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TC Council Packet 05-27-2008TOWN OF AVON, COLORADO REGULAR COUNCIL MEETING FOR TUESDAY, MAY 27, 2008 MEETING BEGINS AT 5:30 PM AVON MUNICIPAL BUILDING, 400 BENCHMARK ROAD AVON f d 1 01.1110 PRESIDING OFFICIALS MAYOR RON WOLFE MAYOR PRO TEM BRIAN SIPES COUNCILORS RICHARD CARROLL, DAVE DANTAS, KRISTI FERRARO AMY PHILLIPS, TAMRA NOTTINGHAM UNDERWOOD TOWN ATTORNEY: JOHN DUNN TOWN STAFF TOWN MANAGER: LARRY BROOKS TOWN CLERK: PATTY MCKENNY ALL REGULAR MEETINGS ARE OPEN TO THE PUBLIC EXCEPT EXECUTIVE SESSIONS COMMENTS FROM THE PUBLIC ARE WELCOME DURING CITIZEN AND COMMUNITY INPUT AND PUBLIC HEARINGS PLEASE VIEW AVON'S WEBSITE, HTTP://WWW.AVON.ORG, FOR MEETING AGENDAS AND MEETING MATERIALS AGENDAS ARE POSTED AT AVON MUNICIPAL BUILDING AND RECREATION CENTER, ALPINE BANK, AND AVON LIBRARY THE AVON TOWN COUNCIL MEETS ON THE SECOND AND FOURTH TUESDAYS OF EVERY MONTH 1. CALL TO ORDER AND ROLL CALL 2. APPROVAL OF AGENDA 3. DISCLOSURE OF POTENTIAL CONFLICT OF INTEREST 4. COMMUNITY INPUT 5. ORDINANCES a. Ordinance No. 08-07, Series of 2008, First Reading, An Ordinance of the Town of Avon Colorado, Amending Section 12.030 of The Municipal Code of The Town of Avon Relating to Hours of Sale of Beer, Wine and Spirituous Liquors in Sealed Container (Brian Kozak, Police Chief) Legislation which aligns municipal code with Senate Bill 08-82 signed into effect on July 1, 2008 related to the sale of alcohol on Sundays 6. RESOLUTIONS 7. APPEALS FROM OR RECOMMENDATIONS OF PLANNING & ZONING COMMISSION 8. NEW BUSINESS 9. UNFINISHED / OLD BUSINESS 10. OTHER BUSINESS 11. TOWN MANAGER REPORT 12. TOWN ATTORNEY REPORT 13. MAYOR REPORT 14. FUTURE AGENDA ITEMS: June 10, 2008: 2007 Audited Financial Statements, Public Hearing on Ordinance No. 08-06 Impact Fees, Transportation Master Plan Consultant Recommendation, Stone Creek School Update, Review of Transit Service related to ski season, Mall Agreement Legislation June 24, 2008: Public Hearing on Annexation Resolution for Red House, Beaver Creek and Vail Resorts, Inc. Request for Skier Shuttle Funding Avon Council Meeting.08.05.27 Page 4 of 5 TOWN OF AVON, COLORADO REGULAR COUNCIL MEETING FOR TUESDAY, MAY 27, 2008 MEETING BEGINS AT 5:30 PM AVON MUNICIPAL BUILDING, 400 BENCHMARK ROAD 15. CONSENT AGENDA a. Minutes from May 13, 2008 b. Polling Place Agreement (Patty McKenny, Director Administrative Services) Agreement with Eagle County Clerk's office to allow use of Avon Town Hall as polling location for August 12, 2008 Primary Election and November 4, 2008 General Election c. Avon Recreation Center Remodel Construction Contract (Shane Pegram, Engineer II) Award contract for construction of remodel at Recreation Center to Mark Young Construction of Frederick, CO as recommended by staff d. Vegetation Management Plan (Eric Heidemann, Assistant Town Manager Community Development) Agreement that augments the Town's maintenance of the area referred to as Tract A of the Riverfront Subdivision 16. ADJOURNMENT Avon Council Meeting.08.05.27 Page 5of5 Memo To: Honorable Mayor and Town Council Thru: Larry Brooks, Town Manager From: Brian Kozak, Chief of Police Date May 19, 2008 Re: Amendment to Municipal Code 9.12.030, Sale of Alcohol on Sunday Introduction: Senate Bill 08-82 was signed into law and will become effective on July 1, 2008. The Bill allows the sale of alcohol on Sundays and this amendment aligns municipal code with state statute. Background: Currently, municipal code # 9.12.030 restricts the sale of spirituous liquors in sealed containers from occurring on Sundays. SB 08-82 eliminates this restriction under state law. Discussion: The adoption of the ordinance revision will align Avon Municipal Code with state statute and SB 08-82, allowing the sale of alcohol in sealed containers on Sundays (excluding Christmas Day). Recommendation: Staff recommends adoption of the ordinance as written. Recommended Motion: I move to adopt Ordinance 08-07, an ordinance amendment allowing the sale of spirituous liquors on Sundays. Town Manager Comments, Attachmen Exhibit A: Proposed ordinance amendment TOWN OF AVON, COLORADO ORDINANCE NO. 08-07 SERIES OF 2008 AN ORDINANCE AMENDING SECTION 9.12.030 OF THE MUNICIPAL CODE OF THE TOWN OF AVON RELATING TO HOURS OF SALE OF BEER, WINE AND SPIRITOUS LIQUORS IN SEALED CONTAINERS. BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF AVON, COLORADO: Section 1. Amendment. Subsection (4) of Paragraph (i) of Section 9.12.030, Chapter 9.12, Title 9 of the Municipal Code of the Town of Avon is amended to read as follows: In sealed containers, on any day of the week beginning at 8:00 a.m. until 12:00 midnight each day, except that no malt, vinous or spirituous liquors shall be sold, served or distributed in sealed containers on Christmas day. Section 2 Penalties. It is unlawful for any person to violate any of the provisions of this Ordinance. Every person convicted of a violation of any of the provisions of this Ordinance shall be punished by a fine not exceeding one thousand dollars or by imprisonment not exceeding one year or by both such fine and imprisonment. INTRODUCED, APPROVED, PASSED ON FIRST READING AND ORDERED POSTED the 27th day of May, 2008, and a public hearing on this ordinance shall be held at the regular meeting of the Town Council on the day of , 2008, at 5:30 P.M. in the Council Chambers, Avon Municipal Building, 400 Benchmark Road, Avon, Colorado. Ronald C. Wolfe, Mayor ATTEST: Patty McKenny, Town Clerk Ord. No. 08-07 Repeal Liquor Sales Page 1 of 2 INTRODUCED, FINALLY APPROVED, PASSED ON SECOND READING AND ORDERED POSTED the day of , 2008. Ronald C. Wolfe, Mayor ATTEST: Patty McKenny, Town Clerk APPROVED AS TO FORM: John W. Dunn, Town Attorney Ord. No. 08-07 Repeal Liquor Sales Page 2 of 2 MINUTES OF THE REGULAR MEETING OF THE AVON TOWN COUNCIL HELD MAY 13, 2008 A regular meeting of the Town of Avon, Colorado was held at the Avon Municipal Building, 400 Benchmark Road, Avon, Colorado in the Council Chambers. Mayor Ron Wolfe called the meeting to order at 6:10 pm. A roll call was taken and Council members present were Rich Carroll, Kristi Ferraro, Amy Phillips, and Tamra Nottingham Underwood. Dave Dantas and Brian Sipes were absent. Also present were Town Attorney John Dunn, Town Manager Larry Brooks, Administrative Services Director Patty McKenny, Town Engineer Justin Hildreth, Assistant Town Manager Finance Scott Wright, Assistant Town Manager Community Development Eric Heidemann, and Becky Lawlor, Community Relations Officer as well as members of the public. APPROVAL OF AGENDA & DISCLOSURE OF POTENTIAL OF CONFLICT OF INTEREST Mayor Wolfe noted that a review of the license agreement with Ticino would be considered separately from the consent agenda. There were no items on the agenda that would require disclosures of any conflicts of interest. COMMUNITY INPUT Chris Green presented an update on the Traer Creek Design Review Board items of interest to the Town, including the construction of the Eagle County Health District Services Building and CDOT's request to use Village at Avon land for an asphalt batch plant to be situated within Filing 3 (north of 1-70 & adjacent to Swift Gulch Road & Post Blvd). There was some brief discussion on each item. Eric Heidemann, Assistant Town Manager Community Development, on behalf of his department presented the Town Council with an American Planning Association award: the 2008 Vernon Deines Award for Outstanding Small Town or Rural Plan for the 2006 Avon Comprehensive Plan. He noted the award was honored recently by the STAR division of the AMA during the 08 National APA Conference in Las Vegas. He spent a few moments talking about how the plan evolved and thanked each of the comprehensive plan steering committee members. ORDINANCES Scott Wright, Assistant Town Manager Finance, presented Ordinance No. 08-06, Series of 2008, Second Reading, An Ordinance of the Town of Avon Colorado, Amending Title 17 of the Avon Municipal Code, by Adopting Fire Protection and Emergency Medical Services Impact Fees for Land Development Activities Generating the need for Additional Fire Protection or Emergency Medical Services. It was noted that the applicant Eagle River Fire Protection District has requested that the ordinance be tabled until June 10, 2008 due to scheduling conflicts with consultants and in order to include all their consultants at the meeting. Mayor Wolfe opened the public hearing, no comments were heard, and the hearing was closed. It was asked when the financial modeling information would be provided; Charlie Moore noted that he would forward that information. Councilor Underwood moved to table Ordinance No. 08-06, an Ordinance of the Town of Avon Colorado, Amending Title 17 of the Avon Municipal Code, by Adopting Fire Protection and Emergency Medical Services Impact Fees for Land Development Activities Generating the need for Additional Fire Protection or Emergency Medical Services. Councilor Carroll seconded the motion and it passed unanimously by those members present. (Dantas & Sipes absent). It was noted that the next reading and another public hearing were scheduled for June 10, 2008. RESOLUTIONS Scott Wright, Assistant Town Manager Finance, presented Resolution No. 08-14, Series of 2008, A Resolution Summarizing Expenditures and Revenues by Funding Budget For The Town of Avon, Colorado, for The Calendar Year Beginning on The First Day of January, 2008 and Ending on the Last Day of December, 2008 He noted that Resolution 08-14 proposes to Amend the Town's Capital Projects Fund Budget with changes as follows: ■ Public Works Facilities Improvement Program Design Services Contract ■ Waste Heat Recovery System Study ■ Unified Land Use Code Revisions ■ Wildridge Loop Pedestrian Improvements ■ 2008 Street Improvements The media improvements program was removed and would be