TC Council Packet 03-13-2001Town Council Meetings
Roll Call Check Sheet
Michael Brown
Debbie Buckley '
Peter Buckley
Rick Cuny r
Mac McDevitt
Buz Reynolds
Judy Yoder
Roll calls are called at start of meeting and for Ordinances. Do not call Mayor except for
meeting roll call or to break a tie vote.
Date: 3/14/01
Seating arrangements from west to east: P. Buckley, Reynolds, Cuny, Yoder, McDevitt,
D. Buckley, Brown
Staff Present:
Bill Efting
Larry Brooks
Burt Levin
Kris Nash
Jacquie Halburnt
Scott Wright
Jeff Layman
Charlie Moore
Norm Wood
Meryl Jacobs
Bob Reed
Mike Matzko
Other Staff:
Harry Taylor
STATE OF COLORADO )
COUNTY OF EAGLE )
TOWN OF AVON )
SS
NOTICE IS HEREBY GIVEN THAT A WORK SESSION OF THE TOWN COUNCIL
OF THE TOWN OF AVON, COLORADO, WILL BE HELD MARCH 13, 2001, AT
3:45 PM IN THE MUNICIPAL BUILDING, 400 BENCHMARK ROAD, AVON,
COLORADO-FOR=THE PURPOSE OF DISCUSSING AND CONSIDERING THE
FOLLOWING:
3:45 PM - 4:15 PM 1.) Land Negotiations (Executive Session)
4:15 PM - 4:45 PM 2.) Recreation Center Preliminary Design
4:45 PM - 5:00 PM 3.) Guardrail Request - Wildridge Road
5:00 PM - 5:15 PM 4.) Wildridge Electric Relocation
5:15 PM - 5:30 PM 5,) Staff Updates
Consent Agenda Questions
Council Committee Updates
AND SUCH OTHER BUSINESS AS MAY COME BEFORE THE COUNCIL
THIS MEETING IS OPEN TO THE PUBLIC
F AVON, COLORADO
BY:
Kfisten Nash
Town Clerk
POSTED AT THE-FOLLOWING PUBLIC PLACES WITHIN THE TOWN OF AVON
ON MARCH 9,2001:
AVON MUNICIPAL BUILDING IN THE MAIN LOBBY
AVON BEAVER CREEK TRANSIT BUS STOP AT AVON CENTER
AVON RECREATION CENTER
CITY MARKET IN THE MAIN LOBBY
Memo
o: Honorable Mayor and 1 own Council
Thru: Bill Efting, Town Manager
From: Norman Wood, Town Engineer?L?/
Anne Martens, Engineer I
Date: March 8, 2001
Re: Avon Recreation Center Refurbuishment of Locker and Changing Rooms
Preliminary Plan
summary: Attached is a preliminary design, description of the mechanical,
electrical and plumbing issues, and cost estimate for the Avon Recreation Center Refurbishment
of the Locker and Changing Rooms. The redesign of the locker and changing rooms includes the
lockers, seating areas, floors, shower stalls, vanities, urinals, water closets, storage, and water and
ventilation issues. The end result of the project will be to provide a more functional locker and
changing room areas with materials to withstand heavy use.
The preliminary plan modifies the family changing room to provide more space for lockers in the
Women's Locker Room and reconfiguration of the access to the Men's Locker Room to provide
for additional storage. Both Locker Rooms would have a modification to the vanity areas to
provide for additional locker area. The lockers proposed provide a bench directly in front of the
lockers to eliminate the common bench and allow for more lockers.
The proposed Cost Estimate uses the products, which the Design Team has recommended as the
best choices from the standpoint of durability and cost. Alternates are provided along with the
costs associated with the alternates.
The current Project Budget is $250,000, with $39,990 allocated to design services. The proposed
cost estimate for construction is $468,950. The staff is requesting direction from the Council as
to alternates proposed in the design to bring the construction cost closer in line with the project
Budget.
Town Manager Comments:
?]? ?- Suer 5c? - M;S?,? ?H? -rte cQ d i c sS
lAEngineering\CIP\Rec Center Refurbish\3.0 Design\3.1 General Corr\Prelim Pres Memo.Doc
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!+? ° REFURBISHMENT OF THE LOCKER I I I I I i i i I l l l l o A
AND CHANGING ROOMS PROJECT FOR:
MORMON
D AVON RECREATION CENTER v o ° _ m
A AVON, COLORADO 81620
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REFURBISHMENT OF THE LOCKER I I I I I I I I I I I I I I I I o>
o AND CHANGING ROOMS PROJECT FOR:
D AVON RECREATION CENTER ®o = m m
AVON, COLORADO 81620
N f I???IIIIII???II ? ? ° ° e ? a
FAMILY CHANGING ROOM--ALTERNATIVE PLAN
SCALE: 1/4" = P-0"
r00 wE ENGINEERS, INC.
48 E. MVER CREEK AM 50C 301
` p.0. $OX 5140, AVON, CD. 81620
PH: t9)0) 9494000 fAX: (910)10-1151
MEMORANDUM
Date: March 7, 2001
To: Tom Owens - VMDA
From: Mike Dav
RE: Avon Rec. Center
Cc: Chris Juergen - VMDA
Here is a preliminary list of MEP issues that should be addressed for pricing on the
Avon Recreation Center upgrade and remodel. We have provided this list in order of
priority.
1) Upgrade to the domestic hot water system is dependent upon results from
investigation into the calcification issue. If the tank's performance is not being
compromised by a build up of calcium, the system should only need to be re-piped
to enhance the performance. If calcium build up is a problem, the existing tank
should be removed and replaced with a new three-tank system piped in parallel. In
either case a master mixing assembly should be added to the system for safety
reasons.
2) Replace existing shower valves with new pressure/temperature compensating valves
with anti-scald limits. This will help to prevent fluctuations in temperature.
3) Add water-softening system for domestic hot water system. This will greatly
reduce the amount of silicates (calcification) in the hot water system which affects
the performance of the system.
4) Provide additional floor drains in the dry areas of the lockers.
5) Replacing existing countertop lavatories with new underhung lavatories.
6) Provide automatic faucets on lavatories.
7) Provide GFI outlets, properly circuited, at the vanities.
8) Replace downlights in shower area with new fixtures listed for wet locations.
9) Replace cove lighting above toilets and urinals.
10) Provide hot and cold hose bibs in storage room for washdown purposes.
11) Add point of use water heater at activity room sink. The hot water supply was
frozen and never replaced.
12) Addition of a 1600 cfm/ 4 ton rooftop unit (100% outside air) for the lockerrooms.
This unit will be ducted from the roof down to the main level and connected to
existing ductwork in the locker area.
13) Retrofitting the existing flush valves with battery powered automatic flush valves.
14) Add hot and cold hose bibs in locker restrooms below lavatories for washdown
purposes.
15) Provide auto-fill system for spa. This will eliminate the instantaneous demand on
the domestic hot water system from filling the spa and spread it out over the day.
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MEMO
To: Honorable Mayor and Town Council
Thru: Bill Elting, Town Manager
From: Bob Reed, Director of Public Works
Date: March 8, 2001
Re: Guardrail Request
Summary
We have received a couple of requests to install a guardrail on the curve where Lynn
Schleper drove off the road early this winter (Lots 33, 34, 35, Block 4, Wildridge).
I have looked at this with several staff members and we are all in agreement that a
guardrail in this location is not the answer.
Guidelines for the American Association of State Highway and Transportation Officials
(AASHTO) and the manual on Uniform Traffic Code Devices (MUTCD) state that "a
traffic barrier should be installed only if it reduces the severity of potential accidents." It
is also important to note that probability and frequency of accidents does not affect the
severity of potential accidents.
Any traffic barrier installed in the right of way in this area creates a condition that could
cause-more e-damage-to a vehicle than-sliding-through-and/or-missing the turn.
Recommendation
There are three separate lots on this curve. I suggest asking the owners their permission
to build an earth berm across the lots large enough to stop a vehicle should it make it
across the right of way. It would be easy to remove when those lots are developed and
can be done with minimal damage to the lots.
Again, we are creating an obstacle that may cause damage to a vehicle, in a place where
there is substantial runoff to be able to stop under normal circumstances.
? Co•'ILct ?- ??. 5 ? S a prr C`?LF??J
0 S p ? ?,r
Memo
To: Honorable Mayor and Town Council
Thru: Bill Efting, Town Manager
From: Norm Wood Town Engineer I
Date: March 7, 2001
Re: Wildridge - Overhead Electric Relocation
Summary: Holy Cross Energy has prepared the attached conceptual
alignments and cost estimates for both undergrounding the existing overhead transmission
line and for relocating it to basically parallel the existing lower 115kv overhead
transmission line. Please note that this conceptual underground alignment follows existing
-streets and extends from June Creek to the substation on Metcalf Road, a distance of
approximately 3.1 miles. This is approximately three times the length of underground
anticipated in earlier cost estimates that followed the current overhead layout and
easement. The estimated cost for this alignment is now $9,900,000 to $12,800,000.
The proposed overhead relocation has a total length of approximately 4.3 miles with an
estimated cost of $2,000,000. This relocation extends from June Creek to US Forest
Service Land approximately 1/2 half mile east of Mountain Star. This relocation can be
modified to go only from June Creek to the Metcalf Substation with a corresponding
reduction in cost, approximately $1,000,000. A portion of the relocated line will be in
Eagle County and the majority of the relocation is on US Forest Service Land. This will
have a significant impact on any construction schedule for this relocation.
If there is a desire to pursue this further, the suggested next step is to develop an
agreement with Holy Cross Energy to authorize them to proceed with development of
preliminary plans and cost estimates for the relocation. This agreement would basically
require the Town reimburse Holy Cross for design costs incurred if the project does not go
forward. While we do not have a projected cost from Holy Cross, we anticipate these
preliminary design costs will be in the $20,000 to $40,000 range, depending upon the level
of mapping required.
