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04-11-2006 VAIL ASSOCIATES INC SERVICE AGREEMENTORIGNAL SERVICE AGREEMENT This agreement is made and entered into this 1st day of October, 2005 by and between Vail Associates Inc., a Colorado corporation whose address is P.O. Box 7, Vail Colorado, 81658 (hereafter know as "VAI") and the Town of Avon whose address is P.O. Box 1726, 500 Swift Gulch Road, Avon, Colorado, 81620 (hereafter designated as "Contractor'). RECITAL In consideration of the obligation of VAI to pay the Contractor as herein provided and in consideration of the other terms and conditions hereof, the parties agree as follows: 1. Contractor Services: Contractor will, during the term of this Agreement, provide: (a) Routine maintenance and preventive maintenance ("Routine Maintenance") of the Beaver Creek Resort Company buses, which are operated by VAI. Service will be performed on approximately 44 buses or other vehicles, although the number of vehicles and equipment serviced may be increased or decreased in VAI's sole discretion; provided, the combined number of vehicles and equipment shall not exceed 75 without the approval of Contractor. Routine Maintenance will be performed at least every 3,000 miles or 250 hours of use. Routine Maintenance shall consist of those services outlined in Exhibit A attached hereto. (b) Repair and replacement work as requested by VAI ("Repair and Replacement"). No payment for any Repair and Replacement shall be due unless VAI has approved of such charges. Services may be commenced with verbal approval by VAI of a written estimate submitted by Contractor. Repair and Replacement includes, without limitation, transmissions repairs, engine repairs, rear end repairs and any other work or repairs exceeding $2,000.00. VAI acknowledges that subcontractors will perform certain repair work. Contractor shall be responsible for assuring that all such subcontracted work will be performed promptly and in accordance with the terms and conditions of this Agreement. (collectively the "Services") 2. Facilities: Contractor represents that its facilities are in good repair and adequately equipped and that it has a sufficient staff to perform all work in a timely manner. All Routine Maintenance shall be completed within 24 hours of any vehicle being brought to Contractor's facility. 3. Compensation: In consideration of Contractor's services during the term of this Agreement, VAI will pay Contractor the shop rate of $85.00 per hour for Routine Maintenance and Repair and Replacement. Effective January 1, 2006 the shop rate will be $90.00 per hour. Materials and sublet work shall be charged at cost plus ten percent. Invoice shall be issued by the 10`h of each month for services performed the previous month. Payment shall be remitted within ten (10) days of receipt of invoice. Contractor's Fueling Facilities may be used by VAI. The cost of Unleaded Gasoline and Diesel Fuel will be at the Contractor's cost plus ten percent. 4. Terms and Termination: This Agreement will be effective as of October 1, 2005 and will terminate on September 30, 2006 unless either party fails to substantially perform the duties and obligations in accordance herewith. In such an event, the other party may terminate this Agreement upon seven (7) days written notice to that party, unless that party cures the breach within the seven (7) day remedy period. Either party may terminate this Agreement without cause upon 30 Days written notice. 