TC Council Packet 06-10-2003STATE OF COLORADO )
COUNTY OF EAGLE ) SS
TOWN OF AVON )
NOTICE IS HEREBY GIVEN THAT A WORK SESSION OF THE TOWN COUNCIL OF THE
TOWN OF AVON, COLORADO, WILL BE HELD JUNE 10, 2003, AT 3:30 P.M. IN THE
MUNICIPAL BUILDING, 400 BENCHMARK ROAD, AVON, COLORADO FOR THE
PURPOSE OF DISCUSSING AND CONSIDERING THE FOLLOWING:
3:30 PM - 4:15 PM 1) Council Committee Updates
Neighborhood Meetings (Mayor Reynolds)
Transit & County Discussion (Mayor Reynolds)
4:15 PM - 4:30 PM 2) 2004 Budget Calendar (Scott Wright)
4:30 PM - 5:15 PM 3) Staff Updates -
a. Eagle County Capital Projects Committee
(Larry Brooks & Norm Wood)
b. Status of Lot 61 PUD
(Ruth Borne & Norm Wood)
c. Wal-Mart - Temporary Certificate of Occupancy
Update (Ruth Borne & Norm Wood)
d. Salute to U.S.A. - July 4th Update
(Meryl Jacobs/Julie Kessenich)
Council Questions
Consent Agenda Questions
AND SUCH OTHER BUSINESS AS MAY COME BEFORE THE COUNCIL. THIS MEETING IS
OPEN TO THE PUBLIC.
TOWN OF AVON, COLORADO
BY: P", Nkc
atty cKenny
Town Jerk
POSTED AT THE FOLLOWING PUBLIC PLACES WITHIN THE TOWN OF AVON ON
JUNE 6, 2003:
AVON MUNICIPAL BUILDING, MAIN LOBBY
ALPINE BANK, MAIN LOBBY
AVON RECREATION CENTER, MAIN LOBBY
CITY MARKET, MAIN LOBBY
Avon Council Meetine.03.06.10
Memo
To: Honorable Mayor and Town Council
Thru: Larry Brooks, Town Manager
From: Scott Wright, Finance Director
Date: June 5, 2003
Re: 2004 Budget Calendar and Process
Summary:
On Tuesday, I will present staff s recommended 2004 budget calendar and discuss the 2004
budget process and document in general.
Town Manager Comments:
Page 1
Memo
To: Honorable Mayor and Town Council
From: Larry Brooks, Town Manager
Date: June 4, 2003
Re: Eagle County - Capital Projects for 2004
Summary:
Norm & I have reviewed this information and will discuss project options and suggestions for Avon's
participation.
It is our initial observation that there may be several projects that could be considered, and that there
is a substantial amount of possible overlap with the Intermountain Regional Planning Commission
that prioritizes CDOT projects.
MEMORANDUM
To: All Elected Officials and Directors
From: Mike Roeper, Finance Director
Date: May 29, 2003
Subject: Capital Projects for 2004 Budget
Several years ago, Eagle County created a Capital Improvements Committee to evaluate
capital projects for inclusion in the upcoming budget, to provide recommendations to the
County Budget Officer and the Board of County Commissioners. The committee consists
of both Eagle County staff and private citizens representing each of the Commissioner
Districts appointed by their own County Commissioners and is comprised of the
following:
Assistant County Administrator for Communications
Facilities Management Director
County Engineer
Road and Bridge Director
Housing Director
Information Technology Director
Finance Director
County Administrator (ex-officio member)
Commissioner District Representatives
The committee has met the past three years and developed a 5 year Capital Improvement
Plan, a copy of which is attached. The projects which will be evaluated by this committee
are those with costs greater than $25,000, involve a building, building improvement,
land, equipment, vehicles, etc. with a life expectancy of two years or more. Those Elected
Officials or Department Heads wishing to submit projects for inclusion in the 2004
budget or for consideration in an extended capital plan, should complete one copy of the
enclosed "Capital Improvement Project Worksheet for each project. In addition, please
be sure to complete the "project ranking" box at the top right of the worksheet, so that the
committee can prioritize your requests.
In order to develop our initial recommendations to the County Budget Officer, it will be
necessary to adhere to the following schedule:
June 13, 2003 Completed forms to the Finance Director.
