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TC Council Packet 01-24-2003ago C O L O R A D O Tom of Am P.O. &x975 900 Bffid7TarkPmd Awn, Cdaacb 816M 970-7984005 Office of the Town Manager To: Honorable Mayor and Town Council Fr: Larry Brooks, Town Manager Dt: January 24,2003 Re: Update The Vail Valley Chamber and Tourism Bureau and Am Menconi hosted a meeting on the 23rd of January with assorted Real Estate interests and developers. The purpose of the meeting was to garner support for the development of a valley wide economic development council. I attended the meeting and did a lot of listening. I walked away with the hope that the area would deal with these topics in a unified fashion rather than develop another organization. I have attached the agenda for that meeting to give you a flavor of the discussion points. I will be out of town from the 30th through the 4th. Jacquie will be in charge. ECONOMIC DEVELOPMENT COMMERCIAL PROPERTY LEASING AGENTS LUNCHEON THURSDAY, JANUARY 23, 2003 12:30 - 2:00 P.M. AT THE VVCTB AVON CONFERENCE ROOM (SOUTH SIDE OF CITY MARKET) Background: The development of a valley-wide economic development council is currently underway. Thursday's luncheon will be an informal give and take session where you'll learn more about the Vail Valley Economic Council. Most importantly, your thoughts, experience, and vision will be of immeasurable help in determining strategic opportunities and identifying weaknesses our economic development efforts will need to focus on. Introductions Purpose of meeting: Arn Menconi Creation of a Vail Valley Economic Council Discussion on the current climate How do you develop clientele for leasing available space? What are your biggest challenges? Business brokerage as part of commercial sales transactions Understanding collaboration Among leasing agents Among commercial developers With the VVCTB and County The value of a commercial property database FINANCIAL MATTERS January 28, 2003 1. Detail-Building Permit Report 2. Detail-Real Estate Transfer Taxes 3. Detail-Sales Tax Update 4. Detail-Accomodations Tax Update Town of Avon 970-748-4030 P.O.Box 975 Avon, Co. 81620 748-4094 For Inspection Request Permit Tally Printed: 1/22/2003 For: December, 2002 Page 1 of 1 Permit Purpose: Public: Construction Value: $.00 # of Bldgs: # of Units: Permit Charges: $.00 Private: 4 Construction Value: $12,046,011.00 # of Bldgs: # of Units: Permit Charges: $20,893.82 Totals: Public: Construction Value: $.00 # of Bldgs: # of Units: Permit Charges: $.00 Private: 4 Construction Value: $12,046,011.00 # of Bldgs: # of Units: Permit Charges: $20,893.82 Town of Avon Real Estate Transfer Tax Transactions Calendar Year 2002 Dec-02 Purchaser Amount of RETT Name Property Received November Balance Forward $1,570,972.65 i i Title Comp Rockies Christie Lodge Timeshare $535.20 Title Comp Rockies Christie Lodge Timeshare $100.00 Title Comp Rockies Christie Lodge Timeshare $58.00 Title Comp Rockies Christie Lodge Timeshare $742.40 Title Comp Rockies Christie Lodge Timeshare $732.80 Title Comp Rockies Christie Lodge Timeshare $403.20 Holiday Christie Lodge Timeshare $27.50 Holiday Christie Lodge Timeshare $170.00 Holiday Christie Lodge Timeshare $36.00 Title Comp Rockies Falcon Pointe Timeshare $20.00 Title Comp Rockies Falcon Pointe Timeshare $50.00 Title Comp Rockies Lakeside Terrace # 122 $184.90 Title Comp Rockies Lakeside Terrace # 125 $779.80 Title Comp Rockies Lakeside Terrace # 123 $274.90 Title Comp Rockies Lakeside Terrace # 124 $274.90 Nancy Staquet & Duane Fehringer Avon Crossing I # 3201 $4,460.00 Rachel A. Van Sloun Lodge @ Brookside # 106 $2,500.00 Peter & Nicholas Lang Lodge @ Brookside # 306 $4,000.00 Adam Dubrowski Lodge @ Brookside # 208 $3,050.00 Hellen Jones & Kevin Wayne Roop Seasons #216 $800.00 Sheryl Bradley Sunridge II 302-N $3,940.00 Barry Cryer & John Eaton Sunridge C-205 $2,810.00 Rebecca Jayne Ruck Sunridge E-210 $460.00 Kevin Sloane & Kirsten Dibble Sunridge A-305 $2,810.00 Moorhead David Avon Lake Villas # S-2 $5,070.00 Richard Tenbraak La Vie Bonne Townhouses A $2,500.00 Christina D'Agostino Chambertin Townhomes # 13 $2,900.00 Eric Kaye & Kelly Jones Alpenflora Condo Unit 2 $2,500.00 Jonathon French Draw Spur Townhomes # 4 $2,700.00 Debrah Newton Canyon Oaks Townhomes WR $11,580.00 Timothy Mainhart Mtn. Shadows # 5 $2,000.00 Robert Kippola & Claire Christensen Lot 88 B Villamonte Townhomes WR $2,680.00 Pamela & Peter Warren Lot 21, Blk 1 Wildridge (Duplex) $8,950.00 Gary & Greta Blamire Lot 37-B Blk 2 Wildridge (Duplex) $6,696.00 Reilly Beth 150 E. B.C. Blvd 201 $1,750.00 Peter Jamar Lot 25 Mtn. Star $25,000.00 George Plavec Lot 17, Blk 4 Wildridge $4,500.00 $1,679,018.25 Total through -----December $1,679,018.25 Total through ---- November $1,570,972.65 December Receipts $108,045.60 TOWN OF AVON SALES TAX BY MONTH 1998 97'-98'% 1999 98'-991% 2000 991-001% 2001 001-01% 2002 OV-02% Total 5-Yr Change Change Change Change Change % Increase January 379,424.41 0.48% 384,939.69 1.45% 359,721.88 -6.55% 408,217.16 13.48% 411,790.30 0.88%a 8.53% February 378,112.00 4.30% 384,939.69 1.81% 397,291.59 3.21% 401,384.50 1.03% 400,493.88 -0.22% 5.92% March 460,191.56 -1.81% 384,939.69 -16.35% 457,053.94 18.73% 503,411.30 10.14% 482,084.42 -4.24% 4.76% April 310,197.72 16.90%0 384,939.69 24.09% 337,087.43 -12.43% 344,079.71 2.07% 289,326.67 -15.91% -6.73% May 249,079.90 3.35% . 384,939.69 54.54% 286,191.36 -25.65% 317,331.11 10.88% 299,677.89 -5.56% 20.31% June 337,562.03 7.81% 384,939.69 14.04% 398,869.89 3.62% 393,695.61 -1.30% 355,084.11 -9.81% 5.19% July 370,086.73 4.81% 384,939.69 4.01% 415,978.51 8.06% 434,867.02 4.54% 399,046.84 -8.24% 7.83% August 363,110.96 7.39% 384,939.69 6.01% 400,447.52 4.03% 421,012.61 5.14% 391,457.32 -7.02% 7.81% September 333,508.38 4.41% 384,939.69 15.42% 375,400.90 -2.48% 356,264.03 -5.10% 335,782.58 -5.75% 0.68% October 305,035.11 15.68% 295,541.62 -3.11% 320,796.00 8.55% 361,688.95 12.75% 318,052.07 -12.06% 4.27% November 335,073.59 -1.22% 320,335.28 -4.40% 329,170.99 2.76% 333,024.51 1.17% 321,486.88 -3.46% -4.05% December 550,077.22 3.03% 564,813.35 2.68% 607,777.58 7.61% 615,165.05 1.22% - -100.00% -100.00% YTD Total 4,371,459.61 4.69% 4,645,147.46 6.26% 4,685,787.59 0.87% 4,890,141.56 4.36% 4,004,282.96 -6.33% 4.79% YTD Through November Collections 1998-2002 4,300,000.00 4,200,000.00 4,100,000.00 4,000,000.00 3,900,000.00 3,800,000.00 3,700,000.00 3,600,000.00 3,500,000.00 r:;' +•? x, c 3,400,000.00 1998 1999 2000 2001 2002 Year TOWN OF AVON ACCOMMODATIONS TAX BY MONTH 1998 97'-98% 1999 98'-99% 2000 99'-00'% 2001 00'-01'% 2002 01'-02'% Total5-Yr Change Change Change Change Change % Increase January 39,357.21 -1.50% 41,102.99 4.44% 24,753.92 -39.78% 35,913.75 45.08% 33,569.05 -6.53% -14.71% February 42,769.24 -5.60% 36,985.03 -13.52% 32,158.10 -13.05% 42,137.63 31.03% 40,888.10 -2.97% -4.40% March 51,035.34 -19.06% 42,018.24 -17.67% 42,385.82 0.87% 55,435.56 30.79% 56,372.30 1.69% 10.46% April 13,556.94 14.40% 11,609.15 -14.37% 10,166.11 -12.43% 12,152.00 19.53% 12,536.40 3.16% -7.53% May 5,762.93 34.21% 6,117.50 6.15% 5,712.27 -6.62% 6,749.18 18.15% 8,424.93 24.83% 46.19% June 12,609.03 -9.82% 14,958.28 18.63% 15,610.67 4.36% 15,630.07 0.12% 13,301.20 -14.90% 5.49% July 20,845.64 -2.13% 21,120.57 1.32% 21,769.19 3.07% 22,567.70 3.67% 21,435.73 5.02% 2.83% August 22,875.39 2.28% 16,452.89 -28.08% 17,093.13 3.89% 19,873.96 16.27% 17,483.54 -12.03% -23.57% September 11,262.18 0.79% 10,300.61 -8.54% 12,810.60 24.37% 13,059.89 1.95% 13,041.26 -0.14% 15.80% October 8,315.76 -5.71% 7,258.18 -12.72% 9,139.51 25.92% 7,065.21 -22.70% 9,998.17 41.51% 20.23% November 10,813.22 -10.72% 7,889.97 -27.03% 10,233.40 29.70% 7,592.38 -25.81% 10,582.27 39.38% -2.14% December 32,602.89 -18.49% 25,606.29 -21.46% 32,309.50 26.18% 29,964.55 -7.26% -100.00% -100.00% YTD Total 271,805.77 -9.00% 241,419.70 -11.18% 234;142.22 -3.01% 268,141.88 14.52% 237,632.95 -0.23% -0.66% YTD Through November Collections 1998-2002 1999 2000 2001 2002 Year STATE OF COLORADO ) COUNTY OF EAGLE) SS TOWN OF AVON ) NOTICE IS HEREBY GIVEN THAT A WORK SESSION OF THE TOWN COUNCIL OF THE TOWN OF AVON, COLORADO, WILL BE HELD JANUARY 28, 2003, AT 3:30 P.M. IN THE MUNICIPAL BUILDING, 400 BENCHMARK ROAD, AVON, COLORADO FOR THE PURPOSE OF DISCUSSING AND CONSIDERING THE FOLLOWING: 3:30 PM - 3:55 PM 3:55 PM - 4:10 PM 4:10 PM - 4:25 PM 4:25 PM - 4:40 PM 4:40 PM - 5:00 PM 5:00 PM - 5:10 PM 5:10 PM - 5:20 PM 1) Council Committee Updates 2) EagleBend Update (John Dunn) 3) Hurd Lane / Avon Road Intersection (Norm Wood) 4) Vision, Mission & Values Discussion 5) Recreation Department Report (Meryl Jacobs) 6) Upper Eagle Regional Water Authority - Plant Investment Fee Request - (Becky Boltmeier) 7) Staff Updates Council Questions Consent Agenda Questions AND SUCH OTHER BUSINESS AS MAY COME BEFORE THE COUNCIL THIS MEETING IS OPEN TO THE PUBLIC. TOWN OF AVON, COLORADO BY: P-j?? Patty McKenny Clerk POSTED AT THE FOLLOWING PUBLIC PLACES WITHIN THE TOWN OF AVON ON JANUARY 24, 2003: AVON MUNICIPAL BUILDING, MAIN LOBBY ALPINE BANK, MAIN LOBBY AVON RECREATION CENTER, MAIN LOBBY CITY MARKET, MAIN LOBBY Avon Council Meeting. 1.28.03 Memo To: Honorable Mayor and Town Council Thru: Larry Brooks, Town Manager From: Patty McKenny, Town Clerk Date: January 22, 2003 Re: Council Committee Appointments Summary: Attached are the confirmed Avon Council committee appointments for 2003. Some of the committees are in-house committees and others are community-based committees. Discussion: A separate heading will be provided at the beginning of each work session in order to provide time for Council members to update the council on their meetings. Town Manager Comments: Town of Avon Council Committee Appointments for 2003 Committee Confluence Economy/Retail Availability Eagle County Liaison Committee NWCCOG Water Board ECO Transit Marketing Chamber of Commerce Channel 5 Member(s) Buz Reynolds, Brian Sipes, Larry Brooks Mac McDevitt, Ron Wolfe, Scott Wright Ron Wolfe, Mac McDevitt Brian Sipes Debbie Buckley, Buz Reynolds (alternate) Ron Wolfe, Debbie Buckley (alternate) Ron Wolfe, Mac McDevitt, Harry Taylor Peter Buckley Michael Brown, Peter Buckley (alternate) Michael Brown, Debbie Buckley (alternate) One Valley Coalition Village at Avon Community Development Issues Land Use, Comp Plan, Design Guideline Study & Impact Fees Mac McDevitt, Brian Sipes Michael Brown, Debbie Buckley (alternate) Brian Sipes, P&Z Selected Members, Ron Wolfe Avon Council Retreat.2002 December 17, 2002 Memo To: Honorable Mayor and Town Council From: Councilor Debbie Buckley Date: January 23, 2003 Re: Enclosures from Water Authority Meeting Summary: Attached are 2 charts reflecting the Snow Water Equivalents at Vail Mountain and at Fremont Pass. Please note that the Avon Water plant will be under repair during the next week or so beginning tH Monday, January 27 ``0 8? a? m yQ T N U Q 00? 00 c'O?t t t 'o- w ! L Opp/c ? t 3 O ?Oi9 fA c'?t >, It ? ?6' !mot t c'l, c'p 6-/ p , COo c,--O t ct 'S t?0 c'p/% "Oiler O O! 0 0 0 0 0 0 0 0 °0 0 O O co ti CD L co N S3HON1 610 N O L Q U +Q I ct 's `'o O SBHON1 O O O O O O O ,It N O co O 't N T T T Memo To: Honorable Mayor and Town Council Thru: Larry Brooks, Town Manager From: Norman Wood, Town Engineer Date: January 8, 2003 Re: Hurd Lane / Avon Road Intersection Summary: The following is a brief summary of recommendations in the Town's 1996 Transportation Plan Update related to the Avon Road / Hurd Lane intersection. Phase H -15% of Future Travel Demand (2 to 5 year time frame) Hurd Lane - Turning movements at the Hurd Lane and Avon Road intersection should be restricted so that no left turns or through movements out of Hurd Lane, eastbound or westbound are permitted. This is a viable improvement with roundabouts. Beaver Creek Parking Facility at Hurd Lane (Confluence) The intersection of Avon Road and Hurd Lane already exists. Hurd Lane is a two lane road with no turning lanes, while Avon Road is a four lane road with left turn bays. Because of sight distance restrictions and traffic conditions on Avon Road, the intersection of Hurd Lane and Avon Road should be restricted so that left turns or through movements are not allowed out from Hurd Lane. These restrictions will allow this intersection to not require a signal and help enhance operations on Avon Road. This is recommended in either roundabout or signal scenario. Proposed Modifications & Schedule: The following intersection modifications are proposed in conjunction with development of the Confluence Site. Avon Road - Eliminate north bound left turn into Confluence Site Hurd Lane West (Confluence Site) - Right turn in and right turn out only from and to Avon Road IAEngineering\Tnffic\Hurd Lane Avon Rd Memo.Doc Hurd Lane East - Eliminate straight through and left turn movements from Hurd Lane to Avon Road and extend existing Hurd Lane left turn lane into Burger King/Starbucks entrance. These turning movement modifications would be accomplished with modifications to the Avon Road median and construction of traffic control islands in Hurd Lane and the Confluence entrance in association with signing and striping per Uniform Traffic Control. Manual. A schematic of these modifications are shown on the attached photo. We anticipate these improvements being constructed by the developer of the Confluence Site as part of the site development impact mitigation. . The proposed modifications to Hurd Lane East could be implemented at relatively low cost to the Town if traffic conditions warrant prior to development of the Confluence Site. Town Manager Comments: 0 Page 2 VON C O L O R A D O Tom afA m P.O. Bmc975 900 Bfful-n a P40E I Awn, Cnbracb816M 970-7984005 Office of the Town Manager To: Honorable Mayor and Town Council Fr: Larry Brooks, Town Manager Dt: January 15,2003 Re: Vision, Mission, and Values Statement As Directed by council at the meeting on the 14th of January, we have set aside time for discussion of one unassigned committee. That committee is one that would work on the Town Vision, Mission and Values Statement. Ron had mentioned this project and the Mayor is left with the task of assigning the members. Ron has offered some draft thoughts that I have attached for your information. Mac has also suggested that we want to take care to distinguish between statements for "Avon, the Town" or "Town of Avon Government'. Vol Mir, /u eS S` f ice, l " WORKING DRAFT Avon Vision Development Project: Steps of the Process 1. Appoint an Ad Hoc Committee to develop proposed vision statement 2. Committee drafts Vision Statement and gets preliminary public input and prepares proposal for Council 3. Review and input by Council; revised draft prepared 4. Public forums held to explain process, the vision statement and rationale for each element; solicit public ideas and reactions; make any needed improvements and revisions. 5. Council review and decision to adopt or not Why Would a Vision Statement Be Useful? A vision statement encompasses the identity, goals, values and reason for bring of an entity ...in this case the Town of Avon. It serves as a "gold standard" against which we will test out thoughts and actions. The process of developing a vision is a big part of its benefit because the process requires that we identify all of the parameters our dimensions about which we have options and need to take a position on. Corporations frequently use vision statements to get all stakeholders on to the same track. Process Details Many corporate quests for a vision statement are very long, painful, frustrating and unsuccessful. Input from a wide range of stakeholders is needed but can be overdone. Vision is set by the leaders of the Town ...both elected and those that shape the Town by virtue of public involvement or business activities. If the vision is correct, we should get good understanding and buy-in by the public. (a) Committee: Proposed membership is Larry, Ruth, Norm, Chris Evans, Brian Sipes, Ron Wolfe (I volunteer to coordinate, facilitate and coach this project) plus 2 community/business leaders (b) Process: There will be many iterations of this concept throughout the project and the various presentations and reviews. The process would be.... 1. Develop a list of dimensions or parameters that can define the Town. Examples: What kind of town are we? ...modern, urban, rural, quaint, industrial, etc. What do we focus on? ...outdoor recreation, commerce, etc. What do we value? ...citizen participation, environment, open space, individual autonomy, etc. What architectural style do we emphasize? ...varied and practical, quaint European, techie, etc. What do we deliver as our bottom line? ...we provide the larger community with ..... 2. Committee establishes a rationale for each parameter, decides which should be included in the Vision Statement and which should not. Reasoning for inclusions and exclusions are documented. 3. Parameters to be included in the Vision Statement are next explored individually and possible positions for each are developed and evaluated. A decision is made on the position to adopt and the Vision Statement is put together for the next steps. 4. All presentations and reviews follow pretty much the same approach. First the reasons for developing a Vision Statement have to be explained and the value of this project made clear. The process is explained and the alternatives considered and positions adopted are presented and substantiated. reactions and ideas are captured, commented on and later considered for inclusion. Public forums should be used and we can consider a process using our web site as well 5. Council adopts an acceptable final Vision Example Here is a simplified example of what the process could yield ... --What kind of a town are we? "Avon is a modern mountain town..." --What do we focus on? "Avon is a modern mountain town emphasizing (focused on, built on, etc.) winter and summer outdoor recreation and sports. --What do we provide? "Avon is a modern mountain town emphasizing winter and summer outdoor recreation and sports. People come here to visit and to live because of these recreational opportunities, the natural beauty of our area and the quality of life possible in Avon. We offer a wide range of quest accommodations, housing, seasonal and career employment opportunities, recreational activities, shopping and entertainment. Our architecture is varied, practical and efficient for its intended purpose." --What do we value? "Avon is a modern mountain town emphasizing winter and summer outdoor recreation and sports. People come here to visit and to live because of these recreational opportunities, the natural beauty of our area and the quality of life possible in Avon. We offer a wide range of guest accommodations, housing, seasonal and career employment opportunities, recreational activities, shopping and entertainment. Our architecture is varied, practical and efficient for its intended purpose. We seek out input from residents and business regarding the management and evolution of our town. We value our western heritage and work to preserve it. Avon is a responsible steward of our environment. Open space is also of great value to Avon and we set aside parcels as part of every annexation and development." --What is our bottom-line? "Avon is a modern mountain town emphasizing winter and summer outdoor recreation and sports. People come here to visit and to live because of these recreational opportunities, the natural beauty of our area and the quality of life possible in Avon. We offer a wide range of guest accommodations, housing, seasonal and career employment opportunities, recreational activities, shopping and entertainment. Our architecture is varied, practical and efficient for its intended purpose. We seek out input from residents and business regarding the management and evolution of our town. We value our western heritage and work to preserve it. Avon is a responsible steward of our environment. Open space is also of great value to Avon and we set aside parcels as part of every annexation and development. Thus, Avon is the premier mountain town for men and women to visit, live work shop and play in." ragvivli Larry Brooks From: Mac McDevitt Sent: Friday, December 20, 2002 12:28 PM To: Larry Brooks Subject: Fw: VISION STATEMENT Larry I had hoped to get an update on the bus meeting by now from someone. I'll stop by mid afternoon to chat about it. The attached is some of the dialog that I've had with. Ron on the Vision Statement issue. Mac ---- Original Message ----- From: Mac McDevitt To: rcwolfe vail.net Sent: Thursday, December 19, 2002 8:53 AM Subject: Re: VISION STATEMENT Ron I think you are mixing Avon, the town, with the Town of Avon government. In your examples, for the most part, you are talking about what might go into a marketing brochure for attracting new businesses or tourists or retirement folks (like us) and are disregarding the practical aspects of what a town government has to do. If the Vision Statement is for the town (not the town government), then it would be a backdrop against which the government should measure its actions but not as a guide. If the Vision Statement is for the town government, then it has to encompass additional things like services and fiscal responsibility, in addition to the more image and experience related aspects to make it have more strength in guiding the council and town government. Mac ----- Original Message ----- From: RON WOLFE To: 'Mac McDevitt' Sent: Wednesday, December 18, 2002 5:27 PM Subject: RE: VISION STATEMENT Mac, your first point about too many P&Z types may be valid. But, here is another way of looking at this. The Committee is a work-party to create a framework for input and ideas. They get additional ideas and commentary through the broader public input meetings and from the Council. The people that I propose can be very efficient and focused and get this done better than a inexperienced group. On the point of constraining action ...yes. A Vision Statement is supposed to direct decisions to the "truth." If we have the correct vision, we should not take action against it except in dire situations. The Vision could prevent certain actions and decisions and guide us toward others. This is why we want a vision. Ron JAM-10-03 12=55 FROM=E.R.W.&S.D. ID=9704764089 PAGE 2/5 Request for Approval TO: The BOARD OF DIRECTORS or TOWN COUNCIL MEMBERS of: Arrowhead Metropolitan District Avon, Town of Beaver Creek Metropolitan District Berry Creek Metropolitan District Eagle-Vail Metropolitan District Edwards Metropolitan District FROM: Becky Bultemeier, Finance Manager of UPPER EAGLE REGIONAL WATER A.URTORITY (UERWA) DATE: January 10, 2003 SUBJECT: Plant Investment Fee (PIF) - Request for Change in Structure Summary of Subject: UERWA has conducted a very comprehensive study of the cost to provide facilities for new customers and the PIF charge appropriate to fund such costs. The purpose of this study was to recommend restructuring the PIF so that the funding for growth is being more fairly allocated to the proper customers- Over the past 6 months UERWA has been working with Roger Hartman, Ph.D., P.E., of TIC Utility Management Specialists, to determine the proper allocation of facility expansion costs. Since the first PIF charged in 1995, the UERWA has collected less in PIF than the debt service related to growth. As a result, a large portion of the growth related debt service is being funded by existing customers through service fees. This inequity is projected to become worse in the future if PIF rates are not adjusted- In an effort to reduce the amount of debt service paid from service fees the UERWA is proposing PIF restructuring per the attached table. After much study and discussion the UERWA Board of Directors unanimously support adopting this new PIF structure effective April 1, 2003. Discussion/Background: According to the AMENDED AND RESTATED MASTER SER'V'ICE CONTRACT, entered into January 1998 by each Metro. District and the Town of Avon, each Member of the UERWA must approve a change in the PIF, which is greater than the Denver/Boulder Consumer Pike Index (See page 3, N.)_ Since this restructuring is greater than this index, we are asking for your approval. v \bu4m\maror Eudynxmo.wc JAN-10-03 12=SS FROM=E.R.W.&S.D. ID=9704764069 PAGE 3/5 Page 2 Plant Investment Pee (PIF) - Request for Change in Structure From Becky Bultemeier, January 10, 2003 Budget Implication: The UERWA has enacted a service fee rate increase for all existing customers of 2% effective January 2003 and the long range financial plan proposes increasing service fees 2% each yeax in the future. This nominal increase is anticipating the proposed PIF change effective April 1, 2003. If UERWA does not implement the new PIF, an immediate further increase in service fees of 3% in 2003 and at least 5% each year thereafter will be needed. Suggested Resolution[Motion: Authorize UERWA to implement the proposed Plant Investment Fees rate structure effective April I, 2003. Attached Support Documentation: Proposed Plant Investment Fee Structure Growth related debt service vs PIF Revenue C, Dennis Gelvin Roger Hartman, Ph.D., P.E 8;\brAV[ \rMrmmtcatvQyrm=.doc JAN-10-03 12:55 FROM:E.R.W.&S.D. ID:97047S4069 PAGE 4/S Upper Eagle Regional Water Authority Proposed Plant Investment Fee Structure (PIF) Prepared January 9, 2003 by Becky Bultemeier Plant Investment Fees: Residential - Based on Square Feet (S.F.) 0 to 2,501 to 3.501 to 5.001 Minimum Effective Date 2,500 S.F. 3,500 S_F_ 5 000 S.F_ and up S F per SFE " , _ . Current 01/01/2003 $0.62 $0.92 $1.22 $1.53 $654.00 Proposed 04/01/2003 $1.30 $1.60 $1.95 $2.50 $1,310.00 Commercial - Based on Meter size Meter Size 314" 1" 1 1/2" 2" 3" 4" SFE assigned " 1.5 2.6 5.8 10.3 23.0 40.9 Current 01/01/2003 $920 $1,598 $3,562 $6,325 $14,126 $25,120 Proposed 0410112003 $6,075 $10,530 $23,490 $41,715 $93,150 $165,645 Examples of Residential impact: 600 S_F. 1,000 S.F. 2,000 S.F. 4,500 S.F_ 6,000 S.F. Unit Unit Unit Unit Unit SFE assigned + 1 1 1 1.5 2 Current 01/01/2003 $654 $654 $1,240 $3,690 $5,830 Proposed 04101/2003 $1,310 $1,310 $2,600 $6,800 $10,275 " SFE = Single Family Equivalent G_\D uagetSR Ra teHist.As JAN-10-03 12=SS FROM=E.R.W.&S.D. ID=9704764069 PAGE S/S I ? O N co O O N t` D D N 'r d N y i C O N I a? Q CD o M N ? N --- O ? C y Vt C? 6 O 6 ? N ? I ? o ? o a? o A N 0 all CQ ? I ? 0 rT.M A v ? _ i o O O C) D o d ? O O ? O O NO p C> O V'1 g `SaDUaeaU AId pUg aalluas;qaQ TOWN OF AVON REGULAR COUNCIL MEETING AGENDA JANUARY 28, 2003 - 5:30 PM 1. Call to Order / Roll Call 2. Citizen Input a. 20024 th Quarter Employee Bonus Awards 3. Ordinances Public Hearings a. Second Reading Ordinance No. 03-01, Series of 2003, An Ordinance approving an Amendment of the Lot 61, Planned Unit Development (PUD) for Lot 61, Block 2, Benchmark at Beaver Creek Subdivision, Town of Avon, Eagle County, Colorado (Ruth Borne) b. Second Reading Ordinance No. 03-02, Series of 2003, An Ordinance Repealing and Reenacting Section 16.12.040 of Title 16 of the Avon Municipal Code (Subdivision Review Fees) (Norm Wood) First Reading C. First Reading Ordinance No. 03-03, Series of 2003, An Ordinance repealing and reenacting Section 12.04.110, repealing Section 12.04.130, repealing Section 12.04.220 and repealing and reenacting Section 12.04.280 of Title 12 of the Avon Municipal Code (Streets, Sidewalks and Public Places) (Norm Wood) 4. Resolutions a. Resolution No. 03-08, Series of 2003, Resolution approving an increase, exceeding the Denver/Boulder Consumer Price Index, for Plant Investment Fees charged to new customers by the Upper Eagle Regional Water Authority in conformance with the amended and restated Master Service Contract regarding water service in the Town of Avon, Eagle County, Colorado 5. Unfinished Business 6. New Business 7. Town Manager Report 8. Town Attorney Report 9. Mayor Report 10. Other Business 11. Consent Agenda a. Approval of the January 14, 2003 Regular Council Meeting Minutes b. Pledge Agreement to Fund Summer 2003 Air Service Assistance Program C. Expense Recovery Agreement 12. Adjournment Avon Council Meeting. 1.28.03 Memo To: Honorable Mayor and Town Council Thru: Larry Brooks, Town Manager From: Ruth Borne, Director of Community Development Date January 23, 2003 Re: Second Reading of Ordinance 03-01, An Ordinance Amending the Lot 61 PUD for Lot 61, Block 2, Benchmark at Beaver Creek Subdivision PUBLIC HEARING Summary The applicant, IDG3 LLC, has submitted a PUD amendment for the purpose of extending the expiration deadline for one year. In July, Council granted a 6-month extension (Ordinance 02-17) of the Lot 61 PUD to allow the applicant to explore the opportunities related to the Town Center Plan without lapsing the currently approved PUD. That expiration date is February 3, 2003. In the interest of continuing cooperation between the Town and the applicant, Planning & Zoning Commission recommended approval of the extension for one-year in Resolution 03- 01. Staff has met with the applicant several times to discuss the relationship of the Lot 61 PUD to the Town Center Plan and remains concerned that the Lot 61 site-specific development plan does not comply with the terms and conditions of the Town Center Plan. Specifically, the necessary road alignments, setbacks, access, and site constraints contradict the Town Center Plan. Because of these concerns with the site-specific development plan, staff recommended only a 6-month extension to the Commission. Consistent with the Planning and Zoning Commission recommendation, staff recommends the one-year extension provided that the approval is limited to preserving the development rights (densities) of the Lot 61 PUD as defined in Ordinance 03-01 and timelines for submitting a revised plan that complies with Town Center Plan. On January 14, 2003, Town Council approved this Ordinance on first reading as proposed. Recommendations Staff recommends approval of Ordinance 03-01 on second reading. Memo to Town Council, January 23, 2003 Page 1 of 2 Ordinance 03-01, Lot 61, Block 2, Benchmark at Beaver Creek PUD Amendment (PUBLIC HEARING) Alternatives 1. Approve on Second Reading 2. Table the application Proposed Motion "I move to approve on second reading Ordinance 03-01, approving an Amendment to the Lot 61 PUD for Lot 61, Block 2, Benchmark at Beaver Creek Subdivision, Town of Avon, Eagle County, Colorado. " Town Manager Comments Attachments: A. Ordinance 03-01 B. Planning and Zoning Commission Staff Report C. Planning and Zoning Commission Resolution 03-01 Memo to Town Council, January 23, 2003 Page 2 of 2 Ordinance 03-01, Lot 61, Block 2, Benchmark at Beaver Creek PUD Amendment (PUBLIC HEARING) Memo To: Honorable Mayor and Town Council Thru: Larry Brooks, Town Manager G?,.„• Ruth-Borne, Director of Community Development ??' , ....1 Date January 23, 2003 Re: Second Reading of Ordinance 03-01, An Ordinance A ending the Lot 61 PUD for Lot 61, Block 2, Benchmark at Beaver Creek Subdivision PUBLIC HEARING Summary The applicant, IDG3 LLC, has submitted a PUD amendment for the purpose of extending the expiration deadline for one year. In July, Council granted a 6-month extension (Ordinance 02-17) of the Lot 61 PUD to allow the applicant to explore the opportunities related to the Town Center Plan without lapsing the currently approved PUD. That expiration date is February 3, 2003. In the interest of continuing cooperation between the Town and the applicant, Planning & Zoning Commission recommended approval of the extension for one-year in Resolution 03- 01. Staff has met with the applicant several times to discuss the relationship of the Lot 61 PUD to the Town Center Plan and remains concerned that the Lot 61 site-specific development plan does not comply with the terms and conditions of the Town Center Plan. Specifically, the necessary road alignments, setbacks, access, and site constraints contradict the Town Center Plan. Because of these concerns with the site-specific development plan, staff recommended only a 6-month extension to the Commission. Consistent with the Planning and Zoning Commission recommendation, staff recommends the one-year extension provided that the approval is limited to preserving the development rights (densities) of the Lot 61 PUD as defined in Ordinance 03-01 and timelines for submitting a revised plan that complies with Town Center Plan. On January 14, 2003, Town Council approved this Ordinance on first reading as proposed. Recommendations Staff recommends approval of Ordinance 03-01 on second reading. Page 1 of 2 Memo to Town Council, January 23, 2003 Ordinance 03-01, Lot 61, Block 2, Benchmark at Beaver Creek PUD Amendment (PUBLIC HEARING) Alternatives 1. Approve on Second Reading 2. Table the application Proposed Motion "I move to approve on second reading Ordinance 03-01, approving an Amendment to the Lot 61 PUD for Lot 61, Block 2, Benchmark at Beaver Creek Subdivision, Town of Avon, Eagle County, Colorado. " Attachments: A. Ordinance 03-01 B. Planning and Zoning Commission Staff Report C. Planning and Zoning Commission Resolution 03-01 Memo to Town Council, January 23, 2003 Page 2 of 2 Ordinance 03-01, Lot 61, Block 2, Benchmark at Beaver Creek PUD Amendment (PUBLIC HEARING) TOWN OF AVON ORDINANCE NO. 03-01 SERIES OF 2003 AN ORDINANCE APPROVING AN AMENDMENT OF THE LOT 61 PLANNED UNIT DEVELOPMENT 61, BLOCK 2, BENCHMARK AT BEAVER CREEK SUBDIVISION, TOWN OF AVON, EAGLE COUNTY, COLORADO. WHEREAS, IDG3 LLC has applied for a second extension of time for the Lot 61 PUD expiration deadline from February 3, 2003 to February 3, 2004, for the purpose of exploring development opportunities related to the recently adopted Town Center Plan; and WHEREAS, the proper posting, publication and public notices for the hearings before the Planning & Zoning Commission of the Town of Avon were provided as required by law; and WHEREAS, the Planning & Zoning Commission of the Town of Avon held a public hearing on January 7, 2003, at which time the applicant and the public were given an opportunity to express their opinions and present certain information and reports regarding the proposed PUD Amendment; and WHEREAS, following such public hearing, the Planning & Zoning Commission forwarded its recommendations on the proposed PUD Amendment to the Town Council of the Town of Avon; and WHEREAS, after notices provided by law, this Council held a public hearing on the day of. JIn. k , 2003, at which time the public was given an opportunity to express their opinions reg ing the proposed PUD amendment; and WHEREAS, based upon the evidence, testimony, and exhibits, and a study of the Comprehensive Plan of the Town of Avon, Town Council of the Town of Avon fmds as follows: IATown Clerk\Council\Ordinances\2003\Ordinance No. 03-01 L61 B2 BMBC PUD ext H.doc 1. The hearings before the Planning & Zoning Commission and the Town Council were both extensive and complete and that all pertinent facts, matters and issues were submitted at those hearings. 2. That the amendment of the Lot 61 PUD to extend the expiration deadline from February 3, 2003 to February 3, 2004 for the purpose of exploring development opportunities related to the recently adopted Town Center Plan, is consistent with goals and objectives of the Town's Comprehensive Plan, is compatible with surrounding neighborhood and-is consistent with-the-public-interest. NOW THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF AVON, COLORADO, THAT: The Lot 61 PUD Amendment is for the purpose of exploring development opportunities related to the Town Center Plan and is hereby approved with the following conditions: 1. The site-specific development plan (Ordinance 99-16) does not comply with the terms of the Town Center Plan and is thereby terminated. 2. That the development standards and conditions as set forth in attached Exhibit "A" supersede Ordinance 99-16 entitled "An Ordinance Approving a Rezoning from Town Center (TC) to Planned Unit Development (PUD) and Approving the PUD Development Plan and Development Standards for Lot 61, Block 2, Benchmark at Beaver Creek Subdivision, Town of Avon, Eagle County, Colorado." 3. This approval is limited to the development standards and conditions set forth in attached Exhibit "A". 4. A revised site-specific development plan must be submitted which complies with the requirements of Section 17.20. 