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TC Agenda 08-09-2011TOWN OF AVON, COLORADO AVON WORK SESSION MEETING FOR TUESDAY, AUGUST 9, 2011 MEETING BEGINS AT 3 PM AVON TOWN HALL, ONE LAKE STREET Avon Council Meeting.11.08.09 Page 1 of 5 PRESIDING OFFICIALS MAYOR RICH CARROLL MAYOR PRO TEM KRISTI FERRARO COUNCILORS DAVE DANTAS, CHRIS EVANS, TODD GOULDING AMY PHILLIPS, ALBERT “BUZ” REYNOLDS, JR. TOWN STAFF TOWN ATTORNEY: ERIC HEIL TOWN MANAGER: LARRY BROOKS TOWN CLERK: PATTY MCKENNY ALL WORK SESSION MEETINGS ARE OPEN TO THE PUBLIC EXCEPT EXECUTIVE SESSIONS COMMENTS FROM THE PUBLIC ARE WELCOME; PLEASE TELL THE MAYOR YOU WOULD LIKE TO SPEAK UNDER NO. 2 BELOW ESTIMATED TIMES ARE SHOWN FOR INFORMATIONAL PURPOSES ONLY, SUBJECT TO CHANGE WITHOUT NOTICE PLEASE VIEW AVON’S WEBSITE, HTTP://WWW.AVON.ORG, FOR MEETING AGENDAS AND MEETING MATERIALS AGENDAS ARE POSTED AT AVON TOWN HALL AND RECREATION CENTER, ALPINE BANK, AND AVON LIBRARY THE AVON TOWN COUNCIL MEETS ON THE SECOND AND FOURTH TUESDAYS OF EVERY MONTH 3:00 PM 1. INQUIRY OF THE PUBLIC FOR COMMENT AND APPROVAL OF AGENDA 3:00 PM – 3:30 PM 2. COUNCIL AND STAFF UPDATES a. Financial Matters (Finance Department) Memo only b. Update on I-70 Transportation Operations Facility Project (Justin Hildreth, Town Engineer) Review status of bidding process for Swift Gulch project / Memo only c. Tract J Eagle River Bridge – Update Town Council on Condition of the old Concrete Bridge Pier (Shane Pegram, Project Engineer) Remove unsightly bridge pier from river near Sunridge area/ Memo only d. Town of Avon Public Works Facility Relocation, Lot 5 Village(at Avon) Filing 1 Design Review Board (DRB) Submittal (Justin Hildreth, Town Engineer) Update on progress with Village (at Avon) DRB / Memo only e. Memo of Understanding between Snowball, LLC and Town of Avon (Meryl Jacobs, Recreation Director) Update on progress made with Snowball LLC promoters for securing event / Memo only f. Eagle Valley Fire Protection District’s “Community Wildfire Protection Plan” (Sally Vecchio, Assistant Town Manager Community Development) Update on ERFPD Wildfire Plan and resident survey / Memo only g. Nottingham Power Plant Project Update (Matt Pielsticker, Planner II) Review status of renovating and installation of the waterwheel h. Update on Metcalf Road Widening and Drainage Improvements Project (Shane Pegram, Project Engineer) Review status of easement acquisition for project 3:30 PM – 4:00 PM 3. BUDGET 2012: a. Budget Calendar and Retreat Agenda (Scott Wright, Assistant Town Manager Finance) Confirm topics for budget retreat TOWN OF AVON, COLORADO AVON WORK SESSION MEETING FOR TUESDAY, AUGUST 9, 2011 MEETING BEGINS AT 3 PM AVON TOWN HALL, ONE LAKE STREET Avon Council Meeting.11.08.09 Page 2 of 5 3:30 PM – 4:00 PM 3. BUDGET 2012: CONTINUED b. 2012 Capital Improvement Program 5 – Year Plan Final Project Schedule with Corresponding Revenues and Expenses (Justin Hildreth, Town Engineer) Review proposed 5 Year Plan for Capital Improvement Project Fund 4:00 PM – 5:00 PM 4. MALL