June 19, 2003 Capital Improvements Committee meeting.
June 26, 2003 Capital Improvements Committee meeting (if necessary).
July 7, 2003 Recommendations submitted to Budget Officer.
If you have any questions, please do not hesitate to contact me at 328-3511.
Cc
Jack Ingstad
Adele Hubbell
Ludwig Kurz
John McCully
Dick Merritt
Darrell Wegert
Larry Brooks, Town of Avon
Tom Baker, Town of Basalt
William Powell, Town of Eagle
Jeff Schroll, Town of Gypsum
Alan Lanning, Town of Minturn
Guy Patterson, Town of Redcliff
Pam Brandmeyer, Town of Vail
FABUDGE7lcapital projects memo.doc
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Memo
To: Honorable Mayor and Town Council
Thru: Larry Brooks, Town Manager
From: Tambi Katieb, Community Development
-- 711111/ 1
Norman Wood, Town Engineer'/, Date June 4, 2003 G /v
Re: Lot 61 PUD, Block 2, Benchmark at Beaver Creek - Proposed PUD
Planning Schedule
Summary: IDG3 LLC, the Owner of Lot 61, has been working with staff on finalizing a final
development plan for the Lot 61 PUD as part of a second Council approved extension of
the PUD development rights. The terms of the second PUD extension require a site-
specific development plan be approved by August 3, 2003 or the development rights shall
expire.
Currently, the Owner is proposing to convey the right-of-way for the Benchmark Road
realignment and transit center to the Town in exchange for revised development rights.
The Owner has agreed to share the initial costs for obtaining a topographic survey.
Procedurally, this approach would require that the Town and owner of Lot 61 proceed with
the following outline prior to the expiration of the existing development rights on August 3,
2003. Currently, the 2003 Capital Projects Fund has $25,000.00 allocated for planning and
consulting, which can be used to accomplish the Town's objectives.
1. Determine Site Information and Constraints
Obtain topographic survey - calculate areas for easements, right-of-ways, and property
boundaries:
Estimated cost Estimated cost $5,000 Proposal by June 13
Estimated time to complete One week Complete by June 20
2. Evaluate Feasibility of Right-of-way Revisions and Transit Center
Prepare a preliminary design that provides conceptual public improvement requirements
and cost estimates:
Preliminary design proposal Estimated cost $15,000
Estimated completion time Three weeks
Council review of plans and cost estimates
3. Planning Process
June 20, 2003
July 10, 2003
July 22, 2003
Memo to Town Council - June 3, 2003
Lot 61 PUD, Block 2, Benchmark at Beaver Creek - Proposed PUD Planning Schedule Page 1 of 3
Planned Unit Development
Submit a PUD application that amends the existing plan with revised development
standards addressing pedestrian scale, revised parking requirements, setbacks, lot
coverage, air rights, and height limitations, etc. The zoning for Lot 61 will revert to Town
Center zoning effective August 3, 2003 unless and until the PUD zoning, the subdivision
plat, and development agreement are approved and title has been transferred to the Town.
1. Submit application June 17, 2003
2. Planning & Zoning Commission Hearing July 1, 2003
3. Town Council First Reading July 8, 2003
4. Town Council Second Reading July 22, 2003
Development Agreement
Submit a mutually acceptable development agreement that addresses issues associated
with development rights, property exchange details, construction staging and coordination
as well as metro district obligations. Approval of the development agreement occurs at the
same time Council approves the revised PUD and it is incorporated into the PUD
Ordinance.
1. Submit proposed agreement June 17, 2003
2. Town Council review June 24, 2003
3. Town Council First Reading July 8, 2003
4. Town Council Second Reading July 22, 2003
Subdivision for Lot 61 and Tract G
Submit a minor land subdivision application to reflect the new road alignments, property
boundaries, air rights, and transit center. Title to the right-of-way and transportation hub will
be conveyed by warranty deed to the Town as part of the subdivision process and approved
once the cost estimates and conceptual plans are completed. The PUD Ordinance and
development agreement will be contingent upon the conveyance of title and approval of the
subdivision.
If there is any lapse in time from August 3, 2003 between PUD zoning, approving the
development agreement, recording the subdivision plat, and conveying title to the Town,
then Lot 61 will revert to Town Center (TC) zoning and it will remain TC until all of the above
conditions are completed.
