20).
Johnson (1999) provides a good summary of the development of the recognition of
response time as the critical element of fire station location choices, He indicates thatthe
utilization of actual response times is a recommended practice for fire station locations.
Response time based determinations are desirable because of their simplicity, avoiding
the need to consider variables such as the acceleration of vehicles, traffic patterns and
weather and road conditions.
The entire response time of a fire department to arrive at an emergency incident includes
a cascade of evons, which starts with the recognition of a. problem requiring the fire
department and ends with the firedepartment's arriv-a.l, intervention and action. The
cascade of events includes:
Recognition of problem
initiation of 911 call or transmission of fire alarm
Receipt of 911 call or fire alarm by dispatch center
Call processing time
Dispatch processing time
Notification of fire department
Turnout time
A/MOM A 5;}'oc/aleS t 3
Travel time
Time to reach patient and initiate care or to initiate fire suppression efforts
'Travel time is one of the most manageable segments of time in the entire
sequence, This is the amount of time that it takes for a piece of fire apparatus or
an; ambulance to travel from a fire station to an incident scene (.heel start to
wheel stop). Ti'ar ci time can be managed by selecting fire station locations based
on the amount of time that it takes to travel from the fire station to the incident
scene. The community usually determines the acceptable maximum amount of
time required to travel from a fire station to an incident scene," (Barr and Caputo,
p. 10.250-251)
For the purposes of this study, the maps consider travel time.
2.4 Standards of Response Coverage
One recent trend in the fire service is to develop and adapt standards of response
coverage on a local level to determine the appropriate allocation of resources available to
respond to emergency (and non -emergency) incidents. The development of standards of
response coverage has been increasing in acceptance and application in the past several
years due, at least partly to its prominence in the fire accreditation model process. A team
member is very familiar with the componentsof accreditation from his experience as a
previous accreditation manager, and current peer assessor and team leader for the
Commission on Fire Accreditation International (CFAE). The CFAI (1997-2002)
recommends that agencies develop a standard, or benchmark, that indicates their response
time goals. It also -recommends that when writing target indicators for travel times, an
organization should stay away from response time averaging because it is statistically
misleading. It is More appropriate to set goals to achieve a prescribed travel time in a
certain desirable percentage of all responses.
'Standards of response coverage roust include an element of time: the maximum
prescribed travel that indicates the level of service that is anticipated, Usually this is
referred to in service level objective statements of the agency and is expressed in terms of
a specific response by a specific period of time" (CFAI, 1997-2002, p. 3-34).
Almon?:li, _ of is sex• 14
CFAI (1997-2002) provides a sample policy statement for a standard of coverage: "For
90% of all incidents, the first due unit shall arrive within the five minute travel time. The
first due unit shall be capable of advancing the first hose line for fire control or starting
rescue or providing basic or advanced life support for medical incidents" (p. 3-22)..
Leinof (2002) evaluated a variety of different means of determining standards of
coverage and concluded, "(each) community must first establish its service level
objectives for fire protection. These objectives, must establish an acceptable level of risk.
This serves as the initial premise for developing standards of response coverage.
Standards of response coverage then become the means to fulfill the (department's)
goals" (p. 3).
Leinoi•rs (2002) research evaluated the response coverage methodolog=ies of many fire
departments. He found that none of the departments evaluated in his research used the
ISOICR-S grading schedule as a basis for determining local response benchmarks. Leinoff
(2002) states that the "use of distance by the ISO/CRS grading schedule is inappropriate"
(p. 22). He further elaborates that "technological improvements." (p. 22) such as
improved alarm processing and traffic management are two examples of industry
improvements that enhance fire protection but are not rewarded by the ISO methodology.
L.einoff(2002) found that "the CFA_I's method of creating standards of response coverage
was the mast scientific and allowed the principles typically associated with risk
management" (p. 22).
