TC Council Packet 07-22-2003STATE OF COLORADO )
COUNTY OF EAGLE ) SS
TOWN OF AVON 1
NOTICE IS HEREBY GIVEN THAT A WORK SESSION OF THE TOWN COUNCIL OF THE
TOWN OF AVON, COLORADO, WILL BE HELD JULY 22, 2003, AT 3:15 P.M. IN THE
WILDRIDGE FIRE STATION LOCATED AT 2110 WILDRIDGE ROAD, AVON, COLORADO
FOR THE PURPOSE OF DISCUSSING AND CONSIDERING THE FOLLOWING:
3:15 PM - 4:00 PM 1) Council Committee Updates
Swift Gulch Maintenance & Use Agreements -
(Mayor Reynolds & Mayor Pro Tern McDevitt)
Skier Shuttle (Councilor Wolfe)
Wildridge Traffic (Councilor P. Buckley)
4:00 PM - 4:30 PM 2) Lot 61 Discussion (Ruth Borne & Norm Wood)
4:30 PM - 5:15 PM 3) Vassar Meadows Land Exchange
(Ruth Borne)
5:15 PM - 5:25 PM 4) Staff Updates -
Council Questions
Consent Agenda Questions
AND SUCH OTHER BUSINESS AS MAY COME BEFORE THE COUNCIL. THIS MEETING IS
OPEN TO THE PUBLIC.
TOWN OF AVON, COLORADO
BY: ? J" \c
Patty cKenny
To Jerk
POSTED AT THE FOLLOWING PUBLIC PLACES WITHIN THE TOWN OF AVON ON
JULY 18, 2003:
AVON MUNICIPAL BUILDING, MAIN LOBBY
ALPINE BANK, MAIN LOBBY
AVON RECREATION CENTER, MAIN LOBBY
CITY MARKET, MAIN LOBBY
Town Clerk\Council\Agendas\2003\Avon Council Meeting.03.07.22
FINANCIAL MATTERS
July 22, 2003
1. Detail-Building Permit Report
2. Detail-Real Estate Transfer Taxes
3. Detail-Sales Tax Update
4. Detail -Accomodations Tax Update
Town of Avon 970-748-4030
P.O.Box 975
Avon, Co. 81620
748-4094 For Inspection Request
Permit Tally Printed: 7/1/2003
For: June, 2003 Page 1 of 3
Permit Purpose:
Public:
# of Bldgs:
Private: 4
# of Bldgs:
Construction Value: $.00
# of Units: Permit Charges:
Construction Value: $227,000.00
# of Units: Permit Charges:
$.00
$3,158.95
Permit Purpose: Expand SF Residential
Public:
# of Bldgs: # of Units:
Private: 2
# of Bldgs: 1 # of Units: 1
Construction Value: $.OC
Permit Charges:
Construction Value: $410,250.00
Permit Charges:
$.00
$5,908.06
Permit Purpose: New SF Residential
Permit Tally Printed: 7/1/2003
Page 2 of 3
For: June, 2003
Permit Purpose: New SF Residential
Public: Construction Value: $.00
# of Bldgs: # of Units: Permit Charges: $.00
Private: 2 Construction Value: $1,950,000.00
# of Bldgs: 2 # of Units: 2 Permit Charges: $22,865.70
Permit Purpose: Repair/Remodel Comm/Indust
Public: Construction Value: $.00
# of Bldgs: # of Units: Permit Charges: $.00
Private: 1 Construction Value: $1,328,000.00
# of Bldgs: 1 # of Units: Permit Charges: $.00
Permit Purpose: Repair/Remodel MF Residential
Public: Construction Value: $.00
# of Bldgs: # of Units: Permit Charges: $.00
Private: 1 Construction Value: $10,000.00
# of Bldgs: # of Units: Permit Charges: $181.25
Permit Purpose: Tenant Finish
Permit Tally Printed: 7/1/2003
For: June, 2003 Page 3 of 3
Permit Purpose: Tenant Finish
Public:
# of Bldgs: # of Units:
Private: 1
# of Bldgs: # of Units:
Construction Value: $.OC
Permit Charges:
Construction Value: $54,000.00
Permit Charges:
$.00
$1,440.90
Totals:
Public:
# of Bldgs
Private: 11
# of Bldgs: 4
Construction Value: $.00
# of Units: Permit Charges: $.00
Construction Value: $3,979,250.00
# of Units: 3 Permit Charges: $33,554.86
Town of Avon
Real Estate Transfer Tax Transactions
Calendar Year 2003
Jun-03
Purchaser Amount of RETT
Name Property Received
MONTH Balance Forward $681,928.52
Title Comp Rockies Christie Lodge Timeshare $339.20
Title Comp Rockies Christie Lodge Timeshare $185.60
Title Comp Rockies Christie Lodge Timeshare $371.20
Title Comp Rockies Christie Lodge Timeshare $540.80
Title Comp Rockies Christie Lodge Timeshare $403.20
Title Comp Rockies Lakeside Terrace $994.60
Title Comp Rockies Lakeside Terrace $554.70
Title Comp Rockies Lakeside Terrace $1,474.60
Title Comp Rockies Mtn. Vista $4,048.80
Title Comp Rockies Mtn. Vista $3,399.30
Timeshare Closings Mtn. Vista $422.00
Title Comp Rockies Mtn. Vista $4,239.00
Title Comp Rockies Mtn. Vista $4,368.90
Title Comp Rockies Mtn. Vista $3,889.10
Mascaros, Michael & Catherine Cufaude Townhouses # B $3,300.00
Jorge Holdings, If LLC Sunridge @ Avon C-308 $3,180.00
Denhart, Jason & Fara Alpenflora Condo # 3 $1,380.00
Douglas Nelson Avon Crossing #3305 $1,000.00
Bergin Michael Avon Crossing #3207 $979.60
Kurkulis, Andrew & Enrica Lodge @ Brookside # 207 $6,700.00
Leff, Barry Lodge @ Brookside # 210 $2,980.00
Brown, Carolyn Jane Timber Loft# D $10,380.00
Hosler, Randy & Lynn Greenbrier Phase I A-7 $635.00
Mendez, Andres & Carmen Falcon Pointe 0408 $50.00
Hargeaves, Wendy & Timothy Lot 47C Blk 1 Wildridge $10,400.00
NcNeill, Vincent & Dainee Lot 7 B Blk 4 Wildridge $14,700.00
Blatchley, Ron & Ruth Lot 33B Blk 2 Wildridge $14,780.00
Moore, Kent & Debra Lot 33A Blk 2 Wildridge $14,680.00
Total through -----June $792,304.12
Total through -----May $681,928.52
Receipts $110,375.60
TOWN OF AVON
SALES TAX BY MONTH
1999 98'-99'% 2000 99'-00'% 2001 00'-01% 2002 01'-02% 2003 02'-03% Total5-Yr
Change Change Change Change Change % Increase
January 384,939.69 1.45% 359,721.88 -6.55% 408,217.16 13.48% 411,790.30 0.88% 416,475.94 1.14% 8.19%
February 384,939.69 1.81% 397,291.59 3.21% 401,384.50 1.03% 400,493.88 -0.22% 436,108.60 8.89% 13.29%
March 384,939.69 -16.35% 457,053.94 18.73% 503,411.30 10.14% 482,084.42 -4.24% 493,056.54 2.28% 28.09%
April 384,939.69 24.09% 337,087.43 -12.43% 344,079.71 2.07% 289,326.67 -15.91% 311,212.23 7.56% -19.15%
May 384,939.69 54.54% 286,191.36 -25.65% 317,331.11 10.88% 299,677.89 -5.56% 292,634.62 -2.35% -23.98%
June 384,939.69 14.04% 398,869.89 3.62% 393,695.61 -1.30% 355,084.11 -9.81% - -100.00% -100.00%
July 384,939.69 4.01% 415,978.51 8.06% 434,867.02 4.54% 399,046.84 -8.24% -100.00% -100.00%
August 384,939.69 6.01% 400,447.52 4.03% 421,012.61 5.14% 391,457.32 -7.02% -100.00% -100.00%
September 384,939.69 15.42% 375,400.90 -2.48% 356,264.03 -5.10% 335,782.58 -5.75% -100.00% -100.00%
October 295,541.62 -3.11% 320,796.00 8.55% 361,688.95 12.75% 318,052.07 -12.06% -100.00% -100.00%
November 320,335.28 -4.40% 329,170.99 2.76% 333,024.51 1.17% 321,486.88 -3.46% -100.00% -100.00%
December 564,813.35 2.68% 607,777.58 7.61% 615,165.05 1.22% 679,811.56 10.51% -100.00% -100.00%
YTD Total 4,645,147.46 6.26% 4,685,787.59 0.87% 4,890,141.56 4.36% 4,684,094.52 -4.21% 1,949,487.93 3.51% 7.15%
TOWN OF AVON
ACCOMMODATIONS TAX BY MONTH
1999 981-99% 2000 99'-00'% 2001 00'-01'% 2002 01'-02'% 2003 02'-03'% Total 5-Yr
Change Change Change Change Change % Increase
