07-08-2008 ANAZASI TRAILS INC TRAILS MASTER PLANrI
To: The Honorable Mayor and Town Council
Through: Larry Brooks, Town Manager
From: Jennifer Strehler, P.E., Director of Public Works & Transportation
Justin Hildreth, P.E., Town Engineer
Date: July 8, 2008 /_�119
Re: Contract Award for a 'Trails Master Plan"
Summary:
The Town is interested in conducting a "Trails Master Plan" for existing and
potential new recreational trails in the open space designated areas within
• the Town Limits. The Town requires the services of a trails planning and
construction professional to conduct this study. The Town Council is
requested to approve award of this Trails Master Plan to Anasazi Trails, Inc.
(ATI) in the amount not to exceed $30,000.
Previous Council Action:
• Approval of the 2008 CIP Project #34013 " Wildridge Trails Program" as
a discretionary project ($30,000 in 2008 plus another $1,200,000
programmed through 2011).
• Approval of contract award to Fellsburg, Holt, and Ullevig (FHU) for the
Comprehensive Transportation Plan, June 24, 2008 ($190,858).
Background:
There is public interest in enhancing our existing recreational trail system
and expanding pedestrian and bicycle connectivity throughout Avon, as
evidenced recently from the Parks survey and from the public workshop on
Main Street, and from previous Trail- related open house meetings conducted
in Wildridge. The Town has elected to address this portion of our
infrastructure by authorizing two separate but related studies: 1) the
Comprehensive Transportation Plan, and 2) a Trails Master Plan.
• Comprehensive Transportation Plan - The Comprehensive
Transportation Plan contract was awarded on June 24, 2008 to FHU.
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FHU's scope of work regarding trails focuses on the town core area
along the valley floor; their work will include evaluation of trip demand
mode splits (e.g., traffic, transit, pedestrian, bike) during winter and
summer conditions in this area. The types of trails included in FHU's
scope are multi - purpose paved trails, bike lanes, or sidewalks typically
located on the valley floor, primarily used by bicycles and pedestrians
as modes of transportation in addition to recreation. An inventory of
existing trail facilities will be provided and evaluated with respect to
connectivity and continuity with other trails and other modes of travel.
Future trail corridors to serve existing development will be evaluated,
as well as a pedestrian bridge over Avon Road and an underpass
linking Metcalf Road to West Beaver Creek Boulevard.
Trails Master Plan -The Trails Master Plan contract is proposed for
award on July 8, 2008 to Anasazi Trails, Inc. (ATI). ATI is a specialty
firm whose core business is the planning, design, and construction of
recreational nature trails (e.g., to be used for hiking, mountain biking,
snowshoeing, etc.). Trails to be developed in this plan can be
expected to be more natural in appearance than hardened trails,
designed for sustainability and ease of maintenance, and constructed
of a chipped, crushed, or native material. This project will focus on
enhancing and creating recreational uses in the open space areas of
Avon located north of I70.
NOTE: Although the recreational trails project concept was originally •
suggested to focus on the open space interconnecting the Wildridge
neighborhood in the 2008 budget document, staff recommends re- naming
the project "Trails Master Plan" since several work elements are outside of
the Wildridge neighborhood and since many study recommendations will be
applicable town -wide (e.g., GIS mapping, materials of construction, etc.).
Discussion:
A Trails Master Plan would greatly assist the Town's ability to coordinate
existing and proposed trail activities with other Town projects and policies
and with private development projects. The Town's CIP currently shows
$1,200,000 for trails design and construction during 2009 -2011. Funds for
this discretionary project may not be available due to slowing in the real
estate market and competing demands for capital funding for essential
projects. However, it remains useful to develop a Trails Master Planning
document now which will show potential locations for new trails, trailheads,
or similar improvements to encourage walking and bicycling as the town
grows.
ATI's scope of work includes identification of possible trails and trailhead
projects within the town limits, with an emphasis on connections to parks,
open space, and interesting natural features. Services will include field
reconnaissance, documentation on existing conditions at possible new trail •
locations, recommendation of trail materials of construction and general
2
design parameters, construction cost estimating, facilitation of public input,
• mapping and calculations, report preparation, and attendance and meetings
and presentations as described in Exhibit A.
This work will be conducted during the late summer and through the autumn
of 2008. ATI will attend the 2008 Wildridge Community meeting (expected
August 14th) to describe the scope of the project and receive public input on
current uses and requested trails. Field reconnaissance will be conducted in
August and September. They will prepare a draft Trails Master Plan which
will include a proposed list of trails projects, including a construction cost
estimate for each. ATI will present results of the draft study to Town Council
and the public during a November 2008 work session. Comments from the
public, Town Council and the staff will then be incorporated. A final Trails
Master Plan is expected by mid - December 2008.
The agreement and scope of work have been evaluated by the Town
Attorney.
Financial Implications:
This Contract award is capped at $30,000.00. Funds are derived from the
Town's CIP account for project #34013.
Recommendation:
• Staff recommends that Town Council approve contract award to Anasazi
Trails, Inc. in an amount not to exceed $30,000.00 and authorize the Town
Manager to sign the attached Agreement.
Town Manager Comments:
Attachments:
1 - Agreement for Services between the Town of Avon and Anasazi Trails,
Inc.
2 - Exhibit A to the Agreement (Cover Letter, Scope of Work, Rates,
Resumes)
• 3 - Figure depicting Trails Master Plan study area
3
AGREEMENT FOR SERVICES •
BETWEEN THE TOWN OF AVON AND ANAZASI TRAILS, INC.
This is an Agreement made as of , 2008 between the Town of Avon, Colorado
( "Town" or "Owner ") and Anasazi Trails, Inc. ( "Contractor ").
The Town wishes to prepare a master planning study to identify possible trail head and trail
construction projects in the Town of Avon. The Town has requested the services of the
Contractor to evaluate existing deficiencies and recommend improvements to establish a linked
trail system throughout town, with connections to ECO Trails and trails in Forest Service lands.
The scope of services to be preformed under this agreement are described in Section One and
Exhibit A, referred to as the "Trails Master Plan ".
The Town and the Contractor agree in respect to the furnishing of services by the Contractor
with respect to this project and the payment for those services in accordance with the terms and
conditions as setforth herein. The maximum not to exceed amount of this contract is thirty
thousand ($30,000.00) dollars.
This Agreement constitutes the Town's written authorization to the Contractor to proceed on the
date first written above with the Services described in Part One below. This Agreement will
become effective on the date first written above.
PART ONE: STATEMENT OF WORK •
1.01 SCOPE OF WORK
Contractor shall provide professional services to identify possible trails and trailhead projects
within the Town of Avon town limits, with an emphasis on pedestrian and bicycle connections to
town -owned land and open space. These services will include field reconnaissance,
documentation on existing conditions at possible new trail locations, recommendation of trail
materials of construction and general design parameters, construction cost estimating, facilitation
of public input, mapping and calculations, report preparation, and attendance and meetings and
presentations as described in Exhibit A.
PART TWO: GENERAL TERMS AND CONDITIONS
2.01 LIMITATIONS ON CONTRACT TYPE
This contract shall be:
❑ Lump sum
❑ Cost plus fixed fee
❑ Time and materials with a not -to- exceed cap
The fixed profit or fee for professional services shall be negotiated and established by the
contract. Under no circumstances will the Town agree to a variable profit /fee structure
(e.g., cost plus a percentage of cost as profit is not an allowed contract type).
C7
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• 2.02 CONTRACT DOCUMENTS
CU ENTS
Contract shall consist of the contract instrument as negotiated and this Request for
Proposal. This Part 2.0 describes general terms and conditions which will be included as
part of the final contract.
2.03 SERVICES
The work to be performed under this proposal consists of the furnishing of all labor,
equipment, materials, expertise, tools, supplies, bonds, insurance, licenses and permits,
and performing all tasks necessary to accomplish the work as it is described herein,
unless specifically excluded as agreed upon by contract negotiations. The Town reserves
the right to negotiate scope and schedule to accommodate budgetary considerations.
2.04 DUTIES OF CONSULTANTS
Consultants shall diligently undertake and perform all work required by the contract. The
Contractor agrees to devote the number of persons and level of effort necessary to
perform and complete the work in a timely manner. All work done will be performed to
the highest professional standards and will reflect the thoroughness, attention to detail,
and application of knowledge expected of professional consultants in the field.
• 2.05 OBTAINING DATA
It shall be the Contractor's sole responsibility to obtain all additional data necessary to
complete the work in a timely manner. The Town shall make any data in its possession
that is relevant to the Contractor's activity, available to the Contractor upon request.
Requests shall specify the type of information sought, and the period for which the data is
required; however, the Contractor may not require the Town to seek reports from other
agencies or to prepare original research. It shall be the Contractor's duty to discover and
obtain data, research and prepare reports derived from private or public sources other
than the Town. The Town does not vouch for the accuracy of any data other than its
own. Data furnished by the Town shall be considered accurate only for the purpose for
which it was originally gathered. The Contractor shall be solely responsible for any
conclusions drawn from the data.
2.06 CHANGES
The Town reserves the right to order changes in the work within the general scope of the
project. The project manager or his designee shall order changes in writing. In the event
the Contractor encounters circumstances which it believes warrants a change in the price,
quality, quantity or method of performing work, it shall notify the project manager of the
circumstances in writing. No change in work shall be undertaken until authorized in
writing by the Town. Either party shall be entitled to an equitable adjustment in the
contract price for changed work. It shall be the Contractor's sole responsibility to notify
the project manager in advance, in writing, of any work that it considers to be changed or
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extra. Failure to do so, and to provide and to receive approval before processing, shall •
waive any claim for additional payment.
2.07 PERMITS AND RESPONSIBILITIES
Prior to commencing work or performing any phase of the work, the Contractor shall, at
its expense, obtain such permits or licenses as may be required by State, Federal, or Local
law. Failure to obtain permits or licenses in a timely manner shall not be grounds to
excuse performance or to extend contract time. In addition, the Contractor shall obtain
any permission required prior to entering upon private property to perform any task
required. In the event the Contractor is denied access to private property, the Contractor
shall immediately notify the project manager and give the location to which access was
denied, the name of the person who denied access, the reason access was denied, the
reasons access was sought and any alternative site that may be used for the same purpose.
The Town shall thereupon endeavor to assist the Contractor in gaining any required-
access.
2.08 CARE OF PUBLIC AND PRIVATE PROPERTY
The Contractor shall at his expense carefully protect from injury trees, shrubs, buildings,
fences, utilities, structures, pipes, conduits and personal property, public or private, which
may be affected by the work. The Contractor shall be liable for any damage done
through its fault or that of its Subconsultants and shall restore any damaged property to
the same or better condition as it was prior to the Contractor's interference. Site
restoration shall be required for exploratory drilling, test pits, testing and sampling, etc.
necessary to complete the work unless otherwise explicitly excluded in Section 3.0.
2.09 PAYMENTS
The Contractor shall invoice the Town monthly for all work done. Invoices shall itemize
the work accomplished during the payment period by hours of classification and
Subcontractor charges to date of invoice. Approved invoices are paid within thirty days
of presentation. Payment shall be only for work satisfactorily completed.
2.10 TERMINATION FOR CONVENIENCE
The Town shall have the right to terminate the contract for convenience at any time prior
to completion. Written notice of such termination shall be mailed to the Contractor at its
address on file with the Town. Termination shall be effective ten (10) days from the date
notice is mailed. Upon receipt of notice of termination, the Contractor shall immediately
stop work and terminate all subcontracts. Upon either termination for convenience or
curtailment, the Contractor shall be entitled to receive an amount equal to the cost of
work performed to date, including the cost of terminated subcontracts provided that in no
case shall the amount allowed exceed the maximum contract price plus authorized change
orders.
