PZC Minutes 051507Avon Town Council Chambers
Meetings are open to the public
Avon Municipal Building / 400 Benchmark Road
- WORK SESSION -
(5:OOpm - 5:30pm) Discussion of regular meeting agenda items.
- REGULAR MEETING -
Call to Order
The meeting was called to order at 6:10 pm.
II. Roll Call
All Commissioners were present.
III. Additions and Amendments to the Agenda
There were no Additions or Amendments to the Agenda.
IV. Conflicts of Interest
There were no conflicts of interest to disclose.
V. Consent Agenda
• Approval of the May 1, 2007 Meeting Minutes.
Commissioner Smith motioned to approve the Consent Agenda. The motion was
seconded by Commissioner Goulding. All Commissioners were in favor and motion
passed unanimously with a 7-0 vote.
VI. Minor Project - Reroof
Property Location: Lot 1, Filing 4, Eaglebend Subdivision / 2000 Hurd Lane
Applicant: Luis Landeros / Owner. Frank Doll
Description: A Minor Project application to replace tar and gravel roof with a standing
seam metal roof in the Eaglebend Subdivision.
Jared Barnes presented the Staff Report to the Commission
Commission discussion revolved around the definition of a 'flat roof', were metal roofs on
other projects in the area (negative response); was it the main house?
Frank Doll approached the podium to advise the Commission that he lived in this house
for the last 37 years and that the current roof leaks on his house.
Commissioner review began with Commissioner Goulding mentioning that the slope was
not an issue and the material was suitable. Commissioner Struve expressed that the
color was acceptable and Commissioner Smith agreed.
Commissioner Smith motioned to approve and Commissioner Foster seconded, concern
by staff was acceptable to the Commission, material the roof pitch is an existing
condition and color was acceptable. All Commissioners were in favor and the motion
passed 7-0.
VII. East Avon Draft Plan - PUBLIC HEARING
Description: Review of draft Town Center East District Plan. All stakeholders are invited
to comment, and the next steps will be discussed.
Rebecca Leonard approached the podium to present the first draft of the East Avon
Plan. This plan articulates a vision, provides guidance to developers and landowners,
aid in review of development applications, and attracts investment to the area. Ms.
Leonard continued with presenting the history of this project to date and the directions
from previous meetings. The Plan's intent was key to revitalization and redevelopment.
Ms. Leonard continued by presenting a visual "Plan" and several visual models and their
scales with an emphasis on flexibility of building shapes and mass, space on second
floor, phasing, and zoning tradeoffs. Ms. Leonard presented the planning principles from
the Comprehensive Plan for East Avon, the retail experience's needs such as strong
anchors, easy access for both the pedestrian and for cars, parking and visibility. How to
review the Draft Plan was explained next from the developer perspective, landowner
perspective and how to accurately articulate the vision for the District. Ms. Leonard
voiced that initial feedback was necessary and a strategy for reviewing the data.
OPEN PUBLIC HEARING
Lynn Weiss, Manager of the Christie Lodge, approached the podium to ask about intent
to acquire properties, what are guidelines and financial cost of the plan. Ms. Leonard
commented that infrastructure would be approximately $31 million.
Commissioner Evans voiced that this was just an idea/plan right now, parcel takeover
was not a consideration, just a concept of the Town creation and the idea of a central
plaza would be placed on Town property, and this was a guiding vision, meant to be a
collaborative effort between the Town and its property owners. Commissioner Foster
commented that this was a phased process over 40 to 50 years from now to have a
uniformed concept.
Brian Judge, VAG, approached the podium to mention that the plan was a difficult
project and urged that the consultant be involved in the developer based projects,
incentives, building heights, parking ratios, setbacks, and complexities of land
ownership.
Patrick Adair, Avon resident and Buck Creek Condominium manager, questioned the
redevelopment of this property and what was his best plan of action. Commissioner
Evans suggested Mr. Adair consult with the Town's planners.
Paul Maloney, Avon resident, hoped that requirements for developers to be more energy
efficient, environmentally proactive and financial motivations would be in the plan.