January $ 41,102.99 4.44% $ 24,753.92 -39.78% $ 35,913.75 45.08% $ 33,569.05 -6.53% $ 33,098.93 -1.40% -14.71%
February 36,985.03 -13.52% 32,158.10 -13.05% 42,137.63 31.03% 40.888.10 -2.97% 46,317.21 13.28% 4.40%
March 42,018.24 -17.67% 42,385.82 0.87% 55,435.56 30.79% 56,372.30 1.69% 71,438.85 26.73% 10.46%
April 11,609.15 -14.37% 10,166.11 -12.43% 12,152.00 19.53% 12.536.40 3.16% 12,755.91 1.75% -7.53%
May 6,117.50 6.15% 5,712.27 -6.62% 6,749.18 18.15% 8,424.93 24.83% 4,077.14 -51.61% 46.19%
June 14,958.28 18.63% 15,610.67 4.36% 15,630.07 0.12% 13,301.20 -14.90% -100.00% 5.49%
July 21,120.57 1.32% 21,769.19 3.07% 22,567.70 3.67% 21,435.73 -5.02% -100.00% 2.83%
August 16,452.89 -28.08% 17,093.13 3.89% 19,873.96 16.27% 17,483.54 -12.03% -100.00% -23.57%
September 10,300.61 -8.54% 12,810.60 24.37% 13,059.89 1.95% 13,041.26 -0.14% -100.00% 15.80%
October 7,258.18 -12.72% 9,139.51 25.92% 7,065.21 -22.70% 9,998.17 41.51% -100.00% 20.23%
November 7,889.97 -27.03% 10,233.40 29.70% 7,592.38 -25.81% 10,582.27 39.38% -100.00% -2.14%
December 25.606.29 -21.46% 32,309.50 26.18% 29,964.55 -7.26% 32,498.49 8.46% -100.00% -0.32%
YTD Total $ 241,419.70 -11.18% $ 234,142.22 -3.01% $ 268,141.88 14.52% $ 270,131.44 0.74% $ 167,688.04 10.47% -0.62%
YTD Through May
Collections 1999-2003
i
180,000.00
160,000.00
140,000.00 r;
120,000.00
100,000.00 ,_?? 1 {t4
ri
80,000.00
r
60,000.00
40,000.00
20,000.00
1999 2000 2001 2002 2003
? Year
I
Monthly Collections for May
1999-2003
9,000.00
8,000.00
7,000.00
6,000.00
5,000.00
4,000.00
3,000.00
2,000.00
1,000.00
i
Year
1999 2000 2001 2002 2003
Memo
To: Honorable Mayor and Town Council
From: Norman Wood, Town Engineer W
Tambi Katieb, Community DevelopmenX?
Dab July 11, 2003
Re: Lot 61 PUD, Block 2, Benchmark at Beaver Creek - Proposed PUD
Planning Schedule with Selected Transportation Center Design
Summary: The Town has drafted two preliminary design layouts for a potential
transportation center on Lot 61, Block 2, Benchmark at Beaver Creek Subdivision.
On Wednesday July 16, 2003 Town staff and the owner of Lot 61 discussed which
alternative design layout was preferred. The Town also received a Preliminary Cost
Estimate for this project. Both the preliminary design and cost estimates will be reviewed
with Town Council at the July 22nd work session.
The preliminary design plan provides both the Town and Lot 61 owner adequate
information to draft a PUD plan and development agreement that will be mutually beneficial
to both parties.
The PUD development rights and Town rights to surface area for the transportation center
will be secured through the adoption of a development agreement, and the approval of a
subdivision plat to accomplish the land exchange. Finally, an amended PUD plan is
required. Entitlements to both parties and a final PUD plan must be approved prior to
February 3, 2004 or the owner would forfeit all development rights as currently specified in
Ordinance 03-01.
Below, find a proposed draft outline that would ensure this process move forward in a timely
manner.
July 16, 2003
• Meeting with Lot 61 representatives to review alternative Transportation Center
design plans.
July 22, 2003
Town acquires preliminary design and cost estimates for preferred alternative, and
preliminary information is reviewed by Town Council.
August 4, 2003
Owner submits a draft development agreement to Town staff for review that reflects
required Transportation Center area and entitlements to Town, and proposes
development standards (entitlements) of revised PUD.
Town Council Memo - July 14, 2003
Lot 61 PUD/Transportation Center Timelines- Planning Schedule Page 1 of 2
August 26, 2003
• Town Council review of draft development agreement and proposed Transportation
Center plan.
September 9, 2003 / September 23, 2003
• Town Council review of revised development agreement and proposed
Transportation Center design plan with staff recommendations.
October 28, 2003
• Owner submits a minor subdivision plat application to convey properties to conform
to proposals of development agreement and required property realignments.
November 11, 2003
• Town Council first reading of proposed development agreement
November 25, 2003
• Town Council second reading of development agreement and approval of final plat.
November 26, 2003
• Owner submits an amended PUD plan that incorporates the terms and conditions of
the approved development agreement and reconfigured parcel.
December 16, 2003
• Planning and Zoning Commission first hearing on amended PUD plan.
January 6, 2004
• Planning and Zoning Commission approval of amended PUD plan.
January 13, 2004
• First reading of PUD ordinance by Town Council.
January 27, 2004
• Second reading and final approval of PUD ordinance adopting an amended PUD
plan by Town Council.
7
F:ICounciAMEMOS1200311ot 61 Transportation Cntr Process. doc
Town Council Memo - July 14, 2003
Lot 61 PUD/Transportation Center Timelines- Planning Schedule Page 2 of 2
Memo
To: Honorable Mayor and Town Council
Thru: Larry Brooks, Town Manager
From: Ruth Borne, Director of Community Development
Date July 17, 2003
Re: Supplemental Outline on Land Exchange
Summary: Adam Poe, representative of Western Land Group who helped negotiate the land
swap transaction on behalf of Vail Associates has provided a summary of the different properties
involved in the land exchange, which is attached hereto as Exhibit "A". The proposed land swap is a
complex transaction with several parties and stakeholders.
The focus of the land swap for the Town of Avon is the West Avon parcel, which consists of
preserving 446 acres in a conservation easement and designating the remaining 32 acres for
development. The Eagle Valley Land Trust will hold the conservation easement on the West Avon
parcel and has raised $153,000. of private funds for this purpose. The remaining financial
commitments are as follows:
Vail Associates
*Town of Avon
Forest Service
EVLT
$3,400,000.
300,000.
556,520.
153.000.
$ 4,406,520
* The 2003 TOA budget does not include the $300,000. for the land exchange.
Staff is recommending that the Town of Avon endorse the land exchange but limit the approval with
the understanding that the zoning will be determined in accordance with the Town of Avon land use
requirements.
According to Barry Sheakley of the Forest Service, maintaining the pre-determined amount of open
space of 446 acres must be a specific element of the endorsement for the land exchange.