Town Manager Comments:
?? h a a S o o J ?11 ?c f '? w f ?' f{? l C? c 5- f
h(I? C?a.. ?? -r-?r Grf rtn5,
I_\Engineering\Administration\Miscellaneous\Wildridge Elec\Relocation Meino- l.Doc
115 kV Transmission Line Relocation Estimates
March 5, 2001
Overhead
Relocation 4.3 miles of existing overhead 115 kV transmission line along the route shown on the attached
sketch is estimated to cost:
Relocation work $1,300,000
Substation work 225,000
Existing Overhead Retirement 100,000
Engineering, overheads and right-of-way 375,000
Total estimated cost
$2,000,000
Underground
Placing 3.1 miles of existing overhead 115 kV transmission line underground along the route shown on the
attached sketch is estimated to cost:
Trenching
Spoil hauling
Conduit and vaults
Backfill and flowfill
Paving and reveg
Traffic control
Cable installation
Substation work
Existing overhead retirement
Engineering, overheads and right-of-way
$ 690,000 - 1,020,000
1,290,000- 1,800,000
1,040,000 -1,490,000
1,580,000 - 3,090,000
1,300,000
280,000 - 380,000
2,190,000
200,000
50,000
1,280,000
Total estimated cost $9,900,000 -12,800,000
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?.o?ATiort/
TOWN OF AVON
REGULAR COUNCIL MEETING AGENDA
March 13, 2001 - 5:30 PM
1. Call to Order / Roll Call /)G
2. Citizen Input
3. - Ordinances
4. Resolutions
5. Unfinished Business
6. New Business
7. Town Manager Report
8. Town Attorney Report
9. Mayor Report
10. Other Business a/Lc?
11. Consent Agenda
a.) Approval of the February 27, 2001 Council Meeting Minutes
b.) Swift Gulch Road Realignment - Inter-Mountain Engineering Design Services Proposal
J c.) Storm Drainage Improvements, Metcalf Basin Phase I - Inter-Mountain Engineering
1 Design Services Proposal
l ?
c " d.) Reapproval of the Final Plat for Mountain Vista Resort Subdivision, A Resubdivision of
Lot C, A Final Plat and Resubdivision of Lots B and C, Avon Center at Beaver Creek,
Benchmark at Beaver Creek, Amendment No. 4, Town of Avon, Eagle County, Colorado
e.) Contract with Western Enterprises for July 4?h Fireworks
12. Adjournmentf ?,?
MINUTES OF THE REGULAR MEETING OF THE TOWN COUNCIL
HELD FEBRUARY 27, 2001
A regular meeting of the Town of Avon, Colorado was held in the Municipal Building,
400 Benchmark Road, Avon, Colorado in the Council Chambers.
The meeting was called to order by Mayor Judy Yoder at 5:30 PM. A roll call was taken
with Councilors Mike Brown, Debbie Buckley, Peter Buckley, Rick Cuny, Mac
McDevitt and Mayor Protem Buz Reynolds present. Also present were Town Manager
Bill Efting, Town Attorney Burt Levin, Assistant Town Manager Larry Brooks, Town
Clerk Kris Nash, Human Resources Director Jacquie Halburnt, Police Chief Jeff Layman,
Town Engineer Norm Wood, Public Works Director Bob Reed, Transportation Director
Harry Taylor, Community Development Director Mike Matzko, as well as members of
the public
Second Reading of Ordinance No. 01-02, Series of 2001, An Ordinance Amending
Section 2.08.100(C) of the Avon Code
Mayor Yoder stated this is a public hearing.
Town Attorney Levin stated that this ordinance allows for the Court Clerk to be paid bi-
weekly. The code now states that the Court Clerk gets paid monthly.
There being no comments from the public, the Mayor closed the public hearing.
Councilor Brown motioned approval of Ordinance No. 01-02, Series of 2001. Councilor
Debbie Buckley seconded the motion.
The Mayor asked for a roll call.
The motion carried unanimously.
Resolution No. 01-06, Series of 2001, A Resolution Approving a Reduced Security
Deposit for Public Improvements to be Installed and Constructed in Accordance with
Subdivision Improvements Agreement for Amended Plat of Chapel Square Subdivision
Town Engineer Norm Wood stated that Chapel Square has requested a reduction in their
security deposit made for completion of the public improvements of Chapel Place and
Chapel Alley. Staff recommends their security deposit be reduced to $215,000 and
recommends approval of Resolution No. 01-06.
Councilor Debbie Buckley motioned approval of Resolution No. 01-06, Series of 2001.
Councilor McDevitt seconded the motion. The motion carried unanimously.
Town Manager Report:
Town Manager Efting stated that he will be attending a CARTS meeting on Thursday.
Consent Agenda:
a.) Approval of the February 13, 2001 Council Meeting Minutes
b.) Financial Matters
c.) Eagle River Recreation Path II (W. Beaver Creek Blvd. to Confluence
Lot) - Design Services Proposal for Phase I
d.) Approval of Proposal with Black Parrot Audio for Council Chambers
Audio System
e.) RNL Design Agreement to Furnish Consulting Services to Client for
Town Center Plan
Councilor Debbie Buckley motioned approval of the Consent Agenda with the deletion of
item d. Councilor Brown seconded the motion. The motion carried unanimously.
There being no further business to come before the Council, Councilor Brown motioned
to adjourn the meeting. Councilor McDevitt seconded the motion. The motion carried
unanimously and the meeting adjourned at 5:36 PM.
SPECTFULLY SUBMITTED:
en Nash, Town Clerk
APPROVED:
Michael Brown
Debbie Buckley
Peter Buckley
Rick Cuny
Mac McDevitt
Buz Reynolds
Judy Yoder
Memo
To:
Thru:
From:
Date:
Re:
Honorable Mayor and Town Council
Bill Efting, Town Manager
Norm Wood, Town Engineer`
March 8, 2001
Swift Gulch Road Realignment
Inter-Mountain Engineering Design Services Proposal
Summary: Inter-Mountain Engineering, Ltd., has submitted the
attached Proposal for design services for Swift Gulch Road Relocation. The design
services include 1) information gathering and base mapping, 2) preliminary alignment,
profile and sections, 3) preliminary drainage design and 4) preliminary construction cost
estimates. This work will be completed by April 9, 2001.
Total estimated cost for these services is $10,132.50, which is broken down as follows:
1. Information Gathering $ 2,15 5.00
2. Preliminary Alignment, Profile & Sections 3,050.00
3. Preliminary Drainage Design 1,405.00
4. Preliminary Construction Cost Estimate 2,535.00
5. Reimbursable Expenses 125.00
6. Optional Sub-Consultant Charges 862.50
Total Cost - Not to Exceed $10,132.50
The cost of these services is within the current Nottingham Road Street Improvements
budget. If we proceed with this project we will recommend adding a line item to the
Capital Improvements Budget to establish this as an independent project.
Approval of this Proposal for design services by Inter-Mountain Engineering, Ltd., for
Swift Gulch road Relocation design at a cost not to exceed $ 10,132.50 is recommended.
Recommendations: Approve Proposal from Inter-Mountain Engineering,
Ltd. for design services by Inter-Mountain Engineering, Ltd., for Swift Gulch Road
Relocation design at a cost not to exceed $ 10,132.50.
Town Manager Comments:
J! Ce 0 (C' t'
\\PW\SHARED\Engineering\Subdivision\Bendirnark Al BC\Cottonwood\Prel Design Prpsl Mcrno-l.Doc
0
K Inter-Mountain
EngineeringLta.
March 5, 2001
Mr. Norman Wood, Town Engineer
Town of Avon
P" O. Box 975
500 Swift Gulch Road
Avon, CO 81620
Hand Deliver
Re: Swift Gulch Road Relocation
Preliminary Design Services and Cost Estimate
Dear Norman,
Inter-Mountain Engineering, Ltd. (IME) is pleased to present this proposal for
preliminary engineering design services and a cost estimate for constructing
approximately 600 feet of roadway (36' paved width with two 12' travel lanes and
two 6' shoulders), conforming to Town of Avon road standards and requirements.
Swift Gulch Road will be relocated so as to intersect with Mountain Star Road
instead of Nottingham Road. The horizontal layout of the proposed centerline for
the relocated road will generally follow the layout indicated on Exhibit "Bu, Sketch
'B'
We feel that we are uniquely qualified for this project due to our solid working
relationship with the Town and the fact that we are a local firm with extensive
experience designing and building projects of this size and scope. We also feel
that being local is a significant asset that will allow us to be more responsive to
the Town's needs during design.
Over the years, IME has successfully completed many similar projects. We are
well versed in the Town's design standards and familiar with Town expectations,
which will help lead to a successful project and a superior product.
IME is an equal opportunity employer.
8392 Continental Divide Road, Suite #107 • Littleton, Colorado 80127 • Phone: 303/948-6220 • Fax: 303/948-6526
Page 2 of 6
Swift Gulch Road Relocation
Preliminary Design Services
March 6, 2001
Team Description and Profile
IME is a multi-disciplined civil engineering firm. We have the in-house capability
to provide the roadway, drainage, and utility coordination services required for
this project.
Due to the Town's request to minimize expenses associated with completing the
preliminary design and cost estimate, we have not included the services of H-P
Geotech, AEC or Western Bionomics, our geotechnical/soils engineering,
electrical engineering and wetlands consultants, at this time. However, these
types of services will likely be a necessary part of completing the final design and
preparing construction documents for the work.
Below are the key personnel that will participate in the project:
• Jeffery Spanel, P.E., Principal Engineer
• Duane "Duke" Fehringer, P.E. & P.L.S., Survey Manager
• Sandra E. Mendonca, P.E., Project Manager -
Ms. Mendonca, who will act as the project manager for this work, has been IME's
engineering manager since October 1999. She has more than sixteen years
experience with civil project planning, design and construction. She has a very
diverse background and is able to provide the required project management and
coordination services.
The Town of Avon has worked extensively with Inter-Mountain Engineering's
staff on a variety of projects including Nottingham Road Bike Path, Nottingham
Road Improvements, West Beaver Creek Boulevard Construction Administration,
East Avon Street Improvements, Master Drainage Study, Metcalf and Buck
Creek Drainage Concept Design, Swift Gulch Road Improvements, Streetscapes,
Recreation Center, Nottingham Lake Sedimentation Pond and several aerial
surveys. Through these projects, we have developed a comprehensive
knowledge of the Town's standards and protocols.
Resumes for each of the key individuals making up our team are enclosed.
03/06/01 1:45 PM
Page 3 of 6
Swift Gulch Road Relocation
Preliminary Design Services
March 6, 2001
Statement of Work
The scope of services is as follows:
Phase 1- Preliminary Design and Cost Estimate
Task 1 - Information Gathering
IME will conduct an input session with Town staff to obtain requirements
and suggestions regarding design standards for the road and intersection
and the drainage. The project goals, schedule and budget will be defined
at this meeting.