5. Relationships and Taxes: The relationship between the parties is that of independent contracting parties, and nothing herein shall be deemed or construed by the parties hereto or by any third party as creating a relationship of principal and agent or partnership, or of a joint venture between the parties. Contractor shall be solely responsible for any tax, withholding or contribution levied by the Federal Social Security Act. Contractor is not entitled to unemployment compensation or other employment related benefits, which are otherwise made available by VAI to its employees. Contractor shall provide VAI an original of its Form W-9 (Request for Taxpayer Identification Number of Certification). 6. Warranty: Contractor shall perform all Services in a prompt, efficient and workmanlike manner. Contractor shall promptly correct any defective work. This warranty shall be in lieu of all other warranties, express or implied. Contractor's sole liability hereunder, whether in tort or in contract, is expressly limited to the warranty provided for herein. 7. Assignment: Contractor's duties hereunder requires particular expertise and skills, and may not be assigned to any third party without the expressed written consent of VAI, and any attempt to do so shall render this Agreement null and void and no effect as respects the assignee (s) and shall constitute an event of default by Contractor. 8. Waiver: Failure to insist upon strict compliance with any terms, covenants, and/ or conditions hereof shall not be deemed a waiver of such term, covenant, or condition, nor shall any waiver or relinquishment of any right or power hereunder at any time or more times be deemed a waiver or relinquishment of such right or power at any other time or times. 9. Benefit: The terms, provisions, and covenants contained in this Agreement shall apply to, inure to the benefit of and be binding upon the parties hereto and their respective heirs, successors in interest, and legal representatives except as otherwise herein expressly provided. 10. Situs and Severability: The laws of the State of Colorado shall govern the interpretation, validity, performance and enforcement of this Agreement. If any provision of this Agreement shall be held to be invalid or unenforceable, the validity and enforceability of the remaining provisions of this Agreement shall not be affected thereby. 11. Modification: This Agreement contains the entire agreement between the parties, and no agreement shall be effective to change, modify, or terminate in whole or in part unless such agreement is in writing and duly signed by the party against whom enforcement of such change, modification, or termination is sought. EXECUTED this day of dash 2006. Vail Associates In A Colorado Corpo tion By: EXECUTED-thls l) day of d&L/1, 2006. By - - _ n ~s APnmvedl 0*0 VWO: Name: a.mrMn DEC&: EXHIBIT A WORK FREQUENCY RATE "A" PM 3,000 miles or $80.00 hr. $85.00 hr after 1/1/05 Preventive Maintenance 250 hours Plus parts & Inspection sublet "Annual" every 12months $80.00 hr. $85.00 hr. after 1/1/05 