07-05-2007 BENCHMARK ROAD REALIGNMENT - CIVIL ENGINEERING DESIGN SERVICES PROPOSAL4
W(@a@)
401 Honorable Mayor and Town Council
~G>1PMo Larry Brooks, Town Manager
IFPOMo Justin Hildreth, Town Engineer qt~-
Jeffrey Schneider, Engineer Il
Do alfto July 5, 2007
MGM. Benchmark Road Realignment - Civil Engineering Design Services Proposal
~G~l rriti]Cn"'"]n ~]Cr)Jo
Requests for Proposals were distributed to engineering consulting firms and advertised in the
Vail Daily beginning June 12, 2007, for civil design services for the Benchmark Road
Realignment and Streetscape Improvements. The scope of design services consists of
engineering and design services including civil, electrical, soils, surveying, wetland
delineation and permitting (if required), traffic control, construction phasing, and
incorporation of landscape architecture plans and specifications prepared by a landscape
architect. This project involves moving Benchmark Road from West Beaver Creek
Boulevard to the West Railroad Crossing/Riverfront Lane, generally following the alignment
of the Recreation Center Parking Lot. Four proposals were received for design services from
the following firms: Marcin Engineering, Intermountain Engineering, Johnson-Kunkel and
Associates, and Schmueser, Gordon, Meyer. Staff recommends award of the Civil Design
Services for the Benchmark Road Realignment to Marcin Engineering for a fee not to exceed
$122,050 without prior written approval.
Mac~a00oowo
Four proposals were evaluated based on the Design Proposal Evaluation attached as Exhibit A
to this memorandum. Three firms submitted proposals in general confonnance with the
Request for Proposals; whereas Schmueser, Gordon, Meyer submitted a general "Statement of
Qualifications" that did not address specific items contained in the Request for Proposal,
attached as Exhibit B to this memorandum. The Proposal from Marcin Engineering is
attached as Exhibit C. Staff feels that the scope of services offered by Marcin is far more
comprehensive and detailed than those offered by Intermountain Engineering and Johnson-
Kunkel and Associates. For example: Marcin's proposal includes a larger quantity of
meetings during the preliminary and final design development stages, a higher level of detail
for surveying, including property and boundary researching, and inclusion of B&B
Excavating in the development of cost estimates for the project. Accurate estimates are
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critical for the development of the 2008 CIP budget because of rapidly escalating constnlCtion
costs. In addition, Marcin Engineering, along with Intermountain Engineering, provided a
detailed schedule, while the other firms merely mentioned that they would meet the schedule
provided in the RFP. Marcin Engineering did score slightly lower than Johnson-Kunkel and
Associates and Intermountain Engineering on the "Minimum Services During Construction"
line item since they did not include site visits as part of their scope. While site visits are an
inevitable occurrence during construction, Staff feels that the addition of site visits to the
scope of services at the provided rates in the proposal can be added with relatively minor
financial implications.
[;=oroENMOU UMPO flee(%Uormzo
The 2007 Town of Avon Capital Projects Budget includes $328,500 for the Benchmark Road
Realignment, to include all design (engineering and landscape), permitting, and property
acquisition (if required). The proposed award of the Design Services to Marcin Engineering
fits within the current project budget.
G° ac ammandmSDIMSo
Approve the Proposal submitted by Marcin Engineering for the Benchmark Road
Realignment with a Base Service Fee not to exceed $122,050 without prior written approval.
y
Exhibit A Civil Design Proposal Evaluation
Exhibit B Request for Proposal
Exhibit C Marcin Engineering LLC Proposal
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RIEQIUIEST FOR PROPOSALS
PROJECT: Benchmark Road West Realignment and Streetscape Improvements
CLIENT: Town of Avon
c/o Norman Wood, Town Engineer
P.Q. Box 975
400 Benchmark Road
Avon, CO 81620
DATE: June 12, 2007
PART ONE: INFORMATION FOR PROPOSERS
1.01 SUBMISSION OF PROPOSAL
Proposals will be received at the Town of Avon Municipal Building
Attn: Norm Wood, Town Engineer
PO Box 975
400 Benchmark Road
Avon, CO 81620
By 5:00 PM, Local Time, June 27, 2007
Proposals must be sealed and labeled "Proposals - Benchmark Road West Realignment
and Streetscape - Design Services". Five paper copies plus a digital copy of the proposal
are required.
Any proposal not received at the Town of Avon Municipal Building prior to the time set
in this request shall be disqualified.
A Pre-proposal meeting is scheduled for 10:00 AM, Thursday, June 21 at the Avon
Muncipal Building Council Chambers.
1.02 OPENING OF PROPOSALS AND SELECTION
Proposals will be opened and evaluated by the Town after the final date set for receipt.
The successful proposer will provide complete design, construction details and cost
estimates for the Relocation of Benchmark Road West and Implementation of Streetscape
Improvements as depicted in the Avon Town Center West Master Plan as prepared by
Design Workshop. The final deliverable to the Town will be complete construction
plans; specifications and contract documents including unit price bid forms, and a
construction cost estimate for work expected to be bid and constructed in 2008.
1.03 REJECTION OF PROPOSALS
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The Town reserves the right to reject any and all proposals. It also reserves the right to
waive any informalities in connection with the proposals.
1.04 ACCEPTANCE OF PROPOSAL/PROPOSED TIMETABLE
Within thirty (30) days after the final submission date for proposals, the Town will act
upon them. The successful proposer will be requested to enter into negotiations to
produce a contract for services. This Request for Proposal will be attached and
incorporated into the contract. The Town reserves the right to terminate negotiations in
the event it deems progress toward a contract and timely completion of work to be
insufficient. Criteria for selection will include, but not necessarily be limited to, costs for
services, the proposers approach or proposed method to complete the work, education
and experience of all professional personnel assigned to the project, previous experience
with similar projects, ability to perform work on schedule and within budget, and
geographic proximity (or ability to serve this project from proposers office/service
location).
Tentative Proposal and Project Timetable
RFP Issue Date
Pre-Proposal Meeting - Council Chambers @ 10:00 AM
Proposals Due by 5:00 PM
Council Awards Contract for Design Services
Mapping, Preliminary Design & Cost Estimate Complete
Town Council Review
Final Design & Cost Estimate Complete
Final Plan Review - Town Council
Final Plans & Constriction Documents Complete
Advertise for -Construction Bids
Award Construction Contract
Construction
1.05 INCURRING COST STATEMENT
June 14, 2007
June 21, 2007
June 27, 2007
July 10, 2007
August 17, 2007
August 28, 2007
September 28, 2007
October 9, 2007
November 23, 2007
January 2008
February 2008
April - September 2008
The Town is not liable for costs incurred by proposers prior to the award of the contract,
or at any time after the award of the contract for any costs related to the preparation or
response requirements of the RFP.
1.06 PAYMENT
Payment will be made as set out in Part Two, on the basis of invoices submitted to the
Town. Payment shall be only for work satisfactorily completed.
1.07 CONTRACT DOCUMENTS
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Contract shall consist of the contract instrument as negotiated and this request for
proposal.
1.08 LIMITATIONS ON CONTRACT TYPE
The Town will not accept proposals for the purchase of service based upon a cost plus or
percentage of cost formula. Lump sums and cost plus fixed fee not to exceed, are
allowed. This rule will not be waived.
1.09 INFORMATION TO BE SUBMITTED
Failure to submit any required data item may be cause for rejection. Proposers may
submit such other data as they deem appropriate, however, voluminous or overly
elaborate proposals are discouraged.
PROPOSAL INFORMATION SHALL INCLUDE:
A. ORGANIZATION DESCRIPTION
Provide a short resume of the organization. Include types of similar
services/products performed/provided the firm.
B. REFERENCES
Provide a list of references and phone numbers that may be contacted regarding
firm performance.
C. PROJECT HISTORY
Provide a description of experience your firm has had with projects similar to the
one described herein. Include contact person name and phone number, other than
members of your firm that can be contacted regarding this project.
D. ORGANIZATION PROFILE
Provide a personnel summary of those individuals you would expect to be
assisting during this project, and the percentage of project for which each will be
responsible.