2,5 Rapid Access to Defibrillation/Early Advanced Life Support Care
Limmer, O'Keefe, Grant, Murray, and Bergeron, (2001) provide what The American
Heart Association (AHA) believes the four most important factors that affect the survival
of victims of cardiac arrest. They are (l) early access (to the EMS system). (2) early
initiation of Cardiopulmonary Resuscitation (CPR), (3) early defibrillation and (4) early
advanced care (p. 348). The AHA states: "if the response time of the defibrillator is
longer than eight minutes, virtually no one survives cardiac arrest." (Limmer, et al, 2001,
p. 349). The AI -IA also states that the faster a patient in cardiac arrest is provided with
defibrillation, the more likely the patient will survive the event. The early initiation of
A MOO ti . es.
advanced cardiac care administered by paramedic level responders also is apparently
responsible for higher survival rates. (Zimmer, et al, 2001)
2.6 Computer Modeling/ GIS
The evolution of early programs into today's GIS technology is exciting and ever
developing. GIS provides the ability to quickly and inexpensively capture data, to process
and integrate it with other existing data bases and to develop stand alone modules of
capacity in the mapping arena. Using pre-existing or created data sets, GIS gives policy
makers the ability to see the potential impact of various planning scenarios prior to actual
implementation. GIS allows the use of three dimensional renditioning, virtual. reality and.
modeling of' future decisions and evens, GIS gives planners and policy makers alike the
ability to create future universes based on assumptions and parameters which can be
easily modified.
To provide the latest available technology available for this study; a license of ESRI's
ArcView GIS software, version 9,0 (2005) was purchased. The software can be used to
generate service areas, shortest distance between two points, best route between two
points or more points and drive time. It also provides information onpopulation counts in
a defined service area. The Network Analyst component allows the study of drive time
from a variety of potential fire station locations. GIS is also used to identify available
land parcels that are large enough to accommodate a future fire station site.
2.7 Combinations of Factors
Harmer (1993) found that some cities use a combination of factors to determine when a
fire station should be built. Including:
• The community that receives services requests an improvement in that service
level
❑ Development of a fire station will present opportunities for intergovernmental
cooperation
• ISO/CRS ratings will be improved for the area to be served
• The existing fire station(s) serving the area are at, or near capacity of vwork load,
based on the number of responses and auxiliary functions performed
The primary service area exceeds regulatory agency (i.e. ISO/CRS) norms (p.13).
A/mosrm A.y',scaci ies 10.
To meet defined response time benchmarks, the Pittsburgh (PA) Bureau of Fire published
the following guidelines to determine future fire station locations:.
o The initial apparatus shall arrive at the scene of the alarm within 5 minutes of
receipt of the alarm in at least 90% of all occurrences;
c The full. initial response complement shall arrive at the scene of the alarm within 8
minutes of receipt of the alarm in at least 90% of all occurrences;
The initial response complement shall be comprised of the staffing and equipment
necessary to control and extinguish a structural fire in an occupancy of up to
5,000 sq. ft. and at the same time, rescue and remove any endangered occupants
from the structure;
a The. response. - time objectives shall meet the recommendations of the American
Heart Association for response to medical emergencies
(p. l4-l5j_
The criteria used by Palm each Florida for the construction of new Fire Rescue facilities
was based on:
a The population of the station's response area produces an average of 3 emergency
incidents per day
cr Annual trend analysis for stations in, adjoining response areas indicate an
escalation of alarm activity and travel time;
• Development activity increases in areas where the current response time exceeds
five minutes
• The number of calls with response times exceeding. 8 minutes can be identified as
excessive and increasing in number (p. 16).
AlinoiM A o ocic t s 17
3.0 PROCEDURES
The initial step in conducting this analysis was to obtain a street network for Eagle
County. This street network was obtained from the county government,
3.I Response Time Benchmarks
For the purposes of this research it was determined to utilize one overall response time
benchmark for this analysis. The response time goal for this study was:
Response to 90% of the area protected in eight minutes travel time or less.
3.2 Assumptions
The procedures utilized in the research were based on various assumptions. The first
assumption was that the response time data obtained from the ERFPD was accurate and
complete. A second assumption is that all of thecomputer program ArcView GIS
Network Analyst software would produce accurate and verifiable data on response time
scenarios for the depiction of current and future tire stations. Other assumptions used in
the research include that some fire stations will be staffed 24 hours a day, some will be.
staffed part-time and some will be staffed with volunteers, and that average turnout time
will be no more than 60 seconds.
