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PZC Minutes 021908Town of Avon Planning & Zoning Commission ` J, Meeting Minutes for February 19, 2008 Avon Town Council Chambers AVON Meetings are open to the public ( -6 --r_ _01i -.% _6 n Avon Municipal Building 1400 Benchmark Road WORK SESSION (5:00pm - 5:30pm) Description: Discussion of Regular Agenda Items. Work session is open to the public. REGULAR MEETING (5:30pm) I. Call to Order 5:35pm II. Roll Call. Commissioner Goulding and Commissioner Foster were absent. All other Commissioners were in attendance. 111. Additions and Amendments to the Agenda There were no Additions or Amendments to the Agenda. IV. Conflicts of Interest There were no conflicts of interest. V. Consent Agenda •. Approval of the February 5, 2008 Meeting Minutes Commissioner Green motioned to approve the minutes, with noted changes. All Commissioners were in acceptance of the revised minutes and the Consent Agenda was approved with a 5-0 vote. VI. Minor Projects A. Christie Lodge Monument Lighting Property Location: Lot 25, Block 2, Benchmark at Beaver Creek Subdivision 1 47 E Beaver Creek Boulevard Applicant: Robert Seuferer 1 Owner. The Christie Lodge Owner's Association Description: Follow-up to a Sign Application condition of approval for the Christie Lodge. The monument signs were approved at the September 4, 2007 Commission meeting. The applicant is proposing a total of six light fixtures to illuminate the two monument signs. Jared Barnes presented Staff's report. Commissioner Green questioned the intent of Staff's recommendation to lower the amount of fight fixture for this proposal. The amount of light presented appeared excessive to Staff, and it was not based on a photometric plan. It was the opinion of staff that the position of the outer light fixtures could produce unnecessary glare. Charles Fray, owners representative, made a presentation to the Commission, and expressed that 50 watts per side of each sign may adequate. Commissioner Struve questioned how many light fixtures were on the side of the Beaver Creek Boulevard sign. Commissioner Evans reiterated the Town of Avon Municipal Code lighting standards for signs, which states 'lighting should be of no greater wattage than that of which is necessary to make the sign visible at night.' Continuing, 'lighting should not produce excessive glare to passing motorists' Commissioner Evans suggested installing one light per side of each sign, and after evaluating the light output, determining whether additional lighting would be required. Commissioner Green was concerned that the light fixtures proposed were not the appropriate fixtures for their application. Monte Park, a local sign fabricator, felt that the light fixtures proposed were more of a focused light beam and might not adequately light the signs. He was not familiar with the proposed signs. Charles agreed that the Christie Lodge could try for 30 watt bulbs and see if it was sufficient lighting for each bulb proposed. Commissioner Smith motioned to approve the Lighting for Christie Lodge signs with the condition that the applicant utilizes 25-30 watt bulbs, adding the second staff recommended condition, and the finding that the application meets the intent of the Design Review Guidelines. It was clarified that if the applicant desired a greater wattage bulb, it could be a staff level determination and approval. B. Slifer, Smith and Frampton Real Estate Office Air Conditioning Condenser Units Property Location: Lot 1, Avon Town Square Subdivision 130 Benchmark Road Applicant: John Perkins / Owner: Gary Atkinson on behalf of Avon Town Square Commercial Condominimums Description: Installation of six new air conditioning condenser units with partial fence screening and landscaping. The condenser units are to be painted to match the building and will be installed on the east side of the building. Jared Barnes presented Staff's report and recommendation. Commissioner Evans questioned the height of the 6' x 4' condenser units. Jared responded that the units are approximately 4' tall. The applicant's representative was in agreement with Staff's recommendation and stated that a revised landscape plan could be produced in the next day. The Commissioners discussed the inadequacy of the proposed landscaping, and further discussed the effect of landscaping versus a fence to screen the equipment. Commissioner Green moved to approve the exterior modifications for the Avon Town Square subdivision with the staff conditions, and with emphasis on condition number one "the diversity of plant material and species in order to screen the equipment to a greater degree to that shown on the plans. With condition number two. Commissioner Struve seconds and all Commissioners were in favor. 