TC Council Packet 11-12-2002Town Council Meetings
Roll Call Check Sheet
Date: I
Michael Brown Y
Debbie Buckley \1 v
Peter Buckley
Mac McDevitt
Buz Reynolds y
Brian Sipes
Judy Yoder
Roll calls are called at start of meeting and for Ordinances. Do not call Mayor except for
meeting roll call or to break a tie vote.
Seating arrangements from west to east: P. Buckley, Cuny, Reynolds, Yoder, McDevitt,
D. Buckley, Brown
Staff Present:
? Bill Efting
? Larry Brooks
John Dunn
? Patty McKenny
V?Jacquie Halburnt
? Scott Wright
Jeff Layman
Norm Wood
? Meryl Jacobs
Bob Reed
V Harry Taylor
Ruth Borne
Other Staff
1ATown Clerk\Council\Packets\Council Meeting Check List.doc
STATE OF COLORADO )
COUNTY OF EAGLE ) SS
TOWN OF AVON
NOTICE IS HEREBY GIVEN THAT A WORK SESSION OF THE TOWN COUNCIL
OF THE TOWN OF AVON, COLORADO, WILL BE HELD NOVEMBER 12, 2002, AT
5:00 P.M. IN THE MUNICIPAL BUILDING, 400 BENCHMARK ROAD, AVON,
COLORADO FOR THE PURPOSE OF DISCUSSING AND CONSIDERING THE
FOLLOWING:
5:00 PM - 5:15 PM 1) Staff Updates
Consent Agenda Questions
Council Committee Updates
AND SUCH OTHER BUSINESS AS MAY COME BEFORE THE COUNCIL
THIS MEETING IS OPEN TO THE PUBLIC.
TOWN OF AVON, COLORADO
BY: '!'mil J^ vu
P ty cKenny
Tow Jerk
POSTED AT THE FOLLOWING PUBLIC PLACES WITHIN THE TOWN OF AVON ON
NOVEMBER 8, 2002:
AVON MUNICIPAL BUILDING, MAIN LOBBY
ALPINE BANK, MAIN LOBBY
AVON RECREATION CENTER, MAIN LOBBY
CITY MARKET, MAIN LOBBY
TOWN OF AVON
REGULAR COUNCIL MEETING AGENDA
November 12, 2002 - 5:30 PM
1. Call to Order / Roll Call
2. Citizen Input
3. Ordinances
4. Resolutions
5. Unfinished Business
Resolutions:
a. Resolution No. 02-45, Series of 2002, A Resolution to Amend the 2002 Town of
Avon Budget
b. Resolution No. 02-46, Series of 2002, A Resolution to Amend the 2002 Town of
Avon Capital Projects Fund Budget
C. Resolution No. 02-47, Series of 2000, A Resolution to Adopt the 2003 Town of
Avon Budget
d. Resolution No. 02-48, Series of 2002, A Resolution to Accept the Proposed Town
of Avon Long Range Capital Program and Simultaneously Adopt the Year 2003
Capital Projects Fund Budget
e. Resolution No. 02-49, Series of 2002, A Resolution Levying General Property
Taxes for the Year 2002, to Help Defray the Costs of Government for the Town
of Avon, Colorado, for the 2003 Budget Year
f. Resolution No. 02-50, Series of 2002, A Resolution Levying General Property
Taxes for the Year 2002, to Help Defray the Costs of Government for the Avon
Metropolitan District, Avon, Colorado, for the 2003 Budget Year
6. New Business
7. Town Manager Report
8. Town Attorney Report
9. Mayor Report
10. Other Business
11. Consent Agenda
a. Approval of the October 22, 2002 Council Meeting Minutes
b. Approval of the November 6, 2002 Special Meeting Minutes
C. Resolution No. 02-51, Series 2002, A Resolution Designating November 23rd to
November 28th as "Try Transit Week"
d. 2002 Street Repair & Improvements - CO 42
12. Adjournment
Memo
To: Honorable Mayor and TownCouncil
Thru: Bill Efting, Town Manager
From: Scott Wright, Finance Director,--
Date: November 6, 2002
Re: Adoption of 2003 Budget
Summary:
The final revised budget for 2002 and the final proposed 2003 budget are hereby submitted for
adoption by the Avon Town Council.
In addition, 2 resolutions levying property tax for general operating, debt service and the Avon
Metropolitan District are also hereby submitted for adoption.
Proposed 2003 Budget
The following changes were made to the original proposed budget as submitted to the Town Council
on October 8, 2002:
• Removed $25,000 appropriation for special event in the Public Relations program;
• Removed $25,000 appropriation for the Chamber of Commerce in the Public Relations
program, and reduced by $25,000 funding to the Vail Valley Foundation for the annual Ski
Classic. Council agreed to review funding for these programs again in early 2003;
• Increased by $50,000 revenues from recreation admissions by increasing nonresident rates;
• Reduced transit costs by $30,000 by reducing service;
• Reduced spending in Public Works Department by $6,000
Property Tax Levies
• The property tax mill rates are proposed as follows:
o General operating purposes - 8.956 mills;
o Debt service - 5.278 mills;
o Avon Metro District - 3.478 mills.
Page 1
Recommendation:
Staff recommends that Council adopt the resolutions discussed above as presented.
Town Manager Comments:
Attachments:
A - Resolution 02-45
B - Resolution 02-47
C - Resolution 02-49
D - Resolution 02-50
0 Page 2
RESOLUTION NO. 02-45
SERIES OF 2002
A RESOLUTION TO AMEND THE 2002 TOWN OF AVON BUDGET
A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES BY
FUND AND AMENDING THE 2002 BUDGET FOR THE TOWN OF AVON,
COLORADO, FOR THE CALENDAR YEAR BEGINNING ON THE FIRST DAY OF
JANUARY, 2002, AND ENDING ON THE LAST DAY OF DECEMBER, 2002.
WHEREAS, the Town Council of the Town of Avon has adopted the 2002
budget; and
WHEREAS, the Town Council reviewed the revised estimated revenues and
expenditures for 2002; and
WHEREAS, the Town Council finds it necessary to amend the 2002 budget to
more accurately reflect the revenues and expenditures for 2002; and
WHEREAS, whatever increases may have been made in the expenditures, like
increases were added to the revenues so that the budget remains in balance as required by
law.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF AVON, COLORADO:
Section 1. That estimated revenues and expenditures for the following fund is as
follows for 2002:
Original or Current
Previously Proposed
Amended Amended
2002 2002
Budget Budget
General Fund
Beginning Fund Balance $ 3,723,405 $ 3,723,405
Revenues and Other Sources 9,748,918 9,571,136
Expenditures and Other Uses 10,099,136 10,142,340
Ending Fund Balance 3,373,187 $ 3,152,201
1
Mall Maintenance Fund
Beginning Fund Balance
Revenues and Other Sources
Expenditures and Other Uses
Ending Fund Balance
Employee Housing Fund
Beginning Fund Balance
Revenues and Other Sources
Expenditures and Other Uses
Ending Fund Balance
Water Fund
Beginning Fund Balance
Revenues and Other Sources
Expenditures and Other Uses
Ending Fund Balance
Debt Service Fund
Beginning Fund Balance
Revenues and Other Sources
Expenditures and Other Uses
Ending Fund Balance
Original or
Previously
Amended
2002
Budget
$ 30,178
63,847
91,522
$ 2,503
Original or
Previously
Amended
2002
Budge
t
$ 421
36,900
36,900
$ 421
Original or
Previously
Amended
2002
Budget
$ 2,319,929
457,500
605,612
$ 2,171,817
Original or
Previously
Amended
2002
Budget
$ 41,170
1,237,103
1.277.843
$ 430
Current
Proposed
Amended
2002
Budget
$ 53,105
77,149
90,489
$ 39,765
Current
Proposed
Amended
2002
Budge
t
$ 490
27,591
28,081
Current
Proposed
Amended
2002
Buffet
$ 2,436,908
493,800
930,912
$ 1,999.796
Current
Proposed
Amended
2002
Budge
t
$ 41,643
1,237,103
1.277.843
$ 903
2
Wildridge Special Improvement District Fund
Beginning Fund Balance
Revenues and Other Sources
Expenditures and Other Uses
Ending Fund Balance
AMD Debt Service Fund
Beginning Fund Balance
Revenues and Other Sources
Expenditures and Other Uses
Ending Fund Balance
Finance Authority Fund
Beginning Fund Balance
Revenues and Other Sources
Expenditures and Other Uses
Ending Fund Balance
Transit Enterprise Fund
Beginning Fund Balance
Revenues and Other Sources
Expenditures and Other Uses
Ending Fund Balance
Original or
Previously
Amended
2002
Budget
$ 26,337
60,751
52,100
$ 34,988
Original or
Previously
Amended
2002
Budget
$ 18,450
487,072
487,072
$ 18,450
Original or
Previously
Amended
2002
Budget
$ 782,540
752,071
752,071
$ 770,032
Original or
Previously
Amended
2002
Budget
$ (17,441)
1,848,914
1,831,473
Current
Proposed
Amended
2002
Budget
$ 29,964
60,401
76,887
$ 13.478
Current
Proposed
Amended
2002
Budge
$ 28,830
487,072
487,072
28.830
Current
Proposed
Amended
2002
Budget
$ 784,668
752,071
752,071
784,668
Current
Proposed
Amended
2002
Budget
$ (17,441)
1,755,017
1.737.576
3
Original or
Previously
Amended
2002
Budget
Sherwood Meadows Enterprise Fund
Beginning Fund Balance
Revenues and Other Sources
Expenditures and Other Uses
Ending Fund Balance
Fleet Maintenance Internal Service Fund
Beginning Fund Balance
Revenues and Other Sources
Expenditures and Other Uses
Ending Fund Balance
$ 4,443
272,930
270,212
$ 7,161
Original or
Previously
Amended
2002
Budget
$ 152,404
1,306,917
1,342,988
$ 116,333
Current
Proposed
Amended
2002
Budget
$ (5,526)
281,700
274,843
1,331
Current
Proposed
Amended
2002
Budget
$ 152,404
1,373,184
1,379,269
$ 146,319
Section 2. That the budget, as submitted, amended, and hereinabove summarized
by fund, hereby is approved and adopted as the budget of the Town of Avon for the year
stated above.
