09-16-2005 DESIGN WORKSHOP INC TRANSIT CENTER DESIGNDr.si n Woik.shiy. III(,.
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September 16, 2005
RECEIVED
S EP 2 0 2005
Community Development
Mr. Tambi Katieb, AICP
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400 Benchmark Road
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Re: Town of Avon Transit Center Design
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Dear Tambi:
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Thank you for allowing Design Workshop, Inc. the opportunity to submit a proposal for the Town of
Avon Transit Center project. This project is the first of many capital improvements from the Avon
Town Center West Plan that will forever change the footprint of the Town Center West area. We are
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looking forward to making the Town's vision a reality, one step at a time.
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Design Workshop has retained the original Town Center West and Main Street Public Improvements
Team with Johnson and Kunkel Engineering, LSC Transportation and Otak Architects. We have also
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included Beadin Ganze Engineers (m.e.p. engineering) and Natural Logic (LEED specialist) to our team.
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Our professional experience will provide the town with a well crafted, long lasting transit center for the
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Town Center West area.
Our proposed work program, outlined in this proposal, is based on the ideas espoused in the design
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charrette and supported by Council as part of the "preferred alternative". Understanding how the
proposed transit center fits within the larger vision of Avon Town Center West is necessary to create a
long-lasting outcome that will not need modified or reconstructed.
Our scope of service includes the detailed design and engineering for the entire transit center area
described in the Avon Town Center West charrette preferred alternative. We have provided an exhibit
of this area in our proposal. While we understand and support that the entire transit center will not be
constructed in one phase, our recommendation is to design and engineer the entire transit area once, in
order to be clear on the overall detailed design and engineering intent as construction phasing occurs and
to avoid replicating consultant services. Having a full set of construction drawings for the entire transit
area will allow the Town to make logical decisions on appropriate construction phasing.
The future users of the proposed Town of Avon Transit Center will include Avon Transit, Beaver Creek
Resort Transit and Eco-Transit. Our recommendation is to develop a partnership with these entities in
order to share the costs associated with the design and/or construction of the proposed facilities. Each
transit authority will greatly benefit from a properly designed facility. By developing a partnership, each
of the transit authorities will also have the opportunity to offer specific ideas that may need considered
(Real Time Information systems, GPS, etc) for the functional success of the transit center.
In our previous conversations, we have discussed the opportunity for the Town of Avon to not only
create a new placemaking and community environment in the Town Center West area, but to also create
a "green footprint". Avon truly could be at the forefront of sustainable development by a municipality in
the Rocky Mountains. The Avon Transit Center could be a model project by incorporating LEED
certification/standards into the design and construction. In our proposal, we have included a LEED
consultant that will help us obtain sustainable design and proper certification.
DESIGNWORKSHOP
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We are excited to further design, engineer and help implement the first of many pieces of the Town
Center West and Main Street Public Improvements. The Transit Center will become a financial
investment for the Town that has great economic and social capital return.
Thank you again for the opportunity to submit this proposal. Should you have any questions please do
not hesitate to contact Steven Spears or myself at 970-925-8354. We look forward to hearing from you.
Sincerely,
DESIGN WORKSHOP, INC
Don Ensign, ASLA Steven Spears, ASLA
Principal-In-Charge Project Manager
INTRODUCTION
The Design Workshop Team brings an incredible amount of transit design, planning and engineering experience
to this proposal for the Avon Transit Center project. Design Workshop has teamed with Otak Architects, LSC
Transportation, Johnson Kunkel Engineers, Beaudin Ganze Engineers, and Natural Logic. Below is our
organizational chart:
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On the following pages, we have outlined the following information:
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• Work Plan Intent
• Schedule
• Project Management and Team Coordination
• Scope of Services (Schematic Design through Construction Observation Assistance)
• Assumptions/Exclusions
• List of Drawings/Services
• Site Plan Exhibit
• Fee Estimate
Attached to the proposal are examples of the Ruby Park Transit Center in Aspen, Colorado. This Transit Center
is similar in that it handles the regional bus service, local bus service and skier bus service.
WORK PLAN
The purpose of the Work Plan is to develop a tool to be used by the Town of Avon and the Design Workshop
team as a guide and reference during the design and construction phases of the Avon Transit Center project.
This document will be made available to all project participants and will guide the project managers from notice
to proceed through completion of construction administration.
