TC Council Packet 12/17/2002Town of Avon
Council Retreat 2002
Action Report
Description of Tasks Due Date Staff
Recreation
Cost Recovery Report 1/28/2003 Scott/Meryl
Public Information -
Government Engaging its Community
Encourage information sharing
Quarterly Newsletter
Solicit email addresses for group distributions of Council agendas and
minutes
Taking meetings out into the community - probably during summer 6/1/2003 Jacquie/Patty
Town Manager
Create mission, vision, values - Discuss Council Committee
Assignment at Work Session
Land Excange white paper
Impact Fee Scenarios
Level playing field
Nexus
Town Attorney
Clarify legal implications of emial communication amoung Council
members
1/14/2003
1/14/2003
1/14/2003
Avon Council Retreat.2002
December 17, 2002
Town of Avon Council Committee Appointments for 2003
Committee
Confluence
Economy/Retail Availability
Eagle County Liaison Committee
NWCCOG
Water Board
ECO
Transit
Marketing
Chamber of Commerce
Member(s)
Buz Reynolds, Brian Sipes, Larry Brooks
Mac McDevitt, Ron Wolfe, Scott Wright
Ron Wolfe, Mac McDevitt
Brian Sipes
Debbie Buckley, Buz Reynolds (alternate)
Ron Wolfe, Debbie Buckley (alternate)
Ron Wolfe, Mac McDevitt, Harry Taylor
Peter Buckley
Michael Brown, Peter Buckley (alternate)
Channel 5
One Valley Coalition
Village at Avon
Community Development Issues
Land Use, Comp Plan, Design
Guideline Study & Impact Fees
Michael Brown, Debbie Buckley (alternate)
Mac McDevitt, Brian Sipes
Michael Brown, Debbie Buckley (alternate)
Brian Sipes, P&Z Selected Members, Ron Wolfe
Avon Council Retreat.2002
December 17, 2002
Town of Avon
Council and Staff Retreat
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December 17, 2002 ov,?. , n J d?cv?
Location: Beaver Creek Metropolitan District Meeting Room
63 Avondale Lane, Suite C4
Use Entrance to Forbes Real Estate Group Office
Time: 1 p.m. - 5 p.m.
The goal of this meeting is two-fold:
Determine Council Committee Appointments. Give Council Members a chance to voice their
opinions and determine if subcommittees are necessary in addition to the regular committees.
Staff requires direction on where we are headed as a town and determine priorities for a 6-month
action plan.
r "
I. Introduction (Buz & Larry)?
A. Rules of Engagement
II. Council/Staff Communication Protocol (John Dunn)
A. Council Process
Ideas for discussion: Methods of communication and the importance of sharing
information, community participation
III. Informational Items (from Staff)
A. 2003 Budget Review (Scott Wright)
B. Capital Projects (Norm Wood) C)?C
C. Revenue So rces and Al^loca oon of Funds (Larry Brooks) laU
c?aUV05? ( - & w?JaIU
D. Tax rebates on Development "ry Brooks)
A ,. E. Community Development (Ruth Borne and Norman Wood Opening Comments)
Ideas for discussion: Develop a more sophisticated understanding of land
development goals and objectives for the community. Update master plan and
zoning codes. In particular, update our "toolbox" so that we are adequately
prepared for the redevelopment opportunities facing the Town. Commit to
creating policy and procedures so that future land use decision-making and
community development's role is both informed and constructive.
i. Environmental and land use issues
Ideas for discussion: Drip irrigation, mandatory drought resistant
plants, roundabouts, Community Development land use issues
ii. Role of Planning and Zoning Commission
Ideas for discussion: Staff review of minor projects, Evaluating
projects against Avon's code, Revamping Avon's design review
guidelines
iii. Building Permits and Fees
Ideas for discussion: P&L statement including overhead, debt
service, etc.., Fees should cover all costs
iv. New Revenue Sources and Cost of Growth
Ideas for discussion: Reintroduce materials Use Tax after bus
funding is solved, impact fees structure vs. exaction strategy
through agreement or PUD
IV. Discussion Topics Moderated by Gary Severson
A. Confirmation of Council Committee Appointments
B. Recreation Center
Ideas.for discussion: P&L statements, Taxpayer subsidy, Resident/nonresid1 I?
rofit Center and bonus structures, Consolidation of Rec and Parks
fees, P
Road/Forest Service property exchange
C. Traffic/Transit Related Issues
Id er enforcement (speeding, stop signs, etc..), Mail
eas for discussion: Stronger
delivery to cluster boxes, Prohibit left turns to and from Hurd Lane, Entire transit
.
