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07-15-1984 Nurse Space LeaseGrounds & Buildings Department (970) 328 -8700 Fax: (970) 328 -7720 TDD: (970) 328 -8797 December 26, 1996 Mr. Larry Brooks Town of Avon PO Box 975 Avon, CO 81620 Re: Lease Space for Nursing Dear Larry: EAGLE COUNTY, COLORADO Eagle County Building P.O. Box 850 590 Broadway Eagle, Colorado 81631-0850 The Counties new space in the Avon Center should be complete by early February. At which time we will move the County Nurse office. The current lease has expired and has been handled as a month to month lease for the last two years. During this time the County has continued quarterly lease payments. With the office move planned for early February, how do you want the termination of this lease agreement? As a suggestion, the County would pay for January and prorate out February. Please let me know what you think. Sincerely, dt-o- Mike J. Bradley Manager Buildings and Grounds Dept. MEMO TO: HONORABLE MAYOR & TOWN COUNCIL MEMBERS FROM: WILLIAM D. JAMES, TOWN MANAGER DATE: MARCH 6, 1992 RE: COUNTY NURSE SPACE The County currently utilizes space in the Municipal Building for their Health Care Services. The space is approximately 400 square feet. The County has used this space since 1984. We are now in dire need of the space for storage and a work room. The need has been brought on by the addition of a Public Relations position and expansion of our needs over the last eight years. We would like to notify the County that effective January 1, 1993 the space will no longer be available. The contract calls for ninety days notice, but we want to give them plenty of time to relocate. Attached is a copy of the lease. INTERGOVERNMENTAL LEASE THIS INTERGOVERNMENTAL LEASE, made as of and effective the 15th day of July , 1984, between THE TOWN OF AVON, a municipal corporation, hereinafter referred to as "Avon" or the "Town ", and the COUNTY OF EAGLE, hereinafter referred to as the "County ". W I T N E S S E T H: I. That Avon does hereby lease to the County the following described property situated in Avon, County of Eagle, State of Colorado, to be used for County purposes, viz: II. Approximately 400 square feet of office space (the exact amount to be determined on the basis of final drawings, but not less than 350 square feet) to be used by the Eagle County Nursing Service in the building known as the Avon Town Hall building for a term of one year, commencing on a date to be agreed upon by the parties, but in the absence of any other agreement, the term shall begin the lst day of July, 1984, and end the 30th day of June, 1985, renewable for four succeeding one -year terms, upon notification of the intention to renew not more than 180 days nor less than thirty days prior to the end of the existing term and the end of each extended one -year term. III. And the County agrees to pay as rent for the said premises the sum of Fourteen Dollars and Sixty Cents ($14.60) per square foot per year (based on $12.60 per square foot for debt service and $2.00 for utilities), payable in four quarterly installments, in advance, on the lst day of the month in which the lease commences and the first day of each third month thereafter. Upon renewal, the rental may be modified to pass on to the County any increased cost of utilities. The County further agrees to make a lump sum payment of the full cost of remodeling the space into a room suitable for the Eagle County Nursing Service, in accordance with plans approved by the County. Said lump sum payment which the County agrees to make shall in no case exceed the full cost of remodeling or the sum of fourteen thousand nine hundred seventy -four dollars and no cents ($14,974.00), whichever is the lesser. IV. The County covenants with Avon that, at the expiration of the term of this Lease, the County will yield up the premises to Avon without further notice in as good condition as the same were entered upon by the County, loss by ordinary wear and tear excepted; Avon shall provide heat, water, electric, sewer and janatorial services and the County shall pay telephone service. The County shall be solely responsible for all property owned by it in the leased premises, and the Town shall have no responsibility therefor. The County is solely responsible for the security of all County -owned property in the leased premises and the Town accepts no responsibility for -2- �_., damage to such property. All risks in connection with the use of the leased premises shall be risks of the County. V. The County agrees to indemnify and save the Town, its agents and employees harmless from any and all liability, claims, damages or injuries to any person, including injury to the County, or any of its employees, representatives, agents, guests, licensees, invitees, patrons or any other person whomsoever, and all expenses of investigating and defending against same: (1) arising from or alleged to have arisen from or connected with the use of or operations on the leased premises or (2) caused or claimed to be