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PZC Minutes 090208Town of Avon Planning & Zoning Commission - -,� Meeting Minutes for September 2, 2008 AVON Avon Town Council Chambers Meetings are open to the public Avon Municipal Building 1400 Benchmark Road SITE TOUR (5:00pm — 5:15pm) Description: Walk down Main Street with Britina Design Group for final review. WORK SESSION (5:15pm — 5:30pm) Description: Discussion of Regular Meeting agenda items. Open to the public. REGULAR MEETING (5:30pm) Call to Order The meeting was called to order at 5:35pm. II. Roll Call Commissioners Evans and Lane were absent. III. Additions and Amendments to the Agenda Staff suggested that item V -B. Resolution 08-06, be tabled to the next meeting. Additionally, Staff recommended that Item VII, Final Design Review, be moved before Item VI, Main Street Final Review. All Commissioners were in favor of these amendments to the Agenda. IV. Conflicts of Interest There were no conflicts of interest to disclose. V. Consent Agenda A. Approval of the August 19, 2008 Meeting Minutes. B. Approval of Resolution 08-06, Recommending Denial of the `Avon 21' PUD Application for Lots 21, 65A, 65B, Tract Q, and Parcel TK -3, Block 2, Benchmark at Beaver Creek Subdivision Commissioner Struve motioned to accept V-A, August 19, 2008 meeting minutes, and Commissioner Goulding seconded the motion, and all Commissioners were in favor. VI. Main Street Final Review Description: Justin Hildreth, Town Engineer, and the professional design team hired to implement the public way improvements piece of the Town Center West Investment Plan (the Plan), pursuant to the provisions of Title 12, Avon Municipal Code (AMC) and the Implementation section of the Pian, will provide a presentation of the finalized drawings and materials of Main Street. Discussion: Justin Hildreth introduced the design team and the plan for the meeting. Bob Couri, a principal for Britina Design Group, began the presentation with a breakdown of the process to date. Bob continued by presenting several three-dimensional perspective images walking through the stretch of Main Street. A flythrough program was presented. In response to the flythrough near the Sheraton property gathering area, Commissioner Struve asked what the Tivoli lights would look like. The designers stated that these would be LED lights no larger than the size of your finger. Commissioner Goulding questioned the visual and physical elements traveling from Benchmark Road to the right hand turn to Main Street (or left to continue down Benchmark Road), and was concerned with the design from an automobiles perspective. The designers presented material differentiations, signage, and way finding elements that are being proposed. The Site Tour was conducted. Commissioner Lane was in attendance after the Site Tour. Commissioner Green asked what the next steps were for the Commission. Eric Heidemann responded that a motion will be required and if there were no outstanding issues a recommendation of approval would be appreciated. Mr. Couri finished by presenting the design including the potential art pieces and their locations. He outlined the compliance of the design with the West Town Center Design Guidelines and Investment Plan. Commissioner Green questioned the Hydrodynamic separation system. Justin Hildreth further described the system and how it worked. The Britina Design Group went through the banners presented at the meeting that outlined the Public Art, Hardscape materials, Street Furnishings, Lighting, and Wayfinding signage. Commissioner Struve questioned the pavers and asked if they were individual pavers or stamped concrete. The Design Group responded that they were individual pavers. Commissioner Struve questioned the movable street furniture. The Design Team responded that removal from the area could be an issue and could pose an extra maintenance requirement to corral the furniture in the evening. Commissioner Struve stated that the proposed bike racks do not work and suggested that the Design Group use ones similar to the ones seen in Beaver Creek. Commissioner Green questioned the need for Holiday lighting permanently in the trees along the street. Justin Hildreth stated that the requirement was in the Investment Plan and that it was less maintenance demanding to leave them up given the longevity of the LED lights. Commissioner Struve asked if this sign package approval would bring forth a precedent for future monument signs. Eric Heidemann responded that that would not be the case. Commissioner Lane stated most of his comments were expressed at the work session and the only outlying concern is the Historical Panels. He doesn't want the panels to be cheap non - substantial in appearance. Commissioner Prince liked the plan, but had concerns about the entrance onto Main Street from the Avon Road round -a -bout. Commissioner Roubos questioned the use of all the different colors. She had concerns if it was going to be overly colorful or if it would have an amazing affect. Commissioner Struve questioned the removal of all of the mature trees. He wanted the consultants to pass information onto the public. He also wanted to have as many lights `addressable' as possible to create a greater amount of interest. He also wanted the bike and ski racks addressed. He suggested the Paulo Alto usage. Commissioner Goulding didn't want to see the over usage of the "bad" or "back of house" elements of developments. Commissioner Green stated that the bollards would be an issue especially with the snow plows in the interim