We believe that the development of a project work plan at project start-up is a fundamental and critical
communication tool for achieving successful performance throughout our projects. The work plan sets forth
standards to be followed, levels of detail to be maintained, budgets, deadlines, and protocols for
communications, documentation, and quality. The work plan clearly informs the team at the beginning of the
project about the scope, specific staff assignments, schedule, and budget. The project manager uses the work
plan as an important tool to monitor progress and anticipate issues. Our approach in accomplishing your work
will focus on effective communication, technical efficiency, product accuracy, responsiveness, and
consideration given to stakeholder input.
SCHEDULE
The Design Workshop team is sensitive to project scheduling needs, particularly in the current climate of
construction fund competitiveness with the level of work being implemented in the Eagle River Valley. Project
team members are involved in developing schedules as part of our project start up, which generates a feeling of
ownership among the staff, and a higher level of commitment to meeting deadlines. Our proposed schedule is as
follows:
Project Kickoff and Schematic Design (30% Design Submittal):
October 1, 2005 through November 1, 2005
Design Development (60% Design Submittal):
November 1, 2005 through December 10, 2005
Construction Documentation and Specifications (95% Design Submittal):
December 10, 2005 through January 25, 2006
Full Bid Documents (100% Design Submittal):
February 1, 2006
PROJECT MANAGEMENT AND TEAM COORDINATION
Steven Spears of Design Workshop will coordinate the plans and specifications together from all other
disciplines for all submittals. Design Workshop will provide overall project management and will be the direct
contract for all consultants on the team and for the Town of Avon. Plans and other input will be coordinated
with Otak (architecture), JKA (structural and civil engineering), BGCE (mechanical electrical plumbing), LSC
(traffic and transportation), and Natural Logic (LEED).
SCHEMATIC DESIGN (30% Design Submittal)
Task I. Project Kick Off
• Coordinate with your managers and staff, organize and conduct a team kickoff meeting with your key
staff, the Transit System operators, and project stakeholders, as appropriate.
• Confirm and distribute CAD standards to our team members; reconcile any differences in CAD
standards not already resolved (layering conventions, naming of layers, font sizes, text styles, line
weights); and implement procedures to control the access to various X-Reference (X-Ref) drawings
(this will assure that no more than one discipline will be updating an X-Ref drawing at any one time
thus minimizing confusion and redirected effort).
• Work with you to establish electronic links through e-mail and FTP sites for all project team members;
and receive, inventory, and distribute electronic files of existing drawings to appropriate team
members.
• As part of our project management plan, establish and confirm the quality assurance/quality control
procedures to be used; the plan will also establish a process for identifying project issues, an issues
resolution process, and methods for reconciling conflicting design direction.
• Establish with your manager, the format and schedule for progress meetings for the purpose of
coordination and resolution of significant project issues.
• Compile survey information for all utilities in the site and connections in the street.
• Establish project team meetings schedule.
• The Town of Avon will be responsible for a geotechnical report prior to design.
A high priority for the design team will be collecting information needed relating to structures, property lines,
topography, utilities, and station location issues as early as possible in the schedule. We anticipate a project kick
off meeting with Town Staff, Town Officials, Eco Transit, Beaver Creek Transit and Avon Transit.
Task IL• Transportation Planning Support
• Assistance in programming, including number of bus movements per day, number of passengers per
day, number of passengers at peak time.
• Review of OTAK draft and final plans regarding traffic circulation and parking layout.
• Review of impacts on traffic movements on adjacent streets
• Identification of appropriate bus ingress/egress routes
• Evaluation of driver sight distances
• Assessment of pedestrian crossing location and appropriate controls
• One on-site meeting to discuss/present preliminary plans
Task III: Traffic Engineering Support
• Development of conceptual plan layouts and circulation plans for bus parking areas
• Evaluation of intersection and cross-section options (including on-street parking) along Benchmark
Road
Development of overall circulation plan
Calculation of ESALs for pavement thickness
One on-site meeting
Task IV. Schematic Design and Programming
This submittal will include transit center building design drawings of bus shelters, transit center building plans
and elevations, building program, pedestrian access and connections, plaza and water feature design,
wayfinding and signage, lighting, materials plan, grading plans, landscaping and irrigation, LEED
certification/design, sections and diagrams, and presentation material needed to convey information to Staff,
Council and the public. A bus transportation plan and traffic analysis will be conducted as needed to test access
and egress for buses based upon the selected concept. Full scale mock-ups of the selected site concept can be
developed to test bus operations and maneuvering with bus operators at a City owned open parking lot with
cones and painted markings.
At the completion of Schematic Design and Programming, we recommend that the Town of Avon select a cost
estimator to allow the project to be estimated against the Town's budget as the design is more refined in Design
Development and Construction Documentation.