Preventive Maintenance Plus parts & Inspection sublet NOTE: Included as a part of Exhibit A is the vehicle listing applicable to this agreement as of September 1, 2005. AVON BEAVER CREEK EQUIPMENT LIST BY DEPARTMENT Page 1 Program FMG210 DEPARTMENT: 09 - DIAL- A-RIDE Date 10/04/05 Release 5. z Time 11:45 --DATE-- LICENSE- ---DEPR--- --MAINT- -YTD-- --MILES HRS-- M EQUIP# YR ---MA KE--- --MODEL--- CLASS ---SERIAL NUMBER---- -ACQRD-- -NUMBER- ---COST- --VALUE--- ---LTD-- -MILES BEG-FY CURRNT T 100D 01 FORD E450 TERRATRANS PPL 1FDXE45S7YHB82726 10/31/00 TEMP 83000. 00 0.00 66800. 47 15991 78631 94622 M 101D 01 FORD E450 TERRATRANS PPL 1FDXE45S7YH382727 10/31/00 TEMP 83000. 00 0.00 39699. 53 13466 86325 99791 M 102D 01 FORD E450 TERRATRANS PPL IFDXE45SOYHB82728 10/31/00 TEMP 83000. 00 0.00 35131. 29 15636 73983 89619 M 104D 01 FORD E450 TERRATRANS PPL 1FDXE45S9YHB82730 10/31/00 TEMP 83000. 00 0.00 43064. 62 13575 74613 88188 M 105D 01 FORD E450 TERRATRANS PPL 1FDXE45S7YHB82731 10/31/00 TEMP 83000. 00 0.00 44859. 15 15002 76042 91044 M 106D O1 FORD E450 TERRATRANS PPL 1FDXE45S2YHB82732 10/31/00 TEMP 83000. 00 0.00 42786. 95 16644 72679 89323 M 107D Ol FORD E450 TERRATRANS PPL 1FDXE45S4YHB82733 10/31/00 TEMP 83000. 00 0.00 40176. 91 22394 65320 87714 M 108D O1 FORD E450 TERRATRANS PPL 1FDXE45S6YHB82734 10/31/00 TEMP 83000. 00 0.00 47098. 52 10483 76897 87380 M 110D O1 FORD E450 TERRATRANS PPL IFDXE45SXYH382736 10/31/00 TEMP 83000. 00 0.00 42088. 12 8172 129140 137312 M 111D O1 FORD E450 TERRATRANS PPL 1FDXE45S1YH382737 10/31/00 TEMP 83000. 00 0.00 73824. 06 22934 128531 151465 M 112D O1 CHEV 1500 SUBURBAN L4U 3GNFK16T71G127988 11/08/00 807-CMZ 40000. 00 0.00 15802. 58 12986 62747 75733 M 113D 01 CHEV 1500 SUBURBAN L4U 3GNFK16T81G128664 11/08/00 TEMP 40000. 00 0.00 6548. 68 0 41412 41412 M 215D 92 CHEVY 2500 P/U CHEYEN HTS 1GCGK24K2NE226440 01/01/92 701-ENX 0. 00 0.00 2391. 75 0 47700 47700 M 224D 02 FORD E450 TERRATRANS PPL LEASE FROM D COACH 01/01/02 TEMP 0. 00 0.00 4665. 36 0 65207 65207 M 290D 02 FORD E-450 TERRATRANS PPL 1FDXE45S71HB47190 11/13/01 998-EEP 83000 .00 0.00 25874. 83 15176 66556 81732 M 291D 02 FORD E-450 TERRATRANS PPL 1FDXE45S91HB47191 11/13/01 997-EEP 83000 .00 0.00 24910. 48 17340 59185 76525 M 292D 02 FORD E450 TERRA TRAN PPL 1FDXE45SO1HB47192 12/10/01 999-EEP 100000 .00 0.00 26094. 69 15324 60666 75990 M 293D 02 FORD E-450 PPL 1FDXE45S21HB47193 12/01/01 N/A 100000 .00 0.00 23430. 72 14075 56532 70607 M 294D 02 CHEV 1500 SUBURBAN L4U 1GNFK16Z32J160166 11/20/01 TEMP 40000 .00 0.00 3127. 84 0 22330 22330 M 295D 02 FORD E350 VANTERRA PPL 1FDSE35L82HA24397 12/30/01 TEMP 83000 .00 0.00 22291. 57 17503 79465 96968 M 296D 02 FORD E350 VANTERRA PPL 1FDSE35L82HA24397 12/30/01 105-ENY 83000 .00 0.00 19261 .38 0 75816 75816 M 297D 02 FORD E350 VANTERRA PPL 1FDSE35L62HA24396 01/04/02 TEMP 83000 .00 0.00 26500 .30 9481 73524 83005 M 303D 03 FORD E450 TERRATRANS PPL 1FDXE45M62HB56403 02/01/03 TEMP 83000 .00 0.00 17564 .37 6678 16644 23322 M 314D 93 CHEV 5-10 PU L4P ICCCT19ZXP819619S 06/25/03 4346-YN 5000 .00 0.00 11437 .51 2994 48590 51584 M 316D 93 CHEV 5-10 PU L4P 1GCCT19Z2P8200160 06/25/03 4348-YN 5000 .00 0.00 4786 .53 3000 58497 61497 M 319D 02 FORD E350 VANTERRA PPL IFDSE35512HB76819 01/29/04 592-4CC 0 .00 0.00 226 .66 0 