TC Council Packet 06-24-2003STATE OF COLORADO )
COUNTY OF EAGLE ) SS
TOWN OF AVON
NOTICE IS HEREBY GIVEN THAT A WORK SESSION OF THE TOWN COUNCIL OF THE
TOWN OF AVON, COLORADO, WILL BE HELD JUNE 24, 2003, AT 3:30 P.M. IN THE
MUNICIPAL BUILDING, 400 BENCHMARK ROAD, AVON, COLORADO FOR THE
PURPOSE OF DISCUSSING AND CONSIDERING THE FOLLOWING:
3:30 PM - 4:40 PM 1) Council Committee Updates
Transit (Councilor Wolfe)
Village at Avon (Councilor Brown)
4:40 PM - 5:00 PM 2) 2002 Audited Financial Statement Presentation
Clifton Gunderson, (Jack Schroeder)
5:00 PM- 5:25 PM 3) Staff Updates -
a. Sales Tax Survey Update (Scott Wright)
b. Other
Council Questions
Consent Agenda Questions
AND SUCH OTHER BUSINESS AS MAY COME BEFORE THE COUNCIL. THIS MEETING IS
OPEN TO THE PUBLIC.
TOWN OF AVON, COLORADO
BY: P mc-1
P ty M Kenny
To CI rk
POSTED AT THE FOLLOWING PUBLIC PLACES WITHIN THE TOWN OF AVON ON
JUNE 20, 2003:
AVON MUNICIPAL BUILDING, MAIN LOBBY
ALPINE BANK, MAIN LOBBY
AVON RECREATION CENTER, MAIN LOBBY
CITY MARKET, MAIN LOBBY
Avon Council Meeting. 03.06.24
FINANCIAL MATTERS
June 24, 2003
1. Detail-Building Permit Report
2. Detail-Real Estate Transfer Taxes
3. Detail-Sales Tax Update
4. Detail-Accomodations Tax Update
Town of Avon 970-748-4030
P.O.Box 975
Avon, Co. 81620
748-4094 For Inspection Request
Permit Tally Printed: 6/20/2003
Page 1 of 3
For: May, 2003
Permit Purpose:
Public:
# of Bldgs:
Private: 5
# of Bldgs:
Construction Value: $.00
# of Units: Permit Charges: $.00
Construction Value: $1,143,220.00
# of Units: Permit Charges: $15,593.83
Permit Purpose: Commercial
Public: Construction Value: $.00
# of Bldgs: # of Units: Permit Charges: $.00
Private: 1 Construction Value: $9,000.00
# of Bldgs: # of Units: Permit Charges: $.00
Permit Purpose: New Commercial/Industrial Bldg.
Permit Tally Printed: 6/20/2003
For: May, 2003 Page 2 of 3
Permit Purpose: New Commercial/Industrial Bldg.
Public: Construction Value: $.00
# of Bldgs: # of Units: Permit Charges: $.00
Private: 1 Construction Value: $1,423,219.32
# of Bldgs: 1 # of Units: 2 Permit Charges: $14,909.06
Permit Purpose: Repair/Remodel MF Residential
Public: Construction Value: $.00
# of Bldgs: # of Units: Permit Charges: $.00
Private: 1 Construction Value: $145,800.00
# of Bldgs: # of Units: Permit Charges: $1,250.23
Permit Purpose: Repair/Remodel SF Residential
Public: Construction Value: $.00
# of Bldgs: # of Units: Permit Charges: $.00
Private: 4 Construction Value: $90,200.00
# of Bldgs: # of Units: Permit Charges: $1,596.24
Permit Purpose: Tenant Finish
Permit Tally Printed: 6/20/2003
For: May, 2003 Page 3 of 3
Permit Purpose: Tenant Finish
Public: Construction Value: $.00
# of Bldgs: # of Units: Permit Charges: $.00
Private: 1 Construction Value: $36,000.00
# of Bldgs: # of Units: Permit Charges: $605.83
Totals:
Public:
# of Bldgs
Private: 13
# of Bldgs: 1
Construction Value: $.00
# of Units: Permit Charges: $.00
Construction Value: $2,847,439.32
# of Units: 2 Permit Charges: $33,955.19
Town of Avon
Real Estate Transfer Tax Transactions
Calendar Year 2003
May-03
Purchaser Amount of RETT
Name Property Received
April Balance Forward $530,250.14
Title Comp Rockies Christie Lodge Timeshare $169.60
Title Comp Rockies Christie Lodge Timeshare $140.00
Title Comp Rockies Christie Lodge Timeshare $150.00
Title Comp Rockies Christie Lodge Timeshare $150.00
Title Comp Rockies Christie Lodge Timeshare $155.00
Title Comp Rockies Christie Lodge Timeshare $1,049.60
Title Comp Rockies Lakeside Terrace $994.60
Title Comp Rockies Lakeside Terrace $659.70
Title Comp Rockies Mtn. Vista $1,639.60
Title Comp Rockies Mtn. Vista $1,799.70
Title Comp Rockies Mtn. Vista $4,439.20
Barnett, william & Odell, Lisa & Leighton Seasons @ Avon # 407 $4,898.00
Russom, Craig Sunridge @ Avon B-301 $0.00
George, Richard Sunridge @ Avon B-201 $0.00
Yes LLC Defined Benefit Pension Plan Sunridge @ Avon II C-201 $2,500.00
Platt, Colin & Dana Avon Lake Villas #6 $1,300.00
Shugart, Boyd & Tischer, Lai Benchmark Condo A-6 $2,100.00
A.T.S. Joint Ventures Avon Town Square Lot 2 $12,500.00
GGG, LLC, a Colo Limited Liabilty 1-NA Vail/Avon Commercial Park $3,370.00
MCPJ, LLC a Colo Limited Liability 110, 111, 210 Metcalf Commercial Park $21,000.00
Vail Corporation Lot 2, Riverside $600.00
Blazek, Margaret & Bidwell, Clay Avon Crossing #1301 $1,300.00
Barger, Michael Canyon Run # C-204 $9,700.00
Varecha, William Lot 11, Blk 1 Eaglebend $6,200.00
McAdams Andrew & Tina Lot 64 Mtn Star $30,413.38
Cotte, Sarah Draw Spur Townhomes $2,500.00
Mays, Stacy & Brown, Michael Draw Spur Townhomes #2 $3,500.00
Anderson, Wesley & Larson, Rebecca Cheney Duplex #1 Wildridge $4,700.00
Perry, Marcy & Kevin Lot 51-B Blk 1 Wildridge $9,800.00
Paderewski, Michael & Amy Lot 51A Blk 2 Wildridge $11,250.00
Ammaturo, Leonard Maria Lot 10C, Blk 2 Wildridge $12,700.00
$681,928.52
Total through -----May $681,928.52
Total through -----April $530,250.14
Receipts $151,678.38
TOWN OF AVON
SALES TAX BY MONTH
1999 98'-99'% 2000
Change
January 384,939.69 1.45% 359,721.88
February 384,939.69 1.81% 397,291.59
March 384,939.69 -16.35% 457,053.94
April 384,939.69 24.09% 337,087.43
May 384,939.69 54.54% 286,191.36
June 384,939.69 14.04% 398,869.89
July 384,939.69 4.01% 415,978.51
August 384,939.69 6.01% 400,447.52
September 384,939.69 15.42% 375,400.90
October 295,541.62 -3.11% 320,796.00
November 320,335.28 -4.40% 329,170.99
December 564,813.35 2.68% 607,777.58
YTD Total 4,645,147.46 6.26% 4,685,787.59
99'-0010/% 2001 001-01% 2002 O1'-02% 2003 02'-03% Total 5-Yr
Change Change Change Change % Increase
-6.55% 408,217.16 13,48% 411,790.30 0.88% 416,475.94 1.14% 8.19%
3.21% 401,384.50 1.03% 400,493.88 -0.22% 436,108.60 8.89% 13.29%
18.73% 503,411.30 10.14% 482,084.42 -4.24% 493,056.54 2.28% 28.09%
-12.43% 344,079.71 2.07% 289,326.67 -15.91% 311,212.23 7.56% -19.15%
-25.65% 317,331.11 10.88% 299,677.89 -5.56% - -100.00% -100.00%
3.62% 393,695.61 -1.30% 355,084.11 -9.81% -100.00% -100.00%