33 Road Data
STEP 1 — Assemble the base data
Road shape -files were used; one from county government encompasses the current road
network for the district, and one from the Ginn Development Company. These files were
combined to make one complete road shape -file that would be used for two primary
tasks, The first was to plot the locations for the current and future locations. The second
use was to calculate response time.
A!monrf rl.s'.r',ciaie.s l 8
4.0 STATION ALIGNMENT
Section II: Current and Future Station L.ocation Issues
4.1 Gilman Station
As demonstrated on the map on pages 5-6, the district can cover 81% of the response area
in 8 minutes travel time or less, As we began to analyze the deficient response areas, the
most notable was south of the Minturn area. The project team looked at approximately
four different locations to serve the proposed development area. One of the first locations
w'e considered was the current all volunteer facility in Red Cliff. Although this location
would serve Red Cliff, that location would not be in the best interest of the surrounding
areas including future growth areas. Most agree that there will be no significant growth
along Highway 24 south of Red Cliff for the foreseeable future. .A facility in Red Cliff
would not serve the area back to the north as well. After testing a few other site locations,
we found the best location for all of the area to be in the vicinity of Highway 24 and die
Gilman Village front entrance. This location would serve Red Cliff with a much quicker
response time than they currently receive. A back-up or secondary response could still
come from a resident response in Red Cliff if the station were to be remodeled. The
Gilman location would also serve into Minturn as well as the proposed Gina
development. Finally, with the Gilman station, the district's coverage goes up to 87% in
minutes travel time or less. The maps on the following two pages demonstrate the
coverage area compared to pages 5 and 6.
Since the Ginn Company funded 'A of this analysis, we considered the development
above Gilman. Seine of this area is outside of an ISO consideration and would cause
much higher insurance premiums. In order to take advantage of ISO considerations, a
facility should be located near the top of the Ginn development. This facility should
house a minimum of a 500 GPM pumper with I700' of hose and required equipment.
Recent research has demonstrated that an average $200,000 home would pay $370
annually in increased insurance premiums_ The $370 increases exponentially with higher
structure values.
A/inorit. s_•ocinte' 19
4.2 Minturn Station
One of the facility locations we were asked to consider was the Minturn station. The
project team looked at different sites but t%\o main factors were helpful in deciding that
the current location is adequate. First, with the addition of the Gilman \Tillage facility, the
Minturn facility is in a good location for coverage to the south. Additionally, the Minturn
facility can respond back toward Dowd Junction and the accidents that occur at that
location. Finally the project team would like to see either a ladder company added to the
facility or a Quint stationed at the \' nturn station. The district is now large enough to
consider the addition of a second ladder./Quint and the Minturn facility is a good location
to equalize ladder response. The addition of the second ladder would allow the fire
department to handle two simultaneous fires. Because of the size of the apparatus bay, the
facility will have to be extended toward the back in order to accommodate the larger
apparatus.
4.3 Edwards Facility
The project team was askedto consider the effect of moving the Edwards facility to the
vicinity of Miller Ranch Road to the southeast of Edwards Boulevard. The purpose of the
location change is to address some current station deficiencies as well as provide an
association with the college. The map on the following page demonstrates the effect of
moving the facility.. There is virtually no difference in the percentage of area covered.
Jm it;i ssoc kiic. 2 2
Eagle River FPD
4.4 Avon Facility
The project team was asked to consider two potential site changes for the headquarters
facility. One was in the vicinity of Highway 6; approximately I mile west of Avon Road.
The other proposed site was in the vicinity of Nottingham Road and 1-70. The first site on
Highway 6 is a potential site with some advantages including good access along Highway
d and intersecting streets. If the Edwards facility were to be moved this location would
fill in some areas left by the station being moved. The primary objections to this site is
that it is located farther away from places like Eaul.e-Vail and Wildridge that do not have
24/7 covera.ge at either facility.