Team proposals are encouraged (civil, geotechnical, electrical, land surveyor,
landscape architect and construction contractor for constructability and cost
estimating assistance).
E. STATEMENT OF WORK AND PRODUCT
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An outline delineating the specific tasks to be performed indicating what will be
done, in what sequence, and by whom. The statement of work should include a
schedule which indicates how long each task will require, and proposed schedule
for progress meetings with Town Staff. Multiple progress meetings during the
design process are suggested. Provide a clear statement of the final product.
F. LIST OF SERVICE COSTS
The firms shall provide a current rate schedule for all those elements that will be
involved in this project. These rates shall remain in effect for the duration of this
project.
The cost proposal must be sealed and separately labeled from the rest of the
proposal, and include costs on completion of the project, including professional
fees, subconsultants, reimbursable and all other costs incidental to the project.
1.10 STANDARDS AND EVALUATION FACTORS FOR AWARD
A contract will be awarded only to responsible prospective consultant. In order to
qualify, a proposer must meet the following standards as they relate to this request for
proposal.
Have an established record of performance in:
A. Involvement Process
This design is to be in general conformance with the schematic layout for West
Benchmark Road as depicted in the Avon Town Center West Redevelopment
Master Plan prepared by Design Workshop. The final product shall address
applicable storm drainage issues, traffic and transit circulation, pedestrian
circulation, temporary parking facilities to replace lost parking spaces,
maintenance of traffic and parking and access to the Recreation Center,
Nottingham Park, and the Avon Municipal Building during construction. These
issues shall be addressed subject to input from the Town Staff and Landscape
Architect. It is anticipated that Streetscape (Landscape Architecture) design will
be prepared by Design Workshop. Issues and discrepancies between Proposer's
proposed design and the Landscape Architects proposed design shall be brought
to the attention of the Town Staff for resolution. The final product shall be subject
to Planning and Zoning Commission review and Town Council approval.
B. Design and Cost Estimating
1. Municipal, street, parking, utilities and drainage design
2. Construction cost estimating.
3. Construction plans, specifications, contract documents and bid forms.
4. Construction contract administration.
1AEngineering\CIP\Benchmark Rd Realignment\2.2.2 RFP & Proposals\RFP Engineer Design.doc
C. Be an equal opportunity employer.
D. Offer registered professional set-vices directly applicable to the scope of work
required in this RFP.
E. Be otherwise qualified and eligible to receive an award under applicable laws and
regulations.
The Town intends to negotiate a contract with the proposer whose firm, qualifications,
approach and proposed cost instill the highest confidence level.
PART TWO: GENERAL INFORMATION
2.01 SCOPE OF WORK
The work to be performed under this proposal consists of the furnishing of all labor,
equipment, materials, expertise, tools, supplies, bonds, insurance, licenses and permits,
and performing all tasks necessary to accomplish work items concerning the design and
development of construction documents, unless specifically excluded as agreed upon by
contract negotiations.
2.02 DUTIES OF CONSULTANTS
Consultants shall diligently undertake and perform all work required by the contract.
Consultant agrees to devote the number of persons and level of effort necessary to
perform and complete the work in a timely manner. All work done will be performed to
the highest professional standards and will reflect the thoroughness, attention to detail,
and application of knowledge expected of professional consultants in the field.
2.03 OBTAINING DATA
It shall be the Consultant's sole responsibility to obtain all data necessary to complete the
work in a timely manner. Town shall make any data in its possession that is relevant to
Consultant's activity, available to Consultant upon request. Requests shall specify the
type of information sought, and the period for which the data is required; however, the
Consultant may not require Town to seek reports .from other agencies or to prepare
original research. It shall be the Consultant's duty to discover and obtain data, research
and reports prepared by public or private sources other than Town from the custodian.
Town does not vouch for the accuracy of any data other than its own. Data furnished by
Town shall be considered accurate only for the purpose for which it was originally
gathered. Consultant shall be solely responsible for any conclusions drawn from the
data.
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2.04 CHANGES
Town reserves the right to order changes in the work within the general scope of the
project. The project manager or his designee shall order changes in writing. In the evens
Consultant encounters circumstances which it believes warrants a change in the price,
quality, quantity or method of performing work, it shall notify the project manager of the
circumstances in writing. No change in work shall be undertaken until authorized in
writing by the Town. Either party shall be entitled to an equitable adjustment in the
contract price for changed work. It shall be Consultant's sole responsibility to notify the
project manager in advance, in writing, of any work that it considers to be changed or
extra. Failure to do so, and to provide and to receive approval before processing, shall
waive any claim for additional payment.
2.06 PERMITS AND RESPONSIBILITIES
Prior to commencing work or performing any phase of the work, Consultant shall, at its
expense, obtain such permits or licenses as may be required by State, Federal, or Local
law. Failure to obtain pei7nits or licenses in a timely manner shall not be grounds to
excuse performance or to extend contract time. In addition, Consultant shall obtain any
permission required prior to entering upon private property to perform any task required.
In the event Consultant is denied access to private property, Consultant shall immediately
notify the project manager and give the location to which access was denied, the name of
the person who denied access, the reason access was denied, the reasons access was
sought and any alternative site that may be used for the same purpose. Town shall
thereupon endeavor to assist Consultant in gaining any required access.
2.06 CARE OF PUBLIC AND PRIVATE PROPERTY
Consultant shall at his expense carefully protect from injury trees, shrubs, buildings,
fences, utilities, stnictures, pipes, conduits and personal property, public or private,
which may be affected by the work. Consultant shall be liable for any damage done
through its fault or that of its subcontractors and shall restore any damaged property to
the same or better condition as it was prior to Consultant's interference.
2.07 PAYMENTS
Consultant shall invoice Town monthly for all work done. Invoices shall itemize the
work accomplished during the payment period by hours of classification and
subcontractor charges to date of invoice. Approved invoices are paid within thirty days
of presentation.
2.08 TERMINATION FOR CONVENIENCE
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The Town shall have the right to terminate the contract for convenience at any time prior
to completion. Written notice of such termination shall be mailed to Consultant at its
address on file with the Town. Termination shall be effective ten (10) days from the date
notice is mailed. Upon receipt of notice of termination, Consultant shall immediately
stop work and terminate all subcontracts. Upon either termination for convenience or
curtailment, Consultant shall be entitled to receive an amount equal to the cost of work
performed to date, including the cost of terminated subcontracts provided that in no case
shall the amount allowed exceed the maximum contract price plus authorized change
orders.
2.09 TERMINATION FOR DEFAULT
Upon failure of the Consultant to make satisfactory progress or failure to abide by the
terms of the contract, or to obtain, furnish or keep in force any required permit, license,
bond, or insurance, the Town shall have the right to terminate the contract for default.
Written notice of termination shall be mailed to the Consultant at its address upon the
records of the agency. Notice shall be effective when mailed. Upon receipt of notice,
Consultant shall immediately stop work and relinquish all project files to the Town. The
Town may thereafter pursue the work or hire another consultant to do so and charge the
excess cost thereof to Consultant.
2.10 DISPUTES
In the event a dispute arises concerning any matter under the contract, the party wishing
resolution of the dispute shall submit a request in writing to the Town Manager. The
Town shall consider the request and respond in writing within ten (10) days giving
findings and the reasons for them. Any person dissatisfied with the findings of the Town
Manager may appeal to the Avon Town Council in writing within ten (10) days. Failure
to do so waives any objection. The Town Council shall consider any matter appealed at a
hearing within thirty (30) days. The decision of the Town shall be final upon matters of
fact unless clearly erroneous or procured by fraud.
2.11 ASSIGNMENT OF CONTRACT
Consultant shall not assign the contract or any moneys to become due hereunder, without
prior written approval of the Town of Avon.
2.12 SUBCONTRACTORS
Specialty subcontractors or subconsultants may be used to perform such work as is
customary in Consultant's profession; however, reports required shall be presented by the
Consultant who shall be liable for any faulty data, errors or omissions contained therein.