Section 3. That the budget hereby approved and adopted shall be signed by the
Mayor and made part of the public record of the Town.
ADOPTED this 12t" day of November, 2002.
ATTEST:
Patty McKenny
Town Clerk
TOWN OF AVON, COLORADO
Judy Yoder
Mayor
4
RESOLUTION NO. 02-47
SERIES OF 2002
A RESOLUTION TO ADOPT THE 2003 TOWN OF AVON BUDGET
A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES FOR
EACH FUND AND ADOPTING A BUDGET FOR THE TOWN OF AVON,
COLORADO, FOR THE CALENDAR YEAR BEGINNING ON THE FIRST DAY OF
JANUARY, 2003, AND ENDING ON THE LAST DAY OF DECEMBER, 2003.
WHEREAS, the Town Council of the Town of Avon has appointed the Town
Manager to prepare and submit a proposed budget to said governing body on October 8,
2002, for its consideration; and
WHEREAS, upon due and proper notice, published and posted in accordance with
the law, said proposed budget was open for inspection by the public at a designated place.
A public hearing was held on October 22, 2002, and interested taxpayers were given the
opportunity to file or register any comment to said proposed budget; and
WHEREAS, whatever increases may have been made in the expenditures, like
increases were added to the revenues so that the budget remains in balance, as required by
law.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF AVON, COLORADO:
Section 1. That estimated revenues and expenditures for each fund are as follows
for 2003:
2003
Proposed
Budget
General Fund
Beginning Fund Balance $ 3,152,201
Revenues and Other Sources 9,689,661
Expenditures and Other Uses 9,689,661
Ending Fund Balance 3,152,201
2003
Proposed
Budget
Mall Maintenance Fund
Beginning Fund Balance $ 39,765
Revenues and Other Sources 90,676
Expenditures and Other Uses 82,077
Ending Fund Balance $ 48,364
2003
Proposed
Buffet
Water Fund
Beginning Fund Balance $ 1,999,796
Revenues and Other Sources 509,200
Expenditures and Other Uses 853,022
Ending Fund Balance $ 1,655,974
2003
Proposed
Budget
Debt Service Fund
Beginning Fund Balance $ 903
Revenues and Other Sources 1,243,822
Expenditures and Other Uses 1,243,822
Ending Fund Balance $ 903
2003
Proposed
Budge
t
Wildridge Special Assessment Fund
Beginning Fund Balance $ 13,478
Revenues and Other Sources 55,071
Expenditures and Other Uses 56,623
Ending Fund Balance $ 11,926
2
2003
Proposed
Budget
Avon Metropolitan District Fund
Beginning Fund Balance $ 28,830
Revenues and Other Sources 488,722
Expenditures and Other Uses 488,722
Ending Fund Balance $ 28,830
2003
Proposed
Buffet
Finance Authority Fund
Beginning Fund Balance $ 784,668
Revenues and Other Sources 757,958
Expenditures and Other Uses 757,958
Ending Fund Balance $ 784,668
2003
Proposed
Budget
Transit Enterprise Fund
Beginning Fund Balance $ -
Revenues and Other Sources 1,960,517
Expenditures and Other Uses 1,960,027
Ending Fund Balance $ 490
2003
Proposed
Budget
Sherwood Meadows Enterprise Fund
Beginning Fund Balance $ 1,331
Revenues and Other Sources 263,476
Expenditures and Other Uses 260,520
Ending Fund Balance $ 4,287
3
2003
Proposed
Budge
t
Fleet Maintenance Internal Service Fund
Beginning Fund Balance $ 146,319
Revenues and Other Sources 1,275,584
Expenditures and Other Uses 1,272,357
Ending Fund Balance $ 149,546
2003
Proposed
Budget
Equip. Replacement Internal Service Fund
Beginning Fund Balance $ 805,414
Revenues and Other Sources 373,768
Expenditures and Other Uses 69,295
Ending Fund Balance 1,109,887
Section 2. That the budget, as submitted, amended, and hereinabove summarized
by fund, hereby is approved and adopted as the budget of the Town of Avon for the year
stated above.
Section 3. That the budget hereby approved and adopted shall be signed by the
Mayor and made part of the public record of the Town.
ADOPTED this 12"' day of November, 2002.
TOWN OF AVON, COLORADO
Judy Yoder
Mayor
ATTEST:
Patty McKenny
Town Clerk
4
RESOLUTION NO. 02-49
SERIES OF 2002
A RESOLUTION LEVYING GENERAL PROPERTY TAXES FOR THE YEAR
2002, TO HELP DEFRAY THE COSTS OF GOVERNMENT FOR THE TOWN OF
AVON, COLORADO, FOR THE 2003 BUDGET YEAR
WHEREAS, the Town Council of the Town of Avon has adopted the annual
budget in accordance with the Local Government Budget Law on November 12, 2002;
and
WHEREAS, the amount of money necessary to balance the budget for general
operating purposes from property tax revenue is $1,295,978; and
WHEREAS, the amount of money to balance the budget for bonds and interest is
$763,702; and
WHEREAS, the 2002 valuation for assessment for the Town of Avon, as certified
by the County Assessor is $144,705,010.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF AVON, COLORADO:
Section 1. That for the purpose of meeting all general operating expenses of the
Town of Avon during the 2003 budget year there is levied a tax of 8.956 mills upon each
dollar of the total valuation for assessment of all taxable property within the Town of
Avon for the year 2002.
Section 2. That for the purpose of meeting all bonds and interest of the Town of
Avon during the 2003 budget year there is levied a tax of 5.278 mills upon each dollar of
the total valuation for assessment of all taxable property within the Town of Avon for the
year 2002.
Section 3. That the Mayor is hereby authorized and directed to immediately
certify to the County Commissioners of Eagle County, Colorado, the mill levies for the
Town of Avon as hereinabove determined and set.
ADOPTED this 12th day of November, 2002.
TOWN OF AVON, COLORADO
Judy Yoder, Mayor
ATTEST:
Patty McKenny
Town Clerk
RESOLUTION NO. 02-50
SERIES OF 2002
A RESOLUTION LEVYING GENERAL PROPERTY TAXES FOR THE YEAR
2002, TO HELP DEFRAY THE COSTS OF GOVERNMENT FOR THE AVON
METROPOLITAN DISTRICT, AVON, COLORADO, FOR THE 2003 BUDGET YEAR
WHEREAS, an Agreement for Dissolution of the Avon Metropolitan District was
executed and a petition filed by the District with the District Court of Eagle County and
the District was effectively dissolved on May 31, 1998; and
WHEREAS, pursuant to the Agreement, the District shall continue in existence as
a political subdivision of the State for the sole purpose of securing payment in full of the
principal and interest of existing indebtedness; and
WHEREAS, pursuant to the Agreement, the Town Council was appointed as the
District Board of Directors and shall set mill levies as necessary in order to pay in full the
costs of annual payments on the outstanding indebtedness; and
WHEREAS, the Town Council of the Town of Avon has adopted the annual
budget of the Town of Avon including the Avon Metropolitan District Debt Service Fund
in accordance with the Local Government Budget Law on November 12, 2002; and
WHEREAS, the amount of money to balance the Avon Metropolitan District
Fund budget for bonds and interest is $488,722; and
WHEREAS, the 2002 valuation for assessment for the Avon Metropolitan District
as certified by the County Assessor is $140,509,430.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF AVON, COLORADO:
Section 1. That for the purpose of meeting all bonds and interest of the Town of
Avon during the 2003 budget year there is levied a tax of 3.478 mills upon each dollar of
the total valuation for assessment of all taxable property within the Avon Metropolitan
District for the year 2002.
Section 2. That the Mayor is hereby authorized and directed to immediately
certify to the County Commissioners of Eagle County, Colorado, the mill levies for the
Avon Metropolitan District as hereinabove determined and set.
ADOPTED this 12th day of November, 2002.
TOWN OF AVON, COLORADO
Judy Yoder, Mayor
ATTEST:
Patty McKenny
Town Clerk
Memo
To: Honorable Mayor and Town Council
Thru: Bill Efting, Town Manager
From: Scott Wright, Finance Director
Date: November 6, 2002
Re: Capital Project Fund Budget Revisions and Adoptions and
Acceptance of Long-range Capital Program
Summary
The final revised Capital Projects Fund budget for 2002 and the final proposed Capital Projects Fund
2003 budget are hereby submitted for adoption by the Avon Town Council.