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• 2.11 TERMINATION FOR DEFAULT
Upon failure of the Contractor to make satisfactory progress or failure to abide by the
terms of the contract, or to obtain, furnish or keep in force any required permit, license,
bond, or insurance, the Town shall have the right to terminate the contract for default.
Written notice of termination shall be mailed to the Contractor at its address upon the
records of the agency. Notice shall be effective when mailed. Upon receipt of notice,
The Contractor shall immediately stop work and relinquish all project files to the Town.
The Town may thereafter pursue the work or hire another consultant to do so and charge
the excess cost thereof to the Contractor.
2.12 DISPUTES
In the event a dispute arises concerning any matter under the contract, the party wishing
resolution of the dispute shall submit a request in writing to the Town Manager. The
Town shall consider the request and respond in writing within ten (10) days giving
findings and the reasons for them. Any person dissatisfied with the findings of the Town
Manager may appeal to the Avon Town Council in writing within ten (10) days. Failure
to do so waives any objection. The Town Council shall consider any matter appealed at a
hearing within thirty (30) days. The decision of the Town shall be final upon matters of
fact unless clearly erroneous or procured by fraud.
2.13 ASSIGNMENT OF CONTRACT
0 The Contractor shall not assign the contract or any moneys to become due hereunder,
without prior written approval of the Town of Avon.
•
2.14 SUBCONSULTANTS
Specialty Subconsultants or Subconsultants may be used to perform such work as is
customary in the Contractor's profession; however, reports required shall be presented by
the Contractor (aka "Prime ") who shall be liable for any faulty data, errors or omissions
contained therein.
All subcontracts for fieldwork shall contain clauses similar in form and substances to the
equal opportunity, termination for convenience, insurance and labor clauses found in this
proposal.
2.15 CONSULTANT'S REPRESENTATIVE
The Contractor shall designate a member of its staff who is knowledgeable concerning
this project and who has authority to act for the Contractor upon all matters pertaining to
this agreement. The Contractor's representative or his designee shall be available by
telephone to the Town during normal business hours (8:00 AM to 5:00 PM, Monday
through Friday) for the duration of the work set forth in this proposal.
Page 4 of 10
2.16 INSURANCE •
A. The Contractor shall procure and maintain the minimum insurance coverages listed in
this section. Such coverages shall be procured and maintained with forms and insurers
acceptable to the Town. The Contractor shall not be relieved of any liability, claims,
demands, or other obligations by reason of its failure to procure or maintain insurance, or
by reason of its failure to procure or maintain insurance in sufficient amounts, durations,
or types.
B. Insurance shall be in the amounts required by the State of Colorado and the Town of
Avon. In the event of a conflict, the higher level of coverage from these two authorities
apply. The insurance coverages as required by the Town of Avon are as follows:
1. Workmen's Compensation insurance to cover obligations imposed by applicable
laws for each employee of the Contractor engaged in the performance of work
under the Agreement, and Employers' Liability insurance with minimum limits of
FIVE HUNDRED THOUSAND DOLLARS ($500,000) each accident, FIVE
HUNDRED THOUSAND DOLLARS ($500,000) disease -. policy limit, and
FIVE HUNDRED THOUSAND DOLLARS ($500,000) disease - each employee.
2. Commercial General Liability insurance with limits of TWO MILLION
DOLLARS ($2,000,000) per occurrence and TWO MILLION DOLLARS
($2,000,000) aggregate. The policy shall include coverage for bodily injury,
broad form property damage (including completed operations), personal injury
(including coverage for contractual and employee acts), blanket contractual,
independent Consultants, products, and completed operations.
3. Commercial Automobile Liability insurance with minimum combined single
limits for bodily injury and property damage of not less than ONE MILLION
DOLLARS ($1,000,000) each occurrence and ONE MILLION DOLLARS
($1,000,000) aggregate with respect to each of the Contractor's owned, hired or
non -owned vehicles or equipment assigned to or used in performance of the
services. Each such vehicle shall be covered both on and off the work site. The
policy shall contain a severability of interests provision.
C. A certificate of insurance shall be completed by the Contractor's insurance agent as
evidence that policies providing the required coverages, conditions, and minimum limits
are in full force and effect, and shall be subject to review and approval by the Town. In
addition, the Town shall have the right to request and obtain copies of any insurance
policies required hereunder. The certificate shall identify the Agreement and shall
provide that the coverages afforded under the policies shall not be cancelled, terminated
or materially changed until at least 30 days prior written notice has been given to the
Town. The completed certificate of insurance shall be sent to: the Town of Avon, Attn:
Patty McKenny, Town Clerk, 400 Benchmark Rd, Avon CO 81620.
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D. Failure on the part of the Contractor to procure or maintain policies providing the
required coverages, conditions, and minimum limits shall constitute a material breach of
contract upon which the Town may immediately terminate the Agreement, or at its
discretion the Town may procure or renew any such policy or any extended reporting
period thereto and may pay any and all premiums in connection therewith, and all monies
so paid by the Town shall be repaid by the Contractor to the Town upon demand, or the
Town may offset the cost of the premiums against any monies due to the Contractor from
the Town.
E. The Town reserves the right to modify the insurance coverage requirements above in the
final agreement to allow for lesser coverage if, in its sole judgment, the Town determines
that adequate insurance is provided with a substitute arrangement.
2.17 EEO PROVISIONS
The Contractor shall comply with all applicable provisions of the Regulations of the U.S.
Department of Commerce (Part 8 of Subtitle 15 of the Code of Federal Regulations)
issued pursuant to the Civil Rights Act of 1964, in regard to nondiscrimination in
employment because of race, religion, color, sex, handicap, or national origin. The
Contractor shall comply with applicable Federal, State and Local laws, rules and
regulations concerning Equal Employment Opportunity.
0 2.18 TIME OF COMPLETION OF WORK AND EXTENSION OF TIME LIMIT
The work to be done under this proposal shall be completed in its entirety on or before
December 15, 2008, provided however, that the owner may in its discretion extend the
time for the completion of the work without invalidating any of the provisions herein
contained and without releasing any surety.
Extension of time as provided above will be considered by the Town only upon receipt of
written request from the Contractor, accompanied by written consent of the surety. Each
request shall state the date to which the extension is desired and shall describe the
conditions that have operated to prevent completion of the work within the specified
time.
2.19 DUTIES AND OBLIGATIONS OF CONSULTANT
The Contractor shall:
A. Make payment promptly, as due, to all persons supplying to such
Contractor, labor or material for the prosecution of the
work provided for in the contract.
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B. Not permit any lien or claim to be filed or prosecuted against the Town on is
account of any labor or materials furnished.
C. Pay to the Department of Revenue all sums withheld from employees pursuant to
local /state statutes.
2.20 PAYMENT OF CLAIMS BY THE TOWN
If the Contractor fails, neglects, or refuses to make prompt payment of any claim of labor
or services furnished to the Contractor or Subcontractor by any person in connection with
the contract as such claim became due, the Town may pay such claim to the person
furnishing the labor or services, and charge the amount of the payment against funds due,
or to become due the Contractor, by reason of the contract.
2.21 COMPENSATION WHEN CONTRACT TERMINATED FOR CONVENIENCE
In the event of termination of a contract for convenience of the Town, provisions shall be
made for the payment of compensation to the Contractor. In addition to a reasonable
amount of compensation for preparatory work and for all costs and expenses arising out
of termination, the amount to be paid to the Contractor:
A. Shall be determined on the basis of the contract price in the case of any fully
completed separate item or portion of the work for which there is a separate or
unit contract price; and 0
B. May, with respect to any other work, be a percent of the contract price equal to
the percentage of the work completed.
C. Shall be based upon the approved schedule of values.
2.22 INSPECTION OF PAYROLL RECORDS
The Contractor agrees to the following statement: the Town, or any of its duly authorized
representatives, shall have access to any books, documents, papers, and records of the
Contractor which are directly pertinent to the specific contract, for the purpose of making
audit, examinations, excerpts, and transcriptions. All required records must be
appropriately maintained by the consultant /vendor for three years after final payment, and
all other pending matters are closed.
2.23 AMOUNT OF RETAINAGE
The Town shall retain an amount equal to ten percent (10 %) of the contract price until
final completion and acceptance of all work to be performed under the contract.
2.24 COSTS AND FEES
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•
• In the event that any suit or action is commenced or arises from this proposal, each party
shall bear its own costs and fees including attorney fees regardless of the outcome. This
provision shall apply to the original action and any appeals.
2.25 STANDARDS OF CONDUCT
No member, officer, or employees of the Town, or its designees or agents, nor member of
the governing body of agency, and no other public official of agency who exercises any
functions or responsibilities with respect to this contract during his/her tenure, or for one
year thereafter, shall have any interest, direct or indirect, in work to be performed in
connection with this contract. All Consultants shall incorporate, or cause to be
incorporated in all subcontracts, a provision prohibiting such interest.
2.26 NOT USED
2.27 ERRORS AND OMISSIONS, CORRECTION
The Contractor warrants that they employ, either direct or through subcontract, design
professionals who are professionally licensed in the State of Colorado for the specific
engineering and architectural disciplines for which they will provide services in this
project. As such, the Contractor shall be responsible for the professional quality,
technical accuracy, and the coordination of all designs, drawings, specifications, reports,
and other services furnished by the Contractor under this Agreement. The Contractor
• shall, within additional compensation, correct or revise any of the Contractor's errors or
deficiencies in the designs, drawings, specifications, reports, and /or other services
immediately upon notification by the Town. The Contractor will not be responsible for
correcting errors or deficiencies caused by Town staff in conjunction with the
Contractor's services.
•
2.28 TOWN'S APPROVAL
The Town's approval of the designs, drawings, specifications, reports or other products
of this Agreement in no way relieves the Contractor from the responsibility for technical
adequacy and detailed accuracy. The Town's review, approval, acceptance of, or
payment for these items shall not be construed to be a waiver of any rights by the Town
under this Agreement.
2.29 OWNERSHIP OF DELIVERABLES
Electronic copies of all deliverables prepared by the Contractor team will be provided to
the Town in original file format and immediately become property of the Town; the
Town reserves the right to use this information in any way it so desires without further
compensation to the Contractor team or team firm components. Surveying, mapping,
base plans, and construction drawings prepared by the Contractor team will be provided
to the Town in Autocad 2007 Edition. Specifications, permitting, and planning
Page 8 of 10
documents shall be provided in MSWORD 2007 Edition. All deliverables shall also be
provided as cohesive *.pdf files (e.g., by CD or from an eRoom or ftp site) for ease of file
sharing and posting on the Town's web site.
2.30 PROHIBITION AGAINST EMPLOYMENT OF ILLEGAL ALIENS
1. The Contractor shall not:
(A) Knowingly employ or contract with an illegal alien who will perform work under
the public contract for services; or
(B) Enter into a contract with a Subcontractor that fails to certify to the Contactor that
the Subcontractor shall not knowingly employ or contract with an illegal alien
who is newly hired to perform work under the public contract for services.
2. The Contractor has confirmed the employment eligibility of all employees who
are newly hired for employment to perform work under the public contract for services
through participation in either the employment verification program established pursuant
to C.R.S. 8- 17.5- 102(5) ( "the Department Program ") or the electronic employment
verification program created in Public Law 104 -208, as amended, and expanded in Public
Law 108 -156, as amended and jointly administered by the United States Department of
Homeland Security and the Social Security Administration , or its successor program
( "the E- verify Program ") •
3. The Contractor shall use either the E- verify Program or Department Program
procedures to undertake pre - employment screening of job applicants while this public
contract for services is being performed.