8.06% 434,867.02 4.54% 399,046.84 -8.24% -100.00% -100.00%
4.03% 421,012.61 5.14% 391,457.32 -7.02% -100.00% -100.00%
-2.48% 356,264.03 -5.10% 335,782.58 -5.75% -100.00% -100.00%
8.55% 361,688.95 12.75% 318,052.07 -12.06% -100.00% -100.00%
2.76% 333,024.51 1.17% 321,486.88 -3.46% -100.00% -100.00%
7.61% 615,165.05 1.22% 679,811.56 10.51% -100.00% -100.00%
0.87% 4,890,141.56 4.36% 4,684,094.52 -4.21% 1,656,853.31 4.62% 7.15%
YTD Through April Collections 1999-2003
1,660,000.00
1,640,000:00
1,620,000.00
1,600,000.00 _
1,580,000.00 _
1,560,000.00
1,540,000.00
1,520,000.00
1,500,000.00
1,480,000.00 " - ---- -- - - - _.. - -
1999 2000 2001 2002 2003
Year
TOWN OF AVON
ACCOMMODATIONS TAX BY MONTH
1999 981-99% 2000 991-001% 2001 001-011% 2002 01'-02% 2003 02'-03'% Total 5-Yr
Change Change Change Change Change % Increase
January $ 41,102.99 4.44% $ 24,753.92 -39.78% $ 35,913.75 45.08% $ 33,569.05 -6.53% $ 33,098.93 -1.40% -14.71%
February 36,985.03 -13.52% 32,158.10 -13.05% 42,137.63 31.03% 40,888.10 -2.97% 46,317.21 13.28% -4.40%
March 42,018.24 -17.67% 42,385.82 0.87% 55,435.56 30,79% 56,372.30 1.69% 71,438.85 26.73% 10.46%
April 11,609.15 -14.37% 10,166.11 -12.43% 12,152.00 19.53% 12,536.40 3.16% 12,755.91 1.75% -7.53%
May 6,117.50 6.15% 5,712.27 -6.62% 6,749.18 18.15% 8,424.93 24.83% - -100.00% 46.19%
June 14,958.28 18.63% 15,610.67 4.36% 15,630.07 0.12% 13,301.20 -14.90% -100.00% 5.49%
July 21,120.57 1.32% 21,769.19 3.07% 22,567.70 3.67% 21,435.73 -5.02% -100.00% 2.83%
August 16,452.89 -28.08% 17,093.13 3.89% 19,873.96 16.27% 17,483.54 -12.03% - -100.00% -23.57%
September 10,300.61 -8.54% 12,810.60 24.37% 13,059.89 1.95% 13,041.26 -0.14% -100.00% 15.80%
October 7,258.18 -12.72% 9,139.51 25.92% 7,065.21 -22.70% 9,998.17 41.51% -100.00% 20.23%
November 7,889.97 -27.03% 10,233.40 29.70% 7,592.38 -25.81% 10,582.27 39.38% -100.00% -2.14%
December 25,606.29 -21.46% 32,309.50 26.18% 29,964.55 -7.26% 32,498.49 8.46% - -100.00% -0.32%
YTD Total $ 241,419.70 -11.18% $ 234,142.22 -3.01% $ 268,141.88 14.52% $ 270,131.44 0.74% $ 163,610.90 14.12% -0.62%
YTD Through April
Collections 1999-2003
180,000.00 /
160,000.00 / s
140,000.00
120,000.00
100,000.00
80,000.00
60,000.00 -
40,000.00
20,000.00 /
1999 2000 2001 2002 2003
Year
Monthly Collections for April
1999-2003
14,000.00
12,000.00
10,000.00
8,000.00
6,000.00
4,000.00
2,000.00
Year
1999 2000 2001 2002 2003
STATE OF COLORADO )
COUNTY OF EAGLE) SS
TOWN OF AVON )
NOTICE IS HEREBY GIVEN THAT A DINNER MEETING WILL BE HELD BETWEEN THE
AVON TOWN COUNCIL AND THE VAIL TOWN COUNCIL ON JUNE 25, 2003 AT 7 PM AT
VISTA RESTAURANT, 48 E. BEAVER CREEK BLVD, AVON, COLORADO.
IF YOU HAVE ANY QUESTIONS, PLEASE CONTACT THE TOWN OF AVON AT 748-4000.
TOWN OF AVON, COLORADO
BY: P? ?c
Pat y M Kenny
Tow erk
POSTED AT THE FOLLOWING PUBLIC PLACES WITHIN THE TOWN OF AVON ON
JUNE 20, 2003.
AVON MUNICIPAL BUILDING, MAIN LOBBY
ALPINE BANK, MAIN LOBBY
AVON RECREATION CENTER, MAIN LOBBY
CITY MARKET, MAIN LOBBY
Special Meeting - Dinner with Vail Council
Memo
To: Honorable Mayor and Town Council
From: Larry Brooks, Town Manager
Date: June 19, 2003
Re: Village at Avon Update
Summary: There are several issues and updates regarding the Village at Avon that we
will be addressing with you on the 24". First, and foremost, is the status of the TCO
requirements to allow the Super Wal-Mart store opening on July 16". Additionally, we'd like
to discuss the I-70 interchange and Swift Gulch Road extension as it relates to the completion
deadlines in the current annexation and development agreement. We will do this in concert
with Councilor Brown's update.
Memo
To: Honorable Mayor and Town Council
Thru: Larry Brooks, Town Manager
From: Scott Wright, Finance Direct0Q.1-
Date: June 19, 2003
Re: 2002 Annual Audit Report
Summary:
On Tuesday, Jack Schroeder from Clifton Gunderson CPA's will be here to go over highlights
of the Town's 2002 Comprehensive Annual Financial Report. In addition, the acceptance of
the annual audit is included in Tuesday night's consent agenda.
You may keep the audit report for your use. However, if you do not intend to use it, please
return it to me after the meeting.
Town Manager Comments:
Page 1
Memo
To: Honorable Mayor and Town Council
Thru: Larry Brooks, Town Manager
From: Scott Wright, Finance Director
Date: June 19, 2003
Re: Staff Update - Sales Tax Survey
Summary:
Over the past two weeks, staff has been conducting a survey regarding the possibility of
gathering daily sales tax collection data from local merchants. The data will be used as one
way of determining the impacts to local merchants of the 4th of July celebration.
Discussion:
A cross-section of 51 merchants were selected for the survey. A script was developed and
used for the calls in order to be consistent in our message. So far, 24 merchants have indicated
that they will participate, 3 are maybe's, and we have 12 yet to follow-up with. Once we have
completed our survey we will be following up with a letter and a spreadsheet to be filled out
by the merchants.
This has been a excellent opportunity to speak with our merchants and talk to them about their
businesses. A couple of the lodges have indicated that because many times they receive their
revenues weeks or months in advance they were not sure how useful the information would
be.
One of the time share property managers I spoke with said that they don't have many rentals
during the 4th of July period. The summer months have been the most popular as far as time
share sales. Also, the time share weeks here are of high value for exchange. Many weeks
exchange 1 week here for 2 weeks somewhere else. He estimated that 60% to 70% of the
weeks are exchanged and the remainder are front-rangers. He also indicated that at some time
shares the week of the 4th is a fixed week vs. a floating week. Thus its a more expensive week
and is of higher demand.
Town Manager Comments:
J-i_?