Task IV.• Design Review
Presentation drawings including plans, perspective sketches, elevations, sections and models will be prepared
for the Town of Avon Community Development Department. Design review meetings will be held to review
the building design and selected site plan. At the heart of a successful project are the reviews and feedback to
the design team. These reviews range from the informal to the formal, by the owner, the regulatory agencies, the
utility companies, the design team, and the community. Opportunity for review allows key stakeholders to add
knowledge and wisdom to the benefit of a major public investment. For this phase of work, opportunity for
review and input begins with the gathering of information and input from the owner and project stakeholders on
existing conditions, standards, criteria, and policy. At the community level, communication about the project
invites feedback on the look of the project and the values the community wants expressed in its investment.
Design Workshop will include the concept designs on the project web site.
For the design team, feedback will be on a daily basis, integral with the work being performed, and provided by
those with the most experience, from owner representatives, to technical managers of the City of Avon.
DESIGN DEVELOPMENT (60% Design Submittal)
This submittal includes drawings, plans, sections, details special provisions, and supplemental technical
specifications. It will also include a narrative discussion on the course of the design work including
documentation on decisions made, decisions needed on outstanding issues, and recommendations to resolve
those issues. Drawings will have incorporated review comments where applicable. The 60 percent documents
will have developed all of the major design elements and design decisions including canopy designs, bus stop
element locations, lighting locations, interior plans and room sizes for the building, LEED certification/design,
wayfmding and signage plans, material paving plans, grading plans, irrigation plans, landscaping plans and
plant lists, water features and art concepts and design drawings. Civil site plans, details and utility plans will be
included. Mechanical, electrical, plumbing, and structural drawings will be included. Also included with this
submittal will be an updated cost estimate in accordance with the proposed bid item list and coordinated with
Town of Avon's standard specifications. This submittal shall be complete to the degree that it allows reviewers
to understand and comment on the full scope of the work, and that contingencies on any one item are less than
15 percent (10 percent on significant items). Included with this submittal will be an updated cost estimate in
accordance with the proposed bid item list and coordinated with the Town of Avon's standard specifications.
CONSTRUCTION DOCUMENTATION AND SPECIFICATIONS (95% Submittal)
This submittal will include all drawings, special provisions, technical specifications, and updated cost estimates.
Only items of minor significance will remain to be completed. All submittal documents will have incorporated
or resolved 60 percent and other informal review comments. Unresolved comments will be identified and
addressed and reports and studies will be submitted in a final format. Proposed bid items and quantities will be
submitted along with the final estimate, formatted to agree with the bid items.
FULL BID DOCUMENTS AND SPECIFICATIONS (100% Submittal)
This submittal will include the original and electronic file version of all of the contract documents, including the
bid item list and the final engineer's cost estimate, ready for bidding the work. Submittal items will be stamped
and sealed as appropriate. Drawing check prints, along with sealed original calculations, and cost estimating
backup information shall also be provided.
BIDDING AND NEGOTIATION
The Design Workshop team will assist you with bid support services necessary to bid and award the
construction contract. These services will include responding to bidder's questions and updating drawings and
specifications during the bid phase. Other services will include:
• review of the bid documents
• attend the pre-bid conference
• provide design clarifications
• provide addenda to the bid documents as may be required
ASSISTING IN CONSTRUCTION OBSERVATION
The consultant will assist Town of Avon staff and construction administration with design services during
construction as additional services. These services will include:
• review of submittals including shop drawings
• provide design clarification and decisions as required and requested by Town of Avon for response to
the construction contractor
• attend periodic construction office progress meetings when requested by Town of Avon
• when requested, perform periodic field visits during construction to observe construction progress and
document any relevant observations to the Town of Avon
Assumptions
There will be only one contract bid package. The Town of Avon will provide construction
management and inspection services. As-built drawings will be prepared by others (either Town of
Avon, or the contractor).
COST ESTIMATING
The Design Workshop team's estimating procedures will ensure that the estimates generated will be accurate
and reliable. Throughout the design process the Design Workshop team will prepare estimates to support design
reviews at each milestone: 30% Conceptual Design, Design Development and Final Design and during the
bidding process.
It is important that the work presented for bidding represents the best value for the City of Avon. The manner in
which decisions are made and how pieces of the project are documented and detailed and fit the skill levels of
the professional and technical staff associated with the work will have a large bearing on the ultimate costs of
the project. Approaches and ideas for achieving competitive costs are outlined below:
• Appoint team and task leaders with experience in packaging construction documents for this type of
project, and for the many discipline interfaces present.
• Simplify the project documents.
