TC Council Packet 02-01-2000A Brief Synopsis of the Town of Avon
Town Council Work Session
Meeting Date: February 1, 2000
Councilmembers Present: Mayor Judy Yoder, Mayor Protem Bob McIlveen, Councilors
Jim Benson, Debbie Buckley, Mac McDevitt, Buz Reynolds.
Councilmembers Absent: Councilor Rick Cuny
Land Negotiations (Executive Session)
Wildrid eg Entry Sign
Mayor Yoder stated she would like to see a sign directing people to Wildridge. The
current sign at Wildridge Rd. and Wildwood Rd. is not helpful. She does not feel we
need to spend $10,000 on consultant. Council agreed. She would like to see a sign
clarifying the way to Wildridge vs. Mountain Star. Council asked staff to come back
with some sign suggestions. Also the sign should be moved further down Wildridge
Road.
Bill stated he will be at a CARTS tomorrow. Also, there is an I-70 meeting in
Silverthrone on Thursday. Councilor McDevitt may be attending that meeting.
Councilor McDevitt stated there was a meeting of the new marking board. They have
pushed their schedule ahead. Also, Mike Kloser is heading up the summer activities.
Councilor McDevitt may attend some of those meetings to see what is going on there.
Bill said Jacquie will send a test email to Council on Wednesday to confirm that
everyone's email is working.
STATE OF COLORADO )
COUNTY OF EAGLE )
TOWN OF AVON )
SS
NOTICE IS HEREBY GIVEN THAT A WORK SESSION OF THE TOWN COUNCIL
OF THE TOWN OF AVON, COLORADO, WILL BE HELD FEBRUARY 1, 2000, AT
3:15 P.M. IN THE MUNICIPAL BUILDING, 400 BENCHMARK ROAD, AVON,
COLORADO FOR THE PURPOSE OF DISCUSSING AND CONSIDERING THE
FOLLOWING:
3:15 PM - 4:15 PM 1.) Land Negotiations (Executive Session)
4:15 PM - 4:45 PM 2.) Wildridge Entry Sign
AND SUCH OTHER BUSINESS AS MAY COME BEFORE THE COUNCIL
THIS MEETING IS OPEN TO THE PUBLIC
TOWN OF AVON, COLORADO
BY:
To\vn Clerk
POSTED AT THE FOLLOWING PUBLIC PLACES WITHIN THE TOWN OF AVON
ON JANUARY 28, 2000:
AVON MUNICIPAL BUILDING IN THE MAIN LOBBY
AVON BEAVER CREEK TRANSIT BUS STOP AT AVON CENTER
AVON RECREATION CENTER
CITY MARKET IN THE MAIN LOBBY
Memo
To: Honorable Mayor and Town Council
Thru: Bill Efting, Town Manager
From: Norm Wood, Town Engineer L?
Anne Martens, Engineer
Date: January 19, 2000
Re: Wildridge Entry
Design Services Agreement - Terrasan
Summary: The attached Professional Services Agreement for Planning and
Landscape Architecture Design Services for the Wildridge Entry Sign was submitted by
Terrasan , Inc. The services include design of the Entry Sign, Landscaping and Surveying
of the Site. The services are needed to design the Entry Sign and Landscaping for the
project. The remainder of the project will be completed by in house staff. The estimated
fee of $9,300 for the proposed services is within the Project Budget of $104,000.
Terrasan, Inc. has been contracted on several landscape design projects within the Town
of Avon and is familiar with the Town of Avon Standards. Because of this and time
constraints, alternate proposals were not requested for this work. However, the proposed
Fee Schedule appears to be in line with other design firms in the area and the estimated
cost of services is in line with the anticipated costs based on the proposed scope of
services. Approval of the attached agreement is recommended.
Recommendations: Approve the Professional Services Agreement as
submitted by Terrasan, Inc. for the design of the Wildridge Entry Sign with Fees not to
exceed $9,300.00 without prior written approval from the Town of Avon.
Town Manager Comments:
\\PW\USERSWmartens\2000 CIPM[dridge Entry Sign\Design Services.Doc
FROM : Terrasan Inc FAX NO. : 3033311815 Jan. 19 2000 09:49AM P2
EXHIBIT A
WILDRIDGE ENTRY SIGN
CONSULTANT'S SCOPE OF WORK
PROJECT DESCRIPTION
1.01 Project Purpose
The project purpose is to design a new entry sign and landscaping for the
Wildridge Subdivision. The landscape design will include low water use or
xeriscape plants only due to the lack of water or power in the vicinity of the site.
1.02 Project Limits
The project study area includes the intersection of Wildridge Road and Metcalf
Road.