All subcontracts for fieldwork shall contain clauses similar in form and substances to the
equal opportunity, termination for convenience, insurance and labor clauses found in this
proposal.
lAEngineering\ClP\Benchmark Rd RealignmenA2.2.2 RFP & Proposals\RFP Engineer Design.doc
2.13 CONSULTANT'S REPRESENTATIVE
Consultant shall designate a member of its staff who is knowledgeable concerning this
project and who has authority to act for the Consultant upon all matters pertaining to this
agreement. Consultant's representative or his designee shall be available by telephone to
the Town during normal business hours (8:00 AM to 5:00 PM, Monday through Friday)
for the duration of the work set forth in this proposal.
2.14 INSURANCE
A. In addition to such other insurance that may be required under this proposal, the
Consultant shall provide adequate Workmen's Compensation Insurance for all
employees employed under the contract on this project who may come within the
protection of workmen's compensation law; and shall provide, where practicable,
employer's general liability insurance for the benefit of his employees not
protected by such compensation laws, and proof of such insurance shall be given
to the Town.
B. The Consultant will be charged with the responsibility for proper and adequate
worlonan's compensation coverage for all his subcontract operations and in the
event Consultant's insurance does not cover each and every subcontractor,
certificates of insurance issued on policies by companies that may be acceptable
to the Town covering each and every subcontractor shall be filed with the Town
prior to the commencement of such subcontract operations.
C. Public Liability & Property Damage Insurance:
The Consultant shall take out and maintain during the life of the contract such
Public Liability and Property Damage Insurance as shall protect him and any
subcontractor performing work covered by the contract, from claims for damages
for personal damages, which may arise from operations under this contract,
whether such operations be by himself or by any subcontractor, or by anyone
directly or indirectly employed by either of them.
Insurance shall be in the minimum amounts required by the State of Colorado and
local applicable authority.
2.15 EEO PROVISIONS
The Consultant shall comply with all applicable provisions of the Regulations of the U.S.
Department of Commerce (Part 8 of Subtitle 15 of the Code of Federal Regulations)
issued pursuant to the Civil Rights Act of 1964, in regard to nondiscrimination in
employment because of race, religion, color, sex, handicap, or national origin. The
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Consultant shall comply with applicable Federal, State and Local laws, rules and
regulations concerning Equal Employment Opportunity.
2.16 TIME OF COMPLETION OF WORK AND EXTENSION OF TIME LIMIT
The work to be done under this proposal shall be completed in its entirety on or before
the date specified, provided however, that the owner may in its discretion extend the time
for the completion of the work without invalidating any of the provisions herein
contained and without releasing any surety.
Extension of time as provided above will be considered by the Town only upon receipt of
written request from the Consultant, accompanied by written consent of the surety. Each
request shall state the date to which the extension is desired and shall describe the
conditions that have operated to prevent completion of the work within the specified
time.
2.17 DUTIES AND OBLIGATIONS OF CONSULTANT
The consultant shall:
A. Make payment promptly, as due, to all persons supplying to such Consultant,
labor or material for the prosecution of the work provided for in the contract.
B. Not permit any lien or claim to be filed or prosecuted against the Town on
account of any labor or materials furnished.
C. Pay to the Department of Revenue all sums withheld from employees pursuant to
local/state statutes.
2.18 PAYMENT OF CLAIMS BY THE TOWN
If the Consultant fails, neglects, or refuses to make prompt payment of any claim of labor
or services furnished to the Consultant or subcontractor by any person in connection with
the contract as such claim became due, the Town may pay such claim to the person
furnishing the labor or services, and charge the amount of the payment against funds due,
or to become due the Consultant, by reason of the contract.
2.19 COMPENSATION WHEN CONTRACT TERMINATED FOR CONVENIENCE
In the event of termination of a contract for convenience of the Town, provisions shall be
made for the payment of compensation to the contractor. In addition to a reasonable
amount of compensation for preparatory work and for all costs and expenses arising out
of termination, the amount to be paid to the Consultant:
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A. Shall be determined on the basis of the contract price in the case of any full-
completed separate item or portion of the work for which there is a separate or
unit contract price; and
B. May, with respect to any other work, be a percent of the contract price equal to
the percentage of the work completed.
C. Shall be based upon the approved schedule of values.
2.20 INSPECTION OF PAYROLL RECORDS
The Consultant agrees that:
A. The Town, or any of its duly authorized representatives, shall have access to any
books, documents, papers, and records of the contractor which are directly
pertinent to the specific contract, for the purpose of making audit, examinations,
excerpts, and transcriptions. All required records must be appropriately
maintained by the consultant/vendor for three years after final payment, and all
other pending matters are closed.
2.21 AMOUNT OF RETAINAGE
The Town shall retain an amount equal to ten percent (10%) of the contract price until
final completion and acceptance of all work to be performed under the contract.
2.22 COSTS AND FEES
In the event that any suit or action is commenced or arises from this proposal, each party
shall bear its own costs and fees including attorney fees regardless of the outcome. This
provision shall apply to the original action and any appeals.
2.23 STANDARDS OF CONDUCT
No member, officer, or employees of the Town, or its designees or agents, nor member of
the governing body of agency, and no other public official of agency who exercises any
functions or responsibilities with respect to this contract during his/her tenure, or for one
year thereafter., shall have any interest, direct or indirect, in work to be performed in
connection with this contract. All contractors shall incorporate, or cause to be
incorporated in all subcontracts, a provision prohibiting such interest.
2.24 PROHIBITION AGAINST EMPLOYMENT OF ILLEGAL ALIENS
1. Contractor shall not knowingly employ or contract with an illegal alien to perform
work under this Agreement or contract with a sub-contractor who knowingly employs
or contracts with an illegal alien to perform work under this Agreement. Execution
of this Agreement by Contractor shall constitute a certification by Contractor that it does
1AEngineering\CIP\Benchmark Rd Realignment\2.2.2 RFP & Proposals\RFP Engineer Design.doc 10
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not knowingly employ or contract with an illegal alien and that the Contractor has
participated or attempted to participate in the Basic Pilot Employment Verification
Program administered by the United States Department of Homeland Security, ("Basic
Pilot Program") in order to confirm the employment eligibility of all employees who are
newly hired for employment in the United States.
2. Contractor shall comply with the following:
(a) Contractor shall confirm or attempt to confirm the employment eligibility of all
employees who are newly hired for employment in the United States through
participation in the Basic Pilot Program. Contractor shall apply to participate in the
Basic Pilot Program every three months until all Contractor requirements under this
Agreement are completed or until Contractor is accepted into the Basic Pilot Program,
whichever occurs earlier.
(b) Contractor shall not utilize the Basic Pilot Program procedures to independently
undertake pre-employment screening of job applicants.
(c) Contractor shall require each subcontractor to certify that subcontractor will not
knowingly employ or contract with an illegal alien to perform work under this
Agreement. If Contractor obtains actual knowledge that a subcontractor performing
work under this Agreement knowingly employs or contracts with an illegal alien the
Contractor shall be required to:
i. Notify the subcontractor and the Town within three (3) days that Contractor
has actual knowledge that the subcontractor is employing or contracting with an illegal
alien; and
ii. Tenninate the subcontract with the subcontractor if within three (3) days of
receiving notice from the Contractor, the subcontractor does not stop employing or
contracting with the illegal alien; except that the Contractor shall not terminate the
contract with the subcontractor if during such tluee (3) days the subcontractor provides
information to establish that the subcontractor has not knowingly employed or contracted
with an illegal alien.
(d) Contractor shall comply with any reasonable request by the Department of Labor
and Employment ("Department") made in the course of an investigation by the
Department.
3. If Contractor violates any provision hereof, the Town may terminate this
Agreement immediately and Contractor shall be liable to the Town for actual and
consequential damages of the Town resulting from such termination and the Town shall
report such violation by Contractor to the Colorado Secretary of State as required by law.