• Try to utilize "off the shelf' materials in creative ways to stretch the budget.
• Design to cost.
• Provide bid alternatives.
• Review materials and construction techniques with suppliers and contractors.
Having a reliable construction cost estimate early in the design process is a critical component for the overall
success of the project.
AVON TRANSIT CENTER PROPOSAL ASSUMPTIONS
Below is the list of assumptions that have been made in preparing the scope of service and fee proposal. Please
review and provide comment should the list be added to or reduced.
Transit Center Building
• Transit architecture design
• Ticket counter
• Bathrooms
• Waiting area
• Mechanical room
• Break/Storage room
• Consideration for rail expansion
• Flexible space for small coffee shop
• Informational area
• Interior Wayfinding and signage
• Structural engineering
• Mechanical, electrical, and plumbing engineering
• Interior design
• Interior lighting
• LEED Certification
Transit Plaza
• Bus stop pads (Properly engineered)
• Water feature
• Pedestrian plaza design
• Art element
• Bus wayfinding and signage
• Bus Shelters
• Site amenities such as benches, bollards, planters, trash receptacle
• Site lighting
• Street trees
• Storm sewer drainage
• Sanitary sewer system
• Dry utilities
• Crosswalks and sidewalks
• Snowmelt system
• LEED Certification
Benchmark Road
• Repairing of asphalt (damage from construction)
• Future bus stop pads
• Bus shelters
• Snowmelt sidewalks
• Site lighting
• Bus wayfinding and signage
• Site amenities such as benches, bollards, trash receptacles
• Street trees
• Storm sewer drainage
• Crosswalks and sidewalks
• Bulb outs
AVON TRANSIT CENTER PROPSAL EXCLUSIONS
Below is the list of exclusions that have been made in preparing the scope of service and fee proposal. Please
review and provide comment should the list be added to or reduced.
• Items not identified in Assumptions
• Geotechnical report
• Entitlements and legal work
• Approvals or zone/code changes
• Environmental approvals/investigation
• Public review process beyond council meetings
Avon Transit Center
DesignWorkshop and all subconsultants
Company Item Description
Urban Design Drawings
Desi nWorksho
Cover Sheet
Desi nWorksho
Index, Gen Notes, Abbrv., Symbols
Desi nWorksho
Transit Center Site Plan
Architectural Drawings for Transit Center Bldg.
Olak
Floor Plan 1/4" =1'-0"
Otak
Reflected Ceiling Plan 1/4"=1'-0"
Otak
Roof Plan 1/4" =1'-0"
Otak
Roof Details
Otak
Buildin Elevations 1/4" =1'-0"
Otak
Building Elevations 1/4" =1'-0"
Otak
Building Sections
Otak
Wall Sections and Details
Otak
Wall Sections and Details
Otak
Window Schedule and Details
Otak
Large Scale Restroom Plans
Otak
Interior Elevations
Otak
Interior Details
Otak
Interior Details
Otak
Room Finish Schedule
Otak
Door Schedule
Otak
Door Details
Otak
Quality Control
Otak
Cost Estimate
Otak
Meetings
Otak
LEED Charrette
Otak
Value Engineering
Otak
Specifications
Presentation Models and Drawings
Otak
3D Drawings, Perspectives Renderings
JKA
Civil Plans and Details
JKA
Existing Site Plan 1"=20'-0"
JKA
Demolition Plan 1"=20'4"
JKA
Drainage/Grading Plan 1"=20'-0"
JKA
Utilities Relocation and Geometry Plan 1"=20'-0"
JKA
Site Details and Notes
JKA
Regulation Site Plan Si na a and Striping 1"=20'-0"
JKA
Quality Control
JKA
Cost Estimate
JKA
Meetings
JKA L
EED Charrette
JKA V
alue Engineering
JKA S
ecffications
3569-AVON Transit Center-drawing listxls Page 1 of 4
Avon Transit Center
DesignWorkshop and all subconsultants
Company Item Description
Structural Plans and Details
JKA
General Notes 8 Structural Calculations
JKA
Foundation Plan
JKA
Roof Framing Plan
JKA
Building Foundation Sections and Details
JKA
Sections and Details
JKA
Sections and Details
JKA
Shelter Plans Sections and Details
JKA
Miscelaneous Site Footings & Details
JKA
Retaining Wall Sections and Details
JKA
Quality Control
JKA
Cost Estimate
JKA
Meetings
JKA
LEED Charrette
JKA
Value En ineerin
JKA
Specifications
Electrical Plans and Details
BGCE
Single Line Diagram, Load and Fault Current Calcs.