In addition to the adoption of the above budgets, also submitted for acceptance by the Town Council is
the long-range capital program (otherwise referred to as the 5-year plan).
Recommendation:
Staff recommends that Council adopt the revised 2002 and proposed 2003 budgets as presented, and
accept the long-range capital program as submitted.
Town Manager Comments:
Attachments:
A - Resolution 02-46
B - Resolution 02-48
C - Long-range Capital Program (5-year plan)
Page 1
RESOLUTION NO. 02-46
SERIES OF 2002
A RESOLUTION TO AMEND THE 2002 TOWN OF AVON BUDGET
A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES AND
AMENDING THE 2002 CAPITAL PROJECTS FUND BUDGET FOR THE TOWN OF
AVON, COLORADO, FOR THE CALENDAR YEAR BEGINNING ON THE FIRST
DAY OF JANUARY, 2002, AND ENDING ON THE LAST DAY OF DECEMBER,
2002.
WHEREAS, the Town Council of the Town of Avon has adopted the 2002
Capital Projects Fund budget; and
WHEREAS, the Town Council has reviewed the revised estimated revenues and
expenditures for 2002; and
WHEREAS, the Town Council finds it necessary to amend the 2002 Capital
Projects Fund budget to more accurately reflect the revenues and expenditures for 2002;
and
WHEREAS, whatever increases may have been made in the expenditures, like
increases were added to the revenues so that the budget remains in balance as required by
law.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF AVON, COLORADO:
Section 1. That estimated revenues and expenditures for the Capital Projects
Fund is revised as follows for 2002:
Original or Current
Previously Proposed
Amended Amended
2002 2002
Budget Budget
Capital Projects Fund
Beginning Fund Balance $ 2,367,946 $ 3,893,388
Revenues and Other Sources 2,578,226 3,380,891
Expenditures and Other Uses 4,098,979 5,627,409
Ending Fund Balance $ 847,193 $ 1,646,870
1
Section 2. That the Capital Projects Fund budget, as submitted, amended, and
hereinabove summarized, hereby is approved and adopted as the capital program budget
of the Town of Avon for the year stated above.
Section 3. That the Capital Projects Fund budget hereby approved, amended, and
adopted shall be signed by the Town Manager and made part of the public record of the
Town.
ADOPTED this 12t1i day of November, 2002.
TOWN OF AVON, COLORADO
Judy Yoder, Mayor
ATTEST:
Patty McKenny
Town Clerk
2
RESOLUTION NO. 02-48
SERIES OF 2002
A RESOLUTION TO ACCEPT THE PROPOSED TOWN OF AVON LONG
RANGE CAPITAL PROGRAM AND SIMULTANEOUSLY ADOPT THE YEAR 2003
CAPITAL PROJECTS FUND BUDGET
A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES FOR THE
CAPITAL PROJECTS FUND AND ADOPTING A BUDGET FOR THE CALENDAR
YEAR BEGINNING ON THE FIRST DAY OF JANUARY, 2003, AND ENDING ON
THE LAST DAY OF DECEMBER, 2003.
WHEREAS, the Town Council of the Town of Avon has appointed the Town
Manager to prepare and submit a long-range capital program to said governing body for
its consideration; and
WHEREAS, the Town Council of the Town of Avon has also appointed the Town
Manager to prepare and submit a proposed Capital Projects Fund budget to said
governing body for its consideration; and
WHEREAS, upon due and proper notice, published and posted in accordance with
the law, said proposed budget was open for inspection by the public at a designated place.
A public hearing was held on October 22, 2002, and interested taxpayers were given the
opportunity to file or register any comment to said proposed budget; and
WHEREAS, whatever increases may have been made in the expenditures, like
increases were added to the revenues so that the Capital Projects Fund budget remains in
balance, as required by law.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF AVON, COLORADO:
Section 1. That the long-range capital program as submitted to the Town Council
is hereby accepted as an official Town document and planning tool, and that the
information contained therein may be revised or extended each year with regard to capital
improvements.
Section 2. That estimated revenues and expenditures for the Capital Projects
Fund are as follows for 2003:
2003
Proposed
Budge
Capital Projects Fund
Beginning Fund Balance $ 1,646,870
Revenues and Other Sources 2,121,149
Expenditures and Other Uses 1,377,271
Ending Fund Balance $ 2,390.748
Section 3. That the budget, as submitted, and hereinabove summarized, hereby is
approved and adopted as the Capital Projects Fund budget of the Town of Avon for the
year stated above.
Section 4. That the Capital Projects Fund budget hereby approved and adopted
shall be signed by the Mayor and made part of the public record of the Town.
ADOPTED this 12th day of November, 2002.
TOWN OF AVON, COLORADO
Judy Yoder
Mayor
ATTEST:
Patty McKenny
Town Clerk
2
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MINUTES OF THE REGULAR MEETING OF THE TOWN COUNCIL
HELD OCTOBER 22, 2002
A regular meeting of the Town of Avon, Colorado was held in the Municipal Building, 400
Benchmark Road, Avon, Colorado in the Council Chambers.
Mayor Judy Yoder called the meeting to order at 5:30 PM. A roll call was taken with Councilors
Michael Brown, Debbie Buckley, Peter Buckley, Mac McDevitt, Brian Sipes and Mayor Pro
Tern Buz Reynolds present. Also present were Town Manager Bill Efting, Assistant Town
Manager Larry Brooks, Town Attorney John Dunn, Town Clerk Patty McKenny, Town Engineer
Norm Wood, Recreation Director Meryl Jacobs, Public Works Director Bob Reed, Transit
Director Harry Taylor, and Community Development Director Ruth Borne, as well as members
of the press and public.
Citizen Input
a. 2003 Town of Avon Budget (Scott Wright) PUBLIC HEARING
Finance Director Scott Wright presented the 2003 Budget to the Town Council. Some of the
changes made based on Council recommendations at the budget retreat included the following:
Public Relations Category
Removed $25K appropriation for special event.
Removed $25Kappropriation for the Chamber of Commerce.
Reduced the Vail Valley Foundation funding by $25K.
Council agreed to review funding these programs again in early 2003.
Transit:
Reduced costs by $30K by cutting services.
Public Works:
Reduced costs by $6K.
Revenues:
Increased Recreation Center revenues by $50K by increasing nonresident rates
Scott noted that the changes resulted in a balanced budget for the General Fund. He noted that
there was approximately $500K in payroll savings from a reduction in personnel. As well there
was a reduction of approximately $1,049,000 in operating expenditures from 2002 levels.
The public hearing was opened, no comments were made, and the hearing was closed. Council
members were generally concerned about the sustainability of the current budget in light of the
freeze on salaries for 2003. Their was also concern over finding other revenue sources and the
question of how to continue to pay for transit services.
b. 3`d Quarter Employee Bonus Awards
The following employees were awarded a bonus for their great job with the Town of Avon:
Nelly Davila, Rec Center, Patrick Romero, Rec Center, and Penny Olsen, Transit Department.
Bob Trueblood, ERWSD, addressed the Council regarding the status of the improvements being
made at the Avon plant. He noted that they are hoping to complete the improvements no later
than 11/14/02. One of the two fans has been installed and is working properly. If there are any
concerns, please contact them at 476-5433.
Kara Bettis, candidate for Eagle County Coroner, introduced herself and shared her platform and
background experience with regard to her race for coroner.
Town Manager Report
Bill Efting reminded the Council of the 8 AM special meeting to be held on October 24, 2002.
Mayors Report
Mayor Yoder noted that notices would be posted regarding the special meeting at which time the
Council would be discussing the water lease agreement between the Town of Avon and Traer
Creek Metropolitan District.
Consent Agenda
Mayor Yoder asked for a motion on the Consent Agenda. Councilor D. Buckley moved to
approve the Consent Agenda. Councilor Brown seconded the motion. The motion was carried
unanimously.
There being no further business to come before the Council, a motion was made to adjourn. The
meeting adjourned at 5:50 PM.
RESPECTFULLY SUBMITTED:
Patty McKenny, Town Clerk
APPROVED:
Michael Brown
Debbie Buckley
Peter Buckley
Mac McDevitt
Buz Reynolds
Brian Sipes
Judy Yoder
Regular Council Meeting
October 22, 2002
Page 2 of 2
MINUTES OF THE SPECIAL MEETING OF THE TOWN COUNCIL
HELD NOVEMBER 6, 2002
A regular meeting of the Town of Avon, Colorado was held in the Municipal Building, 400
Benchmark Road, Avon, Colorado in the Council Chambers.
Mayor Judy Yoder called the meeting to order at 8:30 AM. A roll call was taken with
Councilors Michael Brown, Debbie Buckley, Peter Buckley, Mac McDevitt, Brian Sipes and
Mayor Pro Tem Buz Reynolds present. Also present were Town Manager Bill Efting, Assistant
Town Manager Larry Brooks, Town Attorney John Dunn, Town Clerk Patty McKenny, Town
Engineer Norm Wood, and Public Works Director Bob Reed. Others present included: Mike
Caccioppo.
