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TC Agenda 08-13-2013 Retreat TOWN OF AVON, COLORADO TOWN OF AVON MEETINGS FOR TUESDAY, AUGUST 13, 2013 RETREAT BEGINS AT 9:00 AM – WALKING MOUNTAINS SCIENCE CENTER – LOWER LEVEL REGULAR MEETING BEGINS AT 5 PM AVON TOWN HALL, ONE LAKE STREET Avon Council Meeting Agenda 13 08 13 Page 1 PRESIDING OFFICIALS MAYOR RICH CARROLL MAYOR PRO TEM TODD GOULDING COUNCILORS DAVE DANTAS, CHRIS EVANS, JENNIE FANCHER, ALBERT “BUZ” REYNOLDS, JR., JAKE WOLF TOWN STAFF TOWN ATTORNEY: ERIC HEIL TOWN MANAGER: VIRGINIA EGGER TOWN CLERK: PATTY MCKENNY ALL REGULAR MEETINGS ARE OPEN TO THE PUBLIC EXCEPT EXECUTIVE SESSIONS. GENERAL COMMENTS ARE WELCOME DURING PUBLIC COMMENT, AND COMMENTS ARE ALSO WELCOME ON ANY AGENDA TOPIC. PLEASE VIEW AVON’S WEBSITE, HTTP://WWW.AVON.ORG, FOR MEETING AGENDAS AND MATERIALS. AGENDAS ARE POSTED AT AVON TOWN HALL, AVON RECREATION CENTER, AND AVON LIBRARY. THE AVON TOWN COUNCIL MEETS THE 2ND AND 4THTUESDAYS OF EACH MONTH. ______________________________________________________________________________________________________________ 9:00 A.M. TOWN COUNCIL RETREAT (MODERATOR: GREG MORRISON, THE MORRISON GROUP) 1. CALL TO ORDER & ROLL CALL 2. APPROVAL OF AGENDA 3. Six Month Review 3.1 Assessment and Critique of the Past Six Months – Accomplishments, Concerns, Relationships, Meeting Format 3.2 Length of Agendas 3.3 One Meeting/Two Meetings per Month 3.4 Verify Roles and Responsibilities: Council, Mayor, Mayor Pro-tem, Town Manager 3.5 Role and responsibility of subcommittees 3.6 Communication - Council to Council, Council to Manager, Council to Staff, Manager to Council, Staff to Council, Council to PZC 4. Avon in a Leadership Role 5. Review and Update of the 2013-14 Strategic Plan 6. 2014 Budget: Schedule and Approval Process 7. Avon Businesses – Council Calls to Thank Each Business 8. EXECUTIVE SESSION for Discussion of a Personnel Matter under C.R.S. §24-6-402(2) (F) Concerning Town Manager Performance Review. 2:00 P.M. ADJOURN (OR EARLIER) 5:00 P.M. REGULAR COUNCIL MEETING 1. CALL TO ORDER & ROLL CALL 2. APPROVAL OF AGENDA 3. EXECUTIVE SESSION Meet with Town Attorney for the purpose of receiving legal advice pursuant to Colorado Revised Statute §24-6-402(4)(b) related to settlement matters regarding Town of Avon v Traer Creek Metropolitan District, 2008 CV 0385 and Traer Creek, LLC, et.al. v Town of Avon 2010 CV 316 TOWN OF AVON, COLORADO TOWN OF AVON MEETINGS FOR TUESDAY, AUGUST 13, 2013 RETREAT BEGINS AT 9:00 AM – WALKING MOUNTAINS SCIENCE CENTER – LOWER LEVEL REGULAR MEETING BEGINS AT 5 PM AVON TOWN HALL, ONE LAKE STREET Avon Council Meeting Agenda 13 08 13 Page 2 5:30 PM A VON L IQUOR AUTHORITY MEETING (SEE PAGE 3 FOR DETAILED AGENDA) 5:45 PM REGULAR MEETING RECONVENES 1. PUBLIC COMMENT 2. ACTION ITEMS 2.1. Amendment 64 Use and Regulation of Marijuana 2.1.1. Amendment 64: Review of Town Responsibilities and State of Colorado Actions (Sam Mamet, Executive Director, CML) 2.1.2. First Reading of Ordinance No. 13-11, Series of 2013, Ordinance establishing A Temporary Moratorium on the Operation of Marijuana Cultivation, Product Manufacturing and Testing Facilities, Retail Marijuana Stores and Marijuana Clubs (Patty McKenny, Assistant Town Manager) 2.2. Recreation Center Phase 2 Expansion and Recreational Amenities 2.2.1. Update – Estimated Costs for Construction and O&M; Activity Programming 2.2.2. Review of an Unlimited Tax General Obligation Voter Question for the November 5, 2013 Ballot (Scott Wright, Finance Director, and Jonathon Heroux, Piper Jaffray) 2.2.3. Action on IGA with Eagle County for Participation in November 5, 2013 Coordinated Mail Ballot Election (Patty McKenny, Assistant Town Manager) 2.3. Resolution 13-22, Series of 2013, Resolution Approving the Execution and Delivery by Kayak Affordable Housing Corporation of a Mortgage Loan and Subordinate Notes (Gerry Flynn, Polar Star Properties) 2.4. Revised