Town Manager Comments G??t chi
Memo to Town Council, July 17, 2003 Page 1 of 2
Supplemental Outline on Vassar Meadows Land Exchange
Please note: Copies of the EA and FONSI Report are available from the Avon Town Clerk
Memo to Town Council, July 17, 2003 Page 2 of 2
Supplemental Outline on Vassar Meadows Land Exchange
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TOWN OF AVON
REGULAR COUNCIL MEETING AGENDA
JULY 22, 2003 - 5:30 PM
MEETING TO HELD AT WILDRIDGE FIRE STATION
LOCATED AT 2110 WILDRIDGE ROAD, AVON, COLORADO
1. Call to Order/ Roll Call
2. Citizen Input
a. Angels in Action Run & Acrobatic Circus Updates- Julie Kessenich
b. Input from Wildridge Residents
c. Skier Shuttle Input
3. Ordinances
4. Resolutions
a. Resolution No. 03-30, Series of 2003, A Resolution to amend the 2003 Town of Avon
Budget (Scott Wright)
5. New Business
a. Capital Improvement Project Program for 2004 (Norm Wood)
6. Other Business
7. Unfinished Business
8. Town Manager Report
9. Town Attorney Report
10. Mayor Report
11. Consent Agenda
a. Approval of the July 8, 2003 Regular Council Meeting Minutes
b. Eagle County Regional Transportation Authority Service Agreement (Bob Reed)
c. Resolution No. 03-29, Series of 2003, Resolution approving the Final Condominium
Map, Grandview Condominiums, a Resubdivision of Lot 42, Block 1, Benchmark at
Beaver Creek, Town of Avon, Eagle County, Colorado (Ann Martens)
d. Resolution No. 03-31, Series of 2003, A Resolution approving the Final
Condominium Map, Swift Gulch Commercial Condominiums, A Resubdivision of Lot
68, Block 1, Benchmark at Beaver Creek, Town of Avon, Eagle County, Colorado
(Norm Wood)
e. Resolution No. 03-32, Series of 2003, A Resolution approving the Final
Condominium Map for Mountain Vista Condominiums, A Resubdivision of Lot 26,
Mountain Vista Resort Subdivision, Town of Avon, Eagle County, Colorado (Norm
Wood)
12. Adjournment
Town Clerk\Council\Agendas\2003Wvon Council Meeting.03.07.22
Memo
To: Honorable Mayor and Town Council
Thru: Larry Brooks, Town Manager
From: Scott Wright, Finance Director
Date: July 22, 2003
Re: Resolution 03-30, Capital Projects Fund Budget Amendment
Summary:
A budget amendment is proposed to the Capital Project's Fund for the Nottingham-Puder ditch piping
and Swift Gulch Road shoulder commitments in the amount of $56,941.
Recommendation:
Staff recommends that Council adopt the resolution discussed above as presented.
Town Manager Comments: 1
Attachments:
A- Summary of Proposed Amendment
B- Resolution 03-30
C- Copy of Letter from Bill Efting to Peter Jamar
D- Section 4.3(c) of the 1 s' amendment to the Village at (Avon) Annexation and Development
Agreement
E- CFC Construction Invoice
Page 1
RESOLUTION NO. 03-30
SERIES OF 2003
A RESOLUTION TO AMEND THE 2003 TOWN OF AVON BUDGET
A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES BY
FUND AND AMENDING THE 2003 BUDGET FOR THE TOWN OF AVON,
COLORADO, FOR THE CALENDAR YEAR BEGINNING ON THE FIRST DAY OF
JANUARY, 2003, AND ENDING ON THE LAST DAY OF DECEMBER, 2003.
WHEREAS, the Town Council of the Town of Avon has adopted the 2003
budget; and
WHEREAS, the Town Council reviewed the revised estimated revenues and
expenditures for 2003; and
WHEREAS, the Town Council finds it necessary to amend the 2003 budget to
more accurately reflect the revenues and expenditures for 2003; and
WHEREAS, whatever increases may have been made in the expenditures, like
increases were added to the revenues so that the budget remains in balance as required by
law.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF AVON, COLORADO:
Section 1. That estimated revenues and expenditures for the following fund is as
follows for 2003:
Original or
Previously
Amended
2003
Budget
Capital Projects Fund
Beginning Fund Balance $ 2,489.887
Revenues and Other Sources 2.501.149
Expenditures and Other Uses 1.882.271
Current
Proposed
Amended
2003
Budget
$ 2,489,887
2,501,149
1,939,212
Ending Fund Balance $ 3.108.765 $ 3,051.824
Section 2. That the budget, as submitted, amended, and hereinabove summarized
by fund, hereby is approved and adopted as the budget of the Town of Avon for the year
stated above.
Section 3. That the budget hereby approved and adopted shall be signed by the
Town Manager and made part of the public record of the Town.
ADOPTED this 22nd day of July, 2003.
ATTEST:
Patty McKenny, Town Clerk
TOWN OF AVON, COLORADO
Albert D. Reynolds, Mayor
2
Capital Projects Fund #41
Amended Budget #2
Fund Summa
REVENUES
Taxes
Intergovernmental
Investment Earnings
Other Revenue
Total Operating Revenues
Other Sources:
Transfer In from Other Funds
TOTAL REVENUES
EXPENDITURES
Capital Improvements:
Facilities
Land and Land Improvements
Roads and Streets
Recreation
Stormwater and Drainage
Development Services
Strategic Planning
Communications
Other
Developer Rebates
Debt Service:
Capital Lease Payments
Original or Current
Prev. Amend. Proposed Difference
Actual Actual Budget Amendment Increase
2001 2002 2003 2003 (Decrease)
$ 2,058,942 $ 1,714,946 $ 1,000,000 $ 1,000,000 $ -
426,540 1,044,313 290,000 290,000 -
88,614 37,707 26,149 26,149 -
21,531 26,258 11,000 11,000 -
2,595,627 2,823,224 1,327,149 1,327,149 -
280,000 635,000 1,174,000 1,174,000 -
2,875,627 3,458,224 2,501,149 2,501,149 -
488,623 81,119
1,295,691 3,541,523 290,000 346,941 56,941
58,904 - - _ -
76,922 572,931 1,249,000 1,249,000 -
- 417,008 - - _
84,189 5,215 25,000 25,000 -
30,000 - - - _
2,250 5,250 6,000 6,000 -
399,160 184,358 100,000 100,000 -
122,739 41,070 - -
Total 2,558,478 4,848,474 1,670,000 1,726,941 56,941
Other Uses
Operating Transfer-Out to General Fund 100,000 - 150,000 200,000 50,000
Operating Transfer-Out to Wildridge S.I.D. 14,231 13,251 12,271 12,271 -
TOTAL EXPENDITURES 2,672,709 4,861,725 1,832,271 1,939,212 106,941
NET SOURCE (USE) OF FUNDS 202,918 (1,403,501) 668,878 561,937 (106,941)
FUND BALANCE, Beginning of Year 3,690,470 3,893,388 1,646,870 2,489,887 843,017
FUND BALANCE, End of Year $ 3,893,388 $ 2,489,887 $ 21315,748 .$ 3,051,824 $ 736,076
1
Capital Projects Fund #41
Amended Budget #2
Revenue Detail
Original or Current
Prev. Amend. Proposed Difference
Account Actual Actual Budget Amendment Increase
Number Description 2001 2002 2003 2003 (Decrease)
Taxes:
51401 Real Estate Transfer Tax $ 2,058,942 $ 1,714,946 $ 1,000,000 $ 1,000,000 $ -
51000 Total Taxes 2,058,942 1,714,946 1,000,000 1,000,000
Intergovernmental:
Federal Grants
53199 Community Development Block Grant
State Grants:
53201 Colorado State Bikepath GOCO Grant
Local Government/Other Agency:
53401 Eagle County RTA (Trails Grant)
53401 Village at (Avon)
53401 Eagle River Water & Sanitation District
Subtotal: Local GovernmenVOther Agency
53000 Total Intergovernmental
Investment Earnings:
57101 Interest Earnings
57000 Total Investment Earnings
Other Revenues:
58102 Utility Capital Facility Fees
58104 Fireplace Fees
58211 Development Reimbursements
58999 Miscellaneous Nonclassified Revenues
58000 Total Other Revenues
Other Sources:
59201 Transfer In from Other Funds
59000 Total Other Sources
50000 TOTAL REVENUES
397,163
- 136,040
191,565 311,110 - _
225,000 200,000 290,000 290,000
9,975 - - _
426,540 511,110 290,000 290,000
426,540 1,044,313 290,000 290,000
88,614 37,707 26,149 26,149
88,614 37,707 26,149 26,149
487 450 2,000 2,000
- 1,500 9,000 9,000
10,561 22,637 - -
10,483 1,671 - -
21,531 26,258 11,000 11,000
280,000 635,000 1,174,000 1,174,000
280,000 635,000 1,174,000 1,174,000
$ 2,875,627 $ 3,458,224 $ 2,501,149 $ 2,501,149 $
2
Capital Projects Fund #41
Amended Budget #2
CIP Projects Inventory
Original or Current
Prev. Amend. Proposed Difference
Account Actual Actual Budget Amendment Increase
Number Description 2001 2002 2003 2003 (Decrease)
CAPITAL IMPROVEMENT PROJECTS
Facilities:
11004 Information Kiosks - Town Center $ - $ 24,276 $ $ $
15001 Recreation Center Refurbishment 488,623 56,843