caused by the independent acts of the County, its agents or employees, or the concurrent acts of the Town or its agents or employees. VI. The Town agrees to indemnify and save the County, its agents and employees harmless from any and all liability, claims, damages or injuries to any person, including injury to the town, or any of its employees, representatives, agents, guests, licensees, invitees, patrons or any other person whomsoever occurring during the construction of improvements prior to occupancy by the County, and all expenses of investigating and defending against same: (1) arising from or alleged to have arisen from or connected with the use of or operations on the leased premises or (2) caused or claimed to be -3- caused by the independent acts of the Town, its agents or employees. VII. The County shall have access to the premises only during hours when the building within which the premises are located is open to the public, unless other arrangements are made for access at other times acceptable to the Town. In no event shall the County conduct business with the general public except during hours when the entire building is open to the general public. VIII. The County shall permit Avon to have free access to the premises hereby leased for the purpose of examining or exhibiting the same, or to make needful repairs or alterations of such premises, which Avon may see fit to make. IX. Either party may terminate this Lease with or without cause upon ninety days' notice in writing to the other party. In the event the County is required to vacate the premises because of termination by the Town prior to the expiration of the primary term and the four extended one -year terms, the County shall be reimbursed $250.00 for each month of the fourth and fifth years of the extended terms during which the County is denied use of the improvements installed by it, being a maximum of $6,000 for the two -year period. X. It is expressly understood and agreed by and between the parties hereto that in case said premises are -4- destroyed or damaged by fire, so as to remain untenable during the term of this Lease, no rent shall accrue from the date of such destruction until the same are again ready for occupancy. XI. All written notices to the County shall be given by certified mail to the following address: to. ATTEST: Board of County Commissioners County of Eagle P.O. Box 850 Eagle, Colorado 81631 All written notices and payments to Avon shall be made Town Manager Town of Avon P.O. Box 935 Avon, Colorado 81620 WITNESS the hands and seals of the parties aforesaid: COUNTY OF EAGLE, STATE OF COLORADO By and Through its BOARD OF COUNTY COMMISSIONERS By By ierk of t oar d /of W. Keith Troxe , Chairman County Commissioners ATTEST: TOWN OF AVON '_ By B I �/ V,, Town C erk Mayor t/ 4 MUN16 -5- s - INTERGOVERNMENTAL LEASE THIS INTERGOVERNMENTAL LEASE, made as of and effective the 15th day of July 1984, between THE TOWN -OF AVON, a municipal corporation, hereinafter referred to as "Avon" or the "Town ", and the COUNTY OF EAGLE, hereinafter referred to as the "County ". W I T N E S S E T H I. That Avon does hereby lease to the County the following described property situated in Avon, County of Eagle, State of Colorado, to be used for County purposes, viz: II. Approximately 400 square feet of office space (the exact amount to be determined on the basis of final drawings, but not less than 350 square feet) to be used by the Eagle County Nursing Service in the building known as the Avon Town Hall building for a term of one year, commencing on a date to be agreed upon by the parties, but in the absence of any other agreement, the term shall begin the lst day of July, 1984, and end the 30th day of June, 1985, renewable for four succeeding one -year terms, upon notification of the intention to renew not more than 180 days nor less than thirty days prior to the end of the existing term and the end of each extended one -year term. III. And the County agrees to pay as rent for the said premises the sum of Fourteen Dollars and Sixty Cents ($14.60) per square foot per year (based on $12.60 per square foot for debt service and $2.00 for utilities), payable in four quarterly installments, in advance, on the 1st day of the month in which the lease commences and -the fir -st day of each third month thereafter. Upon renewal, the rental may be modified to.pass on to the County any increased cost of utilities. The County further agrees to make a lump sum payment of the full cost of remodeling the space into a room suitable for the Eagle County Nursing Service, in accordance with plans approved by the County. Said lump sum payment which the County agrees to make shall in no case exceed the full cost of remodeling or the sum of fourteen thousand nine hundred seventy -four dollars and no cents ($14,974.00), whichever is the lesser. IV. The County covenants with Avon that, at the expiration of the term of this Lease, the County will yield up the premises to Avon without further notice in as good condition as the same