4. The Contractor shall, within twenty days after hiring an employee who is newly
hired for employment to perform work under the public contract, affirm that the
Contractor has examined the legal work status of such employee, retained file copies of
the documents required by 8 U.S.C. 1324a, and not altered or falsified the identification
documents for such employees. The Contractor shall provide a written, notarized copy of
the affirmation to the Town.
5. If the Contractor obtains actual knowledge that a Subcontractor performing work
under the public contract for services knowingly employs or contracts with an illegal
alien, the Contractor shall:
(A) Notify the Subcontractor and the Town within three days that the
Contractor has actual knowledge that the Subcontractor is employing or
contracting with an illegal alien; and
(B) Terminate the subcontract with the Subcontractor if within three days of
receiving the notice required pursuant to paragraph 4(A) the Subcontractor does
not stop employing or contracting with the illegal alien; except that the Contractor
Page 9 of 10
•
shall not terminate the contract with the Subcontractor if during such three days
the Subcontractor provides information to establish that the Subcontractor has not
knowingly employed or contracted with an illegal alien.
5. The Contract shall comply with any reasonable request by the Colorado
Department of Labor and Employment ( "the Department ") made in the course of an
investigation that the Department is undertaking pursuant to C.R.S. 8- 17.5- 102(5)(a).
6. If a Contractor violates a provision of the public contract for services required
pursuant to paragraphs 1 -5, the Town may terminate the contract for breach of the
contract. If the contract is so terminated, the Contractor shall be liable for actual and
consequential damages to the Town.
This Agreement (consisting of Pages 1 to 11 inclusive) and Exhibit A identified above constitute
the entire Agreement between the Town and the Contractor and supersede all prior written, oral,
or electronic understandings. This Agreement may only be amended, supplemented, modified,
or cancelled by a duly executed written instrument.
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement.
Town /Owner:
Signature:
• By: Larry Brooks
Town Manager
Date:
Address for Giving Notice:
Town of Avon
P.O. Box 975
400 Benchmark Rd.
Avon, CO 81620
Attn: Scott Wright
swri0htL, .avo ii. org.
•
Signature:
By:
Date:
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Contractor:
Cuatro Hundley
Vice - President
Anasazi Trails, Inc.
9 South Arroyo Road
Madrid, NM 87010
dirt&,anasaritrailsmc.com
Exhibit A
Scope of Work
•
40
is
June 27, 2008
Anasazi Trails, Inc. 9 South Arroyo Road, Madrid, NM 87010 505 -660 -3151
Ms. Jennifer L. Strehler, P.E., M.B. A.
Director of Public Works and Transportation
Town of Avon
P.O. Box 975
400 Benchmark Road
Avon, CO 81620
RE: Town of Avon Trails Master Planning Services
Dear Ms. Strehler,
Anasazi Trails, Inc. (ATI) is pleased to provide our proposal for trail master planning services to the
Town of Avon. As part of these services, ATI will evaluate the exiting trails system and make
recommendations for improvements that will facilitate creation of a comprehensive linked trail system
Othroughout town with connections to community points of interest, Eagle County trails and adjacent
Forest Service trails. ATI will also identify possible new trail construction projects and areas that may
warrant re- routing and rehabilitation of existing social trails that are not sustainable and pose maintenance
issues and possible liability concerns for the town. In support of this, we will also perform cost
estimating for new trail construction projects for the upcoming fiscal year budget cycle. The total
estimated cost to complete these services is $30,000.00.
A Trails Master Plan is a fundamental tool that can be used to coordinate existing and proposed trail
activities with the town's initiatives and policies and serve as a guide in its decisions regarding the
locations, funding, and implementation of trails within the Town of Avon's jurisdiction.
The proposed scope of services including major tasks, schedule, and estimated cost to complete the work
is attached as Exhibit A to the Agreement for Services for your review.
ATI appreciates the opportunity to work with the Town on this exciting project. If you have any
questions regarding our background information, the trail planning process, or any other aspect of the
proposed services, please contact us.
mcerely,
CuatroHundley Exhibit A: Page 1 of 10
Vice - president
Proposal for Services
Town of Avon Trails Master Plan
Anasazi Trails, Inc.
July 2008
Introduction
Anasazi Trails Inc. (ATI) proposes to assist the Town of Avon, Public Works Department in preparing a
comprehensive Trails Master Plan. The purpose of the plan is to develop a framework for building and managing
an integrated system of new and existing sustainable pathways that will link residents to the outdoors. The
network will offer residents close -to -home and close -to -work access to bicycle and pedestrian trails that connect
to the Town's most popular destinations and other surrounding trail systems. Avon's sustainable trails system and
open space greenways will:
• provide opportunities for trail- related education, health and fitness, and recreation;
• improve access to municipal parks and recreational areas and link homes, workplaces, neighborhoods,
and other community facilities;
• provide local avenues to walk/run, ride a bike, observe nature, take a hike, or commute;
• help to reduce auto dependency by offering avenues for alternative transportation;
• help contribute to the environmental health of the community and encourage sustainable economic
growth and quality of life
Sustainable Trails
•
Sustainability of trail corridors is defined as the ability of the travel surface to support current and
anticipated appropriate uses with minimal impact to the adjoining natural systems and cultural
resources. Sustainable trails have negligible soil loss or movement and allow the naturally occurring
plant systems to inhabit the area, while allowing for the occasional pruning and removal of plants
necessary to build and maintain the trail. If well- designed, built, and maintained, a sustainable trail
minimizes braiding, seasonal muddiness, and erosion. It should not normally affect natural fauna is
adversely nor require re- routing and major maintenance over long periods of time.
— National Park Service Natural Resource Management Reference Manual #77, 2006
Company Profile
Anasazi Trails, Inc. is an S- corporation established in the State of New Mexico and is owned and operated by
Tony Boone and Cuatro Hundley. Anasazi Trails' sole business is planning, design, and construction of
sustainable, shared -use, natural surface trails. ATI also provides professional staff and volunteer training, trail
condition inventories, and maintenance and rehabilitation services. Trails are our ONLY business and we are
passionate about the services we provide!
Together, Tony and Cuatro have over 30 years of professional trail building and consulting experience that is
deeply founded on sustainable trail design and construction principles and strong natural resources management
and outdoor recreation backgrounds. Please see their attached resumes.
Tony is also co -owner and president of Arrowhead Trails, Inc. and has been in business for over 15 years with a
trail construction portfolio of over 400 miles of sustainable, natural surface trails and has prepared numerous trail
master plans for various federal and state agencies, counties and municipalities.
For more information on both companies, please visit the following websites:
http:! /ww��.anasazitra i I s i nc. coil]
r
Exhibit A: Page 2 of 10
Proposal for Services
Town of Avon Trails Master Plan
• Anasazi Trails, Inc.
July 2008
http: / /w,wNv.arro\vheadtra i Is.com
Scope of Work
A recreational trail master plan is a fundamental tool the Town of Avon can use to coordinate existing and
proposed trail activities with its initiatives and policies and serves as a guide in its decisions regarding the
location, funding, and implementation of trails under their jurisdiction. A common intent of trail plans is to
standardize and systematize the management of trails. Trail plans can also be used for the coordination of trail
projects across agency boundaries where neighboring agencies have mutual goals.
A trail plan is best developed by an interdisciplinary team of resource and design professionals. The trail plan will
identify where and when trail activities will occur and what uses will be allowed. The plan may include both
short -range (up to 5 years) and long -range goals (up to 25 years). Periodic updates to the trail plan can address
the long -range goals identified in the original plan.
Anasazi Trails, Inc. (ATI) understands that the Town has another consultant scoped to evaluate hard - surface
pedestrian and bike trails and bike lanes in the core business areas of the valley floor in Avon as part of the
Comprehensive Transportation Plan. For this reason, this Trails Master Plan Project will focus on the areas of
Avon located north of I70 for programming recreation trails ATI proposes to accomplish the following major
tasks as part of the Town of Avon's trails planning process:
Task 1 — Initial Project Scoping, Research, and Planning
The intent of the initial project phase is to develop a preliminary project description with purpose and goals to
• serve as the basis of subsequent analyses; gather and assess available technical and scientific information, and
evaluate the availability and relevance of data needed to develop the Master Plan and subsequent environmental
approvals (e.g. Colorado Division of Wildlife consultation); conduct research activities to gain the insights and
opinions of interested individuals and groups as well as representatives of public agencies that have law
enforcement or management responsibilities in and adjacent to the project area (e.g. US Forest Service). Working
with Town of Avon staff, ATI will develop the preliminary project description and identify the purpose and goals
of the recreational Trails Master Plan.
•
ATI will perform a web search and literature review as part of establishing the scientific and technical information
and project background and to establish professional credibility of the trail plan. We will review pertinent
planning documents (e.g. Town of Avon Comprehensive Plan, Eagle County Trails Master Plan, etc.)
electronically and provide a summary of these documents. Physical visits to other agencies to collect information
and data is not part of this scope of work. Using a combination of area -wide base maps provided by the town's
GIS department, ATI will identify potential trail corridors, adjacent trails systems for connectivity purposes,
boundary constraints, and easements and off -site connections as part of this task.
Community involvement is an integral part of the trail planning process. Public meetings are held to gather input
from interested citizens and trail users. ATI understands that at least one public meeting relating to the town's
trails has taken place and possibly more. ATI will incorporate information gathered during any previous
community involvement meetings into the trail plan if provided by town staff. ATI will attend the August 2008
Wildridge Community Meeting to present the scope of this project, a map of potential trail projects, and obtain
public input on the scope, trail usage, and trail element priorities. Additional community involvement meetings
are not planned as part of this scope of work. However, if additional community involvement is needed, we can
facilitate the process. ATI will attend at least three (3) planning /scoping meetings with Town of Avon
Transportation Engineering, Transportation Planning, and Parks Management staff during the course of this task.
Exhibit A: Page 3 of 10
Proposal for Services
Town of Avon Trails Master Plan
Anasazi Trails, Inc.
July 2008
During the planning process, existing and potential new trail routes will be identified and evaluated through a
series of research tasks including aerial photography and topographic map reviews; participation and coordination
with agencies that hold responsibility for the health, safety and environmental quality of the trail and its environs;
and identification of climactic factors, geographic context, rare species and habitats, topographic relief including
aspects and elevation, corridor control points and optimum corridors. Preferred trail routes will be determined
based on user safety, liability, ease of use, land ownership, management agency policy and objectives, cost
effectiveness, maintenance requirements, stakeholder input and other crucial factors.
ATI will also assist the town with new trail construction cost estimating for the 2009 fiscal budget planning
process by August 1, 2008. We will provide rough order of magnitude costs for new trail construction that will
include costs for engineering and design, mobilization and permits, site preparation/grading, erosion control,
contingency, administrative, and trail amenities including trailheads, signage, restrooms, benches, informational
kiosks, interpretive displays, and other trail - related items.
Task 2 — Sustainability Assessment and Existing Trail Conditions Survey
Conducting an assessment particular to natural surface trail sustainability for the project area will help put
perspective on the Town of Avon's trail program needs. ATI proposed to prepare a trail sustainability assessment
and an existing trail conditions survey. This will be accomplished through professional observations and use of a
sub -meter accurate GeoExplorer GPS unit to inventory the existing trail conditions. All collected GPS files will
differentially corrected and then submitted to the town's GIS department in a usable GTS compatible format.