,,b^ h- Page 1
_ * W.1?? ,
TOWN OF AVON
REGULAR COUNCIL MEETING AGENDA
JUNE 24, 2003 - 5:30 PM
1. Call to Order / Roll Call
2. Citizen Input
a. Salute to U.S.A. Update (Julie Kessenich)
3. Ordinances
4. Resolutions
a. Resolution No. 03-23, Series of 2003, A Resolution to Amend the 2003 Town of
Avon Budget (Scott Wright)
b. Resolution No. 03-24, Series of 2003, A Resolution to Amend the 2003 Town of
Avon Capital Improvement Budget (Scott Wright)
Public Hearing
a. Resolution No. 03-21, Series of 2003, A Resolution approving a Preliminary Plan for
Mountain Vista Condominiums, a Resubdivision of Lot 2B, Mountain Vista Resort
Subdivision, Town of Avon, Eagle County, Colorado (Norm Wood)
5. New Business
a. Real Estate Transfer Tax Discussion (Scott Wright)
b. Award Contract for Buck Creek Drainage Project (Norm Wood)
6. Other Business
7. Unfinished Business
8. Town Manager Report
9. Town Attorney Report
10. Mayor Report
11. Consent Agenda
a. Approval of the June 10, 2003 Regular Council Meeting Minutes
b. Approval of Town of Avon's 2002 Audited Financial Statements
c. Resolution No. 03-22, Series of 2003, A Resolution approving the Final Plat, a
Resubdivision of Lot 33, Block 2, Wildridge, Town of Avon, Eagle County, Colorado
12. Adjournment
Avon Council Meeting. 03.06.24
Memo
To: Honorable Mayor and Town Council
Thru: Larry Brooks, Town Manager
From: Scott Wright, Finance Director
Date: June 18, 2003
Re: Resolution 03-23, General Fund Budget Amendment
Summary:
A budget amendment is proposed to the General Fund for various items as identified below. The net
impact to the General Fund fund balance is an increase of $316,745.
• Change the beginning fund balance as result of completion of the 2002 annual audit from
$3,152,201 to $3,484,848, an increase of $332,647. This is primarily a result of expenditure
savings from the 2002 budget.
• Additional $7,800 for a band and beer for Avon's 25th Anniversary Celebration in the park.
• $17,200 for expansion of summer day camp program from 3 day/week format to 5 days per
week. These expenditures are offset by an additional $19,200 in day camp revenues.
• $2,558 for Project Graduation costs. These costs are offset by $3,500 in additional Project
Graduation revenues.
• Financial support of $1,500 to the Triple Bypass Bicycle Race.
• Financial support of $5,000 to the Vail Recreation District for "Buy In Program".
• $15,194 for FLSA Settlement for Police Sergeant's overtime.
• Other Professional Services in the amount of $40,000 offset by $40,000 in Subdivision Review
Fee revenues for engineering services at the Village at (Avon).
• $2,900 for "You are Here" sign changes and panel replacements.
• Fireworks and other costs for the 4th of July celebration in the amount of $49,600. This cost is
partially offset by additional sponsorship revenues of $40,000.
• $25,000 to extend funding for the Engineer I position from July 1 to December 31. This
position is considered to be a direct cost of the Capital Improvements program and as such,
Page 1
$50,000 will be transferred from Capital Projects Fund to the General Fund to cover the cost of
this position.
• $1,000 in advertising costs for the Town Clerk for publishing Council agendas.
• Food and Beverage of $250 for the Recreation Center. This amount was inadvertently
excluded in the final budget.
• $500 for photography services for Council photographs at the Rec Center.
Recommendation:
Staff recommends that Council adopt the resolution discussed above as presented.
Town Manager Comments:
Attachments:
A- Summary of Proposed Amendment
B- Resolution 03-23
0 Page 2
RESOLUTION NO. 03-23
SERIES OF 2003
A RESOLUTION TO AMEND THE 2003 TOWN OF AVON BUDGET
A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES BY
FUND AND AMENDING THE 2003 BUDGET FOR THE TOWN OF AVON,
COLORADO, FOR THE CALENDAR YEAR BEGINNING ON THE FIRST DAY OF
JANUARY, 2003, AND ENDING ON THE LAST DAY OF DECEMBER, 2003.
WHEREAS, the Town Council of the Town of Avon has adopted the 2003
budget; and
WHEREAS, the Town Council reviewed the revised estimated revenues and
expenditures for 2003; and
WHEREAS, the Town Council finds it necessary to amend the 2003 budget to
more accurately reflect the revenues and expenditures for 2003; and
WHEREAS, whatever increases may have been made in the expenditures, like
increases were added to the revenues so that the budget remains in balance as required by
law.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF AVON, COLORADO:
Section 1. That estimated revenues and expenditures for the following fund is as
follows for 2003:
Original or
Previously
Amended
2003
Budget
General Fund
Beginning Fund Balance $ 3,152,201
Revenues and Other Sources 9,848,210
Expenditures and Other Uses 9,666,845
Ending Fund Balance 3,333,566
Current
Proposed
Amended
2003
Budget
$ 3,484,848
10,001,310
9,835,847
$ 3,650,311
I
Section 2. That the budget, as submitted, amended, and hereinabove summarized
by fund, hereby is approved and adopted as the budget of the Town of Avon for the year
stated above.
Section 3. That the budget hereby approved and adopted shall be signed by the
Town Manager and made part of the public record of the Town.
ADOPTED this 24th day of June 2003.
TOWN OF AVON, COLORADO
Albert D. Reynolds, Mayor
ATTEST:
Patty McKenny, Town Clerk
2
General Fund #10
Amended Budget #2
Fund Summa
Original or Current
Prev. Amend. Proposed Difference
Actual Actual Budget Amendment Increase
2001 2002 2003 2003 (Decrease)
REVENUES
Taxes $ 6,524,156 $ 6,437,045 $ 6,326,870 $ 6,326,870 $ -
Licenses and Permits 192,672 571,557 147,860 147,860 -
Intergovernmental 582,992 603,235 673,117 673,117 -
Charges for Services 1,280,957 1,470,174 1,870,139 1,973,239 103,100
Fines and Forfeitures 60,486 44,603 58,675 58,675 -
Investment Earnings 277,308 103,463 117,500 117,500 -
Other Revenue 328,914 238,873 194,049 194,049 -
Total Operating Revenues 9,247,485 9,468,950 9,388,210 9,491,310 103,100
Other Sources
Sales of Fixed Assets
Transfer-In From Capital Projects Fund
Transfer-In From Employee Housing Fund
Capital Lease Proceeds
Total Other Sources
TOTAL REVENUES
EXPENDITURES
General Government
Community Development
Public Safety
Public Works
Recreation and Culture
Total Operating Expenditures
Other Uses
Transfers-Out to Mall Maintenance
Transfers-Out to Debt Service
Transfers-Out to Finance Authority
Transfers-Out to Transit
Transfers-Out to Sherwood Meadows
Total Other Uses