were entered upon by the County, loss by ordinary wear and tear excepted; Avon shall provide heat, water, electric, sewer and janatorial services and the County shall pay telephone service. The County shall be solely responsible for all property owned by it in the leased premises, and the Town shall have no responsibility therefor. The County is solely responsible for the security of all County -owned property in the leased premises and the Town accepts no responsibility for -2- damage to such property. All risks in connection with the use of the leased premises-shall-be risks of the County. V. The County agrees -to indemnify and save the Town, its agents and employees harmless from any and all liability, claims, damages or injuries to any person, including injury to the County, or any of its employees, representatives, agents, guests, licensees, invitees, I patrons or any other person whomsoever, and all expenses of investigating and defending against same: (1) arising from or alleged to have arisen from or connected with the use of or operations on the leased premises or (2) caused or claimed to be caused by the independent acts of the County, its agents or employees, or the concurrent acts of the Town or its agents or employees. VI. The Town agrees to indemnify and save the County, its agents and employees harmless from any and all liability, claims, damages or injuries to any person, including injury to the town, or any of its employees, representatives, agents, guests, licensees, invitees, patrons or any other person whomsoever occurring during the construction of improvements prior to occupancy by the County, and all expenses of investigating and defending against same: (1) arising from or alleged to have arisen from or connected with the use of or operations on the leased premises or (2) caused or claimed to be MIS caused by the independent -acts of the Town, its agents or employees. VII. The County shall have access to the premises only during hours when the building within which the premises are located is open to the public, unless other arrangements are made for access at other times acceptable to the Town. In no event shall the County conduct business with the general public except during hours when the entire building is open to the general public. VIII. The County shall permit Avon to have free access to the premises hereby leased for the purpose of examining or exhibiting the same, or to make needful repairs or alterations of such premises, which Avon may see fit to make. IX. Either party may terminate this Lease with or without cause upon ninety days' notice in writing to the other party. In the event the County is required to vacate the premises because of termination by the Town prior to the expiration of the primary term and the four extended one -year terms, the County shall be reimbursed $250.00 for each month of the fourth and fifth years of the extended terms during which the County is denied use of the improvements installed by it, being a maximum of $6,000 for the two -year period. X. It is expressly understood and agreed by and between the parties hereto that in case said premises are IL41 a � destroyed or damaged by-fire,- so as to- remain untenable during the term of this Lease, no rent shall accrue from the date of such destruction until the same are again ready for occupancy. XI. All writ -ten notices to the-County shall -be given by certified mail to the following address: Board of County Commissioners County of Eagle P.O. Box 850 Eagle, Colorado 81631 All written notices and payments to Avon shall be made to. Town Manager Town of Avon P.O. Box 935 Avon, Colorado 81620 WITNESS the hands and seals of the parties aforesaid: COUNTY OF EAGLE, STATE OF COLORADO By and Through its ATTEST: BOARD OF COUNTY COMMISSIONERS By. By: _ �J c �i ri Wff o t Boar o W. KeithTrooxei, Chairman uny Commissioners ATTEST, TOWN OF AVON By By c Town C erk Ma or MUN16 -5- J�x Town of Avon P. O. Box 975, Avon, CO 81620 (303) 949 -4280 July 25, 1984 Mr. Brad Jones County Manager Town of Eagle P.O. Box 850 Eagle, CO 81631 Dear Mr. Jones, Please find enclosed two(2)executed copies of the Intergovernmental Lease between the Town of Avon and Eagle County. If there are any questions please feel free to call. Sincerely, `- triciaf� Doyye Town Clerk Enclosures TELEPHONE 303/328 -7311 Board of County Commissioners Ext 241 Assessor Ext 202 Clerk and Recorder Ext 217 Sheriff Eagle: Ext 211 Basalt: 927 -3244 Gilman: 827 -5751 Treasurer Ext 201 Administration Ext 241 Animal Shelter 949 -4292 Building Inspection Ext 226 or 229 Community Development Ext 226 or 229 County Attorney Ext 263 Engineer Ext 236 Environmental Health Ext 238 Extension Agent Ext 247 Library Ext 255 Public Health Eagle: Ext 252 Vail: 476 -5844 Personnel Ext 241 Purchasing Ext 245 Road and Bridge Ext 257 Social Services 328 -6328 EAGLE COUNTY Eagle, Colorado 81631 July 20, 1984 Bill James, Town Manager Town of Avon P.O. Box D Avon, Colorado 81620 RE: Nursing Services Intergovermental Lease. Dear Bill; I'm enclosing