BGCE
Site Lighting and Electrical Plan
BGCE
Lighting Plan
BGCE
Power Plan
BGCE
Panel Schedules
BGCE
Special Systems - Phone, Data, Fire Alarm, Access Control & CCTV Plan
BGCE
Electrical Details
BGCE
Communication Systems Plan & Details
BGCE
Quality Control
BGCE
Cost Estimate
BGCE
Meetings
BGCE
LEED Charrelte
BGCE
Value En ineerin
BGCE
Specifications
BGCE
Lighting calcs for LEED Interior/Exterior
BGCE
Da li htin factor/ glare calcs for LEED
BGCE
Snowmelt Plan
BGCE
Snowmell Details
3569-AVON Transit Center-drawing listAs Page 2 of 4
Avon Transit Center
DesignWorkshop and all subconsultants
Company Item Description
BGCE
Mechanical, Plumbing and Fire Protection
BGCE
HVAC Floor Plan
BGCE
HVAC calcs and Schematics
BGCE
HVAC Controls Plans
BGCE
Mechanical Schedules & Details
BGCE
Plumbing Cold Water Distribution Floor Plan
BGCE
Plumbing (Drainage, Wastes 8 Vents Isometrics
BGCE
Plumbing Roof Drainage Plan
BGCE
Plumbing Schedules & Details
BGCE
Plumbing Schedules & Details - 2
BGCE
Fire Protection Floor Plans & Details
BGCE
S ecifications
BGCE
Quality Control
BGCE
Cost Estimate
BGCE
Meetings
BGCE
LEED Charrette
BGCE
Value Engineering
Landscape, Irri ation Plans and Details
Design Workshop
Site Materials Plan
Design Workshop
General Notes & symbols
Design Workshop
Grading Plan
Design Workshop
Planting Plan
Design Workshop
Irrigation Plan
Design Workshop
Irrigation Details
Design Workshop
Waterfeature Plan
Design Workshop
Waterfeature Details and Sections
Design Workshop
Planting Plan
Design Workshop
Planting Details and Sections
Design Workshop
Site Furniture Details
Design Workshop
Design Details and sections
Design Workshop
Exterior Lighting
Design Workshop
Presentation Drawings
Design Workshop
Specifications
Design Workshop
Quality Control
Design Workshop
Cost Estimate
Design Workshop
Meetings
Design Workshop
LEED Charrette
Design Workshop
Value Engineering
Transportation Consultants
LSC
Assistance in programming, including bus movements per day, assan ers per day and at peak time
LSC
Review of Olak draft and final plans regarding traffic circulation and parking layout
LSC
review of impact on traffic movements on adjacent streets
LSC
Identification of appropriate bus in ressle ress routes
LSC
Evalutation of driver sight distances
LSC
Assessment of pedestrian crossing location and appropriate controls
LSC
Meetin s
3566-AVON Transit Center-drawing Iist.xls Page 3 of 4
Avon Transit Center
DesignWorkshop and all subconsultants
Company Item Description
LEED Program
Natural Logic
LEED Orientation Lead Charrette
Natural Logic
Project Meetings
Natural Logic
Design Research Regional Best Practices
Natural Logic
Design Research Government Incentives
Natural Logic
Design Research Local Incentives
Natural Logic
Design Research Advanced Product and Materials
Natural Logic
Leed Task Management
Natural Logic
Bi-Week Conference call meetings
Natural Logic
Project Coordination
Natural Logic
Project Report
Natural Logic
O+M Manual
Natural Logic
Document Design Process
Si na a and Graphics
Design Workshop
Programming Sheet
Design Workshop
Interior Si na a Plan
Design Workshop
Interior Si na a details and sections
Design Workshop
Exterior Si na a Plan
Design Workshop
Exterior Si na a Details and Sections
Design Workshop
Meetings
Design Workshop
Cost Estimate
Design Workshop
Specification
3569-AVON Transit Center-drawing Iist.xls Page 4 of 4
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AVON TRANSIT CENTER PROPOSAL FEE /D.,
The Design Workshop Team fee for the proposal scope of service is
By signing this letter, you are authorizing Design Workshop, Inc. to commence services immediately for a fee of
7-1 This fee does not include reimbursable expenses such as telephone calls, meals, lodging and travel.
Reimbursable fees will be billed at a cost + 15% on top of this proposed fee. The contract provisions of the
existing Town Center West and Main Street Public Improvements Project shall be binding on these additional
services unless modified herein.
Don Ensign, FASLA
Principal-in-Charge
APPROV BY IENT:OF By: 8 Date:
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