IME staff will add supplemental topography (at 2' contour intervals
digitized from the Preliminary Subdivision, Buck Creek Village Filing 1,
dated 9-15-99) provided by the Town. IME staff will then walk the project
area to identify constraints (such as the location of the Nottingham-Puder
Ditch, switchgear, overhead power) based on field conditions and survey
their location. While we can generally identify most constraints that would
make the alignment infeasible or impractical, we suggest that field
reconnaissance and a letter report from H-P Geotech may provide a
valuable resource to the process at this point. An estimate for this
optional, extra service is included for your consideration.
We will add the data gathered to the topography for the Nottingham Road
Improvements project. We will also initiate preliminary contact with the
Eagle River Water and Sanitation District and Holy Cross at this time to
discuss the proposed project and identify pertinent issues and constraints.
IME has scheduled one team meeting during this task that will be attended
by IME and Town staff. This meeting will be held to discuss the data
gathered and the associated design constraints.
Task 2 - Horizontal Alignment. Profile and Cross Sections
IME will prepare the horizontal alignment for the proposed road relocation
using Exhibit "B", Sketch 'B', provided by the Town, as a basis. We will
develop the associated vertical profile and prepare a template of the
typical section. Using this template, the proposed profile and the existing
topography developed for the Nottingham Road project, we will generate
six cross sections for use in estimating earthwork quantities. These
quantities will be used in the preliminary (+/- 20%) cost estimate.
03/06/01 1:45 PM
Page 4 of 6
Swift Gulch Road Relocation
Preliminary Design Services
March 6, 2001
IME will begin discussions with affected utility providers related to utility
relocations, as necessary, at this time.
IME has scheduled one team meeting during this task. This meeting will
be held to review and discuss the alignment, profile and cross sections
before generating the associated cost estimate.
Task 3 - Drainage System Evaluation and Desiqn
IME will complete preliminary analysis sufficient to locate and size the
proposed Buck Creek Crossing (including headworks and tailworks in the
estimate, if required), Nottingham-Puder ditch (to be routed into a 30"
diameter pipe, if necessary), and two culverts (one near the beginning of
the re-alignment and one near the intersection of the relocated road and
Mountain Star Drive) to carry concentrated upstream runoff beneath the
proposed road.
IME will share the preliminary road and drainage system design with
Western Bionomics to facilitate discussions regarding permitting at this
time.
IME has scheduled one team meeting during this task. This meeting will
be held to review and discuss the proposed drainage system design.
Task 4 - Prepare Cost Estimate
IME will prepare a preliminary (+/- 20%) cost estimate for the work
associated with the proposed road relocation. The cost estimate will
include the following categories: mobilization, survey/staking, traffic
control, pavement demolition, culvert removal, switchgear relocation,
relocation of overhead power, rim/barrel adjustments, clearing,
excavation, embankment, site grading, rip rap, fine grade, road base,
asphalt, guard rail, signs, drainage pipe of various sizes, end sections of
various sizes, headworks, tailworks, and erosion controls.
IME will use discuss the cost of relocating switchgear and overhead power
lines with Holy Cross and will include their estimates of the costs
associated with this work in the project estimate-The cost estimates for
headworks and tailworks will be very preliminary as no sketch plans or
details will developed during this phase of the work.
03/06/01 1:45 PM
Page 5 of 6
Swift Gulch Road Relocation
Preliminary Design Services
March 6, 2001
IME has scheduled one team meeting during this task. This meeting will
be held to review and discuss the cost estimate.
The work will be completed by April 9, 2001.
IME staff will present the alignment and associated costs to the Town Council, if
desired by Town staff. Presentation materials may include a preliminary plan and
profile and cross sections along the alignment.
Phase II - Final Design and Completion of Construction Documents
Although this work is not included in the basic scope of services requested by the
Town, IME's team would be pleased to assist you with the final design,
preparation of construction documents and any desired construction contract
administration services.
Fee
The estimated fee for the proposed basic services is $10,132.50. We will not
exceed this fee without prior approval. Our fees are detailed as follows:
1. Information Gathering $ 2,155.00
2. Preliminary Alignment, Profile & Sections $" 3,050.00
3. Preliminary Drainage Design $ 1,405.00
4. Preliminary Construction Cost Estimate $ 2,535.00
5. Reimbursable Expenses $ 125.00
6. Optional Sub-Consultant Charges $ 862.50
TOTAL $10,132.50
A spreadsheet, which indicates the projected time devoted to each stage of the
work, is enclosed. The services are inter-related. The total fee is broken down
into tasks solely to facilitate communication of the scope of work and the
preparation and approval of progress billings.
Hourly rates for all services are listed in the enclosed fee schedule.
Revisions in the scope of services or extra engineering required by the Town
(except for minor or insignificant changes) may necessitate changes to the
design and an associated increase in the cost of the services. All work outside
the described scope of work will be billed at the normal billing rates for the
03/06/01 1:45 PM
Page 6 of 6
Swift Gulch Road Relocation
Preliminary Design Services
March 6, 2001
individuals assigned to the project. IME will not perform out-of-scope work
without authorization from the Town.
Conclusion
This proposal is written in response to your request. The proposal includes an
overview of our approach to the project to demonstrate our understanding of the
scope of services requested. Our fee schedules and a cost proposal for the
basic, Phase _I-services is enclosed.
We look forward to working with the Town of Avon on the project.
Thank you for your consideration,
Sandra E. Mendonca, P.E.
Project Manager
Please acknowledge your consent to this proposal/agreement by signing below
and returning one copy to us.
By
Enclosures
Date
03/06/01 1:45 PM
0
n Inter-Mountain
Engineering Ltd.
JEFFERY M. SPANEL, P.E.
Vice President
Mr. Spanel has been with the firm since 1978 and has over 25 years of experience in the
fields of civil and construction engineering.
Project Types:
• Residential and commercial property development
• Water transmission and treatment facilities
• Sewage collection and treatment facilities
• Roadway and bridge design
• Construction materials testing
• Construction management
Representative Experience:
Supervised preparation of a water supply plan for the Town of Dillon. The study
included segregation an analysis of demand by population type, an evaluation of
existing and potential water supplies_ and provided recommendations and cost
estimates for meeting future water supply needs.
Responsible for all aspects of the EagleBend project in Avon; CO. This included
roadway, bridge, drainage and utility design; planning; annexation; zoning;
marketing; and the administration of both site and building construction. The
project included 294 apartments, 19 duplex and 49 single-family homes. `
Supervised the preparation of the master drainage study for the Town of Avon,
CO. The purpose of this study was to update the towns existing plan as a
drainage design manual. The work included the design and construction of a
sedimentation pond at the headwaters of Nottingham Lake.
Responsible for materials testing of the high speed detachable chairlifts at Vail,
Arrowhead, and Beaver Creek Resorts.
Supervised the preparation of "streetscape" plans for Avon Road in Avon,
Colorado. This included preparation of roadway plans and the administration of
the construction of the roadways, sidewalks, lighting and landscaping. The work
also included the preparation of preliminary roadway plans for all of the major
streets in the Town.
Responsible for all aspects of the Prospect Point project in Frisco, CO. This
included roadway drainage and utility design; planning; zoning and the
administration of both site and building construction.
8392 Continental Divide Road, Suite #107 • Littleton, Colorado 80127 • Phone: 303/948-6220 • Fax: 303/948-6526
77 KA.,+...,If 0-A 40t)0 . D,,,, 07P . e,,.,,, 01900) . Dk-- 07(-110A0_X;f17') . Cry,.., nr,r,,- ni..,..+. OnQ I rQ1
Previous Experience:
Mr. Spanel worked primarily in the field of construction engineering, including
field supervision, bid preparation, construction cost estimating, follow-up cost
analysis, and the selection and application of specialized equipment.
Personal:
• Registered Professional Engineer in Colorado, Oregon, and Washington
• BSCE, Iowa State University
0
n Inter-Mountain
Engineering Ltd.
DUANE FEHRINGER, P.E. & P.L.S.
Senior Engineer & Land Surveyor
U.S. Mineral Surveyor
Mr. Fehringer has been with the firm since 1989 and has over 30 years experience in the
fields of surveying and engineering. He has performed both design and project
engineering and surveying tasks on various projects.
Project Types: --
• Residential and commercial development, including design, construction
management, and surveying.
• Construction materials testing
• Roadway and bridge construction surveying
• Boundary surveys
• Aerial photogrammetry control surveys
• Storm drainage studies
• Superfund site surveys
• Pipeline surveys
• Railroad right-of-way surveys
Representative Experience:
- - - --Project- manager with Kaiser- Engineers,_ Inc., a _ consultant for the Florida
Department of Transportation who managed, administered, and performed design
reviews on roadway improvement projects.
Mr. Fehringer has provided project engineering and surveyor services for two
mining sites in Wyoming. The responsibilities also included the construction
management, layout, and inspection of the town site construction in Jeffrey City,
Wyoming and Shirley Basin, Wyoming. Responsible for surveying and legal
descriptions for right-of-way acquisition for 300 miles of railroad in northeast
Wyoming. Also surveyed approximately 1500 miles of pipeline for construction
and right-of-way acquisition of collection systems and transportation lines in the
Powder River Basin, Wyoming oil and gas fields for Phillips Petroleum, Belle
Fourche Pipeline and Powder River Pipeline.
Project engineer for commercial, and industrial subdivision. Supervised the
design and preparations of plans, construction documents, and surveying;
including roadways, deep and shallow utilities, curb and gutter, grading and
drainage of the following developments:
• Block II, Homestead Filing No. 1 consisting of 16 acres and 45 lots.
- Homestead Filing No.-2 consisting of 138 acres and 101 lots.
• Bearcat at Cordillera, Phase I and II consisting of 195 acres and 40
lots.
• Innsbruck Meadows at Vail consisting of 2.5 acres and 14 lots.
8392 Continental Divide Road, Suite #107 • Littleton, Colorado 80127 • Phone: 303/948-6220 • Fax: 303/948-6526
77 kkotrnlf Rnnri 090n 0 Rny Q7R • Avnn (.nlnrPHn fRi R9n . Phnna• Q70iQAQ-..,m9 • Frnm nonvor nirorf• RQq_1 R,Qi
Project surveyor for design surveys, construction surveys, and quality control
surveys on superfund sites including:
0 Eagle Mine - Minturn, CO
• ASARCO -Leadville, CO
• Resurrection Mining CO - Leadville, CO
• Henderson Mine - Winter Park, CO
PeMonsibilities:
Mr. Fehringer _ is responsible _ for all surveying- services at Inter-Mountain
Engineering.