four copies of a revised intergovermental lease for the space occupied by the County Health Nurse. Note in paragraph III near the end where the "not to exceed" price has been inserted. There are no other changes, from the lease as submitted by the Town in May, that I'm aware of. Please review and if acceptable return a couple of signed copies to my attention for our file. Thanks again for all the help you and Norman Wood have given me. Very Sincerely, y,�tG2/es Brad J , County Manager Encl: BJ /lrl cc:File Board of County Commissioners County Attorney County Nursing Services Director TO: Mayor and Town Council FROM: William James, Town Manager DATE: May 17, 1984 SUBJECT: Nurses Space in Town Hall Please find attached a letter from Brad Jones, Eagle County Administrator, concerning the Nurses Space in the Town Hall. Brad has expressed some concerns in regards to the cost of the construction of the offices for the County Nurse. The total cost for design and construction is estimated at $14,974. Brad is requesting that given this amount that a couple of changes be addressed in the contract. 1) The contract for the space be extended from the original three years to five years. Given that the agreement can be terminated with 90 days written notice, I see no problems in going with a three year lease with an additional annual renewal for two more years. 2) County retrieve some of the initial construction cost if the contract is cancelled prior to the five year term. The only area of concern I have with this change is that the Town may have to remodel the area again for its future use. In particular, the sink that is installed in the examining room. Perhaps terms to the effect of a minimum refund such as $2,994.80, ($14,974 - 5 = $2,994.80). Each additional year the same amount would be applied less any remodeling cost to the Town which would probably be minimal for removing the sink. The other option is to give a straight credit of $2,994.80 per year for any length of time prior to the five year period. I prefer this option. 3) The last item Brad addressed was that the County be held harmless through the negligence or accident of the contractor or contractors on site for that specific project. I do not have any problems with this change and indeed the space will be completed probably around June 1. RECOMMENDED ACTION: Authorize the Town Attorney to amend the agreement with Eagle County for office space as follows: 1) Renewable terms for an additional two years. 2) Allow for a straight credit of $2,994.80 per year if the contract is cancelled prior to five year lease. 3) Add a hold harmless clause for the construction period. 'TELEPHONE 303/328 -7311 Board of County Commissioners Ext 241 Assessor Ext 202 Clerk and Recorder Ext 217 Sheriff Eagle: Ext 211 Basalt: 927 -3244 Gilman: 827 -5751 Treasurer Ext 201 Administration Ext 241 Animal Shelter 949 -4292 Building Inspection Ext 226 or 229 Community Development Ext 226 or 229 County Attorney Ext 263 Engineer Ext 236 Environmental Health Ext 238 Extension Agent Ext 247 Library Ext 255 Public Health Eagle: Ext 252 Vail: 476 -5844 Personnel Ext 241 Purchasing Ext 245 Road and Bridge Ext 257 Social Services 328 -6328 EAGLE COUNTY Eagle, Colorado 81631 May 10, 1984 Bill James, Town Manager Town of Avon Box D Avon, Colorado 81620 RE: Acceptance of Design and Construction Cost of Nursing Space Dear Bill: This letter formerly acknowledges action recently taken by the Board of County Commissioners to approve the design and construction costs for the remodeling of the space within the Town of Avon's Municipal Building for the County Nurse office. The total design and cost, as presented in your letter of April 20th, of $14,974.00 was agreed upon by the Board of County Commissioners. However, due to the higher than expected cost of remodeling of that space, the Commissioners would like to request that the Town Council consider extending the contract for five years rather than the initial three. By doing this the higher than anticipated cost could be spread across two additional years. We would still want to leave in the clause that the contract could be terminated. In addition, I would like to suggest that if the contract were terminated prior to that five year time, the County might he able to retrieve some of that initial cost. One other item the County Commissioners would like to have included in the contract prior to their singing would_be the fact that during this construction period the County would in fact be held harmless on any occurrences that might happen through the negligence or accident of the contractor or contractors on site for that specific space for the County Nurse.. Other than that we find the contract, as presented by you, fully acceptable. Page Z Bill James, Town Manager Nursing Space I hope that this maximum cost of $14,974.00 might in fact be reduced through cost savings or other things that might occur within the construction process. However, we won't know the results of that for several months. Thank you, members of