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PART THREE: THE WORK STATEMENT
3.01 GOALS
The primary goal of the Town is to implement the West Benchmark Road Realignment
Phase of the Avon Town Center West Redevelopment Master Plan. Implementation of
this plan includes realignment and reconstruction of West Benchmark Road from West
Beaver Creek Boulevard southward to the westerly at grade crossing of the Union Pacific
Railroad tracks connecting with Riverfront Lane.
The proposed improvements to achieve this Goal are expected to consist of the
construction of curb, gutter, storm drainage modifications, sidewalk, asphalt driving lanes
with on-street parking, streetscape lights, furniture, fixtures and landscaping, ADA
compliant bus stop pullouts, pedestrian crosswalks, pedestrian connection to Recreation
Center entrance and temporary paved parking lot to replace existing parking spaces lost
to reconfiguration and realignment of West Benchmark Road and Parking Lot. Design of
the improvements shall create an appearance that coincides with, and is compatible with,
the Avon Town Center West Redevelopment Master Plan and Design Guidelines.
3.03 SURVEY INFORMATION
The Town will provide schematic drawings and other- base information included in the
Avon Town Center West Redevelopment Master Plan prepared by Design Workshop.
Proposer shall supply all required surveying and mapping as required for the preparation
of final design and construction plans for the project
3.04 SCOPE OF SERVICES
Responses to this Request for Proposals shall be based upon the following Scope of
Services:
A. Provision of all engineering and design services including, but not limited to civil,
electrical and soils engineering, surveying, wetland delineation and permitting if
required, traffic control and incorporation of landscape architecture plans and
specifications prepared by landscape architect as required to complete preparation of
construction plans, specifications and contract documents for the above described project.
B. Provision of all additional surveying and mapping work required to establish
utility locations, right-of-way limits, drainage facility details and all additional
information required to provide the level of accuracy required for completion of final
construction plans and documents. Capability for providing legal surveys and
I:1EngineeringlCIP\Benchmark Rd Realignment12.2.2 RFP & Proposals\RFP Engineer Design.doc 12
110
descriptions for acquisition of additional right-of-way or easements required for project
construction should be included in Proposal.
C. Coordination and facilitation of all work required to complete the design to allow
construction in conformance with the schedule as outlined above including, but not
limited to, utility relocation, traffic control, right-of-way and easement acquisition and
maintenance of access and parking for existing facilities during construction.
D. Coordination and facilitation of all utility relocation and modification as
necessary to complete the project.
E. Incorporation of traffic control and staging plan in construction plans and bid
documents to minimize impacts during construction.
F. Provision of detailed project cost estimates including incorporation of streetscape
construction cost estimates from landscape architect, at completion of Preliminary Design
and completion of Final Design, Construction Plans, Specifications & Bid Documents.
G. Evaluation of construction bids and recommendations for award of construction
contract.
H. Minimum services to be provided during construction will include periodic field
review of construction progress, clarification of questions regarding plans and
specifications and review of requested changes and corrections proposed during
construction. Capability for providing full contract administration services during
construction should be addressed in the Proposal.
3.05 RESPONSE REQUESTED BY TOWN
The consultant's role is viewed in distinct phases.
Phase I - Information gathering. This is a function of, a) input sessions with the Town
and landscape architect, and b) initial data collection such as surveying and mapping
existing topography and facilities.
Phase II - Development of a preliminary plan based on the schematic plan for West
Benchmark Road Realignment and depicted on the Avon Town Center- West
Redevelopment Master Plan prepared by Design Workshop. A construction cost .
estimate shall also be included as a part of this Phase. Preliminary Streetscape Plans and
Cost Estimate prepared by landscape architect shall be incorporated into the Preliminary
Plan for completion of this Phase.
Phase III - Development of a final plan including a complete construction bid package
consisting of, but not limited to construction drawings, construction specifications,
construction contract, bid documents and final engineers' cost estimate. The construction
bid package shall include streetscape construction plans, specifications and landscape
I:\Engineering\CIP\Benchmark Rd Realignment\2.2.2 RFP & Proposals\RFP Engineer Design.doc 13
0 'd
architects final cost estimate. Construction bid document and cost estimates shall be
based on unit quAntities and unit prices. Town of Avon's standard construction
documents and forms may be used in the construction bid package.
Phase IV - Basic services during construction as described in 3.04 H with construction
anticipated beginning in April of 2008.
The Proposal should address the phases as outlined above with the fee and scope of
services for each phase clearly shown in accordance with Section 1.09 F. Optional
services, which should be included separately in the Proposal, include the provision of
legal surveys and descriptions of additional rights-of-way or easements if required for
construction and the provision of full contract administration services during
construction.
ATTACHMENTS:
1. Exhibit 1 - Avon Town Center West Redevelopment Master Plan
2. Exhibit 2 - Phasing Plan
3. Exhibit 3 - Avon Town Center West Benchmark Road Realignment
1AEngineering\CIP\Benchmark Rd Realignment\2.2.2 RFP & Proposals\RFP Engineer Design.doc 14
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MARC RE ENGRIMERRI MLIX
June 27.2007
Norman Wood, P.E.,
Town Engineer, Town of Avon
P.O. Box 975
400 Benchmark Road
Avon, CO 81620
RE: RFP for the Benchmark Road West Realignment anti Streetscape Improvements
Town of Avon, Colorado
Dear Norm:
The proposed realignment of Benchmark Road West is an important step in the Avon Town Center
Master Plan and the revitalization of the Town of Avon. The restructuring of a road such as this is
extremely complicated due to certain existing site conditions. Often, grading and storm sewer systems
require unique design solutions in order to both meet the requirements of the jurisdiction and provide a
user-friendly environment. Marcin Engineering is the ideal firm to undertake this formidable challenge.
We have extensive engineering, surveying and construction experience in this important part of town.
Listed below are some of the resources that Marcin Engineering has to achieve a successful project:
1. Marcin Engineering has 4 Professional Engineers, 5 Professional Land Surveyors, 5
surveying field crews, a highly dedicated and experienced support staff, and state of the art
equipment.
2. Marcin Engineering's recent experience working with the Town of Avon on the Sheraton
Mountain Vista Project (Located on Benchmark Road, adjacent to the project site), the Avon
Transportation Center, and the Eagle. River Recreational Path Improvements Project provides
us with a unique knowledge of the project site and the Town of Avon's staff, regulations,
goals, and objectives.
3. Marcin Engineering has established an extensive archive of survey control, property
boundaries, and underground utility information from previous work in the project area.
4. Marcin Engineering's personnel have intimate knowledge of storm water, utility design, and
construction in the project area.
S. Sean Sadder would serve as the Project Engineer for this project. Sean is a former employee
of the Town of Avon and has an intimate knowledge of the Town of Avon rules and
regulations.
Marcin Engineering's unique combination of resources makes us the best firm to pursue and help
implement the goals and objectives of the relocation of Benchmark Road. Please find enclosed our
proposal of Professional Engineering and Land Surveying services. Please also find enclosed a copy of
our Statement of Qualifications that outlines our previous work experience and provides detailed
information regarding our professional staff.
We look for-,,yard to tl?e oLpoi ttunity to work with the . Tovv-n of Avon on this landmark redeve.toprnent
project.
`.s41?Ccr~1~i.
IWARPIN ENGI EM110 L' C
SadltJ.er, L..I.
PO Box 1062, Avon Colorado 81620 (970) 748-0274
June 27, 2007
Norman Wood, P.E.
Town Engineer, Town of Avon
P.O. Box 975
400 Benchmark Road
Avon, CO 81620
RE: Town of Avon Benchmark Road West Realignment
Professional (Engineering and ]Land Surveying Services Proposal
Dear Norm:
We are pleased to present the following proposal for Professional Engineering and Land
Surveying services in response to the Request for Proposal dated June 12, 2007 for the
Benchmark Road West Realignment and Streetscape Improvements project located in the Town
of Avon, Colorado.
Based upon the information provided in the RFP, the pre-proposal meeting, site visits, and our
experience working in the area, we have developed the Scope of Work listed below. A project of
this nature is likely to require services beyond that which Marcin Engineering can solely provide.
We, therefore, have asked HP Geotech to assist with the design services. The following is a
summary of the Professional Services Marcin Engineering and HP Geotech proposes to provide
as well as Lump Sum Fees.