Existing trail corridors rated as sustainable can be assessed for trail surface sustainability. Trail corridors not rated
as sustainable should eventually be abandoned and restored to natural conditions through the new trail design
and/or restoration planning processes. .
Conducting trail sustainability assessments of an individual trail or an area -wide system will help support
professional efforts to improve trail sustainability. The assessments will help the town quantify its needs for
presentation to its decision makers, funding groups, or grant organizations. Trail corridors that start at appropriate
origins, utilize appropriate corridor and intermediary control points, have appropriate profile grades located on
appropriate prevailing cross slopes, and end at appropriate destinations have the most opportunity to be
sustainable while economizing investment of time and materials over their life cycle. Including a trail
sustainability assessment summary of existing trails as an input into the plan ensures that their condition as well
as their fitness for continued inclusion in the trail system in their current condition is considered. ATI will
identify all existing trail conditions and prepare a sustainability assessment summary of the existing trails as part
of the master planning services.
A trail surface sustainability assessment taken at 100 -foot stations along the existing trails' center line and then
tabulated in a matrix will yield insights into the decision malting process across the maintenance and
rehabilitation spectrum. Recreation accessibility many times is considered after a trail is implemented and often
times cannot be upgraded economically. Shoulder season uses in Colorado needs to be accounted for, as over -
snow hiking is common and affects trail sustainability.
Task 3 — Trails Master Plan Reporting
ATI will draft a Trails Master Plan report and submit it for review by Town of Avon staff. Among other things,
the planning document will contain the following information:
✓ Project Background
✓ Purpose
Exhibit A: Page 4 of 10
Proposal for Services
Town of Avon Trails Master Plan
• Anasazi Trails, Inc.
July 2008
✓ Goals
✓ Sustainability Assessment Summary
✓ Agency Documents Summary
✓ Trail Plan Objectives
✓ Geographic Context
✓ Climate Summary
✓ Ecosystem Type(s)
✓ Rare Species and Habitat Analysis
✓ Physical Planning Criteria Summary
✓ Area -wide Base Map Showing Existing and Proposed Trails
✓ Existing Conditions Summary
✓ Landscape Characteristics Summary
✓ Annotated Area -wide Site Analysis
✓ Corridor Control Points
✓ Feasible Trail Corridors
✓ Network Analysis
✓ Corridor Framework
✓ Corridor Implementation Actions Sequences
✓ Trail Management Options
✓ Capital Improvement Plan (CIP) for Trails
The CIP for trails will be provided as a table which lists each work element of the trails program (e.g., Buck
Creek Trail), a brief description of the work needed, and the estimated cost for such work in 2008 dollars. The
• list will be prioritized based on public input and our professional assessment of need, so that staff can program
resources to execute the program elements over the coming years as funds are available.
In an effort to be environmentally responsible, the draft plan will be provided via electronic deliverable fortnat
(i.e. MS Word 2007 Edition). ATI wit] request a 15 calendar day review period by Town of Avon. ATI will
present the draft Trails Master Plan results to the public and Town Council at a work session in November 2008.
At the end of the review period, ATI will address and incorporate comments and revisions into a final document.
In the event, no continents or changes are received by the end of the 15 day review period; ATI will finalize the
document and submit it to the town "as is ". In the event we receive comments and revisions to the draft Trails
Master Plan, we will incorporate these changes into a final Trails Master Plan within 5 working days after receipt
and deliver one (1) bound hard copy and one (1) electronic copy of the Final Trails Master Plan on CD in .pdf
format. Additional hard or electronic copies can be provided upon request for an additional cost.
Proposed Schedule
Task
Cost Estimating for 2009 New Trail Construction Projects
Initial Project Scoping and Field Work
Wildridge Community Meeting Presentation
Draft Master Plan Preparation
Draft Plan Review
Presentation to Town Council /Public (work session)
Incorporate Comments
Deliver Final Master Plan
Project Cost Estimate
Exhibit A: Page S of 10
Proiect Schedule
Mid -July — August 1, 2008
August 1 — September 31, 2008
August 14, 2008 (town to verified date)
October 1 — October 31, 2008
November 1 —November 15, 2008
November 11, 2008
November 16 — November 21,2008
November 24, 2008
Proposal for Services
Town of Avon Trails Master Plan
Anasazi Trails, Inc.
July 2008
Task
Task 1 — Initial Project Scoping, Research, and Planning
Task 2 — Sustainability Assessment/Trail Conditions Survey
Task 3 — Trails Master Plan Reporting
Project contingency
Total Estimated Cost to Complete
Cost Estimate*
$ 6,936.00
$ 13,747.00
$ 8,009.00
$ 1,308.00
$ 30,000.00
*Includes all services, materials, and New Mexico business tax of 7.9375 %.
Anasazi Trails, Inc.
Trail Master Planning Rates 2008
Project Title
Labor Rate
Project Manager
$90 /hour
GPS Field Technician'
$135 /hour
GIS Support
$70 /hour
Administrative Assistant
$45 /hour
Other Direct Costs
Rates
Mileage
$0.505 /mile2
Per Diem
$240 /day3
Partial Per Diem
$48 /day4
8.5" x 11" Copies /Prints
Black and White
$0.12 /page
Color
$0.60 /page
11" x 17" Copies /Prints
Black and White
$0.15 /page
Color
$0.80 /page
Color Maps
C Size (17" x 22 ")
$20.00 /each
D Size (22" x 34 ")
$30.00 /each
E Size (34" x 44 ")
$60.00 /each
Notes:
' Field time hours only and includes Trimble GeoExplorer XT GPS unit and corrected data file deliverables
z 2008 GSA Personal Owned Vehicle Rate (All travel will originate from Denver)
3 2008 GSA Domestic Rate - Eagle Co., CO for lodging, meals, and incidental expenses
42008 GSA Domestic Rate - Eagle Co., CO for first and last day only (60% of meals and incidental expenses)
Exhibit A: Page 6 of 10
•
•
•
Proposal for Services
Town of Avon Trails Master Plan
• Anasazi Trails, Inc.
July 2008
Anasazi Trails, Inc. — Resumes of Key Staff
Tony Boone, President
Tony received his Bachelors of Science degree in Animal Science and his Masters of Education in
Outdoor Education/Adventure Recreation from Texas A &M University. He worked in natural resources
management from 1987 through 1994 with Boulder County Parks & Open Space, where he developed,
implemented and supervised: the Park Ranger Program, the Boulder Regional Conservation Crewleaders
Program, numerous Trail Management and Resource Management Plans, Biological Weed Management
Plan, Cultural Resource Management Program including an Artifact Cataloging System and an Oral
History Program, and Provided Teacher -in- Service training for Project WILD, Project Learning Tree,
Volunteer Naturalist Program, and the Walker Ranch Living History Program.
Tony has trained thousands of volunteers and staff in "Sustainable Trail Design and Construction"
including the International Mountain Bicycling Association, U.S. Forest Service, Colorado State Parks,
Colorado Youth Corp Association and the Wyoming Conservation Corps. He has prepared over twenty
recreational Trail Master Plans and has delivered numerous presentations at national conferences on
cutting edge, sustainable trail building techniques. Few people in the private sector of the trail building
industry can match Tony's twenty years of professional resource management and trails planning and
construction expertise.
• Cuatro Hundley, Vice President
Cuatro earned his Bachelors of Science degree in Natural Resources, Management from Texas A &M
University and his Masters degree in Environmental Policy and Management from the University of
Denver. From 1985 -1996, Cuatro pursued several aspects of natural resources management and worked
for the Safari Club International where he was a volunteer trail crew leader in the Bridger -Teton National
Forest. He worked two years for Jackson Hole Ski Corporation as a trail crew member on a
drilling /blasting and re- vegetation crew in the summer and ski lift operator in the winter. Cuatro also
worked as a climbing guide for Jackson Hole Mountain Guides, as a trail crew member for the U.S.
Forest Service, a hatchery technician for Cline Trout Farms, a park ranger for Boulder County Parks &
Open Space, wildlife and fisheries biologist for the Colorado Division of Wildlife and National Marine
Fisheries Service, and field operations manager for Colorado Mosquito Control before going back to
further his education.
In 1995, Cuatro obtained his Masters degree from the University of Denver in Environmental Policy and
Management. From 1996 -2006, Cuatro was an environmental scientist and project manager for Earth
Tech, Inc. While working for Earth Tech, he earned his senior level Certified Hazardous Materials
Manager certification in 1999 and successfully completed a 10 -hour Occupational Safety and Health
Administration training course in Construction Safety & Health. Mr. Hundley is also Trimble Certified
GPS Mapping and TerraSync software user. Prior to forming Anasazi Trails, Inc. with Tony Boone, he
also worked as trail crew leader and project supervisor for Arrowhead Trails, Inc.
Cuatro has experience operating machinery and heavy equipment including skid steers, track carriers,
articulating loaders, mini - excavators, SWECO 480 dozer, chain saws, and other trail construction power
tools. He also has experience with rock work, concrete, and carpentry.
Exhibit A: Page 7 of 10
Proposal for Services
Town of Avon Trails Master Plan
Anasazi Trails, Inc.
July 2008
4 T Z t
S. %
Statement of Qualifications for Mountain Mapping
(Subcontractor to Anasazi Trails, Inc.)
Yvonne Barnes - Owner, Cartographer, GIS Analyst
Mountain Mapping
136 1/2 East Second
Salida, CO
Tel. — 719.539.7879
Email - mtnmap @chaffee.net
Education B.A. Geography- University of Kansas, Lawrence, KS, 1988
• Emily Taylor Scholarship- three years
• Dean's Honor Roll- two years, Presidential Honor Roll- one semester
• Outstanding College Students of America, 1987
Employment
Mountain Mapping, Salida, CO, Cartographer & GIS Analyst- Feb. 2006 to Present
Productivity Links, Inc., Salida, CO, Cartographer, Senior GIS Analyst- 1998 -2006
Colorado State Parks, Salida, CO, Cartographer & Planner- June 1996 -Sept. 1996
Cathexis Consulting, Salida, CO, Cartographer- June 1996 -Sept. 1996
M.J. Harden Associates, Kansas City, MO, Senior GIS Analyst- 1989 -1998
Professional Memberships
Sangre de Cristo GIS Steering Committee- Board Member
GITA- Geospatial Information & Technology Association Member
Professional Skills
• Completely familiar with of all aspects of data acquisition and map production.
• Expert organizer of all aspects of GIS design, capture, production and layout.
• Experience with securing data from outside agencies, vendors and subcontractors.
• Established analytical and innovative problem - solving skills.
• Exceeds expectations with production schedules and operating budgets.
• Team - oriented with respect to project management and communication skills.
• Consensus builder for regional and local planning committees.
• Quality Control specialist.
Exhibit A: Page 8 of 10
•
•
Proposal for Services
Town of Avon Trails Master Plan
• Anasazi Trails, Inc.
July 2008
Statement of Qualifications for Mountain Manning (continued)
(Subcontractor to Anasazi Trails, Inc.)