The more ideal location for the headquarters facility would be the Nottingham Road and
l-70 location. This location has easy access to 1.70 and through Avon Road to other
locations. As mentioned previously, this is a better location for responding into the
VVildrithte area, that is currently not staffed 24/7. '[he maps on the following tvw..o pages
demonstrate both site coverage areas,
A/mont A.4aociatec 74
43 Staffing And Apparatus Placement
43.1 Current Placement as of May 4, 2008
Station Apparatus Officer Firelighter Resident
4 Red Cliff Not Staffed
5 Minturn 1 Pumper 1 1 1
6 Eagle -Vail I Pumper Resident staffed i
1 Wildland
7 Avon I Pumper 1 3
1 Ladder Cross -staffed
1 Personnel Carrier I Battalion Chief
8 Wildridge 1 Pumper 60% staffed
11 Beaver Creek 1. Pumper 1 1
I Mini Pumper
12 Edwards I Pumper 1 3
I Rescue
1 Wildlarid engine Cross -staffed
15 Cordillera I Pumper 2
1 Water Tender Training Chief— available to respond
Training Lt. — available to respond
16 Summit 1 Pumper Employee Housing
4.5.2 Proposed Placement
We agree with the current apparatus and staffing placement The only change we
recommend is the addition of a ladder company at station 5. The staffing and apparatus
for the proposed Gilman station is listed below:
Gilman Village 1 Pumper I Officer 3 Firefighters
1 Wild land Cross -staffed
Ai.ino rt Ac •ctcicires 27
5.0 ALTERNATIVE .BOARD CONSIDERATIONS
ATIONS.
Section III
The Board of Directors of the Eagle River Fire Protection District requested that the.
project team consider four separate alternatives, The first was to consider combining the
Minturn (#5) facility with the Eagle -Vail (#6) site in the vicinity of Dowd Junction The
map on the following page reflects that proposed change. The coverage with the Gilman
site as well as the Avon site would allow for the combining of these facilities and
continue to serve the Minturn/Eaglc-Vail area. Although this is an alternative, it is not as
practical as the. Nottingham 1-70 proposal because the majority of calls occur in the Avon
core area, Beaver Creek, Bachelor Gulch, Wildridge, and the Mountain Star areas. More
importantly, there is no guarantee if and when an agreement could be reached with the
federal government regarding land ac€luisition.
41171.014 A.ti3Oc'ialeS y
The maps on the following two pages reflect other considerations regarding the need to
move the Avon (#7) headquarters. The sites considered were the caa-wash site at 730
Nottingham and the Traer Creek site. Neither of these sites functions nearly as well as the
original site at Nottingham and Avon Road. If the Dowd Junction site is not able to be
accomplished the site in the vicinity of Nottingham and 1-70 remains the best alternative
The 730 Nottingham site has two problems. First, the site does not allow for a rear
entrance drive thatin the facility. This would necessitate stopping traffic and hacking
into the facility which creates the possibility for accidents. More importantly, this
location would diminish the response time into the Bachelor Gulch and Beaver Creek
area. The Traer Creek site would also diminish response times into the Avon core Beaver
Creek, Bachelor Gulch, Wildridge and Mountain Star. These areas account for the
majority of calls for service and therefore it makes no sense to locate a facility farther
away from the majority of citizen's calls for service.
AIn, ont,4ssociates 30
r• -
C C
,O O
C447.3
( CI)
8 Minute Travel Distance
The fourth consideration the Board requested was the possibility of moving the Edwards
(#12) facility to the vicinity of 23477 Highway 6 (Cat Tail site). That site is reflected on.
the following page. There is virtually no change to the total response area as this site
probably does not need further consideration. If the ambulance district and the fire district
cannot come to an agreement regarding shared property and facility enhancements, then
this could be re -visited.
AInroadAsiocrates
3a
REFERENCES
Barr, RC. and Caputo, A,P. (1997) Planning fire station _ locations, , Fire Protection
Handbook, 18a" Edition, National Fire Protection Association: Quincy, MA:
NFPA, pp.10-250.
13iilinaton, M. (1995), Criteria development for opening new fire ,sictionsfor° the Corona
fire department. Executive Fire Officer Applied Research Paper, Emattitsbu •g,
MD: National Fire Academy, pp. 20, 22, 24, 33,
Commission on Fire Accreditation International (1997-2002). Fire and emergency
vice setf assessment manual, 6th. edition. Chantilly, VA: CFAI, pp. 3-22, 3-24.