5 -vote. VII. Additions and Amendments to Title 17 of the Avon Municipal Code: Zoning Historic Preservation — CONTINUED PUBLIC HEARING Description: The proposed Ordinance includes addtitions to Section 17.08 of the Avon Municipal Code (AMC), by including definitions for "Historic Preservation Committee" and "Historic Landmark." The amendment request would also create a new chapter, Chapter 17.50, "Historic Preservation Designation." The new chapter outlines eligibility for Historic Landmark designations within the Town of Avon, and includes procedures and incentives for Historic Landmarks. This Ordinance was reviewed at the February 5th, 2007 Planning and Zoning Commission Meeting and tabled. Matt Pielsticker presented the staff report. Commissioner Evans questioned a section from the Town Attorney's memorandum regarding the historical significance. Jeanette Hix discussed the historical code. The purpose is to protect buildings further down the road not just the structures that are currently "historic". Wanted to provide something that was acceptable to the Colorado Historical Society and the Town of Avon. This ordinance is only to recommend the Historic Designation to Council. It is ultimately the decision of Council to designate it historical. Commissioner Evans questioned the intent of the document. He questioned if the document specific enough that in the future it is not misinterpreted or applied incorrectly. Janette Hicks stated that the Colorado Historical Society worked with the Committee to ensure that it is applied correctly. The Town Attorney also was able to review the proposed ordinance so that it did not act against town code. Commissioner Evans stated that the intent is good but the language needs to be more specific so that it is applied and reviewed the same way as it is currently intended. Commissioner Struve would prefer a nominating process, not a blanket process. Commissioner Green agreed and added that when items are placed on the National Historic Register it is with the consent of the owner. This ordinance does not require owner consent and subsequently could be limited in their potential redevelopment. Commissioner Evans can envision a scenario where this ordinance could be used to stop development in the Town of Avon. He would prefer to require a simple majority decision by both the Town Council and the Planning and Zoning Commission. If the owner is the one applying for the designation then the Planning and Zoning Commission can be removed from the process. Also Section 17.50.070 should be removed from document. Commissioner Lane questioned the fifty years used to determine the nomination requirement. Janette Hicks responded that the number of years used by both the National Historical Register and the Colorado Historical Society as their respective year requirements is 50. Commissioner Struve would like this ordinance to expand from solely historical to both historical and cultural. Commissioner Lane also added that more requirements could be added so that innovative items could be designated historical if they have been around less then 50 years. Commissioner Green concerns about the incentives portion of the ordinance. The Town Ordinance needs to provide incentives so that property owners know what benefits they may receive once a designation has been achieved. Eric Heidemann informed the Commission that this portion of the ordinance could be improved if the incentives are to be determined by the Town Council. Commissioner Green wants the Incentives to be rewritten so that the may is changed to shall and that building permit fees; local property taxes; preservation, maintenance, or relocation incentives if determined to be necessary by the Town Council and Planning and Zoning Commission; and other incentives as determined by Town Council are included as the required incentives. Commissioner Green moved to table Ordinance 08-02 per the revisions outlined during the Commission's discussion. Commissioner Smith seconded the motion and it passed with a 5-0 vote. IX. Other Business A. Benchmark Plaza MSP Matt Gennett provided the Commission with a background on the Master Sign Program. Monte Park presented the options for the potential Master Sign Program. The. Commission provided the applicant with direction on their application and unanimously approved the temporary signage until permanent is approved and installed. B. Town of Avon Zoning Map Matt Gennett presented the current Town of Avon Official Zoning Map and presented the proposed Zoning Map. X. Adjourn Commissioner Green moved to adjourn at 7:27 and it passed 5-0. APPROVED: 7Ex yQhris V.fams STH Vice Chairman Phil Struve Secretary