02-24-2011 Beaver Creek Resort Company Funding Request Materialsd ,
Post Office Box 975
1Loke Street
Avon, CO 81620
AV' 0 N 970 - 748 -4000
970 - 949 -9139 Fox
C ° 1 ° a A ° 0 970 - 845 -7708 TTY
Memo
To: Larry Brooks, Town Manager
From: Patty McKenny, ATM Management Services
Cc: Scott Wright, ATM Finance
Date: February 24, 2011
Re: Beaver Creek Resort Company Funding Request Materials
Please find attached the information provided by Jenny Strehler, Director PW &T, and Tim Baker, BCRC, for
the express shuttle funding request presented by Mr. Baker to the Avon Town Council on February 8, 2011
and considered again on February 22, 2011.
Please find below the Avon Town Council motion that approved the funding request on February 22, 2011;
this motion will become part of the permanent record in the minutes for that meeting. These draft minutes
will be reviewed and approved at the March 8, 2011 meeting.
Councilor Goulding moved to fund the Avon / Beaver Creek Express Shuttle, both daytime and nighttime
service, and if the Westin Riverfront Resort & Spa contributes to this service, the difference would then
be split between Beaver Creek Resort Company and the Town of Avon, with an amount not to exceed
$70,152 for the ski season. Councilor Phillips seconded the motion and it passed with a four to two vote
(Evans, Goulding, Phillips, and Reynolds — aye; Dantas, Ferraro - nay).
BEAVER CREEK RESORT COMPANY
OF COLORADO
MEMORANDUM
TO: Avon Town Council
Larry Brooks, Avon Town Manager
FROM: Tim Baker, BCRC Executive Director
DATE: February 4th, 2011
RE: Avon /Beaver Creek Express Shuttle Service
Thanks to Council and Staff for making time available on the agenda of the February 8th Council
meeting. I am enthusiastic about the opportunity which lies before us to enhance the
collaborative and cooperative relationship between the Town and Beaver Creek. Together, we
give ourselves the best opportunity for success in our endeavor to appropriately represent the
common interests of all our various constituents.
Town of Avon / Beaver Creek Shuttles
Throughout the last several winter seasons and for the first half of the current season, Beaver
Creek has operated two (2) shuttles which serve the public for transportation between the Town
of Avon and the Beaver Creek Village.
1. The first shuttle is an express, 10 minutes daytime shuttle which runs between the main
Avon Transportation Center and the Covered Bridge Transportation hub in Beaver Creek.
2. The second is an Evening "Restaurant" shuttle which runs between various stops in the
Town of Avon core (Westin, Avon Station, and a minimum of 2 other stops convenient to
lodges and hotels in Avon) and the Beaver Creek Village.
Details of both of these shuttle services may be found in the attached memorandums.
As has been the understanding in the past based on mutual benefits these transportation services
provide to the Town of Avon and Beaver Creek, Beaver Creek entered the season with the
expectation that a cost sharing arrangement would continue to be acceptable to both the Town
and Beaver Creek.. However, in November 2010, we were informed that Town Council had
directed staff to cancel participation in the cost of these shuttles.
We believe there lays strong mutual benefit of maintaining a connection for the public between
the Town of Avon and Beaver Creek. Beaver Creek guests, residents, and employees rely
heavily on this connection to take advantage of the many amenities which lie within the Town of
Avon. These amenities are considered vital for our collective community and both the Town of
Avon and Beaver Creek should together highly value their accessibility. At the same time, Avon
citizens, Avon lodging guests and merchants rely heavily on this connection to access Beaver
Creek which is a tremendous selling point for the Town community.
Given the strong mutual briefly discussed above, the request to come before the Avon Town
Council next week is to ask that you re- consider Town participation in the cost of the shuttles
and authorize Town Staff to enter into a cost sharing agreement with Beaver Creek based on the
service costs described in the attachment.
A-mcHmea- I 0-1/3
Memo
To: Tim Baker
From: Chris Lubbers
CC: Bill Simmons
Date: 2/4/2011
Re: Proposed Cost Options Avon Shuttles
Village Transportation
P.O. Box 915 Avon, CO 81620
Inter - company box B-11
970- 845 -6274
970 - 845 -6285 fax
clubbe vailresorts.com
Avon Skier Shuttle: Two (2) shuttle buses providing service every day including shuttle bus service every ten (10)
minutes between the Avon Station and the Beaver Creek Covered Bridge between the hours of 8:00 a.m. to 11:00
a.m. and 2:30 p.m. to 5:30 p.m. This service will be provided during the period from November 24, 2010 through
April 17, 2011.
Evening Restaurant Shuttle: One (1) shuttle providing service every day at approximate thirty- minute intervals
between Avon and the Beaver Creek Plaza transit stop(s). The operating hours will be between 6:00 p.m. to 10:30
p.m. In Avon, the shuttle bus shall stop at the Westin, the Avon Station transit center and a minimum of two other
stops which are convenient to lodges and hotels in Avon's town core area (typically based on rider request). This
service will be provided during the period from December 10, 2010 through April 3, 2011.
Avon Skier Shuttle:
• 2 shuttles providing 10- minute service, November 24 through April 17, 8:00am to 11:00am and 2:30pm
to 5:30pm, (145 days) x (2 shuttles) x (6 hours) x ($62.15) = $108,141 (1,740hrs)
c) Total Operating Cost = $72,088
o Total Maintenance, Fuel, washing, etc. = $36,053
Evening Restaurant Shuttle:
• 1 shuttle providing 30- minute service, December 10 through April 3, 6:00pm to 10:30pm, (115 days) x
(1 shuttle) x (4.5 hours) x ($62.15) = $32,163 (517.5hrs)
• Total Operating Cost = $21,440
• Total Maintenance, Fuel, washing, etc. = $10,723
Total Combined Cost of Avon / BC Shuttles = $140,304
• Total Operating Cost = $93,528
• Total Maintenance, Fuel, Washing, etc. = $46,776
Cost Per Hour:
• Operating cost per hour is currently $41.43 per hour.