Land and Land Improvements:
Parks:
21003 Land Trade Contribution - _
Roads and Streets:
Streetscape:
31002 W. Beaver Creek Blvd. 8,677
31004 Nottingham Rd. Imp. / 1-70 to Buck Creek 103,539 -
31005 Nottingham Rd. Imp. / Buck Creek to Metcalf Rd. - 34,321
31006 Eaglebend Dr. _ _
Street Improvements:
32001 Paving/Road Improvements 83,819 143,521 200,000 200,000
32003 Chapel Square Reimbursement 50,000 - - -
32004 E. Beaver Creek Blvd. Improvements 2,315 176 90,000 90,000
32005 Buffalo Ridge Commitments - - - 56,941 56,941
Multi-Modal/Alternative Mobility:
34002 East Avon Access and Circulation 54,009 2,855,036 - -
34004 Eagle River Bikepath 173,354 -
34005 Eagle River Bikepath - Beaver Creek Blvd to Conf. 80,152 490,536
34006 Nottingham Road / 1-70 bikepath 739,826 17,933
34007 Wildridge Traffic Calming & Pedestrian Circulation - -
Recreation:
51001 Nottingham Park Basketball Court 58,904 - - -
Stormwater and Drainage:
61001 Buck Creek / 1-70 to Eagle River - 15,883 1,249,000 1,249,000
61002 Metcalf Rd. Drainage / 1-70 to Eagle River 76,922 557,048 - -
Development Services:
65001 Village at Avon, Filing 1 - 12,896
65002 Village at Avon, Filing 2 6,949
65004 Buffalo Ridge - 397,163
Strategic Planning:
Development Analysis and Review:
71001 Village at (Avon) 3,385 -
71002 Downtown Master Plan 54,025
71003 Lot C 4,780 -
71004 Confluence / Beaver Creek Landing 6,525 5,215 - -
79001 Planning and Consulting 15,474 - 25,000 25,000
Communications:
81001 800Mhz Radio System 30,000 - - -
Other:
91001 Fireplace Conversions 2,250 5,250 6,000 6.000 -
Total Capital Improvement Projects $ 2,036,579 $ 4,623,046 $ 1,570,000 $ 1,626,941 $ 56,941
3
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regards to our Swift Gulch P?ect and the relacation of the swift itRoad the TowT?
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Filing No. 1, the District shall commence the Phase 3 Improvements by
April 15, and shall employ commercially reasonable efforts to cause
completion thereof by December 31, of the year immediately following
the recordation of any final subdivision plat which re-subdivides any such
area.
. (iv) Phase 4 of the East Beaver Creek Boulevard Improvements
(the "Phase 4 Improvements") shall consist of converting the Phase 2
Improvements from temporary to permanent by the construction of (A) a
permanent extension from the east tenninus of Beaver Creek Place to the
Highway 6 Connector Road in accordance with the road standards set
forth in Section 1.5 of the PUD Guide, and (B) final design and
construction of a connection to Chapel Place. The District shall cause the
Phase 4 Improvements to be commenced and completed in accordance
with the subdivision process involving Planning Areas A through J,
inclusive.
(o) Section 4.3(c) is amended and restated to read in its entirety as follows:
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(c) Subject to all necessary permits and approvals having been
issued for the following described roadway improvements, which permits and approvals
the District shall diligently pursue, the District shall construct a two-lane paved general
circulation road with grades not exceeding ten percent (10%) and otherwise in
accordance with the road standards set forth in Section I-5 of the PUD Guide, which road
shall extend easterly from the point where Swift Gulch Road terminates in Planning Area
RMF-2 to the road designed to pass under Interstate 70 and serve Planning Areas RMF-1,
RMF-3 and Residential Lot 1 and Lots 6-96 (the "Swift Gulch Road Improvements").
The Swift Gulch Road Improvements shall be completed at the time of completion of the
Interstate 70 Improvements, and shall include six foot (6') wide paved shoulders on both
sides, or, in lieu thereof, if mutually agreed upon by the District and the Town, a ten foot
(10') wide paved bike / pedestrian path on one side of the road, which shall be separated
from the roadway. Within sixty (60) days after receipt of an itemized statement and
supporting documentation for such costs, the Town shall reimburse the District for the
full cost of paving the six foot wide shoulders, based on the unit cost of asphalt paving
for the Swift Gulch Road Improvements.
(p) Section 4.3(d) is amended and restated to read in its entirety as follows:
.(d) _-Within. thrty_(30) days after the Town's issuance of the
first certificate of occupancy (temporary or final) for any improvement within Planning
Areas K or L, Owner shall convey to the Town a parcel of land which is described as
"Lot 5, The Village (at Avon) Filing l" in the final plan submittal package which Owner
submitted to the Town on June 29 , 2001. Upon Owner's determination of the
location and subsequent to the recordation of a final plat for the relevant Planning Area,
Owner shall convey to the Eagle River Fire Protection District a parcel of land to be used
exclusively for construction and operation of a fi,e protection facility, which shall consist
of approximately one buildable acre in a location designated by Owner, and which may
49267,4 12 MLANTR IOi4101 E-04 AM 6
WCFCINVOICE
construction
Larry Brooks
City Manager
Town of Avon Date: 6/25/03
PO Box 975 Job: 02011
Aeon, CO 81620
Description Scheduled
Amount Previous
Applications Period in
Place Total
Completed Balance to
Finish
Mobilization 230 230
3" Bike Path 36,486 36,486
Insurance, Bond, fee 3,514 3,514
Nottingham-Puder
Recovery 16,712 16,712 16,71-2 F
Totals 56,941 16,712 16,712 40,229
Total Due: $16,712
CC: Jeff Spanel
Norm Wood
C F" C o n s t r u c t i o r I n c
Corporate: 1819 server West Drive Suite 100 • Golden. CO 80401 • 303.27 7.8600 • 303.277.0042 'a>
Silverthorne: 160 Hr.chway 6 • Suite 204 Drawer 1099 • Silverthorne, CO 80498 • 970.468.6760 • 970.468.8488 'a>.
Grand Junc;+on: 619 Main Street • Suite 10- • Grand Junction. CO 81501 • 970.255.8930 • 970.255.8921 ia>
Memo
To: Honorable Mayor and Town Council
Thru: Larry Brooks, Town Manager
From: Norm Wood, Town Engineer
Date: July 17, 2003
Re: Capital Improvements Budget - 2004
Summary: A copy of the POTENTIAL CAPITAL PROJECTS 'WISH
LIST (Rating Sheet) is attached. This list includes the Capital Projects in the current 5-
Year Capital Projects Budget. This Rating Sheet has been revised from previous years by
the addition of a second column for rating. The first column rating is to evaluate the
overall importance of the various projects regardless of current viability. The second
column rating is to evaluate the urgency or timing of the various projects. A project may
rate very high in importance, but conditions may not be right for construction at the
current time. Another project may not rate as high in importance but conditions may be
very favorable for immediate construction. We believe this will help with project
prioritization by considering both overall importance and immediate needs or availability.
We have also enclosed brief descriptions and general status reports for various capital
projects that are in the current Capital Projects Fund 5-Year Plan, the 2003 Capital
Projects Fund 5-Year Plan as amended to date and a proposed CIP Budget Calendar. With
the aid of these items, we would like Council to identify potential projects that are not on
the list and raise questions as applicable regarding current projects.
1:\-Admin1s1ration\C1P Budeet\2004Triority Memo-l.Doc
With this information we would like to accomplish the following in the August 12th
Council Work Session:
• Add Potential Capital Projects to the List
• Prioritize Capital Projects Including Those Added to List
Input received at that meeting will be utilized to refine project cost estimates and project
schedules to develop a Proposed Draft of the Capital Projects Fund 5-Year Plan for
Council consideration at September 9cn Council Work Session.
Town Manager Comments:
0-??