considered during the 2009 budgeting cycle. It was noted that a result in all changes included a $45K decrease in the CIP fund balance. Further questions related to capital revenues & expenditures were discussed. Councilor Underwood moved to approve Resolution No. 08-14, Series of 2008, A Resolution Summarizing Expenditures and Revenues by Funding Budget For The Town of Avon, Colorado, for The Calendar Year Beginning on The First Day of January, 2008 and Ending on the Last Day of December, 2008. Councilor Phillips seconded the motion and it passed unanimously by those members present (Dantas & Sipes absent). Matt Gennett, Planning Manager, presented Resolution No. 08-15, Series of 2008, A Resolution Adopting the East Town Center District Plan, dated May 1, 2008, and Setting Forth Details in Regards Thereto. He noted that the East Town Center District Plan identifies parcel configurations and new automobile and pedestrian circulation alignments to increase the district's visibility and vitality. This resolution would formally adopt the district plan and takes into account much community input noting the numerous public meetings. Discussion ensued about the document and different terms used to describe the planning areas. Councilor Ferraro moved to approve Resolution No. 08-15, Series of 2008, A Resolution Adopting the East Town Center District Plan, dated May 1, 2008, and Setting Forth Details in Regards Thereto. Councilor Underwood seconded the motion and it passed unanimously by those members present (Dantas & Sipes absent). Eric Heidemann, Assistant Town Manager Community Development, presented Resolution No. 08-16, Series of 2008, Resolution Finding Substantial Compliance for a Petition for Annexation filed with the Town of Avon, Colorado, Known as the Red House Lots 1 and 2 Annexation, and Setting a Public Hearing Thereon. He noted that Vail Corporation has submitted an annexation petition for property known as the Red House Lots 1 and 2 Annexation, a 1.44 acre parcel of land located on the northeast corner of Hwy 6 and Avon Road. He explained the annexation process and noted that the resolution would accept the petition and make a finding that the petition is in substantial compliance with C.R.S. 31-12-197(i). With this approval, public hearings would be scheduled beginning in June. Rick Pyleman & Brant Murot, VRI, were present to answer questions. There was some discussion about the property lines on reflected on the map; a more thorough review & discussion would be in order at the next meeting. Councilor Ferraro moved to approve Resolution No. 08-16, Series of 2008, Resolution Finding Substantial Compliance for a Petition for Annexation filed with the Town of Avon, Colorado, Known as the Red House Lots 1 and 2 Annexation, and Setting a Public Hearing Thereon. Regular Council Meeting Page 2 of 4 08-05-13 Councilor Phillips seconded the motion and it passed unanimously by those members present (Dantas & Sipes absent). It was noted that the public hearing was scheduled for June 24th NEW BUSINESS Mayor Wolfe noted that with the recent move of Julia Foster, a vacancy on the Planning & Zoning Commission existed. It was noted that an interview was conducted that afternoon with Leslie Roubos. A vote was taken on the selection of Ryan Wolfe, Rob Sperberg or Leslie Roubos to this Board. The Council appointed Leslie Roubos to replace Ms. Foster to serve on the Commission. TOWN MANAGER REPORT Larry Brooks, Town Manager, noted his interest in running for the Colorado Municipal League's Board of Directors. The election is scheduled for the June Annual Meeting. He noted that he would need the support of Council for his nomination and would be running for the position representing cities & towns with population under 8,000. There was unanimous support for this effort to run for the CML Board. Larry Brooks, Town Manager, noted that with the formal resignation of Town Attorney John Dunn, the request for proposals will need to be published in various publications. Brooks noted that Mr. Dunn will finish his work with the Town as of October 1, 2008. The Town's "Request for Proposals for Town Attorney Services" was included in the packet; a verbal approval is in order. Town Council agreed to release the proposal. Everyone thanked John for his many years of service to the Town of Avon. MAYOR REPORT Town Attorney John Dunn noted that the petition for EagleBend has been filed and the hearing was tendered and up to the judge. Notice will be published once a hearing date has been set. Further discussion ensued on the license agreement between Ticino and the Town of Avon. Suggestions were made as to content of the agreement as follows: > Review the bond amount > Review whether or not the rent should be waived for the first year due to Main Street construction > Review a term of one year for the license Ronda Niederhauser spoke about their concerns as follows: > Prefer that the partnership is recognized for one year & then evaluate after main street is designed & constructed > She noted that it would be very important for them as business owners to use the property Councilor Underwood moved to approve the License Agreement between Ticino and the Town of Avon with approval that the Town Manager & Town Attorney further negotiate the agreement to include some of the suggestions referenced above. Councilor Phillips seconded the motion and it passed unanimously by those members present (Dantas & Sipes absent). Regular Council Meeting Page 3 of 4 08-05-13 CONSENT AGENDA Mayor Wolfe asked for a motion on the Consent Agenda without the lease agreement with Ticino. Councilor Ferraro moved to adopt the consent agenda; Councilor Carroll seconded the motion and it passed unanimously. a. Minutes from April 22, 2008 b. License Agreement between Town of Avon and Ticino, LLC d/b/a Ticino for use of Town Property (John Dunn, Town Attorney) Agreement for use of town property located at 100 W. Beaver Creek Blvd, Unit #127 for outdoor dining & liquor service in connection with the restaurant c. HP Geotech proposal for soil borings and asphalt cores on Hurd Lane (Shane Pegram, Engineer I) d. Street Improvement Change Order 004 for re -striping and sidewalk work on West Beaver Creek Blvd (Shane Pegram, Engineer I) e. Resolution No. 08-17, Series of 2008, Resolution of Participating Member Appointing Representatives to Upper Eagle Regional Water Authority (Larry Brooks, Town Manager) Resolution designating principal member to Upper Eagle Regional Water Authority There being no further business to come before the Council, the meeting was adjourned at 7:25 PM. RESPECTFULLY SUBMITTED: Patty McKenny, Deputy Town Clerk APPROVED: Rich Carroll Dave Dantas Kristi Ferraro Amy Phillips Brian Sipes Tamra Underwood Ron Wolfe Regular Council Meeting Page 4 of 4 08-05-13 Memo To: Mayor & Avon Town Council cc: Larry Brooks, Town Manager From: Patty McKenny, Director Administrative Services Date: May 20, 2008 Re: Eagle County Clerk & Recorder — Request to use Avon Municipal Building as Polling Location Summary: Attached is a request from Eagle County Clerk & Recorder, Teak Simonton, to use Avon's Municipal Building for the polling location for Precincts 15 & 19 during both the Primary Election, August 12th and the General Election, November 4th . Background: The Avon Municipal Building has served as the polling location for both precincts 15 & 19 in 04 and 06. Prior to that Avon Elementary School served as the polling location. Discussion: There is a conflict for both dates in that there is a regularly scheduled Council Meeting on August 12th and a regularly scheduled Planning & Zoning Commission meeting on November 4th. In order to provide the room, both meetings would need to be either changed to another date, another location on the same date or cancelled. In the past there have been council meetings scheduled at the Wildridge Fire Station. With some brief staff discussion, another option is to hold the meeting at the Avon Public Library if the meeting room is available (this cannot be confirmed until June). The P&Z Commission has met before at the Avon Public Library or the meeting has been cancelled. Staff is looking for Council input so that a final decision on this request can be made. POLLING PLACE AGREEMENT This agreement is entered into by Teak J. Simonton, Eagle County Clerk and Recorder and Patty McKenny, agent for Avon Municipal Building, which location is to be used as a polling place for elections being held on August 12, 2008 and Tuesday, November 4, 2008. WHEREAS, C.R.S. `1-5-101 et seq. provides that the Clerk and Recorder of each County shall designate the locations where elections are to be held; WHEREAS, Avon Municipal Building is desirous of having its locations designated as a polling place; NOW THEREFORE, in exchange for valuable consideration, the receipt of which is hereby acknowledged by the parties, it is agreed as follows: 1. The agent agrees to allow the following described areas, including available parking areas and directly connecting passageways to be used as a polling place: Avon Municipal Building The premises are to be occupied and used primarily for election purposes from 6:00 a.m. to 8:00 p.m. or until all Election Day activities are complete. No other scheduled activities should be allowed to interfere or compete with the election process and judges' work until the entire process is complete. 2. The agent will permit access to the premises on dates and times in addition to the above mentioned date for purposes of checking the location and phone line, delivering, setting up and removal of election equipment and supplies. Arrangements between the Clerk's office and the agent will be made by mutual agreement. 