Personal.
• Registered Land Surveyor in Wyoming, Nevada, Idaho, Utah, Nebraska,
South Dakota, Oregon, Florida, and Colorado.
• Registered Professional Engineer in Wyoming, Florida, Utah, Colorado, and
New Mexico.
• United States Mineral Surveyor
• B.S.C.E. from University of Wyoming
• 40 Hour HAZ/MAT Certification
• GPS Certified
0 24 Hour MSHA Certification
0
n Inter.-Mountain
Engineering u&
SANDRA E. MENDONCA, P.E.
Engineering Project Manager
Ms. Mendonca joined the firm in 1999 and has over 16 years experience in public and
private sector engineering.
Pro 'e? ct Types:
• Civil Site and Roadway Design
• Subdivision Planning and Design
• Water Supply, Transmission, Storage and Distribution Systems
• Drainage Studies and Design
• Erosion Control and Stormwater Quality
• Wastewater Collection and Disposal Systems, Lift Stations and Force Mains
• NEPA Documentation (C.E., E. A, and E.I.S.)
• Recreation Facilities (Campgrounds, Trails, Trailheads, Interpretive Signs and
Interpretive Centers)
• Building Maintenance Planning and Implementation
• Airport Geometric Design
• Water System Master Plans
• Grant Writing and Grant Project Administration
Representative Experience:
Ms. Mendonca's management responsibilities include developing engineering
cost proposals, managing projects to be completed within budget, and scheduling
projects and staff to meet proposed completion dates.
Previously, Ms. Mendonca was City Engineer for The Dalles, a community of
approximately 14,000, located on the Columbia River, in Oregon. She provided
technical leadership and direction for timely, safe and cost effective development
and infrastructure extension, repair and reconstruction. She has extensive
experience with planning and public works requirements for water, sanitary
sewer, storm sewer, street and pedestrian system design, construction and
maintenance. As City Engineer and in her earlier positions with the USDA Forest
Service, Bohannan-Huston, Inc. and Leedshill-Herkenhoff, Inc., Ms. Mendonca
designed numerous site, road, and trail grading, drainage, and utility plans for
commercial, recreational and residential projects. Ms. Mendonca has taken plans
from conceptual design through final construction documents and beyond to
operation and maintenance activities.
Ms. Mendonca has developed design and construction standards. Documents
include the Columbia River Gorge National Scenic Area Design Guide; City of
8392 Continental Divide Road, Suite #107 • Littleton, Colorado 80127 9 Phone: 303/948-6220 • Fax: 303/948-6526
The Dalles Contract Boilerplate (Division 0-Planning and Design Services and
Division 1-Construction General Conditions) and Standard Construction
Specifications and Detail Drawings. She also provided technical input for re-
writes of The Dalles Land Use and Development and Pre-Treatment Ordinances.
Ms. Mendonca has prepared a broad range of project specific technical
construction specifications,. contract documents, and engineer's estimates.
Projects include subdivisions, taxiways, roads and streets (new construction,
reconstruction and overlays); sidewalks and trails; parking lots; bridges; utilities
(lift stations force mains chemical root control trenchless pipeline restoration,
stormwater pre-treatment, drainage systems, pump stations, disinfection systems,
gravity and pressure pipelines, surge protection, and reservoirs); SCADA; erosion
control and streambed restoration; retaining walls; and roof replacement.
Ms. Mendonca has written successful grant applications and/or served as project
manager for a variety of grant funded projects. Funding sources have included
Federal Emergency Management Agency, USDA Natural Resources
Conservation Service Emergency Watershed Protection Act and Forest Service
Challenge Cost Share, State of Oregon Regional Strategies, Inter-modal Surface
Transportation Efficiency Act, Northern Wasco County PUD's economic
development program, and New Mexico's Community Development Block Grant.
Ms. Mendonca has supervised construction inspection activities conducted by
--staff, authorized change -orders and time extensions allowed by Contract,
performed final inspections and recommended acceptance of streets, walks and
utilities. She has also performed construction contract management or inspection
for a range of projects including roof replacements, elevator installation, a bridge,
street reconstruction, SCADA systems, bicycle lane striping, one-ton chlorinating
facilities, and a concrete floor in a warehouse. Her work on these projects
included inspecting construction, placement and testing for soils in subgrades,
embankments, fills and backfills; asphalt concrete pavements; pre-cast concrete,
ductile iron and PVC pipelines; concrete for utility structures, foundations,
walkways and floor slabs; roof membranes for water-tightness; equipment and
instruments. For these projects, she documented daily construction activities
(including test results) and prepared pay estimates.
Responsibilities:
,Ms. Mendonca is responsible for management of civil design projects at IME.
Personal:
• Registered Professional Engineer in Colorado and Oregon.
• Bachelor of Science, Agricultural Engineering, 19 83, Oklahoma State
University
• Member NSPE, AWWA, APWA.
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Inter-Mountain
Engineeringm&
PROFESSIONAL FEE SCHEDULE
January 1, 2001
PROFESSIONAL FEES:
Principal Engineer
Senior Engineer
Project Manager
Project Engineer
Design Engineer
Field Engineer
Surveyor
Survey Crew without GPS
2 Man Survey Crew with GPS
1 Man Survey Crew with GPS
CADD Technician
Technician
Technical Typist
Computer Processing
Photocopies
Blueprinting
Outside Services
LABORATORY TESTING:
Atterberg limits (one point method) (ASTM D-4318)
Atterberg Limits (three point method) (ASTM D-4318)
Grain Size Analysis:
A- 1'/z" sieve to No. 200 sieve
B. Percent passing No. 200 sieve (ASTM-1140)
C. Hydrometer analysis
Swell-Consolidation Test
A- Loaded to 5,000 psf (4 loads)
B. Per_load in addition to 5,000 psf
$120.00/hr
90.00/hr
85.00/hr
75.00/hr
65.00/hr
60.00/hr
85.00/hr
110.00/hr
137.50/hr
110.00/hr
70.00/hr
50.00/hr
35.00/hr
65.00/hr
.15/each
3.00/Sheet
Actual Cost
+15%
$ 50.00
125.00
$ 75.00
25.00
• 75.00
$75.00
15.00
8392 Continental Divide Road, Suite #107 • Littleton, Colorado 80127 • Phone: 303/948-6220 • Fax: 303/948-6526
Natural Moisture and Density $20.00
Unconfined Compressive Strength (ASTM D-2166) 75.00
Standard Proctor Density Test (ASTM D-698) $ 90.00
Modified Proctor Density Test (ASTM D-1557 $100.00
One Point Proctor $50.00
Concrete field test (sampling, slump, unit weight,
air content, _temperature, _&_ cylinder fabrications $ 50,00/hr
Concrete compressive strength tests (includes $15.00/cyl
cylinders held and not tested)
Laboratory preparation of samples, remolds, etc.
$ 50.00/hr
Mileage @ $0.40 per mile
Scheduled overtime (after 6:00 p.m. and weekends) 1.5 x base rate. Overtime must be scheduled 24
hours in advance on weekdays and on Thursday for weekends.
?To: Honorable Mayor and Town Council
Thru: Bill Efting, Town Manager
From: Norm Wood, Town Engineer
- - - -Date: - March 8, 2001
Re: Storm Drainage Improvements - Metcalf Basin Phase I
Inter-Mountain Engineering Design Services Proposal
Summary: Inter-Mountain Engineering, Ltd., has submitted the
attached Proposal for design services for Final Design and Construction Document
preparation for the Metcalf Basin Phase I Storm Drainage Improvements. The
improvement design will extend from the south side of I-70, around the westerly end of the
Aspens Mobile Home Park and across the railroad tracks to the Eagle River. The design
services include 1) information gathering, permitting and coordination, 2) final design /
hydraulic analysis, and 3) preparation of construction documents and cost estimate. These
services include both geotechnical and environmental consulting services as required for
design and permitting. This work will be complete by June 15, 2001.
Total estimated cost for these services is $60,421.40, which is broken down as follows:
1. Information Gathering, Permitting and Coordination $ 13,540.00
2. Final Design/Hydraulic Analysis 7,895.00
3. Construction Documents & Cost Estimate 25,700.00
4. Reimbursable Expenses 386.40
5. Sub-Consultant Charges 12,900.00
Total Cost - Not to Exceed $ 60,421.40
The cost of these services is within the current Storm Drainage Improvements Budget and
will be included in the Metcalf Drainage Basin Phase I Improvements line item in an
amended Capital Improvements Budget expected to be presented at the next regular
council meeting.
Approval of this Proposal for design services by Inter-Mountain Engineering, Ltd., for
Metcalf Basin Phase I Storm Drainage Improvements design at a cost not to exceed
$ 60,421.40 is recommended.
I:\Engineering\CIP\Stormwatcr\2.OContrad Services\Prel Design Prpsl Mano-LDoc 1
Recommendations: Approve Proposal from Inter-Mountain Engineering,
Ltd. for design services for Metcalf Basin Phase I Storm Drainage Improvements Design at
a cost not to exceed $ 60,421.40.
Town Manager Comments:
?Gv? C vcv
I:\Engineering\CIP\Stormwater\2.OContract Servicm\Prel Design Prpsl Memo-l.Doc 2
0
n Inter-Mountain
Engineering Ltd.
March 7, 2001
Mr. Norman Wood, Town Engineer
Town of Avon
P.O. Box 975
500 Swift Gulch Road
Avon, CO 81620
Hand Deliver - 500 Swift Gulch Road
Re: Final Design and Construction Document Preparation Services
Storm Drainage Improvements - Metcalf Basin _
Dear Norman,
Inter-Mountain Engineering, Ltd. (IME) is pleased to present this proposal for
professional engineering services. in connection with completion of final design
and construction document preparation for the improvements recommended in
the Metcalf Gulch and Buck Creek Storm Drainage Improvements Conceptual
Report for the Metcalf drainage basins from 1-70 to the Eagle River outfall. We
feel that we are uniquely qualified for this project due to our solid working
relationship with Town staff and the fact that we are a local firm with extensive
experience designing and building projects of this size and scope.