L\Adminiwation\CIP Budeet'20041'rionty Memo-I.Doc
POTENTIAL CAPITAL PROJECTS / WISH LIST
2004 CIP BUDGET
July 17, 2003
Project
Avon Road Pedestrian Bridge
Drainage - Metcalf (Nottingham Rd. to I-70)
Drainage - Metcalf Road
Drainage - W. Beaver Creek Blvd. (I-70 to Railroad)
Eaglebend Drive Streetscape Improvements
Eaglebend Entry Sign
East Beaver Creek Boulevard Improvements
Fireplace Conversions
I-70 Information Center
Metcalf Road Improvements
Municipal Government - Space Needs Analysis
Municipal Parking Facilities
Nottingham Road -1-70 to Buck Creek Road
Nottingham Road - Buck Creek Road to Metcalf Road
Paving / Road Improvements
Planning & Consulting
Public Works Administration Building
Public Works Equipment Storage & Work Area Buildings
Recreation Center Phase II
Swift Gulch Road Relocation
Town Center Mall / Town Center Plan Implementation
Transportation Center
Wildridge - Emergency / Bike Access
Wildridge Park Improvements & Playground
Wildridge Pavilion
Wildridge Pocket Park - New in Block 5
Wildridge Pocket Park - Upper Area (New in Block 3 or 4)
Wildridge Traffic Calming / Pedestrian Circulation
Other
Importance
Rating (1 - 5)
Urgency
Rating (I - 5)
Note: Rate all Projects from l to 5, with I being lowest priority and 5 being highest priority.
I:\Administration\CIP Budget\2004\Priority List 2004.Doc
CIP BUDGET - 2003 to 2008 & BEYOND
CAPITAL PROJECTS - GENERAL DESCRIPTIONS
July 17, 2003
Avon Road Pedestrian Bridge
Description: Pedestrian Bridge over Avon Road located between the Union Pacific
Railroad and Benchmark Road.
Budget: 2008 & Beyond $ 500,000
Drainage - Metcalf (Nottingham Rd. to 1-70)
Description: Improvements between Nottingham Road and 1-70 drainage structures as
required to maintain storm water capacity recommended by Metcalf
Drainage Study and Preliminary Design.
Budget: 2004 $ 20,000 2005 $ 219,000
Proposed Funding: Water Fund
Drainage - Metcalf Road
Description: Improvements along Metcalf Road to maintain stone drainage and reduce
erosion, per recommendation in Metcalf Drainage Study and Preliminary
Design.
Budget: 2005 $ 70.000 2006 $1,068,000
Proposed Funding: Water Fund
Drainage - W. Beaver Creek Blvd. (1-70 to Railroad)
Description: Stornnwater Improvements per Metcalf Drainage Study and Preliminary
Design, from I-70 to railroad tracks in vicinity of West Beaver Creek
Blvd. and Benchmark Condominiums.
Budget: 2005 $ 14,000 2006 $ 150,000
Proposed .Funding: Water Fund
Eaglebend Drive Streetscape Improvements
Description: Extend Streetscape Improvements Including Curb, Gutter, Streetscape
Lights and Bikepath Along Eaglebend Drive from Nottingham Station to
Stonebridge Drive and Extend Bikepath to US Highway 6
Budget: 2004 $ 40,000 2005 $ 350,000
Special Funds: Eaglebend Housing Authority $ 50,000
Eaglebend Entry Sign
Description: Decorative Landscaping and Signage with Avon Logo Identifying Area as
Eaglebend, Located at Us Highway 6 and Stonebridge Drive.
Budget: 2005 $ 35,000
PAdministranon\C1P Budget\2004\11roj Dsupt Drft-l.Doc
East Beaver Creek Blvd. Improvements
Description: Streetscape Improvements Including Traffic Control Medians, Sidewalks,
Pedestrian Areas and Bicycle Lanes from End of Existing 5-Lane Section
to Village at Avon Connection. The First Amendment to the Annexation
and Development Agreement requires construction of these improvements
commence no later than April 15, 2005 and be complete on or before
December 31, 2005.
Budget: 2003 $ 90,000
2004 $ 895,068
Special Funds: Village at Avon (2003) $ 90,000
Village at Avon (2004) $ 895,068
Fireplace Conversions
Description: Funding to Encourage Homeowners to Replace Wood Burning Fireplaces
and Stoves with Approved Clean Burning Devices.
Status: On-Going Annual Project.
Budget: 2003 $ 6,000 2004 $ 6,000
2005 $ 6,000 2006 $ 6,000
2007 $ 6,000 2008 & Beyond $ 6,000
I-70 Information Center
Description: Facility for Dissemination of Information to 1-70 Travelers and Area
Visitors.
Status: The scope and magnitude of this project is currently undefined.
Budget: 2008 & Beyond - $ 100,000
Metcalf Road Improvements
Description: Reconstruct Metcalf Road from Nottingham Road to Wildwood Road.
Improvements May Include Additional Lanes to Accommodate Left Turn
Movements and Uphill Passing Along with Paved Shoulders for Bike and
Pedestrian Traffic.
Status: This Project is not well Defined at this Time and Proposed Budget is
Based on Order of Magnitude Cost Estimate Only. Project May Become
Better Defined with Completion of Stonnwater and Drainage Project for
the Metcalf Road Basin.
Budget: 2008 & Beyond $ 1,000,000
Municipal Government - Space Needs Analysis
Description: Evaluate Existing and Future Space Needs for the Town Based on
Projected Administration Needs, Level of Public Services to be Provided
and Required Staffing Levels. Needs Analysis Could Include Town
Council / Public (Meeting & Convnumcations), Police Department,
Recreation, Administrative Functions and Swift Gulch (Transit / Public
Works / Engineering).
Status: Recommend postponing analysis pending reevaluation required staffing
levels with economic conditions.
Budget: 2008 & Bevond S25,000
PAdministration\CIP Budget\2004\Proj Dsct°t Dr1't-l.Doc 2
Municipal Parking Facilities
Description: Centrally Located Parking Structure Constructed Independently by the
Town or in Cooperation with and in Conjunction with Private
Development.
Status: Included in recommendations in both Town Center Plan and East Avon
Access and Circulation Plan. Relatively High Cost Project. Estimated
Cost is from Draft Town Center Plan.
Budget: 2008 & Beyond $ 7,000.000
Nottingham Road Improvements - I-70 to Buck Creek Road
Description: Widen Nottingham Road to Four Lanes from Roundabout No.l to Buck
Creek Road. Construct Roundabout at Nottingham Road/Buck Creek
Road Intersection and Widen Nottingham Road to Three Lane Section
from Buck Creek Road to East Entrance at Sherwood Meadows, Construct
Streetscape Improvements Including Curb & Gutter, Sidewalks,
Streetscape Lighting and Landscaping Along Length of Improvements
Note: Improvements May Include Relocation of Swift Gulch Road
Connection from Nottingham Road to Buck Creek Road. This Change I'S
Pending Response fi-om Owner of Wildwood Resort and is listed as a
separate project with cost estimate.
Status: Final Design is substantially complete and ready to develop easement and
right-of-way descriptions for acquisition.
Budget: 2004 Right-of-Way & Easement S 300,000
2005 Construction & Admin. S 1,920,800
Nottingham Road Improvements - Buck Creek Road to Metcalf Road
Description: Streetscape Improvements Including Curb. Gutter, Sidewalk, Bus Stop
Pull-Out, Pedestrian Level Lighting, Stonnwater & Drainage
Improvements and Asphalt Leveling & Resurfacing Between East
Entrance to Sherwood Meadows and Metcalf Road.
Status: Design for this Portion of the Nottingham Road Improvements Project I'S
Nearing Completion and Inter-Mountain Engineering (IME) is Expected
to have it Complete Before Year-End. The Proposed Budget is based on a
Combination of Preliminary Construction Cost Estimates Prepared by
IME and Other Costs as Estimated by Staff. Proposed Right-of-Way
Acquisition is Scheduled for 2006 and Construction is scheduled for 2007.
Budget: 2006 Right-Of-Way & Easement S 168,000
2007 Construction S 1,347,000
Paving/Road Improvements
Description: Annual Street Resurfacing and Pavement Maintenance Program Generally
Consisting of Asphalt Overlays and Related Surface Treatments.
Status: Projects will be Determined Armually Based on Various Street Conditions
Existing at that Time.