Unfinished Business
The Village (at Avon) Water Lease & Water Sublease
Attorney John Dunn noted the two remaining issues to resolve from the last meeting were
whether or not the water rights were adequate and whether or not the water rights would be
leased or conveyed to the Town. Issues have been resolved and the attorneys are in agreement
that there are adequate water rights and that the water rights would be leased to the Town and
then subsequently leased to the Water Authority. Rick Johnson, Traer Creek Metro District, still
had a few minor issues, and was trying to resolve them at this time. Staff s recommendation was
that Council authorizes the execution of this agreement.
Councilor Reynolds moved to authorize Mayor Yoder to sign the water lease and water sublease
agreements on behalf of the Town. Councilor McDevitt seconded the motion. Councilor
McDevitt voiced his concern about the fact that he had not yet had a chance to make a specific
comparison to the agreement presented at the Water Authority meeting. Mayor Yoder asked for
those in favor of the motion. Those in favor are as follows: Brown, D. Buckley, P. Buckley,
McDevitt, Reynolds and Sipes. The motion passed unanimously.
Town Manager Report
He noted that political signs are being removed.
Mayor Report
Mayor Yoder stated that the Town Council was sad to accept Town Manager Bill Efting's
resignation from his position, as he will be moving to South Padre Island Texas to become their
new Town Manager. She noted that a farewell party would be held for Bill Efting, November
22nd at the Outback and invited everyone to attend.
Other Business
Mayor Yoder raised the question of when the Council would like to discuss the vacancy in the
Manager's position. Some discussion took place about when new Council members would be
sworn-in. It was noted that the County Clerk & Recorder's office would be counting provisional
ballots until the following week and the Canvass Board was tentatively set to meet on November
12th. If a recount would be required, new members would not be sworn-in until a later date.
Discussion continued about when to begin discussions on Bill's replacement and whether or not
it would require an executive session. It was decided that Council would schedule an Executive
Session at the Work Session at the meeting on November 12th and the new Council member
could be invited. John Dunn would also provide a synopsis on the process of electing a Mayor
and Mayor Pro Tem.
Consent Agenda
Mayor Yoder asked for a motion on the Consent Agenda. Councilor Brown moved to approve
the Consent Agenda. Councilor McDevitt seconded the motion. The motion was carried
unanimously.
There being no further business to come before the Council, a motion was made to adjourn. The
meeting adjourned at 9 AM.
RESPECTFULLY SUBMITTED:
Patty McKenny, Town Clerk
APPROVED:
Michael Brown
Debbie Buckley
Peter Buckley
Mac McDevitt
Buz Reynolds
Brian Sipes
Judy Yoder
Special Council Meeting
November 6, 2002
Page 2 of 2
TOWN COUNCIL FOR THE TOWN OF AVON,
STATE OF COLORADO
RESOLUTION NO. 02 - 51, SERIES 2002
DESIGNATION OF NOVEMBER 2P TO 28th AS "TRY TRANSIT WEEK"
WHEREAS, the Town Council for the Town of Avon, State of Colorado (hereinafter the
"Council") acknowledges that public transportation is vital to the quality of life and the
economic well-being of the citizens of Avon; and
WHEREAS, workers, school children, senior citizens, people with disabilities, and those
unable to afford automobiles use public transportation to gain access to jobs, schools,
medical facilities, and other fundamental services; and
WHEREAS, the Council wishes to join ECO Transit and Town of Vail in celebrating
"Try Transit Week" on November 23rd to 28th 2002; and
WHEREAS, "Try Transit Week" promotes the benefits of effective transit service,
builds public support by increasing awareness of how public transportation betters the
quality of life in Avon, attracts new customers to transit service, and honors both transit
employees and regular customers; and
WHEREAS, the Council desires to encourage all citizens to celebrate the many benefits
our community experiences when more people use public transportation;
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL FOR THE
TOWN OF AVON, STATE OF COLORADO:
THAT, the Council hereby finds, determines and declares that November 23rd - 28th
2002, shall be designated as "Try Transit Week" in Avon and be celebrated by families
and communities throughout the Town. The Council calls upon all citizens to examine
their personal travel choices, to commute via transit or share a ride during "Try Transit
Week."
THAT, the Council hereby finds, determined and declares that this Resolution is
necessary for the public health, safety and welfare of the residents of the Town of Avon,
State of Colorado.
MOVED, READ AND ADOPTED by the Town Council for the Town of Avon, State
of Colorado, at its regular meeting held the day of , 2002.
ATTEST:
TOWN COUNCIL OF AVON, STATE OF
COLORADO, by and Through Its
MAYOR
Patty McKenny
Town Clerk
By:
Judy Yoder
Mayor
Memo
To: Honorable Mayor and Town Council
Thru: Bill Efting, Town Manager ?5
From: Norm Wood, Town Engineer
Anne Martens, Assistant Town Engineer
Date: November 5, 2002
Re: 2002 Street Repair and Improvements
Change Order Number 2
Summary: Attached Change Order Number 2 for the Street Repair and
Improvements represents a deduction to the contract due to out of specification Hot
Bituminous Asphalt material. The out of specification material relates to the gradation of
the asphalt material. The deduction was calculated using the CDOT 1999 Highway
Specifications Manual. The net effect of this Change Order is to decrease the Contract
Amount $4,847.77 from $ 147,781.35 to $ 142,933.58. This is the Final Change Order for
the Street Repair and Improvements Project.
Approval of Change Orders Number 2 to the B & B Excavation, Inc. contract for
construction of the 2002 Street Repair and Improvements is recommended, decreasing the
Contract amount $4,847.77 from $147,781.35 to $142,993.58.
Recommendations: Approve Change Orders Number 2 to the B & B
Excavating, Inc. contract for construction of the 2002 Street Repair and Improvements,
decreasing the Contract amount $4,847.77 from $147,781.35 to $142,993.58.
Town Manaqer Comments:
C:\Documents And Settings\Nwood\Local Settings\Temporary Internet Fi1es\0LK2\C0 #2 MemO.Doc
CHANGE ORDER
Order No.: 2
Date: 11/5/2002
Agreement Date: 7/9/2002
NAME OF PROJECT: 2002 Street Repair and Improvements
OWNER: Town of Avon, Colorado
CONTRACTOR: B & B Excavating
The following changes are hereby made to the CONTRACT DOCUMENTS:
Justification:
Deduction due to out of specification Hot Bituminous Pavement (SX) material per CDOT
specifications.
Total Deduction ($4,847.77)
Change to CONTRACT PRICE: ($4,847.77)
Original CONTRACT PRICE: $152,383.10
Current CONTRACT PRICE adjusted by previous CHANGE ORDER $147,781.35
The CONTRACT PRICE due to this CHANGE ORDER will be decreased by $4,847.77
The new CONTRACT PRICE including this CHANGE ORDER will be $142,933.58
Change to CONTRACT TIME:
The CONTRACT TIME will be (increased) (decreased) by
0
The date for completion of all work will be August 10, 2002 (Date).
APPROVALS REQUIRED:
Approved by Engineer:
Accepted by Contractor:
Accepted and Approved by Owner:
Federal Agency Approval (where applicable):
calendar days.
CO - 1
SHAPING THE FUTURE OF THE EAGLE VALLEY
Program Sponsors: Colorado Mountain College, Eagle Valley Alliance for
Sustainability, Snowboard Outreach Society, Gore Range Natural Science
School and the Eagle Valley Land Trust
Change happens. Rather than avoiding the inevitable, embracing positive changes
for the community will benefit all that call the Eagle Valley watershed home.
This course will provide the tools, information, contacts, and discussion necessary
to move you and others to action in shaping our future. This ten-class course
explores economic, social, and environmental interdependencies within our
valley. Each class has been designed to blend insight from leaders in community
development with experts in the field. Every session will feature a formal
presentation followed by a group discussion. Further details available by
contacting: Adam Palmer or Peter Hart at (970) 479-2440; E-mail:
apalmer@ci.vail.co.us or pyhart@hotmail.com.
EDWARDS Various Presenters (see
below)
Seq.# Refund:
Thurs., 4-6:30 p.m. Limit: 40
Jan. 16-May 22nd
$125
Jan. 16: A Livable Eagle Valley: Creating a Healthy and Viable Place to
Live. The opening session will present course objectives and useful tools.
Emphasis will be placed on the interrelationship between social, economic and
environmental issues. The presenter will introduce relevant and telling statistics
from Eagle County's first indicator report: Eagle County Profiles. He will also
discuss James O'Toole's book The Executive Compass and a decision-making
matrix. Participants will walk away with helpful insight into the issues and trends
affecting the Eagle Valley and useful techniques for analysis. Arn Menconi,
Eagle County Commissioner & President, Snowboard Outreach Society
Jan. 30: The Value of Our Natural Resources. Our region's natural resources
have economic value both in terms of recreation and aesthetics. How are
resources on Public Lands managed to maintain their viability? Are these
resources doomed in the path of growth? Or can we preserve them through smart,
conscientious planning? This session will focus on strategies to shape growth in
ways that will protect the natural resources that define the character of our region.
Cindy Cohagen, Executive Director, The Eagle Valley Land Trust; Cal
Wettstein, District Ranger, United States Forest Service; and Bill Andree,
District Wildlife Manager, Colorado Department of Wildlife.