1. Proposal for Surveying
2. Complete survey
3. Council Approval
July 25, 2003
August 15, 2003
August 26, 2003
Summary: Based upon staff review and estimates, the $25,000 allocated for planning and
consulting in the 2003 Capital Projects Fund appears sufficient to evaluate whether or not
an effective development agreement with the Lot 61 PUD owner to accommodate a new
Memo to Town Council - June 3, 2003
Lot 61 PUD, Block 2, Benchmark at Beaver Creek - Proposed PUD Planning Schedule Page 2 of 3
transit center, realign Benchmark Road, and revise development rights is feasible and
mutually beneficial.
Town Manager Comments:
Memo to Town Council - June 3, 2003
Lot 61 PUD, Block 2, Benchmark at Beaver Creek - Proposed PUD Planning Schedule Page 3 of 3
Memo
To: Honorable Mayor and Town Council
From: Lang Brooks, Town Manager
Date: June 5, 2003
Re: Wal-Mart TCO Update
We are continuing to monitor progress toward compliance with the conditions outlined in
Norman's memo to Traer Creek. We are continuing to meet with them to try and reach
mutually acceptable conditions that will be safe for the public. I will have an update for you
on Tuesday.
Memo
To: Honorable Mayor & Town Council
Thur: Larry Brooks/Town Manager
From: Meryl D. Jacobs/Director of Recreation
Date: June 5, 2003
Re: Salute to the USA
Summary: Staff has had several meetings with various entities regarding the upcoming
Salute to the USA. The best way to describe the status with the event right now is that
the situation remains fluid. We are working with Coors and West Star Bank in regards to
sponsorship packages. It is our intent to have all these details wrapped up by Tuesday so
that we may update the council on our progress.
Town Manager Comments:
J,?
TOWN OF AVON
REGULAR COUNCIL MEETING AGENDA
MAY 27, 2003 - 5:30 PM
1. Call to Order / Roll Call
2. Citizen Input
3. Ordinances
4. Resolutions
5. New Business
6. Other Business
7. Unfinished Business
8. Town Manager Report
9. Town Attorney Report
10. Mayor Report
11. Consent Agenda
a. Approval of the May 27, 2003 Regular Council Meeting Minutes
b. Eagle County Clerk & Recorder - Polling Place Agreement
12. Adjournment
Avon Council Meeting.03.06.10
MINUTES OF THE REGULAR MEETING OF THE AVON TOWN COUNCIL
HELD MAY 27, 2003
A regular meeting of the Town of Avon, Colorado was held in the Municipal Building, 400
Benchmark Road, Avon, Colorado in the Council Chambers.
Mayor Buz Reynolds called the meeting to order at 5:30 PM. A roll call was taken with
Councilors Michael Brown, Debbie Buckley, Peter Buckley, Brian Sipes, Ron Wolfe and Mayor
Pro Tern Mac McDevitt present. Also present were Town Manager Larry Brooks, Town Attorney
John Dunn, Town Clerk Patty McKenny, Human Resource Director Jacquie Halburnt, Town
Engineer Norm Wood, Recreation Director Meryl Jacobs, Public Works Director Bob Reed,
Transit Director Harry Taylor, Finance Director Scott Wright, Police Chief Jeff Layman,
Community Development Director Ruth Borne, as well as members of the press and public.
Citizen Input
Business owners were present to submit letters asking the Town to reinstate the fireworks
festivities for July 4th, some of who included the following businesses:
Capco Tile & Stone, Lodge at Avon Center, Vail Valley Chamber & Tourism Bureau,
Avon Liquor, First Bank, Hugh Joyce, Wildridge resident, Heather Weans, Avon resident,
Comfort Inn, Dennys, AGM - Rocky Mountain Broadcasting, Beaver Liquors, Falcon
Point Resort, Mojo Music, Dominos Pizza, The Bag & Pack Shop, The Ritz-Carlton,
Vista Restaurant
Mayor Reynolds corrected some misconceptions about the situation and explained some of the
reasons behind the decision to eliminate the fireworks, i.e. the existing fire ban at the time, the
approximately $100K in costs to produce the event, fire department availability to staff the
event, the idea of scheduling a series of events and spreading the funding throughout the
summer instead of just sponsoring one event. Some discussion occurred about how the Town
continues to try to resolve several budget issues, such as how to fund skier shuttles vs funding
July 4th fireworks.