Cricenti; N..1. (1997), f:'ire liroteciicari handbook. i8th Edition, National Fire Protection
Association: Quincy, MA: NFPA, p. 10-180,
Harmer, T. (1903). Establishing criteria for when to build new fire stations. Executive
Fire Officer Applied Research Paper; Emmitsburg, MD National Fire Academy,
pp.13-18.
Hickey, 1-i.E, (1993). Fire suppression rating schedule handbook. Professional Loss
Control Educational Foundation (no city or publisher provided), pp. 76-77.
Johnson; J. (1999). A procednie f or evaluation of f 'e .station locations and deployment.
Executive Fire Officer Applied Research Paper, Emrnitsburg, MD National Fire
Academy, p.34.
Leinoff, S. (2002). Creating standards for response coverage frrr fire incidents.
Executive Fire Officer Applied Research Paper, Emmitsbc rg, MD: National Fire
Academy, p.22,
Limmer, D., O'Keefe, M.F., Grant, RD., Murray, R.H., Bergeron, 3. D. (2001)
Emerg=ency care, 9th edition. Brady, Prentiss Flail Health Upper Saddle River, NJ:
Brady: pp. 348-349
National Fire Protection Association (2001), NFPA 1710: Standardfor the organization
and deplopn nt of fire suppression operations, emergency medical operations
and .special operations to the public by careerfire departments. f uincy, MA:
NEPA, pp. 6.7, 8-10.
Stallings, J. M. (2002) Deterrnining. fire station locations the City of Rocky Mou►rt. ffre
department. Executive Fire Officer Applied Research Paper, Ernrnutsburg, MD:
National Fire Academy.
Aline:nit Associates 35
Toregas, C. (2000), GIS Data Make the world go round, IC/SCoiferonce, At the
National Forum on Advanced O15 applications and Database needs for Civil
Infrastructure Systems, October 26, 2000, pp 3, 6,
United States Fire Administration wwwusfa.feina.soyr
Alnw Aswicictes 36
EAGLE RIVER FIRE PROTECTION DISTRICT
MULTI -YEAR FINANCIAL MODEL
#2 Scenario
(with Ginn Assessed Valuations, for more detail see notes below)
LINE ASSUMPTION
General Fund Operations Plan
1 -Assessed Valuations based on the Eagle County Assessor's Final Assessment
dated 12/15/2005 for 2006 and 12/15/07 for 2007, Eagle County Assossor's Final
Assessment dated 11/15/07 for 2008, projections for 2009 through 2016 are per
Stan Bernstein's projections of 9/10/07 Schedule 2, line 39 and include the Ginn
projectfrom 2012 forward. All projections within this line item exclude valuations for
Beaver Creek Metro.
3 - Current Property taxes reflect calculations less Capital requirements, which are
noted within the Capital and CIP Plans.
4 - Specific Ownership taxes are based on 5% of property taxes.
6 - Contract services - BCMD increases by 2% in 2006 and 3% in 2007 and 2008, then
1.5% annually.
8 - Other income is made up of Inspection fees, MVA billing, Grants, etc and remains
flat. Except Federal Grants in 2006, which includes the Federal Homeland Security
Grant and Other Governmental for incremental deployments.
9 - Interest is based on 3% of the current service level beginning fund balance.
12 - Salary, Wages & Benefits relfect the following:
Positions in 2006 reflect the loss of the Finance Officer position in lieu of a
contracted position as reflected in line 13. 2007 further reflects the loss of the PTS
program in lieu of the Resident Program beginning in 2006. 2007 also reflects the
loss of the Permit Tech position in lieu of 1 FTE Fire Inspector in 2007 from
January forward. Likewise, the Operations Tech position was eliminate in lieu of 1
PTE Administrative Assistant in 2007 from January forward. Other positions in
2007 are 1 FTE Training Lieutenant in 2007 from July forward, 1 FTE Deputy Chief
of Operations from July forward, 1 Deputy Chief of Operations from August forward
in eliminating the Division Chief of Training, 3 FTE Lieutenants in 2007 from
October forward, and 3 FTE Fire Technicians from October forward. 2008 reflects
1 FTE Fire Inspector/Marketing & Public Relations Administrator from July forward.
Resident Program consists of 5 additional paid shifts per resident plus FLSA and
related taxes and benefits. Pay rate includes a 3% increase annually through 2016.