Feb. 13: A Practical Discussion on Watershed Protection. Water: we depend
on it, yet tend to take it for granted. In reality, this life-force of our region is a
scarce commodity, subject to overuse and abuse. This session provides a multi-
tiered view of water topics from the impact of local growth on water quality and
wetlands preservation, to the macro view of the long-term issues of trans-
diversion of western slope water to the front range. Gene Reetz, Wetlands Team
Leader, US EPA Region VIII; Glenn Porzak, Porzak, Browning & Bushong
LLP, and Caroline Bradford, Executive Director, Eagle River Watershed
Council.
Feb. 27: Creating Social Equity in a Rural Resort Community. Gated
communities vs. trailer parks. Millionaires vs. minimum wage earners. There is a
dark side to growth that no forward-thinking community can afford to overlook.
Inevitably all decisions related to planning and growth management affect the
social infrastructure. This session looks at the social services, health care access,
and quality education issues that are critical to sustaining a vibrant, healthy, and
safe living environment for all our citizens. Kathleen Forinash, Director, Eagle
County Health and Human Services; Karen Smith, Outreach Coordinator,
Eagle Care Clinic-Vail Valley Medical Center; Tom Ziemann, Director,
Catholic Charities-Western Slope
Mar. 13: Energy and Efficiency. One of the key factors of economic,
environmental, and social sustainability is our relationship with energy. This
session will follow energy from its source to the outlet or the gas tank, providing
insight into global consumption trends and the impact of increased usage and
demand in Eagle County. Presenters will analyze the use and cost of energy in
buildings and for transportation. They will also discuss hypothetical future
consumption scenarios. Craig Tate, Energy Auditor, Holy Cross Energy, and
Randy Udall, E_recutive Director, Community Office for Resource Efficiency
(CORE)
Mar. 27: Planning and Zoning: Understanding the rules of the road. How
does the planning process work? This session combines strategic thinking with
"nuts and bolts" planning. Discussion will present models and incentives for
change - what works and what doesn't; urban renewal and urban development;
and some land planning basics. This session will also afford participants the
opportunity to work with recently developed community planning software. Eric
Bergman, Planning and Grants Specialist, Office of Smart Growth, Colorado
Department of Local Affairs. This class will meet at the Vail Campus
Computer Lab.
April 10: Healthy Business, Healthy Building: Making green while being
green. Increasingly, planners and developers are seeing green. This session will
focus on new technologies and common-sense solutions that are combining to
make new construction both cost-competitive and environmentally-sensitive.
Presenters will discuss how their companies integrate environmental practices and
community concern into their overall business strategy. John Gitchell,
Environmental Manager, Vail Resorts Inc.; and Dan Richardson, Founder,
Sustainable Design Concepts
April 24: Creating and Sustaining Economic Prosperity in 21St Century
Colorado. This session explores the advantages and disadvantages of retaining
and. recruiting businesses in a rural resort community. While our valley has some
unique assets and challenges, there are important lessons to be learned from how
other communities have sought to achieve a positive balance. Bill Kane, VP
Planning and Design, Aspen Skiing Company; Bill Jensen, COO, Vail
Mountain
May 8: "If we only knew then what we know now." Experience is the best
teacher. This session gives participants the opportunity to learn what works and
what doesn't from the perspective of an economic planner. Our presenter will
discuss strategies that have made a significant difference in other communities.
He will describe the processes involved with creating an economic master plan
and the reasons for doing so. Participants will leave with a better understanding
of the important role that they can play in defining the long-term vision of the
Eagle Valley. Tom Clark, CEO, Jefferson Economic Council
May 22: Where can we go from here? Wrap-up and a plea for action. In
this session the presenter will paint a broad brushstroke comparing the issues at
play here in Eagle County with those that are affecting communities throughout
the West. We will look back at the past five months reflecting on the knowledge
and tools gleaned from the course and examine possible courses of action for the
future. Terry Minger, Executive Director, Center for Resource Management,
Denver (former Town Manager, Vail)
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AGREEMENT
This Agreement is made and entered into this 4th day of November, 2002, among the
Eagle-Vail Metropolitan District, a quasi-municipal corporation and political subdivision of the
State of Colorado (the "District"), Town of Avon, a Colorado municipal corporation ("Avon"),
the Upper Eagle Regional Water Authority, a quasi-municipal corporation and political
subdivision of the State of Colorado (the "Authority"), and Traer Creek Metropolitan District, a
quasi-municipal corporation and political subdivision of the State of Colorado ("Traer Creek
District").
RECITALS
A. Traer Creek LLC, a Colorado limited liability company is the owner of
approximately 1,789 acres of land located in portions of Sections 7, 8, 9, 10 and 17, T. 5 S., R.
81 W., and Section 12, T. 5 S., R. 82 W., in Eagle County, Colorado (the "Property"). A
description of the Property is attached hereto as Exhibit A.. The Property was previously owned
by EMD Limited Liability Company ("EMD LLC"), PVRT NOTT I LLC, PVRT NOTT Il LLC
and PVRT NOTT III LLC; the PVRT NOTT I-II1 entities were merged into EMD LLC. EMD
LLC transferred its interest in the Property to Traer Creek LLC. Traer Creek LLC is developing
the Property.
B. The District is a Colorado Special District duly operating pursuant to Section 32-
1-101, et seg., C.R.S., and provides water, fire protection, and recreational services to its
residents, and by contract to properties outside of its boundaries.
C. Avon is a Colorado municipal corporation empowered to provide water, fire
protection, and recreational services to its residents, and by contract to properties outside of its
boundaries.
D. The Authority is a quasi-municipal corporation established pursuant to an
Intergovernmental Agreement, dated September 18, 1984, by the District, along with the
Arrowhead Metropolitan District, Avon as successor to Avon Metropolitan District, Beaver
Creek Metropolitan District. Berry Creek Metropolitan District, and Edwards Metropolitan
District.
E. Eagle Park Reservoir is a water storage facility located in the headwaters of the
East Fork of the Eagle River that is owned by the Eagle Park Reservoir Company (the "Reservoir
Company"). Eagle Park Reservoir has a firm yield of 2013 acre feet that is allocated to the
shareholders of the Reservoir Company based on one acre foot per ten shares of the Reservoir
Company stock. The Authority acquired 3830 shares of the Reservoir Company stock or the
equivalent of 383 acre feet of the Reservoir's 2013 acre feet of firm annual yield. 850 shares of
fd7423
the Reservoir Company stock, or the equivalent of 85 acre feet out of the Authority's 383 acre
feet, are allocated to service the District's water requirements.
F. EMD LLC, the District, and the Authority entered into a Water Service
Agreement dated May 15, 1997 ("Service Agreement"). Section 7(b) of the Service Agreement
granted EMD LLC an option (the "Option") to pay for an amount of Reservoir Company stock
from the District's allocated share sufficient to yield 30 acre feet. This stock is to remain in the
ownership of the Authority, but be used to provide water service to the Property.
G. By letter dated December 1, 1998. EMD LLC, received formal notice that "the
Reservoir Company had acquired Eagle Park Reservoir and that the acquisition price per foot of
Eagle Park Reservoir yield is $5,787.40 plus accrued interest at the rate of 5.45% per annum
commencing on September 16. 1998." The Authority financed the acquisition of the Reservoir
Company stock with a loan (the "Loan") from the Colorado Water Conservation Board
("CW CB").
H. By letter dated May 11, 1999, EMD LLC gave written notice of EMD LLC's
exercise of the Option under the terms of Section 7(b) of the Service Agreement.
1. EMD LLC, the District, Avon, and the Authority entered into the First
Amendment to Water Service and Tap Fee Allocation Agreement dated June 22, 1999 (the
"Amendment"). Section 2(B) of the Amendment substituted Avon for the District with respect
to certain aspects of the Service Agreement. Section 2(H) of the amendment amended paragraph
2(b) of the Service Agreement to provide for the lease from EMD LLC to Avon of sufficient
water rights to serve the Property as ultimately determined by the Water Court, and that Avon
was to sublease such water rights to the Authority.
J. Section 10 of the Service Agreement provided that in the event EMD LLC elects
to obtain water and fire protection service for an additional 175.5 acres of land adjacent to the
Property as described in Exhibit B (the "Additional Property"), the District agreed to provide
such service upon 60 days written notice and satisfaction of other terms and conditions. Section
2(M) of the Amendment acknowledged that the water rights application filed in Case No.
97CW306 did not include the Additional Property. To the extent water service is desired for the
Additional Property, additional water rights will have to be dedicated to Avon and the Authority
and a new augmentation plan will need to be adjudicated to replace depletions associated with
the Additional Property. Section 2(0) of the Amendment revised the terns and contingency for
water or fire protection service to the Additional Property in the event that EMD LLC elects to
obtain such service in accordance with the provisions of paragraph 6 below which require the
furnishing of additional water rights to serve the Additional Property.
K. EMD LLC's rights, duties and obligations under the Option, Service Agreement
and Amendment were assigned to Traer Creek LLC, pursuant to that certain Assignment and
Assumption of Water Service Agreement and Related Water Rights dated November 29, 2001.
fd7423 -2
L. Traer Creek LLC's rights, duties and obligations under the Option, Service
Agreement and Amendment were assigned to Traer Creek District, pursuant to that certain
Assignment and Assumption of Water Service Agreement and Related Water Rights dated
November 29, 2001.