1.03 Terrasan's Scope of Work
Terrasan wit( provide landscape architectural design services. Terrasan will be
responsible for sign design and landscape design. A new site survey of the
area is included in the scope of work
PHASE ONE: INFORMATION GATHERING
1.01 Project Startup
Review existing plans/studies, surveys and assemble base information. Meet
with Town staff to review project goals, objectives, schedule and budget.
1.02 Site Survey
A new site survey of the project area in Auto Cadd format will be prepared.
1.03 Visit the project site to review existing conditions and proposed improvements.
Review and analyze potential impacts on sign locations.
PHASE TWO: CONCEPTUAL DESIGN
2.01 Conceptual Alternatives
Prepare up to two conceptual design alternatives for the entry sign and
landscape improvements and present to Town staff.
2.02 Project Coordination
Up to two (2) project coordination meetings with Town staff are included in this
phase.
I
FROM : Terrasan Inc
FAX NO. : 3033311815 Jan. 19 2000 09:5Mi P3
PHASE THREE: PRELIMINARY DESIGN
3.01 Preliminary Plan
Based upon comments received on the conceptual altematives from town staff,
prepare a preliminary design for the entry sign, and landscape improvements.
3.02 Preliminary Cost Estimate
Prepare a preliminary cost estimate based upon the preliminary plan.
3.03 Preliminary Plan Review and Comment
Present and review the preliminary plan with the town staff and Town CouncA.
3.04 Project Coordination
Up to one (1) project coordination meeting with Town staff is included in this
phase.
PHASE FOUR CONSTRUCTION DOCUMENTS
4.01 Construction Documents
Prepare bid documents for the entry sign and landscape improvements.
4.02 Construction Specifications
Prepare specifications (CSI format) for the entry sign anc Landscape
improvements.
PROJECT SCHEDULE
Start Date Completion Date
Phase 1: Informational Gathering
Phase 2: Conceptual Design Jan. 26, 2000
Feb. 1, 2000 Feb. 1, 2000
Feb. 7
2000
Phase 3: Preliminary Design
Phase 4: Construction Documents Feb. 7, 2000
Feb. 14, 2000 ,
Feb. 14, 2000
Feb. 22, 2000
PHASE FIVE.- CONSTRUCTION OBSERVATION
5.01 Construction Observation Visits
Make two construction observation visits, one during the construction period and
one to prepare a punch list for final completion.
RFPiWildridge Entry Sign
Pape 2
FROM : Terra san Inc
WORK NOT INCLUDED
A. Civil Engineering
FAX NO. : 3033311815 Jan. 19 2000 09:50AM P4
Engineering design services for potential road realignments are not included in
this proposal.
B. Geotechnical Soils investigations
Geotechnical soils investigations are not included in this proposal.
C_ Structural Engineering
Structural engineering services are not included in this proposal.
VVILDRIDGE ENTRY SIGN
BASIS OF COMPENSATION
Compensation for the professional services described in this proposal shalt not exoeed
Nine Thousand Three Hundred ($9,300) including reimbursable expenses. Terrasan
will bill monthly based upon time and materials spent on the project. A breakdown of
the estimated time per phase is listed below.
Phase 1: information. Gathering $2,200
Phase 2: Conceptual Design $1,800)
Phase 3: Preliminary Design $1,800
Phase 4: Construction Documents $2,5010
Phase 5: Construction Observation $400
Reimbursable Expenses 800
TOTAL $9,300
HOURLY RATE SCHEDULE
Professional services requested by the Town of Avon which are in addition to those
listed in the scope of work above shall be billed at the following hourly rates. All
additional services will reoulre written authorization.
TERRASAN
Principal
CADD Operator
Landscape Architect
Clerical
Subconsultant: Cost plus 15%
$90.00/hour
$50.00/hour
$45.00/hour
$30.OOmour
RFPNVildrdge Entry Sign Page 3
FROM : Terrasan Inc
REIMBURSABLE EXPENSES
FAX NO. : 3033311815 Jan. 19 2000 09:51AM P5
Reimbursable expenses are billed in addition to professional services at cost.
Reimbursable expenses include reproductions, copies, postage, faxes, and courier
services. Automobile rnileage is billed at .33 cents per mile-
Copies $0.15 ea.
Blueline Prints $0.20 sf.
Mylar Sepia $2.10 sf.
Double Matt Mylar $2.50 sf.
CADD Plots Vellum $15.00 ea.
CADD Plots Bond $12.00 ea.
Mylar Plots $25.00 ea.
?yg ape $1.00ft
F $1.00 page
Postage/Delivery at cost
Long Distance Phone at cost
Automobile Mileage $0.33/mile
AGREEMENT
This agreement is made between:
Date
and
/011/00
George M. Pi p
President
for and on behalf of
TERRASAN, Planning and Landscape Architecture, Inc.
RFPMliWdge Entry Sign Page 4