IMPROVEMENTS’ PLAN SCENARIOS (Chris Green, Chairman PZC, Pedro Campos, Zehren & Associates, Sally Vecchio, ATM, Community Development) Review PZC recommendations for improving the mall area 5:00 PM 5. ADJOURNMENT TOWN OF AVON, COLORADO AVON LIQUOR LICENSING AUTHORITY MEETING FOR TUESDAY, AUGUST 9, 2011 MEETING BEGINS AT 5 PM AVON TOWN HALL, ONE LAKE STREET Avon Council Meeting.11.08.09 Page 3 of 5 PRESIDING OFFICIALS CHAIRMAN RICH CARROLL VICE CHAIRMAN KRISTI FERRARO BOARD MEMBERS DAVE DANTAS, CHRIS EVANS, TODD GOULDING AMY PHILLIPS, ALBERT “BUZ” REYNOLDS, JR. TOWN STAFF TOWN ATTORNEY: ERIC HEIL TOWN MANAGER: LARRY BROOKS TOWN CLERK: PATTY MCKENNY ALL LIQUOR BOARD MEETINGS ARE OPEN TO THE PUBLIC EXCEPT EXECUTIVE SESSIONS COMMENTS FROM THE PUBLIC ARE WELCOME DURING PUBLIC HEARINGS PLEASE VIEW AVON’S WEBSITE, HTTP://WWW.AVON.ORG, FOR MEETING AGENDAS AND MEETING MATERIALS AGENDAS ARE POSTED AT AVON TOWN HALL AND RECREATION CENTER, ALPINE BANK, AND AVON LIBRARY 1. ROLL CALL 2. INQUIRY OF THE PUBLIC FOR COMMENT AND APPROVAL OF AGENDA 3. PUBLIC HEARING : REPORT OF CHANGES: MODIFICATION OF PREMISES a.. Applicant: Yerf LLC d/b/a Ticino Restaurant Address: 100 W. Beaver Creek Blvd, Unit 127 Manager: Charles Frey Type: Hotel and Restaurant Liquor License b. Applicant: China Garden Inc, d/b/a China Garden Address: 100 W. Beaver Creek Blvd, Unit 125 Manager: Sharon Mou Type: Hotel and Restaurant Liquor License 4. RENEWAL OF LIQUOR LICENSES a. Applicant: China Garden Inc. d/b/a China Garden Address: 100 W. Beaver Creek Blvd, Unit 125 Manager: Sharon Mou Type: Hotel and Restaurant Liquor License 5. CONSENT AGENDA: a. Minutes from July 12, 2011 6. ADJOURNMENT TOWN OF AVON, COLORADO AVON REGULAR MEETING FOR TUESDAY, AUGUST 9, 2011 MEETING BEGINS AT 5:30 PM AVON TOWN HALL, ONE LAKE STREET Avon Council Meeting.11.08.09 Page 4 of 5 PRESIDING OFFICIALS MAYOR RICH CARROLL MAYOR PRO TEM KRISTI FERRARO COUNCILORS DAVE DANTAS, CHRIS EVANS, TODD GOULDING AMY PHILLIPS, ALBERT “BUZ” REYNOLDS, JR. TOWN STAFF TOWN ATTORNEY: ERIC HEIL TOWN MANAGER: LARRY BROOKS TOWN CLERK: PATTY MCKENNY ALL REGULAR MEETINGS ARE OPEN TO THE PUBLIC EXCEPT EXECUTIVE SESSIONS COMMENTS FROM THE PUBLIC ARE WELCOME DURING CITIZEN AND COMMUNITY INPUT AND PUBLIC HEARINGS PLEASE VIEW AVON’S WEBSITE, HTTP://WWW.AVON.ORG, FOR MEETING AGENDAS AND MEETING MATERIALS AGENDAS ARE POSTED AT AVON TOWN HALL AND RECREATION CENTER, ALPINE BANK, AND AVON LIBRARY THE AVON TOWN COUNCIL MEETS ON THE SECOND AND FOURTH TUESDAYS OF EVERY MONTH 1. CALL TO ORDER AND ROLL CALL 2. APPROVAL OF AGENDA 3. DISCLOSURE OF POTENTIAL CONFLICT OF INTEREST 4. COMMUNITY & CITIZEN INPUT a. Open Space Advisory Committee Introduction of Toby Sprunk, new Director (Rich Carroll, Mayor) b. Walking Mountain School Open House (Markian Feduschak, Executive Director) c. Special Events Update (Danita Chirichillo, Special Events Supervisor) Updates on Dock Dogs & USA Pro Cycling Challenge (Adam Lueck) 5. CONSENT AGENDA a. Minutes from July 12, 2011 6. ORDINANCES a. Public Hearing on Ordinance No. 