CLOSED PUBLIC HEARING
Commissioner Green stated that this was a good start; Commissioner Struve agreed
with the energy efficiency and the green building as a baseline; no box style stores
unless they agree to Town's way; need for setbacks; emphasis on workforce housing;
and the post office to be based on the Town Center East. Commissioner Foster
questioned the pedestrian perceptive; aim in reality for 3 — 5 story building and no huge
canyon walls. Commissioner Smith voiced concern for lower storied buildings.
Commissioner Lane remarked that the taller buildings were appropriate as long as they
were well designed, good draft plan and would like a study on secondary pedestrian
traffic.
Eric Heidemann commented that Ms. Leonard was looking for some additional feedback
and clarification of items from the Commission by reconvening. Commissioner Green
suggested it be an agenda item for the next meeting. Commissioner Goulding remarked
that this plan was a great start and the biggest challenge was if it were realistic;
economic driver to incentives for re -development.
VIII. VAG, Inc. I Orion East Avon Concept Review - WORK SESSION
Description: Preliminary review of a redevelopment concept that encompasses four
properties in the East Town Center District: Christy Sports (Lot 21), Avon Annex (Lot 65-
B), Town of Avon parcel (Lot 65-A), and the Benchmark Shopping Center (Tract Q). The
Town Council has been invited to this Work Session.
Matt Gennett presented Staff's report.
Pedro Campos, VAG, approached the podium to discuss the goals, objectives and
priorities of this redevelopment that may include the Benchmark property. Mr. Campos
began with an overview of the properties in question, their ownership history and voiced
the intent of forum was to get feedback from the Commission. He continued by
identifying the healthy mix of land uses for the project, underground parking, gave
square footage numbers to the variety of mixes, variety of building heights, phasing
ideas, and areas of negotiation regarding' existing business and employee housing,
along with the benefits to the Town.
Commissioner review included definition of the outdoor semi -circle's use. Brian Judge,
VAG managing partner, approached the podium to respond density, parking and building
height issues. Commissioner Struve asked what limitations are in the Town's Charter
and the connectivity of this project to Town Center West. Mr. Judge was looking for a
unified approach from Planning and Zoning Commission and Town Council, definitive -
building heights, work on community benefits, combined sessions with both East and
West Center participants.
Commissioner Smith asked about employee housing use of the core and Mr. Judge
answered that housing would be located within the property. Mr. Judge elaborated on
the buildings, its usage by floor, and defined the various plates.
Commissioner Evans commented that a joint session with Town Council would be most
beneficial and the applicant would need to be prepared to prove its stance on its project.
Commissioner Green mentioned that a model that incorporated this project along with
both Town Center East and West concepts would be most beneficial to demonstrate the
relationships of all the projects to one another.
Commissioner comments included questions on phasing, height, Main Street to be
primarily pedestrian than vehicular, architecture complimentary but not identical, site
coverage instead of height, massing and orientation, sky bridge to link the two buildings
together, 120 foot height as excessive, views from public spaces, and a need to see
financial models for this project.
IX. Other Business
® Confluence mock-up was available on site to visit it as the approval was open
ended and needed Commissioner review.
X.
® Lot C has been resubmitted and may be seen at June 5`h or June 19th.
® Work session on 6/5 with Town Council to discuss Orion proposal.
® Folson property has been scaled down and are coming back for review.
® Buck Creek was pending with Jay Peterson as lead on the project.
® Duplex connection policy in the Design Guidelines needs to be revisited either by
Commission meeting or within Community Development Committee.
Subcommittee was requested for a beginning point.
® Walkin the Dog — action to be taken by drafting a letter to inform property owner
of impending costs to re-veg and provide erosion control
Adjourn
Commissioner Green motioned to adjourn. All Commissioners were in favor. The
meeting was adjourned at approximately 9:40 pm.
Respectfully submitted,
Ruth Weiss
Recording Secretary
APPROVED: y
Chris Evans
Chairman
Phil Struve iI "6ti l
Secretary