Completed GIS and Manning Proiects
Colorado:
Chaffee County Trails Plan GIS and Map
Southern Chaffee County Parks and Recreation Plan GIS and Map
Chaffee County Tree Stand Density GIS and Map
Chaffee County Fire Protection District GIS
Chaffee County Heritage Planning GIS:
Chaffee County Planning and Zoning Natural Resources GIS
Chaffee County Planning and Zoning Planning GIS
Chaffee County Planning and Zoning Transportation GIS
Chaffee County Planning and Zoning Utilities GIS
Chaffee County Planning and Zoning Water & Sewer GIS
Chaffee County Planning and Zoning Cultural GIS
Arkansas Headwaters Recreation Area Trail Planning Maps
Land Trust of the Upper Arkansas Conservation Priority GIS
Gold Belt Scenic Byway Heritage Landscape Planning GIS and Map
• Salida Mountain Trails Park Planning GIS
Town of Poncha Springs GIS
City of Salida Zoning GIS
City of Salida Lots and Blocks GIS
City of Salida Growth Area Boundaries Map
City of Salida Fire Department GIS
City of Salida Police Department GIS
Leadville Lake County Fire Department GIS
Lake County Parcel Mapping Consultation
Heart of the Rockies Chamber of Commerce Map
Colorado Springs Academy School District Twenty Transportation Map
Greater Arkansas River Nature Association Gun Club Clean -Up Map
Salida area Parks, Open -space and Trials Historic Hutchinson Homestead Map
North Carolina:
Anson County Water Department GIS
Anson County Wastewater Department GIS
Anson County Chamber of Commerce Map
Anson County Board of Elections Map
Anson County Zoning GIS
Greenmaps of Robison County Maps
Texas:
Williamson County Bicycle Route Map
Exhibit A: Page 9 of 10
Proposal for Services
Town of Avon Trails Master Plan
Anasazi Trails, Inc.
July 2008
Statement of Qualifications for Mountain Mapping (continued)
(Subcontractor to Anasazi Trails, Inc.)
South Carolina:
Myrtle Beach Area Chamber of Commerce Map
Hardware / Software Knowledge
Thoroughly familiar with cartographic production utilizing GIS software and desktop publishing
• ESRI Products: ArcGIS 9.1 (ArcView), ArcGIS 8.2 (ArcInfo), ArcView 3.3, Spatial Analyst.
• CorelDraw Graphics Suite.
• National Geographic TOPO!
• Intergraph /Bentley System Products: FRAMME, VMS, DMRS, IRASC, IRASB, Microstation.
• PC Windows Systems.
Technical Skills
GIS
•
• Assigning and working with various datum and projections. •
• Integration of GPS, DXF, DWG, DEM, raster and various other formats into GIS and map
production.
• Spatial analysis using weighted methodology.
• Aerial Photo Interpretation.
• Deed layout, field survey, site drawings and as -built record compilation.
• Digitizing of hard copy maps.
• Rubber sheeting.
• Field GPS gathering.
Graphics Art
• Creation of line, styles, symbols and color pallets.
• Exact layout techniques for high quality map production.
• Building of color specifications.
•
Exhibit A: Page 10 of 10
AGREEMENT FOR SERVICES
BETWEEN THE TOWN OF AVON AND ANAZASI TRAILS, INC.
This is an Agreement made as of JvW J 6-, 2008 between the Town of Avon, Colorado
( "Town" or "Owner ") and Anasazi Trails, Inc. ( "Contractor ").
The Town wishes to prepare a master planning study to identify possible trail head and trail
construction projects in the Town of Avon. The Town has requested the services of the
Contractor to evaluate existing deficiencies and recommend improvements to establish a linked
trail system throughout town, with connections to ECO Trails and trails in Forest Service lands.
The scope of services to be preformed under this agreement are described in Section One and
Exhibit A, referred to as the "Trails Master Plan ".
The Town and the Contractor agree in respect to the furnishing of services by the Contractor
with respect to this project and the payment for those services in accordance with the terms and
conditions as setforth herein. The maximum not to exceed amount of this contract is thirty
thousand ($30,000.00) dollars.
This Agreement constitutes the Town's written authorization to the Contractor to proceed on the
date first written above with the Services described in Part One below. This Agreement will
become effective on the date first written above.
PART ONE: STATEMENT OF WORK
1.01 SCOPE OF WORK
Contractor shall provide professional services to identify possible trails and trailhead projects
within the Town of Avon town limits, with an emphasis on pedestrian and bicycle connections to
town -owned land and open space. These services will include field reconnaissance,
documentation on existing conditions at possible new trail locations, recommendation of trail
materials of construction and general design parameters, construction cost estimating, facilitation
of public input, mapping and calculations, report preparation, and attendance and meetings and
presentations as described in Exhibit A.
PART TWO: GENERAL TERMS AND CONDITIONS
2.01 LIMITATIONS ON CONTRACT TYPE
This contract shall be:
❑ Lump sum
❑ Cost plus fixed fee
® Time and materials with a not -to- exceed cap
The fixed profit or fee for professional services shall be negotiated and established by the
contract. Under no circumstances will the Town agree to a variable profit/fee structure
(e.g., cost plus a percentage of cost as profit is not an allowed contract type).
Page 1 of 10
2.02 CONTRACT DOCUMENTS
Contract shall consist of the contract instrument as negotiated and this Request for
Proposal. This Part 2.0 describes general terms and conditions which will be included as
part of the final contract.
2.03 SERVICES
The work to be performed under this proposal consists of the furnishing of all labor,
equipment, materials, expertise, tools, supplies, bonds, insurance, licenses and permits,
and performing all tasks necessary to accomplish the work as it is described herein,
unless specifically excluded as agreed upon by contract negotiations. The Town reserves
the right to negotiate scope and schedule to accommodate budgetary considerations.
2.04 DUTIES OF CONSULTANTS
Consultants shall diligently undertake and perform all work required by the contract. The
Contractor agrees to devote the number of persons and level of effort necessary to
perform and complete the work in a timely manner. All work done will be performed to
the highest professional standards and will reflect the thoroughness, attention to detail,
and application of knowledge expected of professional consultants in the field.
2.05 OBTAINING DATA
It shall be the Contractor's sole responsibility to obtain all additional data necessary to
complete the work in a timely manner. The Town shall make any data in its possession
that is relevant to the Contractor's activity, available to the Contractor upon request.
Requests shall specify the type of information sought, and the period for which the data is
required; however, the Contractor may not require the Town to seek reports from other
agencies or to prepare original research. It shall be the Contractor's duty to discover and
obtain data, research and prepare reports derived from private or public sources other
than the Town. The Town does not vouch for the accuracy of any data other than its
own. Data furnished by the Town shall be considered accurate only for the purpose for
which it was originally gathered. The Contractor shall be solely responsible for any
conclusions drawn from the data.
2.06 CHANGES
The Town reserves the right to order changes in the work within the general scope of the
project. The project manager or his designee shall order changes in writing. In the event
the Contractor encounters circumstances which it believes warrants a change in the price,
quality, quantity or method of performing work, it shall notify the project manager of the
circumstances in writing. No change in work shall be undertaken until authorized in
writing by the Town. Either party shall be entitled to an equitable adjustment in the
contract price for changed work. It shall be the Contractor's sole responsibility to notify
the project manager in advance, in writing, of any work that it considers to be changed or
Page 2 of 10
extra. Failure to do so, and to provide and to receive approval before processing, shall
waive any claim for additional payment.
2.07 PERMITS AND RESPONSIBILITIES
Prior to commencing work or performing any phase of the work, the Contractor shall, at
its expense, obtain such permits or licenses as may be required by State, Federal, or Local
law. Failure to obtain permits or licenses in a timely manner shall not be grounds to
excuse performance or to extend contract time. In addition, the Contractor shall obtain
any permission required prior to entering upon private property to perform any task
required. In the event the Contractor is denied access to private property, the Contractor
shall immediately notify the project manager and give the location to which access was
denied, the name of the person who denied access, the reason access was denied, the
reasons access was sought and any alternative site that may be used for the same purpose.
The Town shall thereupon endeavor to assist the Contractor in gaining any required
access.
2.08 CARE OF PUBLIC AND PRIVATE PROPERTY
The Contractor shall at his expense carefully protect from injury trees, shrubs, buildings,
fences, utilities, structures, pipes, conduits and personal property, public or private, which
may be affected by the work. The Contractor shall be liable for any damage done
through its fault or that of its Subconsultants and shall restore any damaged property to
the same or better condition as it was prior to the Contractor's interference. Site
restoration shall be required for exploratory drilling, test pits, testing and sampling, etc.
necessary to complete the work unless otherwise explicitly excluded in Section 3.0.
2.09 PAYMENTS
The Contractor shall invoice the Town monthly for all work done. Invoices shall itemize
the work accomplished during the payment period by hours of classification and
Subcontractor charges to date of invoice. Approved invoices are paid within thirty days
of presentation. Payment shall be only for work satisfactorily completed.
2.10 TERMINATION FOR CONVENIENCE
The Town shall have the right to terminate the contract for convenience at any time prior
to completion. Written notice of such termination shall be mailed to the Contractor at its
address on file with the Town. Termination shall be effective ten (10) days from the date
notice is mailed. Upon receipt of notice of termination, the Contractor shall immediately
stop work and terminate all subcontracts. Upon either termination for convenience or
curtailment, the Contractor shall be entitled to receive an amount equal to the cost of
work performed to date, including the cost of terminated subcontracts provided that in no
case shall the amount allowed exceed the maximum contract price plus authorized change
orders.
Page 3 of 10
2.11 TERMINATION FOR DEFAULT
Upon failure of the Contractor to make satisfactory progress or failure to abide by the
terms of the contract, or to obtain, furnish or keep in force any required permit, license,
bond, or insurance, the Town shall have the right to terminate the contract for default.
Written notice of termination shall be mailed to the Contractor at its address upon the
records of the agency. Notice shall be effective when mailed. Upon receipt of notice,
The Contractor shall immediately stop work and relinquish all project files to the Town.
The Town may thereafter pursue the work or hire another consultant to do so and charge
the excess cost thereof to the Contractor.
2.12 DISPUTES
In the event a dispute arises concerning any matter under the contract, the party wishing
resolution of the dispute shall submit a request in writing to the Town Manager. The
Town shall consider the request and respond in writing within ten (10) days giving
findings and the reasons for them. Any person dissatisfied with the findings of the Town
Manager may appeal to the Avon Town Council in writing within ten (10) days. Failure
to do so waives any objection. The Town Council shall consider any matter appealed at a
hearing within thirty (30) days. The decision of the Town shall be final upon matters of
fact unless clearly erroneous or procured by fraud.
2.13 ASSIGNMENT OF CONTRACT
The Contractor shall not assign the contract or any moneys to become due hereunder,
without prior written approval of the Town of Avon.
2.14 SUBCONSULTANTS
Specialty Subconsultants or Subconsultants may be used to perform such work as is
customary in the Contractor's profession; however, reports required shall be presented by
the Contractor (aka "Prime ") who shall be liable for any faulty data, errors or omissions
contained therein.
All subcontracts for fieldwork shall contain clauses similar in form and substances to the
equal opportunity, termination for convenience, insurance and labor clauses found in this
proposal.
2.15 CONSULTANT'S REPRESENTATIVE
The Contractor shall designate a member of its staff who is knowledgeable concerning
this project and who has authority to act for the Contractor upon all matters pertaining to
this agreement. The Contractor's representative or his designee shall be available by
telephone to the Town during normal business hours (8:00 AM to 5:00 PM, Monday
through Friday) for the duration of the work set forth in this proposal.
Page 4 of 10
2.16 INSURANCE
A. The Contractor shall procure and maintain the minimum insurance coverages listed in
this section. Such coverages shall be procured and maintained with forms and insurers
acceptable to the Town. The Contractor shall not be relieved of any liability, claims,
demands, or other obligations by reason of its failure to procure or maintain insurance, or
by reason of its failure to procure or maintain insurance in sufficient amounts, durations,
or types.