TOTAL EXPENDITURES
NET SOURCE (USE) OF FUNDS
FUND BALANCES, Beginning of Year
FUND BALANCES, End of Year
1,840 2,362 5,000 5,000 -
100,000 - 150,000 200,000 50,000
- 1,407 - - -
- - 305,000 305,000 -
101,840 3,769 460,000 510,000 50,000
$ 9,349,325 $ 9,472,719 $ 9,848,210 $ 10,001,310 $ 153,100
$ 2,084,650 $ 1,962,978 $ 1,575,670 $ 1,587,070 $ 11,400
605,560 480,411 450,894 450,894 -
1,662,108 1,561,029 1,591,099 1,606,293 15,194
2,474,795 2,381,528 2,781,598 2,846,598 65,000
2,080,409 1,931,794 1,989,908 2,067,316 77,408
8,907,522 8,317,740 8,389,169 8,558,171 169,002
25,000 25,000 25,000 25,000 -
450,000 450,000 480,120 480,120 -
135,015 136,036 137,556 137,556 -
900,000 600,000 495,000 495,000 -
160,000 182,500 140,000 140,000 -
1,670,015 1,393,536 1,277,676 1,277,676 -
10,577,537 9,711,276 9,666,845 9,835,847 169,002
(1,228,212) (238,557) 181,365 165,463 (15,902)
4,951,617 3,723,405 3,152,201 3,484,848 332,647
$ 3,723,405 $ 3,484,848 $ 3,333,566 $ 3,650,311 S 316,745
Page 1
General Fund #10
Amended Budget #2
Revenue Detail
Original or Current
Prev. Amend. Proposed Difference
Account Actual Actual Budget Amendment Increase
Number Description 2001 2002 2003 2003 (Decrease)
Taxes:
51101 General Property Tax $ 1,074,882 $ 1,239,112 $ 1,295,978 $ 1,295,978 $
51102 General Property Tax - Delinquent Collections 227 28 250 250
51103 General Property Tax - Interest 2,371 2,293 1,500 1,500
51201 Specific Ownership Tax 189,666 162,683 205,000 205,000
51301 Sales Tax 4,890,142 4,684,094 4,501,142 4,501,142
51302 Utility Tax 112,666 107,129 100,000 100,000
51304 Penalties and Interest 11,868 15,841 10,000 10,000
51402 Franchise Fees 242,334 225,865 213,000 213,000
51000 Total Taxes 6,524,156 6,437,045 6,326,870 6,326,870
Licenses and Permits:
52101 Liquor Licenses
52102 Business Licenses
52103 Contractor's Licenses
52201 Building Permits
52202 Electrical Permits
52203 Plumbing Permits
52204 Mechanical Permits
52205 Road Cut Permits
52206 Other Licenses and Permits
52000 Total Licenses and Permits
Intergovernmental:
Federal Grants:
53101 COPS
53103 Federal Drug Forfeiture Funds
53199 Other Federal Grants
Subtotal: Federal Grants
State Grants
53299 Other
Subtotal: State Grants
State/County Shared Revenue:
53301 Conservation Trust
53302 Motor Vehicle Registration
53303 Highway User's Tax
53304 Cigarette Tax
53305 County Sales Tax
53306 Road & Bridge Fund
Subtotal: Shared Revenue
53000 Total Intergovernmental
5,488 3,005 4,500 4,500
20,650 19,255 21,000 21,000 -
19,336 10,210 17,500 17,500 -
96,601 477,114 75,000 75,000 -
4,942 - - - -
14,928 24,381 9,100 9,100 -
22,375 24,326 9,100 9,100 -
2,220 13,016 6,660 6,660 -
6,132 250 5,000 5,000 -
192,672 571,557 147,860 147,860
1,408 - - -
850 19,131 24,660 24,660 -
2,258 19,131 24,660 24,660
8,332 12,647 12,000 12,000
8,332 12,647 12,000 12,000 -
32,538 51,201 51,500 51,500 -
20,755 20,143 2,000 2,000 -
161,096 161,410 156,488 156,488
40,622 39,346 45,000 45,000
206,143 177,793 266,469 266,469
111,248 121,564 115,000 115,000
572,402 571,457 636,457 636,457 -
582,992 603,235 673,117 673,117 -
Page 2
General Fund #10
Amended Budget #2
Revenue D etail
Original or Current
Prev. Amend. Proposed Difference
Account Actual Actual Budget Amendment Increase
Number Description 2001 2002 2003 2003 (Decrease)
Charges for Services:
General Government:
54101 Sale of Map and Publications 115 600 500 500
54102 Photocopying Charges 1,179 885 1,500 1,500
54103 License Hearing Fees - - 100 100
54104 Other Fees and Charges 156 392 250 250
54201 Plan Check Fees 155,638 86,886 61,625 61,625
54202 Subdivision Review Fees 3,500 177,530 60,000 100,000 40,000
54203 Design Review Fees 23,607 25,875 20,000 20,000 -
54204 Animal Control Fees 1,080 60 1,200 1,200
54205 Abatement Services 1,720 - 1,200 1,200
54301 Police Reports 628 1,462 1,000 1,000
54302 Police Contract Services 7,372 4,055 6,750 6,750 -
54303 Fingerprinting Fees 1,775 1,667 2,500 2,500 -
54304 VIN Inspection Fees 13,619 13,259 16,000 16,000 -
54305 False Alarm Fees - - 2,000 2,000 -
54452 Sherwood Meadows Maintenance Charges 6,812 1,458 10,000 10,000 -
54453 Village at (Avon) Municipal Services 3,898 10,585 291,370 291,370 -
Subtotal: General Govern. 221,099 324,714 475,995 515,995 40,000
Recreation Facility:
54601 Admission Fees 781,962 861,709 1,100,000 1,100,000
54602 Program Fees 39,980 52,450 45,163 45,163
54603 Rentals 4,780 4,953 5,001 5,001
54604 Merchandise Sales 24,918 19,220 17,730 17,730
54605 Childcare 12,264 17,373 13,875 13,875
54606 Rec Center Services 3,326 10,460 4,000 4,000
54607 Fitness Program Revenues 12,753 8,559 15,250 15,250
Other Recreation:
54651 Adult Program Revenues 19,897 22,517 22,500 22,500 -
54652 Cabin Equipment Rentals 43,843 40,276 43,000 43,000 -
54653 Athletic Field Rentals 3,161 4,070 4,000 4,000 -
54654 Cabin Concessions 7,755 6,774 8,000 8,000 -
54655 Youth Program Revenues 59,176 59,864 77,500 100,600 23,100
54676 Sponsorships 23,735 19,440 20,750 60,750 40,000
54677 Advertisements 3,390 2,470 3,600 3,600 -
54678 Event Fees 18,918 15,325 13,775 13,775 -
Subtotal: Recreation 1,059,858 1,145,460 1,394,144 1,457,244 63,100
54000 Total Charges for Services 1,280,957 1,470,174 1,870,139 1,973,239 103,100
Page 3
General Fund #10
Amended Budget #2
Fines and Forfeitures:
55101 Court Fines - Traffic
55102 Court Fines - Criminal
55103 Court Fines - Parking
55104 Court Fines - General
55105 Court Costs
55106 Jury Fees
55107 Bond Forfeitures
55108 Miscellaneous Court Revenues
55000 Total Fines and Forfeitures
Investment Earnings:
57101 Interest
57000 Total Investment Earnings
Other Revenues:
58101 Recreational Amenity Fees
58201 Lease of Town-Owned Property
58106 Community Enhancement Fees
58109 Debt Issuance Fees
58999 Miscellaneous Nonclassified Revenues
58000 Total Other Revenues
50000 TOTAL REVENUES
21,399 14,541 20,000 20,000 -
29,052 22,106 30,000 30,000 -
5,911 3,526 5,000 5,000 -
550 650 250 250 -
2,999 3,103 3,000 3,000
171 70 200 200
200 532 200 200
204 75 25 25
60,486 44,603 58,675 58,675
277,308 103,463 117,500 117,500
277,308 103,463 117,500 117,500
194,774 70,901 87,500 87,500
32,091 - - -
34,356 42,824 42,824 42,824 -
- - 13,725 13,725
67,693 125,148 50,000 50,000
328,914 238,873 194,049 194,049
$ 9,247,485 $ 9,468,950 $ 9,388,210 $ 9,491,310 $ 103,100
Page 4
General Fund #10
Amended Budget #2
Department Expenditure Summaries
Original or Current
Prev. Amend. Proposed Difference
Dept./Div.