In 2010 and thereafter annually, an additional $50,000 has been added for
additional resident positions.
GF Assumptions
5/14/20088:55 AM
Multi Year Financial Plan Scenario 2 - 012108 (2)
EAGLE RIVER FIRE PROTECTION DISTRICT
MULTI -YEAR FINANCIAL MODEL
Salary Adjustments are based on the previously proposed pay scales showing a
6% increase in 2006. 2007 and 2008 reflect increases made on an individual
basis, and a 4% increase thereafter along with a 3%cost of living adjustment
annually beginning in 2006.
Group Health rates reflect a 15% increase in 2007 and an 14% increase in 2008,
with a 10% annual increase thereafter. All other benefits (Pension, Wellness,
Employee Assistance, LTD, Unemployment, Disability, FPPA) remain flat except
Workman's Comp which shows a 5% increase annually for firefighters only.
13 -Commodities in 2007 reflects expenditures for fire hose, and increased
expenditures for rescue equipment and protective clothing. 2008 reflects continued
service level improvements with allocations for new ladder truck equipoment,
rescue equipment, communication supplies, and fitness equipment. Otherwise
expenditures reflect a 3% annual increase.
14 -Contracted Services in 2006 reflect the addition of an IT Tech and Finance Officer,
while 2007 includes expenses for an Impact Fee Study, Architectural planning,
Resident CD, Resident housing costs, and an additional $9600 for Fire Prevention
through 2016. 2008 reflects further Architectural planning fees, website
maintenance costs and the rental of an Administration office through 2010.
Otherwise expenditures reflect a 3% annual increase.
15 -Other Operating Costs reflect addition of election costs, countywide training center
design fees, and IGA agreed 50% match on inclusion properties to Greater Eagle
FPD in 2008, otherwise a 3% annual increase.
16 -Capital Outlay includes general building improvements and capital purchases made
on a cash basis rather than lease purchase. An increase occurs in 2007 to begin
station improvements at Avon, Wildridge, Eagle -Vail, and Minturn primarily. Funds
have also been allocated to restore the Gilman Parade Engine in 2007 and 2008.
2008 reflects various station improvements, addition of video conferencing, and
various station furniture needs.
18 -General funds transferred to Capital Impact Fund in instances when CIP Fund is in
deficit.
22 - Reflects funds required from line 24 in order to meet the District's Tabor required
emergency reserve level and additional emergency reserve levels as dicated by the
Board of Directors.
* 2005 & 2006 Budget is based on Actuals, the 2007 budget is based on estimated year-end budget,
and 2008 is based on adopted budget as of 11/29/07.
GF Assumptions
5/14/20088:55 AM
Multi Year Financial Plan Scenario 2 - 012108 (2)
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EAGLE RIVER FIRE PROTECTION DISTRICT
MULTI YEAR FINANCIAL MODEL
#2 Scenario
(with Ginn Assessed Valuations, for more detail see notes below)
LINE ASSUMPTION
Capital Impact Plan
1 - Revenues transferred in from the General Fund to cover initial purchases.
Assumes no expenditures in 2008 except for those made by lease purchase.
2 - Capital lease revenues are anticipated for facilitiy development only, otherwise
all other expenditures to be paid directly from collected impact fees.
3 - Impact fee revenues projections as provided by Stan Bernstein dated 9/10/07
from Schedule 1, line 81.
5 - Processing fees are assumed at 6% per proposed IGA's.
6 - 28 - Outlines anticipated capital purchases associated to future growth.
29 - Debt Service payments based on life of loan at 4.5% interest
31 - Transfers to the General Fund to pay back any monies directly expended for
capital impact growth.
* 2005 & 2006 Budget is based on Actuals, the 2007 budget is based on
approved amended budget, and 2008 budget is based on proposed draft as of
9/12/2007.
CIF Assumptions
5/14/2008 8:55 AM
Multi Year Financial Plan Scenario 2 - 012108 (2)
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Z E H R EN
Glow AND ASSOCIATES, INC.