B. Insurance shall be in the amounts required by the State of Colorado and the Town of
Avon. In the event of a conflict, the higher level of coverage from these two authorities
apply. The insurance coverages as required by the Town of Avon are as follows:
1. Workmen's Compensation insurance to cover obligations imposed by applicable
laws for each employee of the Contractor engaged in the performance of work
under the Agreement, and Employers' Liability insurance with minimum limits of
FIVE HUNDRED THOUSAND DOLLARS ($500,000) each accident, FIVE
HUNDRED THOUSAND DOLLARS ($500,000) disease - policy limit, and
FIVE HUNDRED THOUSAND DOLLARS ($500,000) disease - each employee.
2. Commercial General Liability insurance with limits of TWO MILLION
DOLLARS ($2,000,000) per occurrence and TWO MILLION DOLLARS
($2,000,000) aggregate. The policy shall include coverage for bodily injury,
broad form property damage (including completed operations), personal injury
(including coverage for contractual and employee acts), blanket contractual,
independent Consultants, products, and completed operations.
3. Commercial Automobile Liability insurance with minimum combined single
limits for bodily injury and property damage of not less than ONE MILLION
DOLLARS ($1,000,000) each occurrence and ONE MILLION DOLLARS
($1,000,000) aggregate with respect to each of the Contractor's owned, hired or
non -owned vehicles or equipment assigned to or used in performance of the
services. Each such vehicle shall be covered both on and off the work site. The
policy shall contain a severability of interests provision.
C. A certificate of insurance shall be completed by the Contractor's insurance agent as
evidence that policies providing the required coverages, conditions, and minimum limits
are in full force and effect, and shall be subject to review and approval by the Town. In
addition, the Town shall have the right to request and obtain copies of any insurance
policies required hereunder. The certificate shall identify the Agreement and shall
provide that the coverages afforded under the policies shall not be cancelled, terminated
or materially changed until at least 30 days prior written notice has been given to the
Town. The completed certificate of insurance shall be sent to: the Town of Avon, Attn:
Patty McKenny, Town Clerk, 400 Benchmark Rd, Avon CO 81620.
Page 5 of 10
D. Failure on the part of the Contractor to procure or maintain policies providing the
required coverages, conditions, and minimum limits shall constitute a material breach of
contract upon which the Town may immediately terminate the Agreement, or at its
discretion the Town may procure or renew any such policy or any extended reporting
period thereto and may pay any and all premiums in connection therewith, and all monies
so paid by the Town shall be repaid by the Contractor to the Town upon demand, or the
Town may offset the cost of the premiums against any monies due to the Contractor from
the Town.
E. The Town reserves the right to modify the insurance coverage requirements above in the
final agreement to allow for lesser coverage if, in its sole judgment, the Town determines
that adequate insurance is provided with a substitute arrangement.
2.17 EEO PROVISIONS
The Contractor shall comply with all applicable provisions of the Regulations of the U.S.
Department of Commerce (Part 8 of Subtitle 15 of the Code of Federal Regulations)
issued pursuant to the Civil Rights Act of 1964, in regard to nondiscrimination in
employment because of race, religion, color, sex, handicap, or national origin. The
Contractor shall comply with applicable Federal, State and Local laws, rules and
regulations concerning Equal Employment Opportunity.
2.18 TIME OF COMPLETION OF WORK AND EXTENSION OF TIME LIMIT
The work to be done under this proposal shall be completed in its entirety on or before
December 15, 2008, provided however, that the owner may in its discretion extend the
time for the completion of the work without invalidating any of the provisions herein
contained and without releasing any surety.
Extension of time as provided above will be considered by the Town only upon receipt of
written request from the Contractor, accompanied by written consent of the surety. Each
request shall state the date to which the extension is desired and shall describe the
conditions that have operated to prevent completion of the work within the specified
time.
2.19 DUTIES AND OBLIGATIONS OF CONSULTANT
The Contractor shall:
A. Make payment promptly, as due, to all persons supplying to such
Contractor, labor or material for the prosecution of the
work provided for in the contract.
Page 6 of 10
B. Not permit any lien or claim to be filed or prosecuted against the Town on
account of any labor or materials furnished.
C. Pay to the Department of Revenue all sums withheld from employees pursuant to
local /state statutes.
2.20 PAYMENT OF CLAIMS BY THE TOWN
If the Contractor fails, neglects, or refuses to make prompt payment of any claim of labor
or services furnished to the Contractor or Subcontractor by any person in connection with
the contract as such claim became due, the Town may pay such claim to the person
furnishing the labor or services, and charge the amount of the payment against funds due,
or to become due the Contractor, by reason of the contract.
2.21 COMPENSATION WHEN CONTRACT TERMINATED FOR CONVENIENCE
In the event of termination of a contract for convenience of the Town, provisions shall be
made for the payment of compensation to the Contractor. In addition to a reasonable
amount of compensation for preparatory work and for all costs and expenses arising out
of termination, the amount to be paid to the Contractor:
A. Shall be determined on the basis of the contract price in the case of any fully
completed separate item or portion of the work for which there is a separate or
unit contract price; and
B. May, with respect to any other work, be a percent of the contract price equal to
the percentage of the work completed.
C. Shall be based upon the approved schedule of values.
2.22 INSPECTION OF PAYROLL RECORDS
The Contractor agrees to the following statement: the Town, or any of its duly authorized
representatives, shall have access to any books, documents, papers, and records of the
Contractor which are directly pertinent to the specific contract, for the purpose of making
audit, examinations, excerpts, and transcriptions. All required records must be
appropriately maintained by the consultant /vendor for three years after final payment, and
all other pending matters are closed.
2.23 AMOUNT OF RETAINAGE
The Town shall retain an amount equal to ten percent (10 %) of the contract price until
final completion and acceptance of all work to be performed under the contract.
2.24 COSTS AND FEES
Page 7 of 10
In the event that any suit or action is commenced or arises from this proposal, each party
shall bear its own costs and fees including attorney fees regardless of the outcome. This
provision shall apply to the original action and any appeals.
2.25 STANDARDS OF CONDUCT
No member, officer, or employees of the Town, or its designees or agents, nor member of
the governing body of agency, and no other public official of agency who exercises any
functions or responsibilities with respect to this contract during his/her tenure, or for one
year thereafter, shall have any interest, direct or indirect, in work to be performed in
connection with this contract. All Consultants shall incorporate, or cause to be
incorporated in all subcontracts, a provision prohibiting such interest.
2.26 NOT USED
2.27 ERRORS AND OMISSIONS, CORRECTION
The Contractor warrants that they employ, either direct or through subcontract, design
professionals who are professionally licensed in the State of Colorado for the specific
engineering and architectural disciplines for which they will provide services in this
project. As such, the Contractor shall be responsible for the professional quality,
technical accuracy, and the coordination of all designs, drawings, specifications, reports,
and other services furnished by the Contractor under this Agreement. The Contractor
shall, within additional compensation, correct or revise any of the Contractor's errors or
deficiencies in the designs, drawings, specifications, reports, and/or other services
immediately upon notification by the Town. The Contractor will not be responsible for
correcting errors or deficiencies caused by Town staff in conjunction with the
Contractor's services.
2.28 TOWN'S APPROVAL
The Town's approval of the designs, drawings, specifications, reports or other products
of this Agreement in no way relieves the Contractor from the responsibility for technical
adequacy and detailed accuracy. The Town's review, approval, acceptance of, or
payment for these items shall not be construed to be a waiver of any rights by the Town
under this Agreement.
2.29 OWNERSHIP OF DELIVERABLES
Electronic copies of all deliverables prepared by the Contractor team will be provided to
the Town in original file format and immediately become property of the Town; the
Town reserves the right to use this information in any way it so desires without further
compensation to the Contractor team or team firm components. Surveying, mapping,
base plans, and construction drawings prepared by the Contractor team will be provided
to the Town in Autocad 2007 Edition. Specifications, permitting, and planning
Page 8 of 10
documents shall be provided in MSWORD 2007 Edition. All deliverables shall also be
provided as cohesive *.pdf files (e.g., by CD or from an eRoom or ftp site) for ease of file
sharing and posting on the Town's web site.
2.30 PROHIBITION AGAINST EMPLOYMENT OF ILLEGAL ALIENS
I . The Contractor shall not:
(A) Knowingly employ or contract with an illegal alien who will perform work under
the public contract for services; or
(B) Enter into a contract with a Subcontractor that fails to certify to the Contactor that
the Subcontractor shall not knowingly employ or contract with an illegal alien
who is newly hired to perform work under the public contract for services.
2. The Contractor has confirmed the employment eligibility of all employees who
are newly hired for employment to perform work under the public contract for services
through participation in either the employment verification program established pursuant
to C.R.S. 8- 17.5 - 102(5) ( "the Department Program ") or the electronic employment
verification program created in Public Law 104 -208, as amended, and expanded in Public
Law 108 -156, as amended and jointly administered by the United States Department of
Homeland Security and the Social Security Administration , or its successor program
( "the E- verify Program ")
3. The Contractor shall use either the E- verify Program or Department Program
procedures to undertake pre - employment screening of job applicants while this public
contract for services is being performed.
4. The Contractor shall, within twenty days after hiring an employee who is newly
hired for employment to perform work under the public contract, affirm that the
Contractor has examined the legal work status of such employee, retained file copies of
the documents required by 8 U.S.C. 1324a, and not altered or falsified the identification
documents for such employees. The Contractor shall provide a written, notarized copy of
the affirmation to the Town.
5. If the Contractor obtains actual knowledge that a Subcontractor performing work
under the public contract for services knowingly employs or contracts with an illegal
alien, the Contractor shall:
(A) Notify the Subcontractor and the Town within three days that the
Contractor has actual knowledge that the Subcontractor is employing or
contracting with an illegal alien; and
(B) Terminate the subcontract with the Subcontractor if within three days of
receiving the notice required pursuant to paragraph 4(A) the Subcontractor does
not stop employing or contracting with the illegal alien; except that the Contractor
Page 9 of 10
shall not terminate the contract with the Subcontractor if during such three days
the Subcontractor provides information to establish that the Subcontractor has not
knowingly employed or contracted with an illegal alien.
5. The Contract shall comply with any reasonable request by the Colorado
Department of Labor and Employment ( "the Department ") made in the course of an
investigation that the Department is undertaking pursuant to C.R.S. 8- 17.5- 102(5)(a).
6. If a Contractor violates a provision of the public contract for services required
pursuant to paragraphs 1 -5, the Town may terminate the contract for breach of the
contract. If the contract is so terminated, the, Contractor shall be liable for actual and
consequential damages to the Town.
This Agreement (consisting of Pages 1 to 11 inclusive) and Exhibit A identified above constitute
the entire Agreement between the Town and the Contractor and supersede all prior written, oral,
or electronic understandings. This Agreement may only be amended, supplemented, modified,
or cancelled by a duly executed written instrument.
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement.
Town /Owner:
Signature: ignature:
By: Bro By:
Town M ger
Date: ),0 OF
Address for Giving Notice:
Town of Avon
P.O. Box 975
400 Benchmark Rd.
Avon, CO 81620
Attn: Scott Wright
swright(agavon.org
Date:
Page 10 of 10
Contractor:
��y�/tp 6GttG/
Cuatro Hundley
Vice - President
Anasazi Trails, Inc.
9 South Arroyo Road
Madrid, NM 87010
dirtganasazitrailsinc com
Exhibit A
Scope of Work
a.Lv
ZD? Anasazi Tr ' ails Inc. , 9 South Arroyo Road, Madrkl, NM 87010 505- 660 -3131
June 27, 2008
Ms. Jennifer L. Strehler, P.E., M.B. A.
