2026 Community Grant Program Agreement - New RootsLetter of Agreement Page 1
Letter of Agreement Between
New Roots and Town of Avon, Colorado
Lanny Ellis
New Roots
P.O Box 5761
Eagle, CO 81631
Dear Mr. Ellis:
The Town of Avon is pleased to provide funding to New Roots in fiscal year 2026. The work of New Roots is important
to the Avon community and on behalf of Avon’s residents, the Avon Town Council would like to express its
appreciation for your passion and commitment to the program by awarding Town funds as described in this Letter
of Agreement.
The purpose of this Letter of Agreement (Agreement) is to formalize the understandings for the Town of Avon’s
financial contribution.
Agency: New Roots
Project: Garden Bed Coalition
Town of Avon Contribution:
Cash: One Thousand, Seven Hundred Fifty dollars ($1,750)
Use of Funds: The use of the Town of Avon funds, and any in-kind services, are described in the Town of Avon
Community Funding Application (Funding Application), submitted to the Town of Avon by New Roots. Funding for
the program was approved by the Town Council in the 2026 Town of Avon General Fund Budget on December 9,
2025.
Agreement Term: January 1, 2026 through December 31, 2026
Schedule for Use of Funds: January 1, 2026 through December 31, 2026
Funding Conditions:
• Fully meet the terms of the Funding Application and special funding conditions, if any, as stated below.
• Consult with the Communications & Marketing Manager with respect to the appropriate use of the Town of Avon
logo and brand, including the placement of the Town of Avon logo on marketing and promotional materials
associated with the project, as appropriate to the level of funding from the Town.
• Within ten (10) business days of the close of the project New Roots shall deliver to the Communications &
Marketing Manager a Post Event/Project Report to assist in measuring the impact of the event on the local
economy, vibrancy and needs of the community. The Report shall include the number of direct persons served
Letter of Agreement Page 2
and fees for services, at a minimum. New Roots is encouraged to meet with the Communications & Marketing
Manager early in the year to define metrics and objectives for the Report.
Town of Avon Responsibilities:
• The Communications & Marketing Manager is the responsible representative for the Town of Avon and for
overseeing New Roots’ project administration. The Communications & Marketing Manager should be contacted
with any questions and to coordinate the needs of the funded project: Elizabeth Wood, Communications &
Marketing Manager, (970) 748-4087, ewood@avon.org.
• Ninety percent (90%) of the grant funds will be paid within thirty (30) days after receipt of a signed agreement.
The remaining ten percent (10%) will be paid upon receipt of the Post Event/Project Report and submittal of an
invoice, unless agreed to otherwise by the Communications & Marketing Manager.
Nothing contained in this Agreement shall constitute or New Roots or any of its employees as employees of the
Town of Avon, and thereby, New Roots its subcontractors or any person directly or indirectly employed by it are not
entitled to Town of Avon worker’s compensation benefits or any benefit contemplated by a Town of Avon
employer/employee relationship.
Authorized Signatures:
Lanny Ellis, New Roots: I duly represent that I am authorized to represent New Roots in reviewing, agreeing and
signing this Agreement. My signature to this Agreement constitutes acceptance of the terms of this Agreement,
special conditions for use of the funds awarded, if any, New Roots’ responsibilities as stated above.
SIGNATURE: _____________________________________________________
PRINTED NAME: __________________________________________________
TITLE: _________________________________________________________
DATE: __________________________________________________________
Town of Avon
SIGNATURE: ____________________
PRINTED NAME: ___________________________
TITLE: __________________________
DATE: ___________________________
Evan "Lanny" Ellis (Feb 2, 2026 15:29:23 MST)
Evan "Lanny" Ellis
Executive Director
02/02/2026
Communications & Marketing Manager
Elizabeth Wood
02/05/2026