3. The agent understands the building will be posted as a polling location on or before July 31, 2008 for the Primary Election and on or before October 23, 2008 for the General Election, and that as G: Elections' Polling Piaacs..PO!..L.t\C PLACE ACJREF MEN 008 ri t� Teak J Simonton Eagle County Clerk & Recorder of said posting no electioneering, (including but not limited to advertising, distribution of literature, meetings or campaigning) can knowingly take place within 100 feet of the official entrance/exits of the polling location. Every effort should be made by the agent to reasonably comply. The agent is asked to notify the County Clerk immediately if electioneering activity occurs. 4. The agent will provide the premises in a clean and usable condition. The Clerk's office will leave the premises in as much the same condition as is possible at the end of the Election Day. 5. The agent has available for use 8 - foot tables and 1.2- chairs to be used throughout the day and I trash receptacles. 1Coect I S---le-T).04-e- fu -P --r) is t/Lt.d 6. The agent will provide convenient access to a telephone throughout the day. That telephone number is 1148 ‘-(o•S . If unable to do so, agent will notify the Clerk immediately to make alternative arrangements. 7. The contact person for the agent is ' r who can be reached during business hours by calling 14 g `403 5 or during non -business hours by calling - 31O % gig 8. The agent agrees to permit entry to the premises on Election Day at 6:00 a.m. according to the following arrangements: X e-`1 Oa be P« coed C® tl- C Lays, era. / € tkc-l-t.oNA. ,_\14c(1 9: The agent requires the following additional conditions: the parties have executed this Agreement on the dates stated below: 5///0 ate Patty McKenny CL4/i( G: Elections Polling Places POLLING PLACE AGR FN1F\T20nS.cloc TEAK J. SIMONTON Eagle County Clerk & Recorder May 1, 2008 Patty McKenny Avon Municipal Building POBox 975 Avon CO 81620 EAGLE COUNTY P.O. Box 537 500 Broadway Eagle, Colorado 81631-0537 (970) 328-8710 www.eaglecountyus Recording: (970) 328-8723 Fax: (970) 328-8716 TDD: (970) 328-8797 Enclosed is the Polling Place Agreement for the August 12, 2008 Primary Election and the November 4, 2008 General Election. Please sign the agreement and return it to me as soon as possible. If you have any questions, please call me at 970-328-8728. Sincerely, 'C'-'44' C1 -'1°)4L-' Teak J. Simonton Encl. Memo To: Honorable Mayor and Town Council Thru: Larry Brooks, Town Manager From: Justin Hildreth, Town Engineer(,(!► n Shane Pegram, Engineer II Date: May 21, 2008 Re: Avon Recreation Center Remodel Construction Contract Summary: The Avon Recreation Center Remodel project consists of remodeling the existing day care facility to include additional office space. The remodel also includes the addition of a second floor in the existing lobby to increase office space, cardio/stretching area and equipment maintenance space. Staff recommends awarding the Recreation Center Remodel construction contract, including bid alternates 2 and 3, to Mark Young Construction of Frederick, CO for the amount of $528,322. Discussion: The Request for Bids for the Recreation Center Remodel project was forwarded to four contractors that were pre -qualified by Victor Mark Donaldson Architects. A mandatory pre -bid meeting was held on May 1, 2008. Three of the four pre -qualified contractors attended the mandatory meeting. Three bid addenda were issued, and the bid opening date was May 19, 2008. Three construction bids were received on May 19, 2008. Evans Chaffee Construction Group submitted a base bid of $568,880, Mark Young Construction submitted a base bid of $535,233, and R. A. Nelson submitted a base bid of $546,000. The recommended inclusion of bid alternates 2 and 3 bring the bid totals to $570,170, $528,322, and $546,920, respectively. All three bidders submitted conforming bids and bid bonds in the amount of five percent of total bid. VMDA's bid Leveling sheet is attached as Exhibit A and includes the cost/deduct of each bid alternate. Staff recommends award of the construction contract to Mark Young Construction on the basis of lowest qualified bidder and the bid is within the project budget. Financial Implications: Mark Young's base bid for construction is $535,233. The following three alternates were provided: • Add Alternate #1: Demolition and Rebuilding of all 2nd level column shafts to gain incremental SF useable area ($5,045). • Add Alternate #2: Reconfiguration of roof drainage in 2nd level column shafts ($1,589). • Alternate #3 (Deduct): Install new steel beams inside of existing walls to avoid temporary shoring of 2 -story wall system (-$8,500). Staff recommends eliminating Alternate # 1 and approving Alternates # 2 & 3. This would bring the construction contract total to $528,322. The Town of Avon 2008 CIP Budget includes $660,000 for the Avon Recreation Center remodel. The following table is a break down of expected costs. Project Item Estimated Budget Proposed Budget Design $70,000 $70,000 Construction Cost Estimate (including alternates) $524,000 $529,000 IT Components $15,000 $15,000 Special Inspections $5,000 $5,000 Contingency $46,000 $41,000 Total Budget $660,000 $660,000 Recommendation: Approve the construction bid, including bid alternates 2 and 3, submitted by Mark Young Construction for the Recreation Center Remodel in the amount of $528,322. Proposed Motion: Move to approve the construction bid, including bid alternates 2 and 3, submitted by Mark Young Construction for the Recreation Center Remodel in the amount of $528,322. Town Manager Comments: i' IfAD re&le) Attachments: Exhibit A — Recreation Center Remodel Bid Leveling Sheet • Page 2 Bid Leveling for Avon Recreation Center from Invitation to Bid 21 -May -08 C k a Z 8 Not Provided I O q 0 CO61) Not Provided Add Alt. #2 000 o0)o NLOON) EA 6F} 6F} Add Alt. #1 O O O O 0 o) LO o - o) a to u) EA Eft EA Base Bid I $568,880.00 $535,233.00 0 O O O O Co it U) to General Contractor J Evans Chaffee Construction Group * Mark Young Construction R. A. Nelson & Associates, Inc. c) 4- A crs U) cr O .0 O co N U - O O) - i C 2 a' C) Ct E • coCto RS U) al C O C E O RS ° 3 T > a) a) N N N 7:3 •� C C O N •a) a) cR CZ N O C • F N C y = O N in O - • m. cC O -� C U) C O Ct (t a) C O 3 o- T5 .4E • cc � •- N a) it it as — a i as as a) C E a) Q Q Q 0 < <a * ECCG provided a list of clarifications as a part of the contract agreement (enclosed for review) a)co a) U) Cra)a) Na) E° O v a) v c O as 2 0N • 2 a) O O ▪ ° O -c a) ° U Qa)�°o>.m�'~ g -'0C c0CWVON'Q W° CO O U)) `° O C m c 0 Q°�- C C C '� U �,�m�C0 co Rs° a) a) C v E N P O E- C-0 0)Q CtE��Njc 0 N O• Vas J .O A RS C,_ C C C° O Ct 25 >>O O NO O Cl)a) E C) N V N-acaXa)OOa)>.O. C 4C . RS I- 0 0. ° 0 -0 V) 0 U) RS HEART of the VALLEY ' , Memo COLORADO To: Honorable Mayor and Town Council Thru: Larry Brooks, Town Manager From: Eric Heidemann, Assistant Town Manager Community Development) Date: May 27, 2008 Meeting Re: Vegetation Management Agreement for Tract "A", Riverfront Subdivision Summary: As the Council is aware, Tract "A" of the Riverfront Subdivision (approximately 5.6 acres) , which consists of the portion of the Eagle River abutting the Riverfront property, associated wetlands, and bike path, were conveyed to the Town on May 6th, 2008 as part of the public benefits the developer committed to during the entitlement process for the Riverfront PUD. The attached agreement allows for the developer of the Riverfront to augment the Town's maintenance of the area, at their expense, in order to provide for a highly desirable and well maintained riverfront park. The proposed Vegetation Management Agreement has been reviewed by both staff and legal Council. Attached is a copy of the Special Warranty Deed for Tract A, the Riverfront Subdivision Plat, and the draft agreement. Town Manager Comments: L Attachments: Vegetation Management Agreement Special Warranty Deed for Tract A Riverfront Subdivision Plat VEGETATION MANAGEMENT AGREEMENT THIS VEGETATION MANAGEMENT AGREEMENT, including Exhibit A attached hereto and incorporated herein by this reference (this "Agreement"), is made and entered into as of the day of , 2008, by and between CONFLUENCE METROPOLITAN DISTRICT, a quasi -municipal corporation and political subdivision of the State of Colorado (the "District"), and the TOWN OF AVON, a Colorado municipal corporation (the "Town") RECITALS WHEREAS, the Town is a Colorado municipal corporation and the District is a quasi - municipal corporation of the State of Colorado; and WHEREAS, certain real property within the Riverfront Subdivision has been or will be dedicated to the Town for the purposes of a public park ("Tract A"); and WHEREAS, Tract A's landscaping is in close proximity to the District's boundaries; and WHEREAS, Tract A's landscaping is in close proximity to the Westin Riverfront Resort and Spa development; and WHEREAS, it is desirable to maintain the landscaping in the portions of Tract A as depicted on Exhibit A hereto in the manner described on Exhibit A hereto in order that the best appearance of Tract A and views to the Eagle River in unclouded fashion may be maintained; and WHEREAS, District desires the ability to augment the Town's maintenance of the landscaping in the portions of Tract A as depicted on Exhibit A hereto in the manner described on Exhibit A hereto; and WHEREAS, the Town desires to allow the District to augment the Town's maintenance of certain landscaped areas located within Tract A as depicted on Exhibit A hereto in the manner described on Exhibit A hereto; and WHEREAS, pursuant to Section 32-1-1001(1)(d)(I), C.R.S., the District is permitted to enter into contracts and agreements affecting the affairs of the District; NOW THEREFORE, in consideration of the mutual agreements herein contained and for other good and valuable consideration, the receipt and sufficiency of which is freely acknowledged, the Parties hereby agree as follows: AGREEMENT 1. Authority. Subject to the terms and conditions of this Agreement, the District and/or its independent contractors shall be authorized to enter upon Tract A for the purpose of pruning, trimming and thinning shrubbery and trees as more particularly described on Exhibit A, attached hereto and incorporated herein by this reference (collectively the "Maintenance Activities"). Notwithstanding the foregoing, this Agreement shall not be interpreted to require the District to provide said services, and the provision of the same shall be at the sole discretion of the District. 