Director of Public Works and Transportation
Town of Avon
P.O. Box 975
400 Benchmark Road
Avon, CO 81620
RE: Town of Avon Trails Master Planning Services
Dear Ms. Strehler,
Anasazi Trails, Inc. (ATI) is pleased to provide our proposal for trail master planning services to the
Town of Avon. As part of these services, ATI will evaluate the exiting trails system and make
recommendations for improvements that will facilitate creation of a comprehensive linked trail system
throughout town with connections to community points of interest, Eagle County trails and adjacent
Forest Service trails. ATI will also identify possible new trail construction projects and areas that may
warrant re- routing and rehabilitation of existing social trails that are not sustainable and pose maintenance
issues and possible liability concerns for the town. In support of this, we will also perform cost
estimating for new trail construction projects for the upcoming fiscal year budget cycle. The total
estimated cost to complete these services is $30,000.00.
A Trails Master Plan is a fundamental tool that can be used to coordinate existing and proposed trail
activities with the town's initiatives and policies and serve as a guide in its decisions regarding the
locations, funding, and implementation of trails within the Town of Avon's jurisdiction.
The proposed scope of services including major tasks, schedule, and estimated cost to complete the work
is attached as Exhibit A to the Agreement for Services for your review.
ATI appreciates the opportunity to work with the Town on this exciting project. If you have any
questions regarding our background information, the trail planning process, or any other aspect of the
proposed services, please contact us.
Sincerely,
Exhibit A: Page 1 of 10
Cuatro Hundley g
Vice - president
Proposal for Services
Town of Avon Trails Master Plan
Anasazi Trails, Inc.
July 2008
Introduction
Anasazi Trails Inc. (ATI) proposes to assist the Town of Avon, Public Works Department in preparing a
comprehensive Trails Master Plan. The purpose of the plan is to develop a framework for building and managing
an integrated system of new and existing sustainable pathways that will link residents to the outdoors. The
network will offer residents close -to -home and close -to -work access to bicycle and pedestrian trails that connect
to the Town's most popular destinations and other surrounding trail systems. Avon's sustainable trails system and
open space greenways will:
• provide opportunities for trail- related education, health and fitness, and recreation;
• improve access to municipal parks and recreational areas and link homes, workplaces, neighborhoods,
and other community facilities;
• provide local avenues to walk/run, ride a bike, observe nature, take a hike, or commute;
• help to reduce auto dependency by offering avenues for alternative transportation;
• help contribute to the environmental health of the community and encourage sustainable economic
growth and quality of life
Sustainable Trails
Sustainability of trail corridors is defined as the ability of the travel surface to support current and
anticipated appropriate uses with minimal impact to the adjoining natural systems and cultural
resources. Sustainable trails have negligible soil loss or movement and allow the naturally occurring
plant systems to inhabit the area, while allowing for the occasional pruning and removal of plants
necessary to build and maintain the trail. If well - designed, built, and maintained, a sustainable trail
minimizes braiding, seasonal muddiness, and erosion. It should not normally affect natural fauna
adversely nor require re- routing and major maintenance over long periods of time.
— National Park Service Natural Resource Management Reference Manual #77, 2006
Company Profile
Anasazi Trails, Inc. is an S- corporation established in the State of New Mexico and is owned and operated by
Tony Boone and Cuatro Hundley. Anasazi Trails' sole business is planning, design, and construction of
sustainable, shared -use, natural surface trails. ATI also provides professional staff and volunteer training, trail
condition inventories, and maintenance and rehabilitation services. Trails are our ONLY business and we are
passionate about the services we provide!
Together, Tony and Cuatro have over 30 years of professional trail building and consulting experience that is
deeply founded on sustainable trail design and construction principles and strong natural resources management
and outdoor recreation backgrounds. Please see their attached resumes.
Tony is also co -owner and president of Arrowhead Trails, Inc. and has been in business for over 15 years with a
trail construction portfolio of over 400 miles of sustainable, natural surface trails and has prepared numerous trail
master plans for various federal and state agencies, counties and municipalities.
For more information on both companies, please visit the following websites:
http://www.anasazitrailsinc.com
Exhibit A: Page 2 of 10
Proposal for Services
Town of Avon Trails Master Plan
Anasazi Trails, Inc.
July 2008
http://www.arrowheadtrails.com
Scope of Work
A recreational trail master plan is a fundamental tool the Town of Avon can use to coordinate existing and
proposed trail activities with its initiatives and policies and serves as a guide in its decisions regarding the
location, funding, and implementation of trails under their jurisdiction. A common intent of trail plans is to
standardize and systematize the management of trails. Trail plans can also be used for the coordination of trail
projects across agency boundaries where neighboring agencies have mutual goals.
A trail plan is best developed by an interdisciplinary team of resource and design professionals. The trail plan will
identify where and when trail activities will occur and what uses will be allowed. The plan may include both
short-range (up to 5 years) and long -range goals (up to 25 years). Periodic updates to the trail plan can address
the long -range goals identified in the original plan.
Anasazi Trails, Inc. (ATI) understands that the Town has another consultant scoped to evaluate hard- surface
pedestrian and bike trails and bike lanes in the core business areas of the valley floor in Avon as part of the
Comprehensive Transportation Plan. For this reason, this Trails Master Plan project will focus on the areas of
Avon located north of 170 for programming recreation trails. ATI proposes to accomplish the following major
tasks as part of the Town of Avon's trails planning process:
Task 1— Initial Project Scoping, Research, and Planning
The intent of the initial project phase is to develop a preliminary project description with purpose and goals to
serve as the basis of subsequent analyses; gather and assess available technical and scientific information, and
evaluate the availability and relevance of data needed to develop the Master Plan and subsequent environmental
approvals (e.g. Colorado Division of Wildlife consultation); conduct research activities to gain the insights and
opinions of interested individuals and groups as well as representatives of public agencies that have law
enforcement or management responsibilities in and adjacent to the project area (e.g. US Forest Service). Working
with Town of Avon staff, ATI will develop the preliminary project description and identify the purpose and goals
of the recreational Trails Master Plan.
ATI will perform a web search and literature review as part of establishing the scientific and technical information
and project background and to establish professional credibility of the trail plan. We will review pertinent
planning documents (e.g. Town of Avon Comprehensive Plan, Eagle County Trails Master Plan, etc.)
electronically and provide a summary of these documents. Physical visits to other agencies to collect information
and data is not part of this scope of work. Using a combination of area -wide base maps provided by the town's
GIS department, ATI will identify potential trail corridors, adjacent trails systems for connectivity purposes,
boundary constraints, and easements and off -site connections as part of this task.
Community involvement is an integral part of the trail planning process. Public meetings are held to gather input
from interested citizens and trail users. ATI understands that at least one public meeting relating to the town's
trails has taken place and possibly more. ATI will incorporate information gathered during any previous
community involvement meetings into the trail plan if provided by town staff. ATI will attend the August 2008
Wildridge Community Meeting to present the scope of this project, a map of potential trail projects, and obtain
public input on the scope, trail usage, and trail element priorities. Additional community involvement meetings
are not planned as part of this scope of work. However, if additional community involvement is needed, we can
facilitate the process. ATI will attend at least three (3) planning/scoping meetings with Town of Avon
Transportation Engineering, Transportation Planning, and Parks Management staff during the course of this task.
Exhibit A: Page 3 of 10
Proposal for Services
Town of Avon Trails Master Plan
Anasazi Trails, Inc.
July 2008
During the planning process, existing and potential new trail routes will be identified and evaluated through a
series of research tasks including aerial photography and topographic map reviews; participation and coordination
with agencies that hold responsibility for the health, safety and environmental quality of the trail and its environs;
and identification of climactic factors, geographic context, rare species and habitats, topographic relief including
aspects and elevation, corridor control points and optimum corridors. Preferred trail routes will be determined
based on user safety, liability, ease of use, land ownership, management agency policy and objectives, cost
effectiveness, maintenance requirements, stakeholder input and other crucial factors.
ATI will also assist the town with new trail construction cost estimating for the 2009 fiscal budget planning
process by August 1, 2008. We will provide rough order of magnitude costs for new trail construction that will
include costs for engineering and design, mobilization and permits, site preparation/grading, erosion control,
contingency, administrative, and trail amenities including trailheads, signage, restrooms, benches, informational
kiosks, interpretive displays, and other trail- related items.
Task 2 — Sustainability Assessment and Existing Trail Conditions Survey
Conducting an assessment particular to natural surface trail sustainability for the project area will help put
perspective on the Town of Avon's trail program needs. ATI proposed to prepare a trail sustainability assessment
and an existing trail conditions survey. This will be accomplished through professional observations and use of a
sub -meter accurate GeoExplorer GPS unit to inventory the existing trail conditions. All collected GPS files will
differentially corrected and then submitted to the town's GIS department in a usable GIS compatible format.
Existing trail corridors rated as sustainable can be assessed for trail surface sustainability. Trail corridors not rated
as sustainable should eventually be abandoned and restored to natural conditions through the new trail design
and/or restoration planning processes.
Conducting trail sustainability assessments of an individual trail or an area -wide system will help support
professional efforts to improve trail sustainability. The assessments will help the town quantify its needs for
presentation to its decision makers, funding groups, or grant organizations. Trail corridors that start at appropriate
origins, utilize appropriate corridor and intermediary control points, have appropriate profile grades located on
appropriate prevailing cross slopes, and end at appropriate destinations have the most opportunity to be
sustainable while economizing investment of time and materials over their life cycle. Including a trail
sustainability assessment summary of existing trails as an input into the plan ensures that their condition as well
as their fitness for continued inclusion in the trail system in their current condition is considered. ATI will
identify all existing trail conditions and prepare a sustainability assessment summary of the existing trails as part
of the master planning services.
A trail surface sustainability assessment taken at 100 -foot stations along the existing trails' center line and then
tabulated in a matrix will yield insights into the decision making process across the maintenance and
rehabilitation spectrum. Recreation accessibility many times is considered after a trail is implemented and often
times cannot be upgraded economically. Shoulder season uses in Colorado needs to be accounted for, as over -
snow hiking is common and affects trail sustainability.
Task 3 — Trails Master Plan Reporting
ATI will draft a Trails Master Plan report and submit it for review by Town of Avon staff. Among other things,
the planning document will contain the following information:
✓ Project Background
✓ Purpose
Exhibit A: Page 4 of 10
Proposal for Services
Town of Avon Trails Master Plan
Anasazi Trails, Inc.
July 2008
✓ Goals
✓ Sustainability Assessment Summary
✓ Agency Documents Summary
✓ Trail Plan Objectives
✓ Geographic Context
✓ Climate Summary
✓ Ecosystem Type(s)
✓ Rare Species and Habitat Analysis
✓ Physical Planning Criteria Summary
✓ Area -wide Base Map Showing Existing and Proposed Trails
✓ Existing Conditions Summary
✓ Landscape Characteristics Summary
✓ Annotated Area -wide Site Analysis
✓ Corridor Control Points
✓ Feasible Trail Corridors
✓ Network Analysis
✓ Corridor Framework
✓ Corridor Implementation Actions Sequences
✓ Trail Management Options
✓ Capital Improvement Plan (CIP) for Trails
The CIP for trails will be provided as a table which lists each work element of the trails program (e.g., Buck
Creek Trail), a brief description of the work needed, and the estimated cost for such work in 2008 dollars. The
list will be prioritized based on public input and our professional assessment of need, so that staff can program
resources to execute the program elements over the coming years as funds are available.