June 6, 1996
EXECUTIVE SUMMARY
Zehren and Associates has been retained by the Avon Fire Department to study and develop an
ArchitecturaUConstruction study for growth which involves the existing fire service area including
the Avon, Eagle -Vail and Beaver Creek fire stations.
Zehren and Associates took an objective look at three scenarios as they were presented by the fire
chief and fire department staff. We were first presented with a list of needs and requirements for
growth compiled by a consensus of local fire department staff, we then analyzed each with regards
to how to best accommodate future needs.
Using estimated sizes for needed spaces, we arrived at a program of future spaces that will be
needed. We then applied a cost per square foot amount to each type of space to achieve a
conceptual construction cost estimate. The cost studies are enclosed within this study. The following
is a summary of the three scenarios:
Scenario One (Consolidated Station)
• Build a new consolidated station
• Close Station #1 - Eagle -Vail
• Close Station #3 - Beaver Creek
• Close Station #2 - Avon
Scenario Two (Remodel Eagle -Vail and Avon)
• Remodel and add onto Station #2 - Avon
• Remodel and add onto Station #1 - Eagle -Vail
• Close Station #3 - Beaver Creek
Scenario Three (Remodel Eagle -Vail, Avon and Beaver Creek)
• Remodel and add onto Station #2 - Avon
• Remodel and add onto Station #1 - Eagle -Vail
• Beaver Creek becomes a satellite station
In summary, Scenario One accommodates current needs and future growth very effectively.
Scenarios Two and Three address immediate needs with significant inefficiencies, will cost
proportionately more for future growth, and have severe growth limitations. The program developed
for Scenario One will meet the needs of the Avon, Eagle -Vail and Beaver Creek areas at a
conceptual construction cost estimate of $2.7 MIllion. Scenario One also provides for maximum
flexibility, on -site training facilities, and the student program. The following report sets forth
detailed programming, site analysis, and conceptual cost estimates for each of the alternative
scenarios
1
Consolidated Fire Station Study
Scenario #1 Cost Estimate - Phase 1
Apparatus Bays and Facilities
Area - sf Cost/sf Construction Cost
Apparatus Bays
Bunker Gear Room
Compressor Room
Total
Training
8 3920
176
48
4144 90 $ 372,960.00
Area - sf Cost/sf Construction Cost
Classroom/ Auditorium
Classroom stage
Tool Storage Room
Pump Test
Guest Quarters
Reception
Training Officer
Sub -Total
Circulation and Wall Space
Total
On Duty / Staff
20%
600
270
100
100
100
120
100
1390
278
1668
125 $ 208,500.00
Area - sf Cost/sf Construction Cost
Duty Office
Captains Office
Engineers Office
Men's Restroom
Women's Restroom
Storage Supply
Equipment Room
File/Copy Room
Communication Center
Conference Room
Bunk Room
Locker Room
Tools/SCBA
Fitness Area
Biohazard/Decon/Laundry
100
100
100
60
60
100
100
100
50
192
192
100
100
192
100
Sub -Total 1646
Circulation and Wall Space 20% 329.2
Total 1975.2
125 $ 246,900.00
6/7/96
3
Consolidated Fire Station Study
Other Site Considerations
Area - sf Cost/sf Construction Cost
Recreation Space
Accel. / Decel. Lanes
Left Turn Lane
Tower
Burn building / Maze
Hazmat Pit / Extracation
Total
Off -Site Utilities
2000 4 $ 8,000.00
8400 8 $ 67,200.00
4200 8 $ 33,600.00
4 Floors 1024 75 $ 76,800.00
3 Floors 1024 75 $ 76,800.00
2000 8 $ 16,000.00
$ 278,400.00
Lin. Ft. Cost/sf Construction Cost
Sewer Line - west along Hwy. 6 to
existing Manhole which connects to