the Town Council, and other members on your staff for your continued help in developing this space for the County Nurse. A special thanks also to Norm Wood for being very helpful in assisting with the development of this project. If there are any questions, please don't hesitate to contact myself or members of the Roard of County Commissioners. In behalf of the Board of County Commissioners, I remain, Sincerely yours, Brad Jon County Manager xc: Board of County Commissioners County Attorney Nursing Supervisor TELEPHONE 303/328 -7311 1 Board of County Commissioners Ext 241 Assessor Ext 202 Clerk and Recorder Ext 217 Sheriff Eagle: Ext 211 Basalt: 927 -3244 Gilman: 827 -5751 Treasurer Ext 201 Administration Ext 241 Animal Shelter 949 -4292 Building Inspection Ext 226 or 229 Community Development Ext 226 or 229 County Attorney Ext 263 Engineer Ext 236 Environmental Health Ext 238 Extension Agent Ext 247 CEIVEDMAR 151984 EAGLE COUNTY Eagle, Colorado 81631 March 14, 1984 Bill James Acting Town Manager Town of Avon P. 0. Box "D" Avon, Colorado 81620 Dear Bill: Enclosed find two copies of an Intergovernmental Lease that has been recently prepared by our legal staff i'n the County. This agreement incompasses those items that I had requested which were simplicity and a short duration lease that might be re- newable -for a specified number of times. I would call to your attention the fact that this lease is originally written on a year to year basis, subject to two additional renewal periods; that this agreement is cancelable with a ninety day notice from either party;: and it also indicates that the Town of Avon will.l. be providing the utilities and cleaning and that the County will provide the phone service. I appreciate very much the attention that has been given to this request and the expedi'ti'ous manner in which the Town has proceeded to remodel the space for the County Health Nurse. Library Ext 255 This lease is naturally a preliminary copy, . subject to revision. We would anticipate, following review-by yourself, your town council Public Health and members of your legal staff, that there may to fact be some 'Eagle: Ext 252 revisions. Vail: 476 -5844 Personnel s , Ext 241 a. < Purchasing Ext 245 Road and Bridge Ext 257 Social Services ,too-A¢13A March 14, 1984 Bill James Acting Town Manager Town of Avon Intergovernmental Lease Once again, please keep in mind we are attempting to keep this agreement on a rather simple, non - technical basis, thereby making it easier for each of us non -legal types to understand what is encompassed in it. I hope that you will find this preliminary to be satisfactory. If I can answer any additional questions or you need further information, please don't hesitate to call. Again, thank you very much for the cooperation shown the County thus far as we attempt to work together to provide a convenient health service agency center for those residents in the Upper Eagle Valley area. Sincerely yours, B ones County Manager xc: Board of County Commissioners Jim Fritze, Asst County Attorney Marge Gates, Public Health Director encl: (2) INTERGOVERNMENTAL LEASE RECEIVED MAR 15 W4 RY U9j- R—' EVISION THIS INTERGOVERNMENTAL LEASE, made this day of , 1984, between THE TOWN OF AVON, a municipal corporation, hereinafter referred to as "Avon," and the COUNTY OF EAGLE, hereinafter referred to as the "County." W I T N E S S E T H That Avon does hereby lease to the County the following described property situated in Avon, County of Eagle, State of Colorado, to be used for County purposes, viz: Approximately 400 square feet of office space to be used by the Eagle County Nursing Service in the building known as the Avon Town Hall building for the term beginning 1984, and ending 1985, and renewable for two succeeding years. And the County agrees to pay as rent for the said premises the sum of Five Thousand Eight- Hundred Forty Dollars ($5,840.00) per year, payable in four quarterly installments, in advance, of One Thousand Four Hundred Sixty Dollars ($1,460.00) each. The County further agrees to make a lump sum payment of $ for the remodeling of the space into a room suitable for the Eagle County Nursing Service. And the County covenants with Avon that, at the expiration of the term of this lease, the County will yield up the premises to Avon without further notice in as good condtion as the same were entered upon by the County, loss by ordinary wear and tear excepted; Avon shall provide heat, water, electric, sewer and janatorial services and the County shall pay telephone service. Either party may terminate this Lease with or without cause upon ninety days' notice in writing to the other party. And the County shall permit Avon to have free access to the premises hereby leased for the purpose of examining or e r, Ir r= DATEIh,11N 3Yl —?1P-1 SUBJECT TO REVISION exhibiting the same, or to make needful repairs or alterations of such premises, which Avon may see fit to make. It is expressly understood and agreed by and between the parties hereto that in case said premises