Scope of Work:
Phase I - Information Gathering
Phase I will involve gathering and evaluating all of the available information that may impact the
design. The tasks will generally include research, land surveying, meetings with the Town of
Avon, soils study, and wetlands delineation.
1. Land Surveying - Marcin Engineering will utilize its current archives to provide the
following Professional Land Surveying services for parcels impacted by the Benchmark
Road Realignment.
a. Initial Property Research - Marcin Engineering will research all deeds
referenced on the Title Commitment as well as other pertinent boundary and
encumbrance documents.
Ilsamp Sum Fee: 51,704
b. Create Initial Electronic Mall - 1Aarcin Engineering will create a preliminary
survey map using the docurents noted above. This map will be used to aid the
search for existing monuments,
Lump Scam Pee: $500
PO Box 1062, Aeon Colorado 81620 (970) 748-0274
c. Boundary Survey - Marcin Engineering will locate existing boundary
monuments (many previously established by our firm) for the parcels impacted by
this project, using GPS and/or conventional surveying equipment.
Lump Sum Fee: $2,200
d. Rectify Boundaries - Using existing boundary monumentation, Marcin
Engineering will produce a final boundary configuration for the impacted parcels.
Lump Sum Fee: S1,400
e.. Land Survey Flat - Marcin Engineering will create a Land Survey Plat of the
parcels impacted by the realignment of Benchmark Road. The Plat will include:
o Lot boundaries and setbacks
o Record easements
• Record Rights of Way
o Legal descriptions
o Other features typical to a survey of this type
Lump Sum Fee: $1,400
f, Utility Locates - Marcin Engineering will contract with a private utility locate
company to locate all dry utilities. These locates will be compared to our existing
archives.
Lump Sum Fee: $2,500
g. Existing Improvements Survey - Marcin Engineering will field locate required
existing improvements (that are not included in our existing database) on the
parcels impacted by the realignment of Benchmark road, using GPS and/or
conventional surveying equipment.
Lump Sum Fee: $9,900
h. Topographic Survey Map - Marcin Engineering will create an Improvement
Survey Plat map, which will include the following:
o
One foot contours
o
Man-made features above grade
o
Visible utilities
o
Underground utilities per locates
o
Spot elevations as needed
o
Individual trees greater than 2" caliper
o
Drip-lines of tree clusters smaller than 2'' caliper
o
Significant natural features
a
Lot boundaries, easements, and setbacks per plats
8
Record easements
View angles
0
Union Pacific- railroad tracks
Other Matures 'yvpical to a sur v rv of this type
Legal descriptions
Lump Sun Fee: $4,9010
PEA Box 1
062, Avon Colorado 81620 (970) 748-0274
04
2. Meetings - Marcin Engineering will attend meetings with the Town of Avon to discuss the
direction the project should proceed and evaluate the available information. Two meetings
are anticipated during Phase I.
Lump Sauna Fee: $500
3. Research - Marcin Engineering will study the topographic survey and make site visits to
improve our understanding of the issues that impact the project design and construction.
Lump Sum Fee: $800
4. Soils Sturdy and Pavement Design - HP Geotech will provide Professional Geotechnical
Engineering services by conducting a soils study and completing the necessary pavement
design. The pavement design will be incorporated into the road typical sections in the
Details Sheets of the construction plan set. Please reference their attached proposal.
Lump Sum ]Fee: $10,500
5. Wetlands ][Delineation - Marcin Engineering will contract with an environmental
consultant to delineate the wetlands along Buck Creek. In addition, Marcin Engineering
will include the wetlands delineation in the topographic survey.
Lump Sum Fee: $2,000
Please R Total Lump Sum Fee: $38,300
Phase H - Preliminary ]Plan
Phase It will entail the Project Engineer and supporting staff to complete a set of preliminary
Construction Plans. This will involve evaluating the existing site conditions, meeting with the
Town staff and Landscape Architect, engineering and drafting of a preliminary plan set, and
creating an Engineers Preliminary Opinion of Probable Cost.
1. Meetings - Marcin Engineering will attend meetings with the Town of Avon and
Landscape Architect as necessary to best achieve the identified goals and objectives. In
addition, the Project Engineer will attend one Town Council meeting and one Planning and
Zoning meeting. In all, 7 meetings are anticipated during Phase II.
Lump Sum ]Fee: $2,000
Preliminary ]Plan - Marcin Engineering will complete a Preliminary Plan for construction
of the proposed improvements. The plan set will be approximately 85% complete and
include the following:
a. Cover Street - The Cover Sheet will contain the project name and location,
a vicinity map, a sheet index, general notes regarding construction, notes
regarding utility construction, and project and utility contact information.
Lump Salem Fee: $750
b. Existing Conditions Map An Existing Conditions map will be created
based upon the topographic survey. The map will include information
regarding existing buildings, roads, parking lots, utilities, and other
information pertinent to the planned construction.
Lump Sarre Fee: S600
PO Box 1062, Avon Colorado 81620 (970) 748-0274
a,5
c. Overall Site plan - An Overall Site plan will be created to generally depict
the major improvements associated with the construction process. This plan
is mostly for general reference to clarify the construction process and will
contain only limited detail of the major improvements.
Lump Sum Fee: 51,200
d. Storm Water Management Plan - Marcin Engineering will create a Storm
Water Management Plan for submittal with the Storm Water Discharge
Pennit to be filed by either the Town of Avon or the contractor. The plan
will depict the various Best Management Practices for storm water and
erosion control.
Lump Sum Fee: $1,500
e. Demolition Plait - The Demolition plan will depict those existing features
on the site that must be removed to complete the construction indicated in
the plans.
Lump Sum Fee: $2,400
f. Plan and Profile Sheets - Marcin Engineering will create Plan and Profile
sheets that depict the proposed improvements in a plan view and the vertical
alignment of the proposed improvements. These plans will typically have a
scale of 1 "=20' and depict the road and deep utility improvements.
Lump Sum Fee: $12,800
g. Grading and Drainage Sheets - The Grading and Drainage Sheets will
depict the various improvements to the various storm water facilities as well
as provide flow line grades, spot elevations, and 1-foot contours. In
addition, the existing drainage reports will be evaluated. These plans will
typically be at a scale of I"=20'.
Lump Sum Fee: 512,800
It. Temporary Improvements Plan Sheets Marcin Engineering will create
separate plan sheets (at a scale of 1"=10' or I"=20') to depict the temporary
improvements to be installed between stages of construction. A plan will be
included to depict the improvements (including grading and drainage) of the
temporary parking lot located to the north of the Recreation Center, and the
tie in points for the existing temporary parking to remain between
construction stages.
Lump Sum Fee: $3,600
Construction Phasing Plan - A plan sheet swill be -included outlining tlic
basic construction phasing. This plan Is intender for use by the contractor
to assist ',vith the developnient of traffic control plans that will niaintairi
constant access to the existin facilides in the area.
Lump Sum Fee: 53,600
PO Box 1062, Avon Colorado 81620 (970)',48-0274
d-6
Shallow ]Utility Plan - The shallow utility plan will depict any relocation of
phone, electric, gas, or cable utility lines as necessitated by the proposed
improvements.
]Lump Sung ]Fee: $4,800
Ik. ],Detail Sheets - Road typical sections, details of the various road and utility
improvements will be depicted on these sheets.
Lump Sum ]Fee: $3,000
3. Preliminary Subdivision Plat - Marcin Engineering will complete a preliminary plat
depicting the changes to the property lines, right-of-ways, and easements for the parcels
impacted by the Benchmark Road realignment.
]Lump Sum Fee: $3,200
4> Preliminary Engineers Opinion of Probable Costs - Marcin Engineering will complete a
Preliminary Engineers Opinion of Probable Costs for the civil components construction of
the Benchmark Road West Realignment and Streetscape Improvements. B&B Excavating
has agreed to provide a cursory review of our cost estimate for accuracy purposes.