The Council appreciated the business owners' input on what they would like to see the event be
and asked them to become a part of the process of sponsoring the event. Some further
discussion took place on what challenges exist with securing the pyrotechnics staff as well as
the challenges that are presented when alcohol was allowed in the park and how the role of the
merchant's association might be more instrumental in the process. It was communicated by the
business owners that the long-term future of the event was a priority for them. Some action
items which resulted from the discussion amongst the group include the following:
? Estimated $45K to fund an 8 to 10 minutes fireworks show, likely to be in conjunction
with the laser show.
? Need to secure sponsorship funding in the amount of $20K by the end of the week.
? The Town would agree to fund the other $25K to pay for the infrastructure for the
festivities.
? Determine some sales tax numbers that might show whether or not the crowd in town
supports the July 4th event. Begin some comparisons of current & future years sales tax
collections with past years.
Ordinances
Second Reading
Town Engineer Norm Wood presented Ordinance No. 03-08, Series of 2003 on second reading,
an Ordinance Approving the Second Amendment to the Annexation and Development
Development Agreement was approved on November 13, 2001. The Second Amendment
changes the Highway 6 Exaction requirement and replaces it with a Highway 6 Trail Exaction
requirement. He explained the details of both exactions and noted that the trail exaction was for
the design and construction costs for sections of a proposed pedestrian trail system along
Highway 6. This exaction is a result of public concerns expressed by Eagle-Vail residents
through their Metro District Board and the County Commissioners.
Mayor Reynolds opened the public hearing, no comments were made and the hearing was
closed. Councilor Sipes abstained from this vote. Councilor Wolfe moved to approve
Ordinance No. 03-08, Series of 2003 on second reading, an Ordinance Approving the Second
Amendment to the Annexation and Development Agreement for The Village (at Avon).
Councilor Brown moved to second the motion, a roll call vote was taken and the motion passed
unanimously (Sipes abstained).
Finance Director Scott Wright presented Ordinance No. 03-09, Series of 2003, An Ordinance
Amending Ordinance No. 83-20, Series of 1983, Granting a Franchise to Public Service
Company of Colorado on second reading. The ordinance extends for one year the Town's gas
franchise agreement with Xcel Energy (formerly Public Service Co.). Some discussion occurred
regarding length of agreement, etc. He noted that the current agreement expires May 24th and
an extension would provide staff and Xcel an opportunity to thoroughly review the provisions
within the current agreement prior to negotiating the new agreement. Councilor P. Buckley
asked about the fee collected from the gas company. Scott noted that the fee was not currently
collected with Xcel Energy, and he has already raised the question with the company. Council
asked that the question be pursued.
Mayor Reynolds opened the public hearing, no comments were made and the hearing was
closed. Councilor D. Buckley moved to approve Ordinance No. 03-09, Series of 2003, An
Ordinance Amending Ordinance No. 83-20, Series of 1983, Granting a Franchise to Public
Service Company of Colorado. Councilor Brown seconded the motion, a roll call vote was
taken, and the motion passed unanimously.
Resolution
Town Engineer Norm Wood presented Resolution No. 03-20, a Pipeline Crossing Agreement for
the installation of two proposed underground drainage pipelines crossing railroad property. The
installation is a necessary part of the Buck Creek Stormwater Drainage Project. It was noted
that any costs associated with the execution of the agreement would be covered by the project
contingency fund. Staff recommended approval of this agreement and resolution. Councilor D.
Buckley moved to approve Resolution No. 03-20, Series of 2003, a Resolution approving and
authorizing execution of the pipeline crossing agreement with the Union Pacific Railroad
Company as required for completion of the Buck Creek Stormwater Drainage Project in the
Town of Avon, Colorado. Councilor McDevitt seconded the motion and it passed unanimously.