are destroyed or damaged by fire, so as to remain untenable during the term of this Lease, no rent shall accrue from the date'- of such destruction until the same are again ready for occupancy. All written notices to the County shall be given by certified mail to the following address: Board of County Commissioners County of Eagle P.O. Box 850 Eagle, Colorado 81631 All written notices and payments to Avon shall-.be made to: Town Manager Town of Avon P.O. Box 935 Avon, Colorado 81620 WITNESS THE HANDS AND SEALS OF THE PARTIES AFORESAID: COUNTY OF EAGLE, STATE OF COLORADO By and Through its ATTEST: BOARD OF COUNTY COMMISSIONERS By: By; Clerk of the Boar of W. Keith Troxe , Chairman County Commissioners ATTEST: TOWN OF AVON By: By. Town Clerk Mayor -2- TO: Mayor and Town Council FROM: William D. James, Acting Town Manager DATE: March 23, 1984 SUBJECT: Lease Agreement with County for Nurse's space in Municipal Building Please find attached the Lease Agreement between the Town of Avon and Eagle County for space in the Municipal Building for the County Nurse. The County originally drafted the agreement. I have made some minor modifications such as: Original-Agreement Amendments Lease Amount $5,840 per year Change to sq. ft. basis of $14.60 No increase for utilities $2.00 per sq. ft adjusted annually for utilities (up or down) I reviewed these changes with Brad Jones, County Administrator, and he agreed with the Agreement. Recommended Action: Authorize the Mayor to sign the Lease Agreement with the County. U INTERGOVERNMENTAL LEASE THIS INTERGOVERNMENTAL LEASE, made this day of , 1984, between THE TOWN OF AVON, a municipal corporation, hereinafter referred to as "Avon" or the "Town ", and the COUNTY OF EAGLE, hereinafter referred to as the "County." W I T N E S S E T H: That Avon does hereby lease to the County the following described property situated in Avon, County of Eagle, State of Colorado, to be used for County purposes, viz: Approximately 400 square feet of office space (the exact amount to be determined on the basis of final drawings, but not less than 350 square feet) to be used by the Eagle County Nursing Service in the building known as the Avon Town Hall building for a term of one year, commencing on a date to be agreed upon by the parties, but in the absence of any other agreement, the term shall begin the lst day of July, 1984, and end the 30th day of June, 1985, renewable for two succeeding years, upon notification of the intention to renew thirty days prior to the end of the existing term. And the County agrees to pay as rent for the said premises the sum of Fourteen Dollars and Sixty Cents ($14.60) per square foot per year (based on $12.60 per square foot for debt service and $2.00 for utilities), payable in four quarterly installments, in advance, on the lst day of the month in which the lease commences and the first day of each third month thereafter. Upon renewal, the rental may be modified to pass on to the County any increased cost of utilities. The County further agrees to make a lump sum payment of the full cost of remodeling the space into a room suitable for the Eagle County Nursing Service, in accordance -with plans approved by the County. The County covenants with Avon that, at the expiration of the term of this lease, the County will yield up the premises to Avon without further notice in as good condition as the same were entered upon by the County, loss by ordinary wear and tear excepted; Avon shall provide heat, water, electric, sewer and janatorial services and the County shall pay telephone service. The County shall be solev responsible for all property owned by it in the leased premises, and the Town shall have no responsibility therefor. The County is solely responsible for the security of all County -owned property in the leased premises and the Town accepts no responsibility for damage to such property. All risks in connection with the use of the leased premises shall be risks of the County. The County agrees to indemnify and save the Town, its agents and employees harmless from any and all liability, claims, damages or injuries to any person, including injury to the County, or any of its employees, - 2 - representatives, agents, guests, licensees, invitees, patrons or any other person whomsoever, and all expenses of investigating and defending against same: (1) arising from or alleged to have arisen from or connected with the use of or operations on the leased premises or (2) caused or claimed to be caused by the independent acts of the County, its agents or employees, or the concurrent acts of the Town or its agents or employees. The County shall have access to the premises only during hours when the building within which the premises are located is open to the public, unless other arrangements are made for access at other times acceptable to the Town. In no event shall the County conduct business with the general public except during hours when the entire building is open to the general public. The County shall permit Avon to have free access