Lump Sum ]Fee: $3,000
Phase 11 ']Total ]Lump Sum Fee: $55,250
Phase HI - Construction Documents
Phase III will require the Project Engineer to modify the preliminary plan based upon the
meetings with the Town of Avon staff and their provided comments. The plans will contain
sufficient detail for bidding and construction purposes. In addition, contract documents will be
compiled using the Town of Avon's base construction contract.
1. ]Final ](Design - Marcin Engineering will revise the preliminary design plans according to
the comments and revisions provided by the Town of Avon and provide adequate detail in
the plans for constriction purposes. The plans to be finalized will include all of the sheets
listed above under "Phase II Preliminary Plan".
]Lump Sum Fee: $12,000
2. 't'echnical Specifications - The Colorado Department of Transportation Standard
Specifications for Road and Bridge Construction, 2005 edition, will be used as the standard
specification for the Benchmark Road Realignment Project. Marcin Engineering will
conduct research and write supplementary specifications for construction items as may be
necessary for this project.
Lump Sum Fee: $900
3. Engineers Opinion of Probable Cost - Marcin Engineering will complete an Engineers
Opinion of Probable Costs for the civil components of the construction. It is our
understanding that the Landscape Architect will provide a separate cost estimate for
streetscape and landscape features. B&B Excavating has agreed to provide a cursory
review of our cost estimate for accuracy purposes.
Lump Sturm Pee; 52,200
PCB Box 1062, Avon Colorado 81620 (970) 748-0274
C
4. Final Subdivision Plat - Marcia Engineering will finalize the preliminary plat due to any
changes in the design and according to comments provided by the Town of Avon.
]Lump Sum Fee: 52,400
Phase III "Total Lump Sum Fee: 517,500
Phase 1V - Biddiniz and Construction
Phase IV will require the Project Engineer to assist the Town of Avon with the filing of any
necessary permits, the compilation of contract documents, Professional Land Surveying
Services, and construction support. It is our understanding that the Town of Avon will handle
the construction observation and management internally.
1. Permits - Marcin Engineering will assist the Town of Avon in identifying and preparing
the necessary permits required with outside entities. Please note that the permitting process
with outside entities may affect the project schedule. These services will not be billed for if
the services are not required. The following are the permits that may need to be filed:
a. Storm Water Discharge Permit - Marcin Engineering will provide the Town of
Avon with any supporting information that may be necessary to be filed in
conjunction with the permit. Please note that the cost associated with creating a
Storm Water Management Plan is included under Phase 11.
Lump Sum Fee: 5300
b. Wetland Permitting Services - Upon request, Marcin Engineering will contract
with a wetlands consultant to assist with any permitting with the United States
Army Corps of Engineers that may be required. Please note that this service is not
included in the total cost and will not be billed for unless the service is required.
Lump Sum Fee: $3,500
c. Other Permits - Marcin Engineering is not aware of any other permits that would
be required for this project. If additional permitting services are required Marvin
Engineering will perform those services based on a negotiated lump sum fee.
Lump Sum Fee: Not Applicable
2. Boundary Monuments - Marcin Engineering will reestablish all missing boundary
corners on the parcels impacted by the realignment of Benchmark road.
Lump Sum Fee: $1,700
3. Bid / Contract Documents - Contract documents will be prepared using the standard
documents provided by the Town of Avon.
Lump ,Surn Fee: $2,000
4. Contract Administration Support - `01arcin Engineering will attend the pre-bid and bid
opening meetings, in addition, Marcin! Engineering will assist in preparing the final
..onoract docun nts.
Lump Sam, Fee: $2,500
PO Box 1062, Aeon Colorado 81620 ('970) 748-0274
d O
5. Construction Support - Marcin Engineering will provide the Town of Avon support
during the construction process to answer questions as they may arise. Please note that
construction observation and site visits are not included and will be billed for as an
additional service if requested.
Lump Sum Fee: 51,000
Please IV Total Lump Scum Fee: $I1,000
All Phases Lump Sum ]Fee: $122,050
Schedule
If Marcin Engineering is awarded the Design Contract on July 10, 2007, we anticipate
completing Phase I and II by August 17, 2007, Phase III by September 28, 2007, and Items 1-3
of Phase IV by November 23, 2007. Please note that Marcin Engineering cannot control the
schedules of any outside entities (Such as the Army Corp of Engineers) and therefore cannot be
responsible for impacts to the schedule as a result of their outside influence. Please see the
attached exhibit for a more detailed breakdown of the schedule.
Compensation
You will be billed monthly based on the percent complete of the lump sum fees. We suggest
working closely with our client to ensure only those services essential to proper completion of the
project are provided in order to minimize your costs. Lump sum fees may be subject to change
orders due to unforeseen conditions, revisions, and changes in scope.
Agreement
Standard Terms and Conditions may be incorporated into the consultant contract and are
enclosed for your review. We will be available to discuss this proposal with you in more detail if
you desire. If you would like us to proceed with this work and agree to the Terms and
Conditions, please sign on the space provided below and return one copy for our authorization to
proceed.
Sincerely, Proposal Accepted By:
- Signature:
Sean Saddler, E.I. Title:
PO Box 1062, Aeon Colorado 91620 (970) 748-0274
RY } tech
HEPWORTH- AK GEOTEICIHN-IICAL
June 25, 2007
Marcin Engincering
Attn: Sean Sadler
P. 0. Box 1062
Aeon. Colorado R 1620
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Proposal No. OS 1-07
Subject: Proposal for Subsoil Study, Proposed Benchmark Road West Realipiner,t
and Strectscape Improveine.nts, ;Avon, Colorado,
Ducal Scan:
We are pleased to submit this proposal to conduct a subsoil study at the subject site. The
proposal is based on the site plan provided as part of the Town-s request for proposal
(RIP) dated June 12; 2007, our discussion with you and our experience in the area.
Project Data: Benclu.lark Road West is planed to be reconstructed and the northern
portion realigned to provide a 90 degree intersection with Beaver Creek Boulevard.
There gill also be a new temporary parking lot northeast of the existing recreation center.
Recommendations For the site grading and pavement section thickness design of the
roadway and parking lot are needed.
Qualifications: 1 lepworth-Pawlak Geotechnical has performed subsoil studies for
nearby roadway improvements and pavement section designs including Fagle Bend and
Rive.rfront Drives, as well as the "Gown of Avon Transit Center, all currently tinder
construction. Dave Young will be project engineer and manager. and Steve Pawlak will
be principal in charge for i-1-11 Gcotech. Resumes for Mr. Young and ~v1r. 1'awlak are
attached.
Scope of Services: We propose to drill 10 borin'-s along Benchmark Road West and 2
borings in the proposed temporary parking lot. We expect to encounter fine grained soils
and assume the borings w-111 be 5 to 10 feet deep. The borings will be logged by a
representative of our office and monitored for groundwater level.
Laboratory testing of samples taken from the borings will be performed to determine their
engineering characteristics. including I or 2 tive-e.m stabilometer "R" values. The
rotor rlatio:n obtained from the field anti laboratory testing -will be- analyzed end a re=port
Prepared diiscu -,;gin,-?, our `Hnding4 and prof L1 of recor-nmtndati€:~ns for p'C'e:n1F T:t sccl on
th"ckii ss design. compact or' .i earth orl;, :grid sot su.b `ade irnmovemetits l`; needed.
`s,Ve -,x111 have underuroundl utilities IccatCd in the arc-as lit our borings on ()r to dri!14I" i and
nrovtde~ traffic control during t9id drlill;ig C'rpert:tiC%rts yi'o eXpeCt one fang of the roadway
`ski:11 ry cct to b c cios( d 'ri One area of till' tni' ,'idual r<_1,~r1GyaL, ho "ing s urinfj the aril tiE%"
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Marcin Engineering
June 25, 2007
Page 2
Cost: The total cost to perform the scope of services is estimated to be from S 10,500.
The fee will be based on the unit costs and other costs presented in the attached Fee
Schedule. We will not exceed the fee without justification and prior authorization. We
assume the Town of :von utility permit fee will be waived for our portion of the project.
Schedule: We propose to initiate our services within about 1 week of notice to proceed.