system review (ECO, funding routes, beneficiaries,etc.), Reexamine Nottingham
( D. Economic Development
i Ideas for discussion: Viable tenants for Chapel Square, Main Street discussion,
\?9 Confluence discussion, Review Oct. 3 meeting results, Where do BC marketing,
VVF, OVC, VVCTB, Bravo, Vilar, Airline Funding etc., fall in priority of
economic development, vacancy indemnification strategies
E. Eagle County support of Avon/level tax field/Edwards
F. Outreach Efforts
Ideas for discussion: Initiate regular series of meetings (mayor fireside chats)
V. Other Discussion Items
Action Items-priorities, committee designations, ?00`?
1. Adjourn , a
DUNN & CAUSEY, LLC
Memorandum
DATE: December 12, 2002
TO: Town Council
FROM: Town Attorney
RE: The Rules
The purpose of this memorandum is to review for old and new council members
some of the rules governing what they do.
Town Code of Ethics. The Town's municipal code contains a Code of Ethics,
Chapter 2.30, which you should review carefully. Some important parts of it are as follows:
The Code turns on the meaning of substantial financial interest, which is 1)
ownership of a business, 2) creditor interest in an insolvent business, 3) ownership of real or
personal property, 4) loan or other debt and 5) directorship or officership in a business. Such an
interest includes an interest owned, held or controlled by a spouse of dependent children.
The Code forbids any action by a council member which is a conflict of interest:
A. Disclosing or using confidential information to further a substantial financial
interest.
B. Engaging in a substantial financial transaction with a person dealing with the
Town.
C. Performing an official act beneficially affecting a substantial financial interest.
D. Performing an official act beneficially affecting a substantial financial interest
of one by whom the council member is employed or acts as a consultant for.
E. Acquiring an interest which the council member expects will be beneficially
affected by official action.
F. Performing an official act detrimentally affecting a substantial financial
interest of a competitor.
G. Soliciting or accepting gifts or other things of value under circumstances
which would lead a reasonably prudent person to believe the same was given primarily to
influence an official action.
H. Performing any official act under circumstances giving rise to an appearance
of impropriety.
I. Engaging in ex parte communication concerning a matter to be determined by
public hearing without making the contents of the communication part of the record in the public
hearing.
J. Representing another person or entity before the council, any town commission
or the municipal court.
Exemptions to those rules:
A. Receiving an indirect benefit as a result of performing an official act.
B. Receiving a benefit which is received by other persons similarly situated.
C. Soliciting or accepting loans which are 1) campaign contributions, 2)
occasional nonpecuniary gifts of insignificant value, 3) a public award, 4) travel expense
reimbursement, 5) social expense reimbursement if reasonable, 6) meals, lodging, tickets 7)
honoraria reported to town manager, 8) loans.
D. Compensation as a council member.
Disclosure of conflict of interest must be made, and the council member must
leave the council room while the matter as to which he or she is conflicted is discussed and voted
on.
Council members may not have any interest in a contract with the town except:
A. A contract awarded by competitive bidding.
B. Merchandise sold to the highest bidder
C. Investments or deposits in financial institutions.
D. A contract which, by reason of geographical restrictions, would cost the town
more than 10% more if entered into with a non-council member.
E. A contract as to which there has been a disclosure of the conflict of interest to
the Colorado Secretary of State and the council no later than 72 hours before the vote.
Open Meetings Law (Sunshine Law). The council may transact business only in
meetings which are open to the public after posted notice. Any gathering of three or more
council members, at which public business is discussed, is considered to be a Ameeting@ of the
council and must be posted. The requirement does not apply, however, to chance meetings or
social gatherings at which discussion of public business is not the central purpose.
Executive sessions of the council are permitted on two-thirds vote and upon
announcement to the public of the topic for discussion in the executive session. Formal action
may not be taken in the executive session, and topics for executive session are limited to:
A. Purchase, acquisition, lease, transfer or sale of real or personal property.
B. Conferences with the town attorney on specific legal questions. Mere
presence of the attorney is not enough.
C. Matters required to be kept confidential by federal or state law.
D. Details of security arrangements or investigations.
E. Determining positions relative to matters that may be the subject of
negotiation; developing strategy for negotiations; instructing negotiators.
F. Personnel matters, unless the employee who is the subject of the session has
requested an open meeting.
G. Consideration. of documents which are not subject to inspection under the
Public Records law, such as reports of a pending criminal investigation, test scores relating to
licensing or employment, real estate appraisals relating to property acquisition.