24329 24329 M 356D 03 FORD VANTERRA PPL 1FDSE35L73HA18656 01/01/03 TEMP 83000 .00 0.00 20489 .76 21961 53130 75091 M 357D 03 FORD E350 VANTERRA PPL 1FDSE35L93HA18657 01/09/03 709JUP 83000 .00 0.00 19175 .93 25283 54202 79485 M 358D 03 FORD E350 VANTERRA PPL 1FDSE35L03HA18658 12/24/02 TEMP 83000 .00 0.00 16828 .45 18740 62695 81435 M 359D 03 FORD E450 TERRATRANS PPL 1FDXE45S93HA18659 12/03/02 TEMP 83000 .00 0.00 41982 .13 24666 57328 81994 M 392D 03 FORD E450 TERRATRANS PPL 1FDXE45S32HB44692 12/03/02 TEMP 83000 .00 0.00 23620 .90 18523 58960 77483 M 404D O1 FORD E450 E450 SUPER PPL 1FDXE45S71NB75104 01/28/04 TEMP 0 .00 0.00 2448 .87 0 17164 17164 M 408D 04 FORD E450 TERRA TRAN PPL 1FDXE45S03HB30508 11/20/03 TEMP 83000 .00 0.00 28723 .97 32901 45870 78771 M 433D 94 CHEV. 2500 PICK H4PP 1GCGK24K3RE225044 07/21/05 6429-YN 100000 .00 0.00 1142 .09 0 63357 63357 M 434D 02 FORD E350 VANTERRS PPL 1FDWE35L02HB71234 02/06/04 367-ADF 0 .00 0.00 127 .93 0 6927 6927 M 438D 04 E-450 FORD TT ODYSSEY PPL 1FDXE45P84HA86738 01/01/03 638-KXB 0 .00 0.00 970 .56 7542 4253 11795 M 443D 04 E-450 FORD LEASE VEH. PPL 1FDX845P84HB30043 12/22/04 TEMP 0 .00 0.00 3715 .74 12309 2594 14903 M 444D 04 E-450 FORD SUPER DUTY PPL 1FDXE45S24HA28144 12/22/04 TEMP 0 .00 0.00 1334 .24 9531 2594 12125 M 447D 94 CHEV 2500 SUB L4U 1GNGK26K1RJ412391 03/08/04 EMB9661 0 .00 0.00 2171 .44 0 65332 45412 M 448D 94 CHEV 2500 CHEYEN SUB L4U 1GNGK26K3RJ414174 03/08/04 TEMP 0 .00 0.00 5097 .35 9130 65332 74462 M 492D 04 FORD E350 VANTERRA PPL 1FDSE35L93HB72592 11/20/03 TEMP 83000 .00 0.00 8431 .73 18124 21130 39254 M 493D 04 FORD E350 VANTERRA PPL 1FDSE35L03HB72593 11/20/03 TEMP 83000 .00 0.00 4833 .56 15450 20565 36015 M 494D 04 FORD E350 VANTERRA PPL 1FDSE35L23HB72594 11/20/03 TEMP 83000 .00 0.00 10013 .22 13113 21503 34616 M 495D 04 FORD E350 VANTERRA PPL 1FDSE35L43HB72595 11/20/03 TEMP 83000 .00 0.00 9318 .88 17624 21115 38739 M 519D 04 FORD E350 VANTERRA PPL 1FDSE35L44HA37019 01/14/05 TEMP 0 .00 0.00 2494 .15 16832 6600 23432 M 5201) 04 FORD E350 VANTEPRS PPL 1FDSE35L04HA37020 01/23/05 TEMP 100000 .00 0.00 4141 .86 15499 7635 23134 M 533D 04 FORD E450 TERRA TRAN PPL 1FDXE45S84HA42033 01/23/05 TEMP 109000 .00 0.00 6979 .06 16160 11524 27684 M 534D 04 FORD 2450 TERRATRANS PPL 1FDXE45SX4HA42034 10/31/04 249KXT 83000 .00 0.00 7364 .61 21973 5093 27066 M 535D 04 FORD E450 TERRATRANS PPL 1FDXE45SI41AA42035 10/31/04 251KXI 83000 .00 0.00 3859 .26 19926 6026 25952 M 536D OS E-450 FORD TERRA TRAN PPL 1FDXE45S34HA42036 12/22/04 TEMP 0 .00 0.00 10437 .81 27437 4853 32290 M AVON BEAVER CREEK EQUIPMENT LIST BY DEPARTMENT Page 2 Program FMC210 DEPARTMENT: 09 - DIAL- A-RIDE Date 10/04/05 Release 5.z Time 11:45 --DATE-- LICENSE- DEPR --MAINT -YTD-- --MILES HRS-- M EQUIP# YR ---MAKE--- --MODEL--- CLASS ---SERIAL NUMBER---- -ACQRD-- -NUMBER- -COST --VALUE LTD - -MILES BEG-FY CURRNT T 558D 05 FORD VANTERRA PPL 1FDSE35L14HA56658 01/01/03 TEMP 83000 .00 0 .00 2520 .67 0 53130 20095 M 561D 05 FORD E-350 VANTERRA PPL 1FDSE35L14HA56661 12/08/04 TEMP 0 .00 0 .00 5374 .72 18744 2901 21645 M 889 98 FORD E450 TERRATRANS PPL 1FDXE40S2WHB99096 11/01/98 EMG2865 72000 .00 0 .00 16154 .47 5913 39220 45133 M 988 99 FORD E450 TERRATRANS PPL 1FDXE40S4XHB45817 12/17/99 EMH1459 72000 .00 0 .00 42907 .69 0 80723 