• The additional cost for maintenance, fuel and washing is approximately $20.72 per hour.
• Combined cost per hour is $62.15
• Page 1
BEAVER CREEK RESORT COMPANY
OF COLORADO
MEMORANDUM
TO: Avon Town Council
Larry Brooks, Avon Town Manager
FROM: Tim Baker, BCRC Executive Director
DATE: February 0, 2011
RE: Avon / Beaver Creek Express Shuttle Service
Thanks to Council and Staff for making time available on the agenda of the February 8,' Council
meeting. I am enthusiastic about the opportunity which lies before us to enhance the
collaborative and cooperative relationship between the Town and Beaver Creek. Together, we
give ourselves the best opportunity for success in our endeavor to appropriately represent the
common interests of all our various constituents.
Town of Avon / Beaver Creek Shuttles
Throughout the last several winter seasons and for the first half of the current season, Beaver
Creek has operated two (2) shuttles which serve the public for transportation between the Town
of Avon and the Beaver Creek Village.
1. The first shuttle is an express, 10 minutes daytime shuttle which runs between the main
Avon Transportation Center and the Covered Bridge Transportation hub in Beaver Creek.
2. The second is an Evening "Restaurant" shuttle which runs between various stops in the
Town of Avon core (Westin, Avon Station, and a minimum of 2 other stops convenient to
lodges and hotels in Avon) and the Beaver Creek Village.
Details of both of these shuttle services may be found in the attached memorandums.
As has been the understanding in the past based on mutual benefits these transportation services
provide to the Town of Avon and Beaver Creek, Beaver Creek entered the season with the
expectation that a cost sharing arrangement would continue to be acceptable to both the Town
and Beaver Creek.. However, in November 2010, we were informed that Town Council had
directed staff to cancel participation in the cost of these shuttles.
We believe there lays strong mutual benefit of maintaining a connection for the public between
the Town of Avon and Beaver Creek. Beaver Creek guests, residents, and employees rely
heavily on this connection to take advantage of the many amenities which lie within the Town of
Avon. These amenities are considered vital for our collective community and both the Town of
Avon and Beaver Creek should together highly value their accessibility. At the same time, Avon
citizens, Avon lodging guests and merchants rely heavily on this connection to access Beaver
Creek which is a tremendous selling point for the Town community.
Given the strong mutual briefly discussed above, the request to come before the Avon Town
Council next week is to ask that you re- consider Town participation in the cost of the shuttles
and authorize Town Staff to enter into a cost sharing agreement with Beaver Creek based on the
service costs described in the attachment.
AVr,HMei1T- I 0-1/3
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AVON — BEAVER CREEK
SHUTTLE BUS FUNDING AGREEMENT FOR 2010 - 2011
THIS INTERGOVERNMENTAL AGREEMENT ( "Agreement') is entered into this 11`h
day of November, 2009 by and between the Town of Avon, a home rule municipal corporation
( "Avon "), the Beaver Creek Resort Company, a Colorado corporation (`BCRC ") and Beaver
Creek Metropolitan District (`BCMD ") collectively referred to as the parties ( "Parties ").
WHEREAS, Avon, BCRC and BCMD desire to cooperate and agree to provide shuttle bus
services between the Town of Avon and the Beaver Creek resort area;
WHEREAS, Avon and BCMD are authorized by Colorado Constitution, Article XIV,
Section 18(2)(a) and Section 29 -1 -203, Colorado Revised Statutes, to cooperate and contract
with each other to provide any function, service or facility lawfully authorized to each;
WHEREAS, BCRC desires to provide shuttle bus vehicles, drivers, administrative support
and other equipment and services to provide shuttle bus services as described in this Agreement;
WHEREAS, Avon desires to provide financial contributions to support the shuttle bus
services as described in this Agreement;
WHEREAS, Avon, BCMD and BCRC are authorized to provide bus transit services within
their respective boundaries; and,
WHEREAS, Avon, BCMD and BCRC desire to enter into this funding agreement for the
2009 -2010 winter visitor season.
NOW, THEREFORE, in consideration of the covenants, conditions and agreements set
forth herein, the Parties agree as follows:
1. Term: This Agreement shall be in full force and effect from November 24, 2010 to April
17, 2011.
2. Shuttle Bus Service: BCMD and BCRC agree to provide the following described shuttle
bus services:
a. Avon Skier Shuttle: Two (2) shuttle buses providing service every day during the Term
of this Agreement, such service shall include shuttle bus service every ten (10) minutes
between the Avon Station transit stop located on West Benchmark Road and the Beaver
Creek Plaza transit stop located at the Covered Bridge on Village Road between the hours
of 8:00 a.m. to 11 :00 a.m. and 2:30 p.m. to 5:30 p.m. for a total estimated number of
hours of 1,740. This service will be provided during the period from November 24, 2010
through April 17, 2011.
b. Evening Restaurant Shuttle: One (1) shuttle providing service every day during the
Term of this Agreement excepted as provided below. The service shall include shuttle
bus service every thirty (30) minutes between Avon and the Beaver Creek Plaza transit
stop located at the Covered Bridge on Village Road between the hours of 6:00 p.m. to
A- FA-CHrnP- nT Z p. 1/3
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