Quasi-judicial proceedings. The council has two roles, legislative (adoption of
ordinances and resolutions) and quasi-judicial (liquor licensing, rezoning, appeals from the
Planning and Zoning Commission). In latter proceedings, the council members sit "as if' they
are judges. When quasi-judicial matters are coming before them, council members should not
solicit or listen to input prior to the hearing. If they are contacted by members of the public, they
should encourage those persons to attend the meeting or send a letter so that their comments are
received by all the council.
Administrative Service. Pursuant to Sections 8.3 and 8.5, the council is required
to deal with the administrative staff through the town manager. Violation of that requirement
subjects council members to potential personal liability if the staff member acts unlawfully on
the direction of a council member. Only the town clerk, town manager and town attorney report
directly to the council.
jwd:ipse
cc. Mr. Brooks q be C0,M.M01ACChVkA.1
414, 424?
uJisultR,
2003 Council Committee Appointments
Committee Member(s)
Confluence
Economy/Retail Availability
- (RWA Buz Reynolds, Brian Sipes, Larry Brooks
NWCCOG
Water Board
Sanitation Board
ECO
Transit
Marketing
Chamber of Commerce
Channel5
One Valley Coalition
Village at Avon
W -
Mac McDevitt, Ron Wolfe, Scott Wright
`PBr? Ron Wolfe, Mac McDevitt
Brian Sipes
Debbie Buckley, Buz Reynolds (alternate
Mac McDevitt ?
11
Ron Wolfe, Debbie Buckley (alternate)
Ron Wolfe, Mac McDevitt, Harry Taylor
Peter Buckley
Michael Brown
Michael Brown
Air
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Mac McDevitt
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Michael Brown
Memo
To: Honorable Mayor and Town Council
Thru: Larry Brooks, Town Manager
From: Norman Wood, Town Engineer
Town Manager Comments:
Date: December 13, 2002
Re: Capital Improvement Program Rating System
Summary: Capital projects can generally be broken down into the following five
categories; Problem Correction, Municipal Operations, Growth/Development, Quality of Life
and Economic Development. Possibly these general categories can be useful when
prioritizing capital projects to meet specific goals of the Town and maintain a balanced
development program. A worksheet listing capital projects from the current 5-Year Capital
Improvement Program is attached along with a copy of the current 5-Year Capital
Improvements Program. This worksheet may be of assistance in evaluating and categorizing
the various projects. It should be noted that many of these projects may easily be listed under
two or more categories. In its most basic format, this worksheet can be used assign projects
to a predominant category. The next step may be to identify all the primary categories that each
project falls under and the third step may be to assign or rate the impact of the project under
each of the applicable categories, le. Problem Correction (20%) and Quality of Life (80%). These
ratings may then help prioritize projects to accomplish the overall goals and objectives of the
Town.
If this method of categorizing rating capital projects is of interest and potential benefit, we may
want to revisit our five-year capital improvement program.
R
I: EngineeringWdn inistration\Miseellaneous\CIP Categories Memo.Doc
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Memo
To. Honorable Mayor and Town Council
Thru: Larry Brooks, Town Manage
From: Ruth Borne, Director of C nity Development
Date December 13, 2002
Re: Community Development - Discussion Items for the Council Retreat
The role of the Community Development Department is to implement the land use goals
and policies of the Town of Avon as established by the Town Council. The Town of
Avon has grown over 700% in the last twenty years, and has one of the highest ten-year
growth rates in the State of Colorado.
The following priorities have been identified by the Department as important goals to
review for the Council Retreat scheduled for December 17. Staff is looking for guidance
in obtaining these objectives and is excited about creating more effective tools for
planning and development.
Based upon the magnitude and complexities of the priorities set forth herein, we will
recommend an action plan for implementation.
Priority #1
Develop a more sophisticated understanding of land development goals
and objectives for the community, including economic vitality through
informed land use and budget decisions, affordable housing philosophies,
and development incentives.
Creating Economic Sustainability Through Land Use:
• Examine tax code issues and potential ballot initiatives with -regard to
development and redevelopment opportunities.
• Develop an understanding of potential mill levies and impact fees and their pros
and cons.
• Review public service costs vs. revenues for each land use category in the Town
to understand which land uses support public infrastructure and required service
costs and which have to be subsidized.
• Review basic public service goals for the community and how these goals can be
sustainable regardless of economic `pendulums'. In particular, how future land
uses may enable the Town to provide sustained or enhanced public services as
our population continues to grow.