Number Description
General Government:
Legislative:
111 Mayor and Town Council
112 Boards and Commissions
113 Town Attorney
114 Public Relations
115 Town Clerk
Total Legislative
Judicial:
121 Municipal Court
Executive:
131 Town Manager
132 Human Resources
Total Executive
Finance Department:
141 Finance
142 Information Systems
149 Nondepartmental
Total Financial Administration
Total General Government
Community Development:
211 Administration
212 Planning
213 Building Inspection
Total Community Development
Police Department:
311 Administration
312 Patrol
313 Investigations
315 Neighborhood Services
Total Police
Public Works:
411 Administration
412 Engineering
413 Roads and Streets
Actual Actual Budget Amendment Increase
2001 2002 2003 2003 (Decrease)
$ 100,504 $ 102,659 $ 92,439 $ 92,939 $ 500
13,397 12,728 15,205 15,205 -
122,609 77,670 60,000 60,000 -
282,431 259,539 74,450 83,850 9,400
70,912 86,707 75,223 76,223 1,000
589,853 539,303 317,317 328,217 10,900
52,416 76,061 69,908 70,408 500
310,983 313,188 182,037 182,037 -
143,024 137,725 184,688 184,688 -
454,007 450,913 366,725 366,725
574,120 434,103 428,726 428,726
146,880 160,746 129,302 129,302 -
267,374 301,852 263,692 263,692
988,374 896,701 821,720 821,720 -
2,084,650 1,962,978 1,575,670 1,587,070 11,400
209,434 132,324 106,315 106,315 -
129,208 130,993 132,840 132,840 -
266,918 217,094 211,739 211,739 -
605,560 480,411 450,894 450,894 -
351,524 343,588 263,542 263,542 -
1,145, 669 1,056,577 1,162,845 1,178, 039 15,194
85,849 83,173 88,151 88,151 -
79,066 77,691 76,561 76,561 -
1,662,108 1,561, 029 1,591, 099 1,606,293 15,194
150,263 157,671 156,761 156,761 -
184,825 333,668 248,721 313,721 65,000
913,584 758,502 1,177,351 1,177,351 -
Page 5
General Fund #10
Amended Budget #2
D epartment Expendit ure Summari es
Original or Current
Prev. Amend. Proposed Difference
Dept./Div. Actual Actual Budget Amendment Increase
Number Description 2001 2002 2003 2003 (Decrease)
414 Facilities Maintenance 329,212 408,326 380,647 380,647 -
415 Parks 896,911 723,361 818,118 818,118 -
Total Public Works 2,474,795 2,381,528 2,781,598 2,846,598 65,000
Recreation and Culture:
513 Special Events 266,859 114,874 126,593 183,993 57,400
514 Administration 354,608 364,172 345,725 345,975 250
515 Adult Programs 100,410 113,781 121,538 121,538 -
516 Aquatics 347,820 364,660 370,155 370,155 -
517 Childcare 63,269 63,865 64,300 64,300 -
518 Fitness 145,405 140,636 134,972 134,972 -
519 Front Desk 233,830 223,420 221,361 221,361 -
520 Maintenance 480,179 468,897 535,248 535,248 -
521 Youth Programs 88,029 77,489 70,016 89,774 19,758
Total Recreation and Culture 2,080,409 1,931,794 1,989,908 2,067,316 77,408
TOTAL OPERATING
EXPENDITURES $ 8,907,522 $ 8,317,740 $ 8,389,169 $ 8,558,171 $ 169,002
Page 6
Memo
To: Honorable Mayor and Town Council
Thru: Larry Brooks, Town Manager
From: Scott Wright, Finance Directo?-
Date: June 18, 2003
Re: Resolution 03-24, Water Fund and Capital projects Fund Budget Amendment
Summary:
A budget amendment is proposed to the Water Fund and Capital Project's Fund for the Buck Creek
Drainage project. The total project cost is being increased from $869,000 to $1,249,000, a total of
$380,000. This project is funded by transfers from the Water Fund which are also proposed to increase
by $380,000.
Recommendation:
Staff recommends that Council adopt the resolution discussed above as presented.
Town Manager Comments:
l)?
J
Attachments:
A- Summary of Proposed Amendment
B- Resolution 03-24
Page 1
RESOLUTION NO. 03-24
SERIES OF 2003
A RESOLUTION TO AMEND THE 2003 TOWN OF AVON BUDGET
A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES BY
FUND AND AMENDING THE 2003 BUDGET FOR THE TOWN OF AVON,
COLORADO, FOR THE CALENDAR YEAR BEGINNING ON THE FIRST DAY OF
JANUARY, 2003, AND ENDING ON THE LAST DAY OF DECEMBER, 2003.
WHEREAS, the Town Council of the Town of Avon has adopted the 2003
budget; and
WHEREAS, the Town Council reviewed the revised estimated revenues and
expenditures for 2003; and
WHEREAS, the Town Council finds it necessary to amend the 2003 budget to
more accurately reflect the revenues and expenditures for 2003; and
WHEREAS, whatever increases may have been made in the expenditures, like
increases were added to the revenues so that the budget remains in balance as required by
law.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF AVON, COLORADO:
Section 1. That estimated revenues and expenditures for the following fund is as
follows for 2003:
Original or
Previously
Amended
2003
Budget
Water Fund
Beginning Fund Balance $ 1,999,796
Revenues and Other Sources 509,200
Expenditures and Other Uses 887,822
Current
Proposed
Amended
2003
Budge
$ 1,965,547
509,200
1,267,822
Ending Fund Balance 1,621,174 1,206,925
Original or
Previously
Amended
2003
Budget
Capital Proiects Fund
Beginning Fund Balance $ 1,646,870
Revenues and Other Sources 2,121,149
Expenditures and Other Uses 1,452,271
Ending Fund Balance 2,315,748
Current
Proposed
Amended
2003
Budget
$ 2,489,887
2,501,149
1,882,271
3.108.765
Section 2. That the budget, as submitted, amended, and hereinabove summarized
by fund, hereby is approved and adopted as the budget of the Town of Avon for the year
stated above.
Section 3. That the budget hereby approved and adopted shall be signed by the
Town Manager and made part of the public record of the Town.
ADOPTED this 24th day of June 2003.
TOWN OF AVON, COLORADO
Albert D. Reynolds, Mayor
ATTEST:
Patty McKenny, Town Clerk
2
Memo
To: Honorable Mayor and Town Council
Thru: Larry Brooks, Town Manager
From: Scott Wright, Finance Director
Date: June 19, 2003
Re: 2002 Annual Audit Report
Summary:
On Tuesday, Jack Schroeder from Clifton Gunderson CPA's will be here to go over highlights
of the Town's 2002 Comprehensive Annual Financial Report. In addition, the acceptance of
the annual audit is included in Tuesday night's consent agenda.
You may keep the audit report for your use. However, if you do not intend to use it, please
return it to me after the meeting.