M. The parties desire to implement the closing of the exercise of the Option, provide
for water service to Traer Creek District hereunder: and the lease of water rights to Avon to
implement such water service.
,NOW, THEREFORE, in consideration of the covenants and agreements contained in this
Agreement, the sufficiency of which are mutually acknowledged, the District, Avon, the
Authority and Traer Creek District agree as follows.
Augmentation Water.
(a) Augmentation Water. Traer Creek District agrees to pay an amount equal
to the cost of 300 shares of Class A, Series 2 Reservoir Company stock that provides 30 acre feet
of yield from Eagle Park Reservoir for augmentation use in connection with the Property (the
"Augmentation Water"). Upon the payment prescribed herein, the Augmentation Water shall be
used to provide Water Service to the Property. In the event that any of the 300 shares of stock
are not needed to provide Augmentation Water for the Property, or any enlargements as set forth
below in a given year, those remaining shares not used shall be available to the Authority for
other uses, including the Additional Property, subject to the Authority's sole discretion. Traer
Creek District shall also be permitted an enlargement of the properties which are covered by the
Service Agreement. Such enlargement may include up to twenty (20) additional acres. Requests
for further enlargements will be considered in good faith and are subject to a demonstration that
adequate water rights exist to service the requested expansion and that such water rights will be
conveyed to Avon for lease to the Authority; provided, however, that any additional Wolford
Mountain Reservoir, Eagle Park Reservoir or other similar storage water will be provided
directly to the Authority.
(b) Shareholder Rights. Notwithstanding anything contained herein to the
contrary, the Authority shall remain the record titleholder of the 300 shares of Class A, Series 2
Reservoir Company stock and retains all shareholder rights. Moreover, this Agreement does not
require the Authority to consult with Traer Creek District regarding management decisions of the
stock, and does not create obligations to notice Traer Creek District about Reservoir Company
meetings and elections. In the event that the Authority is terminated, ceases to exist at some
future date or for any reason distributes the Class A, Series 2 Reservoir Company stock to its
members, the 300 shares of Class A, Series 2 Reservoir Company stock shall be transferred to
Avon free and clear of all liens and encumbrances in order for Avon to be able to use the
Augmentation Water for the Property. In the event that the Authority transfers its 300 shares to
Avon as stated above and Avon permanently ceases to provide water service to the Property, then
rd7a23 -3-
the 300 shares of Class A. Series Reservoir Company Stock shall be transferred to Traer Creek
District free and clear of all liens and encumbrances.
(c) Price. The Option provided that the purchase price shall be on a per acre
foot basis, equal to the Authority's acquisition price of stock in the Reservoir Company, and that
the acquisition cost shall include the costs of all of the Authority's professional fees incurred in
acquiring Eagle Park Reservoir and developing yield for this reservoir. Pursuant to these terms,
the purchase price shall consist of. (1) $173,622.00 for the per acre foot basis given 300 shares
at the cost per acre foot of $5,787.40; (2) $13,683.00 for Traer Creek District's proportion of
professional fees incurred in acquiring Eagle Park Reservoir and developing yield for Eagle Park
Reservoir; and (3) $3,885.00 in accrued interest calculated on the first payment of $11,880.23 at
the rate of 5.45% per annum commencing on September 16,1999, and extending through the
date of this Agreement, interest calculated on the second payment of $11,880.23 at the rate of
5.45% per annum commencing on September 16, 2000, and extending through the date of this
Agreement, interest calculated on the third payment of $11,880.23 at the rate of 5.45% per
annum commencing on September 16, 2001, and extending through the date of this Agreement
and also interest calculated on the fourth payment of $11,880.23 at the rate of 5.45% per annum
commencing on September 16, 2002, and extending through the date of this Agreement.
(d) Payment. The payment of the purchase price shall be made to the
Authority as follows:
(1) On or before November 15, 2002, the sum of $65.088, consisting
of $13.683.00 for Traer Creek District's proportion of professional fees. $3.885.00 for accrued
interest and $47,520.00 for Traer Creek District's portion of the first, second, third and fourth
principal and interest payments paid to the CWCB by the Authority. The accrued interest above
will accomplish the appropriate adjustment to the original Amortization Schedule caused by the
first: second.-acrd thirda>,ottrla payments not being made as shown; and
(2) On or before September 15 of each year for the life of the Loan:
Traer Creek District shall tender payment to the Authority in the amount of $11.880.23,
representing Traer Creek District's proportionate payment of principal and interest due CWCB.
2. Representations and Warranties.
(a) Traer Creek District represents and warrants to the Authority. the District
and Avon as follows:
(]) Traer Creek District has the full right and capacity to enter into this
Agreement.
(2) This Agreement will not conflict with or result in a breach of any
agreement or instrument by which Traer Creek District is bound, and such grant is not prohibited
07423 -4-
by, nor will it constitute a violation of any applicable law. rule, regulation, judgment, court order
or decree:
(3) The terms hereof constitute a valid, binding and enforceable
obligation of Traer Creek District.
(4) EMD LLC and Traer Creek LLC have no interest in the Option.
(5) Traer Creek District is the owner of the Water Rights ]eased under
paragraph 6 and the attached Water Lease and shall provide evidence of such ownership
acceptable to the Authority.
(b) The Authority represents and warrants to Traer Creek District, the District
and Avon as follows:
(l) The Authority is the current owner of 3830 shares of Reservoir
Company stock, subject to the terms and conditions of various documents by which the
Authority financed the acquisition of its shares of stock:
(2) The Authority has the full right and capacity to enter into this
Agreement:
(3) The Authority's entering into this Agreement will not conflict with
or result in a breach of any agreement or instrument by which the Authority is bound, and is not
prohibited by, nor will it constitute a violation of. any applicable law. rule, regulation, judgment,
court order or decree:
(4) The terms hereof constitute a valid, binding and enforceable
obligation of the Authority.
(c) The District and Avon represent and warrant to Traer Creek District and
the Authority as follows:
(l) The District and Avon have the full right and capacity to enter into
this Agreement:
(2) Entering into this Agreement by the District and Avon will not .
conflict with or result in a breach of any agreement or instrument by which the District and Avon
are bound, and is not prohibited by, nor will it constitute a violation of any applicable law, rule,
regulation, judgment, court order or decree.
(3) The terms hereof constitute a valid, binding and enforceable
obligation of the District and Avon.
M7423 -5-
3. Default.
(a) Traer Creek District. It is an event of default by Traer Creek District or its
successors and assigns, as the case may be, if
(1) Payment of the amounts payable under this Agreement by Traer
Creek District are not made when due. Default will not occur until Avon or the Authority shall
have given Traer Creek District thirty (30) days' written notice with the opportunity during such
time to cure the default:
(2) Traer Creek District defaults in the perfonmance or observation of
any other covenants, agreements, or conditions on the part of Traer Creek District in this
Agreement or the Service Agreement. Default will not occur until Avon or the Authority shall
have given Traer Creek District thirty (30) days' written notice with the opportunity during such
time to cure the default: or
(?3) Traer Creek District is dissolved and this Agreement is not
assigned in accordance with Section 5 of this Agreement.
(b) District. It is an event of default by the District if the District fails or
defaults in the performance or observation of the covenants, agreements. or conditions, or any of
them, on the part of the District under this Agreement, the Service Agreement or the
Amendment. Default will not occur until Traer Creek District shall have given the District thirty.
(30) days' written notice and the District is given the.opportunity during such time to cure the
default.
(c) Avon. It is an event of default by Avon if Avon fails or defaults in the
performance or observation of the covenants, agreements, or conditions, or any of them, on the
part of Avon under this Agreement, the Service Agreement or the Amendment. Default will not
occur until Traer Creek District shall have given Avon thirty (30) days' written notice and Avon
is given the opportunity during such time to cure the default, except when such default is for the
failure to provide water hereunder.
(d) Authority. It is an event of default by the Authority if the Authority fails
or defaults in the performance or observation of the covenants, agreements, or conditions, or any
of them, on the part of the Authority under this Agreement, the Service Agreement or the
Amendment. Default will not occur until Traer Creek District shall have given the Authority
thirty (30) days' written notice and the Authority is given the opportunity during such time to
cure the default, except when such default is for the failure to provide water hereunder.
4. Remedies Upon Default. Upon the occurrence and continuance of an event of
default, the nondefaulting party shall be entitled to enforce the provisions of this Agreement in
law or in equity, and relief in the nature of specific performance or damages or both may be
sa74z3 -6-
awarded. subject to the provisions of the laws of the State of Colorado. Alternatively, in the
event of a default by Traer Creek District then the Authority and Avon may terminate Water
Service to the Property until Traer Creek District shall have cured said default. The prevailing
party in any legal or administrative action shall be entitled to the recovery of its costs and
expenses of such action, including without limitation, reasonable attorneys' fees.
5. Assignment. Traer Creek District may assign its rights under this Agreement to
any affiliates. successors, or to a subsequent special district formed, in whole or in part, for the
purpose of holding. owning or operating its water system for the Property pursuant to the terms
herein, so long as notice and copies of relevant documentation of the assignment are provided to
the District. Avon and the Authority. The District. Avon and Authority may also assign their
rights hereunder including, without limitation, any assignment in connection with the future
consolidation and Traer Creek District agrees to cooperate with respect to the. same.