2. Access. The District shall have the right to access Tract A for the purposes described herein subject to the following conditions: a. The District shall provide the Town with reasonable notice prior to the commencement of the Maintenance Activities. b. All waste materials (i.e. branches, logs, etc. from the pruning operations) shall be removed from the work site within 48 hours. The District and/or its independent contractors shall maintain the work site in a tidy condition free from the accumulation of waste and debris. 3. Cost. The District acknowledges and agrees that all work is to be undertaken and completed at the sole expense of the District. All agreements for payment shall be between the District and its independent contractors and the District and/or its independent contractors shall receive no compensation, remuneration, or reimbursement from the Town. 4. Reservation for Town Use. The Town reserves the right to make full use of Tract A as may be necessary or convenient, and the Town retains all rights to operate, maintain, install, repair, remove or relocate any of its landscaping and facilities located in or around Tract A at any time and in such a manner as it deems necessary or convenient. 5. Insurance Coverage Requirements. The District shall include a requirement in all contracts for work related to the Maintenance Activities that the Town and the District are included as additional insured's on any applicable independent contractor's insurance policies. 6. Indemnity. The District agrees, to the full extent permitted by law, to indemnify and hold harmless the Town, its officials, agents and employees, from and against all liability, claims, demands, and expenses, including court costs and attorney fees, on account of any injury, loss, or damage, which arises out of or is in any manner connected with the performance of the Maintenance Activities. 220547-1 2 7. Modification. This Agreement may only be modified, amended or changed, in whole or in part, by way of a written agreement, executed by both parties with the same formalities as this Agreement. 8. Integration. This Agreement represents the entire, integrated agreement between the District and the Town with respect to the matters set forth herein and hereby supersedes any and all prior negotiations, representations, agreements or arrangements of any kind with respect to those matters, whether written or oral. 9. Severability. If any clause or provision of this Agreement is adjudged invalid and/or unenforceable by a court of competent jurisdiction or by operation of any law, such clause or provision shall not affect the validity of this Agreement as a whole, but shall be severed herefrom, leaving the remaining Agreement intact and enforceable. 10. Governing Law. This Agreement shall be governed and construed in accordance with the laws of the State of Colorado. 11. Governmental Immunity. Nothing in this Agreement shall be construed to constitute a waiver, in whole or in part, of any of the District's rights and protections under the Colorado Governmental Immunity Act, Section 24-10-101, et seq., C.R.S. 12. Headings for Convenience Only. The headings, captions and titles contained herein are intended for convenience and reference only and are not intended to construe the provisions hereof. 13. Persons Interested Herein. Nothing expressed or implied in this Agreement is intended confer upon, or give to, any third person or entity that is not a party hereto any right, remedy, or claim hereunder. All of the covenants, terms, conditions, and provisions of this Agreement exist for the sole and exclusive benefit of the District and the Independent Contractor. 14. Notices. Except as otherwise provided herein, all notices or payments given under this Agreement must be made in writing and shall be hand delivered, sent by Certified U.S. Mail with return receipt requested, sent via First Class U.S. Mail, or sent via facsimile to the following addresses: Notices to the District: Confluence Metropolitan District C/o Robertson & Marchetti, P.C. 28 Second Street, Suite 213 Edwards, CO 81632 With a copy to: Confluence Metropolitan District C/o White, Bear & Ankele Professional Corporation Attention: William P. Ankele, Jr. 1805 Shea Center Drive, Suite 100 220547-1 3 Highlands Ranch, CO 80129 Notices to the Town With a copy to: Town of Avon Attention: Town Manager P.O. Box 975 Avon, CO 81620 John W. Dunn P.O. Box 7717 Avon, CO 81620 All notices or documents delivered or required to be delivered under the provisions of this Agreement shall be deemed received one (1) day after hand delivery, or three (3) days after deposit with the United States Postal Service, prepaid first class mail. Either the District or the Town Contractor may change the address to which future notices shall be sent by written notice, delivered as set forth above. 15. Subject to Annual Budget and Appropriation. Under no circumstances shall this Agreement constitute, or be considered as, a multiple -fiscal year obligation of the District. The District's obligations under this Agreement exist subject to annual budgeting and appropriations, and shall remain subject to the same for the entire term of this Agreement. 16. Non -Waiver. No waiver of any of the provisions of this Agreement shall be deemed to constitute a waiver of any other provision of this Agreement, nor shall such waiver constitute a continuing waiver unless otherwise expressly provided herein. No waiver of any default hereunder shall be deemed to constitute a waiver of any subsequent default hereunder. 17. Binding Agreement. This Agreement shall inure to, and be binding upon, the District and/or the Town, their respective successors, assigns, and legal substitutes. 18. Negotiated Provisions. This Agreement shall not be construed more strictly against one Party than against the other merely by virtue of the fact that it may have been prepared by counsel for one of the Parties, it being acknowledged that each Party has contributed substantially and materially to the preparation of this Agreement. 19. Entire Agreement. This Agreement contains the complete and entire agreement between the Parties respecting negotiations, agreements, representations and understandings, if any, between the Parties respecting such matters. 20. Counterpart Execution. This Agreement may be executed in several counterparts, each of which shall be deemed an original, and all of which together shall constitute one and the same instrument. 220547-1 4 IN WITNESS WHEREOF, the District and the Town as of the day and year first above written. Town: TOWN OF AVON By: Ronald C. Wolfe, Mayor ATTEST: Patty McKenny, Town Clerk District: CONFLUENCE METROPOLITAN DISTRICT By: James P Adams, President ATTEST: Its: 220547-1 1NESTIN RIVERFRONT RESORT + SPA AVON, COLORADO SPECIAL WARRANTY DEED THIS DEED is dated 2008 and is made between EAST WEST RESORT DEVELOPMENT XIV. L.P.._L.L.L.P.. a pelaware limited partnership reeistered as a limited liability limited partnership the "Grantor", of the County of Eagle and State of Colorado, and TOWN OF AVON, a municipal corporation of the State of Colorado the "Grantee," whose legal address is P.O. Box 975, Avon, CO. 81632 of the County of Eagle and State of Colorado. WITNESS, that the Grantor, for and in consideration of the sum of Ten Dollars and other good and valuable consideration, (8 10.00), the receipt and sufficiency of which is hereby acknowledged, hereby grants, bargains, sells, conveys and confirms unto the Grantee and the Grantee's heirs and assigns forever, all the real property, together with any improvements thereon, located in the County of Eagle and State of Colorado, described as follows: Tract A, Riverfront Subdivision, according to the Final Plat recorded on June 15, 2006 at Reception Number 200615950, County of Eagle, State of Colorado ("Tract A") TOGETHER with all and singular the hereditaments and appurtenances thereunto belonging, or in anywise appertaining, the reversions, remainders, rents, issues and profits thereof, and all the estate, right, title, interest, claim and demand whatsoever of the Grantor, either in law or equity, of, in and to the above bargained premises, with the hereditaments and appurtenances; TO HAVE AND TO HOLD the said premises above bargained and described, with the appurtenances, unto the Grantee and the Grantee's heirs and assigns forever. The Grantor, for the Grantor and the Grantor's heirs and assigns, does covenant and agree that the Grantor shall and will WARRANT AND FOREVER DEFEND the above described premises, but not any adjoining vacated street or alley, if any, in the quiet and peaceable possession of the Grantee and the heirs and assigns of the Grantee, against all and every person or persons claiming the whole or any part thereof, by, through or under the Grantor except and subject to: O none; or ® the following matters: TRACT A IS HEREBY DEDICATED TO THE PUBLIC FOREVER AND SHALL NOT HEREAFTER BE CONVEYED IN WHOLE OR IN PART TO ANY PARTY BUT SHALL REMAIN THE PROPERTY OF GRANTEE. GRANTEE SHALL HOLD TRACT A ONLY AND SOLELY AS OPEN SPACE, LIMITING IT TO PUBLIC OWNERSHIP FOREVER IN ITS SCENIC AND OPEN SPACE CONDITION AND USED SOLELY AS A RECREATION AREA FOR THE ENJOYMENT OF THE PUBLIC, INCLUDING SPECTATOR EVENTS, AND PROHIBITING USES AND OTHER ACTIVITIES OR DEVELOPMENT INCONSISTENT WITH THIS PURPOSE AND THE RESIDENTIAL NATURE OF THE PROPERTY ADJACENT TO TRACT A. BY ACCEPTANCE OF THIS DEED, GRANTEE AGREES TO MONITOR AND POLICE THE ACTIVITIES WITHIN TRACT A AND THEIR COMPLIANCE WITH THESE DEED RESTRICTIONS. A PERPETUAL NON-EXCLUSIVE EASEMENT IS HEREBY GRANTED AND CONVEYED ON, OVER, ACROSS AND THROUGH TRACT A TO THE BENEFIT OF THE OWNERS OF PROPERTY WITHIN RIVERFRONT SUBDIVISION (DEFINED AS ALL PROPERTIES SUBJECT TO, OR SUBSEQUENTLY CREATED FROM PROPERTY SUBJECT TO, THE FINAL PLAT, RIVERFRONT SUBDIVISION, RECORDED AT RECEPTION NO. 2006I5950, EAGLE COUNTY, COLORDO), AND THEIR GUESTS AND INVITEES, FOR THE PURPOSES OF USE AND ENJOYMENT OF TRACT A, SUBJECT TO THE FOREGOING DEED RESTRICTIONS AND THE REASONABLE REGULATIONS OF GRANTEE. IN WITNESS WHEREOF, the Grantor has executed this deed on the date set forth above. EAST WEST RESORT DEVELOPMENT XIV, L.P., L.L.L.P., a Delaware limited partnership registered as a limited liability limited partnership By: HF Holding Corp., a Colorado corporation, general partner By: Name: Title: No. 16. Rev. 10-05. SPECIAL WARRANTY DEED (Page l of 2) STATE OF COLORADO ) )ss. COUNTY OF EAGLE ) �e foregggj1ng instrument was ac owledge efore I1e {his day of A 2008, by (.