100 of the Municipal Code and incorporates the terms and conditions of the Town Center Plan no later than August 3, 2003. 5. A revised site-specific development plan must be developed and approved which complies with the requirements of Section 17.20. 100 of the Municipal Code and incorporates the terms and conditions of the Town Center Plan no later than February 3, 2004. Failure to develop and obtain approval of said site-specific development plan by that date shall automatically terminate these development standards and conditions. Upon termination, the development rights, standards and conditions set forth in Exhibit IATown Clerk\Council\Ordinances\2003\Ordinance No. 03-01 L61 B2 BMBC PUD ext II.doc "A" and incorporated herein shall expire and revert to the development rights, standards and conditions as set forth in the TC (Town Center) Zone District per Title 17 of the Avon Municipal Code. 6. Upon approval of a site specific development plan which incorporates the terms and conditions of the Town Center Plan and in conformance with development standards and conditions set forth in attached Exhibit "A", initial construction of the PUD must commence_within three (3) years from the date of approval of the site specific development plan. 7. Except as otherwise modified by this approval, all material representations made by the applicant or applicant representative(s) in this application and in public hearing(s) shall be adhered to and considered binding conditions of approval. INTRODUCED, PASSED ON FIRST READING, APPROVED AND ORDERED POSTED, this )q- day of , 2003, and a public hearing shall be held at the regular meeting of the Town Council oft own of Avon, Colorado, on the 9R"?- day of, 2003, at 5:30 P.M. in the Municipal Building of the Town of Avon, Colorado. J±?:? . I Town of Avon, Colorado Town Council ATTEST: Z?V? C To Cl rk Mayor IATown Clerk\Council\Ordinances\2003\Ordinance No. 03-01 L61 B2 BMBC PUD ext II.doc INTRODUCED, PASSED ON SECOND READING, APPROVED AND-okDERED POSTED the day of , 2003. Town of Avon, Colorado Town Council Mayor ATTEST: Town Clerk APPROVED AS TO FORM: Town Attorney IATown Clerk\Council\Ordinances\2003\Ordinance No. 03-01 I) I B2 BIVIBC PUD ext II.doc Ordinance 03-01 Exhibit "A" Lot 61 PUD Development Standards Page 1 of 2 Maximum building height: Midway between the high point of Avon Center (El. 7551.9') and the high point of the Seasons (El. 7531.3'). Not to exceed an elevation of 7541.6'. Allowed Uses: Retail uses R-e S t, -a i -im-Atsm udit}gd ivg t 1 wil ews - -- - - - Cocktail lounges Personal service shops Indoor recreation and/or entertainment facilities Theaters Above the mall level: Professional offices Hotels Apartments Condominiums Medical facilities Special Review Uses: Public transportation facilities Public parking facilities Conference/convention facilities Timeshare/interval ownership/fraction fee ownership Churches Hospital Any permitted use above the mall level seeking location on the mall level Maximum Density: Commercial space must satisfy the Town Center Plan requirements and be consistent with Town Center Zoning set forth in Section 17. 20.020 Eighty-nine (89) dwelling units or 200 accommodation units or a maximum of 155,000 gross residential square feet IATown Clerk\Council\Ordinances\2003\Exhibit for Ordinance No. 03-01.doc Parking requirements per Town Center regulations Ordinance 03-01 Exhibit "A" Lot 61 PUD Development Standards Page 2 of 2 Master Deed Restriction Agreement must be executed between the Town of Avon and the owners of Lot 61 to provide employee-housing units equal to 10% of the dwelling units The Owners will be responsible or the o owing: Acquisition of additional water rights and their subsequent dedication to the Town if needed to amend the Town's Augmentation Plan Capital and operating cost of additional transit services Capital and operating costs for additional police and fire protection I:\Town Clerk\Council\Ordinances\2003\Exhibit for Ordinance No. 03-01.doc y ; Staff Report ' PUD Amendment. VON*. C O U-O R A D O January 7, 2003 Planning & Zoning Commission meeting Report date January 2, 2002 Project type PUD Amendment (Deadline Extension Request) Tee, -aver Q r r Subdivision Current zoning' PUD . Address 75 Benchmark Boulevard ' Introduction The applicant, IDG3 LLC, has submitted a second PUD amendment for the purpose of extending the expiration deadline for another year. The applicant.continues to seek'more time to explore the opportunities related to the'Town Center Plan without lapsing the currently approved PUD, which. expires on February 3, 2003. During the first extension request, staff.did.not ineei with the applicant and make any progress on revising the plans. The PUD regulations allow for this type of amendment, and the applicant is not proposing any new development standards or any variations from the originally approved PUD plan as adopted by Ordinance .99-16. The. first PUD extension request for six months was approved by Town Council (Ordinance 02-17) on July 18, 2002 and will expire on February3, 2003. PUD Design Criteria According to the Town of Avon Zoning Code, Section 17.20.110, the following shall be used as the principal criteria in evaluating a PUD. It shall be the burden of the applicant to demonstrate that submittal material and the proposed development plan comply with each of the following design criteria, or demonstrate that one or more of them is not applicable, or that *a particular development solution is consistent with the public interest. 1. Conformance with the Town of Avon Cononrebensive Plan's Goals and Objectives. The proposed amendment conforms to the Town Comprehensive Plan, and is being requested in order to explore fiuther possibilities for conformance with the newly adopted Town Center L Conformity and compliance with the overall design theme of the town, the 'sub-area design recommendations and design guidelines of the Town. The proposed amendment to the PUD is a direct response to the recent adoption of the Town Center Plan. The applicant is attempting to explore new development. opportunities as they • relate to the design recommendations outlined in the Town Center Plaa An extension of the Town of Avon Community Development (070) 748-4030 Fax (970) 948.6740. Lot 61, Block 2, BM13C Subdivision, 1 J1 PW January 7, 2003 Planning & Zoning Commission meeting Page 2 of 3 PUD for 6 months will allow the applicant to explore potential design development opportunities in the context of this plan. 3. Design compatibility with the immediate environment, neighborhood, and adjacent properties relative to architectural design, scale, bulk, building height, buffer zones, character, and orientation. The proposed amendment to the PUD is a direct response to the recent adoption of the Towit Center Plan. The applicant is attempting to explore new development opportunities as they relate to the'designrecommendations prior to submitting for final design approval. 4. _Uses, activity, and density provide a compatible, cfficient, and workable relationship The PUD Amendment proposed will not vary the density, uses, or activities approved on the -site through Ordinance 99-16. The extension of the PUD for another 6 months will allow the applicant to explore opportunities to create a more efficient and workable relationship of the property and surrounding properties as recommended. in the Town Center Plan. 5. Identification and mitigation or avoidance of natural and/or geologic hazards that affect the property upon which the PUD is proposed. The Proposed PUD amendment will not affect natural or geologic hazards. 6. Site plan, building design and location 'and open space provisions designed to produce a functional development responsive.and sensitive to natural features, vegetation and overall. aesthetic quality of the community. The extension of the PUD for another 6 months will allow the applicant to explore opportunities to create a more functional development .of-the property as recommended in the Town Center Plan . 7. A circulation system.designed for.both vehicles and pedestrians addressing on and off' site traffic circulation that is compatible with the Town Transportation Plan. The extension of the PUD for another 6 months will allow the applicant to explore opportunities to create a more functional circulation system for both vehicles and pedestrians,. addressing off--site traffic circulation in a manner that is consistent with both the Transportation Plan and Town Center Plan. 8. Functional and aesthetic landscaping and open space in order to optimize and preserve natural features, recreation, views and function. Landscaping and open space are not altered by this proposed amendment, 9. Phasing plan or subdivision plan that will maintain a workable, functional, and efficient relationship throughout the development of the PUD. The phasing plan'shall clearly demonstrate that each phase can be workable, functional and efficient without relying upon completion of future project phases. The phasing plan is not being altered by this proposed amendment. 10. Adequacy of public services such as sewer, water, schools, transportation systems, roads, parks, and police and fire protection. • Town of Avon Community Development (970) 748-4030 Fax (970) 949-5749 Lot 61, Block' 2, BMBC Subdivision; 61 PUD ' January 1, 2003 Planning & Zoning Commission meeting Page 3 of3 The adequacy of public services is not an issue. The applicant is seeking an extension of the • PUD approval for one year. Staff is recommending only a 6-month extension. . 11. That the existing streets and roads are suitable and adequate-to carry anticipated traffic within the-proposed PUD and in the vicinity of the proposed PUD. The extension of the PUD for *another 6 months will allow the applicant to explore opportunities. to create a more functional circulation system for both vehicles-and pedestrians, addressing of-site traffic circulation in a manner that is consistent with both the Transportation Plan and Town Center Plan. 12. DeveIopmelit Standard= Development Standards me . o area, site dimensions, se ac ei . u g site coverage, landscaping and parking are.not being altered by this proposed amendment. Staf -Comments.& Recommendation staff recommends approval of this PUD Amendment limited to another six-month extensionof the PUD expiration from February 3, 2003 to July 3, 2003. This approval should contain language limiting any additional extensions and cautioning the applicant to work with staff to accomplish compliance with the Town Center Plan: Recommended'Motion Approve Resolution 03-01, recommending to the Town Councif to'approval of the Lot 61 PUD Amendment, Lot 61, Block 2, Benchmark at Beaver Creek Subdivision, Town of Avon, Eagle 'County, Colorado for an additional six (6) months with the following conditions: 1. The applicant'inciprporate the terms and conditions of the Town Center Plan with the Lot'61 PUD development plan: ' 2. No other extensions of the Lot 6.1 MD will be considered. . If you have any questions regarding this project or any planning matter,'please call me, at 749- 4030, or stop by the Community Development Department Respectfully subm?ittodf uth Borne, Community Development ' • Town of Avon Community Development (970) 748-4030 Fax (970) 949-5740 TOWN OF AVON PLANNING & ZONING COMMISSION RESOLUTION NO..03-01 SERIES OF 2003 A RESOLUTION RECOMMENDING TO THE TOWN COUNCIL OF THE TOWN OF AVON APPROVAL OF A PUD AMENDMENT TO THE PUD FOR LOT 61, BLOCK 2, BENCIImARK AT BEAVER CREEK SUBDIVISION, TOWN OF AVON, EAGLE COUNTY,. COLORADO WHEREAS, the Applicant, IDG3 LLC has applied for an amendment to the Lot 61 PUD to extend the PUD expiration deadline from February 3, 2003 to February 3, 2004, for the purpose of exploring development opportunities related to the recently adopted Town Center Plan; and WHEREAS, after notices required by law, a public hearing on said application was held by the Planning.& Zoning Commission of the Town of Avon; and W HEptAS, said application is consistent with all legal requirements. NOW, THEREFORE, BE IT RESOLVED that the Planning and Zoning Commission hereby recommends approval to the Town Council of the Town of Avon for the Lot 61 PUD Amendment to extend the expiration deadline from February 3, 2003 to February 3, 2004 with the following conditions: 1. The Applicant must incorporate the terms and conditions of the Town Center Plan with the Lot 61 development plan; 2. No further extensions of the Lot 61 PUD will be considered; 3. Except as otherwise modified by this permit approval, all material representations made by the applicant or applicant representative(s) in this application and in public hearing(s) shall be adhered to and considered binding conditions of approval. • • ADOPTED.THIS 7th DAY OF JANUARY, 2003 Signed: Date: ( I Q-? Chris Evans, Chairman Date: Michael McClinton, Secretary I, Staff Report PUD Amendment.' AVON-' January 7, 2003 Planning & Zoning Commission meeting Report date January 2, 2002 Project type PUD Amendment (Deadline Extension Request) Current zoning. Address Introduction Subdivision PUD 75 Benchmark Boulevard The applicant, IDG3 LLC, has submitted a second PUD amendment for the purpose of extending the expiration deadline for another year. The applicant continues to seek more time to explore the opportunities related to the Town Center Plan without lapsing the currently approved PUD, which expires on February 3, 2003. During the first extension request, staf -did.not meet with the applicant and make any progress on revising the plans. The PUD regulations allow for this type of amendment, and the applicant is not proposing any new development standards or any variations from the originally approved PUD' plan as adopted by Ordinance 99-16. The first PUD extension request for six months was approved by Town Council (Ordinance 02-17) on July 18, 2002 and will expire on February3, 2003. PUD Design Criteria According to the Town of Avon Zoning Code• Section 17.20.110, the following shall be used as the principal criteria in evaluating a PUD. It shall be the burden of the applicant to demonstrate that submittal material and the proposed development plan comply with each of the following design criteria, or demonstrate that one or more of them is not applicable, or that a particular development solution is consistent with the public interest. 1. Conformance with the Town of Avon Comprehensive Plan's Goals and Objectives. The proposed amendment conforms to the Town Comprehensive Plan, and is being requested in order to explore further possibilities for conformance with the newly adopted Town Center Plan. 2. Conformity and compliance with the overall design theme of the town, the sub-area design recommendations and design guidelines of the Town. The proposed amendment to the PUD is a direct response to the recent adoption of the Town Center Plan. The applicant is attempting to explore new development opportunities as they • relate to the design recommendations outlined in the Town Center Plan. An extension of the Town of Avon Community Development (970) 748-4030 Fax (970) 949x749 . Lot 61, Block 2, BMBC Subdivision, 1 :il PUD January 7,"2003 Planning & Zoning Commission meeting Page 2 of 3 PUD for 6 months will allow the applicant to explore potential design development opportunities in the context of this plan. 3. Design compatibility with the immediate environment, neighborhood, and adjacent properties relative to architectural design, scale, bulk, building height, buffer zones, character, and orientation. The proposed amendment to the PUD is a direct response to the recent adoption of the Town Center Plan. The applicant is attempting to explore new development opportunities as they relate to the design recommendations prior to submitting for final design approval. 4. Uses, activity, and density provide a compatible, efficient, and workable relationship The PUD Amendment proposed will not vary the density, uses, or activities approved on the site through Ordinance 99-16. The extension of the PUD for another 6 months will allow the applicant to explore opportunities to create a more efficient and workable relationship of the property and surrounding properties as recommended in the Town Center Plan. 5. Identification and mitigation or avoidance of natural and/or geologic hazards that affect the property upon which the PUD is proposed The proposed PUD amendment will not affect natural or geologic hazards. 6. Site plan, building design and location and open space provisions designed to produce a functional development responsive and sensitive to natural features, vegetation and overall aesthetic quality of the community. The extension of the PUD for another. 6 months will allow the applicant to explore opportunities to create a more functional development of the property as recommended in the Town Center Plan. 7. A circulation system designed for both vehicles and pedestrians addressing on and off site traffic circulation that is compatible with the Town Transportation Plan. The extension of the PUD for another 6 months will allow the applicant to explore opportunities to create a more functional circulation system for both vehicles and pedestrians, addressing off-site traffic circulation in a manner that is consistent with both the Transportation Plan and Town Center Plan. 8. Functional and aesthetic landscaping and open space in order to optimize and preserve natural features, recreation, views and function. Landscaping and open space are not altered by this proposed amendment.. 9. Phasing plan or subdivision plan that will maintain a workable, functional, and efficient relationship throughout the development of the PUD. The phasing plan shall clearly demonstrate that each phase can be workable, functional and efficient without relying upon completion of future project phases. The phasing plan is not being altered by this proposed amendment. 10. Adequacy of public services such as sewer, water, schools, transportation systems, roads, parks, and police and fire protection. • Town of Avon Community Development (970) 748-4030 Fax (970) 949-5749 Lot 61, Block2, BMBC Subdivision, 61 PUD January 1, 2003 Planning & Zoning Commission meeting Page 3 of 3 • The adequacy of public services is not an issue. The applicant is seeking an extension of the PUD approval for one year. Staff is recommending only a 6-month extension 11. That the existing streets and roads are suitable and adequate to carry anticipated traffic within the proposed PUD and in the vicinity of the proposed PUD. The extension of the PUD foranother 6 months will allow the applicant to explore opportunities to create a more functional circulation system for both vehicles and pedestrians, addressing ofd site traffic circulation in a manner that is consistent with both the Transportation Plan and Town Center Plan 12. Development Standards Development Standards including lot area, site dimensions, setbacks, height, density control, site coverage, landscaping and parking are not being altered by this proposed amendment. Staff Comments & Recommendation Staff recommends approval of this PUD Amendment limited to another six-month extension of the PUD expiration from February 3, 2003 to July 3, 2003. This approval should contain language limiting any additional extensions and cautioning the applicant to work with staff to accomplish compliance with the Town Center Plan: Recommended Motion Approve Resolution 03-01, recommending to the Town Council to approval of the Lot 61 PUD Amendment, Lot 61, Block 2, Benchmark at.Beaver Creek Subdivision, Town of Avon, Eagle .. County, Colorado for an additional six (6) months with the following conditions: L The applicant incorporate the terms and conditions of the Town Center Plan with the Lot'61 PUD development plan. 2. No other extensions of the Lot 6.1 PUD will be considered. If you have any questions regarding this project or any planning matter, please call me at 748- 4030, or stop by the Community Development Department. Respectfully subgim?itted; uth Borne, eector Community Development • Town of Avon Community Development (970) 748-4030 Fax (970) 949-5749 TOWN OF AVON PLANNING & ZONING COMMISSION RESOLUTION NO..03-01 SERIES OF 2003 A RESOLUTION RECOMMENDING TO THE TOWN COUNCIL OF THE TOWN OF AVON APPROVAL OF A PUD AMENDMENT TO THE PUD FOR LOT 61, BLOCK 2, BENCHMARK AT BEAVER CREEK SUBDIVISION, TOWN OF AVON, EAGLE COUNTY, COLORADO WHEREAS, the Applicant, IDG3 LLC has applied for an amendment to the Lot 61 PUD to extend the PUD expiration deadline from February 3, 2003 to February 3, 2004, for the purpose of exploring development opportunities related to the recently adopted Town Center Plan; and • WHEREAS, after notices required by law, a public hearing on said application was held by the Planning.& Zoning Commission of the Town of Avon; and WHEREAS, said application is consistent with all legal requirements. NOW, THEREFORE, BE IT RESOLVED that the Planning and Zoning Commission hereby recommends approval to the Town Council of the Town of Avon for the Lot 61 PUD Amendment to extend the expiration deadline from February 3, 2003 to February 3, 2004 with the following conditions: 1. The Applicant must incorporate the terms and conditions of the Town Center Plan with the Lot 61 development plan; 2. No further extensions of the Lot 61 PUD will be considered; 3. Except as otherwise modified by this permit approval, all material representations made by the applicant or applicant representative(s) in this application and in public hearing(s) shall be adhered to and considered binding conditions of approval. w 4 • ADOPTED THIS 7th DAY OF JANUARY, 2003 Signed: Clx? IQ Date: Chris Evans, Chairman Attest: Date: C)3 Michael McClinton, Secretary 0 • Memo To: Honorable Mayor and Town Council Thru: Larry Brooks, Town Manager From: Norman Wood, Town Engineer Date: January 23, 2003 Re: Ordinance No. 03-02 (Subdivision Review Fees) - Second Reading (Public Hearing) Summary: Attached Ordinance No. 03-02, Series of 2003, repeals and reenacts Section 16.12.040 of the Avon Municipal Code. This action revises the Subdivision Review Fee Schedule to more accurately reflect the actual costs associated with the review of the various type subdivisions. The subdivision review costs have been estimated in accordance with the attached Personnel Hourly Rate Calculations and Proposed Subdivision Review Fees. The Proposed Subdivision Review Fee calculations include a comparison with our current fees as well as Eagle County and Town of Gypsum subdivision review fees. We also compared projected revenues with the proposed fee schedule and the current fee schedule. Total subdivision review fees collected in 2001 would have increased from $3,750 to $13,925 and in 2002 would have increased from $1,010 to $6,005 with the proposed fee schedule. This increase is in-line with projected revenues in the 2003 Budget that anticipated a revised fee schedule being adopted. The current Subdivision Review Fee Schedule was adopted more than twenty years ago and we recommend approval of Ordinance No. 03-02, Series of 2003, An Ordinance Repealing and Reenacting Section 16.12.040 of Title 16 of the Avon Municipal Code to establish Subdivision Review Fees that more accurately reflect the actual cost of the subdivision review process. Previous Council Action: Ordinance No. 03-02, Series of 2003 was approved on First Reading at the January 14, 2003 council meeting. Financial Implications: Proposed Subdivision Review Fee Schedule will increase revenues to more closely match subdivision review expenses. Subdivision Review Fees were increased approximately $6,500 in the 2003 Budget in anticipation that a revised fee schedule would be adopted. I:\Engineering\Administration\Subd Code\Ord 03-02 Memo 2.Doc Recommendation: Approve Ordinance No. 03-02, Series of 2003, An Ordinance Repealing and Reenacting Section 16.12.040 of Title 16 of the Avon Municipal Code (Subdivision Review Fees). Proposed Motion: I move to approve Ordinance No. 03-02, Series of 2003, An Ordinance Repealing and Reenacting Section 16.12.040 of Title 16 of the Avon Municipal Code (Subdivision Review Fees) on Second Reading. Town Manager Comments: 1 0 Page 2 TOWN OF AVON ORDINANCE NO. 03-02 Series of 2003 AN ORDINANCE REPEALING AND REENACTING SECTION 16.12.040 OF TITLE 16 OF THE AVON MUNICIPAL CODE (SUBDIVISION REVIEW FEES) NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF AVON, STATE OF COLORADO, THAT: Section 16.12.040 of the Avon Municipal Code of the Town of Avon is hereby repealed and reenacted to read as follows: 16.12.040 Fees. At the time of submitting an application, a fee shall be paid in accordance with the following schedule: A. Exemption: two hundred dollars; B. Variance: two hundred dollars; C. Duplex Subdivision: three hundred dollars D. Minor Subdivision: three hundred fifty dollars E. Time-Sharing Subdivision: two hundred fifty dollars for previously platted condominiums, 1. Two hundred fifty dollars plus condominium final plat fees for unplatted condominiums F. Sketch Plan. 1. For plans with twenty or fewer lots: five hundred dollars plus twenty-five dollars per lot, 2. For plans with more than twenty lots: one thousand dollars, plus twenty dollars per lot; G. Preliminary Plan. 1. For plans with twenty or fewer lots: five hundred dollars plus forty dollars per lot, 2. For plans with more than twenty lots: one thousand dollars, plus thirty-five dollars per lot; H. Final Plat (Subdivision). 1. For plats with twenty or fewer lots: five hundred dollars, plus fifty dollars per lot, 2. For plats with more than twenty lots: one thousand dollars plus forty-five dollars per lot, I. Condominium (Including Townhouse) Preliminary Plans. All preliminary plans: five hundred dollars plus fifteen dollars per unit; J. Condominium (Including Townhouse) Final Plats. All final plats: five hundred dollars plus twenty dollars per unit; K. Any of the fees stated in subsections A through J may be increased, waived, reduced or adjusted by the town council upon specific request and for good cause shown; L. Fees required herein do not include those required by the county clerk and recorder or other agencies for filing; M. Additional Fees. The town may also assess and collect such additional fees as it may deem appropriate; provided, that, when operating pursuant to the authority granted by this provision, the town shall base such additional fees upon the actual cost, whether by Town employees or independent third parties, of performing related plan and document review, inspection of construction of public and related improvements and all related services, including attorney and engineering fees. Such additional fees may be charged on a per-unit basis, such as per foot or per mile, and the town may also include in such additional fees a factor for overhead or other indirect expenses. INTRODUCED, PASSED ON FIRST READING, APPROVED AND ORDERED POSTED, THIS 14x- day of ak t_ , 2003, and a public hearing shall be held at the regular meeting of the o Cou cil f the Town of Avon, Colorado on the a Q " day of , 2003 at 5:30 P.M. in the Municipal Building of the Town of Avon, Colorado. °,'0f Town of Avon, Colorado Town Council ;? •-.,..• ' Albert D. Reynolds, May ATTEST: P'-, ` - K Patt? Mc enny, To rk G INTRODUCED, PASSED ON SECOND READING, APPROVED AND ORDERED POSTED this day of , 2003. Town of Avon, Colorado Town Council Albert D. Reynolds, Mayor ATTEST: Patty McKenny, Town Clerk Approved as to Form John Dunn, Town Attorney SUBDIVISION REVIEW FEES . PROPOSED December 27, 2002 SUBDIVISION EXEMPTION: Administrative Assist. 0.5 Hr. @ $35.00 = $ 17.50 Planner 11 0.5 Hr. @ $46.00 = $ 23.00 Department Head 0.5 Hr. @ $66.00 = $ 33.00 Assist. Town Engineer 1.5 Hr. @ $54.00 = $ 81.00 Town Engineer 0.5 Hr. @ $66.00 = $ 33.00 Recommended Fee: $ 200.00 Current Fee. $ 50.00 Eagle County Fee: $ 200.00 Town of Gypsum: $ 200.00 SUBDIVISION VARIANCE: Administrative Assist. Planner II Department Head Assist. Town Engineer Town Engineer Recommended Fee: $ Estimated Cost $187.50 Estimated Cost 0.5 Hr. @ $35.00 = $ 17.50 0.5 Hr. @ $46.00 = $ 23.00 0.5 Hr. @ $66.00 = $ 33.00 1.5 Hr. @ $54.00 = $ 81.00 0.5 Hr. @ $66.00 = $ 33.00 $187.50 200.00 Current Fee. $ 50.00 Eagle County: Not Specified Town of Gypsum: Not specified DUPLEX SUBDIVISION: Administrative Assist. Planner II Department Head Assist. Town Engineer Town Engineer Recommended Fee: 9 Current Fee: Eagle County: Town of Gypsum: Estimated Cost 0.5 Hr. @ $35.00 = $ 17.50 1.0 Hr. @ $46.00 = $ 46.00 0.5 Hr. @ $66.00 = $ 33.00 2.5 Hr. @ $54.00 = $ 135.00 0.5 Hr. @ $66.00 = $ 33.00 $ 264.50 300.00 $ 70.00 $625.00 $520.00 • I:\Engineeringadministration\Subd Code\.Subdivision Review Fees-I.Doc • MINOR SUBDIVISION: Administrative Assist. Planner II Department Head Assist. Town Engineer Town Engineer 0:5 Hr. @ $35.00 = $ 17.50 1.0 Hr. @ $46.00 = $ 46.00 0.5 Hr. @ $66.00 = $ 33.00 2.5 Hr. @ $54.00 = $ 135.00 0.5 Hr. @ $66.00 = $ 33.00 Estimated Cost $ 264.50 Recommended Fee: $ 350.00 Current Fee. $50.00 Plus $10.00/Lot (Maximum Fee $90.00) Eagle County: $625.00 Town of Gypsum: $500.00 Plus $10.00 / Unit (Maximum Fee$ 540.00) CONDOMINIUM SUBDIVISION - PRELIMINARY: (Base) Administrative Assist. Planner II Department Head Assist. Town Engineer Town Engineer 0.5 Hr. @ $35.00 = $ 17.50 1.0 Hr. @ $46.00 = $ 46.00 2.0 Hr. @ $66.00 = $ 132.00 4.0 Hr. @$54.00=$216.00 1.0 Hr. @ $66.00 =.$ 66.00 (Per Unit) Engineer I 0.2 Hr. @ $45.00 = $ 9.00 • Assist. Town Engineer 0.1 Hr. @ $54.00 =.$ 5.40 Recommended Fee: $ 500.00 Plus $15.00 / Unit Current Fee: $ 200.00 Plus $10.00/ Unit Eagle County: Not specified Town of Gypsum: Not Specified CONDOMINIUM SUBDIVISION - FINAL: (Base) Administrative Assist. Planner Il Department Head Assist. Town Engineer Town Engineer. (Per Unit) Engineer I Assist. Town Engineer • 0.5 Hr. @ $35.00 = $ 17.50 0.5 Hr. @ $46.00 = $ 23.00 1.0 Hr. @ $66.00 = $ 66.00 2.5 Hr. @ $54.00 = $ 135.00 1.0 Hr. @ $66.00 = $ 66.00 0.2 Hr- @ $45.00 = $ 9.00 0.2 Hr. @$54.00 = $,10.80 Estimated Cost $ 477.50 Plus $14.40/Unit Estimated Cost $ 307.50 Plus $ 19.80/Unit I:\Engineering\Administmtlon\Subd Code\.Subdivision Review Fes-1.Doc 2 r' Recommended Fee: Current Fee: Eagle County: Town of Gypsum: $ 500.00 Plus $20.00 / Unit 1-10 Units $ 200.00 Plus $30.00 / Unit 11- 20 units $ 300.00 Plus $ 20.001 Unit 21- 40 Units $ 450.00 Plus $15.00 / Unit Over 40 Units $ 650.00 Plus $10.00 / Unit $ 500.00 Plus $ 75.00 / Unit $ 200.00 Plus $ 50.00/ Unit TIME-SHARING SUBDIVISION: Administrative Assist. 0.5 Hr. @ $35.00 = $ 17.50 Planner 11 1.0 Hr. @ $46.00 = $ 46.00 Department Head 1.0 Hr. @ $66.00 = $ 66.00 Assist. Town Engineer 1.5 Hr. @ $54.00 = $ 81.00 Town Engineer 0.5 Hr. @ $66.00 = $ 33.00 Recommended Fee: $ 250.00 Current Fee: Not specified Eagle County: Not Specified Town of Gypsum: Not Specified $ 243.50 SUBDIVISIONS INCLUDING PUD'S & ESTATE IN AIRSPACE: Estimated. Cost (Sketch Plan- Base) Administrative Assist. Planner II Department Head. Assist. Town Engineer Town Engineer (Sketch Plan Per Lot) Town Engineer Assist. Town Engineer Recommended Fee: 20 Lots or less: Over 20 Lots: 0.5 Hr. @ $35.00 = $ 17.50 4.0 Hr. @ $46.00 = $ 184.00 2.0 Hr. @ $66.00 = $ 132.00 3.0 Hr. @ $54.00 = $ 162.00 2.0 Hr. @ $66.00 = $ 132.00 0.1 Hr. @ $66.00 = $ 6.60 0.2 Hr. @ $54.00 = $ 10.80 $500.00 Plus $25.00 / Lot $1,000.00 Plus $20.00 / Lot Current Fee: I - 3 Lots $ 30.00 Over 3 Lots $ 50.00 Plus $ 3.00 /Lot Eagle County: 1- 20 Units $ 500.00 Plus $ 20.00 / Unit Over 20 Units $1, 000.00 Plus $ 20.00 / Unit Town of Gypsum: 1- 20 Units $ 500.00 Plus $ 20.00 / Unit Over 20 Units $ 1, 000.00 Plus $ 20.00 / Unit $ 627.50 Plus $1.7.40/Lot 0 • Estimated Cost I:\Engineering\Administration\Subd Code\Subdivision Review Fees-I.Doc 3 • .0 (Preliminary Plan - Base) Administrative Assist. Planner Il Department Head . Assist.:Town Engineer Town Engineer (Preliminary Plan - Per Lot) Town Engineer Assist. Town Engineer Engineer I Recommended Fee: Estimated Cost 0.5 Hr. @ $35.00 = $ 17.50 3.0 Hr. @ $46.00 = $ 138.00 2.0 Hr. @ $66.00 = $ 132.00 5.0 Hr. @ $54.00 = $ 270.00 2.0 Hr. @ $66.00 = $ 132.00 0.1 Hr. @ $66.00 = $ 6.60 0.2 Hr. @ $54.00 = $ 10.80 0.4 Hr. @ $45.00 = $ 18.00 $ 689.50 Plus $35.40/Lot 20 Lots or less: Over 20 Lots: Current Fee. 1- 3 Lots Over 3 Lots Eagle County: I 20 Units Over 20 Units Town of Gypsum: 1- 20 Units Over 20 Units (Final Plat - Base) Administrative Assist. Planner II Department Head Assist. Town Engineer Town Engineer (Final Plat - Per Lot) Town Engineer Assist. Town Engineer Engineer I Recommended Fee: 20 Lots or Less Over 20 Lots $500.00 Plus $40.00 / Lot $1,000.00 Plus $35.00 / Lot $ 50.00 /Lot $ 200.00 Plus $10.00 /Lot $ 500.00 Plus $ 20.00 / Unit $ 1, 000.00 Plus $ 20.00 / Unit $ 1, 000.00 Plus $ 20.00 / Unit $ 2, 000.00 Plus $ 20.00 / Unit . Estimated Cost 0.5 Hr. @ $35.00 = $ 17.50 3.0 Hr. @ $46.00 = $ 138.00 2.0 Hr. @ $66.00 = $ 132.00 5.0 Hr. @ $54.00 = $ 270.00 2.0 Hr. @ $66.00 = $ 132.00 0.2 Hr. @ $66.00 = $ 13.20 0.3 Hr. @ $54.00 = $ 16.20 0.4 Hr. @ $45.00 = $ 18.00 $500.00 Plus $50.00 / Lot $1,000.00 Plus $45.00 / Lot $ 689.50 Plus $47.40/Lot Current Fee: $ 50.00 Plus $10.00/Lot Eagle County: $ 500.00 Plus $75.00 / Unit and/or 1000 Sq. Ft. Commercial Town of Gypsum: $ 500.00 Plus $10.00 / Unit 1:\EngineeringWdministration\Subd Code\Subdivision Review Fees-1.Doc 4 r' MEMORANDUM • Date: December 27, 2002 By: Norman Wood, Town Engineer Re: Personnel Hourly Rate Calculations for Cost Reimbursement Note: Calculations are based on the mid-point of salary ranges for the various personnel expected to be involved in Subdivision Review. Assumptions: Basic Salary Paid Time-off & Training (PTO) Annual Salary / 2080 Hours 384 Hours / 2080 Hours =18.46% Benefits Package $1,754,753 / $5,601,557 = 31.33% (Total Benefits / Total Salaries & Wages) • Office & Equipment (Office - 350 S.F. @ $25.00 / 2080) _ $ 4.21 / Hour (Equipment & Computer - $2,500 / 2080) _ $ 1.20 / Hour Total = $ 5.41 / Hr Administration $1,383,945 / 109 / 2080 = $ 6.10 / Hour (Town Manager, Human Resources, Finance, Information Systems and Non-Departmental Expenses / Total Town Employees / 2080) Examples: Town Engineer Base $ 75,636 / 2080 = $ 36.36 / Hr PTO $ 36.36 x 0.1846 = 6.71 / Hr Benefits $ 36.36 x 0.3133 = 11.39 / Hr Office & Equipment 5.41 I Hr Administration 6.10 / Hr Total Cost $ 65.97 / Hr Use ($ 66.00 /Hr) • I:\Engineering\Adnrinistration\Subd Code\Reimbursement Hourly Rates-02-Doc U • Department Head Base $ 75,636 / 2080 = $ 36.36 / Hr PTO $ 36.36 x 0.1846 = 6.71 / Hr Benefits $ 36.36 x 0.3133 = 11.39 / Hr Office & Equipment 5.41 / Hr Administration 6.10 / Hr Total Cost $ 65.97 / Hr Use ($ 66.00 /Hr) Assistant Engineer Base $ 58,199 / 2080 = $ 27.98 / Hr PTO $ 27.98 x 0.1846 = 5.17 / Hr Benefits $ 27.98 x 0.3133 = 8.77 / Hr Office & Equipment 5.41 / Hr Administration 6.10 / Hr Total Cost $ 53.43 / Hr Use ($ 54.00 / Hr) Planner II Base $ 48,053 / 2080 = $ 23.10 / Hr PTO $ 23.10 x 0.1846 = 4.26 / Hr Benefits $ 23.10 x 0.3133 = 7.24 / Hr Office & Equipment 5.41 / Hr Administration . 6.10/Hr Total Cost $ 46.11 / Hr Use ($ 46.00 / Hr) Engineer I Base $ 46,620 / 2080.= $ 22.41 / Hr PTO $ 22.41 x 0.1846 = 4.14 / Hr Benefits $ 22.41 x 0.3133 = 7:02 / Hr Office & Equipment 5.41 / Hr Administration 6. 10 / Hr Total Cost $ 45.08 / Hr Use ($ 45.00 / Hr) Admin. Assist. II Base $ 31,688 / 2080 = $ 15.23 / Hr PTO $ 15.23 x 0.1846 = 2.81 / Hr Benefits $ 15.23 x 0.3133 = 4.77 / Hr Office & Equipment 5.41 / Hr Administration 6.10 / Hr Total Cost $ 34.32 / Hr Use ($ 35.00 / Hr) • 1:\Engineering\Administration\.Subd Code\Reimbursement Hourly Rates-02.Dw :Da :e.PR- ion property Description Subdivision Type ec . Fi nal plat - Duplex Lot 51, Block 39WR 6/7/2001 Duplex Final plat - 6121/2001 Lot 9, Block 3, WR plat - (5 lots) prelimiuazY 7 J2/2001 Lot 15, Block 1, WR (5 lots) Final Plat - Fourplex Lot 15, Block 1, WR 7/2/2001 prel Condominium " 7/912001 Lot 2a, Mountain Vista Resort - Final Condominium 7/912001 Lot 2a, Mounta'n Vista Resort Time Share Lot 2a, Mountain Vista Resort Plat 1 PreliminazY 7/13/21 - (13Lots) Village @ AVon,Filing 13 Lots) Final Plat - Village @ Avon,Filing 1 7113/2001 preliminary Plat -Lot 1-5 8/2/2001 McGrady Acres Subdivision Subdivision 8110/2001 Lot 24 & 27, MO'Lu Star Final Plat -Duplex Lot 45, Block 2, WR Duplex 9/12/2001 Final Plat - 911212001 Lot 31, Block 1, WR Final Plat - Duplex 10/312001 Lot 15, Block 3, VM Condo - prelim 10/17/2001 Lot 1, Mountain Vista BmP HSg Condo -Final Vista Emp HSg . 