The Master Drainage Study and the referenced report forms the foundation for
this work. IME prepared the Master Drainage Study for the Town in 1994,
completed the Conceptual Report in 2001, and the scope of the current project is
a logical extension of our previous work.
Over the years, IME has successfully completed many similar projects for the
Town and other clients. We are familiar with Town expectations, which will help
lead to a successful project team and a superior product. Plus, we feel that
being local is a significant asset that will allow us to be more responsive to the
Town's needs.
8392 Continental Divide Road, Suite #107 • Littleton, Colorado 80127 • Phone: 303/948-6220 • Fax: 303/948-6526
77 Metcalf Road, #200 • Box 978 • Avon, Colorado 81620 • Phone: 970/949-5072 • From Denver Direct: 893-1531
Page 2 of 7
Storm Drainage Improvements - Metcalf Basin (1-70 to the Eagle River)
Final Design Services
March 7, 2001
Team Description and Profile
Inter-Mountain Engineering is a multi-disciplined civil engineering firm and an
equal opportunity employer. We have selected a highly skilled team to provide
necessary support services: H-P Geotech will provide soil testing and bearing
recommendations for design; and Western Bionomics will provide environmental
services. Inter-Mountain Engineering will coordinate the work of the team.
Hepworth-Pawlak Geotechnical, Inc. (H-P Geotech) is a full-service geotechnical
engineering consulting firm with offices in Glenwood Springs and Denver,
Colorado. Their staff of highly skilled professionals has considerable experience
with roadway projects in the Eagle/Vail Valley.
Western Bionomics is located, in Steamboat Springs, Colorado. The firm's staff
have over 30 years experience providing professional environmental services
throughout the Rocky Mountain West. Western Bionomics will perform wetlands
delineation and complete the application for a Corps of Engineers permit (under
nationwide permit # 14) for work in and adjacent to Metcalf Gulch.
The key personnel that will participate in the project will include:
• Jeffery Spanel, P.E., Senior Project Manager
• Duane "Duke" Fehringer, P.E. & P.L.S., Survey Manager
• Sandra E. Mendonca, P.E., Senior Engineer
• William J. Sightler, P.E., Project Manager
David A. Young, P.E., Geotechnical Engineer
• Bob Magnuson, Environmental Consultant
Bill Sightler joined IME in October 2000. He has more than twenty-six years
experience with civil and structural project planning, design and construction. He
has a very diverse background and is able to provide the project management
and coordination, public involvement, and engineering services required for this
project.
Mr. Sightler worked with the Town staff to complete the Metcalf Gulch and Buck
Creek Storm Drainage Improvements Conceptual Report earlier this year. In
addition, the Town of Avon has worked extensively with Jeff Spanel, Duke
Fehringer and Sandi Mendonca on a variety of projects such as: Nottingham
Road Bike Path, West Beaver Creek Boulevard Construction Contract
Administration, East Avon Street. Improvements, Master Drainage Study, Swift
Gulch Road Improvements, Streetscapes, Recreation Center, Nottingham Lake
Sedimentation Pond and several aerial surveys.
03/07/0110:51 AM
Page 3 of 7
Storm Drainage Improvements - Metcalf Basin (1-70 to the Eagle River)
Final Design Services
March 7, 2001
Resumes for each of the key individuals making up our team are enclosed.
References & Project History
IME is currently assisting the Town of Avon with design services for the 2000
Nottingham Road Streetscape and Street Improvements and finishing up the
legal descriptions for the 1999 East Avon Streetscape.
IME has a great deal of experience with the Metcalf Basin drainage way. Our
drainage work for the Town has included:
¦ 2001 Metcalf Gulch and Buck Creek Storm Drainage Improvements
Conceptual Report
¦ 1994 Master Drainage Study
¦ Sedimentation pond for Nottingham Lake
¦ Avon Recreation Center
¦ Avon Public Library
Avon -Municipal Building___
¦ Avon Fire Station
__ ¦ Nottingham Lake emergency spillway
We have also provided design work for private clients along the Metcalf drainage
including:
¦ 77 Metcalf
¦ Deep Rock Building
¦ Avon Self Storage
In addition, IME has developed long-standing, highly satisfactory, working
relationships with Dave Young and Tom Westhoff of H-P Geotech and Bob
Magnuson of Western Bionomics.
Norman Wood is very familiar with both the private and municipal work we have
performed, and should be considered as our reference for all of this work.
Statement of Work
The scope of services, -as -defined by-Town-staff includes:- --
03/07/0111: 10 AM
Page 4 of 7
Storm Drainage Improvements - Metcalf Basin (1-70 to the Eagle River)
Final Design Services
March 7, 2001
• Improvements recommended in the Metcalf Gulch and Buck Creek Storm
Drainage Improvements Conceptual Report for the Metcalf basin from
Interstate 70 to the Eagle River.
• Completion of survey, soils testing, wetland delineation, final design,
construction documents and a construction cost estimate for the work.
• Coordination of approvals and permits from CDOT, the railroad and the
U.S. Army Corps of Engineers.
• Preparation of legal descriptions for drainage easements required to
construct the project.
• Re-evaluate the drainage structure suggested at the outfall of the culvert
beneath interstate 70.
Phase I - Information Gathering
[ME will gather available data, plans, and right-of-way documents from our files
and utility company as-built drawings during the first week of the project. IME will
perform the supplemental topographic survey necessary to complete final design
of the proposed improvements. Existing property comers, utilities, drainage
improvements and other surface features will be field located during the survey,
as necessary. Duke Fehringer will oversee the field survey.
Western Bionomics will formally delineate and traverse jurisdictional wetlands per
Corps of Engineers protocol and prepare a report describing the site, soils,
hydrology, vegetation and development plans for the proposed improvements.
They will also prepare a map that displays topographical and wetland features
and arrange a field review of the site with a Corps representative to confirm the
location of the jurisdictional wetlands.
H-P Geotech will indicate areas where soil type and strength may pose
significant concerns for locating and designing the proposed improvements and
complete the soils testing needed for design by IME.
IME will prepare a base map using this information on which to overlay the
proposed improvements. It will include existing elements such as drainage
channels, culverts, edge of pavement, paths/walks, curb, and gutter, driveways,
signs, retaining walls, buildings, utilities, trees and other landscape features that
must be considered during the final design phase.
Phase II - Final Design
IME will complete the design of proposed storm drainage improvements
incorporating comments received from the Town staff. IME staff will specify the
location, size and elevation of grading and drainage improvements, necessary .
03/07/0111:02 AM
Page 5of7
Storm Drainage Improvements - Metcalf Basin (1-70 to the Eagle River)
Final Design Services
March 7, 2001
utility relocations or adjustments, easements, and minor structures for review by
Town staff. The design work will be conducted in accordance with Town of Avon
standards and requirements.
IME staff will co-ordinate the design with CDOT, the railroad and our soils and
environmental consultants to identify constraints and issues as early as possible
in the-process:-
IME will meet and consult with Town staff one time during this phase of the work
to ensure that the design is feasible and appropriately addresses identified
issues. IME will produce and distribute minutes from the meeting to Town staff.
Phase III - Construction Documents and Cost Estimate
The construction plan set will include a title sheet with vicinity map and general
notes, plan/profile sheets with grading, drainage, and erosion control, cross
sections (if required), and typical details.
IME will compile a complete Project Manual with Technical Specifications, Bid
Tabulation Sheets, and Town Standard Front End Contract Documents and a
cost estimate for construction.
IME will meet and consult with Town staff two times during this phase of the work
to ensure that the plans developed appropriately address identified issues. IME.
will produce and distribute minutes from the meetings to Town staff.
The completed plans will also be delivered to CDOT, the railroad and the U.S.
Army Corps of Engineers for review, comment and permitting.
During final design and construction document preparation, easement
requirements will be identified. IME will prepare up to four legal descriptions for
easement acquisition and/or temporary construction easements within the basic
scope of services; however, the number, and thus the cost, is not fixed at this
time. If additional legal descriptions are required, the fees for these additional
services will-be -negotiated with the Town during the-final design stage- of--the
work.
The design and construction documents will be finished and permits obtained by
June 15, 2001, if possible, depending on the review and approval schedule for
permits from each of the jurisdictional authorities.
03/07/0110:51 AM
Page 6 of 7
Storm Drainage Improvements - Metcalf Basin (1-70 to the Eagle River)
Final Design Services
March 7, 2001
Phase IV - Construction Contract Administration
Although it is not part of the basic scope of services for the project at this time,
Inter-Mountain Engineering would be pleased to provide construction contract
administration services for this work. We can provide an estimate for the cost for
these extra-services after the construction- documents are complete and the
___scope of services and level of effort required can be more accurately defined.
Fee
The estimated fee for the proposed basic services is $60,421.40. We will not
exceed this fee without prior approval. Our fees are detailed as follows:
1. Info. Gathering, Permitting and Coordination
2. Final Design/Hydraulic Analysis
3. Construction Documents and Cost Estimate
4. Reimbursable Expenses
5. Sub-Consultant Charges
TOTAL
$13,540.00
$ 7,895.00
$25,700.00
$ 386.40
$12,900.00
$60,421.40
A spreadsheet, which indicates the projected time devoted to each stage of the
work, is enclosed. The services are inter-related. The total fee is broken down
into tasks solely to facilitate communication of the scope of work and the
preparation and approval of progress billings.
Hourly rates for all services are listed in the enclosed fee schedule.
Revisions in the scope of services or extra engineering required by the Town
(except for minor or insignificant changes) may necessitate changes to the
design and an associated increase in the cost of the services. All work outside
the described scope of work will be billed at the normal billing rates for the
individuals assigned to the project. IME will not perform out-of-scope work
without authorization from the Town.
Conclusion - - - -- --- -
This proposal is written in response to your request. The proposal includes an
overview of our approach to the project to demonstrate our understanding of the
scope of services requested. The professional fee schedule and cost estimate
are enclosed.
03/07/0111:58 AM
Page 7 of 7
Storm Drainage Improvements - Metcalf Basin (1-70 to the Eagle River)
Final Design Services
March 7, 2001
We feel that the experience of our team makes IME 'the ideal candidate to
provide the engineering services for the Storm Drainage Improvements project.
We look forward to working with the Town of Avon.
Thank you for your consideration,
William J. Sightler, P.E.
Project Manager
Please acknowledge your consent to this proposal/agreement by signing below
and returning one copy to us.