Town Manager Comments:
Page 1
Water Fund #24
Amended Budget #1
Fund Summa
Original or Current
Prev. Amend. Proposed Difference
Actual Actual Budget Amendment Increase
2001 2002 2003 2003 (Decrease)
REVENUES
Charges for Services $ 663,557 $ 259,622 $ 459,200 $ 459,200 $ -
Investment Earnings 73,782 36,906 50,000 50,000 -
Other Revenues 1,511 5,201 - - -
Total Operating Revenues 738,850 301,729 509,200 509,200 -
Other Sources - - - -
TOTAL REVENUES 738,850 301,729 509,200 509,200 -
EXPENDITURES
Water Utilities 60,917 138,090 93,822 93,822 -
Total Operating Expenditures 60,917 138,090 93,822 93,822 -
Other Uses
Transfers-Out To Capital Projects 280,000 635,000 794,000 1,174,000 380,000
TOTAL EXPENDITURES 340,917 773,090 887,822 1,267,822 380,000
NET SOURCE (USE) OF FUNDS 397,933 (471,361) (378,622) (758,622) (380,000)
FUND BALANCES, Beginning of Year 2,038,975 2,436,908 1,999,796 1,965,547 (34,249)
FUND BALANCES, End of Year $ 2,436,908 $ 1,965,547 $ 1,621,174 $ 1,206,925 $ (414,249)
1
Water Fund #24
Amended Budget #1
Revenue Detail
Original or Current
Prev. Amend. Proposed Difference
Account Actual Actual Budget Amendment Increase
Number Description 2001 2002 2003 2003 (Decrease)
Charges for Services:
54401 Sales of Water $ 110,199 $ 115,030 $ 120,000 $ 120,000 $ -
54402 Tap Fees 484,216 51,318 284,400 284,400 -
54404 Tap Fees - Mountain Star 69,142 31,474 20,000 20,000 -
54405 Tap Fees - Village at (Avon) - 61,800 34,800 34,800 -
54000 Total Charges for Services 663,557 259,622 459,200 459,200 -
57101 Investment Earnings 73,782 36,906 50,000 50,000 -
Other Revenues:
58999 Other 1,511 5,201 - - -
58000 Total Other Revenues 1,511 5,201 - - -
50000 TOTAL REVENUES $ 738,850 $ 301,729 $ 509,200 $ 509,200 $ -
2
Capital Projects Fund #41
Amended Budget #1
Fund S umma
Original or Current
Prev. Amend. Proposed Difference
Actual Actual Budget Amendment Increase
2001 2002 2003 2003 (Decrease)
REVENUES
Taxes $ 2,058,942 $ 1,714,946 $ 1,000,000 $ 1,000,000 $ -
Intergovernmental 426,540 1,044,313 290,000 290,000 -
Investment Earnings 88,614 37,707 26,149 26,149 -
Other Revenue 21,531 26,258 11,000 11,000 -
Total Operating Revenues 2,595,627 2,823,224 1,327,149 1,327,149 -
Other Sources:
Transfer In from Other Funds 280,000 635,000 794,000 1,174,000 380,000
TOTAL REVENUES 2,875,627 3,458,224 2,121,149 2,501,149 380,000
EXPENDITURES
Capital Improvements:
Facilities 488,623 81,119 - - -
Land and Land Improvements - - - - -
Roads and Streets 1,295,691 3,541,523 290,000 290,000 -
Recreation 58,904 - - - -
Stormwater and Drainage 76,922 572,931 869,000 1,249,000 380,000
Development Services - 417,008 - - -
Strategic Planning 84,189 5,215 25,000 25,000 -
Communications 30,000 - - - -
Other 2,250 5,250 6,000 6,000 -
Developer Rebates 399,160 184,358 100,000 100,000 -
Debt Service:
Capital Lease Payments 122,739 41,070 - - -
Total 2,558,478 4,848,474 1,290,000 1,670,000 380,000
Other Uses
Operating Transfer-Out to General Fund 100,000 - 150,000 200,000 50,000
Operating Transfer-Out to Wildridge S.I.D. 14,231 13,251 12,271 12,271 -
TOTAL EXPENDITURES 2,672,709 4,861,725 1,452,271 1,882,271 430,000
NET SOURCE (USE) OF FUNDS 202,918 (1,403,501) 668,878 618,878 (50,000)
FUND BALANCE, Beginning of Year 3,690,470 3,893,388 1,646,870 2,489,887 843,017
FUND BALANCE, End of Year $ 3,893,388 $ 2,489,887 $ 2,315,748 $ 3,108,765 $ 793,017
1
Capital Projects Fund #41
Amended Budget #1
CIP Projects Inve ntory
Original or Current
Prev. Amend. Proposed Difference
Account Actual Actual Budget Amendment Increase
Number Description 2001 2002 2003 2003 (Decrease)
CAPITAL IMPROVEMENT PROJECTS
Facilities:
11004 Information Kiosks - Town Center $ - $ 24,276 $ $ $
15001 Recreation Center Refurbishment 488,623 56,843
Land and Land Improvements:
Parks:
21003 Land Trade Contribution - -
Roads and Streets:
Streetscape:
31002 W. Beaver Creek Blvd. 8,677
31004 Nottingham Rd. Imp. / 1-70 to Buck Creek 103,539
31005 Nottingham Rd. Imp. / Buck Creek to Metcalf Rd. - 34,321
31006 Eaglebend Dr. - -
Street Improvements:
32001 Paving/Road Improvements 83,819 143,521 200,000 200,000
32003 Chapel Square Reimbursement 50,000 - - -
32004 E. Beaver Creek Blvd. Improvements 2,315 176 90,000 90,000
Multi-Modal/Alternative Mobility:
34002 East Avon Access and Circulation 54,009 2,855,036 - -
34004 Eagle River Bikepath 173,354 -
34005 Eagle River Bikepath - Beaver Creek Blvd to Conf. 80,152 490,536
34006 Nottingham Road / 1-70 bikepath 739,826 17,933
34007 Wildridge Traffic Calming & Pedestrian Circulation - -
Recreation:
51001 Nottingham Park Basketball Court 58,904 - - -
Stormwater and Drainage:
61001 Buck Creek / 1-70 to Eagle River - 15,883 869,000 1,249,000 380,000
61002 Metcalf Rd. Drainage / 1-70 to Eagle River 76,922 557,048 - - -
Development Services:
65001 Village at Avon, Filing 1 - 12,896
65002 Village at Avon, Filing 2 6,949
65004 Buffalo Ridge - 397,163
Strategic Planning:
Development Analysis and Review:
71001 Village at (Avon) 3,385 -
71002 Downtown Master Plan 54,025
71003 Lot C 4,780 -
71004 Confluence / Beaver Creek Landing 6,525 5,215 - -
79001 Planning and Consulting 15,474 - 25,000 25,000
Communications:
81001 800Mhz Radio System 30,000 - - -
Other:
91001 Fireplace Conversions 2,250 5,250 6,000 6,000 -
Total Capital Improvement Projects $ 2,036,579 $ 4,623,046 $ 1,190.000 $ 1,570,000 $ 380,000
3
Capital Projects Fund #41
Amended Budget #1
Revenue Detai l
Original or Current
Prev. Amend. Proposed Difference
Account Actual Actual Budget Amendment Increase
Number Description 2001 2002 2003 2003 (Decrease)
Taxes:
51401 Real Estate Transfer Tax $ 2,058,942 $ 1,714,946 $ 1,000,000 $ 1,000,000 $ -
51000 Total Taxes 2,058,942 1,714,946 1,000,000 1,000,000 -
Intergovernmental:
Federal Grants
53199 Community Development Block Grant
State Grants:
53201 Colorado State Bikepath GOCO Grant
Local Government/Other Agency:
53401 Eagle County RTA (Trails Grant)
53401 Village at (Avon)
53401 Eagle River Water & Sanitation District
Subtotal: Local Government/Other Agency
53000 Total Intergovernmental
Investment Earnings:
57101 Interest Earnings
57000 Total Investment Earnings
Other Revenues:
58102 Utility Capital Facility Fees
58104 Fireplace Fees
58211 Development Reimbursements
58999 Miscellaneous Nonclassified Revenues
58000 Total Other Revenues
Other Sources:
59201 Transfer In from Other Funds
59000 Total Other Sources
50000 TOTAL REVENUES
- 397,163 -
- 136,040 -
191,565
225,000
9,975 311,110
200,000
- -
290,000
- - -
290,000
-
426,540 511,110 290,000 290,000 -
426,540 1,044,313 290,000 290,000 -
88,614 37,707 26,149 26,149
88,614 37,707 26,149 26,149
487
-
10,561
10,483 450
1,500
22,637
1,671 2,000
9,000
-
- 2,000
9,000 -
- -
- -
21,531 26,258 11,000
-
11,000
280,000 635,000 794,000 1,174,000 380,000
280,000 635,000 794,000 1,174,000 380,000
$ 2,875,627 $ 3,458,224 $ 2,121,149 $ 2,501,149 $ 380,000
2
Memo
To: Honorable Mayor and Town Council
Thru: Larry Brooks, Town Manager
From: Norman Wood, Town Engineer
Anne Martens, Assistant Town Engineer
Date: June 19, 2003
Re: Resolution No. 03 - 21, Approving the Preliminary Plan for Mountain Vista
Condominiums, A Resubdivision of Lot 2B, Mountain Vista Resort
Subdivision, Town of Avon, Eagle County, Colorado (Public Hearing)
Summary: Points of Colorado, Inc., a Colorado corporation, owner of Lot 2B,
Mountain Vista Condominiums has submitted a Preliminary Plan for the resubdivision
of Lot 2B, Mountain Vista Resort Subdivision. This is a preliminary condominium
plan for resubdivision of a lot under development, creating seventy (70) separate
condominium units. The Subdivision is in conformance with the Title 16 of the Avon
Municipal Code, Subdivisions.
