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PZC Minutes 051606M. Town of Avon Planning & Zoning Commission u VON Meeting Minutes C0L0RA°0 May 16, 2006 I. Call to Order The meeting was called to order at 5:35 pm. IL Roll Call All Commissioners were present. III. Additions and Amendments to the Agenda Item VIII, Mockup Design - Gates on Beaver Creek -Property Location: Lot 1, Chateau St. Claire Subdivision / 38374 Highways 6 & 24, and Item XI, Final Design Plan — Residential, A, Property Location: Lot 2, Dry Creek Subdivision (A Resubdivision of Lot 44, Block 2, Wildridge Subdivision) / 2510B Old Trail Road be moved to the Consent Agenda. Commissioner Goulding, Commissioner Struve, Commissioner Foster and Commissioner Lane were present along with the applicant for the site tour at the Confluence. IV. Conflicts of Interest Commissioner Lane And Commissioner Evans revealed a conflict of interest with Item XII, Sketch Designs — Commercial, A, Confluence - Riverfront Subdivision Hotel Building, Property Location: Confluence/95 Avon Road and Item B. Confluence - Riverfront Lodge Building, Property Location: Confluence/95 Avon Road, Applicant: Zehren & Associates / Owner: East West Partners. V. Swearing in and Appointment of new Commissioners: Phil Struve and Chris Evans. Appointment of Chairperson, Vice Chairperson, Secretary and Commission representative to Village at Avon DRB. Debbie Padilla, Assistant Town Clerk, swore in Phil Struve and Chris Evans as Planning and Zoning Commissioners. Commissioner Chris Evans was nominated and Commissioner Smith seconded the motion for the position of Chairperson and all Commissioners were in favor. Commissioner Smith was nominated for the position of Vice Chair. Commissioner Green seconded the nomination and all Commissioners were in favor. Commissioner Struve was nominated for the position of secretary with Commissioner Smith seconding the nomination. Commissioner Struve accepted the nomination and all Commissioners were in favor. Commissioner Smith was nominated to be the Commission representative to Village at Avon DRB. Commissioner Smith accepted the nomination and Commissioner Goulding seconded the motion. The motion passed unanimously. VI. Consent Agenda • Approval of the April 18, 2006 Planning & Zoning Commission Meeting Minutes. • Approval of the May 02, 2006 Planning & Zoning Commission Meeting Minutes with the correction that Commissioner Smith was sworn in at this meeting. • Approval of Item VIII, Mockup Design - Gates on Beaver Creek -Property Location: Lot 1, Chateau St. Claire Subdivision / 38374 Highways 6 & 24, with the darker color selection. • Approval of Item Item XI, Final Design Plan — Residential, A, Property Location: Lot 2, Dry Creek Subdivision (A Resubdivision of Lot 44, Block 2, Wildridge Subdivision) / 2510B Old Trail Road. Commissioner Green moved to approve the Consent Agenda with corrections as noted and Commissioner Smith seconded. All commissioners were in favor and the motion carried unanimously. VII. Special Review Use Application - PUBLIC HEARING Property Location: Lot 4, Block 1, Benchmark at Beaver Creek Subdivision/147 Nottingham Rd Applicant: Dennis Pappas / Owner: Randy Massey Description: The applicant is seeking a Special Review Use (SRU) application for an automotive repair land -use on Nottingham Road. The property is located within the Neighborhood Commercial (NC) zone district, and accordingly "automobile service and repair' is allowed only with a SRU permit approved by the Planning and Zoning Commission. Eric Heidemann presented the Staff Report to the commission. Commissioner Green questioned the uses that were incompatible and was referenced to the Comprehensive Plan, page 25 under Neighborhood Commercial definition, by Eric Heidemann. Commissioner Evans referenced the parking summary as it pertains to the designation of 5 spaces for the Dollar Rental Company. Mr. Heidemann voiced that code requires 3 spaces per 1000 sq ft of gross floor area and proceeded to elaborate on the spaces and their locations. OPEN PUBLIC HEARING Dennis Pappas, Chief Operations Officer for L & H, approached the podium to address this application and continued to explain the proposed usage of the space as light maintenance and do estimates with extensive work shipped out for repair. He continued that he was in disagreement with the staff report. He stated that the building on the property was designed for automotive. Randy Massey, owner, explained the company's use of the facility. Mr. Pappas responded that 8 employees would be on site with a car wash in answer to Commissioner Foster's prior question. Commissioner Evans