6. Lease of Water Rights. Concurrent with the execution of this Agreement, Traer
Creek District agrees to execute the Water Lease attached hereto as Exhibit C. and Avon shall
execute the Sublease to the Authority attached hereto as Exhibit D. The Water Lease is intended
to provide sufficient water rights to serve the Property. In the event EMD LLC or Traer Creek
District elects to obtain water service for the Additional Property. EMD LLC or Traer Creek
District shall be obligated to furnish additional water rights to the Authority to serve the
Additional Property.
7. Additional Storage Water. The parties agree that the Traer Creek District needs to
secure an additional 9.8 acre feet of storage water from Wolford Mountain Reservoir.
Nottingham.Reservoir, or another storage facility acceptable to the Authority (the "Additional
Storage Water") to provide sufficient water rights to serve the Property. In addition, unless
Nottingham Reservoir water is provided, the augmentation plan decreed in Water Division No. 5
Case No. 97CW306 (the "Augmentation Plan") needs to be amended to include the Additional
Storage Water. Traer Creek District agrees to secure, prepay the cost of and lease to Avon who
will in turn. sublease to the Authority the Additional Storage Water within 3 months of the date
of this Agreement. Thereafter, the Authority shall use its best efforts to amend the Augmentation
Plan, if necessary, to include the Additional Storage Water as an additional source of
augmentation water. Traer Creek District shall promptly reimburse the Authority for all costs
and fees (including legal, engineering and court fees) incurred by the Authority in securing such
an amendment. The parties recognize. acknowledge and agree that Nottingham Reservoir will be
emptied for maintenance and repairs in late 2002 or early 2003, and the emptying of such
reservoir shall not constitute a default or breach under this Agreement or the Water Lease or
Sublease provided for in paragraph 6 above.
8. Miscellaneous.
(a) Illegality. Invalidity. Unenforceability and lmpossibility. If any provision
of this Agreement shall prove to be illegal, invalid, unenforceable or impossible to perform. the
fd7423 -7-
remainder of this agreement shall not be affected thereby, and in lieu of each provision of this
Agreement that is illegal, invalid, unenforceable or impossible to perform, there shall be added as
part of this Agreement a provision as similar in terms to such illegal, invalid, unenforceable or
impossible provision as may be possible and or legal, valid, enforceable and capable of
performance.
(b) Amendments. This Agreement may not be amended nor any rights
hereunder waived except by an instrument in writing signed by the parties sought to be charged
with such amendment or waiver.
(c) Governing Law and Venue. This Agreement shall be interpreted. in
accordance with and governed by the laws of the State of Colorado. The forum for resolution of
any and all disputes arising hereunder shall be the District Court in and for Eagle County, State
of Colorado.
(d) Paragraph Headings. The paragraph headings herein are inserted for
convenience of reference only and do not define. limit or prescribe the scope of.this Agreement
or any exhibit attached hereto.
(e) Term. The term of this Agreement is perpetual.
(f) Proper Authority. The parties represent and warrant that they have taken
all actions required and secured the necessary approvals to enter into this Agreement.
. (g) Further Execution of Necessary Documents. The parties agree to execute
such additional documents as may be reasonably required to implement the terms of this
Agreement.
(h) Water Rights Conveyance. Nothing contained in this Agreement shall
modify the obligation of Traer Creek District pursuant to the Rules and Regulations of the
Authority, and the Amended and Restated Service Contract dated January 1, 1998, between the
Authority and Avon, as it may be amended, to convey to Avon the water rights which are the
subject of the Water Lease..
Additienal Such conveyance to Avon shall occur within 30 days of notice given by the
Authority to Avon and the Traer Creek District. Upon such conveyance the sublease from Avon
to the Authority shall be converted into a lease.
eeme h ereto "
a Counterpart. WJ rt :and attachments
in counter s.
07423 _g
EXECUTED as of the date set forth above.
EAGLE-VAIL METROPOLITAN,
a quasi-municipal corporation of the State of Colorado
By:_
Name:
Title:
TOWN OF AVON, a Colorado municipal corporation
By:
Name:
Title:
TRAER CREEK METROPOLITAN, a quasi-municipal
corporation and political subdivision of the State of
Colorado
By:
Name:
Title:
UPPER EAGLE REGIONAL WATER AUTHORITY. a
quasi-municipal corporation of the State of Colorado
By:
Name:
Title:
fd7423 -9-
STATE OF COLORADO )
ss.
COUNTY OF )
The foregoing instrument was acknowledged before me this day of
, 2002, by as President of the Eagle-Vail Metropolitan
District, a quasi-municipal corporation of the State of Colorado.
Witness my hand and official seal.
My commission expires:
STATE OF COLORADO )
ss.
COUNTY OF )
Notary Public
The foregoing instrument was acknowledged before me this
. 2002. by as
Avon, a quasi-municipal corporation of the State of Colorado.
Witness my hand and official sea].
day of
of the Town of
fd7423 _10-
STATE OF COLORADO )
) ss.
COUNTY OF )
The foregoing instrument was acknowledged before me this day of
, 2002, by as President of the Traer Creek Metropolitan
District, a quasi-municipal corporation and political subdivision of the State of Colorado.
Witness my hand and official sea].
Notary Public
My commission expires:
STATE OF COLORADO )
) ss.
COUNTY OF )
The foregoing instrument was acknowledged before me this day of
. 2002, by as President of the Upper Eagle Regional
Water Authority, a quasi-municipal corporation fo the State of Colorado.
Witness my hand and official seal.
Notary Public
My commission expires:
fd7423 -l
Exhibit C
WATER LEASE
This Water Lease ("Lease") is entered into this 4th day of November, 2002, between
Traer Creek Metropolitan District, a quasi-municipal corporation and political subdivision of the
State of Colorado ("Traer Creek District') and the Town of Avon, a Colorado municipal
corporation ("Avon").
Recitals
Whereas, EMD Limited Liability Company, a Colorado limited liability company ("EMD
LLC"), the Authority, and the Eagle-Vail Metropolitan District (the "District") entered into a
Water Service Agreement dated May 15, 1997 ("Service Agreement'). Paragraph 2(b) provided
that EMD LLC agreed to lease specified water rights to the Authority as a condition for water
service to 1,789 acres of land owned by EMD LLC as described in the attached Exhibit 1 (the
"Property"). EMD LLC thereafter transferred its interest in the Property to Traer Creek LLC.
Whereas, EMD LLC, the District, Town of Avon, a Colorado municipal corporation
("Avon"), and the Authority entered into the First Amendment to Water Service and Tap Fee
Allocation Agreement dated June 22, 1999 (the "Amendment'). Section 2(B) of the Amendment
substituted Avon for the District. Section 2(N) of the Amendment amended the lease provision
in paragraph 2(b) of the Service Agreement whereby EMD LLC agreed to lease without cost to
Avon for sublease without cost to the Authority the portion of water rights sufficient to replace
the consumptive use associated with the development of the Property as ultimately decreed by
the Water Court.
Whereas, certain of EMD LLC's rights, duties and obligations under the Service
Agreement and Amendment were assigned to Traer Creek LLC, pursuant to that certain
Assignment and Assumption of Water Service Agreement and Related Water Rights dated
November 29, 2001.
Whereas, certain of Traer Creek LLC's rights, duties and obligations under the Service
Agreement and Amendment were assigned to Traer Creek District pursuant to that certain
Assignment and Assumption of Water Service Agreement and Related Water Rights dated
November 29.2001.
Whereas, certain water and water rights, ditch and ditch rights, consumptive use credits,
and reservoirs and storage rights were transferred by Quit Claim Deeds from EMD LLC to Traer
Creek LLC, and from Traer Creek LLC to Traer Creek District.
fd7423 -1
Whereas, the Authority. the District, Avon and Traer Creek District entered into an
Agreement dated November 4, 2002 ("2002 Agreement"). Section 6 of the 2002 Agreement
provides that Traer Creek District shall lease to Avon the water rights that are the subject of this
Lease, and that such lease to Avon shall substitute for and satisfy the obligations of Sections 2(B)
and 2(H) of the Amendment.