Preliminary design information should be available within about 1 or 2 weeks after
completion of the field exploration and the report should be completed within another I to
2 weeks. We will keep you advised of our progress and any changes that are
encountered.
Terms and Condittivns: On the reverse side of the Fee Schedule are our normal terms
and conditions for performing professional services. Please note there is a Himitation of
flabi1ity clause included.
Acceptance: If this proposal meets with your approval, please sign a copy and return it
to us. If you have any questions, please contact the undersigned.
Thank you for the opportunity of submitting this proposal. We are looking forward to
working with you.
Sincerely,
II.F 'ORTH - PAWLAK GEOTECHNICAL, INC.
j v
David A. Youn I F.
IDAY /ks-,,,~
Attachments - 2007 Professional Fee Schedule
Resumes for David A. Young, P.E. Young & Steven I,. Pawlak, F'.F,.
Accepted this date:
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H EPWORTH - PAWLAK GEOTECHNICAL
2007
FEE SCHEDULE
GLENWOOD SPRINGS
TlYl ll.Y'W'CC ill ~l i" ~I~FYiT ran„~.. FIELD EXPLORATION
HEPWORTH - PAWLAK GEOTECHNICAL INC.
5020 County Road 154
Glenwood Springs, Colorado 81601
Phore: 970-945-7988
Fax: 970-945-8454
e-mail: I:p9eoChp9eotech.com
Truck-mounted drill rig (Longyear BK-5 I HD or CNIE-45I3) S 140/hour
Mobilization ....S3.50/ralle
All-terrain drill rig Cost 20°.x;
Crew travel S701manlhour
Special equiprrtent (bac.kiloe, drill tits, wet( supplies, etc.) Cost -t- 20%,
Field Engineer or Technician.... - - I-- 1- 570-S751'hour
Overtime (over h hours/day, Saturday, Sunday and Holidays) ........................1.5 x hourly rate
LA.BopikTORY TESTING
Fee schedule available on request.
CONSTRUCTION OBSERVATION AND MATERIALS TESTING
Fee schedule available on request.
E-INGINEE ZING
(Includes project planning, administration, analysis, consultation, report preparation, field and travel time.
Expert witness service has a 50% premium hourly rate.)
Prig,cipal................... S160/hour
Project i'v1arager $130/hour
Senior Project Engineer/Geologist S l 10/hour
Project Engineer,Geologist SI00 hour
Staff Engineer,'Geologist..................................................................................................... 590;'h0ur
CAD Drafting S70; hour
Nord Processing S501hour
OTHER DIRECT CHARGES
Auto or pickup mileage S45,11day 41- S.60/mile
Out of t.owtl living expenses, equipment rental, supplies, etc.--- ............................._-Cost 20%
RE MARKS
Late ,ee of S-10.00 OT "J% per month (v,, 1'chcvcr is the Qreater) -har,,!ed 30 mays from InU' rlCe fat- plus
coil=ctf..on costs, bank chafgcs and reasor:ab,e sttoriey's tees. i-Jp to 3 coplies of report tov'iEded fb each
!1 ;I:i vmum 2 li ;v t^ln -ha-,- -er uiz'' frtr .ter n~: z,
}ioO. z - _ C)t.~ ..v ...__c.zr ...C.d
c.a...T~ec'' teC:1~...-.a... S Z
GAbu tech
HEPWORTH-PAWLAK GEOTECHNICAL
S T EVIEN L. PAWL kK, President
Principal and Project Manager
IEJ1IDI.iCATI®N
M.S., Civil Engineering, Arizona State University, 1976
B.S., Civil Engineering, Arizona State University, 1972
]RIEG STRATTON
Professional Engineer: Arizona and Colorado.
Certified Consulting Engineer: Colorado
EXPERIENCE
5020 County Road 158
Glenwood Springs, CO 81601
Phone: 970-945-7988
Fax: 970-945-8454
hpgeot'a3hpcteotech coE
Mr. Pawlak is responsible for the management of geotechnical investigations and consultation on design
and construction projects. Typical projects include ski resort facilities, commercial and residential
developments, roadway infrastructures, airport and municipal facilities, mid- to high-rise structures, and
earthen embankments.
Mr. Pawlak has gained extensive experience in special mountain terrain problems, such as landslide
stability analysis, hillside grading and groundwater drainage. His background includes design of
foundations on expansive, collapsible and soft soils. He also supervises field technicians and engineers
involved with construction observation, ground water and slope movement instrumentation, and evaluates
structures which have experienced distress.
Mr. Pawlak's project experience includes: highway grading through difficult terrain; stabilization of
roadway cut and fill slopes; major commercial, industrial, residential, and municipal water and
wastewater treatment facilities; analysis and design of numerous low-head earthen dams for permanent
storage, temporary detention and irrigation purposes in Arizona, Colorado and Idaho; foundation studies
for mid- and high-rise structures in Albuquerque, Denver, Grand Junction, Phoenix and Tucson; and
design and installation of driven pile and drilled pier foundations for relatively small to large structures
and bridges.
PUBLICATIONS
Mock, R.G. and Pawlak, S.L., 1983, Alluvial Fan Hazards at Glenwood Springs, Geological Environment
and Soil Properties; presented at American Society of Civil Engineers Fall Convention, Houston, Texas,
1983.
Spitzer. R11., Jirak, G.T. and Pawtak, S.L., 1986, Landslide Stabilization Achieved with Horizontal
Drains, presented at 22nd Bi Annual Symposium on Engineering Geology and Soiis Engineering, Boise,
Idaho, 1086.
Pawlak, S.L., 1998, Dvaiuation, Design and Aitigation, Collapsible Sri! Sites in Western Colorado,
Colorado Geological Survey, Geologic Hazards and Engineering Practices it Western- Colorado,
Glenwood ,Springs, Colorado, 1995.
Pawlak, S. L. and fathers, 2000, mitigation of Slope Creep by Subsurface Drainage, Performance
Co.nftrmation of Constructed Geotecimical Facilities, Cieotechrical Special Publication No. 94, presented,
at Geo-lnstigite Specialty Conference, University ofMassachusetts-Arnhurst.
o
GH &6 -tsch
HEPWORTH-PA1'VLAK GEOTECHNICAL
DAVID A. YOUNG
Project Engineer
E1)UCATI®N
M.S., Civil Enginecring, University of Kansas, 1996
B.S., Civil Engineering, University of Kansas, 1974
R.EGISTRATIGN
Professional Engineer: Colorado
EXPERIENCE
5020 County Road 154
Glenwood Springs, CO 81601
Phone: 970-945-7988
Fax: 970-945-8454
np eo hpgeotech-r-or?
Mr. Young has over 22 years experience in geotechnical consulting and construction and
materials testing services. At H-P Geotech he provides project engineering and management
support for geotechnical investigations and construction observation and testing projects.
Typical projects include deep and shallow foundation design, commercial and residential
developments, grading of steep hillside terrain, low earthen embankments, analysis and remedial
repair of distressed buildings, and pavement design for roadways.
Mr. Young has gained considerable experience in slope stability analysis, hillside dewatering and
landslide mitigation improvements. His background includes instrumentation for slope
movement and piezometric pressures. He also supervises technicians and junior engineer's work
on construction observation and testing projects. Mr. Young's college thesis research work was
on durability of cold recycled asphalt pavement stabilized with type C fly ash.
His technical field skills include subsurface exploration with auger, rotary, core and percussion
drilling methods, seismic refraction, and electrical resistivity surveys for geotechnical projects.
Mr. Young has also perfonned hydrologic and chemical measurements of hot springs water in
the Glenwood Canyon area as part of the Colorado River salinity study.
PROFESSIONAL MEMBERSHIPS
American Society of Civil Engineers
PUBLICATIONS
:`.ross, Stephen A. and David A. Young, Evaluation of d C Fly Ash in Cold In-Place
Rec 1 M, Transportation Research :Records No. i 83, . ranspo3tation Pesea,--h Board; NatioF7a1
Rese.arcll Council, Washing-ton, D.C., 199:, tsp. 82-2-910"),
STANDARD TERMS AND COME)fflONS
These Standard Terms and Conditions shall continue in full force and effect during, as
well as after, the completion or termination of Marcin Engineering, L.L.C.'s (Marcin)
employment. These Standard Terms and Conditions shall control any conflicting term or
condition unless Marcin shall agree in writing.