asked if either would be on site to handle operations. Mr. Massey would be in daily per Mr. Pappas and Mr. Pappas would be in three times a week. Commissioner Evans stated that no damaged cars would be housed outside and asked who will be enforcing it. Mr. Massey responded that a local resident has been hired to maintain the facility and its contents. Commissioner Evans questioned the comment that "their place is a showplace" with the response that it would be kept clean and maintained, pleasant to look at. Commissioner Struve asked for this item to be tabled for commissioner input. No members of public addressed the issue. CLOSED PUBLIC HEARING Commissioner Evans voiced that the applicant needs to define and commit to the building's use, and commented that the building was very use specific and the commission may make suggestions but the applicant was responsible for presenting the commission with their ideas of the project. Commissioner Struve commented to the applicant that the building would be used for the highest use possible for the Town of Avon with no large trucks on site, no for sale vehicles, signage, landscaping and screening. Commissioner Goulding commented on the aesthetics of building, landscaping for softness and drainage, policing of activities proposed by applicant, and $4000 damage or over would need transport truck and how was that truck used? Commissioner Foster commented on exterior aesthetics, cedar fence indicated a junk shop, and a visual of how it would be a showcase. Commissioner Smith commented that it has been a junkyard for a long time and queried how would the screening look. Commissioner Lane agreed with Commissioner Smith on the screening and was concerned with the look in the community. Commissioner Green agreed with his fellow commissioners comments, how was the environmental situation of fluids and such being dealt with, and the site was the entry to Avon and the architectural was important to the. commission. Commissioner Evans remarked that the site could embellish the building. Commissioner Struve motioned to table Item VI, Special Review Use Application - PUBLIC HEARING Property Location: Lot 4, Block 1, Benchmark at Beaver Creek Subdivision/147 Nottingham Rd, with Commissioner Foster seconding the motion. All commissioners were in favor and the motion to table was approved unanimously. VIII. Mockup Design - Gates on Beaver Creek - CONTINUED Property Location: Lot 1, Chateau St. Claire Subdivision / 38374 Highways 6 & 24 Applicant: Steven Heinen, Ivins Design Group Description: This is to discuss the on-site mockup. Action is required on the mockup design panel, and approval of this mockup must take place prior to May 31, 2006 in order for the property to remain in compliance with its current Development Agreement. This item was moved to the Consent Agenda. IX. Minor Project - ERWSD Building - CONTINUED Property Location: Tract N, Block 3, Benchmark at Beaver Creek Subdivision Applicant/Owner. Ronald Siebert, Eagle River Water and Sanitation District Description: Design review for a new building at the Eagle River Water and Sanitation building fronting the Eagle River between the bike path and the railroad tracks. The building is required for UV water treatment and would have a 28' x 44' footprint and is located on the south side of the main treatment facility. The building would have cedar sided walls and a metal roof. Matt Pielsticker presented the staff report. Tim Reitz, ERWSD, approached the podium to address commissioner concerns of this application. He presented some photos to the commission to show the trees and berms proposed to hide the site. Commissioner Struve voiced concern regarding the bike path, lack of trim on the roof, which makes it look industrial, and would prefer more bushes and trees. Commissioner Goulding was concerned with light from the top of the building's skylights. " Mr. Reitz responded that the facility typically functions only during the day. Commissioner Foster remarked that landscaping would make it visually appealing. Commissioner Smith agreed with the landscaping. Commissioner Lane agreed Commissioner Green that architectural continuity would be ideal but landscaping plan would be appropriate. Commissioner Evans agreed with his fellow commissioners. Commissioner Green moved to table Item IX, Minor Project - ERWSD Building, Property Location: Tract N, Block 3, Benchmark at Beaver Creek Subdivision, until a landscape plan was back from the applicant. Commissioner Goulding seconded the tabling and all commissioners were in favor. X. Sketch Design Plans - Residential A. Property Location: Lot 47, Block 4, Wildridge / 5141 Longsun Lane - CONTINUED Applicant: Rick Dominick, Aker Architects / Owner: Tanavon Corporation Description: Sketch design review for duplex on the downhill side of Longsun Lane. The building would be comprised mainly of stucco and wood and is situated on a steep lot. This lot was tabled from the Commission's April 4, 2006 meeting. Matt Pielsticker presented to the commission the staff report. Kirk Aker and Rick Dominic, Aker Architects, approached the podium for review of the application. Mr. Aker began with the steepness of the slope and the driveway reconfiguration. Commissioner Struve requested discussion of the roof materials. Mr. Aker responded that shingles could now be used instead of metal since the roff pitch has been modified. Commissioner Foster discussed the landscaping in the driveway and snowmelt. Commissioner Goulding addressed parking maneuverability and backing out not into the roadway, north elevation garage and entry elements continued to look mirrored. Commissioner Smith suggested a model. Commissioner Evans commented on the north elevation with some covered roof form over the stairs, perhaps cross bracing, anchored visually. Commissioner Struve mentioned the metal was fine as accents pieces and landscaping was key, mirrored images need to be changed and the two front doors shouldn't look so similar. B. Property Location: Lot 3, Block 4, Wildridge Subdivision Applicant/Owner: George ("Tripp") Plavec Description: Design review for a new duplex structure on Wildridge Road East in the Wildridge Subdivision. Proposed materials include stucco, bev lap siding, stone, and heavy timbers. The structure would total approximately 8,300 square feet, with each unit measuring approximately 4,100 square feet. Matt Pielsticker presented the staff report. George ("Tripp") Plavec, owner, approached the podium to discuss the project, showed the commissioners a rendering with greater space on the front elevation, discussed the setbacks and the spacing away, driveway maneuverability has 29 feet, discussed the size of the garage, back slope was pretty buried and was concerned with future maintenance, two stucco colors are being proposed and siding could be an option if required. Commissioner review discussed view from each side, appearance of the mirrored image, driveway maneuverability, landscaping was important; tandem parking was a concern, and a change of dormer from one side to another. C. Property Location: Lot 24, Block 4, Wildridge Subdivision / Coyote Ridge Applicant: Andrew Abraham /Owner: Mike Farr Description: Andrew Abraham is proposing a single-family home on this Coyote Ridge property in Block 4 of the Wildridge PUD. The home is large with approximately 9,000 square feet of livable space with 7 indoor garage parking spaces. Matt Pielsticker presented the Staff Report to the Commissioners. Andrew Abraham, architect, approached the podium to discuss the application and began that he lowered the project to accommodate neighboring view corridors. Mr. John Sweedem, neighboring property owner, was concerned with the 18 foot above grade that blocks his view corridor and would appreciate 6 feet lower. Jim Wiley, 5586 Coyote Ridge, commented on the interesting design and was concerned with the substantial sprawl of the project. Commissioner review began with Commissioner Evans asking of the ridge height with the response of 35 feet. Commissioner Green questioned the materials being proposed, stucco may not be \ appropriate for this project and a 35 -foot garage structure may not be necessary and could be mitigated. Commissioner Struve remarked on this the architecture was interesting, with the free standing garage, there were too many buildings on site. Commissioners concurred that landscaping would be an important aspect, to review eliminating the bridge element and create a single structure, perhaps by pulling the house closer to the barn. XI. Final Design Plan - Residential A. Property Location: Lot 2, Dry Creek Subdivision (A Resubdivision of Lot 44, Block 2, Wildridge Subdivision) / 2510B Old Trail Road Applicant: Michael Sanner, Architect/ Owner: Trent Hubbard Description: The applicant is submitting a final design plan for a single-family residence in the Dry Creek PUD on Old Trail Road. The sketch design review for this property took place at the Commission's April 18th, 2006 meeting. A final design plan was approved for a single-family home on Lot 1 of the Dry Creek PUD at the April 4th, 2006 Planning and Zoning Commission meeting. Moved to Consent Agenda. XII. Sketch Designs - Commercial - CONTINUED A. Confluence - Riverfront Subdivision Hotel Building Property