Budget: 2003 S200,000 2004 $ 205,000
2005 S205.000 2006 S210,000
2007 S215,000 2008 & Beyond S2157000
IAAdministration\C1P Budgel\22004\PT0J Dscrpt Dift-l.Doc
Planning & Consulting
Description: Consulting Services for Various Planning Projects That May Arise
Throughout the Year.
Status: Annual Budget Item to Address Miscellaneous Unscheduled Planning
Issues That May Occur During the Year.
Budget: 2003 $ 25,000 2004 $ 25,000
2005 $ 25,000 2006 $ 25,000
2007 $ 25,000 2008 & Beyond $ 25,000
Public Works - Administration Building
Description: Replace Existing Modular Building with Permanent Structure to House
Public Works, Transit and Engineering Departments Administrative
Functions.
Status: Relatively High Cost Project. Project Needs May Become Better Defined
as Impacts of ECO Changes and Potential Partnership Issues Are
Resolved.
Budget: 2008 & Beyond $ 1,500,000
Public Works - Equipment Storage & Work Area Buildings
Description: Enclosed and Heated Shop Space for Woodworking, Sign Making and
Other Similar Activities Plus Storage of Weather & Temperature Sensitive
Equipment Such As Street Sweepers and Water Tank/Spray Equipment.
Status: Moderate Cost Project. Project Needs May Become Better Defined As
Impacts of ECO Changes and Potential Partnership Issues Are Resolved.
Budget: 2008 & Beyond $ 750,000
Recreation Center Phase II
Description: Phase II Expansion of the Recreation Center Could Include Expanded
Cardio-Weight Area, Additional Administration & Storage Space,
Climbing Wall, Meeting Rooms and Gymnasium.
Status: Relatively High Cost Project. Estimated Cost is not Based on Specific
Project and Actual Costs May Vary Significantly as Actual Scope of
Project is Defined.
Budget: 2008 & Beyond $ 3,500,000
Swift Gulch Road Relocation
Description: Realign Swift Gulch Road from behind Pizza Hut to cross Wildwood
Resort, Lot 1 and connect with Buck Creek Road. Current connection and
right-of-way to Nottingham Road would be vacated in exchange for right-
of-way across Lot 1.
Status: Preliminary layout and cost estimates were prepared by Inter-Mountain
Engineering and the preliminary layout has been forwarded to Ray Nielsen
for consideration in preparation of their proposed Cottonwood PUD
application. Potential Cost Sharing with Cottonwood.
Budget: 2005 $ 777.000
L\Administ ation'CIP Budeet\2004\Proj Dscrpt Drfi-I.Doc 4
Town Center Mall / Town Center Plan Implementation
Description: Construct vehicular, transport ation and pedestrian way through Town
Center Mall to Nottingham Park. Improvements include bus pullout areas,
on street parking and pedestrian sidewalks and streetscape. Other
improvements include reconfiguration of existing lot lines and relocation
of Benchmark Road.
Status: RNL Design has just completed and presented a Draft of the Proposed
Town Center Plan.
Budget: 2008 & Beyond $ 3,200,000
Potential Funding: Local Improvement District, Confluence Metropolitan District &
Adjoining Property Owners
Transportation Center
Description: Centralized Transportation Hub Where Multi Transportation Modes
Cormect and Interact - Potential Interactions Include Automobile, Local
Buses, Regional Buses, Passenger Rail, Local Transportation System
(Cablebrier), Beaver Creek Gondola/Funicular and Pedestrians.
Status: Project is Concept only and Details of Final Project Design and Actual
Costs Are Highly Variable and Dependent Upon Other Development in
the Area. CDOT Funds for This Project Are Currently Listed in the STIP
for 2003. This Timing is also Expected to Correspond with Anticipated
Development of the Confluence Site.
Budget: 2004 $ 800,000 2005 $1,200,000
Special Funds: CDOT Grant Anticipated 2004 $ 640,000
CDOT Grant Anticipated 2005 $ 960,000
NVildridge - Emergency / Bike Access
Description: Improved Access Across USFS Land Proposed for Land Trade and
Affordable Housing Development From Nottingham Road Through
Proposed Housing Development to Wildridae. Surface of Access to be
Determined as Project is Defined Following Completion of the Land
Trade and Housing Development Plans.
Status: Project is a Concept Only and Estimated Cost is Based Only on an Order
of Magnitude Cost Estimate. Costs May Vary Significantly as Project
Design is Developed and Refined.
Budget: 2008 & Beyond $ 850,000
111ildridge Park Improvements & Playground
Description: Phase II Development Of Existing Park At Intersection Of Old Trail Road
and O'Neal Spur - Potential Phase II Improvements Include Expanded
Lower Area With Playground, Improved Play Areas, Picnic Shelters and
Comiecting Trails.
Status: Specific Improvement Plans Have Not Been Developed at this Time.
Level of Improvements Could be Based Upon Extent of In-House
Resources Available for Construction and Amount of Potential Grants
Received from Various Sources.
Budget: 2008 & Beyond $ 150,000
]AAdministration\C1P Budge1\2004\Proj Dscrpt Drft-1.Doc 5
Wildridge Pavilion
Description: Building With Open Floor Plan, Restrooms and Minimal Kitchen
Facilities Which Can Be Utilized For Local Group Meetings, Individual
Parties, Wedding Receptions and Similar Type Functions - Easily
Accessed with Adequate Parking for Anticipated Activities.
Status: Moderate Cost Project. Estimated Cost Does Not Include Land Purchase
for Development. Cost Could Increase Significantly if not Constructed on
Existing Town Owned Property.
Budget: 2008 & Bevond $ 500,000
Wildridge Pocket Park - New in Block 5
Description: Small Neighborhood Pocket Park Located on Town Owned Tract Q with
Minor Landscaping and Small Playground.
Status: Moderate Cost Improvement. Specific Improvement Plans Have Not Been
Developed at this Time. Level of Improvements Could be Based Upon
Extent of In-House Resources Available for Construction and Amount of
Potential Grants Received from Various Sources.
Budget: 2008 & Beyond S 150,000
Wildridge Pocket Park - Upper Area (New in Block 3 or 4)
Description: Small Neighborhood Pocket Park Located in the Upper Areas of Block 3
or 4 with Minor Landscaping and a Small Playground.
Status: Moderate Cost Improvement. Requires Acquisition of Appropriate Site for
Development of Park. Specific Improvement Plans Have Not Been
Developed At This Time. Level of Improvements Could Be Based Upon
Extent of In-House Resources Available for Construction and Amount of
Potential Grants Received from Various Sources.
Budget: 2008 & Beyond $ 250,000
Wildridge Traffic Calming / Pedestrian Circulation
Description: This Project is Expected to Include a Variety of Improvements Directed at
Reducing Conflicts Between Vehicles and Pedestrians. Improvements
Are Expected to Include Open Space Pedestrian Trails Cormecting
Concentrated Residential Development Areas with Destination Areas,
Sidewalks or Paved Paths Adjacent to More Heavily Traveled Roads,
Widened and Paved Shoulders, and Use of Various Design Techniques to
Encourage Reduced but Realistic Vehicles Speeds Throughout the Area.
Status: Project is a Concept Only and Proposed Budget is Based Only on an Order
of Magnitude Cost Estimate. This May Develop as an On-Going Project
With Some of the Smaller Projects Implemented During the Course of
Normal Repair and Maintenance Activities. Costs May Vary
Significantly, as Project Design is Developed and Refined.
Bud2et: 2004 S20,000 2005 S 1357000
L: Admjnistration\CIP Budget\2004\IProj Dscipt Drft-I.Doc
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TOWN OF AVON
2004
CIP BUDGET CALENDAR
Date
Description Attendees and
Responsible Party
Time
Place
Council Worksession. Review Updated CIP 5-Year
Plan, CIP Budget Calendar, RETT Projections and
Tues., July 22 Wish List of Projects with Council Wood
CIP Budget Worksession. Identify and prioritize Council
Tues., Aug. 12 capital projects Staff; Council TBA Chambers
CIP Budget Worksession. Review 1st Draft of CIP 5- Council
Tues., Sept.9 Year Plan Staff; Council TBA Chambers
CIP Budget Worksession. Review 2nd Draft of CIP 5- Council
Tues., Sept. 23 Year Plan Staff; Council TBA Chambers
Distribution of 2004 proposed budget to Council and
Thur., Oct. 2 staff Wright
Wed./Thur.,
Oct. 8, 9 Budget retreat with Council Staff; Council TBA TBA
Notice of Public Hearing on 5-Year CIP published in
Mon., Oct., 27 local newspaper McKenny
Tues., Nov. 11 Public Hearing on 5-Year CIP Wright
Tues., Dec. 12 Adoption of 5-Year CIP w/ Current Year Revisions Wright
7/17/2003, 11:45 AM Faae 1
MINUTES OF THE REGULAR MEETING OF THE AVON TOWN COUNCIL
HELD JULY 8, 2003
A regular meeting of the Town of Avon, Colorado was held in the Municipal Building, 400
Benchmark Road, Avon, Colorado in the Council Chambers.