By
Enclosures
Enclosures
Date
03/07/0110:51 AM
0
n Inter-Mountain
Engineering Ltd.
JEFFERY M. SPANEL, P.E.
Vice President
Mr. Spanel has been with the firm since 1978 and has over 25 years of experience in the
fields of civil and construction engineering.
Project Types. - - ----
• Residential and commercial property development - - - - - - --
• Water transmission and treatment facilities
• Sewage collection and treatment facilities
• Roadway and bridge design
• Construction materials testing
• Construction management
Representative Experience:
Supervised preparation of a water supply plan for the Town of Dillon. The study
included segregation an analysis of demand by population type, an evaluation of
existing and potential water supplies and provided recommendations and cost
estimates for meeting future water supply needs.
Responsible for all aspects of the EagleBend project in Avon, CO. This included
roadway, bridge, drainage and utility design; planning; annexation; zoning;
marketing; and the administration of both.site and building construction. The
project included 294 apartments, 19 duplex and 49 single-family homes.
Supervised the preparation of the master drainage study for the Town of Avon,
CO. The purpose of this study was to update the towns existing plan as a
drainage design manual. The work included the design and construction of a
sedimentation pond at the headwaters of Nottingham Lake.
Responsible for materials testing of the high speed detachable chairlifts at Vail,
Arrowhead, and Beaver Creek Resorts.
Supervised the preparation of "streetscape" plans for Avon Road in Avon,
Colorado. This included preparation of roadway plans and the administration of
the construction of the roadways, sidewalks, lighting and landscaping. The work
also included the preparation of preliminary roadway plans for all of the major
streets in the Town.
Responsible for all aspects of the Prospect Point project in Frisco, CO. This
included roadway drainage and utility design; planning; zoning and - the
administration of both site and building construction.
14
8392 Continental Divide Road, Suite #107 • Littleton, Colorado 80127 • Phone: 303/948-6220 • Fax: 303/948-6526
77 Metcalf Road, #200 • Box 978 • Avon, Colorado 81620 • Phone: 970/949-5072 • From Denver Direct: 893-1531
Previous Experience:
Mr. Spanel worked primarily in the field of construction engineering, including
field supervision, bid preparation, construction cost estimating, follow-up cost
analysis, and the selection and application of specialized equipment.
Personal:
• Registered Professional Engineer in Colorado, Oregon, and Washington
• BSCE, Iowa State University
0
n Inter-Mountain
E :gineering Ltd.
DUANE FEHRINGER, P.E. & P.L. S.
Senior Engineer & Land Surveyor
U.S. Mineral Surveyor
Mr. Fehringer has been with the firm since 1989 and has over 30 years experience in the
fields of surveying and engineering. He has performed both design and project
engineering and surveying tasks on various projects.
Project Types:
• Residential and commercial development, including design, construction
management, and surveying.
• Construction materials testing
• Roadway and bridge construction surveying
• Boundary surveys
• Aerial photogrammetry control surveys
• Storm drainage studies
• Superfund site surveys
• Pipeline surveys
• Railroad right-of-way surveys
Representative Experience:
Project manager with Kaiser Engineers, Inc., a consultant for the Florida
Department of Transportation who managed, administered, and performed design
reviews on roadway improvement projects.
Mr. Fehringer has provided project engineering and surveyor services for two
mining sites in Wyoming. The responsibilities also included the construction
management, layout, and inspection of the town site construction in Jeffrey City,
Wyoming and Shirley Basin, Wyoming. Responsible for surveying and legal
descriptions for right-of-way acquisition for 300 miles of railroad in northeast
Wyoming. Also surveyed approximately 1500 miles of pipeline for construction
and right-of-way acquisition of collection systems and transportation lines in the
Powder River Basin, Wyoming oil and gas fields for Phillips Petroleum, Belle
Fourche Pipeline and Powder River Pipeline.
Project engineer for commercial, and industrial subdivision. Supervised the
design and preparations of plans, construction documents, and surveying;
including roadways, deep and shallow utilities, curb and gutter, grading and
drainage of the following developments:
• Block II, Homestead Filing No. 1 consisting of 16 acres and 45 lots.
• Homestead Filing No. 2 consisting of 138 acres and 101 lots.
8392 Continental Divide Road, Suite #107 • Littleton, Colorado 80127 • Phone: 303/948-6220 • Fax: 303/948-6526
77 Metcalf Road, #200 • Box 978 • Avon, Colorado 81620 • Phone: 970/949-5072 • From Denver Direct: 893-1531
• Bearcat at Cordillera, Phase I and H consisting of 195 acres and 40
lots.
• Innsbruck Meadows at Vail consisting of 2.5 acres and 14 lots.
Project surveyor for design surveys, construction surveys, and quality control
surveys on superfund sites including:
• Eagle Mine - Minturn, CO
• ASARCO -Leadville, CO
• Resurrection Mining CO - Leadville, CO
• Henderson Mine - Winter Park, CO
Responsibilities:
Mr. Fehringer is responsible for all surveying services at Inter-Mountain
Engineering.
Personal.-
* Registered Land Surveyor in Wyoming, Nevada, Idaho, Utah, Nebraska,
South Dakota, Oregon, Florida, and Colorado.
• Registered Professional Engineer in Wyoming, Florida, Utah, Colorado, and
New Mexico.
• United States Mineral Surveyor
• B.S.C.E. from University of Wyoming
• 40 Hour HAZ/MAT Certification
• GPS Certified
0 24 Hour MSHA Certification
0
n Inter-Mountain
Engineering Ltd.
SANDRA E. MENDONCA, P.E.
Engineering Project Manager
Ms. Mendonca joined the firm in 1999 and has over 16 years experience in public and
private sector engineering.
Project Types:
• Civil Site and Roadway Design
• Subdivision Planning and Design
• Water Supply, Transmission, Storage and Distribution Systems
• Drainage Studies and Design
• Erosion Control and Stormwater Quality
• Wastewater Collection and Disposal Systems, Lift Stations and Force Mains
• NEPA Documentation (C.E., E.A, and E.I.S.)
• Recreation Facilities (Campgrounds, Trails, Trailheads, Interpretive Signs and
Interpretive Centers)
• Building Maintenance Planning and Implementation
• Airport Geometric Design
• Water System Master Plans
• Grant Writing and Grant Project Administration
Representative Experience:
Ms. Mendonca's management responsibilities include developing engineering
cost proposals, managing projects to be completed within budget, and scheduling
projects and staff to meet proposed completion dates.
Previously, Ms. Mendonca was City Engineer for The Dalles, a community of
approximately 14,000, located on the Columbia River, in Oregon. She provided
technical leadership and direction for timely, safe and cost effective development
and infrastructure extension, repair and reconstruction. She has extensive
experience with planning and public works requirements for water, sanitary
sewer, storm sewer, street and pedestrian system design, construction and
maintenance. As City Engineer and in her earlier positions with the USDA Forest
Service, Bohannan-Huston, Inc. and Leedshill-Herkenhoff, Inc., Ms. Mendonca
designed-numerous site;-road;-and-trail grading, drainage, and utility plans for
commercial, recreational and residential projects. Ms. Mendonca has taken plans
from conceptual design through final construction documents and beyond to
operation and maintenance activities._
Ms. Mendonca has developed design and construction standards. Documents
include the Columbia River Gorge National Scenic Area Design Guide; City of
8392 Continental Divide Road, Suite #107 • Littleton, Colorado 80127 • Phone: 303/948-6220 • Fax: 303/948-6526
77 Metcalf Road, #200 • Box 978 • Avon, Colorado 81620 • Phone: 970/949-5072 9 From Denver Direct: 893-1531
The Dalles Contract Boilerplate (Division 0-Planning and Design Services and
Division 1-Construction General Conditions) and Standard Construction
Specifications and Detail Drawings. She also provided technical input for re-
writes of The Dalles Land Use and Development and Pre-Treatment Ordinances.
Ms. Mendonca has prepared a broad range of project specific technical
construction specifications, contract documents, and engineer's estimates.
Projects include subdivisions, taxiways, roads and streets (new construction,
reconstruction and overlays); sidewalks and trails; parking lots; bridges; utilities
(lift stations, force mains, chemical root control, trenchless pipeline restoration,
stormwater pre-treatment, drainage systems, pump stations, disinfection systems,
gravity and pressure pipelines, surge protection, and reservoirs); SCADA; erosion
control and streambed restoration; retaining walls; and roof replacement.
Ms. Mendonca has written successful grant applications and/or served as project
manager for a variety of grant funded projects. Funding sources have included
Federal Emergency Management Agency, USDA Natural Resources
Conservation Service Emergency Watershed Protection Act and Forest Service
Challenge Cost Share, State of Oregon Regional Strategies, Inter-modal Surface
Transportation Efficiency Act, Northern Wasco County PUD's economic
development program, and New Mexico's Community Development Block Grant.
Ms. Mendonca has supervised construction inspection activities conducted by
staff, authorized change orders and time extensions allowed by Contract,
performed final inspections and recommended acceptance of streets, walks and
utilities. She has also performed construction contract management or inspection
for a range of projects including roof replacements, elevator installation, a bridge,
street reconstruction, SCADA systems, bicycle lane striping, one-ton chlorinating
facilities, and a concrete floor in a warehouse. Her work on these projects
included inspecting construction, placement and testing for soils in subgrades,
embankments, fills and backfills; asphalt concrete pavements; pre-cast concrete,
ductile iron and PVC pipelines; concrete for utility structures, foundations,
walkways and floor slabs; roof membranes for water-tightness; equipment and
instruments. For these projects, she documented daily construction activities
(including test results) and prepared pay estimates.
Responsibilities:
Ms. Mendonca is responsible for management of civil design projects at IlVlE.
Personal.
• Registered Professional Engineer in Colorado and Oregon.
• Bachelor of Science, Agricultural Engineering, 19 83, Oklahoma State
University
• Member NSPE, AWWA, APWA.
K Inter-Mountain
Engineering ud.
WILLIAM J. SIGHTLER, JR. P.E.
Engineering Project Manager
Mr. Sightler started with our firm in Oct. of 2000, and has over 26 years experience in
public and private sector engineering.