Consent Agenda
Mayor Reynolds asked for a motion on the Consent Agenda items. Councilor D. Buckley
moved to approve the consent agenda. Councilor McDevitt seconded the motion and it passed
unanimously.
a. Approval of the May 13, 2003 Regular Council Meeting Minutes
b. July 4th Salute - Band Contract with Bay City Rollers Band
c. July 4th Salute - Band Contract with Aubrey Collins
Regular Council Meeting Page 2 of 3
May 27, 2003
There being no further business to come before the Council, the meeting adjourned.
RESPECTFULLY SUBMITTED:
Patty McKenny, Town Clerk
APPROVED:
Michael Brown
Debbie Buckley
Peter Buckley
Mac McDevitt
Buz Reynolds
Brian Sipes
Ron Wolfe
Regular Council Meeting
May 27, 2003
Page 3 of 3
Memo
To: Honorable Mayor and Town Council
Thru: Larry Brooks, Town Manager
From: Patty McKenny, Town Clerk
Date: June 2, 2003
Re: Polling Place Agreement - Eagle County Clerk & Recorder
Summary: Teak Simonton, Eagle County Clerk & Recorder, has made a request of the Town to
use the Municipal Building (Council Room) as an official polling location to serve precincts Nos. 15 &
19 for the November general election and in even-numbered years for the primary (August) &
general (November) election. The Town Council was made aware of this request at the last work
session and agreed that the Municipal Building should serve as a polling location. The attached
agreement formalizes that commitment between the Town and Eagle County Clerk & Recorder.
Background: John Dunn has reviewed the agreement. Note this is not a multi-year agreement
and the Town reserves the right to terminate the agreement if need be.
Proposed Motion: "I move to approve the Consent Agenda".
Town Manager Comments:
d
Eagle County Clerk & Recorder
Pollina Place Aareement
This agreement is entered into by Teak J. Simonton, Eagle County Clerk and Recorder
and the Town of Avon for the election being held on Tuesday, November 4, 2003.
WHEREAS, C.R.S. 1-5-101 et seq. provides that the Clerk and Recorder of each County
shall designate the locations where elections are to be held;
WHEREAS, Town of Avon is willing to have Avon Municipal Building designated as a
polling place;
NOW THEREFORE, in exchange for valuable consideration, the receipt of which is
hereby acknowledged by the parties, it is agreed as follows:
1. The Town of Avon agrees to allow the following described areas, including available
parking areas and directly connecting passageways to be used as a polling place:
Avon Municipal Building. The premises are to be used primarily for election
purposes from 6:00a.m. to 8:00p.m. or until all Election Day activities are complete.
No other scheduled activities should be allowed to interfere or compete with the
election process and judges work until the entire process is complete.
2. The Town of Avon will permit access to the premises on dates and times in addition
to the above mentioned date for purposes of checking the location and phone line,
delivering, setting up and removal of election equipment and supplies.
Arrangements between the Clerk's office and the Town of Avon will be made by
mutual agreement.
3. The Town of Avon understands the building will be posted as a polling location on or
before October 23, 2003, and that as of said posting no electioneering, (including but
not limited to advertising, distribution of literature, meetings or campaigning) can
knowingly take place within 100 feet of the official entrance/exits of the polling
location. Every effort should be made by the Town to reasonably comply. The Town
of Avon is asked to notify the County Clerk immediately if electioneering activity
occurs.
Eagle County Clerk & Recorder
Polling Place Agreement
4. The Town of Avon will provide the premises in a clean and usable condition. The
Clerk's office will leave the premises in the same condition at the end of the Election
Day.
5. The Town of Avon will try to provide some tables, and will provide chairs and trash
receptacles to be used throughout the day.
6. The Town of Avon will provide convenient access to a telephone throughout the day.
That telephone number is 970-748-2212. (If this number is not available, the Town of
Avon will notify the Clerk by July 1, 2003 to make alternative arrangements.)
7. The contact person for the Town of Avon is Patty McKenny who can be reached
during business hours by calling 748-4035.
8. The Town of Avon agrees to permit entry to the premises on Election Day at 6:00
A.M. according to special arrangements made with the Town Clerk.
9. The Town of Avon requires the following additional conditions: This Agreement is for
the election on November 4, 2003 only.
The parties have executed this Agreement on the
day of
2003.
Teak J. Simonton
Eagle County Clerk & Recorder
Patty McKenny
Avon Town Clerk
Polling Location Agreement
Page 2 of 2