� .W ('� Urt_LE, Vt , as V LCR R- .6 t c .WR of HF Holding Corp., a Colorado corporation, general partner of East West Resort Development XIV, L.P., L.L.L.P., a Delaware limited partnership registered as a limited liability limited partnership. W d and official seal. is -17-09 AGREED AND ACCEPTED THIS to DAY O Ahai-t-n 0( Co Notary Public 2008: TOWN OF AVON, a muni oration of the State Colorado C Ronald C. Wolfe, Mayor enny, Town C STATE OF COLORADO ) )ss. COUNTY OF EAGLE_) Subscribed before me this (.,` day of f , 2008, by Ronald C. Wolfe as Mayor of Town of Avon, Colorado and Patty McKenny as Town Clerk of on. WITNESS my hand and official seal. My commission expires: to i i S) door [SEAL] `l Pu is dFlpn a[.� Name and Address of Person Creating Newly Created Legal Description (§38-35-106.5, C.R.S.) No. 16. Rev. 10-0S. SPECIAL WARRANTY DEED (Page 2 of 2) DRAWING NUMBER DRAWING NUMBER DRAWING NUMBER / / / / / N00'40'49 -E 1321.65' / / / / / / i2 c \V", <I _1 / /\ \ . / n a / // ' : / N\ / y c w4' b*/ / / I _ta I I � n� I y1; I j ! 1 I ' / / • } / Ci • 9n� ®?8 • Sn=! la% SHEET 4 a a' it F : t s5 2 3� / ayc m 0 N 0r 0 D r m 0 � z DRAWING NUMBER DRAWING NUMBER DRAWING NUMBER / /; /i I- / I / / / .c - tvl ,______‘sa.• 1 _ — £F6 -- —1". k: Zi41 _ _ �e1a� Eat — 3 T ce'§ r —�a'L. _ =B 5 Fk£t ai 6 AS ya pe SHEET 3 1 ft?..I �C4 �y hrta9� / 1 I 4,4 RS 845 OF BEARING -' c :roa'c rnJ..as it EF 3l Oic `�Jc =� co m 0 / Or z 0 -T3 um m N_ 0Z T r m11 c102 ,z zD z um-Ir 0 la" (D roo zm C> �m0 0 °a ≤ 90 Xc Z 0 Y/ 6 HEART of the WallY TOWN OF AVON, COLORADO WORK SESSION MEETING FOR TUESDAY, MAY 27, 2008 MEETING BEGINS AT 3:15 PM AVON MUNICIPAL BUILDING, 400 BENCHMARK ROAD PRESIDING OFFICIALS MAYOR RON WOLFE MAYOR PRO TEM BRIAN SIPES COUNCILORS RICHARD CARROLL, DAVE DANTAS, KRISTI FERRARO AMY PHILLIPS, TAMRA NOTTINGHAM UNDERWOOD TOWN ATTORNEY: JOHN DUNN TOWN STAFF TOWN MANAGER: LARRY BROOKS TOWN CLERK: PATTY MCKENNY ALL WORK SESSION MEETINGS ARE OPEN TO THE PUBLIC EXCEPT EXECUTIVE SESSIONS COMMENTS FROM THE PUBLIC ARE WELCOME; PLEASE TELL THE MAYOR YOU WOULD LIKE TO SPEAK UNDER No. 2 BELOW ESTIMATED TIMES ARE SHOWN FOR INFORMATIONAL PURPOSES ONLY, SUBJECT TO CHANGE WITHOUT NOTICE PLEASE VIEW AVON'S WEBSITE, HTTP://WWW.AVON.ORG, FOR MEETING AGENDAS AND MEETING MATERIALS AGENDAS ARE POSTED AT AVON MUNICIPAL BUILDING AND RECREATION CENTER, ALPINE BANK, AND AVON LIBRARY THE AVON TOWN COUNCIL MEETS ON THE SECOND AND FOURTH TUESDAYS OF EVERY MONTH 3:15 PM - 3:45 PM 1. EXECUTIVE SESSION pursuant to CRS 24-6-402(4)(b) to confer with town attorney for the purposes of receiving legal advice on specific legal questions regarding pending litigation with the Village at Avon 2. INQUIRY OF THE PUBLIC FOR COMMENT AND APPROVAL OF AGENDA 3:45 PM — 4:00 PM 3. COUNCIL COMMITTEE AND STAFF UPDATES a. Election 2008 (Patty MCKenny, Director Admin Services) Review of 08 election schedule & use of Town Hall as polling location b. Media Package Follow-up (Becky Lawlor, Community Relations Officer) Memo only c. Financial Matters (Finance Department) Memo only 4:00 PM -4:30 PM 4. AVON RECREATION CENTER REMODEL UPDATE (Justin Hildreth, Town Engineer, & Meryl Jacobs, Recreation Director) Review of recreation center remodel plans and October closure of facility 4:30 PM - 5:00 PM 5. WESTERN EXPANSION OF THE SEASONS AS PROPOSED IN THE TOWN CENTER WEST INVESTMENT PLAN (Justin Hildreth, Town Engineer) Review of the Seasons at Avon addition proposed in the Town Center West 5:00 PM 6. ADJOURNMENT Avon Council Meeting.08.05.27 Page 1 of 5 Memo To: Mayor & Avon Town Council cc: Larry Brooks, Town Manager From: Patty McKenny, Director Administrative Services Date: May 20, 2008 Re: Eagle County Clerk & Recorder — Request to use Avon Municipal Building as Polling Location Summary: Attached is a request from Eagle County Clerk & Recorder, Teak Simonton, to use Avon's Municipal Building for the polling location for Precincts 15 & 19 during both the Primary Election, August 12th and the General Election, November 4t. Background: The Avon Municipal Building has served as the polling location for both precincts 1.5 & 19 in 04 and 06. Prior to that Avon Elementary School served as the polling location. Discussion: There is a conflict for both dates in that there is a regularly scheduled Council Meeting on August 12th and a regularly scheduled Planning & Zoning Commission meeting on November 4th. In order to provide the room, both meetings would need to be either changed to another date, another location on the same date or cancelled. In the past there have been council meetings scheduled at the Wildridge Fire Station. With some brief staff discussion, another option is to hold the meeting at the Avon Public Library if the meeting room is available (this cannot be confirmed until June). The P&Z Commission has met before at the Avon Public Library or the meeting has been cancelled. Staff is looking for Council input so that a final decision on this request can be made. POLLING PLACE AGREEMENT This agreement is entered into by Teak J. Simonton, Eagle County Clerk and Recorder and Patty McKenny, agent for Avon Municipal Building, which location is to be used as a polling place for elections being held on August 12, 2008 and Tuesday, November 4, 2008. WHEREAS, C.R.S. `1-5-101 et seq. provides that the Clerk and Recorder of each County shall designate the locations where elections are to be held; WHEREAS, Avon Municipal Building is desirous of having its locations designated as a polling place; NOW THEREFORE, in exchange for valuable consideration, the receipt of which is hereby acknowledged by the parties, it is agreed as follows: 1. The agent agrees to allow the following described areas, including available parking areas and directly connecting passageways to be used as a polling place: Avon Municipal Building The premises are to be occupied and used primarily for election purposes from 6:00 a.m. to 8:00 p.m. or until all Election Day activities are complete. No other scheduled activities should be allowed to interfere or compete with the election process and judges' work until the entire process is complete. 2. The agent will permit access to the premises on dates and times in addition to the above mentioned date for purposes of checking the location and phone line, delivering, setting up and removal of election equipment and supplies. Arrangements between the Clerk's office and the agent will be made by mutual agreement. 3. The agent understands the building will be posted as a polling location on or before July 31, 2008 for the Primary Election and on or before October 23, 2008 for the General Election, and that as Teak J Simonton Eagle County Clerk & Recorder of said posting no electioneering, (including but not limited to advertising, distribution of literature, meetings or campaigning) can knowingly take place within 100 feet of the official entrance/exits of the polling location. Every effort should be made by the agent to reasonably comply. The agent is asked to notify the County Clerk immediately if electioneering activity occurs. 4. The agent will provide the premises in a clean and usable condition. The Clerk's office will leave the premises in as much the same condition as is possible at the end of the Election Day. 5. The agent has available for use Z- 8 - foot tables and 12 - chairs to be used throughout the day and ( trash receptacles. food., I S ,' �1`�`� �.( •-p-f) IS ift,..Ct' 6. The agent will provide convenient access to a telephone throughout the day. That telephone number is l g 4035 . If unable to do so, agent will notify the Clerk immediately to make alternative arrangements. 