10/17/2001 Lot 1, Mountain Final Plat - Duplex 10/23/2001 Lot 51, Block 1, WR Final Plat 1 ]1912001 Lot 25, Block 2, WR Fees Collected R ce ommnended Fees $300.00 $70.00 $300.00 $70.00 $640.00 $100.00 $700.00 $230.00 $1,865.00 $390.00 $2,320.00 $1,560 00 $250.00 $955.00 $270.00 $1,150.00 $675.00 $50.00 $350.00 $60.00 $70.00 $300.00 $300.00 $70.00 $300.00 $70.00 r $1,270.00 600.00 ?4r a $1 $550.00 , $300.00 $70.00 $350.00 $120.00 Total Fees (2001) $13,925.00 $3,750.00 0 Subdivision Review Fees - A Subdivision Review Fees z pplication property Description Subdivision Type Fees Collected Recommended Date Rec. Fees 1/18/2002 Lot 6, Block 3, WR Final Plat - Duplex $70.00 $300.00 8/2/2001 McCrady Acres Subdivision Final Plat - Lots 1-5 $100.00 $750.00 3/5/2002 Lot 46, Block 4, WR Final Plat - Duplex $70.00 $300.00 3/8/2002 Lot 6, Block 4, WR Final Plat - Duplex $70.00 $300.00 The Village (at Avon) - Filing 2 Preliminary Plat (13 Lots) $955.00 3/29/2002 The Village (at Avon) - Filing 2 Final Plat (13 Lots) $180.00 $1,150.00 4/19/2002 Lot 69, Block 1, WR Final Plat - Duplex $70.00 $300.00 4/23/2002 Lot 75, Block4, WR Final Plat - Duplex $70.00 $300.00 5/6/2002 Lot42/43, Block 4; WR Final Plat - Land $80.00 $350.00 5/13/2002 Lot 47/48, Block 1, WR Final Plat- Land $80.00 $350.00 5/13/2002 Lot 10/11, Block 2, WR Final Plat- Land $80.00 $350.00 6/10/2002 Lot 21, Block 1, WR Final Plat - Duplex $70.00 $300.00 • 9/13/2002 Lot 51, Block 3, WR Final Plat - Duplex $70.00 $300.00 Total Fees (2002) $1,010.00 $6,005.00 • Memo To: Honorable Mayor and Town Council Thru: Larry Brooks, Town Manager From: Norman Wood, Town Engin Anne Martens, Assistant Town Engineer UA- Date: January 23, 2002 Re: Ordinance No. 03-03 (Public Ways Review Fees) - First Reading Summary: Attached Ordinance No. 03-03, Series of 2003, repeals and reenacts Section 12.04.110, repeals Section 12.04.130, repeals Section 12.04.220 and repeals and reenacts Section 12.04.280 of the Avon Municipal Code. This action includes revising the Public Ways Permit Review and Inspection Fee Schedule to more accurately reflect the actual costs associated with the review and inspection of the various type permits. This action also includes revising the acceptable security and duration of surety to be submitted to the Town to guarantee faithful performance of the work permitted. The Public Ways permit review costs have been estimated in accordance with the attached Personnel Hourly Rate Calculations and Proposed Public Ways Review Fees. The Personnel Hourly Rate Calculations are the same as presented with the Subdivision Review Fees. The attached Proposed Public Ways Review Fee calculations include a comparison with our current fees as well as Eagle County, Town of Vail and Town of Gypsum Public Ways review fees. We also compared projected revenues with the proposed fee schedule and the current fee schedule. Total review fees collected in 2001 would have increased from $2210 to $4450 and in 2002 would have increased from $3188 to $5695 with the proposed fee schedule per attached Right-of Way Permit Fee Comparison. This increase is in-line with projected revenues in the 2003 Budget that anticipated a revised fee schedule being adopted. The permits issued in 2002 included several large permits that required multiple inspections. The revisions to Section 12.04.110 allows for the town to collect on the extra inspections when necessary. The current Public Ways Review and Inspection Fee Schedule was adopted nearly twenty years ago and we recommend approval of Ordinance No. 03-03, Series of 2003, An Ordinance CADocuments And Settings\Nwood\My Documents\Temp\Ord 03-03 Memo.Doc Repealing and Reenacting Section 12.04.110, Repealing Section 12.04.130, Repealing Section 12.04.220 and Repealing and Reenacting Section 12.04.280 of Title 12 of the Avon Municipal Code to establish Permit Review and Inspection Fees that more accurately reflect the actual cost of the Right-of-Way review process along with revisions to the required Security type and duration acceptable to ensure compliance. Financial Implications: Proposed Public Ways Review and Inspection Fee Schedule will increase revenues to more closely match Public Ways review and inspection expenses. Public Ways Review and Inspection Fees were increased approximately $3,150 in the 2003 Budget in anticipation that a revised fee schedule would be adopted. Recommendation: Approve Ordinance No. 03-03, Series of 2003, An Ordinance Repealing and Reenacting Section 12.04.110, Repealing Section 12.04.130, Repealing Section 12.04.220 and Repealing and Reenacting Section 12.04.280 of Title 12 of the Avon Municipal Code (Streets, Sidewalks, and Public Places). Proposed Motion: I move to approve Ordinance No. 03-03, Series of 2003, An Ordinance Repealing and Reenacting Section 12.04.110, Repealing Section 12.04.130, Repealing Section 12.04.220 and Repealing and Reenacting Section 12.04.280 of Title 12 of the Avon Municipal Code (Streets, Sidewalks, and Public Places) on First Reading. Town Manager Comments: TOWN OF AVON ORDINANCE NO. 03-03 Series of 2003 AN ORDINANCE REPEALING AND REENACTING SECTION 12.04.110, REPEALING SECTION 12.04.130, REPEALING SECTION 12.04.220 AND REPEALING AND REENACTING SECTION 12.04.280 OF TITLE 12 OF THE AVON MUNICIPAL CODE (STREETS, SIDEWALKS AND PUBLIC PLACES) NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF AVON, STATE OF COLORADO, THAT: SECTION I. Section 12.04.110 of the Avon Municipal Code of the Town of Avon is hereby repealed and reenacted to read as follows: 12.04.110 Permit, Review and Inspection Fees - Schedule. A. Said fees shall be used to defray the expected costs of engineering review and inspection of underground structure installations and related construction. B. Fees for the review of the application, including specifications and sketches; and for inspection as the work progresses shall be assessed by the following schedule: Base Permit Fee: $175.00 Includes permit for one (1) longitudinal cut where the excavation trench is not more than fifty (50) linear feet, one (1) driveway installation or one (1) transverse cut. 2. Additional transverse cut'or driveway installation. $50.00 per each Longitudinal Installation greater than fifty (50) linear feet: Base Permit Fee plus additional costs per section 12.04.110 C. C. Additional Fees. The Town may also assess and collect such additional fees as it may deem appropriate for work within the public ways of the Town; provided, that, when operating pursuant to the authority granted by this provision, the town shall base such additional fees upon the actual cost, whether by Town employees or independent third parties, of performing related plan and document review and inspection of construction in the public way, including testing and engineering fees. Such additional fees may be charged on a per-unit basis, such as per foot or per mile, and the town may also include in such additional fees a factor for overhead or other indirect expenses. SECTION II. Section 12.04.130 of the Avon Municipal Code of the Town of Avon is hereby repealed and deleted in its entirety. SECTION III. Section 12.04.220 of the Avon Municipal Code of the Town of Avon is hereby repealed and deleted in its entirety. SECTION IV. Section 12.04.280 of the Avon Municipal Code of the Town of Avon is hereby repealed and reenacted to read as follows: 12.04.280 Security. Each applicant, before being issued a permit, shall provide the town with an acceptable security deposit of not less than two thousand dollars to guarantee faithful performance of the work authorized by a permit granted pursuant to this chapter. Said security deposit shall be in the form of a cash deposit, irrevocable letter of credit, or certificate of deposit issued by a bank within the State of Colorado. The amount of the security deposit required may be increased in the discretion of the director of public works whenever it appears that the amount and cost of the work to be performed may exceed the amount of security deposit otherwise required under this section. The term of the security deposit shall run for a period of two years from the date of final inspection and approval, by the director of public works, of all work performed under the permit. Public utilities may submit a corporate bond without sureties. No security deposit shall be required in connection with a permit issued for driveway installation in conjunction with a building permit for development of a site for which the driveway will provide access. INTRODUCED, PASSED ON FIRST READING, APPROVED AND ORDERED POSTED, THIS day of , 2003, and a public hearing shall be held at the regular meeting of the Town Council of the Town of Avon, Colorado on the of , 2003 at 5:30 P.M. in the Municipal Building of the Town of Avon, Colorado. Town of Avon, Colorado Town Council Albert D. Reynolds, Mayor day 2 ATTEST: Patty McKenny, Town Clerk INTRODUCED, PASSED ON SECOND READING, APPROVED AND ORDERED POSTED this day of 12003. Town of Avon, Colorado Town Council Albert D. Reynolds, Mayor ATTEST: Patty McKenny, Town Clerk Approved as to Form John Dunn, Town Attorney MEMORANDUM Date: January 23, 2003 By: Norman Wood, Town Engineer Re: Personnel Hourly Rate Calculations for Cost Reimbursement Note: Calculations are based on the mid-point of salary ranges for the various personnel expected to be involved in Street, Sidewalk and Public Places Permit Review. Assumptions: Examples: Basic Salary Annual Salary / 2080 Hours Paid Time-off & Training (PTO) 384 Hours / 2080 Hours = 18.46% Benefits Package $1,754,753 / $5,601,557 = 31.33% (Total Benefits / Total Salaries & Wages) Office & Equipment (Office - 350 S.F. @ $25.00 / 2080) _ $ 4.21 / Hour (Equipment & Computer - $2,500 / 2080) _ $ 1.20 / Hour Total = $ 5.41 / Hr Administration $1,383,945 / 109 / 2080 = $ 6.10 / Hour (Town Manager, Human Resources, Finance, Information Systems and Non-Departmental Expenses / Total Town Employees / 2080) $ 36.36 / Hr 6.71 / Hr 11.39 / Hr 5.41 / Hr 6.10 / Hr $ 65.97 / Hr ($ 66.00 /Hr) Town Engineer Base $ 75,636 / 2080 = PTO $ 36.36 x 0.1846 Benefits $ 36.36 x 0.3133 Office & Equipment Administration Total Cost Use C:\Documents And Settings\Nwood\Local Settings\Temporaryy Internet Files\01-K2\Reimbursement Hourly Rates-02.Doc Assistant Town Engineer Base $ 58,199 / 2080 = PTO $ 27.98 x 0.1846 Benefits $ 27.98 x 0.3133 Office & Equipment Administration Total Cost Use Streets and Roads Superintendent $ 27.98 / Hr 5.17 / Hr 8.77 / Hr 5.41 / Hr 6.10 / Hr $ 53.43 / Hr ($ 54.00 / Hr) Base $ 49,616 / 2080 = $ 23.85 / Hr PTO $ 23.85 x 0.1846 = 4.40 / Hr Benefits $ 23.85 x 0.3133 = 7.47 / Hr Office & Equipment 5.41 / Hr Administration 6.10 / Hr Total Cost $ 47.23 / Hr Use ($ 47.00 / Hr) Admin. Assist. II Base $ 31,688 / 2080 = $ 15.23 / Hr PTO $ 15.23 x 0.1846 = 2.81 / Hr Benefits $ 15.23 x 0.3133 = 4.77 / Hr Office & Equipment 5.41 / Hr Administration 6.10 / Hr Total Cost $ 34.32 / Hr Use ($ 35.00 / Hr) C:\Docurnents And Settings\Nwood\Local Settings\Temporary Internet Files\OLK2\Reimbursement Hourly Rates-02.Doc RIGHT-OF-WAY PERMIT REVIEW FEES PROPOSED January 23, 2003 UTILITY PERMIT: Estimated Cost Administrative Assist. 0.75 Hr. @ $35.00 = $ 26.25 Assist. Town Engineer 0.75 Hr. @ $54.00 = $ 40.50 Streets & Roads Superintendent 1.5 Hr. @ $47.00 = $ 70.50 $ 160.75 Recommended Fee: $ 175.00 (see ordinance 03-03 for breakdown) Current Fee: varies between $ 50.00 - $75.00 Eagle County Fee: $ 150.00 base + $50 per transverse installation and additional costs dependant upon depth of transverse installation Town of Gypsum: $ 500.00 for asphalt road / $300 for dirt or gravel road Town of Vail: $150 base NEW CONSTRUCTION (DRIVEWAY): Estimated Cost Administrative Assist. 0.75 Hr. @ $35.00 = $ 26.25 Assist. Town Engineer 0.75 Hr. @ $54.00 = $ 40.50 Streets & Roads Superintendent 2.00 Hr. @ $47.00 = $ 94.00 $ 160.75 Recommended Fee: $ 175.00 $ 175.00 (see ordinance 03-03 for breakdown) Current Fee: approximately $ 75.00 Eagle County: $150.00 base+ $50 per transverse installation and additional costs dependant upon depth of transverse installation Town of Gypsum: $ 500.00 for asphalt road / $300 for dirt or gravel road Town of Vail: $150 base + linear cost for transverse and longitudinal cuts SECURITY / COLLATERAL: Recommend: 2 years - Minimum $2000 and may be increased dependant upon amount of work Current: I year - Minimum $2000 and may be increased dependant upon amount of work Eagle County Fee: 2 years - $2000 Base for paved roads with additional charges of $5011inealfoot over 25' Town of Gypsum: 3 years - $10 per SF for asphalt cuts and $5 per SF for dirt excavation Town of Vail 2 years - based upon LF or SF of excavated area dependant upon to date construction costs C:\Documents and Settings\nwood\Local Settings\Temporary Internet Files\0LK2\Rig1-t of Way Review Fees-lb.doc Right-of-Way Permit Fee Comparision 2001 and 2002 PERMIT PROPERTY DESCRIPTION (Lot, Block, Sub) PHYSICAL ADDRESS PERMIT TYPE PERMIT FEES COLLECTED RECOMMENDED FEES 02-01 38,40,41 1 BM @ BC Metcalf Road Util $ 195.00 $ 292.50 02-02 40 1 BM @ BC 491 Metcalf Road NC $ 91.20 $ 258.40 02-03 27 4 WR 5531 Coyote Ridge NC $ 60.00 $ 175.00 02-04 16 2 WR 2401 June Creek NC $ 100.00 $ 175.00 02-05 10C 2 WR 2861 O'Neal Spur NC $ 85.00 $ 175.00 02-06 67168 1 BM @ BC 040 Nottingham Road NC/Irr. $ 50.00 $ 196.00 02-07 40 3 WR 4540 Flat Point Cir NC $ 65.00 $ 175.00 02-08 BM @ BC 455 Nottingham Road Util $ 35.00 $ 175.00 02-09 BM @ BC Mtn. Star & Nottingham Road Util $ 60.00 $ 175.00 02-10 2 1 WR 2080 Wildridge Road Maint $ 50.00 $ 175.00 02-11 BM @ BC 0816 W. BC Blvd. Util $ 35.00 $ 175.00 02-12 47ahc 1 WR 2430 Saddleridge Loop NC $ 75.00 $ 175.00 02-13 Village@ Avon, Filing 2 Testing $ 50.00 $ 175.00 02-14 47C 1 WR 2430 Saddleridge Loop NC $ 35.00 $ - 02-15 67/68 1 BM @ BC 040 Nottingham Road NC $ 467.00 $ 396.25 02-16 42 4 WR 5115 Longsun Lane NC $ 100.00 $ 175.00 02-17 2 10 WR 2861 O'Neal Spur Util $ 100.00 $ 175.00 02-18 2 33 WR 2649 Bear Trap Road NC $ 100.00 $ 175.00 02-19 47a 1 WR 2410 Saddleridge Loop NC $ 35.00 $ - 02-20 41 1 BM @ BC 0511 Metcalf Road NC $ 250.00 $ 372.50 02-21 2rrrct.v Swift Gulch 1031 Swift Gulch Road Util $ 305.00 $ 330.00 02-22 5A&B Nottingham St 1990 Hurd Lane Util $ 60.00 $ 175.00 02-23 C BM @ BC 140,160,180 W. BC Blvd. Staging $ 160.00 $ 175.00 02-24 C BM @ BC 180 W. BC Blvd (Office Bldg) NC $ 180.00 $ 175.00 02-25 47A 1 WR 2420 Saddleridge Loop Utility $ 85.00 $ 175.00 02-26 47C 1 WR 2430 Saddleridge Loop utility $ 85.00 $ 175.00 02-27 27 4 WR 5531 Coyote Ridge utility $ 75.00 $ 175.00 02-28 M 1 BM @ BC Metcalf Road utility $ 80.00 $ 175.00 02-29 40 3 WR 4540 Flatpoint NC $ 85.00 $ 175.00 02-30 67/68 1 BM @ BC 040 Nottingham Rd. Utility $ 35.00 $ 175.00 $ 3,188.20 $ 5,695.65 PERMIT PROPERTY DESCRIPTION (Lot, Block, Sub) PHYSICAL ADDRESS PERMI T TYPE PERMIT FEES COLLECTED RECOMMENDED FEES 01-01 15 1 Wildridge 2170 Saddleridge Loop, A-D NC $ 125.00 $ 175.00 01-02 51 1 Wildridge 2460 Saddleridge Loop NC $ 100.00 $ 175.00 01-03 71 4 Wildridge 5380 Ferret Lane NC $ 100.00 $ 175.00 01-04 6 4 Wildridge 5768 Wildridge Road East NC $ 100.00 $ 175.00 01-05 2 4 Wildridge 5792 Wildridge Road East NC $ 100.00 $ 175.00 01-06 33 2 Wildridge 2649 BearTrap NC $ 100.00 $ 175.00 01-07 22 2 Chapel Sqr 240 Chapel Place B-120 NC $ 75.00 $ 175.00 01-08 69 1 Wildridge 2421 Saddleridge Loop NC $ 100.00 $ 175.00 01-09 73 4 Wildridge 5300 Ferret Lane NC $ 60.00 $ 175.00 01-10 21 1 Wildridge 2165 Saddleridge Loop NC $ 75.00 $ 175.00 01-11 46 4 Wildridge 5135 Long Sun Lane NC $ 60.00 $ 175.00 01-12 75 4 Wildridge 5601 Wildridge Road East NC $ 60.00 $ 175.00 01-13 71 4 Wildridge 5380 Ferret Lane utility $ 35.00 $ 175.00 01-14 12 2 Wildridge 2841 O'Neal Spur NC $ 100.00 $ 175.00 01-15 15 1 Wildridge 2170 Saddleridge Loop utility $ 60.00 $ 175.00 01-16 9 3 Wildridge 5010 Wildridge Road utility $ 60.00 $ 175.00 01-17 46 4 Wildridge 5135 Long Sun Lane utility $ 100.00 $ 175.00 01-18 75 4 Wildridge 5601 Wildridge Road A & B Utility $ 140.00 $ 175.00 01-19 87 1 Mountain Sta 1377 Wildwood Road NC $ 75.00 $ 175.00 01-20 69 1 Wildridge 2421 Saddleridge Loop Utility $ 130.00 $ 175.00 01-21 15 3 Wildridge 4191 Little Point utility $ 35.00 $ 175.00 01-22 12 2 Wildridge 2841 O'Neal Spur utility $ 100.00 $ 175.00 01-23 21 1 Wildridge 2165 Saddleridge Loop utility $ 100.00 $ 175.00 01-24 6 4 Wildridge 5768 Wildridge Road utility $ 100.00 $ 175.00 01-25 73 4 Wildridge 5300 Ferret Lane utility $ 60.00 $ 175.00 01-26 6 4 Wildridge 5768 Ferret Lane utility $ 60.00 $ 175.00 $ 2,210.00 $ 4,550.00 Memo To: Honorable Mayor and Town Council Thru: Larry Brooks, Town Manager From: Norman Wood, Town Engineer Date: January 23, 2003 Re: Resolution No. 03-08 Approving Water Authority Plant Investment Fee Increase Summary: The Upper Eagle Regional Water Authority (UERWA) board of directors is recommending an increase in the currently charged Plant Investment Fee (P1F) structure that exceeds the Denver/Boulder Consumer Price Index (CPI). The Amended and Restated Master Service Contract that defines the obligations and authority of the UERWA and it's participating members requires approval of the participating members for PIF increases that exceed the Denver/Boulder CPI. A "Request for Approval," from Becky Bultemeier, Finance Manager for the UERWA is attached. This Request summarizes the UERWA recommendation for the increased PIF schedule and the budgetary impacts of the request. We anticipate that Becky will be at the Council Work Session to present UERWA request and to answer questions regarding the proposed increase. If following this presentation, council desires to approve the proposed PIF increase; this can be accomplished by approval of Resolution No. 03-08 during the regular Council Meeting. Recommendation: If Council desires to approve the PIF increase as recommended by the UERWA board of directors; we recommend approval of Resolution 03-08, Series of 2003, A Resolution Approving an Increase, Exceeding the Denver/Boulder Consumer Price Index, for Plant Investment Fees Charged to New Customers by the Upper Eagle Regional Water Authority in Conformance with the Amended and Restated Master Service Contract Regarding Water Service in the Town of Avon, Eagle County, Colorado. L\Engineering\Water\UERWA\Res 03-08 Memo.Doc Proposed Motion: I move to approve Resolution 03-08, Series of 2003, A Resolution Approving an Increase, Exceeding the Denver/Boulder Consumer Price Index, for Plant Investment Fees Charged to New Customers by the Upper Eagle Regional Water Authority in Conformance with the Amended and Restated Master Service Contract Regarding Water Service in the Town of Avon, Eagle County, Colorado. Town Manager Comments: IV "Y,-, ?L J?e V'P, 0 Page 2 TOWN OF AVON RESOLUTION NO. 03 - 08 Series of 2003 A RESOLUTION APPROVING AN INCREASE, EXCEEDING THE DENVER/BOULDER CONSUMER PRICE INDEX, FOR PLANT INVESTMENT FEES CHARGED TO NEW CUSTOMERS BY THE UPPER EAGLE REGIONAL WATER AUTHORITY IN CONFORMANCE WITH THE AMENDED AND RESTATED MASTER SERVICE CONTRACT REGARDING WATER SERVICE IN THE TOWN OF AVON, EAGLE COUNTY, COLORADO. WHEREAS, the Board of Directors for the Upper Eagle Regional Water Authority has recommended approval of adoption of a new Plant Investment Fee structure effective April 1, 2003;and WHEREAS, the recommended Plant Investment Fee structure increase exceeds the Denver/Boulder Consumer Price Index; and WHEREAS, the Amended and Restated Master Service Contract requires the consent of the Participating Members of the Upper Eagle Regional Water Authority to increase the Plant Investment Fee structure more than the Denver/Boulder Consumer Price Index. NOW, THEREFORE BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF AVON, that the recommended Plant Investment Fee increase effective April 1, 2003, as shown on attached EXHIBIT A, is hereby approved by the Town of Avon. ADOPTED THIS DAY OF , 2003. TOWN COUNCIL TOWN OF AVON, COLORADO Albert D. Reynolds, Mayor ATTEST: Patty McKenny, Town Clerk I:\Engineering\Water\UERWA\Res 03-08.doc EXHIBIT A Town of Avon Resolution No. 03-08 Upper Eagle Regional Water Authority Proposed Plant Investment Fee Structure (PIF) Residential - Based on Square Feet (S.F.) Effective 0 to 2,501 to 3,501 to Date 2,500 S.F. 3,500 S.F. 5,000 S.F. Current 01/01/03 $ 0.62 $ 0.92 $ 1.22 Proposed 04/01/03 $ 1.30 $ 1.60 $ 1.95 5,001 Minimum and up S.F. per SFE* $ 1.53 $ 654.00 $ 2.50 $ 1,310.00 Commercial - Based on Meter Size Meter Size 3/4" 1" 1 %2" 2" 3" 4" SFE Assigned* 1.5 2.6 5.8 10.3 23.0 40.9 Current 01/01/03 $920 $1,598 $3,562 $6,325 Proposed 04/01/03 $6,075 $10,530 $23,490 $41,715 * SFE = Single Family Equivalent $14,126 $25,120 $93,150 $165,645 I:\Engineering\Water\UERWA\Res 03-08.doc -' °' "? ?- ^?•• • •? • • ?•? • +? • t o = d /b4 /d4bd9 PAGE 2/5 Request for Approval TO: The BOARD OF DIRECTORS or TOWN COUNCIL MEMBERS of Arrowhead Metropolitan District Avon, Town of Beaver Creek Metropolitan District Berry Creek Metropolitan District Eagle-Vail Metropolitan District Edwards Metropolitan District FROM: Becky Bultemeier, Finance Manager of UPPER EAGLE REGIONAL WATER AURTORITY (UERWA) DATE: January 10, 2003 SUBJECT: Plant Investment Fee (PIF) - Request for Change in Structure Summary of Subject: UERWA has conducted a very comprehensive study of the cost to provide facilities for new customers and the PIF charke appropriate to fund such costs. The purpose of this study was to recommend restructuring the PIF so that the funding for growth is being more fairly allocated to the proper customers- Over the past 6 months UERWA has been working with Roger Hartman, Ph.D., P.E., of THC Utility Management Specialists, to determine the proper allocation of facility expansion costs. Since the first PIF charged in 1995, the UERWA has collected less in PIF than the debt service related to growth. As a result, a large portion of the growth related debt service is being funded by existing customers through service fees. This inequity is projected to become worse in the future if PIF rates are not adjusted- In an effort to reduce the amount of debt service paid from service fees the UERWA is proposing PIF restructuring per the attached table. After much study and discussion the UERWA Board of Directors unanimously support adopting this new PIF structure effective April 1, 2003. Discussion/Background: According to the AMENDED AND RESTATED MASTER SERVICE CONTRACT, entered into January 1998 by each Metro. District and the Town of Avon, each Member of the UERWA must approve a change in the PIF, which is greater than the Denver/Boulder Consumer Price Index (See page 3, N.). Since this restructuring is greater than this index, we are asking for your approval. ILJ-:J-/104 Yd4101:dtJ PAGE 3/5 Page 2 Plant Investment Fee (PIF) - Request for Change in Structure From Becky Bultemeier, January 10, 2003 Budget Implication: The UERWA has enacted a service fee rate increase for all existing customers of 2% effective January 2003 and the long range financial plan proposes increasing service fees 2% each year in the future. This nominal increase is anticipating the proposed PIF change effective April 1, 2003. If UERWA does not implement the new PIF, an immediate further increase in service fees of 3% in 2003 and at least 5% each year thereafter will be needed. Suggested Resolution/Motion: Authorize ITERWA to implement the proposed Plant Investment Fees rate structure effective April X, 2003. Attached Support Documentation: Proposed Plant Investment Fee Structure Growth related debt service vs PIF Revenue c_ Dennis Gelvin Roger Hartman, Ph.D_, P.E - - -- --- -•.? .•?•+..=i..c.w.C=.u. 1u=67047B40BB PAGE 4/5 Upper Eagle Regional Water Authority Proposed Plant Investment Fee Structure (PIF) Prepared January 9, 2003 by Becky Sultemeier Plant Investment Fees: Residential - Based on Square Feet (S.F.) 0 to 2,501 to 3.501 to 5.001 Minimum Effective Date 2,500 S.F. 3 500 S.F. 5 000 S F and up S F per SFE " , , . . . . Current 01/01/2003 $0.62 $0.92 $1.22 $1.53 $654.00 Proposed 04/01/2003 $1.30 $1.60 $1.95 $2.50 $1,310.00 Commercial - Based on Meter size Meter Size 3/4" 1" 1 1/2" 2" 3" 4" SFE assigned * 1.5 2.6 5.8 10.3 23.0 40.9 Current 01/01/2003 $920 $1,598 $3,562 $6,325 $14,126 $25,120 Proposed 04101/2003 $6,075 $10,530 $23,490 $41,715 $93,150 $165,645 Examples of Residential impact: 600 S.F. 1,000 S.F. 2,000 S.F. 4,500 S.F. 6,000 S.F. Unit Unit Unit Unit Unit SFE assigned ` 1 1 1 1.5 2 Current 01/01/2003 $654 $654 $1,240 $3,690 $5,830 Proposed 04/01/2003 $1.310 $1,310 $2,600 $6,800 $10,275 * SFE = Single Family Equivalent G: bUdgetMRRateKsUs l V :.7 r W -A f M.* W C3 = Q N O •O N Q Q N b O O N y O N ? Q O N N LQS d ? O Gi `+- I O N Q o `s .? ^ V? G1 i ? i i ON Qr O O Q o° 0 ° 0 C> C> °o C> Q W p o Rn N N ".' ... $ `sanuaAag ald pug oopuag ;qaQ rN{aL 0/ MINUTES OF THE REGULAR MEETING OF THE AVON TOWN COUNCIL HELD JANUARY 14, 2003 A regular meeting of the Town of Avon, Colorado was held in the Municipal Building, 400 Benchmark Road, Avon, Colorado in the Council Chambers. Mayor Buz Reynolds called the meeting to order at 5:30 PM. A roll call was taken with Councilors Michael Brown, Debbie Buckley, Peter Buckley, Brian Sipes, Ron Wolfe and Mayor Pro Tern Mac McDevitt present. Also present were Town Manager Larry Brooks, Town Attorney John Dunn, Town Clerk Patty McKenny, Human Resource Director Jacquie Halburnt, Town Engineer Norm Wood, Recreation Director Meryl Jacobs, Public Works Director Bob Reed, Transit Director Harry Taylor, Community Development Director Ruth Borne, and Planner Tambi Katieb, as well as members of the press and public. Citizen Input Jeff Spanel, Intermountain Engineering, spoke about the Buck Creek Drainage project they assisting with. He presented the Council with a picture of the Town taken from an airplane, generally used for aerial topography. He also introduced several of his staff who have worked on a number of projects for the Town. Ordinances Public Hearing - Second Reading Police Chief Jeff Layman presented Ordinance No. 02-23, No. 02-24, No. 02-25, and No. 02-26 for second reading. He noted there were no changes to the ordinances since first reading and indicated that basically these offenses would be written into Municipal Court instead of Eagle Court. Mayor Reynolds opened the public hearing for all ordinances, no comments were made, and the hearing was closed. The following motions were made: Councilor D. Buckley moved to approve Ordinance No. 02-23, Series of 2002 - Amending Title 9 of the Municipal Code of the Town of Avon relating to Bail Bond Condition Violations; and Providing Penalties for the Violation Hereof. Councilor Brown seconded the motion and it passed unanimously. Councilor Sipes moved to approve Ordinance No. 02-24, Series of 2002 -Amending Title 10 of the Municipal Code of the Town of Avon Relating to Driver Licenses; and Providing Penalties for the Violation Hereof. Councilor McDevitt seconded the motion and it passed unanimously. Councilor Brown moved to approve Ordinance No. 02-25, Series of 2002 - Amending Title 9 of the Municipal Code of the Town of Avon Relating to Restraining Order Violations; and Providing Penalties for the Violation Hereof. Councilor Sipes moved to second the motion and it passed unanimously. Councilor McDevitt moved to approve Ordinance No. 02-26, Series of 2002 -Amending Title 10 of the Municipal Code of the Town of Avon Relating to Vehicle Registration; and providing for the Violation Hereof. Councilor Brown seconded the motion and it passed unanimously. First Reading Community Development Director Ruth Borne presented Ordinance No. 03-01 on first reading. She noted that the applicant, IDG3 LLC, submitted a PUD amendment for the purpose of extending the expiration deadline for one year. In July, Council granted a 6-month extension (Ordinance 02-17) of the Lot 61 PUD to allow the applicant to explore the opportunities related to the Town Center Plan without lapsing the currently approved PUD. That expiration date is February 3, 2003. She explained that in 1998 the original PUD was approved and in 2001 the Town Center Plan was approved. In the interest of continuing cooperation between the Town and the applicant, P&Z Commission recommended approval of the extension for one-year in Resolution 02-01. Staff has met with the applicant several times to discuss the relationship of Lot 61 PUD to the Town Center Plan and remains concerned that the Lot 61 site-specific development plan does not comply with the terms and conditions of the Town Center Plan. Specifically, the necessary road alignments, setbacks, access, and site constraints contradict the Town Center Plan. Because of these concerns with the site-specific development plan, staff recommended only a 6-month extension to the Commission. Applicant Michael Hazard, part of the ownership group of Lot 61, addressed the Council with regard to several issues noting the he thought it would be an opportunity to create a win-win situation for both developers and town. The intent of developer of course is to generate revenue for both them and the town and they are willing to wait to either create a new PUD based on implementing the town center plan or implement its existing PUD plan if the town center plan does not proceed. It has been some concern to the Town that this project has not proceeded thus far, as the Town would like to see some activity in the near future. Councilor P. Buckley was concerned about committing to a plan when the funding is not yet identified. Other Council members noted that the next step is to begin forecasting the costs of implementing the town center plan and at the same time continue to work with the developer of this lot to make it comply with the town center plan. The ordinance just makes it possible to do that by allowing the PUD extension. Mayor Reynolds reminded Council to consider that this is also a stand-alone project. Manager Brooks also noted that there are some boundary issues that exist. The Council will need to decide whether or not they will proceed with the approved mall plan (town center plan). He noted that the Lot 61 project would also have to stand alone as well as fit into the town center plan and more time is required to determine whether or not that can happen. Staff is basically recommending that the Town move forward first with action on this ordinance. He noted that other stakeholders are watching, but may not be willing to act first. Councilor McDevitt asked about the financial implications of proceeding with the plan, in other words, the cost of realigning the road, cutting up the bus system, etc. Councilor P. Buckley still expressed concern that one party has not been involved in the discussions thus far, i.e. Ski Company. Mayor Reynolds again asked the Council to consider the ordinance. Councilor Wolfe moved to approve on first reading Ordinance No. 03-01, Series of 2003, An Ordinance approving an Amendment of the Lot 61, Planned Unit Development (PUD) for Lot 61, Block 2, Benchmark at Beaver Creek Subdivision, Town of Avon, Eagle County, Colorado. Councilor McDevitt seconded the motion and it passed with a five to one vote (Councilor P. Buckley-nay). Town Engineer Norm Wood presented Ordinance No. 03-02, revising the existing subdivision review fees. He noted that the ordinance revises the subdivision review fee schedule to more accurately reflect the actual costs associated with the review of the various type subdivisions. The costs have been estimated in accordance with the personnel hourly rate calculations and proposed subdivision review fees. There was also a comparison with the current Eagle County and Town of Gypsum fee schedules. He noted that the current fees were adopted more than 20 years ago. Councilor Wolfe commended Engineer Wood on his proposal noting that it is a fact based development of fees and defendable to those who will pay for them and criticize them. Regular Council Meeting Page 2 of 5 January 14, 2003 Resolutions Community Development Director Ruth Borne presented Resolution No. 03-01. She explained that staff had revisited labor and overhead costs associated with both zoning and design review applications, working closely with engineering department to arrive at a comprehensive proposal for revising the fees. There are some areas where new fees have been proposed; examples such as sketch plan review and administrative PUD amendments. The P&Z Commission adopted the fee schedule at their January 7th meeting. Councilor D. Buckley moved to approve Resolution No. 03-01, Series 2003, A Resolution revising Fee Schedules for Zoning and Design Review Applications, Town of Avon, Eagle County, Colorado. Councilor McDevitt seconded the motion and it passed with a majority vote (Councilor P. Buckley-nay). Councilor P. Buckley did not see that now is the time to increase the costs to build in Avon. Other Councilors noted that increasing the fees provided a more equitable way of covering administrative costs. The Town Council considered resolution No. 03-02, Series 2003, A Resolution establishing a Town of Avon Battle Mountain High School Scholarship Fund. Mayor Reynolds is donating his salary from the Town to a fund that will be used to award scholarships to two students graduating from Battle Mountain High School. Finance Director Scott Wright noted that an interest bearing account would be setup and there would require official Council action through a resolution. Councilor D. Buckley moved to approve Resolution No. 03-02, Series of 2003, A Resolution Establishing a Town of Avon Battle Mountain High School Scholarship Fund. Councilor Brown seconded the motion and it passed unanimously. Town Engineer Norm Wood presented Resolution No. 03-03, a resolution approving an amendment to the SIA for Buffalo Ridge Affordable Housing Corporation. BRACH and BRIT, LLLP, developers of Buffalo Ridge affordable housing project, requested a modification to the SIA which would limit the requirement for retainage held on progress payments for the public improvements to 10% of the first 50% of construction costs. No further retainage would be withheld so long as the Town is reasonably satisfied with the progress and quality of the work. The revision is consistent with typical construction contract documents and Js also consistent with provision in The Village (at Avon), Filing 1 SIA. He noted that the proposed modification also conforms to minimum requirements of the subdivision security provisions in the Avon Municipal Code and with the HUD funding requirement for the project. Councilor P. Buckley asked if approving this amendment would create any increase in costs to the Avon taxpayer; Engineer Wood indicated that it would not. Councilor D. Buckley moved to approve Resolution No. 03-03, Series 2003, A Resolution approving Amendment to Subdivision Improvements Agreement for the Village (at Avon) Filing 2, Town of Avon, Eagle County, Colorado. Councilor Brown seconded the motion and it passed unanimously. Town Engineer Norm Wood presented Resolution No. 03-04, approving a preliminary plat. He noted that Stratford at Avon, LLC, owner's of Lots A and B, Avon Center at Beaver Creek, submitted a Preliminary Plat for the Second Amended Condominium Map and Resubdivisoin of Lots A and B, Avon Center. It was noted that the resolution is basically a housekeeping item, but did require a public hearing. Mayor Reynolds opened the public hearing, no comments were made and the hearing was closed. Regular Council Meeting Page 3 of 5 January 14, 2003 Councilor McDevitt moved to approve Resolution No. 03-04 - Series 2003, Resolution approving Preliminary Plat for the Second Amended Condominium Map and Resubdivision of Lots A and B, Avon Center at Beaver Creek, a Resubdivision of Lots 47, 48, 49, 50, 51, 52, 53, & 54, Amendment No. 4, Town of Avon, Eagle County, Colorado (130 W. Beaver Creek Boulevard). Councilor Buckley seconded the motion and it passed unanimously. New Business Councilor P. Buckley noted that Estoban Salazar, a new business in Avon, would be offering legal and tax services. His business is bi-lingual. Town Manager Report Town Manager Brooks noted that the discussion