Recommendations: Staff recommends approval of Resolution No. 03 - 21,
Series of 2003, A Resolution Approving the Preliminary Plan for Mountain Vista
Resort Subdivision, A Resubdivision of Lot 213, Mountain Vista Resort Subdivision,
Town of Avon, Eagle County, Colorado, subject to completion of technical corrections
to be approved by staff.
Proposed Motion: I make a motion to approve Resolution No. 00 - 59,
Approving the Preliminary Plan for Mountain Vista Resort Subdivision, A
Resubdivision of Lot C, A Final Plat and Resubdivision of Lots B and C, Avon Center
at Beaver Creek, Benchmark at Beaver Creek, Amendment No. 4, Town of Avon,
Eagle County, Colorado.
Town Manaaer Comments:
L2BMtnVistaResortPPMemo
TOWN OF AVON
RESOLUTION NO. 03 -21
Series of 2003
A RESOLUTION APPROVING THE PRELIMINARY PLAN FOR MOUNTAIN VISTA
CONDOMINIUMS, A RESUBDIVISION OF LOT 2B, MOUNTAIN VISTA RESORT
SUBDIVISION, TOWN OF AVON, EAGLE COUNTY, COLORADO.
WHEREAS, Points of Colorado, Inc. has submitted a Preliminary Plan for a Resubdivision of
Lot 213, Mountain Vista Resort Subdivision, Town of Avon, Eagle County, Colorado; and
WHEREAS, the Preliminary Plan has been reviewed by the Town Staff, public notices have
been mailed, and a public hearing held in accordance with the requirements of Title 16 of the
Avon Municipal Code; and
WHEREAS, the Preliminary Plan was found to be substantially in conformance with Title 16 of
the Avon Municipal Code; and
WHEREAS, the proposed subdivision complies with the requirements for consideration as a
Preliminary Plan.
NOW, THEREFORE BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN
OF AVON, that the Preliminary Plan for Mountain Vista Condominiums, A Resubdivision of
Lot 213, Mountain Resort Subdivision, Town of Avon, Eagle County, Colorado, is hereby
approved by the Town of Avon subject to:
The completion of technical corrections as identified by Town Staff.
ADOPTED THIS DAY OF
, 2003.
TOWN COUNCIL
TOWN OF AVON, COLORADO
Albert D. Reynolds, Mayor
ATTEST:
Patty McKenny, Town Clerk
CADocuments and Settings\pmckenny\Local Settings\Temporary Internet Files\OLKMRes 03-21 MtnVista-Prel.doc
Memo
To: Honorable Mayor and Town Council
Thru: Larry Brooks, Town Manager
From: Scott Wright, Finance Directo?
Date: June 18, 2003
Re: Real Estate Transfer Tax Exemption Increase Discussion
Summary:
On Tuesday, during the regularly scheduled Council meeting under New Business, I will lead
a discussion regarding the history of the real estate transfer tax (RETT) primary residence
exemption, various statistical information, the financial impacts of changing the exemption,
and the legal implications of any ordinance changes pursuant to TABOR.
Discussion:
History. The original real estate transfer tax was adopted by Ordinance 78-08 in October,
1978 and provided for a 1% tax on real estate transfers. The first $150,000 was to be
deposited into the General Fund. Once that amount was reached, any excess amounts were to
be divided equally between the General Fund and the Public Works Fund.
In July, 1987, Ordinance 87-17 changed the RETT tax from 1% to 2%, and in August, 1987,
Ordinance 87-19 amended the Municipal Code to provide that 100% of the revenues be
deposited into the Public Improvements Fund of the Town.
The first primary residence exemption was passed by Ordinance 89-12 and became effective
September 1, 1989. The exemption provided for an amount equal to four (4) times the median
household income of Eagle County as announced by the Department of Housing and Urban
Development. Three months later Ordinance 89-15 changed the exemption to be a flat
$80,000.
The last increase in the primary residence exemption was effective January 1, 1998.
Ordinance 97-12 increased the exemption from $80,000 to $160,000.
Statistical Information. In 2002, there were 109 primary residence exemptions granted for a
total of $16,973,965. The average amount granted was $155,724. The average purchase price
Page 1
of the primary residences granted an exemption was $304,017, and the median priced home
was $260,000.
Financial Impacts. Based upon the 2002 statistical information above, if the exemption
amount was raised from $160,000 to $200,000 there would be a reduction of RETT revenues
in the amount of $65,836. This assumes that there would be no impact in raising the
exemption on the number or price of homes sold.
Raising the exemption to $240,000 would reduce RETT revenues by $118,613.
TABOR Issues. TABOR requires voter approval for "a tax policy change causing a net tax
revenue gain." Therefore, if the council enacted a permanent increase in the amount of the
exemption, it could not thereafter reduce the amount, as doing so would be a tax policy change
causing a net tax revenue gain. For that reason, any increase in the amount of the exemption
should be temporary and "sunsetted" on a particular date. Thus, the ordinance amendment
would provide that (for example) "from the period from August 1, 2003, to August 1, 2004,
the amount of the exemption shall be At the later date, the council could
allow the exemption amount to automatically return to $160,000 or it could again amend the
ordinance to the same effect, thereby continuing the temporary exemption. Or, obviously, it
could make the exemption permanent..
Village at (Avon). Pursuant to the 1998 Annexation and Development Agreement with Traer
Creek, the Public Improvement Company is required to incorporate an exemption equivalent
to the Town's primary residence exemption. Traer Creek has been contacted for input into the
financial impacts of raising their exemption but we have not yet heard back.
Town Manager Comments:
T (,Q, ( < hP ?'t c?Uf C T a,u t?
CJ
ub P- T 0,,v?-d -t-h I?cr i ??o
CAA?rr1?
0 Page 2
Memo
To: Honorable Mayor and Town Council
Thru: Larry Brooks, Town Manager
From: Norm Wood, Town Engineer
Anne Martens, Assistant Town Engineer
Date: June 18, 2003
Re: Buck Creek Drainage Improvements
B & B Excavating, Inc. - Construction Contract
Summary: Five Bids were received in response to our Advertisement for
Bids for the Buck Creek Drainage Improvement Project. The five bids received ranged from
$973,001.28 to $1,381,920.50 with an engineer's estimate of $1,037,241.70. These Bids are
summarized on the attached Bid Summary Sheets. The lowest bid was submitted by B & B
Excavating, Inc., from Edwards, Colorado in the amount of $973,001.28. We have reviewed
the Bid submitted by B & B Excavating, Inc. and find it to be reasonably consistent with the
Engineer's Estimate and the other Bids received. We do not see any unreasonable
discrepancies in the various unit prices to indicate potential problems or an unbalanced bid.
The current Project Budget of $881,625 was based upon a conceptual design and cost estimate
developed in 2000. The Project has been revised to include modifications to the original
conceptual design such as installation of dual 64" x 43" arch pipes across Nottingham Park
and modifications to West Beaver Creek Blvd to address street configuration and drainage
issues in the locations where Buck Creek crosses under the roadway. In addition, the original
conceptual design did not anticipate the requirement for easements outside of the existing
easements and the Town owned property.
A Revised Project Budget is being proposed to address the increased project costs. A
Resolution amending the CIP Budget is being presented at this regular council meeting. The
recommendation for approval of the construction contract is contingent upon adoption of the
revised CIP Budget. The additional funds for the Project will come from the Water Fund.