PERFORMANCE
Marcin and its employees will exercise that degree of skill and care expected of a reasonably careful engineer in the Eagle
Valley area. No other warranties, expressed or implied, are made with respect to Marcin's performance, unless agreed to in
writing. Marcin is not a guarantor of the success of the project to which its services are directed, and its responsibility is limited
to work performed for the client. Marcin is not responsible for acts or omissions of the client, nor of third parties not under its
direct control. Marcin may rely upon information supplied by the client engaging Marcin, or the contractors or consultants
involved, or information available from generally accepted reputable sources, without independent verification. Marcin's
services are performed solely for client's benefit, there are no third-party beneficiaries of this Agreement, and no contractor,
subcontractor, supplier, consultant, or other third party shall have any claim against Marcin as a result of its services.
Marcin shall not have control over or charge of and shall not be responsible for construction means, methods, techniques,
sequences or procedures, or for safety precautions and safety programs in connection with the project, since these are solely
the responsibility of others. Marcin shall not be responsible for the contractor's schedules or failure to carry out the project in
accordance with contract documents. Marcin shall not have control over or charge of acts or omissions of the contractor,
subcontractor, or their agents or employees, or of any third persons performing portions of the project.
Marcin shall not be liable to client for any loss, liability, cost, damage or expense arising out of the delay or failure to render
services under this Agreement where such a delay or failure arises by reason of legislative, administrative or government
prohibition, fire, weather conditions, hostilities, civil disturbances, labor or industrial disputes, inability to secure labor, acts of
God or any other event beyond the reasonable control of Marcin, in which event either party may terminate that portion of the
services under this agreement not yet completed, and Consultant shall have no further liability to client therefore. A change
authorization extending the time to perform and stating an appropriate fee adjustment may be elected by mutual agreement of
the parties hereto as an alternative to termination.
USE OF REPORTS, DRAWINGS, ETC.
Marcin retains ownership of letters, reports, drawings, specifications, photographs, test data, notes and other work product it
has created. Neither these documents nor any part thereof may be reproduced in advertisements, brochures, or sales
material, nor used by the client for any purpose other than the purpose for which they were prepared, nor by third parties,
without the written permission of Marcin. If the client requests Marcin's work product be stored by some form of electronic
media (i.e. CAD, word processor, spread sheets, etc.), the client agrees that Marcin shall not be held liable for the
completeness, accuracy or longevity of these materials.
PROPOSALS
Proposals for work expire 30 days after submission to a client unless a different expiration limit is included in the proposal.
Marcin may withdraw or modify a proposal at any time prior to acceptance by the client. All fees and expenses quoted in
proposals or stated in invoices are exclusive (net) of local or county excise and other business or business license taxes. The
client represents it is aware of all such taxes and shall be responsible to reimburse Marcin upon presentation by Marcin of the
cost of such taxes by and invoice within one year of completion of services.
CLIENT DUTIES
In order for Marcin to perform the services requested, the client shall, at no expense to Marcin, provide all necessary
information regarding client's requirements as necessary for orderly progress of the work- Client will immediately transmit to
Marcin any new information concerning the project that becomes available to it, either directly or indirectly, during the
performance of this Agreement. Client agrees to render reasonable assistance as requested by Marcin so the performance of
the services under this Agreement may proceed without delay or interference. Marcin will not be liable for any advice,
judgment or decision based on inaccurate or incomplete information furnished by Client or others engaged by or for the Client.
SAFETY
Fieldwork of Marcin will be performed only under conditions deemed safe by Marcin's personnel. Charges may be made for
safety or security measures required by hazardous job conditions. Marcin is not responsible for the safety of other persons or
property.
SUSPENSION OF SERVICES
if the client fails to make payment when due Marcin for services and expenses, Marcin may, upon seven days' written notice to
the client, suspend performance of services under this Agreement. Unless payment in full is received by Marcin within seven
days of the date of the notice, the suspension shall take effect without further notice. in the event of a suspension of services,
Marcin shall have no liability to the client for delay or damage caused the client because of such suspension of services.
PO Box 1062; Avon Colorado 81620 (970) 748-0274
Either the Client or Marcin may terminate this Agreement at any time with or without cause upon giving the other party ten (10)
calenda r days prior written notice. The Client shall within fifteen (15) calendar days of tenmination pay Marcin for all services
rendered and all costs incurred up to the date of termination, in accordance with the compensation provisions of this contract.
FIXED PRICE CONTRACTS
Where Marcin and the client have agreed to a fixed price contract, the following terms and conditions are specifically excluded:
Time Charges, Expenses, Equipment Usage, Affiliated Consultants, and Subcontracted Services. Progress payments will be
made rnonthly as a percent of completion unless otherwise arranged with the client. Other stated billing terms remain in effect.
Any work request by the client not defined in the Scope of Work is deemed additional work and shall be invoiced on a time and
material basis accordance with the fee schedule shown below.
STANDARD HOURLY RATES
Principal
$155 per hour
General Counsel
$140 per hour
Licensed Engineer/Surveyor
$135 per hour
Project Engineer/Surveyor
$105 per hour
Design Engineer
$85 per hour
Senior Survey Technician
$85 per hour
Survey/Engineering Technician
$65 per hour
Office Technician
$50 per hour
Survey Crew (2-man)
$148 per hour
GPS equipment
$60 per hour
Public Meetings, Court Testimony
$240 per hour
TIME CHARGES
Time charges are accrued on an hourly basis, unless other arrangements are established. Minimum time charges of
personnel is 2 hours for weekend work. Billing rates may be increased periodically, after notification to the client.
EXPENSES
Public transportation, subsistence and out-of-pocket expenses incurred during travel, communications, reproduction and
shipping charges will be billed at cost plus 10% (invoiced as an expense service fee.)
Expended materials for field and laboratory investigations, rental equipment, consultants, and fees advanced on client's behalf
will be billed at cost plus 10% (invoiced as an expense service fee.)
Company or personal vehicles . $0.50 per mile
Clients may be charged for the cost of providing copies of receipts or detailed "back-up" information concerning expenses.
LIMITATION OF DAMAGES
Client agrees, to the full extent permitted by law, to limit the liability of Marcin, as well as Marcin's agents and consultants, if
any, to the Client for any and all claims, losses, damages of any nature whatsoever to an amount not to exceed the total fee
charged by Marcin on this project. It is intended that this limitation apply to any and all claims for professional liability or
causes of action however alleged relating to the project. Under no circumstances shall Engineer be liable for any
consequential or incidental damages.
SEVERABILITY
If any provision of this agreement is held by a court of competent jurisdiction to be void or unenforceable, the remaining
provisions shall continue in full for and effect.
SUBPOENAS AND COURT ORDERS
The client is responsible, after notification, for payment of Marcin's time charges, attorney fees and other expenses resulting
from responding to subpoenas or court orders issued at the request of any person concerning any part of Marcin's work. Such
charges will be based on billing rates in effect at the time of Marcin's response.
BILLING TERMS
The firm or individual engaging Marcin is responsible for payment of charges unless Marcin is notified in writing, prior to the
time that the charges are incurred, that the engagement is on behalf of another party. Accumu!ated charges will be billed in
approximately monthly intewais. State and local sates and use tax will be included an. the billing if applicable, Payment in full
is due upon receipt. of the invoice. lnvoices which are unpaid 30 days foran the 'invoice date are considered past due and
sutsject to an interest charge at the rate of 1;,,% per month. Client will pay Marcin's attorneys' fees and casts incurred in
collecting monies due to Miarcin.
The client is responsible for payment of all charges. Agents of the client who engage Marcin are also responsible for paymeit
of all charges unless Marc in agrees otherwise in writing prior to the time that the charges are incurred.
PO Box 1062, Avon Colorado 8 1620 E;9"0) 748-0274
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