Project Positions:
• Senior Structural/Civil Design Engineer
• Senior Civil/ Structural Design Engineer
• President/ Structural Engineer
• Project Engineer and Civil/Hydraulic Design Engineer
• Associate Civil/Structural Engineer
Representative Experience:
Civil/Structural Engineer - Worked for a large International Engineering Firm -
Ralph M. parsons, Inc. Performed Extensive Heavy Industrial Structural
Engineering Design on Petro-Chemical Plants, Mine Process Plants, Refineries,
Nuclear Fuel Storage Facilities, and Various Equipment Foundations
Senior Structural Engineer - B.C. Adams Engineering, Garden Grove, CA
Performed Wood, Concrete, and Steel' Structural Design of Commercial
Buildings, Executive Residential Homes, Churches, Signs, Retaining Walls, &
Steel Space Frames for Architects and Developers, According to the most current
AISC, ACI, and UBC. Codes.
Project Engineer (Civil/Hydraulic/Structural) - Western Engineers Inc,
Colorado Performed Engineering Designs on a $30 Million Expansion of Ute
Water Conservancy District Pipeline. Performed Structural & Hydraulic Design
of Large Dams and various pipelines.
Project Civil/Hydraulic Engineer for the City of Grand Junction - Colorado
Structural Design of Bridges, Airport Building, & Airport Fuel Pads - Colorado
Hydrology Study & Hydraulic Engineering for Other Civil Engineers - Colorado
Civil and -Structural Engineering of Gas Compression Plants - Washington, Wyoming
Chief Structural Engineer for Bridge and Steel Fabricator - Colorado
8392 Continental Divide Road, Suite #107 • Littleton, Colorado 80127 • Phone: 303/948-6220 • Fax: 303/948-6526
77 Metcalf Road, #200 • Box 978 • Avon, Colorado 81620 • Phone: 970/949-5072 0 From Denver Direct: 893-1531
Responsibilities:
Mr. 7 Sightler is responsible for project management of civil design projects at
Inter-Mountain Engineering
Professional Background:
• Professional Engineer - California C.E. #C 043545
• Professional Engineer - Colorado P.E. #19227
• California State University, Long Beach, CA. '
• Bachelor of Science in Engineering (1974)
• Major Civil. /Structural
HEPWORTH - PAWLAK GEOTwEmcAL, Inc.
DAVID A. YOUNG
Project Engineer
EDUCATION
M.S., Civil Engineering, University of Kansas, 1996
B.S., Civil Engineering, University of Kansas, 1978
REGIS TRATION/CERTIFICATION/ACCREDITATION
Professional Engineer: Colorado
EXPERIENCE
Mr. Young has over 15 years. experience in geotechnical consulting and construction
.and materials testing services. At H-P Geotech he provides project engineering and
management support for geotechnical investigations and construction observation and
testing projects. Typical projects include deep and shallow foundation design,
commercial and residential developments, grading of steep hillside terrain, low
earthen embankments, analysis and remedial repair of distressed buildings, and
pavement design for roadways.
Mr.Young has gained.considerable experience in landslide stability analysis,
hillside dewatering and stability improvements. His background includes
instrumentation for slope movement and piezometric pressures. He also supervises
technicians and junior engineers work on construction observation and testing
projects. W.Young's college thesis research work was on cold recycled asphalt
pavement stabilized with fly ash.
His technical field skills include subsurface exploration with auger, rotary, core and
percussion drilling methods, seismic. refraction, and electrical resistivity . surveys for .
geotechnical projects. Mr. Young has also installed groundwater and landslide monitoring
devices and performed hydrologic and chemical measurements of hot springs water in
Glenwood _Canyon area as part of the Colorado River salinity study.
PROFESSIONAL MEMBERSHIPS
American Society of Civil Engineers
Resumes
Bob Magnuson
Principal/ Forester
Education: M.S. Coursework, Forest Engineering Institute, Oregon State University
B.S. Forestry, University of Montana
Areas of Expertise:
NEPA Procedures and Documentation
? Environmental Impact Analysis and Mitigation
? Silviculture
? Mensuration
? Forest Engineering
? Vegetation Baseline Surveys
? Wetland Identification, Delineation & Mapping
Cartography - Computer Aided Drafting
Address/Phone: 1360 Indian Trails #46, Steamboat Springs, CO 80487- (970) 879-8545
Professional History:
Western Bionomics LLC, Natural resource Management Services. 1994 - Present,
Consulting Services
U.S. Forest Service, Boise, Salmon, and Routt National Forests. 1979 -1994,
. Professional Forester
• Over 15 years of experience spearheading timber management projects with the United States Forest Service on
National Forests in Idaho and Colorado.
• Planned and implemented projects in accordance with the Land and Resource Management Plans of the Boise, Salmon
and Routt National Forests.
• Assured compliance with the Endangered Species Act (ESA) and the National Environmental Policy Act (NEPA).
• Principal author for over 20 Environmental Assessments.
• Coordinated project analysis with various resource specialists in the fields of archaeology, engineering, fisheries,
hydrology, landscape architecture, range conservation, recreation, silviculture, soils, and wildlife biology.
• Coordinated public scoping efforts.
• Prepared silvicultural prescriptions to create and sustain stable, diverse ecosystems, realize the productive potential on
treated sites, and improve the health and vigor of timber stands over the long term.
Western Bionomics, LLC 0 1360 Indian Trails #46, Steamboat Springs, CO 80487. 0 (970) 879-8545
Bob Magnuson
Principal/ Forester
• Designed timber sales to be successfully completed with helicopter, cable and ground based logging systems.
• Designed sampling methods and frequencies to meet statistical standards.
• Appraised timber value, prepared timber sale contracts, drafted computer generated contract maps, monitored ongoing
projects for contract compliance.
• Developed and implemented timber stand improvement and reforestation projects, which focused on realizing the
productive potential of treated sites and site preparation to encourage natural regeneration
• Project location and area determination with a Trimble Global Positioning System (GPS).
U.S. Forest Service, Boise, Bridger Teton, Challis, Targhee, and Wasatch-Cache
National Forests. 1973 -1978,
Forest Technician
Five years of experience planning and conducting vegetation baseline surveys on several National Forests in Idaho, Utah
and Wyoming. The development of Forest Management Plans as required by the National Forest Management Act
(NFMA) as well as site specific projects are largely dependent on survey data.
• Aerial photo interpretation, mapping and mensuration
• Vegetation and habitat typing.
• Stage I & II Stand Examination.
• Data organization, processing and storage.
Western Bionomics, LLC 0 1360 Indian Trails #46, Steamboat Springs, CO 80487 9 (970) 879-8545
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PROFESSIONAL FEE SCHEDULE
January 1, 2001
PROFESSIONAL FEES:
Principal Engineer
Senior Engineer
Project Manager
Project Engineer
Design Engineer
Field Engineer
Surveyor
Survey Crew without GPS
2 Man Survey Crew with GPS
1 Man Survey Crew with GPS
CADD Technician
Technician
Technical Typist
Computer Processing
Photocopies
Blueprinting
Outside Services
LABORATORY TESTING:
Atterberg limits (one point method) (ASTM D-4318)
Atterberg Limits (three point method) (ASTM D-4318)
Grain Size Analysis:
A- 1'/2' sieve to No. 200 sieve
B. Percent passing No. 200 sieve (ASTM-1140)
- C. Hydrometer analysis
Swell-Consolidation Test
A- Loaded to 5,000 psf (4 loads)
B. Per load in addition to 5,000 psf
$120.00/hr
90.00/hr
85.00/hr
75.00/hr
65.00/hr
60.00/hr
85.00/hr
110.00/hr
137.50/hr
110.00/hr
70.00/hr
50.00/hr
3 5.00/hr
65.00/hr
.15/each
3.00/Sheet
Actual Cost
+15%
$ 50.00
125.00
$ 75.00
25.00
75.00
$75.00
15.00
8392 Continental Divide Road, Suite #107 • Littleton, Colorado 80127 • Phone: 303/948-6220 • Fax: 303/948-6526
77 Metcalf Road, #200 • Box 978 • Avon, Colorado 81620 • Phone: 970/949-5072 • From Denver Direct: 893-1531
Natural Moisture and Density
Unconfined Compressive Strength (ASTM D-2166)
Standard Proctor Density Test (ASTM D-698)
Modified Proctor Density Test (ASTM D-1557
One Point Proctor
Concrete field test (sampling, slump, unit weight,
air content, temperature, & cylinder fabrication)
Concrete compressive strength tests (includes
cylinders held and not tested)
Laboratory preparation of samples, remolds, etc.
$20.00
75.00
$ 90.00
$100.00
$50.00
$ 50.00/hr
$15.00/cyl
$ 50.00/hr
Mileage @ $0.40 per mile
Scheduled overtime (after 6:00 p.m. and weekends) 1.5 x base rate. Overtime must be scheduled 24
hours in advance on weekdays and on Thursday for weekends.
Memo
To: Honorable Mayor and Town Council
Thru: Bill Efting, Town Manager -? ?
From: Norman Wood, Town Engineer
Anne Martens, Engineer
Date: March 7, 2001
Re: Reapproval of the Final Plat for Mountain Vista Resort Subdivision, A
Resubdivision of Lot C, A Final Plat and Resubdivision of Lots B and C, Avon
Center at Beaver Creek, Benchmark at Beaver Creek, Amendment No. 4,
Town of Avon, Eagle County, Colorado
Summary: Points of Colorado, Inc., a Colorado corporation, owner of Lot C,
submitted a Final Plat for approval on November 28, 2000. Resolution No. 00-60 for
the Final Plat was approved at the November 28, 2000 Town Council Meeting. Since
that approval, the 90 day recording period has expired and there has been some
minor changes to the plat, such as notes added by the title company. In accordance
with the Avon Municipal Code section 16.24.010 and 16.24.050 the staff is
recommending reapproval of the Final Plat for Mountain Vista Resort Subdivision.
This is a subdivision of a lot under development, creating seven (7) separate estates
above and below the surface of the ground in compliance with C.R.S. 38-32-101, et.
seq. The Subdivision is in conformance with the Title 16 of the Avon Municipal Code,
Subdivisions.
Recommendations: Staff recommends reapproval of the Final Plat for
Mountain Vista Resort Subdivision, A Resubdivision of Lot C, A Final Plat and
Resubdivision of Lots B and C, Avon Center at Beaver Creek, Benchmark at Beaver
Creek, Amendment No. 4, Town of Avon, Eagle County, Colorado as previously
approved by resolution No. 00-06, a series of 2000.