water filtration plant
Septic Tank - hold solids on site,
pump only gray water to plant
Water line -
Bore under Prater Lane
Line down hill to Hwy. 6
Bore under Hwy. 6
Total
1050
70 $ 73,500.00
$ 10,000.00
$ 5,000.00
$ 25,000.00
$ 12,000.00
$ 125,500.00
Construction Total $ 2,532,580.00
Soft Costs
Architectural Fees
Engineering Fees
Plancheck Fees
Design Review Fees
Total
$ 151,954.80
$ 50,651.60
$ 14,500.00
$ 3,000.00
220,106.40
Furnishings, Fixtures & Equipment
Project Total
Square Feet Total
Parking Total
16,177.60
84 Spaces
$ 200,000.00
$ 2,952,686.40
6/7/96
5
Consolidated Fire Station Study
Scenario #2 Cost Estimate
Avon Fire Station Additions
Notes Area - sf Type of Addition Cost/sf Construction Cost
Apparatus Bays
Offices/Duty Quarters - From existing
Public Works Department
Resident Quarters - Back of existing
Appartatus Bays
Admin. offices - Previous Public
Works
Renovating existing
Total
Eagle -Vail Station Additions
2 1000 New Construction 90 $ 90,000.00
1120 Remodel 80 $ 89,600.00
2 Stories 1200 New Construction 125 $ 150,000.00
600 Remodel 80 $ 48,000.00
5000 Redo finishes 75 $ 375,000.00
3920 $ 752,600.00
Notes Area - sf Type of Addition Cost/sf Construction Cost
Offices - Duty Quarters - Behind
existing truck bays
Study Quarters - North side of
existing duty quarters
Resident Quarters - above existing
duty quarters
Renovating existing
Added parking spaces
1600 New Construction 125 $ 200,000.00
1500 New Construction 125 $ 187,500.00
1400 New Construction 145 $ 203,000.00
1000 Redo finishes 75 $ 75,000.00
8 3200 Blacktop 8 $ 25,600.00
Total 4500
Other Costs
$ 691,100.00
Upgrade sewer lateral to street - Eagle
Vail
Training facilty - off -site
Total
$ 10,000.00
Tower 4 Floors 1024 Nev Construction 75 $ 76,800.00
Burn Bldg. /Maze 3 Floors 1024 New Construction 75 $ 76,800.00
Hazmat Pit / Extrication 2000 New Construction 8 $ 16,000.00
$ 179,600.00.
Scenario #2 Sub -Total $ 1,623,300.00
Soft Costs
Architect Fees
Engineering Fees
Plancheck Fees
Total
Furnishing, Fixture, Equipment
Scenario #2 Total
$ 113,631.00
$ 32,466.00
$ 16,233.00
S 162,330.00
$ 120,000.00
$ 2,067,960.00
6/7/96
8
Consolidated Fire Station Study
Scenario #3 Cost Estimate
Avon Fire Station Additions
Notes Area - sf Type of Addition Cost/sf Construction Cost
Apparatus Bays - Rescue vehicle
Offices/Duty Quarters - From existing
Public Works- - storage
Admin. offices - Previous Public
Works - office
Renovating existing
Total
Eagle -Vail Station Additions
2 800 New Construction
1120 Remodel
600 Remodel
660 Redo finishes
2520
90 $ 72,000.00
80 $ 89,600.00
80 $ 48,000.00
75 $ 49,500.00
$ 259,100.00
Notes Area - sf Type of Addition Cost/sf Construction Cost
Offices - Duty Quarters - Behind
existing truck bays
Renovating existing
Added parking spaces
Total
Other Costs
8
1600
1000
3200
1600
New Construction
Redo finishes
Blacktop
125 5
100 $
8 $
200,000.00
100,000.00
25,600.00
$ 325,600.00
Upgrade sewer lateral to street - Eagle
Vail
Training facilty - off -site
Tower 4 Floors
Burn Bldg./ Maze 3 Floors
Hazmat Pit / Extrication
Total
1024
1024
2000
2048
New Construction
New Construction
New Construction
10,000.00
75 $ 76,800.00
75 $ 76,800.00
8 $ 16,000.00
$ 179,600.00
Scenario #3 Sub -Total
Soft Costs
$ 764,300.00
Architect Fees
Engineering Fees
Plancheck Fees
Total
Furnishing, Fixture, Equipment
Scenario #3 Total
$ 53,501.00
$ 15,286.00
$ 7,643.00
$ 76,430.00
$ 120,000.00
$ 960,730.00
6/7/96
10
North
Scale 1"=50'
Consolidated Fire Station - Tract P -Beaver Creek
.Training -1 Story