on mission, vision, and values and Hurd Lane road improvements would be scheduled for the next work session meeting. Councilor D. Buckley requested that a little more time be scheduled for discussion at the work session. Town Attorney Report Town Attorney John Dunn provide the following information on when to publish notices: ? If Council members received an invitation as a group, they should contact Patty and if 3 or more plan to attend, then she would need to post the meeting notice. ? If council members received an invitation individually, and it is clearly directed to the member in his/her official capacity, they should contact Patty with a copy of the invitation and let her know whether or not you are attending. If there are 3 or more attending, then she should post the notice. ? If Council members attended a meeting that they were not invited to or were invited to as a member of the general public, and three people attend, then the members should not engage in conversations with each other. It is then not necessary to publish. Town Attorney answered a question related to Resolutions and where they should generally appear on the agenda. Some resolutions are consent items, if a public hearing is required, then a resolution is considered under its own category. There is nothing specifically stating where resolutions should be considered. Mayors Report Mayor Reynolds thanked Council member for their work thus far on the committees. Consent Agenda Mayor Reynolds asked for a motion on the Consent Agenda items. Councilor D. Buckley moved to approve the consent agenda below. Councilor Brown seconded the motion and it passed with a majority vote (Councilor P. Buckley - nay). a. Approval of the December 10, 2002 Regular Council Meeting Minutes b. Resolution No. 03-05, Series of 2003, A Resolution Designating Locations for Posting Meeting Notices c. Resolution No. 03-06, Series of 2003, A Resolution Approving the Law Enforcement Assistance Fund (LEAF) Contract #L-0503 d. Resolution No. 03-07, Series of 2003, A Resolution approving the Final Plat for the Second Amended Condominium Map and Resubdivision of Lots A and B, Avon Center at Beaver Creek, A Resubdivision of Lots 47, 48, 49, 50 51, 52,53, & 54, Block 2, Benchmark at Beaver Creek, Amendment No. 4, Town of Avon, Eagle County, Colorado (130 W Beaver Creek Boulevard) e. Audit Engagement Letter-Clifton Gunderson LLP f. Service Agreement with Eagle River Fire Protection District g. Service Agreement with Eagle County Ambulance District h. Village at Avon, Filing 1 - Turner Collie & Braden, Inc. - Construction Management/Inspection Services Agreement Regular Council Meeting Page 4 of 5 January 14, 2003 There being no further business to come before the Council, the meeting adjourned at 6:45 PM. RESPECTFULLY SUBMITTED: Patty McKenny, Town Clerk APPROVED: Michael Brown Debbie Buckley Peter Buckley Mac McDevitt Buz Reynolds Brian Sipes Ron Wolfe Regular Council Meeting January 14, 2003 Page 5 of 5 Memo To: Honorable Mayor and Town Council Thru: Larry Brooks, Town Manager From: Patty McKenny, Town Clerk Date: January 20, 2003 Re: Pledge Agreement to Fund Summer 2003 Air Service Assistance Program Summary: The Pledge Agreement was provided by Kent Meyers as follow-up to the presentation given at the last work session regarding summer 2003 air service to Eagle County Regional Airport. Previous Council Action: The Town Council discussed and verbally agreed to support the program at the last work session. The Agreement will now be considered as a consent item so that formal action can be taken on funding this program. Discussion: A letter was forwarded to Kent Meyers outlining the Town's pledge to this program in the amount of $10,000 for this year only. It was noted that $5,000 should be reflected in the 2nd and Td tiers respectively and that the Town would not expect to make any disbursement of funds until later in the summer. Any future commitment to the program would require Council action at that time, Proposed Motion: "I move to approve the Consent Agenda. Town Manager Comments: Memo To: Honorable Mayor and Town Council Thru: Larry Brooks, Town Manager From: Patty McKenny, Town Clerk Date: January 20, 2003 Re: Pledge Agreement to Fund Summer 2003 Air Service Assistance Program Summary: The Pledge Agreement was provided by Kent Meyers as follow-up to the presentation given at the last work session regarding summer 2003 air service to Eagle County Regional Airport. Previous Council Action: The Town Council discussed and verbally agreed to support the program at the last work session. The Agreement will now be considered as a consent item so that formal action can be taken on funding this program. Discussion: A letter was forwarded to Kent Meyers outlining the Town's pledge to this program in the amount of $10,000 for this year only. It was noted that $5,000 should be reflected in the 2nd and 3'd tiers respectively and that the Town would not expect to make any disbursement of funds until later in the summer. Any future commitment to the program would require Council action at that time, Proposed Motion: "I move to approve the Consent Agenda. Town Manager Comments: PLEDGE AGREEMENT TO FUND SUMMER 2003 AIR SERVICE ASSISTANCE PROGRAM Town of Avon, a municipality hereinafter "Payor" whose address is 400 Benchmark Road, PO Box 975, Avon, CO 81620 hereby pledges and agrees to contribute sums as more fully set forth below to the Air Service Assistance Program. PLEDGE 1. Eagle County Regional Airport ("EGE") is working with the Air Service Assistance Program (ASAP) in an effort to begin daily summer jet service to EGE for the period of June 15, 2003 through September 3, 2003. It is anticipated that such summer service will be addressed in a contract between EGE and one or more major airlines; and 2. Payor recognizes that summer flights to the EGE represent a benefit to the local economy and residents of Eagle County and surrounding areas. 3. Payor hereby pledges and promises to pay upon verification of subsidy requirement through accounting records satisfactory to the Town of Avon to the Eagle County Airport Summer Flight Fund the sum of $10,000 no later than September 1, 2003 to be used for improving air service and bringing summer flights to EGE. The Pledge Amount represents $5,000 in the second tier and $5,000 in the third tier. 4. EGE expects to enter into air service agreements with major airlines for such summer service. In the event that EGE does not contract with a major airline by March 1, 2003, then any pledges paid under this Pledge Agreement in advance of March 1, 2003 shall be reimbursed to Payor within thirty (30) days. 5. Payor understands that EGE will not exceed the total amount pledged by the total amount capped in any agreement with a major airline. Payor: By:_ Its: Date: Memo To: Honorable Mayor and Town Council Thru: Larry Brooks, Town Manager From: Scott Wright, Finance Directo Date: January 24, 2003 Re: Expense Reimbursement Agreement from Kroger re: TDB Refunding Bonds Summary: The attached letter is a formal request from The Kroger Co. (owners of City Market) to the Town of Avon for assistance in issuing tax-exempt debt in order to refund previously issued tax-exempt debt for the purpose of obtaining a lower interest rate and achieve interest expense savings. Discussion: As staffs condition of the Town's assistance, Kroger agrees in their letter to pay to the Town an issuers fee equivalent to fifty (50) basis points (.005) of the proceeds of the bonds to be issued. In addition, Kroger agrees to pay all costs related to the issuance of the debt, including the legal fees of the Town's bond council. Dee Wisor of Sherman and Howard has been in contact with Kroger and will serve as the Town's bond council in this issuance should the Council agree to assist Kroger. The next step in the process will be for Dee to examine drafts of the various documents for inclusion in a 1" reading of a bond ordinance. It should be noted that the issuance of this tax-exempt debt in no way encumbers the Town for repayment of the debt. Town Manager Comments: Page 1 Jan-23-03 04:37P Town of Avon 9/U /4Yi ty5zs r_vc THE PT 1'014 W NE, STREET . CtP.iC.3NNAT1, 01-410 41-5202-1 '? 00 .anti r'y'',w00Y VJ A t V 11? 111 1 own of'Aycyn, Colorado 00 Benchmark Road Avon, CO ?Sl 620 Attn: sc )rt Wltght- "•x.€ , 745,! J of r-m o l?o , Colorado `ma-ITl 1`!&Strif 1 Development Reventie Rre4iinding Bonds, S6r'ei 2003 (The Krog -r ClO(the, ,r)%Wnit t: 1,h is t *fT, sP<mf m"- is a fomai request €.. T h,`,- Kroger Co, (the "Ci nr m? A" W, the own < von, Colorado (the ` Iss'uef') for m?sisli,;?,nc, in 1,s?ii: in the £t fcrc 7 1 µd tax, mtmp# 1. it r t:>. 4s t? w €" ? art 's int ntinn to use, the Clmds of the 200, Bm la t.c zcFmc the outs,tandu-,,,g i nisi ai amount €-, the lssueT x $2, 7745000 oa i }'m A Dh Vel#,,PmtMt R-,,finding Revenia i?m (T-VIon eat Estate /:3 2 hnc,. Projcic`fjj dam! Marc'r, '-t(). s 9385 -n or+,t to achieve imcleS= cc)st "'AV rikes. It :r anticipate that fhe, 2003 Bonds ,Vi -11 he i;urt abh?, rata 6-Aif,,ations, the p;3rI`3 irs,. on which will bit ?iapportzud by a dire i ".#'ay lc`a .:,. L? C t C 3 ::ti: ued t y US. BaA A, It is also anlicip tsd ihat the 2003 Bonds will he Tated by oc,cly' > hr : ts:3rs senvic:?. For ruin the 200-5 Bonds. The Kroger Co. a re s to and hem by prz rri s to p m the I i er. (a') an is rer's fee N i to fifty (SM basis oh-ls 0110) of the proceed of the; 2003 Bon & ter all o vvhe€ h a _ be ar u fry nt Cost) and f Other r a?ablc ?£?stsx t es - cxpcn scs irr u t=c by the sic.: itt e ne ztior. iili the issuance of the Z?}03 ion Nr incl ci ri ?? . w4. limited m, gal expense,,, F17c1;Ei`rc,d by the t ok?;2 attC3%t`cyl as well as f et . a le's vi S."WrImr, (a l l C "Ve look fonward to -,\,orking with you, and,?)lcasse do not hesAate to con, t ?he L"TSs .3 sl =ti`a' ? C a "a C LI NE}i 4 arisi:- >f' j .... /D Bier t . jm-,r, ',vi, f'ck:s'3?' )k: '; ' ; VON C O L O R A D O Torun ofA m P.O. Bm975 900 B rk Road Awn, Cobacb 81620 970-798.9005 Office of the Town Manager To: Honorable Mayor and Town Council Fr: Larry Brooks, Town Manager Dt: January 10,2003 Re: Update It's time to start the New Year. It's been a longer than usual break, so we'll attempt to hit the ground running. First, I've attached the Council Committee appointments that we generated from the retreat. Buz wants to make sure these appointments are correct before we carve them in stone. As many working groups as we have,l think we'll all be surprised at how quickly they begin to overlap and merge toward common purposes. An action item for the staff at the retreat was to review the possibility of a quarterly newsletter. Jacquie has provided a brief history of the Avon Advocate for us, and an interesting suggestion. Staff has written a memo regarding the ongoing operational impacts of a development, in' this case the land trade parcel west of the Kamen Supply Company. The purpose of this report is to show some of the perpetual service implications of proposed land uses. We believe the memo should be considered in tandem with some of the discussions about impact fees. Impact Fees can be one method of addressing capital needs (startup factors), but we also need to look at the continuing services side of the equation. This memo was another staff action item that resulted from the retreat. We left the council retreat with one unassigned committee left for consideration. That committee is one that would work on the Town Vision, Mission and Values Statement. Ron had mentioned this project and the Mayor is left with the task of assigning the members. Ron has offered some draft thoughts that I have attached for your information. Mac has also suggested that we want to take care to distinguish between statements for "Avon, the Town" or "Town of Avon Government" In any case, this work overlaps a great deal with the work of the Community Development Committee, that has already had it's Kickoff meeting. Jacquie has provided a summary from CML showing the tax distribution summary of the counties, to the cities and towns within them. This is interesting material, and ended up on our radar screen when we found out that Summit county returns all of the 2% of general sales tax it collects, back the municipalities in which it was generated. • Page 2 January 10, 2003 During those long and arduous campaign months last fall, a number of your constituents suggested that we should look at the intersection of Avon Road and Hurd Lane, and restrict some turning movements at this location due to the traffic volume. I believe that safety was the motivation for their comments as they were explained to me. Norm has provided a memo that is fairly self-explanatory, and is prepared to answer questions you may have during staff updates. Town of Avon Council Committee Appointments for 2003 Committee Confluence Economy/Retail Availability Eagle County Liaison Committee NWCCOG Water Board ECO Transit Marketing Chamber of Commerce Channel 5 Member(s) Buz Reynolds, Brian Sipes, Larry Brooks Mac McDevitt, Ron Wolfe, Scott Wright Ron Wolfe, Mac McDevitt Brian Sipes Debbie Buckley, Buz Reynolds (alternate) Ron Wolfe, Debbie Buckley (alternate) Ron Wolfe, Mac McDevitt, Harry Taylor Peter Buckley Michael Brown, Peter Buckley (alternate) Michael Brown, Debbie Buckley (alternate) One Valley Coalition Village at Avon Community Development Issues Land Use, Comp Plan, Design Guideline Study & Impact Fees Mac McDevitt, Brian Sipes Michael Brown, Debbie Buckley (alternate) Brian Sipes, P&Z Selected Members, Ron Wolfe Avon Council Retreat.2002 December 17, 2002 Memo To: Honorable Mayor and Town Council Thru: Larry Brooks, Town Manager From: Jacqueline Halburnt, Director of Human Resources and Public Information Date: December 19, 2002 Re: Quarterly Newsletter, Avon Advocate Summary: At the 12/17 Council retreat, Council members indicated they would like to see quarterly communication with the community. Background: The Recreation Department originated Avon's Community Newsletter, the Avon Advocate, in March 1993. The Recreation Department handled the newsletter through 1995 and I took over in 1996. The amount of newsletters produced each year has been sporadic, anywhere from 1 - 4 issues per year. It's been handled on a case-by-case basis and dependent upon newsworthy events. Discussion: For 2002, we originally budgeted for 2 Avon Advocates. The amount was reduced to 1 during budget cuts and it is currently in the works. For 2003, the Advocate was eliminated in the budget cuts. Financial Implications: Beyond staff time, the cost of producing an Advocate is $2,000 ($800 postage, $1200 printing). If it was produced quarterly, the financial implication for 2003 is $8,000 that has not been budgeted. Alternatives: We could consider distributing the Advocate electronically in PDF format for 2003. We are soliciting email addresses in the current Avon Advocate for distribution of council agendas and minutes. We can use these addresses to distribute the Advocate. We can also solicit additional email addresses via a news release. The financial implication in this scenario is only staff time. Town Manager Comments: Memo To: Honorable Mayor and Town Council Thru: Larry Brooks, Town Manager From: Ruth Borne - Community Development, Harry Taylor -Transportation Jeff Layman - Police, and Norman Wood - Engineering Date December 20, 2002 Re: Proposed Impacts of Land Swap Parcel In response to comments made at the Council Retreat held on December 17, staff has compiled a summary on the proposed impact of the Land Swap property on basic public services for your review. While the land trade and corresponding zoning has not been consummated, the impacts of the proposed project described below can be informative. The projections are based upon the following: Land Use Assumptions • 350 multi-family units with a maximum occupancy of 1,400 persons • Occupancy is based upon 60% per annum Based on our currently existing employee housing projects, the most significant impacts may be on mass transit since most employees rely heavily on local public transportation. The projected costs we have provided are $52,094.61 for road maintenance with an increase of traffic of 2,100 average trips a day. Transit costs are an additional $325,459.00 per year. The increase of police protection services will be approximately $22,834. for a total cost to the Town of $400,387.61. This summary does not include any initial capital investments associated with the improvements nor does it include the proposed impacts on: Eagle River Fire Protection District, Library District, Avon Recreation Center and its associated parks, and pedestrian access and circulation. Potential Traffic Impact The traffic impacts are two-fold, and include maintenance and overall increased traffic. The approximate increase in impact to each area is specified below, and the potential average daily trips (ADT) may be referenced in the traffic analysis of Nottingham Road as prepared by the Town Engineer: Maintenance Road extension of 4000 feet of two-lane sections; Road maintenance cost is $33,722,44/lane mile/year, which is from the HUTF Report filec with CDOT for 2001 costs and includes all maintenance and snow removal costs; 4000ft x 2 lane sections x $33,722.44 / 5280 = $52,094.61 = Potential cost of $52,094.61 year. Memo to Town Council, December 20, 2002 Page 1 of 3 Re: Potential Impacts of Land Swap Property on basic public services Increased Traffic Traffic Trips ADT (Average Daily Trips): 6 trips/residential unit/day (consistent with the ITE trip generation manual and actual counts for the Wildridge area) 350 x 6 = 2100 Potential ADT Potential Public Transit Impact While traffic is an important element to any new high-density seasonal employee residential project, transit costs will have the most overwhelming impact. Based upon our current understanding of seasonal employees, many of whom do not own vehicles and rely heavily on local transportation for work as well as recreation. The proposed expense for this project on transit is as follows: Hours of operation: 7:00 am to 11:45 pm daily 365 days/year. Service Hours required: 19 hours per day x 365 days/year = 6,935 service hours annually Operating Cost per Hour Repair & Maintenance Cost/ Hour $35.87 x 6,935 = $248,758. $11.06 x 6,935 = $ 76,70 1. Total Cost/Hour $46.93 = $325,459. Effective Annual Cost: 6,935 annual service hours x $46.93 (total operating cost per hour) _ $325,459. The effect on mass transportation from this project would require an additional $325,459. in annual expenses to the Transportation budget (operating, repair, and maintenance costs only). We have purchased buses separately through grant programs to defray the full capital costs, which include vehicle replacement costs per hour. Should the grant program not be available at the time a project such as this is constructed, we would absorb the additional replacement cost of $34,675. Potential Police Service Impact Finally, the impact of police services is another critical element in evaluating a seasonal employee housing project. • Based upon service call request at River's Edge, a 300 bed seasonal housing project owned/operated by Vail Associates located on Highway 6 adjacent to Beaver Creek Subdivision, experienced 70 calls in 2002-approximately 20% were multiple officer response calls. • As a result of the seasonal turnover associated with this type of project, we assume that River's Edge has 150 effective units or 50% occupancy for the year. • The Land Swap project has 2.33 more call demand than River's Edge (350/150) 70 calls x 2.33 = 163 calls/yr • The cost to Town for each call is $140./call • 163 calls/yr x $140/cost per call = $22,834. The effect on Avon Police service is potentially $22,834. per year to provide the current level of service to this type of project. Overview There is significant public service cost associated with approval of a seasonal employee housing project in the Town that should be specifically evaluated prior to vesting the property with any land use approvals. We have summarized only transit, traffic and police protection with a total estimated cost of $400,387.61. There are additional financial impacts we have not documented to arrive at an Memo to Town Council, December 20, 2002 Page 2 of 3 Re: Potential Impacts of Land Swap Property on basic public services actual cost of public services for this type of project. Additionally, initial capital costs should be evaluated as well as ongoing operational implications. Town Manager Comments Memo to Town Council, December 20, 2002 Page 3 of 3 Re: Potential Impacts of Land Swap Property on basic public services WORD DRAFT Avon Vision Development Project: Steps of the Process 1. Appoint an Ad Hoc Committee to develop proposed vision statement 2. Committee drafts Vision Statement and gets preliminary public input and prepares proposal for Council 3. Review and input by Council; revised draft prepared 4. Public forums held to explain process, the vision statement and rationale for each element; solicit public ideas and reactions; make any needed improvements and revisions. 5. Council review and decision to adopt or not Why Would a Vision Statement Be Useful? A vision statement encompasses the identity, goals, values and reason for bring of an entity ...in this case the Town of Avon. It serves as a "gold standard" against which we will test out thoughts and actions. The process of developing a vision is a big part of its benefit because the process requires that we identify all of the parameters our dimensions about which we have options and need to take a position on. Corporations frequently use vision statements to get all stakeholders on to the same track. Process Details Many corporate quests for a vision statement are very long, painful, frustrating and unsuccessful. Input from a wide range of stakeholders is needed but can be overdone. Vision is set by the leaders of the Town ...both elected and those that shape the Town by virtue of public involvement or business activities. If the vision is correct, we should get good understanding and buy-in by the public. (a) Committee: Proposed membership is Larry, Ruth, Norm, Chris Evans, Brian Sipes, Ron Wolfe (I volunteer to coordinate, facilitate and coach this project) plus 2 community/business leaders (b) Process: There will be many iterations of this concept throughout the project and the various presentations and reviews. The process would be.... 1. Develop a list of dimensions or parameters that can define the Town. Examples: What kind of town are we? ...modern, urban, rural, quaint, industrial, etc. What do we focus on? ...outdoor recreation, commerce, etc. What do we value? ...citizen participation, environment, open space, individual autonomy, etc. What architectural style do we emphasize? ...varied and practical, quaint European, techie, etc. What do we deliver as our bottom line? ...we provide the larger community with ..... 2. Committee establishes a rationale for each parameter, decides which should be included in the Vision Statement and which should not. Reasoning for inclusions and exclusions are documented. 3. Parameters to be included in the Vision Statement are next explored individually and possible positions for each are developed and evaluated. A decision is made on the position to adopt and the Vision Statement is put together for the next steps. 4. All presentations and reviews follow pretty much the same approach. First the reasons for developing a Vision Statement have to be explained and the value of this project made clear. The process is explained and the alternatives considered and positions adopted are presented and substantiated. reactions and ideas are captured, commented on and later considered for inclusion. Public forums should be used and we can consider a process using our web site as well 5. Council adopts an acceptable final Vision Example Here is a simplified example of what the process could yield ... --What kind of a town are we? "Avon is a modern mountain town..." --What do we focus on? "Avon is a modern mountain town emphasizing (focused on, built on, etc.) winter and summer outdoor recreation and sports. --What do we provide? "Avon is a modern mountain town emphasizing winter and summer outdoor recreation and sports. People come here to visit and to live because of these recreational opportunities, the natural beauty of our area and the quality of life possible in Avon. We offer a wide range of quest accommodations, housing, seasonal and career employment opportunities recreational activities, shopping and entertainment. Our architecture is varied, practical and efficient for its intended purpose." --What do we value? "Avon is a modern mountain town emphasizing winter and summer outdoor recreation and sports. People come here to visit and to live because of these recreational opportunities, the natural beauty of our area and the quality of life possible in Avon. We offer a wide range of guest accommodations, housing, seasonal and career employment opportunities, recreational activities, shopping and entertainment. Our architecture is varied, practical and efficient for its intended purpose. We seek out input from residents and business regarding the management and evolution of our town. We value our western heritage and work to preserve it. Avon is a responsible steward of our environment. Open space is also of great value to Avon and we set aside parcels as part of every annexation and development." --What is our bottom-line? "Avon is a modern mountain town emphasizing winter and summer outdoor recreation and sports. People come here to visit and to live because of these recreational opportunities, the natural beauty of our area and the quality of life possible in Avon. We offer a wide range of guest accommodations, housing, seasonal and career employment opportunities, recreational activities, shopping and entertainment. Our architecture is varied, practical and efficient for its intended purpose. We seek out input from residents and business regarding the management and evolution of our town. We value our western heritage and work to preserve it. Avon is a responsible steward of our environment. Open space is also of great value to Avon and we set aside parcels as part of every annexation and development. Thus, Avon is the premier mountain town for men and women to visit live work shop and play in." Page 1 of 1 Larry Brooks From: Mac McDevitt Sent: Friday, December 20, 2002 12:28 PM To: Larry Brooks Subject: Fw: VISION STATEMENT Larry I had hoped to get an update on the bus meeting by now from someone. I'll stop by mid afternoon to chat about it. The attached is some of the dialog that I've had with Ron on the Vision Statement issue. Mac ----- Original Message ----- From: Mac McDevitt To: rcwolfe@ail.net Sent: Thursday, December 19, 2002 8:53 AM Subject: Re: VISION STATEMENT Ron I think you are mixing Avon, the town, with the Town of Avon government. In your examples, for the most part, you are talking about what might go into a marketing brochure for attracting new businesses or tourists or retirement folks (like us) and are disregarding the practical aspects of what a town government has to do. If the Vision Statement is for the town (not the town government), then it would be a backdrop against which the government should measure its actions but not as a guide. If the Vision Statement is for the town government, then it has to encompass additional things like services and fiscal responsibility, in addition to the more image and experience related aspects to make it have more strength in guiding the council and town government. Mac ----- Original Message ----- From: RON WOLFE To: 'Mac McDevitt' Sent: Wednesday, December 18, 2002 5:27 PM Subject: RE: VISION STATEMENT Mac, your first point about too many P&Z types may be valid. But, here is another way of looking at this. The Committee is a work-party to create a framework for input and ideas. They get additional ideas and commentary through the broader public input meetings and from the Council. The people that I propose can be very efficient and focused and get this done better than a inexperienced group. On the point of constraining action ...yes. A Vision Statement is supposed to direct decisions to the "truth." If we have the correct vision, we should not take action against it except in dire situations. The Vision could prevent certain actions and decisions and guide us toward others. This is why we want a vision. Ron i n in n i? nn-? Memo To: Larry Brooks, Town Manager From: Jacquie Halbumt, Director of HR and PJC Date: January 7, 2003 Re: County Tax Revenue Sharing with Municipalities I was able to track down a copy of the 2002 Countywide Sales/Use Tax and Distribution to Cities/Town within County Report published by the Colorado Municipal League (CML). This report is very useful to compare what percentage of tax revenue counties around Colorado are sharing with their municipalities. I did notice a few distinctions that were difficult to make, but are important to the overall picture. For instance, Eagle County shares 15% of 1%. The other .5% is dedicated to transit. And, in Summit County, the share is 2`/0, while the other .75% is dedicated to transit. If you need anything else, please let me know. Table 3. Countywide Sales/Use Tax and Distribution to Cities/Towns Within County -SALES TAX- Exempt Vendor's -USE TAX- Covers County Rate Date * Fee Rate Date ** ---------------- Adams ----------- 0.7 ------------ 1-1-00 ------------------------------ A B C 0 ------------------- 0 ----------- Alamosa 2.0 1-1-88 3.33 0 Arapahoe 0.0 n/a Archuleta 4.0 1-1-89 3.33 0 Baca 0.0 n/a Bent 1.0 7-1-71 0 1.0 Y Z Boulder 0.45 1-1-02 A B C 0 0.45 1-1-02 Y Z Broomfield 0.0 n/a Chaffee 2.0 1-1-81 3.00 0 Cheyenne 0.0 n/a Clear Creek 1.0 7-1-76 0 Conejos 0.0 n/a Costilla 1.0 7-1-69 0 0 Crowley 2.0 7-1-89 3.33 2.0 7-1-89 Y Z Custer 2.0 1-1-94 A B C 3.33 2.0 1-1-94 Y Z Delta 2.0 1-1-83 3.33 0 Denver 0.0 n/a Dolores 0.0 n/a Douglas 1.0 1-1-96 A C 3.33 1.0 1-1-96 Y Z Eagle 1.5 1-1-82 A B C 3.33 0 El Paso 1.0 1-1-88 A B C 3.33 1.0 1-1-88 Y Z 36 Distribution to Cities/ Towns Within County -------------------------------- none 60% of total to Alamosa, 60% of Hooper to Hooper 50% to Pagosa Springs none none by motor vehicle registrations; percent varies each year none San Luis 20%; Blanca 5%; none none 20% to municipalities (38.84% Delta city; 22.74% Orchard City; 14.38%.Paonia; 7.63% Hotchkiss; 14.15% Cedaredge; 2.26% Crawford) determined by federal census none point of sale: 15% to municipalities none Elbert 0.0 n/a Fremont 1.5 7-1-82 A B C_ 3.33 Garfield 1.0 1-1-97 A B C 3.33 Gilpin 0.0 n/a Grand 1.0 7-1-82 3.33 Gunnison 1.0 7-1-78 3.33 Hinsdale 4.0 7-1-86 3.33 Huerfano 1.0 7-1-68 3.33 Jackson 3.0 7-1-86 3.33 Jefferson 0.5 7-1-73 3.33 Ki 0 0 / owa . a n Kit Carson 0.0 n/a La Plata 2.0 7-1-82 3.33 Lake 4.0 7-1-88 3.33 Larimer 0.8 1-1-00 A B C 3.33 Las Animas 1.0 1-1-98 3.33 Lincoln 2.0 1-1-90 3.33 Logan 1.0 1-1-01 0 Mesa 2.0 1-1-82 A B C 3.33 Mineral 2.6 7-1-98 3.33 Moffat 2.0 7-1-75 3.33 Montezuma 0.45 1-1-00 A B C 3.33 ?I Montrose 1.0 7-1-91 A B C 3.33 Morgan 0.0 n/a Otero 1.0 1-1-90 A B C 3.33 37 6 1.5 Y Z none 0 none 0 none 0 none 4.0 7-1-86 Y Z point of sale 0 by motor vehicle registrations; 43% Walsenburg, 13% La Veta 0 first 2% point of collection; add'l I% none to Wal een 0 100% to county; redistributed for open space acquisition and park development 0 Durango 18%; Bayfield 4%; Ignacio 3.55% 0 point of collection 0.8 1-1-00 Y Z none 1.0 1-1-98 Y Z -- 2.0 1-1-90 Y Z none 1.0 1-1-01 Y Z none 2.0 1-1-82 Y Z Grand Junction 16%; Fruita 5%; Palisade 3.5%; Collbran 1.5%; DeBeque 1.5% 0 Creede 33.3% 0 point of collection: 75% to municipalities 0.45 1-1-00 Y -- 1.0 7-1-91 Y Z none 1.0 1-1-90 Y Z none Park 1.0 1-1-98 A B C 3.33 0 none Phillips 1.0 1.0 1-1-99 Y Z none Pitkin 3.5 7-1-85 3.33 0.5 1-1-89 Y Z first 2% (57% to municipalities; %s vary each year); third %: to Snowmass Village point of collection, balance to Pitkin County (only 2% tax in Basalt) Prowers 1.0 7-1-91 3.33 1.0 7-1-91 Y Z none Pueblo 1.0 1-1-88 A B C 3.33 1.0 1-1-88 Y none Rio Blanco 3.6 1-1-02 C 3.33 3.6 1-1-02 Y Z point of collection Rio Grande 2.6 1-1-98 3.33 0 of 2%: Monte Vista 13.46%; Del Norte 5.77%; of add1.6% to Health Service District Routt 1.0 7-1-88 A B C 3.33 1.0 7-1-88 Y Z none Saguache 0.0 n/a San Juan 4.0 1-1-95 3.33 0 point of collection San Miguel 1.0 7-1-87 A B C 3.00 1.0 7-1-87 Z none Sedgwick 2.0 1-1-97 3.33 2.0 1-1-97 Y Z none Summit 2.75 1-1-02 3.33 0 point of collection Teller 1.0 1-1-84 A B C 3.33 1.0 Y none Washington 0.0 n/a Weld 0.0 n/a Yuma 0.0 n/a * Sales Tax Exempt: A - food for home consumption B - machinery and machine tools C - gas, electricity, etc. ** Use Tax Covers: Y - motor vehicles Z - building materials Source: Department of Revenue, History of Local Sales Taxes , January 1999 and Jan. 1, 2002, CML survey 38 Memo To: Honorable Mayor and Town Council Thru: Larry Brooks, Town Manager From: Norman Wood, Town Engineer Date: January 8, 2003 Re: Hurd Lane / Avon Road Intersection Summary: The following is a brief summary of recommendations in the Town's 1996 Transportation Plan Update related to the Avon Road / Hurd Lane intersection. Phase II -15% of Future Travel Demand (2 to 5 year time frame) Hurd Lane - Turning movements at the Hurd Lane and Avon Road intersection should be restricted so that no left turns or through movements out of Hurd Lane, eastbound or westbound are permitted. This is a viable improvement with roundabouts. Beaver Creek Parking Facility at Hurd Lane (Confluence) The intersection of Avon Road and Hurd Lane already exists. Hurd Lane is a two lane road with no turning lanes, while Avon Road is a four lane road with left turn bays. Because of sight distance restrictions and traffic conditions on Avon Road, the intersection of Hurd Lane and Avon Road should be restricted so that left turns or through movements are not allowed out from Hurd Lane. These restrictions will allow this intersection to not require a signal and help enhance operations on Avon Road. This is recommended in either roundabout or signal scenario. Proposed Modifications & Schedule: The following intersection modifications are proposed in conjunction with development of the Confluence Site. Avon Road - Eliminate north bound left turn into Confluence Site Hurd Lane West (Confluence Site) - Right turn in and right turn out only from and to Avon Road I:\Engineering\Traffic\Hurd Lane Avon Rd Memo.Doc Hurd Lane East - Eliminate straight through and left turn movements from Hurd Lane to Avon Road and extend existing Hurd Lane left tam lane into Burger King/Starbucks entrance. These turning movement modifications would be accomplished with modifications to the Avon Road median and construction of traffic control islands in Hurd Lane and the Confluence entrance in association with signing and striping per Uniform Traffic Control Manual. A schematic of these modifications are shown on the attached photo. We anticipate these improvements being constructed by the developer of the Confluence Site as part of the site development impact mitigation. The proposed modifications to Hurd Lane East could be implemented at relatively low cost to the Town if traffic conditions warrant prior to development of the Confluence Site. Town Manager Comments: 0 Page 2 oOL$ l L l _..; ?' `• ?'11i11 ,...s i RBI 1t[+K'Q' STATE OF COLORADO ) COUNTY OF EAGLE ) SS TOWN OF AVON ) NOTICE IS HEREBY GIVEN THAT A WORK SESSION OF THE TOWN COUNCIL OF THE TOWN OF AVON, COLORADO, WILL BE HELD JANUARY 14, 2003, AT 3:00 P.M. IN THE MUNICIPAL BUILDING, 400 BENCHMARK ROAD, AVON, COLORADO FOR THE PURPOSE OF DISCUSSING AND CONSIDERING THE FOLLOWING: 3:00 PM - 3:15 PM 1) Executive Session - Pending Litigation (John Dunn) 3:15 PM - 3:30 PM 2) Transit Discussion Continued 3:30 PM - 4:00 PM 3) Eaglebend/Eagle-Vail Exclusion (John Dunn) 4:00 PM - 4:30 PM 4) Request to support Summer Air Service (Kent Myers) 4:30 PM - 5:00 PM 5) Community Development Committee Reports 5:00 PM - 5:20 PM 6) Staff Updates a. UERWA - Improvements Funding Request b. Buck Creek Drainage Update c. Council Questions Consent Agenda Questions Council Committee Updates AND SUCH OTHER BUSINESS AS MAY COME BEFORE THE COUNCIL THIS MEETING IS OPEN TO THE PUBLIC. TOWN OF AVON, COLORADO BY: po'tz? -Iqc P tty McKenfj fa? Clerk POSTED AT THE FOLLOWING PUBLIC PLACES WITHIN THE TOWN OF AVON ON JANUARY 10, 2003: AVON MUNICIPAL BUILDING, MAIN LOBBY ALPINE BANK, MAIN LOBBY AVON RECREATION CENTER, MAIN LOBBY CITY MARKET, MAIN LOBBY Avon Council Meeting. 