to the premises hereby leased for the purpose of examining or exhibiting the same, or to make needful repairs or alterations of such premises, which Avon may see fit to make. Either party may terminate this Lease with or without cause upon ninety days' notice in writing to the other party. It is expressly understood and agreed by and between the parties hereto that in case said premises are destroyed or damaged by fire, so as to remain untenable during the term of this Lease, no rent shall accrue from the - 3 - date of such destruction until the same are again ready for occupancy. All written notices to the County shall be given by certified mail to the following address: Board of County Commissioners County of Eagle P.O. Box 850 Eagle, Colorado 81631 All written notices and payments to Avon shall be made to: Town Manager Town of Avon P.O. Box 935 Avon, Colorado 81620 WITNESS THE HANDS AND SEALS OF THE PARTIES AFORESAID: COUNTY OF EAGLE STATE OF COLORADO By and Through its ATTEST: BOARD OF COUNTY COMMISSIONERS By By Clerk of the Board of W. Keith Troxel, Chairman County Commissioners ATTEST: TOWN OF AVON By By Town Clerk Mayor MUNI6 - 4 - TELEPHONE 303/328 -7311 Board of County Commissioners Ext 241 Assessor Ext 202 Clerk and Recorder Ext 217 Sheriff Eagle: Ext 211 Basalt: 927 -3244 Gilman: 827 -5751 Treasurer Ext 201 Administration Ext 241 Animal Shelter 949 -4292 Building Inspection Ext 226 or 229 Community Development Ext 226 or 229 County Attorney Ext 263 Engineer Ext 236 Environmental Health Ext 238 Extension Agent Ext 247 Library Ext 255 Public Health Eagle: Ext 252 Vail: 476 -5844 Personnel Ext 241 Purchasing Ext 245 Road and Bridge Ext 257 Social Services 328 -6328 EAGLE COUNTY Eagle, Colorado 81631 March 6, 1984 Mr. Bill James Acting Town Manager Town of Avon Box "D" Avon, Colorado 81620 Dear Bill: Please accept my apologies for the delay in notifying you of our acceptance of the layout for the space to be used by the Public Health Nurse. In my rush to accomplish many tasks before leaving for a week, I inadvertently overlooked this item. We are looking forward to occupying the space as we feel it is an ideal location and will be a benefit to all the residents in the area. Please feel free to call upon the County for any assistance you feel necessary to expedite this project.. If you have any questions, please call me. Sincerely, Braes County Manager xc: Board of County Commissioners Marge Gates, Public Health Director TELEPHONE 303/328 -7311 Board of County Commissioners Ext 241 Assessor Ext 202 Clerk and Recorder Ext 217 Sheriff Eagle: Ext 211 Basalt: 927 -3244 Gilman: 827 -5751 Treasurer Ext 201 Administration Ext 241 Animal Shelter 949 -4292 Building Inspection Ext 226 or 229 Community Development Ext 226 or 229 County Attorney Ext 263 Engineer Ext 236 Environmental Health Ext 238 Extension Agent Ext 247 Library Ext 255 Public Health Eagle: Ext 252 Vail: 476 -5844 Personnel Ext 241 Purchasing Ext 245 Road and Bridge Ext 257 Social Services 328 -6328 1. EAGLE COUNT Y Eagle, Colorado 81631 "7 December 7, 1983 Dick Blodgett, Town Manager Town of Avon Box "D" Avon, Colorado 81620 RE: Available Space for Public Health in Avon Dear Dick: As you are no doubt aware, the County is removing their Public Health Service from the Vail Valley Medical Center. The Vail Center has a very urgent need for additional space. The Board of County Commissioners have agreed with this need and will be moving from that location shortly. The County has met with the Eagle Valley School District and they have generously provided a space in the Eagle -Vail school building. The availability of this space is for a very short time, likely through the spring of 1984. With the above background, I now want to explain the reason for this request to you and the Town of Avon. The desire to seek an easily accessahle location for residents of the upper valley has brought us to Avon. Due to the central location between Red Cliff /Minturn and Edwards /Wolcott, the trip to Avon would be very easy to accomplish. Is there space available now or in the near future in the Town office complex for the Public Health function? If so, would you consider leasing to the County a space for this public service? I have not gone into the more explicit details that we can discuss if space is available. I will assure you that the County does not want the Town of Avon to incur unnecessary expenses nor expect this. We are looking for space and reaching agreement by negotiation for use of this space. 9ECEIVEDOEC - 81983. Page 2 December 6, 1983 Space for Public Health The term of lease can also be established by you. We don't expect the lease to be a long term (many years) agreement. I hope a favorable response to this inquiry can be made. If you would like for me to appear before your Town Council or meet with yourself to discuss this, please let me know. Thanks in advance, Dick, for your consideration of this request. Very sincerely, Brad Joni County Manager xc: Board of County Commissioners Nursing Service County Attorney