Resolution 13-17, Series of 2013, Resolution Approving the Execution and Delivery By Buffalo Ridge Affordable Housing Corporation of a Mortgage Loan and Subordinate Notes; Authorizing Subordinate Notes Principal in an Amount not to exceed $850,000 and Authorizing Incidental Action for the Buffalo Ridge Affordable Housing Corporation HUD Refinance (Gerry Flynn, Polar Star Properties, Calvin Hanson, Sherman and Howard) 2.5. First Reading for Ordinance No. 13-10, Series of 2013, Ordinance authorizing the execution and Delivery of a State & Municipal Lease/Purchase Agreement dated August 27, 2013 between the Town of Avon and Commerce Bank to purchase a loader, forklift and sander pursuant to the Exhibit A of such Agreement (Scott Wright, Finance Director) 2.6. Review and Action on Railroad Bridge Trestle, Wings and Columns Refurbishment in the Amount of $98,107 with Monies being provided from the Capital Projects Fund (Virginia Egger, Town Manager) TOWN OF AVON, COLORADO TOWN OF AVON MEETINGS FOR TUESDAY, AUGUST 13, 2013 RETREAT BEGINS AT 9:00 AM – WALKING MOUNTAINS SCIENCE CENTER – LOWER LEVEL REGULAR MEETING BEGINS AT 5 PM AVON TOWN HALL, ONE LAKE STREET Avon Council Meeting Agenda 13 08 13 Page 3 2.7. Public Hearing on Second Reading of Ordinance 13-09, Series of 2013, Ordinance Amending Title 7 of the Avon Municipal Code, including General Procedures, Planned Unit Development Amendments, Natural Resource Protection Standards, and Engineering Improvement Standards (Matt Pielsticker, Senior Planner) 3. VILLAGE AT AVON 3.1. Settlement Update (Eric Heil, Town Attorney) 3.2. Action on Resolution No. 13-23, Series of 2013, a Resolution approving several documents related to the Village (at Avon) Litigation Settlement, including: the Access Easement Agreement; the Amended and Restated Nottingham Dam Easement and Assignment Agreement; the Partial Assignment of amended and Restated Conveyance of Roadways, Parkland and Easements; and, the Revocable License Agreement for Snow Storage 3.3. Review of Utility Road (or Haul Access Road) Alignment for Grading Permit and Possible Retaining Wall Permit 3.4. Review of Taxable Bond Structure through 2030 and Status of Bond Documents 4. Town Appointment to the Colorado Municipal League’s Policy Committee (Virginia Egger, Town Manager) 5. Minutes from July 17, 2013 6. COMMITTEE MEETING UPDATES: COUNCILORS AND MAYOR 6.1. ECO Board Meeting (Buz Reynolds, Councilor) 6.2. UERWA Board Meeting (Todd Goulding, Mayor Pro Tem) 6.3.Channel 5 Meeting Update (Jake Wolf, Councilor) 6.4. 2015 Championship Meeting Update (Jennie Fancher, Councilor) 6.5. EGE Air Alliance Meeting (Rich Carroll, Mayor) 7. COUNCIL COMMENTS 8. MAYOR REPORT AND FUTURE AGENDA ITEMS 9. ADJOURNMENT FUTURE AGENDA ITEMS: Action on Election for Purposes of Ballot Question for Expansion of Recreation Center and other Recreation Improvement TOWN OF AVON, COLORADO AVON LIQUOR LICENSING AUTHORITY MEETING FOR TUESDAY, AUGUST 13, 2013 MEETING BEGINS AT 5:30 PM AVON TOWN HALL, ONE LAKE STREET Avon Council Meeting Agenda 13 08 13 Page 4 PRESIDING OFFICIALS CHAIRMAN RICH CARROLL VICE CHAIRMAN TODD GOULDING BOARD MEMBERS DAVE DANTAS, CHRIS EVANS, JENNIE FANCHER ALBERT “BUZ” REYNOLDS, JR., JAKE WOLF TOWN STAFF TOWN ATTORNEY: ERIC HEIL TOWN MANAGER: VIRGINIA EGGER TOWN CLERK: PATTY MCKENNY ALL LIQUOR BOARD MEETINGS ARE OPEN TO THE PUBLIC EXCEPT EXECUTIVE SESSIONS COMMENTS FROM THE PUBLIC ARE WELCOME DURING PUBLIC HEARINGS PLEASE VIEW AVON’S WEBSITE, HTTP://WWW.AVON.ORG, FOR MEETING AGENDAS AND MEETING MATERIALS AGENDAS ARE POSTED AT AVON TOWN HALL AND RECREATION CENTER, AND AVON LIBRARY 1. CALL TO ORDER AND ROLL CALL 2. APPROVAL OF AGENDA 3. PUBLIC COMMENT 4. RENEWAL LIQUOR LICENSES 4.1. Applicant Name: Y&Z Inc. d/b/a Nozawa Sushi and Kitchen Address: 240 Chapel Place, Avon, CO 81620 Owner: Yong Hu Yuan Type of License: Hotel and Restaurant Liquor License 5. MINUTES FROM JULY 17, 2013 6. ADJOURNMENT