Mayor Pro Tern Mac McDevitt called the meeting to order at 5:30 PM. A roll call was taken with
Councilors Michael Brown, Debbie Buckley, Peter Buckley, Brian Sipes, and Ron Wolfe present.
Mayor Buz Reynolds was absent. Also present were Town Manager Larry Brooks, Town
Attorney John Dunn, Town Clerk Patty McKenny, Human Resource Director Jacquie Halburnt,
Town Engineer Norm Wood, Recreation Director Meryl Jacobs, Public Works Director Bob
Reed, Transit Director Harry Taylor, Finance Director Scott Wright, Police Chief Jeff Layman,
Community Development Director Ruth Borne, as well as members of the press and public.
Citizen Input
Julie Kessenich, Special Events Coordinator, was present to highlight the Thunderbird Arts
Festival & Triple Bypass Bike Tour events to be held in Avon over the weekend.
Resolution
Public Hearing
Engineer Anne Martens presented Resolution No. 03-25, Series of 2003, A Resolution
approving the Preliminary Condominium Map, Grandview Condominiums, A Resubdivision of
Lot 42, Block 1, Benchmark at Beaver Creek, Town of Avon, Eagle County, Colorado. She
noted that this was a condominium subdivision of a developed lot, creating 12 condominium
units and associated common elements. Staff noted that all materials comply with Avon Town
Code. The applicant is James Tylich, owner of Lot 42, Block 1, Benchmark at Beaver Creek.
The public hearing was opened, no comments were made and the hearing was closed.
Councilor D. Buckley moved to approve Resolution No. 03-25, Series of 2003. Councilor Brown
seconded the motion and it passed unanimously.
Engineer Anne Martens presented Resolution No. 03-27, Series of 2003, A Resolution
approving the Preliminary Condominium Map, Swift Gulch Commercial Condominiums, A
Resubdivision of Lot 68, Block 1, Benchmark at Beaver Creek, Town of Avon, County of Eagle,
Colorado. She noted that this is a condominium subdivision of a developed lot, creating nine
condominium units and associated limited and general common elements. Staff noted that all
materials comply with Avon Town Code. The applicant is Petro Hut, LLC, owners of Lot 68,
Block 1, Benchmark at Beaver Creek. The public hearing was opened, no comments were
made and the hearing was closed. Councilor Sipes moved to approve Resolution No. 03-27,
Series of 2003. Councilor Wolfe seconded the motion and it passed unanimously.
Town Manager Report
Larry Brooks thanked staff for all their hard work & effort in producing a successful July 4th
event. He acknowledged the leadership of the Council and thanked them as well for their
support.
Consent Agenda
Mayor Reynolds asked for a motion on the Consent Agenda items. Councilor D. Buckley
moved to approve the consent agenda. Councilor Sipes seconded the motion and it passed
unanimously.
a. Approval of the June 24, 2003 Regular Council Meeting Minutes
b. Holy Cross Easement on Sheraton's Mountain Vista & Tract G
c. Resolution No. 03-26, Series of 2003, A Resolution requesting approval from the Colorado
State Archives to follow the Model Municipal Records Retention Schedule
d. Resolution No. 03-28, Series of 2003, Approving the First Amendment to the Condominium
Map, Westgate, A Resubdivision of Lot 3, Block 3, Benchmark at Beaver Creek, Town of
Avon, Eagle County, Colorado
There being no further business to come before the Council, the meeting adjourned at 5:45 PM.
RESPECTFULLY SUBMITTED:
Patty McKenny, Town Clerk
APPROVED:
Michael Brown
Debbie Buckley
Peter Buckley
Mac McDevitt
Buz Reynolds
Brian Sipes
Ron Wolfe
Regular Council Meeting
July 8, 2003
Page 2 of 2
Memo
To: Honorable Mayor and Town Council
Thru: Larry Brooks, Town Manager
From: Bob Reed, Director of Public Works M
Date: July 17, 2003
Re: ECO Service Agreement
Summary: Attached you will find service agreement between EC Regional
Transportation Authority, doing business as ECO Transit, and the Town of Avon. This
agreement allows parking of up to ten busses at a charge of $100.00 per month per bus, fuel at
its budgeted cost, including a 10% mark up, and repair and maintenance as requested by ECO
at a charge of $80.00 per man hour.
Recommendation: Staff recommends approval of this agreement between EC
Regional Transportation Authority and the Town of Avon.
Town Manager Comments:
v
U?c CCx"-( \J .
}
I:\Administration\Admin\Council Memo ECO Service Agreement.Doc
SERVICE AGREEMENT
THIS AGREEMENT is entered into the day of 52003,
between the Eagle County Regional Transportation Authority doing business as ECO Transit
("ECO") and the Town of Avon ("Avon");
IT IS AGREED as follows:
1. Services. During the term of this Agreement, Avon will provide the following
services:
(a) Parking of up to ten buses (in a plug-in space) at a charge of $100 per month
per bus.
(b) Fuel at its budgeted cost including ten percent mark-up.
(c) Repair and maintenance, as requested by ECO, at a charge of $80 per man
hour. No payment for any repair or maintenance shall be due unless ECO has approved of the
work. Services may be commenced with verbal approval by ECO of a written estimate submitted
by Avon. Subcontractors may perform certain repair work, for which cost of the work will be
charged. Avon shall be responsible for assuring that subcontracted work is performed promptly
and in accordance with this Agreement.
2. Facilities. Avon represents that its facilities are in good condition and adequately
equipped and that it has a sufficient staff to perform all work in a timely manner.
3. Billing for Services. An invoice will be issued by the tenth day of each month for
services performed during the previous month. Payment is due within thirty days of receipt of the
invoice.
4. Term and Termination. The term of this Agreement will run from November 1,
2003 through April 30, 2004, unless sooner terminated in accordance with this Agreement. The
parties desire to implement this Agreement as soon as possible. The signatories have the authority
to bind Avon and ECO to the terms and conditions of this Agreement. However, continuation of
this Agreement is contingent upon the subsequent ratification of the same by Avon council action
and by board action of both the ECO Board and the Board of County Commissioners of Eagle
County at their next regularly scheduled meetings. In the event of breach of this Agreement by
either party, the other party may terminate this Agreement upon seven days written notice unless
the breach is cured within the seven day period. Either party may terminate this Agreement
without cause on thirty days written notice.
5. Relationship of the Parties. The relationship between the parties is that of
independent contractor, and nothing herein shall be deemed or construed as creating a relationship
of principal and agent, partnership or joint venture. Avon shall be solely responsible for payroll
withholding and payment of taxes as well as payment of unemployment compensation and other
employment related benefits.
6. Warranty. Avon will promptly correct any defective work appearing within one
year after services are performed. This warranty shall be in lieu of all other warranties, express or
implied. Avon's sole liability hereunder, whether in tort or in contract, is expressly limited to the
warranty provided for herein.
SIGNED the day of , 2003.
TOWN OF AVON
By:
Town Manager
EAGLE COUNTY REGIONAL TRANSPORTATION AUTHORITY
By:
President
Memo
To: Honorable Mayor and Town Council
Thru: Larry Brooks, Town Manager
From: Norman Wood, Town Engineero?/
Anne Martens, Assistant Town Engineer
Date: July 17, 2003
Re: Resolution No. 03 - 29, Approving the Final Condominium Map, Grandview
Condominiums, A Resubdivision of Lot 42, Block 1, Benchmark at Beaver Creek,
Town of Avon, Eagle County, Colorado (0690 Nottingham Road)
Summary: James Tylich, owner of Lot 42, Block 1, Benchmark at Beaver Creek, has
submitted a Final Condominium Map to resubdivide Lot 42, Block 1, Benchmark at Beaver
Creek, Town of Avon, Eagle County, Colorado. This is a Condominium Subdivision of a
developed lot, creating twelve condominium units and associated common elements., The
Subdivision is in conformance with the Title 16 of the Avon Municipal Code, Subdivisions.