7. The contact person for the agent is , ( who can be reached during business hours by calling "403S or during non -business hours by calling 310`7 Lt ' 8. The agent agrees to permit entry to the premises on Election Day at 6:00 a.m. according to the following arrangements: X eels t be Pam tSe8 (cb i cz / [t_c-l-tcsvk auctl 9: The agent requires the following additional conditions: the parties have executed this Agreement on the dates stated below: s//o' date Patty McKenny T wYl CLE-(K- date TEAK J. SIMONTON Eagle County Clerk & Recorder May 1, 2008 Patty McKenny Avon Municipal Building P O Box 975 Avon CO 81620 EAGLE COUNTY P.O. Box 537 500 Broadway Eagle, Colorado 81631-0537 (970) 328-8710 www.eaglecounty.us Recording: (970) 328-8723 Fax: (970) 328-8716 TDD: (970) 328-8797 Enclosed is the Polling Place Agreement for the August 12, 2008 Primary Election and the November 4, 2008 General Election. Please sign the agreement and return it to me as soon as possible. If you have any questions, please call me at 970-328-8728. Sincerely, Teak J. Simonton Encl. Memo To: Honorable Mayor and Town Council Thru: Larry Brooks, Town Manager From: Media Team — Scott Wright, Patty McKenny, Becky Lawlor, and Cindy Kershaw Date: May 20, 2008 Re: Media Improvements for Town Council Meetings Summary: This memorandum is to provide additional reference information to the Town Council on Toastmaster video equipment and Granicus web streaming software. Background: At the May 13, 2008 Council Meeting, staff presented a media improvements package. Council was in favor of waiting until 2009 budgeting meeting to add these improvements, but requested that references be provided for both companies and their product. Discussion: Please see Attachment A & B for references. In addition, staff would like to make Council aware that the current Digatron system, which does not work well for video recording, but can be used for security purposes in the Recreation Center, will be removed from Council Chambers in October in conjunction with the Recreation Center remodel. This will reduce costs for transferring and installing the cameras. Attachments: Attachment A & B: Toastmaster and Granicus References Town Manager Comments: Attachment A: Toastmaster References Nicole Zimmerman - City of Coolidge, Arizona Community Services Director She feels the Toastmaster is extremely easy, to use. They have no staff with any audio or video background and they are using it with no issues. She has a few staff members that run it to record their council meetings. They have fixed cameras mounted in the council chambers. They had the training provided from Rushworks and then they were pretty much right up and running. They have had it for about 6 months and she said their staff loves it. Joe Clos - City of Kingman, Arizona I.S. Director He has 3 people who take turns running the system to record meetings. They stream their meetings live to the website and then they also make them available after the meeting is over on the website. He said they really use the keyboard almost exclusively, the joy stick they really have not used much. They have their camera presets and the names all setup for titles so he said it really is just a push of a button to take the shot and get the recording. They have their cameras mounted in the council chambers. He said that Rushworks is really a small company, you mostly talk directly to Rush when there are issues or you need help, but he said their support and help has always been excellent. He said their installation went really well. They have 4 cameras that Rushworks helped them setup and have placed properly. They have been using the system for about a year. He said they did have a few issues in the beginning, but mostly those were procedural on their end as to how they were doing the recordings. He was extremely helpful and said that he would help us along at any time in the process if we had questions or issues that they could assist us with. They are so happy with the product and with Rushworks, they are getting ready to engage Rushworks to do more automation and buy some HD digital handheld cameras for location shoots and creating more video production items. Steve DeHaan - Town of Payson, Arizona Steve said their support has been great, it is a very stable product. They have been using the Toastmaster for 2 years. He did not get the training from Rushworks when they originally installed the system, he said he just basically read the book and figured it out - it really is as intuitive as it looks according to Steve. He has two staff members that run the recording of the meetings. They use it for council meetings and P & Z meetings. Ann Theis of the City of Denver Their take on the product is a bit different given what they do and the scale of what they do. They have two different studios, one that is large and one that is smaller. The smaller studio is where they use the portable Toastmaster that we are looking at. Some of the things they don't like about the Toastmaster is that when NewTek (the Tricaster people) come out with a new release of software (version 5 is out now), it takes Rushworks 6 months or so to get their code up to speed to work with the new version. Right now Rushworks is on version 4 and they are anxious to get the Toastmaster up to version 5, but they have to wait on Rushworks to get it ready. She said there are some drawbacks with the Canon cameras, being able to control the lighting, iris settings, focus, etc where they don't have the granularity to control everything custom like they would like to. She said if we know computers and are comfortable with PCs that will be a big advantage to use the Toastmaster and she said it is quite easy to learn and easy to use. A draw back for them is that it really is designed for one person to use and they often want three or more people to run the system (one for sound, one for cameras, etc). She offered to have us come down and check out their smaller studio where they use the Toastmaster and see it in a "real" environment versus just having seen Rush with the demo here. I told her that if we were interested in a field trip to do that I would get back in touch with her. She was really talking to me in terms that I didn't understand - meaning she was talking A/V speak so I think that tells me that real A/V trained people think the Toastmaster is too simplified for them, but then again, that is what we felt was appealing for us. • Page 2 Attachment B: Granicus References Rhonda Coxen — Town of Snowmass, CO Town Clerk Loves it —they've had it about one year. It took a while for Town Council members to get used to in terms of how she was doing the minutes, which was slightly different from before. Granicus came out and trained and was there for 1 meeting day. They have had some issues, but they've all been on their end and not the fault of Granicus. She said that Granicus has excellent support. It is user-friendly, but you need to use it frequently so you don't forget how. The public loves it. If they are having any problems with the web streaming, the 2nd homeowners are on the phone asking where the video. Currently, they use it just for Council Meetings and 2nd Homeowner Meetings (Snowmass has a 2"d Homeowner Board). They haven't done anything else with it because they've gone through two PlOs in the last year, but see plenty of potential to increase its use; they just need to have staff to take it on. She strongly recommended attending users' conference in San Francisco. Kit Lammers- City of Lakewood, CO Television Services Manager They have been using Granicus a little over a year. They purchased the basic package and do not have the MinuteMaker portion at this time. What they like most is that it doesn't take a whole lot of involvement. The webmaster doesn't have to be involved at all. They simply load the agenda, click start and it starts streaming. At the end of the meeting they click stop and it's automatically uploaded with a link created automatically on the website. They did look at some other companies, but they were much more involved and staff would need to upload, create link, etc. They also liked the fee structure of Granicus, which is a set monthly fee. Other companies charge often per click or amount of video and this would make it very hard to budget for. Granicus doesn't charge additional for hosting space or high traffic. You can also track the amount of clicks on a link through Granicus web tracking. They have also developed "web shorts" — brief instructional videos. Some examples of these web shorts include: how to pay a traffic ticket or a quick walk through the Rec Center to show viewers what the facility offers, how to reserve a room, etc. These have been very popular and have taken a lot of demand off of staff by reducing phone calls. Granicus has also saved staff time in other ways. They used to have DVD/video copies of all Council meetings available for public check-out. He can't remember the last time they had a request for a copy. Also helps Dept Heads who can work in their offices and then see when it's time for them to come in and participate in the meeting. Lakewood went through a bid process for Granicus and TOA should be able to "tag" onto their bid if we wanted. Sam Rainguet — City of Grand Junction, CO Public Information Officer They have had Granicus for about three months and are very pleased with it. Like us, the only way their citizens can view Town Council meetings is if they have cable. There has been a positive response to being able to view Council meetings online as well now. They have had some small issues, but Granicus has been responsive and they were sorted out quickly. They currently use the web streaming for Town Council, Planning & Zoning, and other meetings like Comprehensive Planning Meeting, Police Department Recruiting Video, etc. Overall, they are happy with Granicus. • Page 3 FINANCIAL MATTERS May 27, 2008 1. YTD Building Revenue Report Actual vs Budget - April 2008 2. Detail - Real Estate Transfer Taxes - April 2008 3. Accomodations Tax Worksheet Actual vs Budget - March 2008 4. Sales Tax Worksheet Actual vs Budget - March 2008 H 0 O zW Ox g W WH OFC H 5 � O H0 '54202','54203 and revledgr.account in ('52201','52203','52204','54201' \ pa W cr N 0 L- 0 O N Ol O\ 01 00 NNH to to toH 00 00 CO >4 N CON W L- M NN N M L� In W l0 LO H O to N N N l` �N N H H CO 1/40 O cc14to J I� W 10 M10 H HMON N N N 1.9 -C� cr O to H O0lH O N N N N 441., c14 HN to 0 � 00 W OD HiMMcr IN NMHH H H vOLr Nt L-MNN 00 W 00 to N W 10 N N N H H Hi V-1, ML(1 to cr to 010 TV00 W 00 z N L- W 00 H M O 10 M M M o W M cr to to co W O N N N- N Ln Ol M co O\ O O\ 0 N N N O WW L� to 10 W to to o N H H H M WO N HMr 00 co 00 f H N HH M M M W Si RECEIVABLES 0000 0000 0 0 0 0000 0000 0 0 0 00) 0000 0000 M o0 CO OH cr oocr 0000 to to Tv H a ai H N O N 000 N N N WW W M mom W w 00 0 N a U 0 - 00 M W 0) of M N M M W . . . . W 0 t H H H N to to to H H H H H 0000 0000 0 0 0 W 0000 0000 0 0 0 0 O 0000 0000 O o 0 • O O O O O O O O O O 0 O 0000 0000 0 0 -0 to o to to to to LI) O O O H H00 W N NMM to N N N n1/40 N cr LI) M M co O H H H 0 U 0) g H a H O W a I W o O E H H PU W I w o ff I H W W w mH W I HH£u) m0)W0) H-0 M I HHp.:f-+ WW W U goo o Pd ZZWHg Wrx0O H �� w 0 0 a c41, w a lk W z 1W -I -I 0 ow 0 OH H aa-W x00)0) Z 000 (OWa 0) H 000m OHWw O a' •• 0.00 OHO H ZOHO 0 00 Ho)H HPSU] 0.0 • 0.00z W rrw�� z0 I nm U HOO pNN. HO • 7G+0 0.'a �' I UM MOWN W W Z W W w nHw Ham•• xO. W WHa 00.0)0) a0AOW ZCIN O N O O 0 •• z x W E.E. HW a n,--," z z OH O C7 p0 I 0 HC O H H 0.00 z 0 0 0 H0 -I P z .7 U H Lo o W.. o o HA� W 0 0 MPX .