11-11, Series of 2011, Second Reading, An Ordinance Referring a Ballot Question to the November 1, 2011 Election Regarding Sales Tax and Accommodations Tax Increases for the Avon Sustainable Transit Project b. Public Hearing on Ordinance No. 11-12, Series of 2011, Second Reading, An Ordinance Referring a Ballot Question to the November 1, 2011 Election Regarding Accommodations Tax Increase for the Avon Special Events Project (Eric Heil, Town Attorney) Review two referred ballot questions that propose increases in sales and accommodations taxes in order to fund Avon’s Sustainable Transit Project and Special Events Project c. Ordinance No. 11-13, Series of 2011, First Reading, An Ordinance of the Town Council of the Town of Avon Referring for Referendum an Amendment to the Avon Home Rule Charter (Eric Heil, Town Attorney) Proposed housing keeping charter amendments that align with State Statutes 6. ORDINANCES - CONTINUED TOWN OF AVON, COLORADO AVON REGULAR MEETING FOR TUESDAY, AUGUST 9, 2011 MEETING BEGINS AT 5:30 PM AVON TOWN HALL, ONE LAKE STREET Avon Council Meeting.11.08.09 Page 5 of 5 d. Ordinance No. 11-10, Series of 2011, First Reading, Ordinance Amending Title 7 of the Avon Municipal Code for the Purpose of Clarifying the Duration and Expiration Requirements of Section 7.16.100 Special Review Use (Sally Vecchio, Assistant Town Manager Community Development) Proposed legislation addresses the purpose of clarifying the duration and expiration requirements of the Avon Development Code, Section 7.16.100 e. Ordinance No. 11-14, Series of 2011, First Reading. An Ordinance Amending Section 2.08.040 (a) of the Avon Municipal Code to Increase Municipal Court Fees (Eric Heil, Town Attorney) Proposed legislation that increases court fee from $15 to $25 which is consistent which statewide fee amount 7. NEW BUSINESS a. Intergovernmental Agreement between Eagle County Clerk & Recorder’s Office and Town of Avon for Administration of Coordinated Mail Ballot Election (Patty McKenny, Assistant Town Manager Management Services) Agreement that outlines the administration of the November 1, 2011 coordinated mail ballot election 8. TOWN MANAGER REPORT 9. TOWN ATTORNEY REPORT 10. MAYOR REPORT 11. EXECUTIVE SESSION a. Meet with Town Attorney for the purpose of receiving legal advice to specific legal questions pursuant to Colorado Revised Statute §24-6-402(4)(b) related to pending litigation regarding Town of Avon v Traer Creek Metropolitan District, 2008 CV 0385 and Traer Creek, LLC, et.al. v Town of Avon 2010 CV 316 b. Meet with Town Attorney for the purposes of determining positions relative to matters that may be subject to negotiations; developing strategy for negotiations, and instructing negotiators, as related to Swift Gulch Project Funding 12. ADJOURNMENT FUTURE COUNCIL AGENDA DATES & PROPOSED TOPICS: AUGUST 23RD: Amended IGA between Eagle County & TOA regarding Swift Gulch Project, Notification of Award of Construction Management Services for Swift Gulch Project, Review of Noxious Weeds Management Plan