until the snow melt comes on board. He stated that he doesn't feel the entry from Avon Road less than sufficient. Commissioner Goulding moved to approve the Main Street design with the condition of a Bike and Ski Rack, and an intensive study on the entry off of Avon Road is undertaken. Commissioner Struve seconded the motion and it passed with a 6-0. VII. Final Design Review Sutter Residence Property Location: Lot 12, Block 4, Wildridge Subdivision 15712 Wildridge Road East Applicant 1 Owner: Ryan Sutter Description: This lot will be accessed off of Wildridge Road East and the proposed residence will measure approximately 6,370 sq. ft. including the garage area. The building is designed with gabled roofs and utilizes stucco, stone, wood shingles and wood siding on the exterior walls. Discussion: Jared Barnes presented staff's report to the Commission. Jared explained that, as presented, the design expressed two dwelling units and the need to remove the kitchen in the 'guest house' in order to comply with the application and design intent. The history of the lot was highlighted. Jared highlighted the site and building design aspects of the project, and suggested several revisions to the drawings prior to moving the application forward. With all of the revisions and inconsistencies mentioned, staff recommends tabling this application to address these issues. Commissioner Struve questioned if there have been other similar designs approved for separated single-family residences before. Bob Sutter, the architect for the project, introduced himself and explained that there were no objections to staff's comments except for the desire to have additional retaining wall stepping in order to comply with the guidelines. He explained that catch basins will be utilized to address the drainage concerns near the retaining walls. Commissioner Struve questioned whether or not a duplex was contemplated. Mr. Sutter responded that yes, that idea was explored, but that is not the intention of the current owners. Commissioner Prince asked if the ability to access with an easement through the water tank lot was explored. Mr. Sutter explained that he could not find the appropriate party to pursue this approach and they are accessing the property at the highest point possible. Chairperson Green questioned if other options for the lower retaining walls were explored in design review. Mr. Sutter responded that structured retaining walls were the only way to make this site design possible and to make 4' walls is impossible. A discussion continued with respect to the ability to design a single-family residence with an efficiency kitchen instead of technically creating a duplex. Eric Heidemann read the definition for "Efficiency Kitchen," and explained the process involved, and the application up for review tonight. Commissioner Prince suggested that the single-family (with ca retakerlefficiency unit) be a future discussion item on a future meeting to explore the possibilities. Commissioner Goulding questioned whether or not a guardrail will be utilized. Mr. Sutter responded that they will build one if it is required by code. Commissioner Goulding also asked if the shrub plantings near the retaining walls would receive irrigation. The applicant explained that a drain system in front of the walls is proposed and a structural engineer has designed the wall cross sections. There are no solar panel design specifications yet, but they will be provided. Commissioner Goulding continued by cautioning to applicant about approaching the height requirement, and the need for a material board. Jared responded that this was a suggested condition of approval. Commissioner Goulding also suggested the use of varying tree sizes. Commissioner Struve was in general agreement with the design, as presented. The retaining walls and the proximity of landscaping were highlighted as the only concerns. Commissioner Roubos explained her concern with the appearance of the retaining walls that are not screened by the structure. Mr. Sutter responded that they will take staff's recommendation, and move some of the trees to blend the walls as much as possible. Commissioner Prince was in agreement with the other Commissioners comments. He questioned where the fenced area was located on the plans. Mr. Sutter presented the general location of the fence as referenced on page A0. Commissioner Green's concern was with the landscape plan, and the need for aspen trees to get water no matter where they are located. Action: Commissioner Goulding moved to approve with staff conditions 1-12 from the report, with following conditions to be revised: #4, The floor plans will be amended to meet the definition of "efficiency kitchen for the Guest House unit; #17, Additional landscaping will be provided on an amended landscape plan to better screen the retaining walls and appropriately sized and located; and conditions to be added #13, Solar panel information will be provided to staff and brought to the Commission if deemed appropriate; and #14, The plans will be revised to show that a guardrail will be utilized where required near the driveway. The motion was seconded by Commissioner Struve and all Commissioners were in favor. The motion passed unanimously with a 5-0 vote. VIII. Other Business ■ Pump House Antenna ■ Windmills on Residential lots • 1" Band Approval Process ■ The Lodge at Riverfront design extension ■ Gore Range School development IX. Adjourn The meeting was adjourned at approximately 8:45pm. APPROVED: eluEw Chris Eters 1Ft GE Chairperson Phil Struve Secretary