Listed below is the cost estimate that was presented to council in February and the proposed
Project Budget:
I:\C[P\Stormwater-Buck Creek\4.0 Construction Documents\4.4 Construction ContractWemo Bid Award.Doc
Cost Estimate Proposed
(Feb 2003) Project Budget
Construction $1,057,408 $973,000
Engineering (Design) $118,500 $118,500
Easements (Surveying) $16,500 $10,500
Easements (Appraisal) $12,500 $12,500
Easements (Acquisition) $45,000 $10,000
Legal $15,000 $10,000
Permits & Fees $12,500 $7,000
Contract Administration $10,000 $10,000
Testing Services $5,000 $5,000
Contingency $258,482 $92,500
TOTAL $1,550,890 $1,249,000
Subsequently, we recommend approval of the Bid submitted by B & B Excavating, Inc., in the
amount of $ 973,001.28 for construction of the Buck Creek Drainage Improvements Project,
contingent upon approval of the revised CIP Budget, possession of affected properties and
easements and Authorization to proceed from CDOT.
Financial Implications: The current Project Budget is $881,625 and the revised
project budget being proposed by separate action is $1,249,000. The revised Project Budget
includes B & B Excavating, Inc. Construction Contract for the amount of $973,001.28 and
will be presented during the regular council meeting. The additional funds will come from
the Water Fund.
Recommendations: Approve Bid submitted by B & B Excavating, Inc., in
the amount of $ 973,001.28 for construction of the Buck Creek Drainage Improvements
Project and authorize issuance of Notice of Award for the Project contingent upon approval of
the revised CIP Budget, possession of affected properties and easements and Authorization to
proceed from CDOT.
Town Manager Comments:
I:\CIP\Stormwater-Buck Creek\4.0 Construction Documents\4.4 Construction Contract\Memo Bid Award.Doc 2
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H
MINUTES OF THE REGULAR MEETING OF THE AVON TOWN COUNCIL
HELD JUNE 10, 2003
A regular meeting of the Town of Avon, Colorado was held in the Municipal Building, 400
Benchmark Road, Avon, Colorado in the Council Chambers.
Mayor Buz Reynolds called the meeting to order at 5:30 PM. A roll call was taken with
Councilors Michael Brown, Debbie Buckley, Peter Buckley, Brian Sipes, Ron Wolfe and Mayor
Pro Tern Mac McDevitt present. Also present were Town Manager Larry Brooks, Town Attorney
John Dunn, Town Clerk Patty McKenny, Human Resource Director Jacquie Halburnt, Town
Engineer Norm Wood, Recreation Director Meryl Jacobs, Public Works Director Bob Reed,
Transit Director Harry Taylor, Finance Director Scott Wright, Police Chief Jeff Layman,
Community Development Director Ruth Borne, as well as members of the press and public.
Citizen Input
Special Events Coordinator Julie Kessenich was present to introduce Dan Godec, President of
WestStar Bank, who stepped forward to present the Council with a $20K check to support
Avon's fireworks. He indicated that the bank recently moved their corporate office from Vail to
Avon and that they are proud to be a part of the community.
Janine Glennon, Vista Restaurant, thanked the Council for giving them the opportunity to open
for lunch.
Ron Swan, Team Evergreen Bicycle Tour, Inc. was present to request a contribution to the
Triple Bypass Tour to assist in the production of some live music for his finishing line event to be
held on July 12th at Nottingham Park. After some discussion about marketing, lodging for the
event, and the cost of the food at the event, the Town Council agreed to fund the event in the
amount of $1,500. A budget amendment would come before the Council at a future meeting.
Avon was already included as a sponsor of the event.
Judd Haimes, local open air market coordinator, was present to highlight some of the
happenings of the market over the past weekend.
Kris Miller, Brass Parrott restaurant, asked the Town to lower the vendor fee for Avon
businesses associated with the July 4th vendor participation. After Council discussion, it was
agreed that the vendor fee should remain the same and that the Council could review the fee
structure for next year's event.
Resolution
Councilor McDevitt moved to add and then table Resolution No. 03-21, Series of 2003, A
Resolution approving a Preliminary Plan for Mountain Vista Condominiums, a Resubdivision of
Lot 2B, Mountain Vista Resort Subdivision, Town of Avon, Eagle County, Colorado. It was
noted that this item was published to hold a public hearing that evening, but was not included on
the final agenda. Councilor D. Buckley seconded the motion and it passed unanimously.
Consent Agenda
Mayor Reynolds asked for a motion on the Consent Agenda items. Councilor D. Buckley
moved to approve the consent agenda. Councilor McDevitt seconded the motion and it passed
unanimously.
a. Approval of the May 27, 2003 Regular Council Meeting Minutes
b. Eagle County Clerk & Recorder - Polling Place Agreement
There being no further business to come before the Council, the meeting adjourned at 6:10 PM.
RESPECTFULLY SUBMITTED:
Patty McKenny, Town Clerk
APPROVED:
Michael Brown
Debbie Buckley
Peter Buckley
Mac McDevitt
Buz Reynolds
Brian Sipes
Ron Wolfe
Regular Council Meeting
June 10, 2003
Page 2 of 2
Memo
To: Honorable Mayor and Town Council
Thru: Lary Brooks, Town Manager
From: Norman Wood, Town Engineer-//
Anne Martens, Assistant Town Engineer
Date: June 17, 2003
Re: Resolution No. 03 - 22, Approving the Final Plat, A Resubdivision of Lot 33, Block 2,
Wildridge, Town of Avon, Eagle County, Colorado (2649 Beartrap Road)
Summary: Matsen & Robb Enterprises, LLC, owner's of Lot 33, Block 2, Wildridge, have
submitted a Final Plat to resubdivide Lot 33, Block 2, Wildridge, Town of Avon, Eagle County,
Colorado. This is a Duplex Subdivision of a developed lot, creating Duplex lots 33 W and 33
E. The Subdivision is in conformance with the Title 16 of the Avon Municipal Code,
Subdivisions.
Recommendations: Staff recommends approval of Resolution No. 03 - 22, Series
of 2003, A Resolution Approving the Final Plat, a Resubdivision of Lot 33, Block 2, Wildridge,
Town of Avon, Eagle County, Colorado, subject to completion of technical corrections to be
approved by staff.
Town Manager Comments:
CADocuments and Settings\nwood\Local Settings\Temporary Internet Files\OLK2\L33B2WR.doc
TOWN OF AVON
RESOLUTION NO. 03 - 22
Series of 2003
A RESOLUTION APPROVING THE FINAL PLAT, A RESUBDIVISION OF LOT 33,
BLOCK 2, WILDRIDGE, TOWN OF AVON, EAGLE COUNTY, COLORADO.
WHEREAS, Matsen & Robb Enterprises, LLC have submitted a Final Plat for a Resubdivision
of Lot 33, Block 2, Wildridge, Town of Avon, Eagle County, Colorado; and
WHEREAS, the Final Plat has been reviewed by the Town Staff; and
WHEREAS, the Final Plat was found to be substantially in conformance with Title 16 of the
Avon Municipal Code; and
WHEREAS, the proposed subdivision complies with the requirements for consideration as a
Final Plat.
NOW, THEREFORE BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN
OF AVON, that the Final Plat for A Resubdivision of Lot 33, Block 2, Wildridge, Town of
Avon, Eagle County, Colorado, is hereby approved by the Town of Avon subject to:
The completion of technical corrections as identified by Town Staff.
ADOPTED THIS DAY OF
, 2003.
TOWN COUNCIL
TOWN OF AVON, COLORADO
Albert D. Reynolds, Mayor
ATTEST:
Patty McKenny
Town Clerk
CADocuments and Settings\nwood\Local Settings\Temporary Intemet Fi1es\0LK2\L33B2WRres0322.doc