-1O C4H0 OH qH Mg ME-IMgHW MMlo00WHHH ACC TITLE NOT FOUND GENERAL FUND 000g 0 8 00 0 g g un NNL(1 to OH to to N H 0 H TOTAL REPORT Town of Avon Real Estate Transfer Tax Calendar Year 2008 Purchaser Name Property March Timeshare Title Timeshare Transfer Timeshare Transfer 1st American Heritage 1st American Heritage Title Comp Rockies Title Comp Rockies Title Comp Rockies Title Comp Rockies Title Comp Rockies Title Comp Rockies Title Comp Rockies Title Comp Rockies Title Comp Rockies Title Comp Rockies Title Comp Rockies JRA Services Rescort Closings Title Comp Rockies Valerie Ball Andrea & Jason Noakes Jared, Donald & Susan Barnes John & Evelyn Steil Emily Stautner & Michael Kearl Ellen A. Silver Scott Hayden Elbow LLC Christie Lodge Timeshare Christie Lodge Timeshare Christie Lodge Timeshare Falcon Pointe 0103-13 Falcon Pointe 300-52 Mtn. Vista 51-07 Mtn. Vista 07-08 Mtn. Vista 09-08 Mtn. Vista 10-08 Mtn. Vista 13-08 Mtn. Vista 14-08 Mtn. Vista 15-08 Mtn. Vista 16-08 Mtn. Vista 1205-11 Mtn. Vista 1404 & 1402-24 Mtn. Vista 1406 & 1408-50 Mtn. Vista 1408-47 Mtn. Vista 1602-01 Lakeside Terrace D-203-7 Sunridge @ Avon II 304-J Bristol Pines # 17 Bridgewater B-4 Seasons 410 Greenbrier A 1 Greenbrier D 29 Avon Commercial Center 234 Metcalf Commercial Park 207 Samantha Bogash, Donald & Helen Gersten 2424 Draw Spur Townhome # 2 Alfred V. Chieco Lot 48 Blk 3 WR Total April Revenue Total YTD Revenue Total 2008 Budget Amount Received Riverfront PUD $ 209,262.60 $ 2.00 2.00 11.90 70.00 147.50 549.90 419.90 536.00 899.90 2,549.70 540.00 730.90 4,119.80 40.00 1,195.00 270.00 1.12 22.00 107.50 3,400.00 5,200.00 5,000.00 6,900.00 4,700.00 3,500.00 7,440.00 10,800.00 5,800.00 5,000.00 69,955.12 279,217.72 2,500,000.00 5,048,204.00 The Gates at Beaver Creek 1,000,000.00 Variance, Favorable (Unfavorable) $ (2,220,782.28) $ (5,048,204.00) $ (1,000,000.00) I- W W co 2V / C Idi C O O V 0 z z O 0 < 0 2 5 0 �Vy ✓ 2008 Actual C C 0 co N O O U 0 Df 0 0 0 0 0 0 0 0 0 0 0 0 O CO N 0 0 0 0 0 0 0 0 0 LO 0 0 0 0 O. 0 0 N0 0 0 0 0 0 0 0 N- x- 0 CO CO CO CA 0 CO •- N 0 rLO N- N: C) h ti CO CO ER N- N N r CO ti Efl O O GD r N NLO C) M CV • 0 CV N O) O in ~OC) CO N-• E9. 111111111 M CO N CO CO M CO CO 0) (1� co r co CO N CO - (0 'R CO LO CA h 0) CA O N N N- N N N N- (CO 0 r co 1.6 (00 r CO C O C6 C6 Nco co CNI M N N co O N O CO N 0) CO C- CO 0 0 0 CO CO CO U) O CO O 0) CO 0 CO co • a) a 0 a) ON) M M ti 000 0 U)(A N. 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'7 O RA CO N N co CO N n' CO CO E CC) C10 4 N N O 00 C10 r co co CC) N N '4- 0) CO co co M N- fH O 6) h O CO CO — CC) N O CO CO CO N- N 0 O CP O N- CO CO CA O N- N 4 CO CC) O CO N- N O O N CO 0 O M 10 M N CC) N CC) O 'R N- 0 CO N- M C[) - O CC) M 4 CNO N- M M CO N CV M M CO CO N N CO ea 0 '7 CO N 7r. 10 CO N CO O CO CC) N CO caa CO N 'I' CO O) 0 O ) N N C) � N CO N o1 O co o) C) coMco 6M co COO `�t d' .4 co N CO CO N N N N CC) EA N N N .0 2 Ca N E a) E CE,) O) CC) .=_ CC) 0 0 m N O O C) 7 LL rG Q 2 '7 7 Q co 0 z o CO CO O co co 0 C10 - O) N CO LO LC) 69 N_ CD co - CO CO 69 O O CO CALO C10 O 00 C!i C!i b9 O H Memo To: Honorable Mayor and Town Council Thru: Larry Brooks, Town Manager From: Justin Hildreth, Town Engineer% Shane Pegram, Engineer II Date: May 21, 2008 Re: Avon Recreation Center Remodel Update Summary: This memo provides an update to Town Council on the design and construction cost for the Avon Recreation Center Remodel. Victor Mark Donaldson Architects (VMDA) has completed the design services for the project. Mark Young Construction won the competitive bid for the project and will be awarded the contract following Council approval during tonight's Regular Town Council Meeting. Previous Council Action: October 2, 2007 Council directed staff to investigate remodel options for the Recreation Center. January 8, 2008 VMDA's proposal for base mapping, architectural & engineering services was approved. March 11, 2008 VMDA's remodel plans and Evans Chaffee's cost estimate presented to Council. Council provided staff with direction to move forward with final design and competitive construction bidding. Council also requested that staff and VMDA investigate the possibility of adding additional windows to the 2nd floor remodel. March 25, 2008 VMDA's add -service fee proposal for the window additions along the south wall and sky lights was approved. Background: Town of Avon Recreation Center Remodel plans were presented to Town Council during the March 11, 2008 council meeting. Town Council approved staff's request to have VMDA prepare construction documents, bid out the project, and requested that staff explore the potential for additional windows on the new 2nd floor over the existing lobby. Suggested window locations included the south wall facing the pool, the north wall above the child care roof, the west wall in line with existing windows, and sky lights above the stretching area and equipment maintenance area. VMDA provided opinions for each suggested window installation in their add -service fee proposal that was approved on March 25, 2008. The windows on the north side of the building were not recommended because the increased heat loss would require mechanical upgrades. The west wall window that would capture light from the existing exterior window was not recommended because the top of the existing window is only 24" above the new second floor elevation and additional exterior glazing would be required. VMDA recommended the installation of the windows in the south wall facing the pool and skylights over the stretching area. The warmer temperatures in the pool area prevent increased heat loss on the south wall and two skylights over the stretching area do not increase the heat loss above the capacity of the existing mechanical system. Discussion: Continued growth of the Avon Recreation Center has created a need for more space for employee offices, storage and equipment maintenance. Town Council directed staff during the October 2, 2007 meeting to investigate remodel options that will continue to be used after the planned Phase II Recreation Center expansion or the construction of the parking garage. VMDA developed remodel floor plans (Exhibit A) after several meetings with Recreation Center and Engineering staff. The plans depict the addition of a second floor throughout the existing lobby and remodel of the daycare facilities. The second floor addition will provide offices, a conference room, equipment maintenance area, and an additional stretching area. The daycare remodel will provide additional offices, storage space, and improve operational efficiency. The Energy Engineering Study prepared by the Colorado Governor's Energy Office for the Recreation Center has been reviewed and has minimal impact on this project. Applicable suggestions from the study have been included into the project specifications. Staff requested bids from four contractors that were pre -qualified by VMDA. Engineering staff held a sealed bid opening on May 19, 2008. RA Nelson, Evans Chaffee Construction Group and Mark Young Construction all provided bids that met the bid process requirements. More detail about Mark Young Construction's low bid of $535,233 is provided in the Regular Council Meeting Consent Agenda memo. Staff is requesting approval of Mark Young's bid and award of the construction contract during the Consent Agenda. Financial Implications: Mark Young's base bid for construction is $535,233. The following three alternates were provided: • Add Alternate #1: Demolition and Rebuilding of all 2nd level column shafts to gain incremental SF useable area ($5,045). • Add Alternate #2: Reconfiguration of roof drainage in 2nd level column shafts ($1,589). • Alternate #3 (Deduct): Install new steel beams inside of existing walls to avoid temporary shoring of 2 -story wall system (-$8,500). Staff recommends eliminating Alternate # 1 and approving Alternates # 2 & 3. This would bring the construction contract total to $528,322. • Page 2 The Town of Avon 2008 CIP Budget includes $660,000 for the Avon Recreation Center remodel. The following table is a break down of expected costs. Project Item Estimated Budget Proposed Budget Design $70,000 $70,000 Construction Cost Estimate (including alternates) $524,000 $529,000 IT Components $15,000 $15,000 Special Inspections $5,000 $5,000 Contingency $46,000 $41,000 Total Budget $660,000 $660,000 Town Manager Comments: LosAirty NOTES: • Exhibit A — Recreation Center Remodel Plans, dated April 24, 2008 • Page 3 DDSTINTB PRAMOIe x t_l�i. PROVIDE ADD-ALTBEIATE M POR DEFY) MD REBULDIN9 OP ALL 3 10 LEVEL COO* SHAMS APERE NEW =MB 5 TO BE INSTALLED IF 18N HEW 141GT445 HILL NOT FIT - BEAM FlAN5E IN FLOOR MAY OBSTRUCT PASSASE PROVIDE ADD-ALI@MATE ID MR RECON'IOLRATION OF ROOF DRANAEG CONGEALED M SOFFIT/CCUAM 5HAPT IF rr OBOTR10T3 THE ?EH PEG) SY5T84 INSTALLATION ELL CM EXPOSED LIXUM AS WIWI. MTH 9-3/8' Fe WALL W 5/3' eve (TrP2 LOCATION) - MATCH PJ45TMB 341541 PALLS PR'VIOUJLY ENCLOSED 488 SOFFIT P4TH 5/5' 6443 TO MATCH EJ4STNN& POLL AMA B6ah1 SILLS TO HATCH OI SECOND LEVEL FLOOR PLAN EJ4SMS WRAPPED STRUCTURAL 514 COLUMN (1YP) RELOCATED PMB.S AND FRAFE REMOVED LOCATION V OFCO4D FLOOR STRETCHY AREA 202 18N FIHTE OAK 50.1 TO MATCH ADJACENT 80511N8 SILLS TO 714 5C/7TH (TIP ALL T ('400Y5 me SIDE) 51RETCWINS BAR - ANCHORED 4 RELOCATED RE. DP02 (84 SAIDSTOIE SILL TO HATCH AWK.e:T E705TM8 SILLS TO THE SCUM ML -L- TYPE LE6ENP E)4STM5 CONSTRUCTION4MECNRY HALL I105TOTB 0Of4TRICTICN-514 STUD NLL (4540044111510110(45-5/548 WALL 1.1/ 5/41 6F8 BOTH SIDES - EULD FILL MONT TO STRUCTURE OR SOPPT aims NOTED 0711345•M H81 COl5TRUCTI0N-PMRUL HEi3Hf FETAL STUD HALL - 35 0 TO 42. 