1. 14.03 AVON C O L O R A D O TonmdAm P.O. Bcv975 900 Bic Pnad Awn, Cobracb 81620 970-798-9005 Office of the Town Manager To: Honorable Mayor and Town Council Fr: Larry Brooks, Town Manager DT: January 16,2003 Re: Bus service options Harry and Scott have put together a very effective report that illustrates the current transportation service, options for modifying the system, and the cost implications of the alternatives. These options are summarized in the memo to me as: 1. Implementing a fare on the Skier Express 2. Discontinuing the Skier Express and enhancing the town circulator routes to accommodate the anticipated incremental demand that would be placed on these routes. 3. Replacing the Skier Express with a new parking lot service. I am covering their memo because I believe there is another factor (and another option), that warrants consideration. It is my observation that the second option of absorbing the skier demand into the town circulator routes results in vastly different financial implications depending on the ridership numbers that are assumed. The staff report indicates that the net cost savings of this option would be around $61,000. The logic behind this finding is, that while the elimination of the Skier express would save over $270,000; much of this savings would be redeployed to bolster the capacity of the town routes. This is a logical conclusion for a service oriented option that we should expect from the staff. A cost oriented option, or variation of option 2, would backfill the town routes to a far lesser extent, and would result in a much greater cost savings. I have illustrated the point on the next page. Instead of adding a bus to each of the Town routes for 12 hours each day, and augmenting during peak times, option 2(b) assumes that the only backfilling necessary would be the augmentation during the peak times. The financial implications swing dramatically as illustrated in the Gross Savings row of the spreadsheet. This option would save $188,000 annually. While we agreed on an assumption of lost passengers if we implemented a fare system, the resulting ridership changes of a transfer at the east lot are harder to anticipate in my mind. Having said that, I believe the net savings to the Town's transit costs could range from $60,000 to $188,000, depending on the intent to provide a service oriented alternative or a cost oriented one. CO) M _ OM 2 O CY) CD 0) ? M CD 0 CO ) 00 4.0 0 0,0 Il N Ln N Lr) r` CD r` C If .a # O N O N O I CD CD CD CD 4 N 00 It N 0) N LO It LO co E V ? N u' C' O d co 0) N CO N O co O p N N co w , cr? co O COD Ch co O W N _ 00 0' co Cfl ? M O CD 00 co IT 00 CD O Co . CL C4 a N O N LO (N M CY) ti m LC) M r LO 0 co C:) O 0) co CD O ti N O N LO N M f- CN7 I` N N rLn V N a c0 Z0 cn O s= N X O Z3 m z3 Z3 O U W CL E O a) 7 L U) C O Z7 c (B a) C co J .a 7 C = O O M a) Lo E = O_ (I9 M . O L a) =3 O O z3 ? co CO i i a) n ? 3 L 3 U) O ) J 3 ? Y m CL O 3 ZJ w.. 3 Z3 O > E a) 7 lL U) U) S N 3 Y C U) J ch f Z ( i S V S ( Z ( Z Z C Internal Memorandum Date: January 3, 2003 From: Scott Wright, Finance Director Harry Taylor, Transit Director To: Larry Brooks, Town Manager Subject: Skier Shuttle Options The following is a summary of the major options available to the Town in regard to reducing its net cost relative to the skier shuttle. Please find attached backup for the cost assumptions for each option. Option 1- Charge a fare for the skier shuttle. Result - Outside of the obvious backlash from the lodging community, our estimate of fare box revenues from the Skier Shuttle is $134,800. Option 2 - Discontinue the skier shuttle altogether. Result - The assumption here is that a percentage of the skiers riding the Skier Shuttle would be absorbed into the Hurd Land and Town Shuttles, requiring that the Town then make the necessary adjustments to continue to meet the demand for these routes. This is assuming that both shuttles would continue to drop off at the Beaver Creek reception center. Pros • Estimated cost savings of $61,449. Cons • Would place skiers on a locals route - a much more circuitous route than desired. • Virtually eliminates the future possibility for charging fares. • Would need an additional 1 bus per route for absorption, plus 3 hours per route per day augmentation. This leaves the Town with no spare buses during that time. • Degradation of current service - loop frequency and carrying capacity reduced. Staff Memo 2003-003.doc Internal Memorandum Option 3 - Replace the Skier Shuttle with a Parking Lot Shuttle. Result - This option uses the current skier shuttle route and drops skiers at the Beaver Creek reception center rather than going up to the base of Beaver Creek village. This option would impact the B/C parking lot bus ridership by approximately 89,000 riders for both upload and download. The estimated impact to Beaver Creek is $138,580. Based upon this cost, Beaver Creek may be willing to negotiate a cost sharing arrangement with the Town. Pros • One bus could be eliminated saving the Town approximately $84,240. • This is a much more efficient, direct route, with faster loop times than the Hurd Land or Town Shuttles. • Leave the possibility for bus fares at sometime in the future. From the staff's point of view, Option 3 seems the best conceived - from the Town's cost savings, the route itself, and the possibility that Beaver Creek may want to cost share with the Town for the current Skier Shuttle rather than bear the burden of 178,000 additional riders. 00 r- C) m en M 00 N O O 00 N ' 4714 110 C? d O n O O N O 00 M 00 o o ON . i O F., 00 M It A 614 66 y v-- pip O N rn M~ Mr- O? ON ON O --? O O ?--? O ? N M M ? ? •--? ? ON N et Cd U U 69 6A 6R Q i U V) ? 000 .M-i ' lM0 t N M N M 00 in O N r N y ct a V h 06 N M ': O N Q ' 00 1n d O •-? N ?--i N s D _ ? 64 6s, 65 a 3? ° o F - o 3 O C4 00 O 00 00 tn n en CN N 0 0 M C1 O 00 O k C v? O 1 0 M 00 O 00 M n N O ? N 1 N C O E9 6i9 6i4 a .? CIO Q ! ? 00 N 1 00 r Q y i t? M O O O r- ? M \0 O M y N r r 06 t- M r ? ? O ?D M O O N ,..? ? 69 69 N O 00 O L r 1 ?.I 4 ) M 0? N ? •? >, ? x C U " a? o 03 o ? a k ¢ C . 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O U ° o a+ M , 3 LI 'C p.i o O ? U r. U C ) 3 O - Y U ¢ U z MEMORANDUM To: Honorable Mayor and Council Thru: Larry Brooks, Town Manager From: Jeff Layman, Chief of Police Date: January 9, 2003 Re: New Ordinances Summary: Last month, the Council passed on first reading a package of four new ordinances which allow Avon police officers to write certain violations into municipal court. These ordinances include violations of bail bond conditions, driver's licenses, restraining orders and vehicle registration. In aggregate, these new ordinances are expected to produce approximately $4500 in revenue, while requiring an insignificant increase in court processing effort. Discussion: While researching revenue-producing ideas within the police department, it was suggested that we create new town ordinances allowing officers to charge certain violations into municipal court. These violations are currently charged into Eagle County Court. All fines and fees are paid to the county. These ordinances would allow the Town to collect these fines and fees. Judge Buck Allen, Town Attorney John Dunn, Prosecutor Inga Causey, Town Clerk Patty McKenny and police personnel have all collaborated on the preparation of these ordinances. They carry with them fines of up to $999 and jail sentences of 0-180 days. Financial Implications: The Town would realize approximately $4500 in revenue, while expending less than $400 in processing costs. Recommendation: The staff recommends approval of these ordinances on second reading. While the revenues are not substantial, the efforts to collect them are insignificant. Alternatives: As stated in our original submittals, these ordinances are not imperative for the police to continue fulfilling its mission. Not passing these ordinances will result in violations to continue to be charged into Eagle County Court and justice will be served. Proposed Motion: Mayor: "This is a public hearing" Council Member: "I move to approve Ordinance Number 02-23". "I move to approve Ordinance Number 02-24". "I move to approve Ordinance Number 02-25". "I move to approve Ordinance Number 02-26". (The ordinances may be considered together.) Town Manager Comments: TOWN OF AVON, COLORADO ORDINANCE NO. 02- 23 SERIES OF 2002 AN ORDINANCE AMENDING TITLE 9 OF THE MUNICIPAL CODE OF THE TOWN OF AVON RELATING TO BAIL BOND CONDITION VIOLATIONS; AND PROVIDING PENALTIES FOR THE VIOLATION HEREOF. BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF AVON, COLORADO: Section 1. Section 9.04.140 of Chapter 4, Title 9 of the Municipal Code of the Town of Avon is repealed and reenacted as follows: "9.04.140 Crime of Violation of Bail Bond Conditions. (a) It shall be unlawful for any person released on bail bond of whatever kind to knowingly fail to appear for trial or other proceedings in the case in which the bond was filed or to knowingly violate any condition of the bail bond. (b) Penalty: Any violation of this section shall be deemed a violation of this Code, punishable by a fine or imprisonment or both in accordance with the general penalty provisions of this Code." Section 2. It is unlawful for any person to violate any of the provisions of this Ordinance. Every person convicted of a violation of any of the provisions of this Ordinance shall be punished by a fine not exceeding one thousand dollars or by imprisonment not exceeding one year or by both such fine and imprisonment. INTRODUCED, APPROVED, PASSED ON FIRST READING AND ORDERED POSTED the 10th day of December, 2002, and a public hearing on this ordinance shall be held at the regular meeting of the Town Council on the 14`x' day of January, 2003, at 5:30 P.M. in the Council Chambers, Avon Municipal Building, 400 Benchmark Road, Avon, Colorado. pry, ? Y Mayor S y. ATTEST: ......• c Cl k TOWN OF AVON, COLORADO ORDINANCE NO. 02- 24 SERIES OF 2002 AN ORDINANCE AMENDING TITLE 10 OF THE MUNICIPAL CODE OF THE TOWN OF AVON RELATING TO DRIVER LICENSES; AND PROVIDING PENALTIES FOR THE VIOLATION HEREOF. BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF AVON, COLORADO: Section 1. Title 10 of the Municipal Code of the Town of Avon is amended by the addition of a Chapter 10.32 providing as follows: "Chapter 10.32 DRIVER LICENSES 10.32.010. Driving without valid license. No person shall drive any motor vehicle unless such person has been issued a currently valid driver, minor driver or provisional driver license, or an instruction permit, unless such person is classified as being exempt from obtaining a license pursuant to Section 42-2-102, C.R.S. 10.32.020 Resident more than 30 days. No person shall drive any motor vehicle without a valid Colorado driver license or instruction permit after 30 days of becoming a resident of the State. 10.32.030. License expire one year or less. No person shall drive any motor vehicle if such person's driver license has been expired for one year or less and such person has not been issued another such license by the State or another state or country subsequent to such expiration. 10.32.040. Proper class driver license required. No person who has been issued a currently valid driver license or instruction permit shall drive a type or general class of motor vehicle for which such person has not been issued the correct type or general class of license or permit. 10.32.050. Valid license on person required. No person who has been issued a currently valid driver license or instruction permit shall operate a motor vehicle without having such license or permit in such person's immediate possession. 10.32.060 Motorized bicycles. An operator of a motorized bicycle shall possess a valid driver's license. Motorized bicycles may be operated in bicycle lanes included within roadways. No motorized bicycles may be operated on any sidewalk, pathway or upn any public lands unless such operation is specifically designated. 10.32.070. Special restrictions. (a) No person under the age of eighteen years shall drive any motor vehicle used to transport explosives or inflammable material or as a school bus same." Section 2. It is unlawful for any person to violate any of the provisions of this Ordinance. Every person convicted of a violation of any of the provisions of this Ordinance shall be punished by a fine not exceeding one thousand dollars or by imprisonment not exceeding one year or by both such fine and imprisonment. The municipal court is authorized to establish a schedule of fines to be imposed for violations of this Ordinance. INTRODUCED, APPROVED, PASSED ON FIRST READING AND ORDERED POSTED the 10th day of December, 2002, and a public hearing on this ordinance shall be held at the regular meeting of the Town Council on the 14th day of January, 2003, at 5:30 P.M. in the Council Chambers, Avon Municipal Building, 400 Benchmark Road, Avon, Colorado. i, 00 t xy EFL ATTES .. ;,, "- Mayor INTRODUCED, FINALLY APPROVED, PASSED ON SECOND READING AND ORDERED POSTED the 14th day of January, 2003. ATTEST: Town Clerk Mayor APPROVED AS TO FORM: TOWN OF AVON, COLORADO ORDINANCE NO. 02- 25 SERIES OF 2002 AN ORDINANCE AMENDING TITLE 9 OF THE MUNICIPAL CODE OF THE TOWN OF AVON RELATING TO RESTRAINING ORDER VIOLATIONS; AND PROVIDING PENALTIES FOR THE VIOLATION HEREOF. BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF AVON, COLORADO: Section 1. Title 9 of the Municipal Code of the Town of Avon is amended by the addition of a Chapter 9.31 providing as follows: "Chapter 9.31 VIOLATION OF RESTRAINING ORDER 9.31. Definitions. As used in this Chapter, unless the context otherwise requires; (1) Protected person means the person or persons identified in the restraining order as the person or persons for whose benefit the restraining order was issued. (2) Restrained person means the person identified in the order as the person prohibited from doing the specified act or acts. (3) Restraining order means any order which prohibits the restrained person from contacting, harassing, injuring, intimidating, molesting, threatening or touching any person, or from entering or remaining on premises or from coming within a specified distance of a protected person or premises which is issued by a court of this State or the Municipal Court, and which is issued pursuant to C.R.S., Sections 14-4-101 to 14-4-105 C.R.S., Section 14-10-107 C.R.S., Section 14-10-108, C.R.S., Section 18-1-1001, Section 19-3-316, C.R.S., Section 19-4- 111, C.R.S. or Rule 365 of the Colorado Rules of County Court Civil Procedure, and orders issued as part of the proceedings concerning criminal municipal ordinance violation or any other order of a court which prohibits a person from contacting, harassing, injuring, intimidating, molesting, threatening or touching any person or from entering or remaining on premises or from coming within a specified distance of a protected person or premises. (4) Subsequent order means an order which amends, modifies, supplements or supersedes a restraining order. 9.31. Crime of violation of a restraining order; penalty; peace officers' duties. (a) A person commits the crime of violation of a restraining order if such person com- mits an act which is prohibited by any court pursuant to a valid order issued pursuant to Sections 14-4-101 to 14-4-104, C.R.S., Section 18-1-1001, Rule 365 of the Colorado Rules of County Court Civil Procedure or an order issued by any district court, as provided for in Section 14-10- ATTEST: To Cl rk INTRODUCED, FINALLY APPROVED, PASSED ON SECOND READING AND ORDERED POSTED the 14th day of January, 2003. Mayor ATTEST: Town Clerk APPROVED AS TO FORM: Town Attorney (c) It is an offense for any person in control of any vehicle described in this Subsection to knowingly display or affix to such vehicle any number plates or temporary registration permit that is not issued by the State for the specific vehicle to which the number plate or temporary registration permit is attached, except as provided for in Section 42-3-103 C.R.S. (d) It is an offense for any person: 1) To knowingly display, cause or permit to be displayed or to have in his possession any certificate of title registration number plate, knowing the same to be fictitious or to have been cancelled, revoked, suspended or altered; (2) To lend to or knowingly permit the use by one not entitled thereto any certificate of title registration card or registration number plate issued to the person so lending or permitting the use thereof; 3) To use a false or fictitious name or address in any application for the registration of any vehicle or for any renewal or duplicate thereof or knowingly to make a false statement or knowingly to conceal a material fact or otherwise commit a fraud in any such application; (4) To use or permit the use of any noncommercial or recreational vehicle to transport cargo or passengers for profit or hire or in any business or commercial enterprise. 10.28.040. Expired number plates/ temporary permit. It is an offense for any person who owns, operates or is in control of any motor vehicle to fail to display license plates or a temporary registration permit other than those of the registration period to which they pertain." Section 2. It is unlawful for any person to violate any of the provisions of this Ordinance. Every person convicted of a violation of any of the provisions of this Ordinance shall be punished by a fine not exceeding one thousand dollars or by imprisonment not exceeding one year or by both such fine and imprisonment. The municipal court is authorized to establish a schedule of fines to be imposed for violations of this Ordinance. INTRODUCED, APPROVED, PASSED ON FIRST READING AND ORDERED POSTED the 10th day of December, 2002, and a public hearing on this ordinance shall be held at the regular meeting of the Town Council on the 14th day of January, 2003, at 5:30 P.M. in the Council Chambers, Avon Municipal Building, 400 Benchmark Road, Avon, Colorado. % r "J ATTEST: To Cl •k Wufi,-.,-Q - Mayor Memo To: Honorable Mayor and Town Council Thru: Larry Brooks, Town Manager From: Ruth Borne, Director of Community Development. Date January 9, 2003 Re: First Reading of Ordinance 03-01, An Ordinance Amending the Lot 61 PUD for Lot 61, Block 2, Benchmark at Beaver Creek Subdivision Summary The applicant, IDG3 LLC, has submitted a PUD amendment for the purpose of extending the expiration deadline for one year. In July, Council granted a 6-month extension (Ordinance 02-17) of the Lot 61 PUD to allow the applicant to explore the opportunities related to the Town Center Plan without lapsing the currently approved PUD. That expiration date is February 3, 2003. In the interest of continuing cooperation between the Town and the applicant, Planning & Zoning Commission recommended approval of the extension for one-year in Resolution 03- 01. Staff has met with the applicant several times to discuss the relationship of the Lot 61 PUD to the Town Center Plan and remains concerned that the Lot 61 site-specific development plan does not comply with the terms and conditions of the Town Center Plan. Specifically, the necessary road alignments, setbacks, access, and site constraints contradict the Town Center Plan. Because of these concerns with the site-specific development plan, staff recommended only a 6-month extension to the Commission. Consistent with the Planning and Zoning Commission recommendation, staff recommends the one-year extension provided that the approval is limited to preserving the development rights (densities) of the Lot 61 PUD as defined in Ordinance 03-01 and timelines for submitting a revised plan that complies with Town Center Plan. Recommendations Staff recommends approval of Ordinance 03-01 on first reading. Alternatives 1. Approve on First Reading 2. Table the application Memo to Town Council, January 10, 2003 Page 1 of 2 Ordinance 03-01, Lot 61, Block 2, Benchmark at Beaver Creek PUD Amendment Proposed Motion "I move to approve on first reading Ordinance 03-01, approving an Amendment to the Lot 61 PUD for Lot 61, Block 2, Benchmark at Beaver Creek Subdivision, Town of Avon, Eagle County, Colorado. " Town Manager Comments (t?chments: A. Ordinance 03-01 B. Planning and Zoning Commission Staff Report C. Planning and Zoning Commission Resolution 03-01 Memo to Town Council, January 10, 2003 Page 2 of 2 Ordinance 03-01, Lot 61, Block 2, Benchmark at Beaver Creek PUD Amendment TOWN OF AVON ORDINANCE NO. 03-01 SERIES OF 2003 AN ORDINANCE APPROVING AN AMENDMENT OF THE LOT 61 PLANNED UNIT DEVELOPMENT (PUD) FOR LOT 61, BLOCK 2, BENCHMARK AT BEAVER CREEK SUBDIVISION, TOWN OF AVON, EAGLE COUNTY, COLORADO. WHEREAS, IDG3 LLC has applied for a second extension of time for the Lot 61 PUD expiration deadline from February 3, 2003 to February 3, 2004, for the purpose of exploring development opportunities related to the recently adopted Town Center Plan; and WHEREAS, the proper posting, publication and public notices for the hearings before the Planning & Zoning Commission of the Town of Avon were provided as required by law; and WHEREAS, the Planning & Zoning Commission of the Town of Avon held a public hearing on January 7, 2003, at which time the applicant and the public were given an opportunity to express their opinions and present certain information and reports regarding the proposed PUD Amendment; and WHEREAS, following such public hearing, the Planning & Zoning Commission forwarded its recommendations on the proposed PUD Amendment to the Town Council of the Town of Avon; and WHEREAS, after notices provided by law, this Council held a public hearing on the day of , 2003, at which time the public was given an opportunity to express their opinions regarding the proposed PUD amendment; and WHEREAS, based upon the evidence, testimony, and exhibits, and a study of the Comprehensive Plan of the Town of Avon, Town Council of the Town of Avon finds as follows: CAWINDOWSUemporary Internet Files\OLK8184\Ord 03-01 L61 B2 BMBC PUD ext II.doc 1. The hearings before the Planning & Zoning Commission and the Town Council were both extensive and complete and that all pertinent facts, matters and issues were submitted at those hearings. 2. That the amendment of the Lot 61 PUD to extend the expiration deadline from February 3, 2003 to February 3, 2004 for the purpose of exploring development opportunities related to the recently adopted Town Center Plan, is consistent with goals and objectives of the Town's Comprehensive Plan, is compatible with surrounding neighborhood and is consistent with the public interest. NOW THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF AVON, COLORADO, THAT: The Lot 61 PUD Amendment is for the purpose of exploring development opportunities related to the Town Center Plan and is hereby approved with the following conditions: 1. The site-specific development plan (Ordinance 99-16) does not comply with the terms of the Town Center Plan and is thereby terminated. 2. That the development standards and conditions as set forth in attached Exhibit "A" supersede Ordinance 99-16 entitled "An Ordinance Approving a Rezoning from Town Center (TC) to Planned Unit Development (PUD) and Approving the PUD Development Plan and Development Standards for Lot 61, Block 2, Benchmark at Beaver Creek Subdivision, Town of Avon, Eagle County, Colorado." 3. This approval is limited to the development standards and conditions set forth in attached Exhibit "A". 4. A revised site-specific development plan must be submitted which complies with the requirements of Section 17.20. 100 of the Municipal Code and incorporates the terms and conditions of the Town Center Plan no later than August 3, 2004. 5. A revised site-specific development plan must be developed and approved which complies with the requirements of Section 17.20. 100 of the Municipal Code and incorporates the terms and conditions of the Town Center Plan no later than February 3, 2004. Failure to develop and obtain approval of said site-specific development plan by that date shall automatically terminate these development standards and conditions. Upon termination, the development rights, standards and conditions set forth in Exhibit CAWINDOWS\Temporary Internet Files\OLK8184\0rd 03-01 L61 B2 BMBC PUD ext 11.doc "A" and incorporated herein shall expire and revert to the development rights, standards and conditions as set forth in the TC (Town Center) Zone District per Title 17 of the Avon Municipal Code. 6. Upon approval of a site specific development plan which incorporates the terms and conditions of the Town Center Plan and in conformance with development standards and conditions set forth in attached Exhibit "A", initial construction of the PUD must commence within three (3) years from the date of approval of the site specific development plan. 7. Except as otherwise modified by this approval, all material representations made by the applicant or applicant representative(s) in this application and in public hearing(s) shall be adhered to and considered binding conditions of approval. INTRODUCED, PASSED ON FIRST READING, APPROVED AND ORDERED POSTED, this day of , 2003, and a public hearing shall be held at the regular meeting of the Town Council of the Town of Avon, Colorado, on the day of, 2003, at 5:30 P.M. in the Municipal Building of the Town of Avon, Colorado. Town of Avon, Colorado Town Council Mayor ATTEST: Town Clerk C\WINDOWS\Temporary Internet Files\OLK8184\Ord 03-01 L61 B2 BMBC PUD ext 11.doc INTRODUCED, PASSED ON SECOND READING, APPROVED AND ORDERED POSTED the day of , 2003. Town of Avon, Colorado Town Council Mayor ATTEST: Town Clerk APPROVED AS TO FORM: Town Attorney CAWINDOWS\Temporary Internet Files\OLK8184\Ord 03-01 L61 B2 BMBC PUD ext 11.doc Ordinance 03-01 Exhibit "A" Lot 61 PUD Development Standards Page 1 of 2 Maximum building height: 80'0" Allowed Uses: Retail uses Restaurants, excluding drive-thru windows Cocktail lounges Personal service shops Indoor recreation and/or entertainment facilities Theaters Above the mall level: Professional offices Hotels Apartments Condominiums Medical facilities Special Review Uses: Public transportation facilities Public parking facilities Conference/convention facilities Timeshare/interval ownership/fraction fee ownership Churches Hospital Any permitted use above the mall level seeking location on the mall level Maximum Density: Commercial space must satisfy the Town Center Plan requirements and be consistent with Town Center Zoning set forth in Section 17. 20.020 Eighty-nine (89) dwelling units or 200 accommodation units or a maximum of 155,000 gross residential square feet Parking requirements per Town Center regulations CAWINDOWS\Temporary Internet Fi1es\0LK8184\Exhibit.doc Ordinance 03-01 Exhibit "A" Lot 61 PUD Development Standards Page 2 of 2 Master Deed Restriction Agreement must be executed between the Town of Avon and the owners of Lot 61 to provide employee-housing units equal to 10% of the dwelling units The Owners will be responsible for the following: Acquisition of additional water rights and their subsequent dedication to the Town if needed to amend the Town's Augmentation Plan Capital and operating cost of additional transit services Capital and operating costs for additional police and fire protection CAMNDOWS\Temporary Internet Files\OLK8184\Exhibit.doe 31 Staff Report 7T_ ./i/ PUD Amendment AVO N C O L O R A D O January 7, 2003 Planning & Zoning Commission meeting Report date January 2, 2002 Project type PUD Amendment (Deadline Extension Request) Legal description Lot 61, Block 2, Benchmark at Beaver Creek Subdivision Current zoning PUD Address 75 Benchmark Boulevard Introduction The applicant, IDG3 LLC, has submitted a second PUD amendment for the purpose of extending the expiration deadline for another year. The applicant continues to seek more time to explore the opportunities related to the Town Center Plan without lapsing the currently approved PUD, which expires on February 3, 2003. During the first extension request, staff did. not meet with the applicant and make any progress on revising the plans. The PUD regulations allow for this type of amendment, and the applicant is not proposing any new development standards or any variations from the originally approved PUD plan as adopted by Ordinance 99-16. The first PUD extension request for six months was approved by Town Council (Ordinance 02-17) on July 18, 2002 and will expire on February 3, 2003. PUD Design Criteria According to the Town of Avon Zoning Code, Section 17.20.110, the following shall be used as the principal criteria in evaluating a PUD. It shall be the burden of the applicant to demonstrate that submittal material and the proposed development plan comply with each of the following design criteria, or demonstrate that one or more of them is not applicable, or that a particular development solution is consistent with the public interest. 1. Conformance with the Town of Avon Comprehensive Plan's Goals and Objectives. The proposed amendment conforms to the Town Comprehensive Plan, and is being requested in order to explore further possibilities for conformance with the newly adopted Town Center Plan. 2. Conformity and compliance with the overall design theme of the town, the sub-area design recommendations and design guidelines of the Town. The proposed amendment to the PUD is a direct response to the recent adoption of the Town Center Plan. The applicant is attempting to explore new development opportunities as they relate to the design recommendations outlined in the Town Center Plan. An extension of the Town of Avon Community Development (970) 748-4030 Fax (970) 949-5749 Lot 61, Block 2, BMBC Subdivision,! .il PUD January 7, 2003 Planning & Zoning Commission meeting Page 2 of 3 PUD for 6 months will allow the applicant to explore potential design development opportunities in the context of this plan. 3. Design compatibility with the immediate environment, neighborhood, and adjacent properties relative to architectural design, scale, bulk, building height, buffer zones, character, and orientation. The proposed amendment to the PUD is a direct response to the recent adoption of the Town Center Plan. The applicant is attempting to explore new development opportunities as they relate to the design recommendations prior to submitting for final design approval. 4. Uses, activity, and density provide a compatible, efficient, and workable relationship with surrounding uses and activity. The PUD Amendment proposed will not vary the density, uses, or activities approved on the site through Ordinance 99-16. The extension of the PUD for another 6 months will allow the applicant to explore opportunities to create a more efficient and workable relationship of the property and surrounding properties as recommended in the Town Center Plan. 5. Identification and mitigation or avoidance of natural and/or geologic hazards that affect the property upon which the PUD is proposed. The proposed PUD amendment will not affect natural or geologic hazards. 6. Site plan, building design and location and open space provisions designed to produce a functional development responsive and sensitive to natural features, vegetation and overall aesthetic quality of the community. The extension of the PUD for another 6 months will allow the applicant to explore opportunities to create a more functional development of the property as recommended in the Town Center Plan. 7. A circulation system designed for both vehicles and pedestrians addressing on and off site traffic circulation that is compatible with the Town Transportation Plan. The extension of the PUD for another 6 months will allow the applicant to explore opportunities to create a more functional circulation system for both vehicles and pedestrians, addressing off-site traffic circulation in a manner that is consistent with both the Transportation Plan and Town Center Plan. 8. Functional and aesthetic landscaping and open space in order to optimize and preserve natural features, recreation, views and function. Landscaping and open space are not altered by this proposed amendment. 9. Phasing plan or subdivision plan that will maintain a workable, functional, and efficient relationship throughout the development of the PUD. The phasing plan shall clearly demonstrate that each phase can be workable, functional and efficient without relying upon completion of future project phases. The phasing plan is not being altered by this proposed amendment. 10. Adequacy of public services such as sewer, water, schools, transportation systems, roads, parks, and police and fire protection. Town of Avon Community Development (970) 748-4030 Fax (970) 949-5749 Lot 61, Block 2, BMBC Subdivision, . 61 PUD January 7, 2003 Planning & Zoning Commission meeting Page 3 of 3 The adequacy of public services is not an issue. The applicant is seeking an extension of the PUD approval for one year. Staff is recommending only a 6-month extension. 