Develop an understanding of the importance that both public and private areas
hold with regard to shaping of the Town of Avon. The fiscal health of private
market is predicated on the preservation and health of the public markets, which
is key in making smart land use decisions!
Discuss the intergovernmental role that the Town seeks to have in relationship to
the County and other jurisdictions of the Valley. Is our current relationship
adequate, and is there inherent value in understanding the land use philosophies
of the other jurisdictions in our region?
Creating Incentives for Land Development
Explore creating overlay zoning and public/private partnerships that deliver a
more balanced land use and tax base. We believe there is an opportunity
through redevelopment (Town Core) or amended development plans (The
Village) to encourage certain types of land use that generate not only economic
incentives to development but that foster the type of community we desire.
We recommend the Town adopt an `accessory dwelling unit' code, incorporating
minimum lot and parking standards, providing an application for both planning
and building review. At the minimum, resolve the issue of whether or not we
should create secondary units that are legal thereby validating what is already
going on in our residential community. Can we obtain appropriate fees and
require adequate parking for these uses?
Explore public/private partnerships and opportunities for redevelopment in the
Town that supports our vision of public services and our commitment to be the
`Heart of the Valley'
Affordable Housing:
Provide consensus with regard to affordable/attainable housing philosophies and
goals. Should the Town continue to be involved in mandated affordable
housing? Staff is concerned with the costs both administrative and otherwise
associated with these programs. Is affordable housing in the Town of Avon a
worthwhile endeavor vis-a-vis land use and sound economics?
Should the Town adopt a 'minimum dwelling unit size' for the Town so the issue
of affordable housing has some minimum guidelines for both accessory and deed
restricted housing units.
How does current housing relate to the rest of Eagle County and other resort
communities. What does this mean with regard to the long-term impact of
housing on our municipal services?
Priority #2
Update master plan and zoning codes. In particular, update our `toolbox'
so that we are adequately prepared for the redevelopment opportunities
facing the Town and are able to articulate to the development community
what the Town's goals and objectives are as a community.
Comprehensive Plan:
0 Focus on economic development and redevelopment potential of Town core.
• Focus on setting minimum `livability' standards in terms of parks and recreation.
• A clear and pertinent corollary to fiscal implications must be made in a revised
comprehensive plan. In other words, without understanding the fiscal
implications of growth in our community, there seems to be little point in going
through the exercise.
Zoning Code:
• Provide more sophisticated tools for development and redevelopment. Examine
the potential to offer 'point zoning' or 'performance zoning' for redevelopment.
• Outline definitive criteria for redevelopment, including minimum standards for
negotiated development agreements that address tax rebates and parking
standards.
• Update the zoning code to provide particular direction and criteria for
redevelopment projects.
• Update the fee schedules for development so that it is paying for itself and not
subsidized by another program area.
• Come to consensus on what areas of decision-making lie with professional staff
in all aspects of the planning and development process, specifically design
review and administrative decision-making.
Priority #3
Commit to creating policy and procedures so that future land use decision-
making and community development's role is both informed and
constructive.
STATE OF COLORADO )
COUNTY OF EAGLE ) SS
TOWN OF AVON )
NOTICE IS HEREBY GIVEN THAT A SPECIAL COUNCIL MEETING OF THE
TOWN COUNCIL OF THE TOWN OF AVON, COLORADO, WILL BE HELD
DECEMBER 17, 2002, FROM 1 P.M. UNTIL 5 PM, IN A MEETING ROOM LOCATED
ON 63 AVONDALE LANE, SUITE C4, BEAVER CREEK, COLORADO FOR THE
PURPOSE OF DISCUSSING GOALS AND OBJECTIVES FOR 2003.
TOWN OF AVON, COLORADO
BY: P-A) ,/vl,- I
Pat(y M Kenny
Town Clerk
POSTED AT THE FOLLOWING PUBLIC PLACES WITHIN THE TOWN OF AVON ON
DECEMBER 13,2002:
AVON MUNICIPAL BUILDING, MAIN LOBBY
ALPINE BANK, MAIN LOBBY
AVON RECREATION CENTER, MAIN LOBBY
CITY MARKET, MAIN LOBBY
Transportation will be provided by the Town. A van will be leaving the Municipal
Building around 12:45 PM. If you drive to Beaver Creek on your own, park in the Villa
Montane Parking Structure. The charge for the structure parking will be $15 for anything
over 3 hours. If you need specific instructions, please contact me at 748-4035. Thanks.
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