In an effort to be environmentally responsible, the draft plan will be provided via electronic deliverable format
(i.e. MS Word 2007 Edition). ATI will request a 15 calendar day review period by Town of Avon. ATI will
present the draft Trails Master Plan results to the public and Town Council at a work session in November 2008.
At the end of the review period, ATI will address and incorporate comments and revisions into a final document.
In the event, no comments or changes are received by the end of the 15 day review period; ATI will finalize the
document and submit it to the town "as is ". In the event we receive comments and revisions to the draft Trails
Master Plan, we will incorporate these changes into a final Trails Master Plan within 5 working days after receipt
and deliver one (l) bound hard copy and one (1) electronic copy of the Final Trails Master Plan on CD in .pdf
format. Additional hard or electronic copies can be provided upon request for an additional cost.
Proposed Schedule
Task
Cost Estimating for 2009 New Trail Construction Projects
Initial Project Scoping and Field Work
Wildridge Community Meeting Presentation
Draft Master Plan Preparation
Draft Plan Review
Presentation to Town Council/Public (work session)
Incorporate Comments
Deliver Final Master Plan
Project Cost Estimate
Exhibit A: Page 5 of 10
Proiect Schedule
Mid -July — August 1, 2008
August 1 — September 31, 2008
August 14, 2008 (town to verified date)
October 1— October 31, 2008
November 1 — November 15, 2008
November 11, 2008
November 16 —November 21,2008
November 24, 2008
Proposal for Services
Town of Avon Trails Master Plan
Anasazi Trails, Inc.
July 2008
Task
Task I — Initial Project Scoping, Research, and Planning
Task 2 — Sustainability Assessment/Trail Conditions Survey
Task 3 — Trails Master Plan Reporting
Project contingency
Total Estimated Cost to Complete
Cost Estimate*
$ 6,936.00
$ 13,747.00
$ 8,009.00
$ 1,308.00
$ 30,000.00
*Includes all services, materials, and New Mexico business tax of 7.9375 %.
Anasazi Trails, Inc.
Trail Master Planning Rates 2008
Project Title
Labor Rate
Project Manager
$90/hour
GPS Field Technician'
$135/hour
GIS Support
$70/hour
Administrative Assistant
$45/hour
Other Direct Costs
Rates
Mileage
$0.505 /mile'
Per Diem
$240 /day'
Partial Per Diem
$48 /day4
8.5" x 1 I " Copies/Prints
Black and White
$0.12 /page
Color
$0.60 /page
11" x 17" Copies/Prints
Black and White
$0.15 /page
Color
$0.80 /page
Color Maps
C Size (17" x 22 ")
$20.00 /each
D Size (22" x 34 ")
$30.00 /each
E Size (34" x 44 ")
$60.00 /each
Notes:
1 Field time hours only and includes Trimble GeoExplorer XT GPS unit and corrected data file deliverables
2 2008 GSA Personal Owned Vehicle Rate (All travel will originate from Denver)
'2008 GSA Domestic Rate - Eagle Co., CO for lodging, meals, and incidental expenses
42008 GSA Domestic Rate - Eagle Co., CO for first and last day only (60% of meals and incidental expenses)
Exhibit A: Page 6 of 10
Proposal for Services
Town of Avon Trails Master Plan
Anasazi Trails, Inc.
July 2008
Anasazi Trails, Inc. — Resumes of Key Staff
Tony Boone, President
Tony received his Bachelors of Science degree in Animal Science and his Masters of Education in
Outdoor Education/Adventure Recreation from Texas A &M University. He worked in natural resources
management from 1987 through 1994 with Boulder County Parks & Open Space, where he developed,
implemented and supervised: the Park Ranger Program, the Boulder Regional Conservation Crewleaders
Program, numerous Trail Management and Resource Management Plans, Biological Weed Management
Plan, Cultural Resource Management Program including an Artifact Cataloging System and an Oral
History Program, and Provided Teacher -in- Service training for Project WILD, Project Learning Tree,
Volunteer Naturalist Program, and the Walker Ranch Living History Program.
Tony has trained thousands of volunteers and staff in "Sustainable Trail Design and Construction"
including the International Mountain Bicycling Association, U.S. Forest Service, Colorado State Parks,
Colorado Youth Corp Association and the Wyoming Conservation Corps. He has prepared over twenty
recreational Trail Master Plans and has delivered numerous presentations at national conferences on
cutting edge, sustainable trail building techniques. Few people in the private sector of the trail building
industry can match Tony's twenty years of professional resource management and trails planning and
construction expertise.
Cuatro Hundley, Vice President
Cuatro earned his Bachelors of Science degree in Natural Resources Management from Texas A &M
University and his Masters degree in Environmental Policy and Management from the University of
Denver. From 1985 -1996, Cuatro pursued several aspects of natural resources management and worked
for the Safari Club International where he was a volunteer trail crew leader in the Bridger -Teton National
Forest. He worked two years for Jackson Hole Ski Corporation as a trail crew member on a
drilling/blasting and re- vegetation crew in the summer and ski lift operator in the winter. Cuatro also
worked as a climbing guide for Jackson Hole Mountain Guides, as a trail crew member for the U.S.
Forest Service, a hatchery technician for Cline Trout Farms, a park ranger for Boulder County Parks &
Open Space, wildlife and fisheries biologist for the Colorado Division of Wildlife and National Marine
Fisheries Service, and field operations manager for Colorado Mosquito Control before going back to
further his education.
In 1995, Cuatro obtained his Masters degree from the University of Denver in Environmental Policy and
Management. From 1996 -2006, Cuatro was an environmental scientist and project manager for Earth
Tech, Inc. While working for Earth Tech, he earned his senior level Certified Hazardous Materials
Manager certification in 1999 and successfully completed a 10 -hour Occupational Safety and Health
Administration training course in Construction Safety & Health. Mr. Hundley is also Trimble Certified
GPS Mapping and TerraSync software user. Prior to forming Anasazi Trails, Inc. with Tony Boone, he
also worked as trail crew leader and project supervisor for Arrowhead Trails, Inc.
Cuatro has experience operating machinery and heavy equipment including skid steers, track carriers,
articulating loaders, mini- excavators, SWECO 480 dozer, chain saws, and other trail construction power
tools. He also has experience with rock work, concrete, and carpentry.
Exhibit A: Page 7 of 10
Proposal for Services
Town of Avon Trails Master Plan
Anasazi Trails, Inc.
MAPPIN]
Julyzoo8
MOUNTAM
GISAnd Urtognphic Sm,iccs
Statement of Qualifications for Mountain MaDging
(Subcontractor to Anasazi Trails, Inc.)
Yvonne Barnes - Owner, Cartographer, GIS Analyst
Mountain Mapping
136 '/z East Second
Salida, CO
Tel. - 719.539.7879
Email - mtnmap@Chaffee.net
Education B.A. Geography- University of Kansas, Lawrence, KS, 1988
• Emily Taylor Scholarship- three years
• Dean's Honor Roll- two years, Presidential Honor Roll- one semester
• Outstanding College Students of America, 1987
Employment
Mountain Mapping, Salida, CO, Cartographer & GIS Analyst- Feb. 2006 to Present
Productivity Links, Inc., Salida, CO, Cartographer, Senior GIS Analyst- 1998 -2006
Colorado State Parks, Salida, CO, Cartographer & Planner- June 1996 -Sept. 1996
Cathexis Consulting, Salida, CO, Cartographer- June 1996 -Sept. 1996
M.J. Harden Associates, Kansas City, MO, Senior GIS Analyst- 1989 -1998
Professional Memberships
Sangre de Cristo GIs Steering Committee- Board Member
GITA- Geospatial Information & Technology Association Member
Professional Skills
• Completely familiar with of all aspects of data acquisition and map production.
• Expert organizer of all aspects of GIS design, capture, production and layout.
• Experience with securing data from outside agencies, vendors and subcontractors.
• Established analytical and innovative problem - solving skills.
• Exceeds expectations with production schedules and operating budgets.
• Team - oriented with respect to project management and communication skills.
• Consensus builder for regional and local planning committees.
• Quality Control specialist.
Exhibit A: Page 8 of 10
Proposal for Services
Town of Avon Trails Master Plan
Anasazi Trails, Inc.
mouNir"AN p July 2008
MAMN,
GIS' nd CRriognphiC Services
Statement of Qualifications for Mountain Mapping-(continued)
(Subcontractor to Anasazi Trails, Inc.)
Completed GIS and MaWina Projects
Colorado:
Chaffee County Trails Plan GIS and Map
Southern Chaffee County Parks and Recreation Plan GIS and Map
Chaffee County Tree Stand Density GIS and Map
Chaffee County Fire Protection District GIS
Chaffee County Heritage Planning GIS:
Chaffee County Planning and Zoning Natural Resources GIS
Chaffee County Planning and Zoning Planning GIS
Chaffee County Planning and Zoning Transportation GIS
Chaffee County Planning and Zoning Utilities GIS
Chaffee County Planning and Zoning Water & Sewer GIS
Chaffee County Planning and Zoning Cultural GIS
Arkansas Headwaters Recreation Area Trail Planning Maps
Land Trust of the Upper Arkansas Conservation Priority GIS
Gold Belt Scenic Byway Heritage Landscape Planning GIS and Map
Salida Mountain Trails Park Planning GIS
Town of Poncha Springs GIS
City of Salida Zoning GIS
City of Salida Lots and Blocks GIS
City of Salida Growth Area Boundaries Map
City of Salida Fire Department GIS
City of Salida Police Department GIS
Leadville Lake County Fire Department GIS
Lake County Parcel Mapping Consultation
Heart of the Rockies Chamber of Commerce Map
Colorado Springs Academy School District Twenty Transportation Map
Greater Arkansas River Nature Association Gun Club Clean -Up Map
Salida area Parks, Open -space and Trials Historic Hutchinson Homestead Map
North Carolina:
Anson County Water Department GIS
Anson County Wastewater Department GIS
Anson County Chamber of Commerce Map
Anson County Board of Elections Map
Anson County Zoning GIS
Greenmaps of Robison County Maps
Texas:
Williamson County Bicycle Route Map
Exhibit A: Page 9 of 10
Proposal for Services
Town of Avon Trails Master Plan
Anasazi Trails, Inc.
MOUN TA�N M July 2008
GIS And brfunphic Services
Statement of Qualifications for Mountain Mapping (continued)
(Subcontractor to Anasazi Trails, Inc.)
South Carolina:
Myrtle Beach Area Chamber of Commerce Map
Thoroughly familiar with cartographic production utilizing GIS software and desktop publishing
• ESRI Products: ArcGIS 9.1 (ArcView), ArcGIS 8.2 (ArcInfo), ArcView 3.3, Spatial Analyst.
• CorelDraw Graphics Suite.
• National Geographic TOPO!
• Intergraph /Bentley System Products: FRAMME, VMS, DMRS, IRASC, IRASB, Microstation.
• PC Windows Systems.
Technical Skills
GIS
• Assigning and working with various datum and projections.
• Integration of GPS, DXF, DWG, DEM, raster and various other formats into GIS and map
production.
• Spatial analysis using weighted methodology.
• Aerial Photo Interpretation.
• Deed layout, field survey, site drawings and as-built record compilation.
• Digitizing of hard copy maps.
• Rubber sheeting.
• Field GPS gathering.
.Graphics Art
• Creation of line, styles, symbols and color pallets.
• Exact layout techniques for high quality map production.
• Building of color specifications.
Exhibit A: Page 10 of 10