AGREEMENT
Now, therefore, for good and valuable consideration, the receipt and sufficiency of which
are hereby acknowledged, the parties agree as follows:
I . Lease. Traer Creek District hereby leases to Avon all of Traer Creek District's
right, title and/or interests (beneficial or other interests) in and to the following (collectively, the
"Leased Water Rights"):
(a) the water rights described in Exhibit 2 identified under the column heading
Amount Leased, together with all associated rights and benefits of the plan for augmentation and
exchange decreed by the District Court in and for Water Division No. 5 in Case No. 97CW306
(the "Augmentation Plan"), together with all associated changes of water rights decreed therein
related to the Amount Leased;,provided, hoWever, that norstora. a &-, s or ac i?l lul lb,
the Additional Storage Water is leased"'hereunder',
(b) the historic consumptive use credits dedicated to the Augmentation Plan
and described in the attached Exhibit 3;
(c) an additional 9.8. acre feet of storage water from Wolford Mountain
Reservoir, Nottingham Reservoir, or another storage facility acceptable to Avon and the
Authority ("the Additional Storage Water") to provide sufficient water rights to serve the
Property. Ne storage other than the Additional Storage Water is _ . In addition,
unless Nottingham Reservoir water is provided, the Augmentation Plan needs to be amended to
include the Additional Storage Water. Traer Creek District agrees to secure, pay the cost of, and
lease to Avon for subsequent sublease to the Authority, the Additional Storage Water within 3
months of the date of this Lease. Thereafter, the Authority shall use its best efforts to amend the
Augmentation Plan, if necessary, to include the Additional Storage Water as an additional source
of augmentation water. Traer Creek District shall promptly reimburse Avon and the Authority
for all costs and fees (including legal, engineering, and court fees) incurred by each of them in
securing such an amendment; and
(d) all diversion ditches, pipelines, headgates and structures, pumps, casings
and other improvements and easements associated or used in connection with the above
described water rights (including without limitation rights of access thereto) as becomes
necessary from time to time to provide water service for the Property, reserving into Traer Creek
District rights of access and use of the same to the extent not required to provide water service
fd7423 -2
for the Property. The-parties recognize, acknowledge and agree that in connection with the
development of the Property such structures may need to be modified, piped, buried or otherwise
improved at Traer Creek District's sole cost and discretion.
2. Term. The term of this Lease shall be perpetual, provided however, that in the
event that the Authority and Avon fail to provide water service to the Property (excepting
temporary cessation of water service due to reasonable maintenance requirements or emergency
conditions), Traer Creek District may terminate this Lease upon sixty (60) days' written notice.
3. Payment. The Leased Water Rights shall be leased to Avon without charge. The
consideration for this Lease is the water service provided pursuant to the Service Agreement, the
Amendment, and the 2002 Agreement.
4. Miscellaneous.
(a) This Lease may not be amended except by a written document signed by
the parties which expressly references this Lease.
(b) This Lease shall be construed under and governed by the Laws of the State
of Colorado.
(c) In the event of any litigation regarding the parties' rights and obligations
under this Lease, the prevailing party shall be entitled to recover its costs and expenses of
litigation, including its reasonable expert witness and attorney's fees, and any costs and
expenses, including attorney's fees, incurred in any appeal or collection actions related thereto.
Executed to be effective the date first set forth above.
TRAER CREEK METROPOLITAN, a quasi-municipal
corporation and political subdivision of the State of
Colorado
By:
Name:
Title:
TOWN OF AVON, a Colorado municipal corporation
By:_
Name:
Title:
fd7423 -3-
STATE OF COLORADO )
) ss.
COUNTY OF )
The foregoing instrument was acknowledged before me this day of
. 2002, by as President of the Traer Creek Metropolitan
District, a quasi-municipal corporation and political subdivision of the State of Colorado.
Witness my hand and official sea].
My commission expires:
STATE OF COLORADO )
ss.
COUNTY OF )
The foregoing instrument was acknowledged before me this
. 2002, by as
Avon, a quasi-municipal corporation of the State of Colorado.
Witness my hand and official seal.
Notary Public
day of
of the Town of
W7423 -5-
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Exhibit D
WATER SUBLEASE
This Water Sublease ("Sublease") is entered into this 4th day of November, 2002,
between the Town of Avon, a Colorado municipal corporation ("Avon") and the Upper Eagle
Regional Water Authority, a quasi-municipal corporation and political subdivision of the State of
Colorado (the "Authority").
Recitals
Whereas. EMD Limited Liability Company, a Colorado limited liability company ("EMD
LLC"), the Authority, and the Eagle-Vail Metropolitan District (the "District") entered into a
Water Service Agreement dated May 15. ] 997 ("Service Agreement"). Paragraph 2(b) provided
that EMD LLC agreed to lease specified water rights to the Authority as a condition for water
service to 1,789 acres of ]and owned by EMD LLC as described in the attached Exhibit l (the
"Property"). EMD LLC thereafter transferred its interest in the Property to Traer Creek LLC.
Whereas. EMD LLC, the District, Town of Avon, a Colorado municipal corporation
("Avon"), and the Authority entered into the First Amendment to Water Service and Tap Fee
Allocation Agreement dated June 22, 1999 (the "Amendment"). Section 2(B) of the Amendment
substituted Avon for the District. Section 2(H) of the Amendment amended the lease provision
in paragraph 2(b) of the Service Agreement whereby EMD LLC agreed to lease without cost to
Avon for sublease without cost to the Authority the portion of water rights sufficient to replace
the consumptive use associated with the development of the Property as ultimately decreed by
the Water Court.
Whereas. certain of EMD LLC's rights, duties and obligations under the Service
Agreement and Amendment were assigned to Traer Creek LLC, pursuant to that certain
Assignment and Assumption of Water Service Agreement and Related Water Rights dated
November 29, 2001.
Whereas, certain of Traer Creek LLC's rights, duties and obligations under the Service
Agreement and Amendment were assigned to the Traer Creek Metropolitan District (the "Traer
Creek District") pursuant to that certain Assignment and Assumption of Water Service
Agreement and Related Water Rights dated November 29, 2001.
Whereas. certain water and water rights, ditch and ditch rights, consumptive use credits,
and reservoirs and storage rights were transferred by Quit Claim Deeds from EMD LLC to Traer
Creek LLC, and from Traer Creek LLC to Traer Creek District.
tc0910 -1-
Whereas, the Authority, the District, Avon and Traer Creek District entered into an
Agreement dated November 4, 2002 ("2002 Agreement'). Section 6 of the 2002 Agreement
provides that Traer Creek District shall lease to Avon the water rights that are the subject of this
Lease, and that such lease to Avon shall satisfy the obligations of Sections 2(B) and 2(H) of the
Amendment. In turn, Section 6 of the 2002 Agreement provides that Avon shall sublease to the
Authority the water rights that are the subject of this Lease.
AGREEMENT
Now, therefore, for good and valuable consideration, the receipt and sufficiency of which
are hereby acknowledged, the parties agree as follows:
I . Sublease. Avon hereby subleases to the Authority all of Avon's right, title and/or
interests (beneficial or other interests) in and to the following (collectively, the "Leased Water
Rights"):
(a) the water rights described in Exhibit 2 identified under the column heading
Amount Leased, together with all associated rights and benefits of the plan for augmentation and
exchange decreed by the District Court in and for Water Division No. 5 in Case No. 97CW306
(the "Augmentation Plan"), together with all associated changes of water rights decreed therein
related to the Amount Leased..prov?ded, ;however nb storage ng s orfac IIi iws ti'-.q e
Additional Storage Water is:leasel hereunder.
(b) the historic consumptive use credits dedicated to the Augmentation Plan
and described in the attached Exhibit 3;
(c) an additional 9.8 acre feet of storage water from Wolford Mountain
Reservoir, Nottingham Reservoir, or another storage facility acceptable to the Authority ("the
Additional Storage Water") to provide sufficient water rights to serve the Property which is
hereinafter leased by Traer Creek District to Avon pursuant to paragraph 7 of the 2002
Agreement.
(d) all diversion ditches, pipelines, headgates and structures, pumps, casings
and other improvements and easements associated or used in connection with the above
described water rights (including without limitation rights of access thereto) as becomes
necessary from time to time to provide water service for the Property, reserving into Traer Creek
District rights of access and use of the same to the extent not required to provide water service
for the Property. The parties recognize, acknowledge and agree that in connection with the
development of the Property such structures may need to be modified, piped, buried or otherwise
improved at Traer Creek District's sole cost and discretion.
2. Term. The term of this Sublease shall be perpetual, provided however, that in the
event that the Authority fails to provide water service to the Property (excepting temporary
IC0910 -2-
cessation of water service due to reasonable maintenance requirements or emergency conditions).
Avon may terminate this Sublease upon sixty (60) days' written notice.
3. Payment. The Lease' Water Rights shall be subleased to the Authority without
charge. The consideration for this Sublease is the water service provided pursuant to the Service
Agreement, the Amendment, and the 2002 Agreement.
4. Miscellaneous.
(a) This Sublease may not be amended except by a written document signed
by the parties which expressly references this Lease.
(b) This Sublease shall be construed under and governed by the Laws of the
State of Colorado.
(c) In the event of any litigation regarding the parties' rights and obligations
under this Sublease, the prevailing party shall be entitled to recover its costs and expenses of
litigation, including its reasonable expert witness and attorney's fees, and any costs and
expenses, including attorney's fees, incurred in any appeal or collection actions related thereto.
Executed to be effective the date first set forth above.
TOWN OF AVON7 a Colorado municipal corporation
By:_
Name:
Title:
UPPER EAGLE REGIONAL WATER AUTHORITY, a
quasi-municipal corporation and political subdivision of the
State of Colorado
By:_
Name:
Title:
IC0910 "3"
STATE OF COLORADO )
ss.
COUNTY OF )
The foregoing instrument was acknowledged before me this day of
. , 2002, by as of the Upper Eagle
Regional Water Authority, a quasi-municipal corporation and political subdivision of the State of
Colorado.
Witness my hand and official sea].
My commission expires:
Notary Public
STATE OF COLORADO • )
ss.
COUNTY OF )
The foregoing instrument was acknowledged before me this
. 2002! by as
Avon, a quasi-municipal corporation of the State of Colorado.
Witness my hand and official sea].
day of
of the Town of
tc0970 -4-
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