Town Manager Comments:
C GV7 C91 V,
I:\Engineering\Subdivision\Benchmark at BC\Lot C, Avon Center\2nd App Final Memo.doc
q
Memo
r
March 6, 2001
To: Meryl
From: Sarah
RE: July 4th Fireworks Contract
Summary
Attached please find the agreement between Western Enterprises
and the Town of Avon for fireworks services for July 4, 2001.
Recommendation
I recommend that Council approve and sign the attached agreement
for fireworks services in the amount of $47,500.00
Town of Avon 9 P.O. Box 975 9 Avon, CO 81620 9 970-748-4032
_e L
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FIREWORKS PRODUCTION CONTRACT
1 of 3
1. This Contract is entered into this day of , 20 by and between WESTERN
ENTERPRISES, INC., designated herein as the "SELLER", and TOWN OF AVON, designated herein as the
"PURCHASER" for a fireworks production to be held on JULY 4, 2001.
2. SELLER will secure, prepare and deliver said fireworks as outlined, or will make necessary substitutions of equal or
greater value. SELLER will include the services of a Pyrotechnic Operator to take charge of, set up and fire the display,
along with such help as he deems necessary to perform the fireworks display safely, and in accordance with such Federal,
State or Local laws that might be applicable.
3. SELLER agrees that the Operator and Assistant(s) are to check the display area after the presentation of the fireworks
display for any "duds" or other material which might not have ignited. Any such material found by any person other than
the Operator shall be turned over to the Operator, or the proper authority having jurisdiction, for safe keeping or disposal of
said material.
4. PURCHASER will furnish a secured area with minimum safety distances established by the SELLER after an on-site
inspection of the proposed firing location. PURCHASER will provide adequate police protection and/or other adequate
security to maintain these distances. PURCHASER also agrees to have a fire truck available on location during the
display.
5. No Purchaser Liability. In carrying out any of the provisions of this Contract or in exercising any power or authority
thereby, there shall be no personal liability of the PURCHASER, its officers, staff, consultants, officials, attorneys,
representatives, agents, or employees.
6. Indemnification. The SELLER agrees to indemnify and hold harmless the PURCHASER and its officers, attorneys,
agents, employees, representatives, insurers, and self-insurance pool from and against all liability, claims, and demands on
account of injury, personal injury, sickness, disease, death, property loss, or damage, or any other loss of any kind
whatsoever which arises out of or is in any manner connected with this Contract or the work, if such injury, loss, or damage
is caused in whole in or part by, the act, omission, error, professional error, mistake, negligence, or other fault of the
SELLER, any subcontractor of the SELLER, or which arises out of any workers' compensation claim of any employee of
the SELLER or of any employee of any subcontractor of the SELLER. The SELLER agrees to investigate, handle,
respond to, and to provide defense for and defend against any such liability, claims, or demands at the expense of the
SELLER. The SELLER also agrees to bear all other costs and expenses related thereto, including court costs and
attorneys' fees, whether or not any such liability, claims, or demands alleged are groundless, false, or fraudulent.
7. Insurance
a. General. The SELLER shall not commence work under this Contract until it has obtained all insurance
required herein and such insurance has been approved by the PURCHASER. The SELLER shall not allow any
subcontractor to commence work on this project until all similar insurance required of the subcontractor has been obtained
and approved. For the duration of this Contract, the SELLER must maintain the insurance coverage required in this
section.
b. Insurance.
(1) The SELLER agrees to procure and maintain, at its own cost, a policy or policies of insurance
sufficient to insure against all liability, claims, demands, and other obligations assumed by the SELLER pursuant to this
Contract. Such insurance shall be in addition to any other insurance requirements imposed by this Contract or by law. The
SELLER shall not be relieved of any liability, claims, demands, or other obligations assumed by this Contract by reason of
its failure to procure or maintain insurance, or by reason of it failure to procure or maintain insurance in sufficient amounts,
duration, or types.
FIREWORKS DISPLAY CONTRACT
2of3
(2) SELLER shall procure and maintain, and shall cause each subcontractor of the SELLER to procure and
maintain, the minimum insurance coverage listed below. Such coverage shall be procured and maintained with
forms and insurers acceptable to the PURCHASER. All coverage shall be continuously maintained to cover all
liability, claims, demands, and other obligations assumed by the SELLER herein. In the case of any claims-made
policy, the necessary retroactive dates and extended reporting periods shall be procured to maintain such continuous
coverage.
(a) Workers' compensation insurance to cover obligation imposed by applicable laws for any
employee engaged in the performance of work under this Contract, and employers liability insurance with
minimum limits of FIVE HUNDRED THOUSAND DOLLARS ($500,000) disease policy limit, and FIVE
HUNDRED THOUSAND DOLLARS ($500,000) disease - each employee. Evidence of qualified self-insured
status may be substituted for the workers' compensation requirements of this paragraph.
(b) General liability insurance with minimum, combined single limits of FIVE MILLION
DOLLARS ($5,000,000) each occurrence and FIVE MILLION DOLLARS ($5,000,000) aggregate. The policy
shall be applicable to all premises and operations. The policy shall include coverage for bodily injury, broad form
property damage, personal injury (including coverage for contractual and employee acts), blanket contractual,
independent contractors, products, and completed operations. The policy shall also include coverage for explosion
and shall contain a severability of interests provision.
(c) Comprehensive automobile liability insurance with minimum combined single limits for
bodily injury and property damage of not less than ONE MILLION DOLLARS ($1,000,000) each occurrence
and ONE MILLION DOLLARS ($1,000,000) aggregate with respect to each of SELLER'S owned, hired, or
non-owned vehicles assigned to or used in performance of the services. The policy shall contain a severability of
interests provision.
(3) The policy required by paragraph (2) (b) above and by paragraph (2) (c) above shall be endorsed to
include the PURCHASER and its officers, agents, officials, and employees as additional insured. Every policy
required above shall be primary insurance, and any insurance carried by the PURCHASER, its officers, or its
employees, or carried by or provided through any insurance pool of the PURCHASER shall be excess and not
contributory insurance to that provided by SELLER. No additional insured endorsement to the policy required by
paragraph (2) (a) above shall contain any exclusion for bodily injury or property damage arising from completed
operations. The SELLER shall be solely responsible for any deductible losses under any policy required by the
PURCHASER.
(4) The Certificate of Insurance provided to the PURCHASER shall be completed by the Contractor's
insurance agent as evidence that policies providing the required coverage, conditions, and minimum limits are in
full force and effect, and shall be reviewed and approved by the PURCHASER prior to commencement of the
Contract. No other form of certificate shall be used. The Certificate of Insurance shall identify this Contract and
shall provide that the coverage afforded under the policies shall not be canceled, terminated, or materially changed
until at least 30 days' prior written notice has been given to the PURCHASER. The completed Certificate of
Insurance shall be submitted to the PURCHASER'S Recreation Director.
(5) Failure on the party of the SELLER to procure or maintain policies providing the required coverage,
conditions, and minimum limits shall constitute a material breach of contract upon which the PURCHASER may
immediately terminate this Contract, or at its discretion, the PURCHASER may procure or renew any such policy or any
extended reporting period thereto and may pay any and all premiums in connection therewith as a cost of this project. All
monies so paid by the PURCHASER shall be repaid by SELLER to the PURCHASER upon demand, or the
PURCHASER may offset the cost of the premiums against any monies due to SELLER from the PURCHASER.
(6) The PURCHASER reserves the right to request and receive a certified copy of any policy and any
endorsement thereto.
FIREWORKS PRODUCTION CONTRACT
3of3
(7) The parties hereto understand and agree that the PURCHASER is relying on, and does not waive or
intend to waive by any provision of this Contract, the monetary limitations or any other rights, immunities, and protections
provided by the Colorado Governmental Immunity Act, 24-10-101 at sea., 10 C.R.S., as from time to time amended, or
otherwise available to the Purchaser, its officers, or employees.
8. It is agreed and understood that the PURCHASER will pay to the SELLER the sum of FORTY SEVEN
THOUSAND FIVE HUNDRED DOLLARS ($47,500.00) to be paid within fifteen (15) days after the date of display. If
payment is made in full by April 15, 2001 a five percent (51/o) discount will apply. That discount can be deducted from the
total contract price, or the PURCHASER may elect to receive that mount of extra pyrotechnic product in lieu of the
discount. Unpaid accounts are subject to one percent (1%) interest charge per month after fifteen days.
9. In the event of inclement weather or other adverse conditions, so as to cause postponement of the display, it is agreed
and understood that PURCHASER will notify SELLER regarding the postponement date, normally the following night, or
at some future date within the calendar year. If the PURCHASER will not re-schedule the display within the calendar
year, or completely cancels the display, the PURCHASER agrees to pay to the SELLER Thirty percent (30%) of the cost
of the display ($14,250.00). If prepayment option has been exercised, SELLER will refund to PURCHASER the total
amount paid, less the 30% mentioned above.
10. Witness whereof, we have caused our signatures to be affixed to this Document, on this day of
.20
WESTERN ENTERPRISES,.
SELLER
BY:
authorized agent
TOWN OF AVON
PURCHASER
BY:
authorized agent
WESTERN
E N T E R P R I S E S. I N C.
•
CERTIFIED REPRESENTA TI VE
AUTHORIZED TO ORDER FIREWORKS
THE BUREAU OF ALCOHOL, TOBACCO AND FIREARMS (BATF, Dept. of Treasury) REQUIRES
THAT WE MAINTAIN A CURRENT LIST OF INDIVIDUALS AUTHORIZED TO ORDER
EXPLOSIVE MATERIALS (FIREWORKS) ON BEHALF OF A GROUP OR ORGANIZATION.
PLEASE COMPLETE THE REQUIRED INFORMATION LISTED BELOW AND SIGN AT THE
BOTTOM OF THIS FORM.
PLEASE COMPLETE AND RETURN WITH SIGNED CONTRACT
NAME SOC. SEC.# ADDRESS DATE & PLACE OF BIRTH
I CERTIFY THAT THE INTENDED USE OF THE EXPLOSIVE MATERIALS IS FOR A
FIREWORKS DISPLAY.
Signature Date
"The Spectrum of Pyrotechnic Productions'
ivrW i
PLEA i I A RAT
P.O. Box 60 / Carrier, Oklahoma 73727 / (580) 855-2203 / Fax (580) 855-2205