80723 M 998 99 CHEV SUB L4U 3GNFK16R3XG173279 10/19/98 EMG1536 33000 .00 0 .00 16620 .25 0 59154 59154 M DAR 04 GENERIC 1 PPL 1 10/31/00 TEMP 83000 .00 0 .00 20431 .63 0 36043 1 M MSC9 01 1 1 MSC 1 05/03/98 1 0 .00 0 .00 92747 .82 0 0 0 M " DEPT TOTALS: ITEMS 57 COST $3,306,000 DEPRECIATED VALUE $0 MAINTENANCE (LTD) $1,142,909 MTHLY CHG + INSUR. AMT $0 MILES DRIVEN (YTD) 656235 HOURS DRIVEN (YTD) / ITEMS 0 / 0 OTHER METER USED (YTD) / ITEMS 0 / 0 COLORADO INTERGOVERNMENTAL RISK SHARING AGENCY (CIRSA) CERTIFICATE OF PARTICIPATION FOR PROPERTY/CASUALTY COVERAGES issued to the Town of Avon CIRSA hereby certifies that the above-named entity is a participating member of CIRSA for property/casualty coverages for the Coverage Period of January 1, 2006 through January 1, 2007. CIRSA liability coverages for the coverage period will be as described in a Princeton Excess & Surplus Lines Insurance Company excess policy and Markel Insurance Company reinsurance policy which will provide the liability and errors and omissions coverages summarized below. CIRSA property and crime coverages for the coverage period will be as described in a CIRSA property policy, NLC Mutual Insurance Company property reinsurance policy and RSUI Indemnity Insurance Company excess policy. The coverages, conditions of membership, and other provisions applicable to CIRSA property/casualty members are described in CIRSA's Bylaws, coverage and/or excess/reinsurance coverage policies, and general policies adopted by the members, as from time to time amended. The types and monetary limits of the coverages to be provided to CIRSA property/casualty members shall be as described below. The scope, terms, conditions, and limitations of the coverages shall be governed by the applicable policies and/or excess/reinsurance policies, the CIRSA Bylaws and Intergovernmental Agreement, and other applicable documents. 1. TYPES OF COVERAGES (subject to CIRSA's liability limit as described in Section H below): A. Property coverage (including auto physical damage) B. Liability coverage: 1. General liability 2. Auto liability 3. Law enforcement liability 4. Public officials errors and omissions liability C. Crime coverage (including employee dishonesty and money and securities) II. CIRSA, ETENTIONS,_LOSS FUNDS, _EXCESS_INSURERS, AGGREGATE LIMITS, AND MEMBER... DEDUCTIBLES: For the coverage described in Section I, CIRSA shall be liable only for payment of the applicable self- insured retentions and only to a total annual aggregate amount for CIRSA members as a whole of the amount of the applicable CIRSA loss fund for the coverage period. There shall be no aggregate excess coverage over any loss fund. Coverages in excess of CIRSA's self-insured retentions shall be provided only by the applicable excess insurers and/or reinsurers in applicable excess and reinsurance policies, and shall be payable only by those excess insurers and/or reinsurers. The limits of coverage provided by the excess insurers and/or reinsurers for the coverage period shall be described in the coverage documents issued to the members. Sublimits, aggregate limits and other limits shall apply as provided in said documents. 