158/, 5/3' 6Y5 BOTH SIDES, 3400TH-FIIi9B0 MOO CAP HMV EASED EDGES 4)457018 COI5TRKT104 TO BE RB4WED NOTE. CONTRACTOR SHALL MATCH 415511 i8 HALL CONSIR.GRION TYPE AS REGUREID, FOR STRICT AOEFENY.E TO CODE COMPLIANCE ALIEN WALL MTH PAGE OF INSTINB SOFFIT (LONER Cr T1E-2) FLOOR (1202 TO MATCH q�+ Frio.' POCH FLOOR 5EC1R77 MOOR 0DDUNS DOCUMENTS ON ARCHITECTURE PLAID NJiNG INTERI SINCE 1977 ARCHI TECTS 0048E BEAVER CREEK BLVD SUITE 207 BOX 5300 AVON, CO 81620 970.949.5200 vmda@vmda.com FAX 949.5205 i W • 0 ZQ4D a O� op� 0 I 2 W Up Q mz W No p ©COPYRIGHT Victor Mark Donaldson ArchiteAll Rights Reserved REVISION DATE JOB NO. 5/8/08 4/24/2008 0731 SECOND LEVEL FLOOR PLAN SHEET NO. A1.2 trIZEL PROVIDE LEN CARPET PM INTEGRAL PAD FOR ROOM 105,104, 105,105 AW ICI MR Al2 EXOTIN4 PAVED AREA EXISTING LAW5GMED AREA Ma REFER TO SLEET 712 P0R ALL MANEAERIN4 CLEARANCE?. ARdPD DOORS. PROVDE A RIN OP l2 PARALLEL TO DOORWAY BEYOND LATCH MD 46' PERPEIDICO AR TO DOORMhY ON TIE PUSH we OP TIE DOOR PROVIDE A MR OP ID' PARALLEL TO DOORWAY BEYOND LATCH AID 46' PERFEIDICU-AR TO DOORWAY 054 TIE PILL SCE OF TIE DOOR [DIET, ALL 184 COMMOTION FLU-HERR WALLS (ROOFS ICS, b5, 106,101, MD 106) TO TERMINATE 6' ABOVE 1E4 Hel£3T ADJACENT CEILAIG 6RD - FRO/IDE IN6U AT10N ABOVE CEILINGS 54 ICS AND 106 FOR NOISE REDUCTION N GILL WALL TO MATCH EXISTING LOUNGE ICR2 855TIN6 APR-WYL5, comma, NO C.^BINET9 TO REMAIN KITH PACE OP EXISTI115 WALL ALIGN HEM WALL NTH PACE OF EXSTING MALL vag .w.w,Rmum ALIGN 1404 WALL WITH PACE OP 505TING HALL VISITE, CONCRETE BLOCK WAI5BCOT WV CAP PROVIDE CARPET WITH MIEGRN. PAD PLR A72 POOL AREA EEYCID O I F I RST LEVEL FLOOR FLAN • ALIGN 184144L - PM FACE or EX511NG WALL. EXISTING WRAPPED 5TfdGARN. 5T®- COLLFR Mr) 184 TS COLLIE RE, 5TRUOT - iF----------.....,....jCRAP NCH 5/0' 548 - PARR TO MATCH E,OSTI46 L.OEBY WALLS - BRAY VINYL BASE TO MATCH PJ05TINB RECEPTION DM TOE KICK WALL TYPE LEGEND: E%HTM4 CONESTRUCTION-MASOhRY WALL DQ51159 CONSTRICTION -57E8 STUD WALL 184 CON ETMKTION 9-5/6 he POLL kV 5/6 BPS BOTH 9ID04 - ERD RLL HERR TO STRUCTURE OR SOFFIT 9165 NOTED 015EMISE l'/////A 18'1 la6TPoK.IION-PARTUL I®5Hf MCTAL 51W POLL - EUID TO 42' HIGH, 5/6' BYE '5010 EDE5, 54001N -PINS!® HOOD -SAP WITH EASED MGM [ 7 EOSTIM CONSTRICTION TO Ise REMOVED NOTE, CONTRACTOR SHPLL MATCH ETIST1N9 WAd1 wren rolcTION TYPE A5 REWIRED, PLR STRICT ADMRENCE TO LODE CONFLIANCE KEYED NOTES, RIPLACE2 CLEAN -OUT Access HOLES PM A SINSLE 6'X6' ACCESS PA18 - PATCH WALL. M HECJ35RRY - FAINT TO MATCH MISTING RELOCATED EASTMB DOOR MD 540511! P8 DPOI RELOCATED EXISTING LOOSE STORAGE BIN CL5IE9156 PPR - LONGER 014E5AON TO OF HORIZONTAL RSV GALT STORAGE EN CLIMES TO MATCH Ep511N5 50 2/A 5S tgaEr, REFER TO 9/11.7 FOR 187 DOOR MAN LOCATED 154015501011+500650 LEVEL Il I BUDDOfn1G DOCUMENTS ON ARCHITECTURE PL4NNiNG INTERF:,RS SINCE 1477 ARCHI TECTS 0048 E BEAVER CREEK BLVD SUITE 207 BOX 5300 AVON, CO 81620 970.949.5200 vmda@vmda.com FAX 949.5205 ©COPYRIGHT Victor Mark Donaldson Architects All Rights Reserved REVISION 4/24/2008 FIRST LEVEL FLOOR PLAN Memo To: Honorable Mayor and Town Council Thru: Larry Brooks/Town Manager From: Meryl Jacobs/Director of Recreation 11.1\ Date: May 21, 2008 Re: October Closure of Avon Recreation Center Summary: Due to the nature of the re -model at the Recreation Center it will be necessary to close the facility for the month of October. Over the next several months staff will evaluate and attempt to minimize the impacts of the close down. Discussion: The good news is that staff has been through the process of a month long closure during the 2001 re -model of the locker rooms. Through this experience we have identified the following issues that will need to be addressed: Patrons: Notification of the construction and closure will occur one month in advance. All passes will be adjusted by the number of days affected. Staff will contact other local fitness providers to find an alternative workout option for our customers. In the past a club in Vail waived the initiation fee and offered resident rates to Recreation Center pass holders. Our goal will be to structure a similar deal for Avon members. Personnel: All full and part-time employees of the department will be offered the opportunity to maintain regular hours. It may be necessary to move offices that are in the middle of or immediately under the construction zone. Staff will relocate temporarily to other safe areas in the building. Our part-time employees will be able to pick up hours working on the internal projects listed below. It is possible that some part-time employees will opt for a temporary lay-off, should they not wish to participate in the projects identified below. Projects: The month long closure provides an excellent opportunity to complete a number of interior projects that have been pending. • Re -plastering of the pools via asset management program • Interior painting of high walls • Re -model the upstairs activities room to accommodate spin classes • Sand and seal hardwood aerobics floor • Sand and seal all locker room doors • Rebuild/replace AHU 1 & 2 via asset management program • Upgrade building automation system via asset management program • Replace frog water feature via asset management program • Strip and wax tuflex flooring in the cardio area • Deep clean locker rooms and cardio/weight equipment Programs: All aerobics, babysitting & aquatics programming will cease during the month of October. Youth, adult and special events will continue as usual. Registration for Recreation activities will take place at the log cabin, which will be staffed by front desk attendants. If we experience a warm fall, it will be possible to extend the paddle boating season to help recover lost revenue. Financial Implications: Typical Recreation revenue generated during month of October is $70,000.00. $10,000 of this revenue is attributed to youth programs which will continue to accrue during the closedown. The lost revenue ($60,000.00) has been reflected in the 2008 budget. Town Manager Comments: *Cti 774".145 Memo To: Honorable Mayor and Town Council Thru: Larry Brooks, Town Manager From: Justin Hildreth, Town Engineers Date: May 22, 2008 Re: Western Expansion of the Seasons as Proposed in the Town Center West Investment Plan Summary: This memo is to discuss with Town Council the western expansion of the Seasons at Avon (Seasons) as proposed in the Town Center West Investment Plan (TCWIP). The TCWIP recommends that the Seasons be expanded to the west in the current location of Benchmark Road, north of the Library. Exhibit A identifies the proposed location. The construction of this expansion has several impacts to the Main Street project including the relocation of utilities, the Library parking lot design, and the Library/Recreation Center plaza design. Staff is recommending that the Seasons expansion not be incorporated into the Main Street design for two reasons: Gart Properties, who control the retail spaces in the Seasons do not have an interest at this time to construct the expansion, and with the recent election results, it is unlikely that the Town could sell the property to have it developed. Background: In 2007, the Town Council approved the TCWIP to encourage and facilitate the revitalization of the core of Avon. The Main Street project consists of a new road from Avon Road to Lake Street which will be the east portal of Harry A. Nottingham Park. The project will include utility, drainage, and roadway work on the area immediately east of the Avon Public Library, and will consist of a shared vehicular/pedestrian roadway that prioritizes public gathering spaces, plazas, and unimpeded pedestrian movements. The streetscape will follow the design guidelines and concepts set forth in the Town Center West Investment Plan. Discussion: The TCWIP recommends that the Seasons be expanded into Tract G, with ground floor retail and housing on subsequent floors. The goal of the additional retail space is to help the West Town Center area reach the critical mass of retail to become viable. There is approximately 50,000 ft2 of existing retail space and the plan recommends at least 85,000 ft2 to reach a critical mass. The Seasons expansion has the following impacts to the design of Main Street: • It will require that two 30 -inch diameter storm sewer pipes be relocated • It requires the construction of the cul-de-sac in the Library parking lot • Impacts the layout and views from the Library/Recreation Center Plaza • Eliminates the possibility of a vehicular connection from Benchmark Road to Main Street Recommendation: Staff is recommending that the utilities not be relocated because there is too much uncertainty regarding the Seasons western expansion. If and when the expansion occurs, the developer can assume those costs. Also, Staff is proposing to design that area to the same standards as the rest of the Main Street design and be incorporated into Library/Recreation Center Plaza. Financial Implications: Not relocating the storm sewer will save approximately $75,000 in the Main Street construction budget. Town Manager Comments: Attachments: A — Site Map • Page 2 fp a L. a) 0 CO E a) (13 L. C. West Town Center District I Building massing and footrprints are for descriptive purposes only.