11. That the existing streets and roads are suitable and adequate to carry anticipated traffic within the proposed PUD and in the vicinity of the proposed PUD. The extension of the PUD for another 6 months will allow the applicant to explore opportunities to create a more functional circulation system for both vehicles and pedestrians, addressing off-site traffic circulation in a manner that is consistent with both the Transportation Plan and Town Center Plan. 12. Development Standards Development Standards including lot area, site dimensions, setbacks, height, density control, site coverage, landscaping and parking are not being altered by this proposed amendment. Staff Comments & Recommendation Staff recommends approval of this PUD Amendment limited to another six-month extension of the PUD expiration from February 3, 2003 to July 3, 2003. This approval should contain language limiting any additional extensions and cautioning the applicant to work with staff to accomplish compliance with the Town Center Plan. Recommended Motion Approve Resolution 03-01, recommending to the Town Council to approval of the Lot 61 PUD Amendment, Lot 61, Block 2, Benchmark at Beaver Creek Subdivision, Town of Avon, Eagle County, Colorado for an additional six (6) months with the following conditions: The applicant incorporate the terms and conditions of the Town Center Plan with the Lot 61 PUD development plan. 2. No other extensions of the Lot 61 PUD will be considered. If you have any questions regarding this project or any planning matter, please call me at 748- 4030, or stop by the Community Development Department. Respectfully submitted, uth Borne; Brrector Community Development Town of Avon Community Development (970) 748-4030 Fax (970) 949-5749 TOWN OF AVON PLANNING & ZONING COMMISSION RESOLUTION NO. 03-01 SERIES OF 2003 A RESOLUTION RECOMMENDING TO THE TOWN COUNCIL OF THE TOWN OF AVON APPROVAL OF A PUD AMENDMENT TO THE PUD FOR LOT 61, BLOCK 2, BENCHMARK AT BEAVER CREEK SUBDIVISION, TOWN OF AVON, EAGLE COUNTY, COLORADO WHEREAS, the Applicant, IDG3 LLC has applied for an amendment to the Lot 61 PUD to extend the PUD expiration deadline from February 3, 2003 to February 3, 2004, for the purpose of exploring development opportunities related to the recently adopted Town Center Plan; and WHEREAS, after notices required by law, a public hearing on said application was held by the Planning & Zoning Commission of the Town of Avon; and WHEREAS, said application is consistent with all legal requirements. NOW, THEREFORE, BE IT RESOLVED that the Planning and Zoning Commission hereby recommends approval to the Town Council of the Town of Avon for the Lot 61 PUD Amendment to extend the expiration deadline from February 3, 2003 to February 3, 2004 with the following conditions: 1. The Applicant must incorporate the terms and conditions of the Town Center Plan with the Lot 61 development plan; 2. No further extensions of the Lot 61 PUD will be considered; 3. Except as otherwise modified by this permit approval, all material representations made by the applicant or applicant representative(s) in this application and in public hearing(s) shall be adhered to and considered binding conditions of approval. ADOPTED THIS 7th DAY OF JANUARY, 2003 Signed: Date: I Q Chris Evans, Chairman Attest: Date: W j j Michael McClinton, Secretary Memo To: Honorable Mayor and Town Council Thru: Larry Brooks, Town Manager From: Norman Wood, Town Engineer Date: December 31, 2002 Re: Ordinance No. 03-02 (Subdivision Review Fees) Summary: Attached Ordinance No. 03-02, Series of 2003, repeals and reenacts Section 16.12.040 of the Avon Municipal Code. This action revises the Subdivision Review Fee Schedule to more accurately reflect the actual costs associated with the review of the various type subdivisions. The subdivision review costs have been estimated in accordance with the attached Personnel Hourly Rate Calculations and Proposed Subdivision Review Fees. The Proposed Subdivision Review Fee calculations include a comparison with our current fees as well as Eagle County and Town of Gypsum subdivision review fees. We also compared projected revenues with the proposed fee schedule and the current fee schedule. Total subdivision review fees collected in 2001 would have increased from $3,750 to $13,925 and in 2002 would have increased from $1,010 to $6,005 with the proposed fee schedule. This increase is in-line with projected revenues in the 2003 Budget that anticipated a revised fee schedule being adopted. The current Subdivision Review Fee Schedule was adopted more than twenty years and we recommend approval of Ordinance No. 03-02, Series of 2003, An Ordinance Repealing and Reenacting Section 16.12.040 of Title 16 of the Avon Municipal Code to establish Subdivision Review Fees that more accurately reflect the actual cost of the subdivision review process. Financial Implications: Proposed Subdivision Review Fee Schedule will increase revenues to more closely match subdivision review expenses. Subdivision Review Fees were increased approximately $6,500 in the 2003 Budget in anticipation that a revised fee schedule would be adopted. Recommendation: Approve Ordinance No. 03-02, Series of 2003, An Ordinance Repealing and Reenacting Section 16.12.040 of Title 16 of the Avon Municipal Code (Subdivision Review Fees). IATown Clerk\Council\Ordinances\2003\Ord 03-02 Memo.Doc TOWN OF AVON ORDINANCE NO. 03-02 Series of 2003 AN ORDINANCE REPEALING AND REENACTING SECTION 16.12.040 OF TITLE 16 OF THE AVON MUNICIPAL CODE (SUBDIVISION REVIEW FEES) NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF AVON, STATE OF COLORADO, THAT: Section 16.12.040 of the Avon Municipal Code of the Town of Avon is'hereby repealed and reenacted to read as follows: 16.12.040 Fees. At the time of submitting an application, a fee shall be paid in accordance with the following schedule: A. Exemption: two hundred dollars; B. Variance: two hundred dollars; C. Duplex Subdivision: three hundred dollars D. Minor Subdivision: three hundred fifty dollars E. Time-Sharing Subdivision: two hundred fifty dollars for previously platted condominiums, 1. Two hundred fifty dollars plus condominium final plat fees for unplatted condominiums F. Sketch Plan. 1. For plans with twenty or fewer lots: five hundred dollars plus twenty-five dollars per lot, 2. For plans with more than twenty lots: one thousand dollars, plus twenty dollars per lot; G. Preliminary Plan. 1. For plans with twenty or fewer lots: five hundred dollars plus forty dollars per lot, 2. For plans with more than twenty lots: one thousand dollars, plus thirty-five dollars per lot; H. Final Plat (Subdivision). 1. For plats with twenty or fewer lots: five hundred dollars, plus fifty dollars per lot, 2. For plats with more than twenty lots: one thousand dollars plus forty-five dollars per lot, INTRODUCED, PASSED ON SECOND READING, APPROVED AND ORDERED POSTED this day of '92003. Town of Avon, Colorado Town Council Albert D. Reynolds, Mayor ATTEST: Patty McKenny, Town Clerk Approved as to Form John Dunn, Town Attorney MINOR SUBDIVISION: Estimated Cost Administrative Assist. 0.5 Hr. @ $35.00 = $ 17.50 Planner II 1.0 Hr. @ $46.00 = $ 46.00 Department Head 0.5 Hr. @ $66.00 = $ 33.00 Assist. Town Engineer 2.5 Hr. @ $54.00 = $ 135.00 Town Engineer 0.5 Hr. @ $66.00 = $ 33.00 $ 264.50 Recommended Fee: $ 350.00 Current Fee: $50.00 Plus $10.00 /Lot (Maximum Fee $90.00) Eagle County: $625.00 Town of Gypsum: $500.00 Plus $10.00 / Unit (Maximum Fee$ 540.00) CONDOMINIUM SUBDIVISION - PRELIMINARY: Estimated Cost (Base) Administrative Assist. 0.5 Hr. @ $35.00 = $ 17.50 Planner II 1.0 Hr. @ $46.00 = $ 46.00 Department Head 2.0 Hr. @ $66.00 = $ 132.00 Assist. Town Engineer 4.0 Hr. @ $54.00 = $ 216.00 Town Engineer 1.0 Hr. @ $66.00 = $ 66.00 $ 477.50 (Per Unit) Engineer I 0.2 Hr. @ $45.00 = $ 9.00 Assist. Town Engineer 0.1 Hr. @ $54.00 = $ 5.40 Plus $14.40/Unit Recommended Fee: $ 500.00 Plus $15.00 / Unit Current Fee: $ 200.00 Plus $10.00 / Unit Eagle County: Not specified Town of Gypsum: Not Specified CONDOMINIUM SUBDIVISION - FINAL: Estimated Cost (Base) Administrative Assist. 0.5 Hr. @ $35.00 = $ 17.50 Planner II 0.5 Hr. @ $46.00 = $ 23.00 Department Head 1.0 Hr. @ $66.00 = $ 66.00 Assist. Town Engineer 2.5 Hr. @ $54.00 = $ 135.00 Town Engineer 1.0 Hr. @ $66.00 = $ 66.00 $ 307.50 (Per Unit) Engineer I 0.2 Hr. @ $45.00 = $ 9.00 Assist. Town Engineer 0.2 Hr. @$54.00 = $ 10.80 Plus $ 19.80/Unit I:\Engineering\Administration\,Subd Code\.Subdivision Review Fees-I.Doc 2 (Preliminary Plan - Base) Administrative Assist. Planner lI Department Head Assist. Town Engineer Town Engineer (Preliminary Plan - Per Lot) 0.5 Hr. @ $35.00 = $ 17.50 3.0 Hr. @ $46.00 = $ 138.00 2.0 Hr. @ $66.00 = $ 132.00 5.0 Hr. @ $54.00 = $ 270.00 2.0 Hr. @ $66.00 = $ 132.00 Estimated Cost $ 689.50 Town Engineer 0.1 Hr. @ $66.00 = $ 6.60 Assist. Town Engineer 0.2 Hr. @ $54.00 = $ 10.80 Engineer I 0.4 Hr. @ $45.00 = $ 18.00 Plus $35.40/Lot Recommended Fee: 20 Lots or less: Over 20 Lots: Current Fee: I - 3 Lots Over 3 Lots Eagle County: I - 20 Units Over 20 Units Town of Gypsum: 1 - 20 Units Over 20 Units (Final Plat - Base) Administrative Assist. Planner II Department Head Assist. Town Engineer Town Engineer (Final Plat - Per Lot) Town Engineer Assist. Town Engineer Engineer I Recommended Fee: 20 Lots or Less Over 20 Lots $500.00 Plus $40.00 / Lot $1,000.00 Plus $35.00 / Lot $ 50.00 /Lot $ 200.00 Plus $10.00 /Lot $ 500.00 Plus $ 20.00 / Unit $ 1, 000.00 Plus $ 20.00 / Unit $ 1, 000.00 Plus $ 20.00 / Unit $ 2, 000.00 Plus $ 20.00 / Unit 0.5 Hr. @ $35.00 = $ 17.50 3.0 Hr. @ $46.00 = $ 138.00 2.0 Hr. @ $66.00 = $ 132.00 5.0 Hr. @ $54.00 = $ 270.00 2.0 Hr. @ $66.00 = $ 132.00 0.2 Hr. @ $66.00 = $ 13.20 0.3 Hr. @ $54.00 = $ 16.20 0.4 Hr. @ $45.00 = $ 18.00 $500.00 Plus $50.00 / Lot $1,000.00 Plus $45.00 / Lot Estimated Cost $ 689.50 Plus $47.40/Lot Current Fee: $ 50.00 Plus $10.00/Lot Eagle County: $ 500.00 Plus $75.00 / Unit and/or 1000 Sq. Ft. Commercial Town of Gypsum: $ 500.00 Plus $10.00 / Unit I:\Engineering\Administration\.Subd Code\.Subdivision Review Fees-I.Doc 4 Department Head Base $ 75,636 / 2080 = PTO $ 36.36 x 0.1846 = Benefits $ 36.36 x 0.3133 = Office & Equipment Administration Total Cost Use Assistant Engineer Base $ 58,199 / 2080 = PTO $ 27.98 x 0.1846 = Benefits $ 27.98 x 0.3133 = Office & Equipment Administration Total Cost Use Planner II Base $ 48,053 / 2080 = PTO $ 23.10 x 0.1846 = Benefits $ 23.10 x 0.3133 = Office & Equipment Administration Total Cost Use Engineer I Base $ 46,620./ 2080 = PTO $ 22.41 x 0.1846 = Benefits $ 22.41 x 0.3133 = Office & Equipment Administration Total Cost Use Admin. Assist. II Base $ 31,688 / 2080 = PTO $ 15.23 x 0.1846 = Benefits $ 15.23 x 0.3133 = Office & Equipment Administration Total Cost Use $ 36.36 / Hr 6.71 / Hr 11.39 Hr 5.41 / Hr 6.10 / Hr $ 65.97 / Hr ($ 66.00 /Hr) $ 27.98 / Hr 5.17 / Hr 8.77 / Hr 5.41 / Hr 6.10 / Hr $ 53.43 / Hr ($ 54.00 / Hr) $ 23.10 / Hr 4.26 / Hr 7.24 / Hr 5.41 / Hr 6.10 / Hr $ 46.11 / Hr ($ 46.00 / Hr) $ 22.41 / Hr 4.14 / Hr 7.02 / Hr 5.41 / Hr 6.10 / Hr $ 45.08 / Hr ($ 45.00 / Hr) $ 15.23 / Hr 2.81 / Hr 4.77 / Hr 5.41 / Hr 6.10 / Hr $ 34.32 / Hr ($ 35.00 / Hr) 1:\EngineeringWdministration\.Subd Code\Reimbursement Hourly Rates-02.Doc Subdivision Review Fees Application Property Description Subdivision Type Fees Collected Recommended Date Rec. Fees 1/18/2002 Lot 6, Block 3, WR Final Plat - Duplex $70.00 $300.00 8/2/2001 McGrady Acres Subdivision Final Plat - Lots 1-5 $100.00 $750.00 3/5/2002 Lot 46, Block 4, WR Final Plat - Duplex $70.00 $300.00 3/8/2002 Lot 6, Block 4, WR Final Plat - Duplex $70.00 $300.00 The Village (at Avon) - Filing 2 Preliminary Plat (13 Lots) $955.00 3/29/2002 The Village (at Avon) - Filing 2 Final Plat (13 Lots) $180.00 $1,150.00 4/19/2002 Lot 69, Block 1, WR Final Plat - Duplex $70.00 $300.00 4/23/2002 Lot 75, Block4, WR Final Plat - Duplex $70.00 $300.00 5/6/2002 Lot42/43, Block 4, WR Final Plat - Land $80.00 $350.00 5/13/2002 Lot 47/48, Block 1, WR Final Plat- Land $80.00 $350.00 5/13/2002 Lot 10/11, Block 2, WR Final Plat- Land $80.00 $350.00 6/10/2002 Lot 21, Block 1, WR Final Plat - Duplex $70.00 $300.00 9/13/2002 Lot 51, Block 3, WR Final Plat - Duplex $70.00 $300.00 Total Fees (2002) $1,010.00 $6,005.00 Memo To: Honorable Mayor and Town Council From: Ruth Borne, Director of Community Development Date January 9, 2003 Re: Resolution 03-01 Revising Fee Schedules for Zoning and Design Review Applications Summary: Staff has revisited our labor and overhead costs associated with both zoning and design review applications and worked closely with the engineering department to arrive at a comprehensive revision to our fees. In several areas, this requires the creation of new fees for applications that we are now beginning to review and process (such as Sketch plans and Administrative PUD Amendments for the Village). We estimate and increase of approximately $10,000 based on activity in 2002 with the proposed fees as set forth in Exhibit A. The revised fee schedule was adopted by the Commission at their January 7, 2003 meeting through Resolution 03-02. The Commission also recommended that Town Council consider incorporating an automatic fee adjustment according to the local CPI (Consumer Price Index) to keep fees in line with inflation costs. Since the adoption of the new design review guidelines, we have been unable to capture fees for the increased review and processing responsibilities associated with a two-step process. We have attached for your review a detail of time spent on a typical application. In light of recent budgetary concerns, fees have been adjusted to reflect the average total hours spent on review and processing with reductions in application fees where appropriate. This fee schedule amendment is part of a comprehensive fee amendment (with subdivision and right-of-way fee changes proposed by the Engineering Department). We have also attached a comparison of other jurisdictions' respective fees. According to Title 2.16.150 (Fees) of the Avon Municipal Code, a fee schedule sufficient to cover the cost of town staff time, consultant fees, public notices and incidental expenses of the Commission shall be established (and updated as appropriate) by the Town Council. Staff recommends that you approve Council Resolution 03-01, formally adopting revised design review and zoning application fees as proposed. FACounci1\ MFMOS\2003\2003 Zoning and DesignFeed Amendments.doc Design Review and Zoning Fees Collected 2002 Date Recommended Property Description Application Type Fees Collected Rec. Fees 6/5/2002 Lot 42C, Block 4, WR Sketch Plan- Single Family $0.00 $300.00 7/3/2002 Lot 42C, Block 4, Wildridge Final Design-Single Family $350.00 $400.00 7/3/2002 Lot 33, Block 2, WR Sketch Plan- Duplex $0.00 $300.00 8/20/2002 Lot 33, Block 2, WR Final Design-Duplex $500.00 $400.00 1/24/2002 Lot 30, Block 1, BMBC Sketch Design-Carwash $0.00 $900.00 3/27/2002 Lot 30, Block 1, BMBC Final Design-Carwash $1,500.00 $1,000.00 1/29/2002 Lot 38, 40, 41, Block 1, BMBC Sketch & Final Design-Muhtfamily $2,000.00 $3,300.00 3/7/2002 Lot 27, Block 4, WR Sketch Plan-Single Family $0.00 $300.00 4/4/2002 Lot 27, Block 4, WR Final Design-Single Family $500.00 $400.00 3/7/2002 Lot 18, Block 3, WR Sketch Plan-Single Family $0.00 $300.00 4/2/2002 Lot 18, Block 3, WR Final Design-Single Family $500.00 $400.00 3/7/2002 Lot 67/68, Block 1, BMBC Skech Plan-Gas Station $0.00 $900.00 3/20/2002 Lot 67/68, Block 1, BMBC Final Design-Gas Station $1,500.00 $1,000.00 3/21/2002 Lot 16, Block 2, WR Sketch Plan-Duplex $0.00 $300.00 4/5/2002 Lot 16, Block 2, WR Final Design-Duplex $350.00 $400.00 3/28/2002 Lot C, Sheraton's Mountain Vista Phase 1B Sketch Plan-Timeshare $0.00 $1,000.00 4/25/2002 Lot C, Sheraton's Mountain Vista Phase 1B Final Design-Timeshare $1,500.00 $1,300.00 5/16/2002 Lot 40, Block 3, Wildridge Sketch Design-Single Family $0.00 $300.00 6/22/2002 Lot 40, Block 3, Wildridge Final Design-Single Family $500.00 $400.00 5/15/2002 Lot C, Sheraton's Mountain Vista Phase 1B - Sketch Plan-Office $0.00 $900.00 Office Building 6/14/2002 Lot C, Sheraton's Mountain Vista Phase 1B - Final Design-Office $1,500.00 $1,000.00 Office Building 6/7/2002 Lot IOC, Block 2, Wildridge Sketch/Final Design- Single Family $350.00 $700.00 7/10/2002 Lot B, Avon Center at BC Sketch Plan-PUD $0.00 $1,835.00 8/13/2002 Lot B, Avon Center at BC Final Design-PUD $2,500.00 $2,075.00 ZONING & SKETCH DESIGN REVIEW FEES PROPOSED December 31, 2002 RESIDENTIAL SPECIAL REVIEW USE Estimated Cost Administrative Asst. 1.0 Hr @ $35.00 = $35.00 Planner II 1.5 Hr @ $46.00 = $69.00 Department Head 0.5 Hr @ $66.00 = $33.00 Asst. Town Engineer 0.5 Hr @ $54.00 = $27.00 $164.00 Recommended Fee: $170.00 Current Fee: $25.00 Town of Vail: $200.00 Eagle County: $550.00 NON-RESIDENTIAL SPECIAL REVIEW USE Estimated Cost Administrative Asst. 1.0 Hr @ $35.00 = $35.00 Planner II 2.5 Hr @ $46.00 = $115.00 Department Head 0.5 Hr @ $66.00 = $33.00 Asst. Town Engineer 1.0 Hr @ $54.00 = $54.00 Town Engineer 0.5 Hr @ $66.00 = $33.00 $270.00 Recommended Fee: $300.00 Current Fee: $100.00 Town of Vail: $200.00 Eagle County: $1000.00 ZONING CHANGE Estimated Cost Administrative Asst. 1.0 Hr @ $35.00 = $35.00 Planner II 4.0 Hr @ $46.00 = $184.00 Department Head 2.0 Hr @ $66.00 = $132.00 Asst. Town Engineer 2.0 Hr @ $54.00 = $108.00 Town Engineer 1.0 Hr @ $66.00 = $66.00 $525.00 Recommended Fee: $525.00 Current Fee: $500.00 Town of Vail: $200.00 Eagle County: $800.00 (Greater than 20 Units/All Commercial Industrial $400.00 (Less than 20 Units) PLANNED UNIT DEVELOPMENT (ALL PROJECTS OVER 50 DU's) Estimated Cost Administrative Asst. Planner U Department Head Asst. Town Engineer Town Engineer Recommended Fee: Current Fee: Town of Vail: Eagle County: 2.0 Hr @ $35.00 = $70.00 15 Hr @ $46.00 = $690.00 5.0 Hr @ $66.00 = $330.00 5.0 Hr @ $54.00 = $270.00 2.0 Hr @ $66.00 = $132.00 $1,500.00 $1,500.00 $1,500.00 $1,000.00 + $20/unit or $2011,000 SF $1,492.00 ADMINISTRATIVE PLANNED UNIT DEVELOPMENT AMENDMENT (NEW) Estimated Cost Administrative Asst. Planner II Department Head Town Engineer Recommended Fee: Current Fee: Town of Vail: Eagle County: 0.5 Hr@$35.00= $17.50 1.0 Hr @ $46.00 = $46.00 1.5 Hr @ $66.00 = $99.00 1.0 Hr @ $66.00 = $66.00 $228.50 $250.00 n/a Not Specified $200.00 (As Minor PUD Amendment) RESIDENTIAL SKETCH DESIGN PLANS (NE Base Fee Calculation Administrative Asst. Planner II Asst. Town Engineer Department Head Town Engineer Recommended Fee: Current Fee: 1.75 Hr @ $35.00 2.5 Hr @ $46.00 = 1.25 @ $54.00 = 0.5 Hr @ $66.00 = 0.25 Hr @ $66.00 $300.00 n/a Estimated Cost* $ 61.25 $115.00 $ 67.50 $ 33.00 $16.50 $293.25 Town of Vail: $650 Town of Breckenridge $850 ($3,000+$50 per unit for projects > 4 units) COMMERCIAL, MIXED USE, INDUSTRIAL SKETCH DESIGN PLANS (NEW) Estimated Cost* Base Fee Calculation Administrative Asst. Planner II Asst. Town Engineer Department Head Town Engineer Recommended Fee: Current Fee: Town of Vail: Town of Breckenridge 1.75 Hr @ $35.00 = $61.25 2.5 Hr @ $46.00 = $115.00 2.5 Hr @ $54.00 = $135.50 0.75 Hr @ $66.00 = $49.50 0.75 Hr @ $66.00 = $49.50 $410.25 $425.00 n/a $650-$800 $1,550 ($3,000+$50 per 1, 000sf for > 1, 000sfi Commercial, Mixed Use, Industrial Up to 1,000 SQ FT 1,000 - 2,499 SQ FT 2,500 - 4,999 SQ FT 5,000 - 9,999 SQ FT 10,000 - 19,999 SQ FT 20,000 - 49,999 SQ FT Over 50,000 SQ FT Recommended Fee: As proposed above Current Fee: n/a Proposed Current $425 $0 $425 $0 $425 $0 $600 $0 $900 $0 $1,285 $0 $1,835 $0 Town of Vail: Ranges from $650-$800 for all categories Town of Breckenridge: $3,000 + $501unit ($8501-3 units/$1,550 < 1, 000 SgFt Commercial) COMMERCIAL MIXED USE INDUSTRIAL FINAL DESIGN PLANS (NEW/REVISED) Estimated Cost* Base Fee Calculation Administrative Asst. 1.75 Hr @ $35.00 = $61.25 Planner II Asst. Town Engineer Department Head Town Engineer Recommended Fee: Current Fee: Town of Vail: Town of Breckenridge 2.5 Hr @ $46.00 = $115.00 3.5 Hr @ $54.00 = $189.00 1.0 Hr @ $66.00 = $66.00 1.0 Hr @ $66.00 = $66.00 $497.25 $500.00 $200 (Up to 1,000 sq. ft) $650-$800 $1,550 ($3,000+$50 per 1, OOOsf for > 1.000sfi TOWN OF AVON PLANNING & ZONING COMMISSION RESOLUTION NO. 03-02 A RESOLUTION RECOMMENDING APPROVAL OF A REVISED FEE SCHEDULE FOR ZONING AND DESIGN REVIEW APPLICATIONS, TOWN OF AVON, EAGLE COUNTY, COLORADO WHEREAS, the Planning & Zoning Commission recognizes the importance of fee schedules accurately reflecting the cost of labor and overhead involved with all application processes as stipulated in Titles 17, of the Avon Municipal Code and in the Town of Avon Residential, Commercial, and Industrial Design Review Guidelines; NOW, THEREFORE, BE IT RESOLVED, that the Planning & Zoning Commission of the Town of Avon, Colorado, hereby recommends to Town Council approval of the revised fee schedule as attached to this Resolution as `Exhibit A', specifically revising fees for all zoning and design review applications in the Town of Avon, Eagle County, Colorado. ADOPTED THIS 7th DAY OF JANUARY, 2003 Signed Chris Evans, Chairman Date: -? / ;?r 'n ?, Attest: Michael McClinton, Secretary Date:? F Oanning & Zoning ComnlissionlResoil[tiotisl20031Res 03-02 Update Fees II.doc EXH I BIT `A' TOWN OF AVON ZONING APPLICATION FEES Special Review Use Residential $170 Non-Residential $300 Variance $300 Rezoning $525 Planned Unit Development • 1-3 Units Residential $500 • Commercial, Multi-Family, or Mixed Use under 50 DU's $1,000 • All Projects over 50 DU's $1,500 Administrative PUD Amendment $250 11/14/2p02- 10:50 9702627311 TOS CD PAGE 01 / 01 COMMUNHY DEVELOPMENT APPLICANT.' Pease 'complete this section and submit wfthyass thru a7A&& t. Date Received ?rpj_ec Name Project # Company C'ontac? Nazrl.? iv?ai?.g ?aa??5s . P1iQn :??Ttim et Fax Numbei _ I hate -f " 4 acl:-- q`twledg "the apj Orable fees that may. be applied to, my aceotpat Use the following table to determine your appropriate pass-tbra amount by circling all flgWes that apply to your project and totaling the amount in the blank provided, 11: EVIEW PROCESS RLSLAEMIAL MMD Y15Z COKMERCAL COMA,1/IENTS Site Flan; Less than 1/2 acre $100 $150 $250 Sitc Plan: t/2 acre to 5.acres 5500 $700. $900 Sim Plan: 5 acres ortnorc $1,000 $1250 51,500 pUD $21000 $2,000 $2,000 NMy require legal hivoivement Subdivision I Platting 52,000 S2,000, 52,000 May require legal involvement V- 1wr Resubdivision I Platting, Lot Line Vacation; Plat Correction 5154 $250 S250 Fiat Rate Fee Annexation 52,000 S2,ODO 52,000 May require legal involvement Rezoning 5500 5700 $900 Conditional Usc Permit 53011 5300 $300 May require legal invo ve anent Variance: Less than 1/2 acre 5300 5400 $500 'ariance: U2a=to5 acres $600 $800 $1,000 Variance; 5 acres or more 51,000 $1,250 $1,500 Vanamw Sign 5350 $350 $350 Flat Rate Fee TOTAL ,additional pass-thru money maybe requested if necessary NOTE: 1. Money will be returned for approved projects after all staff", public notice, application fees and consul[ant bills have been paid aad after all legal documents are signed and recorded, except for any review process which falls under a flat rate fee. 2. Monty will be rehuued for denied projects after all staff, public notice, application fees and consultant bills leave been paid, except for any review process which falls under a flat rate fee; 3. No interest will be paid on pass-thru accounts. APPLICABLE FEES ELQ-Wly Pln Ruiew Charges: .At-cost Fee,,% RPCirlanfinl'fn? T47Air n_Lt__ i.r_,'__ ID=9704792452 PHLit NOV-14-02 11;44 FROM=TOV-COM-DEV -DEPT. `? the Application for Review by Planning and Environmental Commission .r 7019 OF UA?? Department of Community•Development 75 South Frontage Road, Vait, Colorado 81657 te1:970.479.2139 fax: 970.479.2452 web: www.d.vail.co.us General Information: Submitting a All projects requiring Planning and Environmental Commission re view must receive approval . prior Su building permit application. Please refer to the submittal requirements for the parl$cu.lar approval that is requested. An application for Planning and Environmental Commission review cannot be accepted until all required information is received by the Community Development Department The project may also need to be reviewed by the Town Council and/or the Design Review Board- Type of Application and Fee: ? Rezoning $1300 $1500 a ? Conditiional Use Permit Floodplain Modification $650 $400 ? ? Major Subdivision Minor Subdivision $650 ? Minor 15 tenor Alteration $659 O ? Exemption Plat Minor Amendment to an SDD $6S0 $1000 O ? , Major Bterior Alteration Development Plan $1500 $ 5 O New Spedai Development District $6000 0 ? D Amendment to a Development Plan Zoning Code Amendment $1300 2 C1 ? Major Amendment to an SOD Major Amendment to an SOD $600 $1250 0 Variance $,500 $500 (n0 eXteriormod%firatlons) Variance Description of the Request: Location of the Proposal: Lot: Block: Subdivision: Physical Address: Parcel No.: (Contact Eagle Co. Assessor at 970-328-8640 for parcel no.) Zoning: Name(s) of Owner(s): Mailing Address: Phone: Owner(s) Signature(s): Name of Applicant: Mailing Address: Phone: E-mail Address_ For Office Use Only: Fee Paid: Check ND_: By: Application Date: PEC No-:- Planner- Project No.: 01/19102 NFU-14--02 THU 03 ; 27 PM FAX NO. P. 04 4.03.rJ8'J prcanztexntiun proposal, or planned unit development application or development permit application by tho developer. 3. The fees for review for Subdivision as found in 4.03.080.C.I a. and 4.03.080.C,1.b shall apply to subdivisions except requi?sts of ?15D for Lot Line /adjustment which requests shall pay a review fee D. lticcrian I?ee for Public Improvements _n s Applicahilil Prior to approval and acceptance of the construction and installation of public improvements in a sztbdivision, the subdivider or developer shall pay to the Town the actual cost of all inspections of such improvements, including but not limited to, streets, curbs, butters, sidewalks, sanitary sewer system, storni drainage system, water distribution system, street signs, and street lighting facilities, made or conducted at the direction of the Town Administrator or Town Pnbincer. In addition, the subdivider or developer shall pay to the Town the actual cost of incorporating the as-builts info the official town slapping system. 2, public inuprovenients Trust?zction Dcyosit Prior to the beginning of construction and installation of any p4li.c improvelylent in a subdivisionl or development, unless othcnvi S provided in the subdivision Unprovenzcnts agreement or development perrait, subciividzr nr developer shall submit Town a an addatto?alta ain the sum mount pcrot '[free Hundred Fifty Dollars (S35 ), p acre, as calculated nn accordance with the following schedule: R, Hirst Five acres, or any fraction thereof (0-5.0), 575.00 per acre; b, Next five ac:res, or any fraction thereof (5.0+-10.0), $50.00 per acre; C. Next ten acres, or any fraction thereof (10.0+-20.0), $25.00 per acre; d. For each additional acre or any traction thereof in excess of 20.0 acres, 510.00 per acre, No additional deposit in excess of'1ltree q`housand Five hundred Dollars (53,500.00), shall be required. The required deposit shall be wndered to the Town Clerk. If tho Towns public improvements inspection expenses have exceeded the initial deposit, the subdivider or developer shall pay to the 'lbwn an additional deposit equal in amount to the initial deposit no tawr than thirty (30) Clays after receiving notice From the Town of said requirurnent. Any remaining deposit Following deduction of actual costs for inspcctions shall he refunded to the subdivider or developer. Atrncnded 06/02/91, Amended 04/10195 TOWN OF AVON RESOLUTION NO. 03-01 SERIES OF 2003 A RESOLUTION REVISING FEE SCHEDULES FOR ZONING AND DESIGN REVIEW APPLICATIONS, TOWN OF AVON, EAGLE COUNTY, COLORADO WHEREAS, the Town Council may enact and update fee schedules to accurately refelect the cost of labor and overhead involved with all application processes as stipulated in Title 17 of of the Avon Municipal Code and in the Town of Avon Residential Commercial, and Industrial Design Review Guidelines; and WHEREAS, the Town Council wishes to establish this Fee Schedule setting the fees for such applications. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF AVON, COLORADO: Section 1. The Town Council hereby adopts the following Schedule, setting fees for review and processin of the following zoning and design review a plications: Application Type Fee Design Review Applications Residential- Sketch Design Plans 1-3 Units $300 4-9 Units $500 10-20 Units $700 21-40 Units $1,000 41-60 Units $1,400 60-100 Units $1,750 Over 100 Units $2,000 Residential- Final Design Plans 1-3 Units $400 4-9 Units $600 10-20 Units $900 21-40 Units $1,300 41-60 Units $1,900 60-100 Units $2,700 Over 100 Units $3,900 Commercial, Mixed Use, Industrial- Sketch Design Plans U to 1,000 SQFT $425 1,000-2,499 SQFT $425 2,500-4,999 SQFT $425 5,000-9,999 SQFT $600 F:\Counci1\Reso1utions\2003\Res 03-01 2003 DR and Zoning Fees.doc 10,000-19,999 SQFT $900 20,000-49,999 SQFT $1,285 Over 50,000 SQFT $1,835 Commercial, Mixed Use, Industrial- Final Design Plans U to 1,000 SQFT $500 1,000-2,499 SQFT $500 2,500-4,999 SQFT $500 5,000-9,999 SQFT $700 10,000-19,999 SQFT $1,000 20,000-49,999 SQFT $1,450 Over 50,000 SQFT $2,075 Minor Project or Final Design Modification $75 Non-approved Modification to Final Design 3 x fee Extension of Final Design %2 fee Zoning Applications Special Review Use Residential / Non-Residential $170/$300 Variance $300 Rezoning $525 Planned Unit Development for 1-3 Units Residential $500 Planned Unit Development for Commercial, Multi-Family, or Mixed-Use Projects Under 50 DU's $1,000 All Planned Unit Development Over 50 DU's $1,500 Administrative PUD Amendments $250 ADOPTED THIS DAY OF , 2003. TOWN COUNCIL TOWN OF AVON, COLORADO Mayor ATTEST: Town Clerk FACounci1\Reso1utions\2003\Res 03-01 2003 DR and Zoning Fees.doc RESOLUTION 03-02 SERIES 2003 A RESOLUTION ESTABLISHING A TOWN OF AVON BATTLE MOUNTAIN HIGH SCHOOL SCHOLARSHIP FUND WHEREAS, the Mayor of the Town of Avon has directed that $250 per month be deducted from his salary as Mayor and deposited into a special Town of Avon Battle Mountain High School Scholarship Fund; NOW, THEREFORE, BE IT RESOLVED: 1. There is hereby created a Town of Avon Battle Mountain High School Scholarship Fund as part of the General Fund of the Town. 2. $250 per month shall be deposited into the Fund, the amount thereof to be deducted from the salary otherwise payable to Albert D. Reynolds, as Mayor of the Town of Avon. There shall also be deposited into the Fund any amounts directed to be deposited by any other member of the Town Council or by any other donor. 3. Amounts deposited into the Fund shall be placed in a special interest bearing account to be established by the Finance Director, who shall have signatory authority over the account. 4. Monies deposited into the Fund shall be used to fund two $1,000 scholarships for post-secondary school study for two graduating senior students at Battle Mountain High School, one male and the other female. The scholarship amount shall be paid directly to the post-secondary school selected by the student. 5. To be eligible for the scholarship, the student must be one of the following: (1) an employee of the Town of Avon or the child of an employee employed for at least two years by the Town; or (2) the child of a resident of the Town of Avon who has been a resident of the Town for at least two years. The student must have attained at least one varsity letter, and must have a grade point average of 3.75. The student is not required to be a U.S. citizen. The scholarship shall be based on need, and the recipients of it shall be selected by the Town Council. ADOPTED at a regular meeting of the Town Council of the Town of Avon the 14"' day of January, 2003. Albert D. Reynolds, Mayor ATTEST: Patty McKemly, Town Clerk Memo To: Honorable Mayor and Town Council Thru: Larry Brooks, Town Manager From: Norman Wood, Town Engineer Date: January 6, 2003 Re: Resolution No. 03-03, Series of 2003 - A Resolution Approving Amendment to Subdivision Improvements Agreement for The Village (at Avon) Filing 2, Town of Avon, Eagle County, Colorado Summary: Buffalo Ridge Affordable Housing Corporation and Buffalo Ridge II LLLP, developers of the Buffalo Ridge, The Village (at Avon) Filing 2 Subdivision have submitted the attached request for modification of the Subdivision Improvements Agreement (SIA) for The Village (at Avon) Filing 2. The requested modification would limit the requirement for retainage held on progress payments for the public improvements to 10% of the first 50% of construction costs. No further retainage would be withheld so long as the Town is reasonably satisfied with the progress and quality of the work. This revision is consistent with typical construction contract documents and is also consistent with provisions in The Village (at Avon) Filing 1 SIA. The proposed modification conforms to minimum requirements of the subdivision security provisions in the Avon Municipal Code and with the HUD funding requirements for this project we believe sufficient security for completion of the public improvements will be retained with approval of the requested modification. The attached black lined Exhibit A shows the proposed modifications to the current SIA. Approval of Resolution No. 03-03, Series of 2003, A Resolution Approving Amendment to Subdivision Improvements Agreement for The Village (at Avon) Filing 2, Town of Avon, Eagle County, Colorado is recommended. Recommendation: Approve Resolution No. 03-03, Series of 2003, A Resolution Approving Amendment to Subdivision Improvements Agreement for The Village (at Avon) Filing 2, Town of Avon, Eagle County, Colorado. I:\Town Clerk\Council\Resolutions\2003\SIA Amend Memo No.03-03.Doc Proposed Motion: I move to approve Resolution No. 03-03, Series of 2003, A Resolution Approving Amendment to Subdivision Improvements Agreement for The Village (at Avon) Filing 2, Town of Avon, Eagle County, Colorado. Town Manager Comments: I:\Town Clerk\Council\Resolutions\2003\SIA Amend Memo No.03-03.Doc• Page 2 TOWN OF AVON RESOLUTION NO. 03-03 Series of 2003 A RESOLUTION APPROVING AMENDMENT TO SUBDIVISION IMPROVEMENTS AGREEMENT FOR THE VILLAGE (AT AVON) FILING 2, TOWN OF AVON, EAGLE COUNTY, COLORADO WHEREAS, Buffalo Ridge Affordable Housing Corporation, a Colorado nonprofit corporation and Buffalo Ridge 11 LLLP the owner of the applicable portion of The Village (at Avon) has submitted a request to amend paragraph 4. (b). of the Subdivision Improvements Agreement for The Village (at Avon) Filing 2, Town of Avon, Eagle County, Colorado, as approved April 23, 2002, to reduce retainage for construction progress payments to ten percent (10%) of fifty percent (50%) of the total value of the public improvements if in the town's opinion the progress and quality of the work is satisfactory; and WHEREAS, the requested amendment is consistent with typical construction contract provisions; and WHEREAS, the requested amendment provides sufficient security to assure completion of public improvements in conformance with the Avon Municipal Code. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF AVON, COLORADO, that the Town hereby finds and determines that the attached (Exhibit A) amendment to paragraph 4. (b). of the Subdivision Improvements Agreement for The Village (at Avon) Filing 2 is in conformance with the applicable development laws, regulations and policies of the Town of Avon and is hereby approved. ADOPTED THIS DAY OF January 2003. TOWN COUNCIL TOWN OF AVON, COLORADO Albert D. Reynolds, Mayor ATTEST: Patty McKenny, Town Clerk IATown Clerk\Council\Resolutions\2003\Resolution No. 03-03 SIA Amend.Doc EXHIBIT A 4. Subdivider Improvements. (b) Progress Payments on Subdivider's Improvements. Subdivider agrees that a separate schedule of values for the Improvements shall be included in the construction contracts for the Buffalo Ridge Apartments. The Subdivider may make progress payments to its contractors on a monthly basis upon (i).the partial completion of itemized improvements for which cost estimates have been set forth in Exhibit B and upon written request to the Town including an itemized statement and certification of the Subdivider of completion and acceptance of itemized improvements by Subdivider's engineer, and (ii) the written approval of the Town or its designee; provided, however, if the Town fails to respond to a disbursement request within seven (7) days such request will be deemed approved. The itemized statement and certification by the Subdivider shall certify that all work for which progress payments have been requested has been completed in accordance with the the approved plans and specifications. Upon the approval of such progress payments, the amount of collateral shall be reduced by the amount of such payment; provided, however, that in no event will any such reduction cause the amount of remaining collateral to be less than an amount equal to one hundred percent (100%) of the estimated costs of completion of all remaining Subdivider's Improvements. Such progress payments shall be disbursed to the contractor in accordance with the construction contract executed for the construction of the Improvements and approved in comiection with the HUD Financing; provided, however, retainage of ten percent (10%) shall be withheld with respect to all disbursements until 50% of the dollar value of the Improvements listed in Exhibit B have been completed. Provided that the Town is reasonably satisfied with the progress and quality of the work, no further retainage shall be withheld. The 10% retainage may be reinstated if, in the Towns opinion, there is a problem with the progress or quality of the work. Upon completion of all work related to Subdivider's improvements and the Town's acceptance of the completion of Subdivider's Improvements, the entire amount of remaining collateral, less the amounts or other security described in paragraph 5, shall be released. The parties hereto have executed this Amendment to the Subdivision Improvements Agreement for the Village (at Avon) Filing 2, this day of , 2003. TOWN OF AVON, a Colorado municipal corporation ATTEST: By: Mayor Town Clerk APPROVED AS TO FORM: Town Attorney ATTEST: BUFFALO RIDGE AFFORDABLE HOUSING CORPORATION, A Colorado nonprofit corporation By: By: Jeffery M. Spanel, Gerald E. Flynn, Vice President President BUFFALO RIDGE II LLLP, a Colorado limited liability limited partnership BY: CORUM BUFFALO RIDGE LLC, a Colorado limited liability limited partnership By: James G. Fitzpatrick, III, Managing member BY: WINTERGREEN HOMES- BUFFALO RIDGE LLC, a Colorado limited liability company, General Partner By: Jeffery M. Spanel, Manager H:WintergreenTuffalo Ridge\Norm Wood Memo 1-3-02 it..NOVAk Wintergreen ?o? memorandum TO: Norman Wood Wintergreen Homes, LLC 77 Metcalf Road, Box 1530 From: Jeff Spanel Avon, Colorado 81620 CC: Art Kleinstein, Gerry Flynn, Jamie Fitzpatrick, 970/949-4120 Katie Payne, Brad Perry & Gregg Davis Fax: 970/949-9940 Date: January 2, 2003 Re: Buffalo Ridge Village (at Avon) Filing 2 Subdivision improvements Agreement - reduction of retainage File: 12.5 Via: Fax I am writing to request a modification to the Subdivision Improvements Agreement (SIA) for the Village (at Avon) Filing 2. Paragraph 4(b) of the Agreement stipulates that retainage in the amount of 10% be withheld from all disbursements until the improvements are 100% complete. We would request that this language be modified to require the 10% retainage until construction is 50% complete, and provided that the Town is reasonably satisfied with the progress and quality of the work, that no further retainage be withheld. All retainage is to be released upon substantial completion of the required improvements. This change will make the SIA for the Village (at Avon) Filing 2 consistent with other improvements agreements within the Town of Avon. The SIA for the Village (at Avon) Filing 1(paragraph 4 (c)) contains release provisions similar to what is being requested. The reduction of collateral language was not included in the Filing 2 SIA as it was anticipated that all of the public improvements would be completed in 2002, which would have released all of the collateral. The Town requested, and we agreed that there was a benefit in delaying certain of the SIA improvements until spring. The major work delayed was the final lift of asphalt paving. The delay will allow road construction to sit through a freeze - thaw cycle this year, and allow a major portion of building construction to occur prior to placing the final layer of asphalt. By postponing this work any required repairs can be done prior to placing the final layer of asphalt, resulting the best possible appearance of the roadway. In addition, this delay effectively extends the warranty period for an additional year as one additional freeze - thaw cycle will occur during the one-year warranty period. Should the Town choose to allow this modification, there will still be adequate security to guarantee the completion of the public improvements. You will recall that the Buffalo Ridge SIA improvements are effectively "double secured". Buffalo Ridge was financed through HUD guaranteed bond financing. The bond proceeds are sufficient to pay for all of the improvements (including those required by the SIA), and the bond proceeds are being held in trust with funds released as improvements are completed. HUD requirements would not allow these funds to be pledged as security for the SIA, and a separate source of funds had to be set aside to guarantee the SIA obligation to the Town of Avon. A separate cash deposit was made with Stewart Title to secure the SIA Norman Wood January 2, 2003 Page 2 of 2 obligations to the Town - hence the "double security". The cash used for this deposit was not excess cash or developer profits, but rather represents a set aside of monies designated for the payment project costs which will occur later in the project. However with this delay, some of these costs will now be incurred before the SIA improvements are completed, and funds released. As additional assurance that the improvements will be satisfactorily completed, I would point out that Colorado First Construction is under contract with Buffalo Ridge to complete the SIA improvements and that obligation is secured with performance and payment bonds. I provided the Town with copies of the Contract Documents, including the bonds, and the Town has determined that they meet the warranty requirements of the SIA (paragraph 5). While this deferral provides benefits to both the Town and the developer, the terms of the SIA requires a corresponding delay in the release of the SIA collateral which will cause a serious cash flow problem for the project, and I would ask that the Town approve the change in progress payments as requested. Please let me know if you require anything further - thank you for your consideration. EXHIBIT A 4. Subdivider Improvements. (b) Progress Payments on Subdivider's Improvements. Subdivider agrees that a separate schedule of values for the Improvements shall be included in the construction contracts for the Buffalo Ridge Apartments. The Subdivider may make progress payments to its contractors on a monthly basis upon (1) the partial completion of itemized improvements for which cost estimates have been set forth in Exhibit B and upon written request to the Town including an itemized statement and certification of the Subdivider of completion and acceptance of itemized improvements by Subdivider's engineer, and (ii) the written approval of the Town or its designee; provided, however, if the Town fails to respond to a disbursement request within seven (7) days such request will be deemed approved. The itemized statement and certification by the Subdivider shall certify that all work for which progress payments have been requested has been completed in accordance with the the approved plans and specifications. Upon the approval of such progress payments, the amount of collateral shall be reduced by the amount of such payment; provided, however, that in no event will any such reduction cause the amount of remaining collateral to be less than an amount equal to one hundred percent (100%) of the estimated costs of completion of all remaining Subdivider's Improvements. Such progress payments shall be disbursed to the contractor in accordance with the construction contract executed for the construction of the Improvements and approved in connection with the HUD Financing; provided, however, retainage of ten percent (10%) shall be withheld with respect to all disbursements until 50% of the dollar value of the Improvements listed in Exhibit B have been completed. Provided that the Town is reasonably satisfied with the progress and quality of the work, no further retainage shall be withheld. The 10% retainage may be reinstated if, in the Towns opinion there is aproblem with the progress or quality of the work. Upon completion of all work related to Subdivider's improvements and the Town's acceptance of the completion of Subdivider's Improvements, the entire amount of remaining collateral, less the amounts or other security described in paragraph 5, shall be released. The parties hereto have executed this Amendment to the Subdivision Improvements Agreement for the Village (at Avon) Filing 2, this day of , 2003. ^ ^r°°ment as-of ATTEST: TOWN OF AVON, a Colorado municipal corporation By: Mayor Town Clerk APPROVED AS TO FORM: Town Attorney ATTEST: BUFFALO RIDGE AFFORDABLE HOUSING CORPORATION, A Colorado nonprofit corporation By: By: Jeffery M. Spanel, Gerald E. Flynn, Vice President President BUFFALO RIDGE II LLLP, a Colorado limited liability limited partnership BY: CORUM BUFFALO RIDGE LLC, a Colorado limited liability limited partnership By: James G. Fitzpatrick, III, Managing member BY: WINTERGREEN HOMES- BUFFALO RIDGE LLC, a Colorado limited liability company, General Partner By: Jeffery M. Spanel, Manager H:Wintergreen\Buffalo Ridge\Norm Wood Memo 1-3-02 Memo To: Honorable Mayor and Town Council Thru: Larry Brooks, Town Manager From: Norman Wood, Town Engineer " ,-?IZ Anne Martens, Assistant Town Engineer Date: January 4, 2003 Re: Resolution No. 03-04, Approving the Preliminary Plat for Second Amended Condominium Map and Resubdivision of Lots A and B, Avon Center at Beaver Creek, A Resubdivision of Lots 47, 48, 49, 50, 51, 52, 53, & 54, Block 2, Benchmark at Beaver Creek, Amendment No. 4, Town of Avon, Eagle County, Colorado (130 West Beaver Creek Blvd.) (Public Hearing) Summary: Stratford at Avon, LLC, owner's of Lots A and B, Avon Center at Beaver Creek, have submitted a Preliminary Plat for the Second Amended Condominium Map and Resubdivision of Lots A and B, Avon Center at Beaver Creek, A Resubdivision of Lots 47, 48, 49, 50, 51, 52, 53, & 54, Block 2, Benchmark at Beaver Creek, Amendment No. 4, Town of Avon, Eagle County, Colorado. The Subdivision is in conformance with the Title 16 of the Avon Municipal Code, Subdivisions. Recommendations: Staff recommends approval of Resolution No. 03-04, Series of 2003, A Resolution Approving the Preliminary Plat for Second Amended Condominium Map and Resubdivision of Lots A and B, Avon Center at Beaver Creek, A Resubdivision of Lots 47, 48, 49, 50, 51, 52, 53, & 54, Block 2, Benchmark at Beaver Creek, Amendment No. 4, Town of Avon, Eagle County, Colorado, subject to completion of technical corrections to be approved by staff. Town Manager Comments: CADocuments and Settings\nwood\Local Settings\Temporary Internet Fi1es\OLK2\LABAC@BCPre10304.doc TOWN OF AVON RESOLUTION NO. 03 - 04 Series of 2003 A RESOLUTION APPROVING THE PRELIMINARY PLAN FOR THE SECOND AMENDED CONDOMINIUM MAP AND RESUBDIVISION OF LOTS A AND B, AVON CENTER AT BEAVER CREEK, A RESUBDIVISION OF LOTS 47, 48, 49, 50, 51, 52, 53 & 54, BLOCK 2, BENCHMARK AT BEAVER CREEK, AMENDMENT NO. 4, TOWN OF AVON, EAGLE COUNTY, COLORADO. WHEREAS, Stratford @ Avon, LLC. has submitted a Preliminary Plat for Second Amended Condominium Map and Resubdivision of Lots A and B, Avon Center at Beaver Creek, A Resubdivision of Lots 47, 48, 49, 50, 51, 52, 53 & 54, Block 2, Benchmark at Beaver Creek, Amendment No. 4, Town of Avon, Eagle County, Colorado; and WHEREAS, the Preliminary Plat has been reviewed by the Town Staff; and WHEREAS, the Preliminary Plat was found to be substantially in conformance with Title 16 of the Avon Municipal Code; and WHEREAS, the proposed subdivision complies with the requirements for consideration as a Preliminary Plat. NOW, THEREFORE BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF AVON, that the Preliminary Plat for Amended Condominium Map and Resubdivision of Lots A and B, Avon Center at Beaver Creek, A Resubdivision of Lots 47, 48, 49, 50, 51, 52, 53 & 54, Block 2, Benchmark at Beaver Creek, Town of Avon, Eagle County, Colorado, is hereby approved by the Town of Avon subject to: The completion of technical corrections as identified by Town Staff. ADOPTED THIS DAY OF , 2003. TOWN COUNCIL TOWN OF AVON, COLORADO Albert D. Reynolds, Mayor ATTEST: Patty McKenny Town Clerk C:\Dncnment.s and Settings\nwnnrl\T.ncal Settings\Temnnrarv Tnternet File.a\01.K2\1,ARAC.0RC'Pre1Re..,0304_rlnc MINUTES OF THE REGULAR MEETING OF THE TOWN COUNCIL HELD DECEMBER 10, 2002 A regular meeting of the Town of Avon, Colorado was held in the Municipal Building, 400 Benchmark Road, Avon, Colorado in the Council Chambers. Mayor Reynolds called the meeting to order at 5:30 PM. A roll call was taken with Councilors Michael Brown, Debbie Buckley, Peter Buckley, Brian Sipes, Ron Wolfe and Mayor Pro Tern Mac McDevitt present. Also present were Town Manager Larry Brooks, Town Attorney John Dunn, Town Clerk Patty McKenny, Town Engineer Norm Wood, Recreation Director Meryl Jacobs, Public Works Director Bob Reed, Transit Director Harry Taylor, and Community Development Director Ruth Borne, as well as members of the press and public. Citizen Input Julie Kessenich with the Recreation Center presented an update on the Town sponsored function in the park on December 8t" for the Holiday season. Holiday Lighting Contest awards were presented to the winners. Resolution At this time Council considered Resolution No. 02-56, Series of 2002 - Appointing C.G. Allen, III as Municipal Judge of Town of Avon. Councilor Buckley moved to approve Resolution No. 02-56 and Councilor Brown seconded the motion. The motion passed unanimously. Mayor Reynolds thanked Buck Allen for his years of service to the Town of Avon. Ordinances Second Reading Community Development Director Ruth Borne presented Ordinance No. 02-22, Series of 2002 - An Ordinance Adopting the Updated Zoning Map. She noted that the map update reflects all ordinances, resolution, rezonings and annexation that have changed the zoning of property in the Town since 2001. Some technical corrections were also made. Mayor Reynolds opened the public hearing, no comments were made and the hearing was closed. Councilor Brown moved to approve Ordinance No. 02-22 and Councilor Sipes seconded the motion. The motion passed unanimously and the Ordinance was adopted. First Reading Police Chief Jeff Layman presented and addressed the four public safety related ordinances together as a group. He noted that the ordinances are a result of a number of people participating in writing the content, including police, prosecuting attorney and municipal judge. The ordinances provide for writing the associated offenses into Municipal Court rather than Eagle County Court. Councilor McDevitt moved to approve the following Ordinances on first reading: ¦ Ordinance No. 02-23, Series of 2002 - Amending Title 9 of the Municipal Code of the Town of Avon relating to Bail Bond Condition Violations; and Providing Penalties for the Violation Hereof. ¦ Ordinance No. 02-24, Series of 2002 - Amending Title 10 of the Municipal Code of the Town of Avon Relating to Driver Licenses; and Providing Penalties for the Violation Hereof. ¦ Ordinance No. 02-25, Series of 2002 - Amending Title 9 of the Municipal Code of the Town of Avon Relating to Restraining Order Violations; and Providing Penalties for the Violation Hereof. ¦ Ordinance No. 02-26, Series of 2002 - Amending Title 10 of the Municipal Code of the Town of Avon Relating to Vehicle Registration; and Providing for the Violation Hereof. Councilor Brown seconded the motion and it passed unanimously. Council Buckley thanked Chief Layman for his work on making these ordinances happen. Resolutions Community Development Director Ruth Borne presented a resolution ratifying art in public places. She noted the Planning & Zoning Commission supports the resolution that was included in the Council packet. Councilor Wolfe drafted another version of the resolution and copies were distributed with his proposed changes: He noted that the Avon Arts Council agreed to the content of this proposed legislation (note that Councilor Wolfe currently sits on the Avon Arts Council). The question at hand was that the Town Council did not give its approval for installation of the busts in their current locations, but rather it was approved by the former Town Manager. The proposed legislation was written to identify a process for approving future artwork to be placed in the Town as well as address the removal of the busts at their current location. Councilor P. Buckley requested that the busts be removed by February 1St rather than the proposed July 1St Many of the statutes in Avon did not receive Town approval prior to installation. The Council agreed that a mistake was made and adopting the resolution helps the Town move forward with this issue. Councilor Buckley felt strongly that the statues should be removed and the artwork should be subject to the approval process. It was noted that the Arts Council would cover the costs associated with removal of the busts. The Town has historically assisted with some of the transporting of this statuary. Councilor Wolfe noted that the Arts Council is an independent organization funded by private donations, a group of people who procure statuary at wholesale prices. The Council was interested in inviting Rob Sperberg, Avon Arts Council to address the Council with regard to his group. Councilor Wolfe moved to approve the substitute Resolution No. 02-58, Series of 2002 - Ratifying Existing Public Art Locations (including Statuary) within the Town of Avon and Setting Forth Review and Design Considerations for All Future Art Installations. Councilor D. Buckley seconded the motion. Councilor P. Buckley moved to amend the motion to change the date to remove the busts by February 1St as opposed to July 1St stating that this gives them more than 45 days to comply. Councilor Wolfe confirmed again that the busts would be removed from their current location. Mayor Reynolds asked if there was a second to Councilor P. Buckley's amendment. There was no second to the amended motion. Mayor Reynolds called for those in favor of the original motion as follows: Brown, D. Buckley, McDevitt, Sipes, Wolfe. Against the motion was Councilor P. Buckley. The motion passed with a five to one vote. Councilor D. Buckley moved to approve Resolution No. 02-59, Series of 2002 - Canceling a Regular Town Council Meeting due to that evening being Christmas Eve. The motion was seconded and approved with a majority vote. Regular Council Meeting Page 2 of 3 December 10, 2002 New Business Councilor D. Buckley moved to appoint Buz Dider as the new Planning and Zoning Commission Member. Councilor Brown seconded the motion and it passed unanimously. Town Manager Report Manager Brooks noted that staff collaborated with council and department heads on input for an agenda for a council retreat on December 17t" at a Beaver Creek location. A draft was distributed and any comments should be directed to Larry Brooks. Town Attorney Report John Dunn asked the Council to consider pulling the audit agreement from the Consent Calendar so that two changes could be made, i.e. the indemnification clause and the multi-year commitment to a one-year commitment. Council agreed to consider the item at the next meeting. Consent Agenda Mayor Reynolds asked for a motion on the Consent Agenda. The Audit Engagement Letter-with Clifton Gunderson LLP was pulled from the agenda. Councilor McDevitt moved to approve the consent agenda as follows: Approval of the November 26, 2002 Regular Council Meeting Minutes Resolution No. 02-55, Series of 2002 - Appointing Larry Brooks Town Manager Resolution No. 02-57, Series of 2002 - Approving the Donation of Computer and Computer Equipment to the Avon Police Department Service Agreement with Vail Associates, Inc. on Dial-a-Ride Vehicles There being no further business to come before the Council, a motion was made to adjourn. The meeting adjourned. RESPECTFULLY SUBMITTED: Patty cK nny, T n Clerk APPROVED: Michael Brown Debbie Buckley Peter Buckley Mac McDevitt Buz Reynolds Brian Sipes Ron Wolfe Regular Council Meeting December 10, 2002 Page 3 of 3 Memo To: Honorable Mayor and Town Council Thru: Larry Brooks, Town Manager From: Patty McKenny, Town Clerk ff" Date: January 8, 2003 Re: Resolution No. 03-05, Series of 2003 Summary: Resolution No. 03-05, Series 2003 is presented to Council for their approval of the four locations used for posting the notices of public meetings. Previous Council Action: The Town Council adopts this type of resolution on an annual basis as required by Colorado Revised Statutes. Background: The four locations are as follows: ? Avon Municipal Complex, 400 Benchmark Road, Bulletin Board ? Avon Recreation Center, 325 Benchmark Road, Bulletin Board ? Alpine Bank, 10 W. Beaver Creek Boulevard, Bulletin Board ? City Market, 260 Beaver Creek Place, Front Lobby Bulletin Board Discussion: Colorado Revised Statutes, Subsection 24-6-402 addresses the specific guidelines involved with the open meetings law and posting notices. Notices must be posted at least 24 hours prior to each meeting. In addition to the posting, the regular council meeting agendas are published in the Vail Daily on the Monday before the Tuesday meeting. Recommendation: Staff recommends approval of this Resolution. Alternatives: Council could choose other locations for posting purposes. Proposed Motion: "I move to approve Resolution No. 03-05, Series of 2003, A Resolution approving the locations for posting the notices of public meetings. Town Manager Comments: Z-Z5 TOWN OF AVON, COLORADO RESOLUTION NO. 03-05 SERIES OF 2003 A RESOLUTION APPROVING THE LOCATIONS FOR POSTING THE NOTICES OF PUBLIC MEETINGS Whereas, Local Public Bodies, including the Avon Town Council, are required by Subsection 24-6-402 (2)(c) C.R.S., to designate annually at the Town Council's first regular meeting of each calendar year, the place at which notice will be posted at least 24 hours prior to each meeting. NOW, THERE BE IT RESOLVED BY THE AVON TOWN COUNCIL AS FOLLOWS: Notice of meetings of the Town Council required pursuant to Section 24-6-401, et seq., C.R.S. shall be posted within the boundaries of the Town at least 24 hours prior to each meeting at the following locations: Avon Municipal Complex, 400 Benchmark Road, Bulletin Board Avon Recreation Center, 325 Benchmark Road, Bulletin Board Alpine Bank, 10 W. Beaver Creek Boulevard, Bulletin Board City Market, 260 Beaver Creek Place, Front Lobby Bulletin Board ADOPTED THIS 14TH DAY OF JANUARY 2003. TOWN COUNCIL TOWN OF AVON, COLORADO Albert D. Reynolds, Mayor Attest: Patty McKenny, Town Clerk MEMORANDUM To: Honorable Mayor and Council Thru: Larry Brooks, Town Manager From: Jeff Layman, Chief of Police Date: January 9, 2003 Re: Law Enforcement Assistance Fund (LEAF) Grant Summary: In order to better protect and serve the guests and citizens of Avon, the Avon Police Department once again applied for this grant. Its purpose is to provide funds to aid in the prevention of drunken driving and the enforcement of laws pertaining to driving under the influence of alcohol and drugs. Last month, the Avon Police Department was awarded a $12,000 LEAF grant by the Colorado Department of Transportation, Office of Transportation Safety. This resolution acknowledges the purposes for and accepts the grant. Discussion: The Avon Police Department operated a number of DUI saturation patrols during 2002 under this grant. These patrols generally consist of one overtime police officer working from approximately 10 o'clock P.M. to 3 o'clock A.M. The department is required to dedicate this officer to DUI enforcement. Under the terms of the grant, the officer is allowed to support other- officers in emergency situations, but cannot be dispatched to routine calls. In 2002, the program increased DUI arrests, over 2001, from 73 to 84. We were also given permission to use leftover funds to purchase four portable breath-testing devices (PBT). In 2003, we plan to increase our prevention efforts by using the grant to fund public education seminars at Battle Mountain High School and at the time-share orientation talks given each week at the Christie Lodge. Financial Implications: Tile Town will realize $12,000 in grant revenue and spend it on the personnel costs associated with this program. It is revenue neutral. Recommendation: The staff recommends acceptance of this grant. Alternatives: Rejecting the grant will result in less DUI enforcement. Less time will be spent in DUI education and enforcement activities. Town Managger Comments: X0 /LU' ''mac"z?'?: TOWN OF AVON, COLORADO RESOLUTION NO. 03-06 SERIES OF 2003 A RESOLUTION APPROVING THE LAW ENFORCEMENT ASSISTANCE FUND (LEAF) CONTRACT 4L-0503 WHEREAS, the Town of Avon, on behalf of the Avon Police Department, has submitted an application to the Colorado Department of Transportation, Office of Transportation Safety for funding for a LEAF project for the enforcement of laws pertaining to the driving under the influence of alcohol or drugs, pursuant to 43-4-401 through 404, CRS and to LEAF Rules at 2CCR602.1; and WHEREAS, the State has approved an application and has prepared LEAF Contract which provides $12,00.00; and WHEREAS, the Town of Avon has the authority and responsibility to fund the Avon Police Department and to sign contacts on behalf of the Avon Police Department; and WHEREAS, a resolution by the Town of Avon formally approving the LEAF Contract and authorizing the proper signature to be affixed to the Contract indicating such approval is required by the State of Colorado. NOW, THERE BE IT RESOLVED, the Town of Avon hereby approves the term, conditions, and obligations of LEAF Contract and hereby authorizes the appropriate authority to sign the LEAF Contract on behalf of the Town of Avon. ADOPTED THIS 14TH DAY OF JANUARY 2003. TOWN COUNCIL TOWN OF AVON, COLORADO Albert D. Reynolds, Mayor Attest: Patty McKenny, Town Clerk Memo To: Honorable Mayor and Town Council Thru: Larry Brooks, Town Manager From: Norman Wood, Town Engineer'- Anne Martens, Assistant Town Engineer Date: January 4, 2003 Re: Resolution No. 03 - 07, Approving the Final Plat for Second Amended Condominium Map and Resubdivision of Lots A and B, Avon Center at Beaver Creek, A Resubdivision of Lots 47, 48, 49, 50, 51, 52, 53, & 54, Block 2, Benchmark at Beaver Creek, Amendment No. 4, Town of Avon, Eagle County, Colorado (130 West Beaver Creek Blvd.) Summary: Stratford at Avon, LLC, owner's of Lots A and B, Avon Center at Beaver Creek, have submitted a Final Plat for the Second Amended Condominium Map and Resubdivision of Lots A and B, Avon Center at Beaver Creek, A Resubdivision of Lots 47, 48, 49, 50, 51, 52, 53, & 54, Block 2, Benchmark at Beaver Creek, Amendment No. 4, Town of Avon, Eagle County, Colorado. The Subdivision is in conformance with the Title 16 of the Avon Municipal Code, Subdivisions. Recommendations: Staff recommends approval of Resolution No. 03 - 07, Series of 2003, A Resolution Approving the Final Plat for Second Amended Condominium Map and Resubdivision of Lots A and B, Avon Center at Beaver Creek, A Resubdivision of Lots 47, 48, 49, 50, 51, 52, 53, & 54, Block 2, Benchmark at Beaver Creek, Amendment No. 4, Town of Avon, Eagle County, Colorado, subject to: Prior approval of Resolution 03 - 04, Series of 2003, A Resolution Approving the Preliminary Plat for Second Amended Condominium Map and Resubdivision of Lots A and B, Avon Center at Beaver Creek, A Resubdivision of Lots 47, 48, 49, 50, 51, 52, 53, & 54, Block 2, Benchmark at Beaver Creek, Amendment No. 4, Town of Avon, Eagle County, Colorado. 2. Completion of technical corrections as identified by staff. Town Manager Comments: C:\Documents and Settings\nwood\Local SettingsUemporary Internet Files\OLK2\LABAC@BCFP0307.doc TOWN OF AVON RESOLUTION NO. 03 - 07 Series of 2003 A RESOLUTION APPROVING THE FINAL PLAT FOR THE SECOND AMENDED CONDOMINIUM MAP AND RESUBDIVISION OF LOTS A AND B, AVON CENTER AT BEAVER CREEK, A RESUBDIVISION OF LOTS 47, 48, 49, 50, 51, 52, 53 & 54, BLOCK 2, BENCHMARK AT BEAVER CREEK, AMENDMENT NO. 4, TOWN OF AVON, EAGLE COUNTY, COLORADO. WHEREAS, Stratford at Avon, LLC. has submitted a Final Plat for Second Amended Condominium Map and Resubdivision of Lots A and B, Avon Center at Beaver Creek, A Resubdivision of Lots 47, 48, 49, 50, 51, 52, 53 & 54, Block 2, Benchmark at Beaver Creek, Amendment No. 4, Town of Avon, Eagle County, Colorado; and WHEREAS, the Final Plat has been reviewed by the Town Staff, and WHEREAS, the Final Plat was found to be substantially in conformance with Title 16 of the Avon Municipal Code; and WHEREAS, the proposed subdivision complies with the requirements for consideration as a Final Plat. NOW, THEREFORE BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF AVON, that the Final Plat for Second Amended Condominium Map and Resubdivision of Lots A and B, Avon Center at Beaver Creek, A Resubdivision of Lots 47, 48, 49, 50, 51, 52, 53 & 54, Block 2, Benchmark at Beaver Creek, Amendment No. 4, Town of Avon, Eagle County, Colorado, is hereby approved by the Town of Avon subject to: 1. Prior approval of Resolution 03 - 04, Series of 2003, A Resolution Approving the Preliminary Plat for Second Amended Condominium Map and Resubdivision of Lots A and B, Avon Center at Beaver Creek, A Resubdivision of Lots 47, 48, 49, 50, 51, 52, 53 & 54, Block 2, Benchmark at Beaver Creek, Amendment No. 4, Town of Avon, Eagle County, Colorado. C-\T)ncmnents and Setting-\nwnnd\T,ncal Settings\Temnnrarv Tnternet File.e\01,K2\1.ARAC na RC'FPRe..-0')0 .rlnc 2. The completion of technical corrections as identified by Town Staff. ADOPTED THIS DAY OF , 2003. TOWN COUNCIL TOWN OF AVON, COLORADO Albert D. Reynold, Mayor ATTEST: Patty McKenney Town Clerk C.-Mocnments and Settings\nwnnd\T,ncal Settings\Temnorarv Internet Files\nT,K2\T,ARAC'(a?RCFPRe.,0'107.dnc I Memo To: Honorable Mayor and Town Council Thru: Larry Brooks, Town Manager From: Valerie Barry, Finance Officer Date: December 8, 2003 Re: Auditors' Engagement Letter Summary: Attached is the revised engagement letter from Clifton Gunderson LLP for the audit of the Town's financial statements for the 2002. An engagement letter is a requirement of generally accepted auditing standards for an independent auditor. The Town's existing engagement letter expired with the 2001 audit. Previous Council Action: The engagement letter has been revised to cover only the year 2002 and to exclude the paragraph on indemnification by the Town of Avon. Discussion: The engagement letter sets out the scope and timing of the audit services, indicates that the audit will be performed in accordance with generally accepted auditing standards, identifies the normal responsibilities of the auditor and of Town management, an.4 sets out the standard fees for the engagement. Financial Implications: The not-to-exceed audit fee of $21,500 for the 2002 audit is within the Town's budget. Town Manger Comments: z Attachments: Engagement letter from Clifton Gunderson LLP, Certified Public Accountants Page 2 Town of Avon January 8, 2003 Our audit is designed to provide reasonable, but not absolute, assurance of detecting misstatements, whether caused by error or fraud, that, in our judgment, could have a material effect on the financial statements as a whole. It is not designed to detect error or fraud that is immaterial to the financial statements. Our audit will be based upon tests and samples, since detailed auditing of all transactions is not practicable. The concept of selective testing of data is generally accepted as a valid and sufficient basis for an auditor to express an opinion on financial statements. Selective testing involves judgement both as to the number of transactions we examine and the areas to be tested. Because we will not perform a detailed examination of all transactions, there is an inherent risk that we will not detect material errors, fraud, or other illegal acts, if they exist. There is also an inherent risk that violations of compliance requirements and other responsibilities imposed by state and federal statutes and regulations or assumed by contracts, if they exist, will not be detected. Management has the responsibility for identifying and ensuring that the entity complies with the laws and regulations applicable to its activities. Management also has the responsibility for establishing and maintaining a sound system of internal control, which is the best means of preventing or detecting errors, fraudulent financial reporting, misappropriation of assets and other violations. While an audit includes obtaining an understanding of internal control sufficient to plan the audit and to determine the nature, timing and extent of audit procedures to be performed, it is not designed to provide assurance on internal control or to identify reportable conditions. However, we will inform you of any reportable conditions that come to our attention. Your personnel will provide us with the necessary detailed trial balances and supporting schedules, a list of which will be provided. We expect that your office personnel will help us by locating and submitting to us invoices, vouchers, canceled checks and other documents and records that we request. We wish to emphasize that management has the responsibility for the proper recording of transactions, for the safeguarding of assets, for compliance with all applicable laws and regulations and for the substantial accuracy of the financial statements. Management is responsible for adjusting the financial statements to correct material misstatements and for affirming to us in the representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the financial statements taken as a whole. Management's responsibility includes establishing and maintaining internal control and retaining, supervising and training qualified personnel in areas affecting financial matters. Management is also responsible for making all financial records and related information available to us. Although our firm may prepare or help in preparing your financial statements, the statements are the representations of management. As part of this responsibility, you agree to provide us, before the delivery date of the financial statements, with written confirmation of the representations made to us by you and your staff during the course of our engagement. F Page 4 Town of Avon January 8, 2003 We very much appreciate the opportunity to serve you and will be pleased to discuss any questions you may have. Very truly yours, LLB The services described in the foregoing letter are in accordance with our requirements and we understand the terms and conditions recited above. Town of Avon By Title Memo To: The Honorable Mayor and Town Council From: Harry N. Taylor, Director of Transportation Thru: Larry Brooks, Town Manager Date: December 23, 2002 Re: Service Agreement with the Eagle River Fire Protection District Summary: The Eagle River Fire Protection District has requested the Town of Avon to continue performing Repair and Maintenance services on all Eagle River Fire Protection District vehicles. The Town of Avon Fleet Maintenance Division at the Swift Gulch Maintenance Facility will perform this work. The repair "shop rate" will be $80.00 per hour for the term of the Service Agreement. Discussion: This agreement is a continuation of the repair and maintenance services provided to the Avon Fire Department since the early nineties. Following the transition from Avon Fire Department to the Eagle River Fire Protection District, an IGA for the repair and maintenance services became necessary. Financial Implications Both the Fleet Maintenance expense and revenue are reflected in the Fleet Maintenance 2003 budget. The estimated revenue in 2003 from the Eagle River Fire Protection District is $39,371. This contract represents 7% of Fleet Maintenance's third party revenue for 2003. Recommendation: The recommendation is to approve the request by the Eagle River Fire Protection District to provide Repair and Maintenance services under a Service Agreement for a one-year period. Town Manager Comments: Memo To: The Honorable Mayor and Town Council From: Harry N. Taylor, Director of Transportation Thru: Larry Brooks, Town Manager Date: December 23, 2002 Re: Service Agreement with the Eagle River Fire Protection District Summary: The Eagle River Fire Protection District has requested the Town of Avon to continue performing Repair and Maintenance services on all Eagle River Fire Protection District vehicles. The Town of Avon Fleet Maintenance Division at the Swift Gulch Maintenance Facility will perform this work. The repair "shop rate" will be $80.00 per hour for the term of the Service Agreement. Discussion: This agreement is a continuation of the repair and maintenance services provided to the Avon Fire Department since the early nineties. Following the transition from Avon Fire Department to the Eagle River Fire Protection District, an IGA for the repair and maintenance services became necessary. Financial Implications Both the Fleet Maintenance expense and revenue are reflected in the Fleet Maintenance 2003 budget. The estimated revenue in 2003 from the Eagle River Fire Protection District is $39,371. This contract represents 7% of Fleet Maintenance's third party revenue for 2003. Recommendation: The recommendation is to approve the request by the Eagle River Fire Protection District to provide Repair and Maintenance services under a Service Agreement for a one-year period. Town Manager Comments: ncl. services performed the previous month. Payment shall be remitted within ten (10) days of receipt of invoice. 4. Terms and Termination: This Agreement will be effective as of January 1, 2003 and will terminate on December 31, 2003 unless Contractor fails to substantially perform the duties and obligations in accordance herewith. In such an event, ERFPD may terminate this Agreement upon seven- (7) days written notice to the Contractor, unless Contractor cures the breach within the Seven- (7) day remedy period. Either party may terminate this Agreement without cause upon 30 Days written notice. 5. Relationships and Taxes: The relationship between the parties is that of independent contracting parties, and nothing herein shall be deemed or construed by the parties hereto or by any third party as creating a relationship of principal and agent or partnership, or of a joint venture between the parties. Contractor shall be solely responsible for any tax, withholding or contribution levied by the Federal Social Security Act. Contractor is not entitled to unemployment compensation or other employment related benefits, which are otherwise made available by ERFPD to its employees. Contractor shall provide ERFPD an original of its Form W-9 (Request for Taxpayer Identification Number of Certification). 