Recommendations: Staff recommends approval of Resolution No. 03 - 29, Series
of 2003, A Resolution Approving the Final Condominium Map, Grandview Condominiums, a
Resubdivision of Lot 42, Block 1, Benchmark at Beaver Creek, Town of Avon, Eagle County,
Colorado, subject to completion of technical corrections to be approved by staff.
Town Manager Comments:
'A
CADocurnents and Settings\nwood\Local Settings\Ternporary Internet Files\OLK2\L42B1BMBCFP.doc
TOWN OF AVON
RESOLUTION NO. 03 -- 29
Series of 2003
A RESOLUTION APPROVING THE FINAL CONDOMINUM MAP, GRANDVIEW
CONDOMINIUMS, A RESUBDIVISION OF LOT 42, BLOCK 1, BENCHMARK AT
BEAVER CREEK, TOWN OF AVON, EAGLE COUNTY, COLORADO.
WHEREAS, James Tylich has submitted a Final Condominium Map for a Resubdivision of Lot
42, Block 1, Benchmark at Beaver Creek, Town of Avon, Eagle County, Colorado; and
WHEREAS, the Final Condominium Map has been reviewed by the Town Staff, and
WHEREAS, the Final Condominium Map was found to be substantially in conformance with
Title 16 of the Avon Municipal Code; and
WHEREAS, the proposed subdivision complies with the requirements for consideration as a
Final Condominium Map.
NOW, THEREFORE BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN
OF AVON, that the Final Condominium Map for Grandview Condominiums, A Resubdivision
of Lot 42, Block 1, Benchmark at Beaver Creek, Town of Avon, Eagle County, Colorado, is
hereby approved by the Town of Avon subject to:
1. The completion of technical corrections as identified by Town Staff.
ADOPTED THIS DAY OF
, 2003.
TOWN COUNCIL
TOWN OF AVON, COLORADO
Albert D. Reynolds, Mayor
ATTEST:
Patty McKenny, Town Clerk
CADocuments and Settings\nwood\Local Settings\Temporary Internet Fi1es\0LK2\L42BIBMBCres0329.doc
Memo
To: Honorable Mayor and Town Council
Thru: Larry Brooks, Town Manager
From: Norman Wood, Town Engineer
Anne Martens, Assistant Town Engineer
Date: July 17, 2003
Re: Resolution No. 03 - 31, Approving the Final Condominium Map, Swift Gulch
Commercial Condominiums, A Resubdivision of Lot 68, Block 1, Benchmark at
Beaver Creek, Town of Avon, Eagle County, Colorado (0008 Nottingham Road)
Summary: Petro Hut, LLC, owner's of Lot 68, Block 1, Benchmark at Beaver Creek, have
submitted a Final Condominium Map to resubdivide Lot 68, Block 1, Benchmark at Beaver
Creek, Town of Avon, Eagle County, Colorado. This is a Condominium Subdivision of a
developed lot, creating nine condominium units and associated limited and general common
elements. The Subdivision is in conformance with the Title 16 of the Avon Municipal Code,
Subdivisions.
Recommendations: Staff recommends approval of Resolution No. 03 - 31, Series
of 2003, A Resolution Approving the Final Condominium Map, Swift Gulch Commercial
Condominiums, a Resubdivision of Lot 68, Block 1, Benchmark at Beaver Creek, Town of
Avon, Eagle County, Colorado, subject to completion of technical corrections to be approved
by staff.
Town Manager Comments: 4
CADocuments and Settings\nwood\Local Settings\Temporary Internet Files\OLK2\L68B1 BMBCFP.doc
TOWN OF AVON
RESOLUTION NO. 03 - 31
Series of 2003
A RESOLUTION APPROVING THE FINAL CONDOMINIUM MAP, SWIFT GULCH
COMMERCIAL CONDOMINIUMS, A RESUBDIVISION OF LOT 68, BLOCK 1,
BENCHMARK AT BEAVER CREEK, TOWN OF AVON, EAGLE COUNTY,
COLORADO.
WHEREAS, Petro Hut, LLC have submitted a Final Condominium Map for a Resubdivision of
Lot 68, Block 1, Benchmark at Beaver Creek, Town of Avon, Eagle County, Colorado; and
WHEREAS, the Final Condominium Map has been reviewed by the Town Staff, and
WHEREAS, the Final Condominium Map was found to be substantially in conformance with
Title 16 of the Avon Municipal Code; and
WHEREAS, the proposed subdivision complies with the requirements for consideration as a
Final Condominium Map.
NOW, THEREFORE BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN
OF AVON, that the Final Condominium Map for Swift Gulch Commercial Condominiums, A
Resubdivision of Lot 68, Block 1, Benchmark at Beaver Creek, Town of Avon, Eagle County,
Colorado, is hereby approved by the Town of Avon subject to:
The completion of technical corrections as identified by Town Staff.
ADOPTED THIS DAY OF
, 2003.
TOWN COUNCIL
TOWN OF AVON, COLORADO
Albert D. Reynolds, Mayor
ATTEST:
Patty McKenny, Town Clerk
CADocuments and Settings\nwood\Local Settings\7emporary Internet Fi1es\0LK2\L68B1 BMBCres0331.doc
Memo
To: Honorable Mayor and Town Council
Thru: Lary Brooks, Town Manager
From: Norman Wood, Town Engine
Anne Martens, Assistant Town Engineer
Date: July 17, 2003
Re: Resolution No. 03 - 32, Approving the Final Condominium Map for Mountain
Vista Condominiums, A Resubdivision of Lot 2B, Mountain Vista Resort
Subdivision, Town of Avon, Eagle County, Colorado
(160 West Beaver Creek Blvd)
Summary: Points of Colorado, Inc., a Colorado corporation, owner of Lot 2B,
Mountain Vista Condominiums has submitted a Final Condominium Map for the
resubdivision of Lot 2B, Mountain Vista Resort Subdivision. This is a Final
Condominium Map plan for the resubdivision of a lot under development, creating the
70 timeshare units. The Subdivision is in conformance with the Title 16 of the Avon
Municipal Code, Subdivisions.
Recommendations: Staff recommends approval of Resolution No. 03 - 32,
Series of 2003, A Resolution Approving the Final Condominium Map for Mountain
Vista Resort Subdivision, A Resubdivision of Lot 2B, Mountain Vista Resort
Subdivision, Town of Avon, Eagle County, Colorado, subject to completion of
technical corrections to be approved by staff.
Town Manager Comments:
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TOWN OF AVON
RESOLUTION NO. 03 - 32
Series of 2003
A RESOLUTION APPROVING THE FINAL CONDOMINIUM MAP FOR MOUNTAIN
VISTA CONDOMINIUMS, A RESUBDIVISION OF LOT 2B, MOUNTAIN VISTA
RESORT SUBDIVISION, TOWN OF AVON, EAGLE COUNTY, COLORADO.
WHEREAS, Points of Colorado, Inc. has submitted a Final Condominium Map for a
Resubdivision of Lot 213, Mountain Vista Resort Subdivision, Town of Avon, Eagle County,
Colorado; and
WHEREAS, the Final Condominium Map has been reviewed by the Town Staff, public notices
have been mailed, and a public hearing held in accordance with the requirements of Title 16 of
the Avon Municipal Code; and
WHEREAS, the Final. Condominium Map was found to be substantially in conformance with
Title 16 of the Avon Municipal Code; and
WHEREAS, the proposed subdivision complies with the requirements for consideration as a
Preliminary Plan.
NOW, THEREFORE BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN
OF AVON, that the Final Condominium Map for Mountain Vista Condominiums, A
Resubdivision of Lot 213, Mountain Resort Subdivision, Town of Avon, Eagle County, Colorado,
is hereby approved by the Town of Avon subject to:
1. The completion of technical corrections as identified by Town Staff.
ADOPTED THIS DAY OF
, 2003.
TOWN COUNCIL
TOWN OF AVON, COLORADO
Albert D. Reynolds, Mayor
ATTEST:
Patty McKenny, Town Clerk
CADocuments and Setdngs\nwood\Local Settings\Temporary Intemet Files\OLK2\L2bMtnVistaRes0332.doc