Location: Confluence/95 Avon Road Applicant: East West Partners / Owner. East West Partners Description: The applicant, East West Partners Inc., is proposing a Sketch Design application for the Westin Riverfront Resort and Spa. The proposed hotel building includes a hotel programmed as a condo -tel, a.spa facility, meeting space, restaurant, retail, and professional offices. This item is continued from the Commission's March 7, 2006 meeting. Commissioners Evans and Lane have reclused themselves from this agenda item due to conflict of interest. Eric Heidemann presented the Staff Report and discussed the material and structural changes to the project. Commissioner Struve questioned the shading and the December 21" presentation and Staff addressed the applicant to respond. The response was that their architectural firm would review it. Andy Gunion, East West Partners, began his presentation with historical data of the project in order to bring the newly appointed commissioners up to date. Andy White took over the presentation and discussed the new elevations, the darkening of the exterior colors, less glass by moving the showers in the units, and changing the window design, the upper most floors were no longer iron clad but changed to stucco. The south elevation had changed by color, extension of the shed dormer by 20 feet and the change to the top story material. Conversation arose regarding the changes to the exterior color and what had prompted said changes. Mr. White continued by presenting each floor plate of the structure and voiced that parking was appropriately adjusted to the changes in unit numbers. B. Confluence - Riverfront Lodge Building Property Location: Confluence/95 Avon Road Applicant. Zehren & Associates / Owner: East West Partners Description: The applicant is proposing a Sketch Design application for the Riverfront Lodge. The proposed building is comprised of approximately 75 whole ownership units and has a maximum building height of approximately 95'. Eric Heidemann presented the Staff Report to the Commission. Jim ?, East West Partners, presented the project and began that there are 75 whole ownership condominiums for sale with two and three bedroom units primarily and larger units on the top floor. There would be a small check-in and lobby area, 2 or 3 hot tubs and the amenities at the Westin would be a the owner's disposal. Exterior materials would include duplication materials from the , � r Westin with attention to consistency but not duplication. This building was phased to be erected after hotel completion. Tim Losa, Zehren and Associates, approached the podium to continue the discussion of the project and present preliminary details. Commissioner Green began comments that the intent of the guidelines was not being met, a color rendering would be beneficial, articulation of the fagade was necessary, needed more interest in the structure, would like repetitiveness eliminated, entry seemed disproportionate and needed attention, and the hot tub area could use landscape element. Commissioner Foster commented that dormers don't solve issue of a long plane, needed image of retaining walls to determine if trees should be saved, and the hot tub needed to be addressed. Commissioner Struve voiced that the challenge was to be complimentary but not the same, walls between the bike path and retaining walls cannot be an unwelcome look in the project, save the tree, use pavers and not stamped concrete. Commissioner Goulding stated that the trees and spa area are codependent on what the best look for the tubs location can be; elevations show no soft corners as desired in the guidelines, stone along the decks and patios needs balance, east exterior elevation stone foundation stops at the window bottom, and to consider rich colors and texture. Commissioner Smith voiced that the entryway was blah, and a better illustration would be encouraged XII. Other Business A. Update of Various Projects Tambi Katieb, Director of Community Development, updated the commission on the Town Center Study looking at new development and infill development, what was possible and what were the goals, and this final portion was financial and would be presented to council on Tuesday, June 13`h, at 2:30 pm. for two hours. Color renderings should be provided to the commissioners in the packets and a conceptual landscaping plan provided at sketch design review. XIII. Adjourn Commissioner Green motioned to adjourn. All Commissioners were in favor. The meeting was adjourned at approximately 9:45 pm. Respectfully submitted, Ruth Weiss Recording Secretary APPROVED Chris Evans Z Chairman Phil Struve Secretary