6. Warranty: Contractor shall perform all Services in a prompt, efficient end workmanlike manner. Contractor shall promptly correct any defective work. 7. Assignment: Contractor's duties hereunder requires particular expertise and skills, and may not be assigned to any third party without the expressed written consent of ERFPD, and any attempt to do so shall render this Agreement null and void and no effect as respects the assignee (s) and shall constitute an event of default by Contractor. 8. Waiver: Failure to insist upon strict compliance with any terms, covenants, and/ or conditions hereof shall not be deemed a waiver of such term, covenant, or condition, nor shall any waiver or relinquishment of any right or power hereunder at any time or more times be deemed a waiver or relinquishment of such right or power at any other time or times. 9. Benefit: The terms, provisions, and covenants contained in this Agreement shall apply to, inure to the benefit of and be binding upon the parties hereto and their respective heirs, successors in interest, and legal representatives except as otherwise herein expressly provided. 10. Situs and Severability: The laws of the State of Colorado shall govern the interpretation, validity, performance and enforcement of this Agreement. If any provision of this Agreement shall be held to be invalid or unenforceable, the validity and enforceability of the remaining provisions of this Agreement shall not be affected thereby. 11. Modification: This Agreement contains the entire agreement between the parties, and no agreement shall be effective to change, modify, or terminate in EXHIBIT A "A" PM 3,000 miles or Preventive Maintenance 250 hours Inspection $80.00 hr. Plus parts & sublet "Annual" every 12months $80.00 hr. Preventive Maintenance Plus parts & Inspection sublet NOTE: Included as a part of Exhibit A is the vehicle listing applicable to this agreement as of January 1, 2003. Memo To: The Honorable Mayor and Town Council From: Harry N. Taylor, Director of Transportation Thru: Larry Brooks, Town Manager Date: December 23, 2002 Re: Service Agreement with the Eagle County Ambulance District Summary: The Eagle County Health Services District d/b/a Eagle County Ambulance District has requested the Town of Avon to perform Repair and Maintenance services on all Eagle County Ambulance District vehicles. This will be the third year for performing repair and maintenance services on ECAD equipment. The Town of Avon Fleet Maintenance Division at the Swift Gulch Maintenance Facility will perform this work. Our charge will be $85.00 per hour for the term of the Service Agreement. Financial Implications Both the Fleet Maintenance expense and revenue are reflected in the Fleet Maintenance 2003 budget. The estimated revenue in 2003 from ECAD is $17,037. The ECAD contract represents 3% of Fleet Maintenance's third party revenue for 2003. Recommendation: The recommendation is to approve the request by the Eagle County Ambulance District to provide Repair and Maintenance services under a Service Agreement for a one-year period. Town Manager Comments: ?ncT~ SERVICE AGREEMENT This agreement is made and entered into this day of , 2002 by and between Eagle County Ambulance District whose address is P.O. Box 990, Edwards, Colorado (hereafter know as "ECAD") and the Town of Avon whose address is P.O. Box 1726, 500 Swift Gulch Road, Avon, Colorado, 81620 (hereafter designated as "Contractor'). RECITAL In consideration of the obligation of ECAD to pay the Contractor as herein provided and in consideration of the other terms and conditions hereof, the parties agree as follows: 1. Contractor Services: Contractor will, during the term of this Agreement, provide: (a) Routine maintenance and preventive maintenance ("Routine Maintenance") of the Eagle County Ambulance vehicles. Service will be performed on approximately 9 vehicles, although the number of vehicles serviced may be increased or decreased in ECAD's sole discretion. Routine Maintenance will be performed at least every 3,000 miles or 250 hours of use. Routine Maintenance shall consist of those services outlined in Exhibit A attached hereto. (b) Repair and replacement work as requested by ECAD. No payment for any repair or replacement work shall be due unless ECAD has approved of such charges. Services may be commenced with verbal approval by ECAD of a written estimate submitted by Contractor. Repair and Replacement work consists of the following types of work, including without limitation, transmissions repairs, engine repairs, rear end repairs and any work or repairs exceeding $2,000.00. ECAD acknowledges that subcontractors will perform certain repair work. Contractor shall be responsible for assuring that all such subcontracted work will be performed promptly and in accordance with the terms and conditions of this Agreement. (collectively the "Services") 2. Facilities: Contractor represents that it's facilities are in good repair and adequately equipped and that it has a sufficient staff to perform all work in a timely manner. All Routine Maintenance shall be completed within 24 hours of any vehicle being brought to Contractor's facility. 3. Compensation: In consideration of Contractor's services during the term of this Agreement, ECAD will pay Contractor $85.00 per hour for repair and replacement work. Materials and sublet work shall be charged at cost plus ten percent. Invoice shall be issued by the 10th of each month for services performed the previous month. Payment shall be remitted within ten (10) days of receipt of invoice. Contractor's Fueling Facilities may be used by ECAD. The cost of Unleaded Gasoline and Diesel Fuel will be at the Contractor's cost plus ten cents per gallon. 4. Terms and Termination: This Agreement will be effective as of January 1, 2003 and will terminate on December 31, 2003 unless Contractor fails to substantially perform the duties and obligations in accordance herewith. In such an event, ECAD may terminate this Agreement upon seven (7) days written notice to the Contractor, unless Contractor cures the breach within the Seven (7) day remedy period. Either party may terminate this Agreement without cause upon 30 Days written notice. Relationships and Taxes: The relationship between the parties is that of independent contracting parties, and nothing herein shall be deemed or construed by the parties hereto or by any third party as creating a relationship of principal and agent or partnership, or of a joint venture between the parties. Contractor shall be solely responsible for any tax, withholding or contribution levied by the Federal Social Security Act. Contractor is not entitled to unemployment compensation or other employment related benefits, which are otherwise made available by ECAD to its employees. Contractor shall provide ECAD an original of its Form W-9 (Request for Taxpayer Identification Number of Certification). 6. Warranty: Contractor shall perform all Services in a prompt, efficient end workmanlike manner. Contractor shall promptly correct any defective work. 7. Assignment: Contractor's duties hereunder requires particular expertise and skills, and may not be assigned to any third party without the expressed written consent of ECAD, and any attempt to do so shall render this Agreement null and void and no effect as respects the assignee (s) and shall constitute an event of default by Contractor. 8. Waiver: Failure to insist upon strict compliance with any terms, covenants, and/ or conditions hereof shall not be deemed a waiver of such term, covenant, or condition, nor shall any waiver or relinquishment of any right or power hereunder at any time or more times be deemed a waiver or relinquishment of such right or power at any other time or times. 9. Benefit: The terms, provisions, and covenants contained in this Agreement shall apply to, inure to the benefit of and be binding upon the parties hereto and their respective heirs, successors in interest, and legal representatives except as otherwise herein expressly provided. 10. Situs and Severability: The laws of the State of Colorado shall govern the interpretation, validity, performance and enforcement of this Agreement. If any provision of this Agreement shall be held to be invalid or unenforceable, the validity and enforceability of the remaining provisions of this Agreement shall not be affected thereby. 11. Modification: This Agreement contains the entire agreement between the parties, and no agreement shall be effective to change, modify, or terminate in whole or in part unless such agreement is in writing and duly signed by the party against whom enforcement of such change, modification, or termination is sought. EXECUTED this l 9 day of a-?m 6 , 2002. Eagle County Ambulance District By: ?r1y? G? EXECUTED this day of , 2002. TOWN OF AVON By: EXHIBIT A ,,A, PM 3,000 miles or $85.00 hr. Preventive Maintenance 250 hours Plus parts & Inspection sublet "Annual" every 12months $85.00 hr. Preventive Maintenance Plus parts & Inspection sublet NOTE: Included as a part of Exhibit A is the vehicle listing applicable to this agreement as of January 1, 2003. AVON BEAVER CREEK EQUIPMENT LIST BY DEPARTMENT Page 1 Program FMG210 DEPARTMENT: 10 - EAGLE COUNTY AMBULANCE DISTRICT Date 12/04/02 Release 5.z Time 12:58 --DATE-- LICENSE- ---DEPR--- --MAINT--- -YTD-- --MILES HRS-- M EQUIP# YR ---MAKE--- --MODEL--- CLASS ---SERIAL NUMBER---- -ACQRD-- -NUMBER- ---COST--- --VALUE--- ---LTD---- -MILES BEG-FY CURRNT T 777A - 02 FORD EXPLORER L4U 1FMDU73W92UD57585 09/23/02 TEMP 22000.00 0.00 1229.30 16 1000 1016 M 778A 01 FORD EXPEDITION L4U IFMPU16LXlLA86925 02/28/01 168-CMY 25000.00 0.00 2136.25 12116 3007 15123 M 779A 01 FORD EXPEDITION L4U 1FMPU16L81LA86924 02/28/01 169-CMY 25000.00 0.00 1324.85 7377 6987 14364 M 780A 98 FORD E450 AMB IFDWE30FOWHA45463 10/27/00 EMF1771 22000.00 0.00 4500.76 15021 91712 106733 M 781A 99 FORD E450 AMB 1FDWE30F1XHA14076 10/27/00 EMG1102 22000.00 0.00 8300.26 21859 67669 89528 M 782A 01 FORD E350 AMB 1FDWE35F61HA57750 03/07/01 361-CNC 50000.00 0.00 4399.10 18089 37171 55260 M 783A 02 FORD E450 AMB 1FDWE35F82HA21091 10/27/00 EMC5335 22000.00 0.00 3726.43 0 109050 20020 M 784A 00 FORD E350 AMB 1FDWE35F7YHA29756 10/27/00 745ADF 22000.00 0.00 9315.62 14321 70746 85067 M 785A 97 FORD E450 AMB 1FDKE30FIVRA75228 10/27/00 EMH3041 22000.00 0.00 3819.62 13691 87601 101292 M LYN 98 FORD EXPLORER L4U IFMZU34EOWZA99891 10/27/00 EMF2190 22000.00 0.00 90.99 0 68437 55202 M SRK 96 FORD EXPLORER L4UP 1FMDU34X7TZB32571 10/27/00 EMD4428 22000.00 0.00 181.55 0 66908 66908 M * DEPT TOTALS: ITEMS I COST $276 ,000 DEPRECIATED VALUE $0 MAINTENANCE (LTD) $41,906 MTHLY CHG + INSUR. AMT $0 MILES DRIVEN (YTD) 102490 HOURS DRIVEN (YTD) / ITEMS 0 / 0 OTHER METER USED (YTD) / ITEMS 0 / 0 Memo To: Honorable Mayor and Town Council Thru: Larry Brooks, Town Manager - milli From: Norm Wood, Town Engineer i Date: January 7, 2003 Re: The Village (at Avon) Filing 1 Contract Amendment / Turner Collie & Braden, Inc. Construction Management/Inspection Services Summary: The attached Contract Amendment from Turner Collie & Braden, Inc., is for Construction Management/Inspection Services for The Village (at Avon) Filing 1, public improvements construction per the Final Plat and Subdivision Improvements Agreement. This amendment was requested in order to extend their services through this year's anticipated construction period. We believe it is necessary to provide a level of assurance that construction of the public improvements in The Village (at Avon) are constructed in accordance with the approved plans and construction documents. This outside monitoring is necessary because of the level of activity occurring within The Village (at Avon) Filing 1 and the expected marginal conditions associated with early startup and fast track construction schedule. The proposed services include periodic observation of construction activities, material testing review and assurance testing if required, review and evaluation of potential corrections and changes, attendance at construction progress meetings, review of pay request applications, and other related activities as required to support the administration and monitoring of construction activities required by the Final Plat and Subdivision Improvements Agreement. The Estimated cost of these services is not to exceed $55,179.93 without prior written approval. The Town will be reimbursed for the full cost of these services as stipulated in the Subdivision Improvements Agreement. Approval of the Turner Collie & Braden, Inc., Contract Amendment for Construction Management/Inspection Services for The Village (at Avon) Filing 1 public improvements construction in accordance with the Final Plat and Subdivision Improvements Agreement with an estimated cost not to exceed $55,179.93 without prior approval is recommended. C\Engineering\Avon Village\2.0 Filing 1\2.8 Construction\2.8.2 Quality Control Services\2.8.2.1 Service Agreements\TC&B, Inc Amendment Merno.Doc Recommendations: Approve the Turner Collie & Braden, Inc., Contract Amendment for Construction Management/Inspection Services for The Village (at Avon) Filing 1 public improvements construction in accordance with the Final Plat and Subdivision Improvements Agreement with an estimated cost not to exceed $55,179.93 without prior approval. Town Manager Comments: L\Engineering\Avon Village\2.0 Filing 1\2.8 Construction\2.8.2 Quality Control Services\2.8.2.1 Service Agreements\TC&B, Inc Amendment MemO.Doc TurnerCollieOBraden Inc. Engineers • Planners • Project Managers 03 January 2003 Norman E. Wood, P.E. Town of Avon Post Office Box 975 Avon, CO 81620 Subject: The Village at Avon, Filing #1, Contract Amendment Dear Norman, 214 Eighth Street Suite 310 Glenwood Springs, Colorado 81601 Tel: (970) 945-5351 Fax: (970) 945-5365 Please find the attached spreadsheet detailing the estimated additional contract amount required to continue inspection starting April 15, 2003 and continuing half time presence through the end of August 2003. Also included in the estimate are 45 hours of review time. This time will be spent reviewing project documentation to date, in order to compile a comprehensive list of outstanding items, which will require either additional work or documentation prior to acceptance by the Town of Avon. The only addition to the original scope of services (see attached) is the review mentioned above. The scope and amount of work are at the discretion of the Town of Avon. If the needs of the Town change during the course of the project, the resources allocated to this project will be modified to. fit those needs. Please call with any questions or comments regarding this estimate. J espectfully yours, o eph E. Bair S for Project Manager Turner Collie & Braden Enclosures (2) Original Scope of work Cost Estimate cc: File E s t a h I is he d in 1 9 4 6 Engineering Excellence for Over One-Half Century AN A E C 0 M COMPANY Town of Avon Village (at Avon) Filing 1 Scope of Services 1. PROJECT DESCRIPTION The Village of Avon - Filing 1 is a commercial project being built North and South of I- 70. Public improvements will be a part of this project. Included in the improvements are the following: Earthwork, which entails clearing, excavation and the placement of compacted fill for the I-70 Interchange and Post Blvd. Road Construction, including the preparation of subgrade, placement of road base, placement of asphalt paving, installation of guard rail, installation of concrete sidewalks, roadway striping and signage. Drainage and debris flow mitigation, including the construction of retention ponds, storm sewers and outlet structures. Re-vegetation and Erosion Control, including measures control during construction, and re-seeding all portions of the right of way disturbed by construction. Utilities, Including the construction of sanitary sewer and domestic waterlines. During the construction of these public improvements, Turner Collie & Braden is pleased to offer the following construction management services: II. CONSTRUCTION MANAGEMENT TASKS A. Construction Management/Inspection Services Provide a Project Engineer with the following construction management and inspection support: 1. Construction Coordination: Attend the Contractors Weekly scheduling meetings where issues which are impacting progress, the cost to complete the work, and significant situations encountered related to the construction of the Project will be discussed. Meeting minutes will be reviewed to evaluate the impact of items discussed, decisions reached, direction given, and actions to be taken. TumerCollieOBraden Inc. Engineers • Planners • Project Managers 2. Review of Construction for Conformance with Plans and Specifications: Monitor the Contractor's construction activities with respect to the contract documents and relevant schedule submittals governing the performance of the work. Coordinate with the designer during construction with recommendations regarding revisions to the plans. 3. Processing of Shop/Working Drawings Submitted by the Contractor: Submittals, design drawings, shop drawings, materials, and test procedures received from the Contractor will be reviewed for conformance to the approved plans. 4. Daily Quality Control Inspection: Perform as-needed quality control inspections of construction activities to document construction activities performed and assessment of conformance with the contract documents. Inspection items will include those identified for the project. 5. Quantity Control: Contractor' pay request will be reviewed for consistency with actual work completed, a synopsis of this review will be forwarded to the Town for its use. 6. Project Documentation: Daily diaries will be completed to document all problems and events that occur during the inspector's time on the project. Diaries will include details of work in progress, labor and equipment utilized, acceptability of materials used, problems encountered, and contacts with or directions issued to the contractor. B. Post Construction Support 1. Completion Inspection and Punch List: Conduct a final inspection with the Contractor upon substantial completion. The result of this inspection is the development of a punch list of remaining and/or outstanding work to be performed by the Contractor prior to final project acceptance. 2. As-Construction Drawings: Review for completeness full sized as- constructed-drawings prepared by the Contractor. 3. Completion Inspection and Close-Out: Following the completion of all punch list items by the Contractor, conduct a final inspection with representatives from the Contractor, to confirm the completion of all work. The result of this inspection will constitute final project acceptance and initiation of the Contractor's warranty period for the work. TurnerCollie,013raden Inc. Engineers • Planners • Project Managers 2 III. DELIVERABLES Deliverables generated during the project will include the following and will be submitted throughout the duration of the project, or at specific dates commensurate with the deliverable: 1. Project correspondence generated and received during the project. 2. The Contractor will be responsible for submitting certifications to the inspector, these will be reviewed and forwarded to the Town of Avon for their records. 3. Construction management records generated including minutes of meetings, project diary, inspection reports, and other documentation as prepared during the course of construction in accordance with The Town of Avon requirements. IV. ADDITIONAL SERVICES Additional construction management services are available if the Town so chooses, they include but are not limited to the following tasks: A. Review of Contractor's Traffic Control Plan During construction, monitor the Contractor's approved traffic control plan for implementation of traffic signing, barriers, and other traffic control measures. Relocations and adjustments to detours will be coordinated with the Contractor, Town of Avon, and other impacted agencies. B. Check Surveying Provide quality control surveying and quantity verifications as needed. (The Contractor is responsible for performing all surveying required to properly lay out and construct the work covered under this contract.) C. Quantity Control Quantities of work elements constructed will be measured and recorded to support the preparation and processing of progress pay estimates to the Contractor. Quantities will be documented in an interim quantity book for tracking of quantities constructed as compared to the original design quantities on the project. Quantities of work will be agreed upon with the Contractor and then reflected in monthly progress payment requests. Assist the Town of Avon in resolving disputes in quantities with the Contractor prior to the preparation of the pay estimate. D. Contaminated Material Notification Monitor construction operations and notify the Town of Avon immediately should contaminated material be encountered or developed TurnerCollieOBraden Inc. Engineers • Planners • Project Managers 3 on the project. When such material is identified, procedures developed by the Contractor to mitigate the problem will be reviewed and a recommendation provided. DESIGN SUPPORT SERVICES Provide design support on an as-directed basis to the Town Engineer and the Town of Avon to provide the following: A. Responses to Contractor Respond to Contractor request for information, field clarifications, and value engineering proposals. B. Design and Documentation New or revised design drawings of specifications as necessary and assist the Town of Avon in the preparation of documentation for contract amendments. C. Cost Estimates Cost estimates for all proposed changes. D. Emergency Field Inspections Designers can perform emergency field inspections on an as needed basis to respond to field conflicts or engineering clarifications. PROJECT MANAGEMENT A. Progress Reports Prepare monthly progress reports for the Town of Avon documenting project progress, conformance with Contractor's schedule, status of change orders, and potential/ongoing problems. B. Change Orders Prepare project change orders and minor contract revisions. C. Project Coordination Track project costs and coordinate project personnel including surveyors and material testers. D. Certified Payroll Review certified payroll documentation provided by the Contractor and conduct random interviews of Contractor employees to determine if the Contractor is in conformance with EEO policies. TurnerCoilieQ?rBraden Inc. Engineers. Planners • Project Managers 4 Cost Estimate Project: Location: Firm Name: Name of Preparer: Phone No.: Scope of Work Date: Type of Proposal: Contract Time: Estimated Beginning Date: Village (at Avon) Filing 1, Ammendment #1 Avon, CO Turner Collie & Braden Inc. Joseph E. Bair (970) 945-5351 2-Jan-03 CPM 240 Days 15-Jan-03 Multiplier = 2.915 LABOR DISCIPLINE Hourly Work Name Classification Rate' Hours Total Joseph E. Bair Principal $44.30 245 $10,853.50 Nicholas Senn Project Manager $36.84 180 $6,631.20 Kae McDonald Document Coordinator $17.94 34 $609.96 0 $0.00 $0.00 0 $0.00 TOTAL DIRECT LABOR 459 $18,094.66 TOTAL LABOR, INDIRECT COSTS AND FEE (MULTIPLIER 2.915) $52,745.93 OTHER DIRECT COSTS (DIRECT NON-LABOR EXPENSES) This number for estimate purposes on ly, actual costs incurred are billed as directs Reproductions Xerox Copies - B & W 150 Each @ $0.10 $15.00 Xerox Copies - Color 0 Each @ $2.00 $0.00 Plan Reproduction 0 SF $0.08 $0.00 Lodging 0 Months $1,200 $0.00 Per Diem 0 Weeks $100 $0.00 Mileage 5,280 Miles @ $0.43 $2,244.00 CADD Time 0 Hours @ $14 $0.00 Deliveries 5 Each @ $15.00 $75.00 Office Supplies 0 Lump Sum @ $25.00 $0.00 Field Supplies 1 Lump Sum @ $100.00 $100.00 Telephone 0 Months $25.00 $0.00 TOTAL OTHER DIRECT COSTS $2,434.00 OUTSIDE SERVICES, Vendors TOTAL OUTSIDE SERVICES COSTS $0.00 TOTAL CONTRACT COSTS ANTICIPATED FOR NOVEMBER $55,179.93 Amount Remaining in Original Contract $0.00 Total Ammendment Request $55,179.93 declare that to the best of my knowledge the statements made on this document are true and complete and that gage rates and other proposed costs on this contract are accurate and complete and include no unallowable or uplicate costs and that I am a Senior Project Manager and a duly authorized representative of the firm of: urnerCollie & Braden Inc. 319 Grand Ave. Ilenwood Springs, CO 81601 Joe Bair aA-A (Typed Name) gnature) 03 LS?? aov? (Date Signed) taskhour Avon Filing #1 PROJECT PERSON-HO! R ESTIMATE --- ---- -- _ Principal Project Project ! Field Word TOTAL TASK , Manager, Engineer' Inspector! Proc. HOURS Task Group 1. Construction Oversight T 1.1 Coordination/Weekly meetings 0 1.2 Coordination/Shop drawing & CMO Recommendations 0 1.3 'Quality Control Inspection 140 140 280 1.4 Review pay requests - - - - - 0 -- 1.5 Project Documentation 60 40 34 134 1.6 Final Inspection and punchlist 0 - 1.7 As built review 1_.8 Document Review for Punch list Items - - 45 0 45 --- 0 SUBTOTAL 0 245 180 0 34 459 - -- , - -? - 0 00 SUBTOTAL 0 0 0 0 0 0 - --- -- 0 -- 0 - - __ SUBTOTAL - - - - --- 0 0 0 1 0 0 0 - ---- 0 I T ------ TOTAL 0 245 180 0 1 34 459 Page 1 ..c c a 0 M O O Om p N N m N H W t9 M O O N N ?. o o a ° coo ooo? N ? m n ? a m v rn 7 o ? N Q 7 Q O O O O 00 C o c o r ? m _? O . m V O C ? d ? E 'a o0 0o coo 0000 c y a m m a v m v m m E E a 0 0 0 o m o 0 0 0 0 LL o 0 NN 0 o acv co 0 0 0 0 0 v 4 Q 0 0 0 0 O O O O O O A O O O O N O O o 0 0 N m m m LL O O N O N O 0 0 0 0 c N m v m a m o ? 2 c = c o a o ? m r ? Ol d U Q C D fA O C p O d C C Im O U ? d m 9 .a ? ?? d? N r N n N d a3 a F y c a C, m m > a - E -O at0i o m o x m-- o CL F- O F W 0 E LT <0 C N c O ? O c m (n R co ? Y W U ? U 0 ? Z Y Town of Avon Village (at Avon) Filing 1 Scope of Services 1. PROJECT DESCRIPTION The Village of Avon - Filing 1 is a commercial project being built North and South of I- 70. Public improvements will be a part of this project. Included in the improvements are the following: Earthwork, which entails clearing, excavation and the placement of compacted fill for the I-70 Interchange and Post Blvd. Road Construction, including the preparation of subgrade, placement of road base, placement of asphalt paving, installation of guard rail, installation of concrete sidewalks, roadway striping and signage. Drainage and debris flow mitigation, including the construction of retention ponds, storm sewers and outlet structures. Re-vegetation and Erosion Control, including measures control during construction, and re-seeding all portions of the right of way disturbed by construction. Utilities, Including the construction of sanitary sewer and domestic waterlines. During the construction of these public improvements, Turner Collie & Braden is pleased to offer the following construction management services: II. CONSTRUCTION MANAGEMENT TASKS A. Construction Management/Inspection Services Provide a Project Engineer with the following construction management and inspection support: 1. Construction Coordination: Attend the Contractors Weekly scheduling meetings where issues which are impacting progress, the cost to complete the work, and significant situations encountered related to the construction of the Project will be discussed. Meeting minutes will be reviewed to evaluate the impact of items discussed, decisions reached, direction given, and actions to be taken. TurnerCollieOBraden Inc. Engineers • Planners • Project Managers 1 2. Review of Construction for Conformance with Plans and Specifications: Monitor the Contractor's construction activities with respect to the contract documents and relevant schedule submittals governing the performance of the work. Coordinate with the designer during construction with recommendations regarding revisions to the plans. 3. Processing of Drawings Submitted by the Contractor: Submittals, design drawings, shop drawings, materials, and test procedures received from the Contractor will be reviewed for conformance to the approved plans. 4. Daily Quality Control Inspection: Perform as-needed quality control inspections of construction activities to document construction activities performed and assessment of conformance with the contract documents. Inspection items will include those identified for the project. 5. Quantity Control: Contractor' pay request will be reviewed for consistency with actual work completed, a synopsis of this review will be forwarded to the Town for its use. 6. Project Documentation: Daily diaries will be completed to document all problems and events that occur during the inspector's time on the project. Diaries will include details of work in progress, labor and equipment utilized, acceptability of materials used, problems encountered, and contacts with or directions issued to the contractor. B. Post Construction Support 1. Completion Inspection and Punch List: Conduct a final inspection with the Contractor upon substantial completion. The result of this inspection is the development of a punch list of remaining and/or outstanding work to be performed by the Contractor prior to final project acceptance. 2. As-Construction Drawings: Review for completeness full sized as- constructed-drawings prepared by the Contractor. 3. Completion Inspection and Close-Out: Following the completion of all punch list items by the Contractor, conduct a final inspection with representatives from the Contractor, to confirm the completion of all work. The result of this inspection will constitute final project acceptance and initiation of the Contractor's warranty period for the work. TurnerCollie,OBraden Inc. Engineers • Planners • Project Managers 2 III. DELIVERABLES Deliverables generated during the project will include the following and will be submitted throughout the duration of the project, or at specific dates commensurate with the deliverable: 1. Project correspondence generated and received during the project. 2. The Contractor will be responsible for submitting certifications to the inspector, these will be reviewed and forwarded to the Town of Avon for their records. 3. Construction management records generated including minutes of meetings, project diary, inspection reports, and other documentation as prepared during the course of construction in accordance with The Town of Avon requirements. IV. ADDITIONAL SERVICES Additional construction management services are available if the Town so chooses, they include but are not limited to the following tasks: A. Review of Contractor's Traffic Control Plan During construction, monitor the Contractor's approved traffic control plan for implementation of traffic signing, barriers, and other traffic control measures. Relocations and adjustments to detours will be coordinated with the Contractor, Town of Avon, and other impacted agencies. B. Check Surveying Provide quality control surveying and quantity verifications as needed. (The Contractor is responsible for performing all surveying required to properly lay out and construct the work covered under this contract.) C. Quantity Control Quantities of work elements constructed will be measured and recorded to support the preparation and processing of progress pay estimates to the Contractor. Quantities will be documented in an interim quantity book for tracking of quantities constructed as compared to the original design quantities on the project. Quantities of work will be agreed upon with the Contractor and then reflected in monthly progress payment requests. Assist the Town of Avon in resolving disputes in quantities with the Contractor prior to the preparation of the pay estimate. D. Contaminated Material Notification Monitor construction operations and notify the Town of Avon immediately should contaminated material be encountered or developed TurnerCollieOBraden Inc. Engineers • Planners • Project Managers 3 on the project. When such material is identified, procedures developed by the Contractor to mitigate the problem will be reviewed and a recommendation provided. DESIGN SUPPORT SERVICES Provide design support on an as-directed basis to the Town Engineer and the Town of Avon to provide the following: A. Responses to Contractor Respond to Contractor request for information, field clarifications, and value engineering proposals. B. Design and Documentation New or revised design drawings of specifications as necessary and assist the Town of Avon in the preparation of documentation for contract amendments. C. Cost Estimates Cost estimates for all proposed changes. D. Emergency Field Inspections Designers can perform emergency field inspections on an as needed basis to respond to field conflicts or engineering clarifications. PROJECT MANAGEMENT A. Progress Reports Prepare monthly progress reports for the Town of Avon documenting project progress, conformance with Contractor's schedule, status of change orders, and potential/ongoing problems. B. Change Orders Prepare project change orders and minor contract revisions. C. Project Coordination Track project costs and coordinate project personnel including surveyors and material testers. D. Certified Payroll Review certified payroll documentation provided by the Contractor and conduct random interviews of Contractor employees to determine if the Contractor is in conformance with EEO policies. TurnerCollieOBraden Inc. Engineers • Planners • Project Managers 4 Cost Estimate Project: Location: Firm Name: Name of Preparer: Phone No.: Scope of Work Date: Type of Proposal: Contract Time: Estimated Beginning Date: Village (at Avon) Filing 1, Ammendment #1 Avon, CO Turner Collie & Braden Inc. Joseph E. Bair (970) 945-5351 2-Jan-03 CPM 240 Days 15-Jan-03 Multiplier = 2.915 LABOR DISCIPLINE Hourly Work Name Classification Rate* Hours Total Joseph E. Bair Principal $44.30 245 $10,853.50 Nicholas Senn Project Manager $36.84 180 $6,631.20 Kae McDonald Document Coordinator $17.94 34 $609.96 0 $0.00 $0.00 0 $0.00 TOTAL DIRECT LABOR 459 $18,094.66 TOTAL LABOR, INDIRECT COSTS AND FEE (MULTIPLIER 2.915) $52,745.93 OTHER DIRECT COSTS (DIRECT NON-LABOR EXPENSES) This number for estimate purposes on ly, actual costs incurred are billed as directs Reproductions Xerox Copies - B & W 150 Each @ $0.10 $15.00 Xerox Copies - Color 0 Each @ $2.00 $0.00 Plan Reproduction 0 SF $0.08 $0.00 Lodging 0 Months $1,200 $0.00 Per Diem 0 Weeks $100 $0.00 Mileage 5,280 Miles @ $0.43 $2,244.00 CADD Time 0 Hours @ $14 $0.00 Deliveries 5 Each @ $15.00 $75.00 Office Supplies 0 Lump Sum @ $25.00 $0.00 Field Supplies 1 Lump Sum @ $100.00 $100.00 Telephone 0 Months $25.00 $0.00 TOTAL OTHER DIRECT COSTS $2,434.00 OUTSIDE SERVICES, Vendors TOTAL OUTSIDE SERVICES COSTS $0.00 TOTAL CONTRACT COSTS ANTICIPATED FOR NOVEMBER $55,179.93 Amount Remaining in Original Contract $0.00 Total Ammendment Request $55,179.93 I declare that to the best of my knowledge the statements made on this document are true and complete and that wage rates and other proposed costs on this contract are accurate and complete and include no unallowable or duplicate costs and that I am a Senior Project Manager and a duly authorized representative of the firm of: TurnerCollie & Braden Inc. 1319 Grand Ave. Glenwood Springs, CO 81601 Joe Bair (Typed Name) ----------(Signature) 03 ??? aoc?? (Date Signed) taskhour Avon Filing #1 PROJECT PERSON-HOUR ESTIMATE Principal Project Project Field Word TOTAL TASK Manager Engineer Inspector Proc. HOURS Task Group 1. Construction Oversight 1.1 Coordination/Weekly meetings 0 1.2 Coordination/Shop drawing & CMO Recommendations 0 1.3 Quality Control Inspection 140 140 280 1.4 Review pay requests 0 1.5 Project Documentation 60 40 34 134 1.6 Final Inspection and punchlist _ 0 1.7 As built review 0 1.8 Document Review for Punch list Items 45 1 1 45 0 0 0 SUBTOTAL 0 245 180 0 34 459 0 SUBTOTAL 0 0 0 0 0 0 --I - 0 0 0 0 SUBTOTAL 0 0 0 0 0 0 TOTAL 0 245 180 0 34 459 Page 1 m OW t00 ? 0 ? O O OW O N N W r ss us M O O N N t O O V o W O O O O ? W 0 a W v rn 7 0 c to N ¢' a O O W O O O O T ? ? v ? C ? d ? a c o 0 v W 0 o a W .0 0000 W y m v a rn E E a # o o ?.W o o aW w o 0000 W m ? m LL 00 N N cc ? N w o 0000 V a 00 00 00 0000 `m 00 00 N o 0000 a W m LL 00 In 0 N 0 0000 C N W V W a m N O 7 _ _ O O O O m N 4 U O G 'O A O c 0 wa ? o a m 4 d O d U m m? _n N m N n m o 0 0 0 o O x O F F f o 11 11 W C M C O ? " O y A ? U fA m u 2 U N y Z 0 Y O