2006 Certificate of Participation for Property/Casualty Coverages Town of Avon Pa2,e 2 CIRSA SELF-INSURED RETENTIONS FOR THE COVERAGE PERIOD: A. $500,000 each and every loss and/or occurrence property B. $500,000 each and every loss and/or occurrence liability C. $500,000 each and every claim Public Officials Liability D. $150,000 each and every loss and/or occurrence crime CIRSA LOSS FUND AMOUNTS FOR THE COVERAGE PERIOD: Loss fund amounts shall be as adopted or amended from time to time by the Board of Directors based on the members in the property/casualty pool for the year. Information on current loss fund amounts shall be available from the CIRSA Chief Financial Officer. EXCESS INSURERS/REINSURERS FOR THE COVERAGE PERIOD: A. Property: RSUI Indemnity Insurance Company (excess) and NLC Mutual Insurance Company (reinsurance) B. Liability: Princeton Excess & Surplus Lines Insurance Company (excess) and Markel Insurance Company (reinsurance) C. Excess Crime: Travelers Casualty & Surety Company of America LIMITS/EXCESS LIMITS: A. Excess property: to $500 million per claim/occurrence. B. Excess liability: to $5 million each and every loss and/or occurrence (except excess auto liability: to $1.5 million each occurrence and Public Officials Errors and Omissions to $5 million each and every claim/$] 0 million annual aggregate per member) C. Excess crime (optional): up to $2 million per claim/occurrence III. MEMBER DEDUCTIBLES: A member-selected deductible shall apply to each of the member's claims/occurrences. The deductible amounts selected by the Town of Avon are $5,000* (Liability), $5,000 (Auto Liability), 5,000 (Propery)-and-$51000 (Auto- PhYsical Damage ) . PaymBrit of the deductible shall reduce the amount otherwise payable under the applicable CIRSA retention. In the event of a loss or occurrence involving more than one CIRSA member, each member shall pay its full applicable deductible(s). *Police Professional and Errors and Omissions deductible cannot go below $1, 000. Ili. POLICIES GOVERN PAYMENTS: Payments within the member's deductible(s) and/or CIRSA's self-insured retention(s), or in excess of the member's deductible(s) and/or CIRSA's self-insured retention(s), in connection with any claims/occurrences shall be governed by the excess and/or reinsurance policies. Countersigned on behalf of the Colorado Intergovernmental Risk Sharin Agency. c- Tim . Greer, Ex cutiv trector Memo 'To.. Honorable Mayor and Town Council 1 hm.. Larry Brooks, Town Manager [From-. Dan Higgins , Date.. March 28, 2006 Sei vice Agreement with Vail Associates Inc. (D.A.R.) Background'The Town of Avon operates fleet maintenance out of its Swift Gulch facility located at 500 Swift Gulch Road. We have several annual maintenance contracts with neighboring districts. One of our goals is to secure more third party revenue to help reduce the subsidy of our operation. DOSC USSS Gn-. Attached is a one-year service agreement for 2006 between the Town and Vail Associates Inc. for vehicle maintenance. IFEnanC0a0 OMPOOCaVGnS.' The agreement contains our standard price of $90.00/hour for routine and preventive maintenance as well as repair and replacement. We billed V.A.I. (D.A.R) 2,462 hours of labor ($209,282.00) in 2005. RecommeQ'ti dat5on-a Staff recommends approval of the one-year service agreement with Vail Associates Inc. 'Town Manager Comments. r b1cd d~ 44-