2026 Community Grant Program Agreement - Loaves and FishesLetter of Agreement Page 1
Letter of Agreement Between
Loaves & Fishes Café and Town of Avon, Colorado
Mr. Kent Petrie
Loaves & Fishes Café of Eagle River Presbyterian Church
455 Nottingham Rd
Avon, CO 81620
Dear Mr. Petrie:
The Town of Avon is pleased to provide funding to Loaves & Fishes Café in fiscal year 2026. The work of Loaves &
Fishes Café is important to the Avon community and on behalf of Avon’s residents, the Avon Town Council would
like to express its appreciation for your passion and commitment to the program by awarding Town funds as
described in this Letter of Agreement.
The purpose of this Letter of Agreement (Agreement) is to formalize the understandings for the Town of Avon’s
financial contribution.
Agency: Loaves & Fishes Café of Eagle River Presbyterian Church
Project: Weekly Free Community Dinner
Town of Avon Contribution:
Cash: Three Thousand dollars ($3,000)
Use of Funds: The use of the Town of Avon funds, and any in-kind services, are described in the Town of Avon
Community Funding Application (Funding Application), submitted to the Town of Avon by Loaves & Fishes Café
Funding for the program was approved by the Town Council in the 2026 Town of Avon General Fund Budget on
December 9, 2025.
Agreement Term: January 1, 2026 through December 31, 2026
Schedule for Use of Funds: January 1, 2026 through December 31, 2026
Funding Conditions:
• Fully meet the terms of the Funding Application and special funding conditions, if any, as stated below.
• Consult with the Communications & Marketing Manager with respect to the appropriate use of the Town of Avon
logo and brand, including the placement of the Town of Avon logo on marketing and promotional materials
associated with the project, as appropriate to the level of funding from the Town.
• Within ten (10) business days of the close of the project, Loaves & Fishes Café shall deliver to the
Communications & Marketing Manager a Post Event/Project Report to assist in measuring the impact of the
event on the local economy, vibrancy and needs of the community. The Report shall include the number of direct
Letter of Agreement Page 2
persons served and fees for services, at a minimum. Loaves & Fishes Café is encouraged to meet with the
Communications & Marketing Manager early in the year to define metrics and objectives for the Report.
Town of Avon Responsibilities:
• The Communications & Marketing Manager is the responsible representative for the Town of Avon and for
overseeing Loaves & Fishes Café’s project administration. The Communications & Marketing Manager should
be contacted with any questions and to coordinate the needs of the funded project: Elizabeth Wood,
Communications & Marketing Manager, (970) 748-4087, ewood@avon.org.
• Ninety percent (90%) of the grant funds will be paid within thirty (30) days after receipt of a signed agreement.
The remaining ten percent (10%) will be paid upon receipt of the Post Event/Project Report and submittal of an
invoice, unless agreed to otherwise by the Communications & Marketing Manager.
Nothing contained in this Agreement shall constitute or Loaves & Fishes Café or any of its employees as employees
of the Town of Avon, and thereby, Loaves & Fishes Café, its subcontractors or any person directly or indirectly
employed by it are not entitled to Town of Avon worker’s compensation benefits or any benefit contemplated by a
Town of Avon employer/employee relationship.
Authorized Signatures:
Kent Petrie, Loaves & Fishes Café: I duly represent that I am authorized to represent Loaves & Fishes Café in
reviewing, agreeing and signing this Agreement. My signature to this Agreement constitutes acceptance of the terms
of this Agreement, special conditions for use of the funds awarded, if any, Loaves & Fishes Café’s responsibilities
as stated above.
SIGNATURE: _____________________________________________________
PRINTED NAME: __________________________________________________
TITLE: _________________________________________________________
DATE: __________________________________________________________
Town of Avon
SIGNATURE: ____________________
PRINTED NAME: ___________________________
TITLE: __________________________
DATE: ___________________________
Kent Petrie (Feb 3, 2026 08:20:21 MST)
Kent Petrie
Elder Eagle River Presbyterian Church
Kent Petrie
02/03/2026
Communications & Marketing Manager
Elizabeth Wood
02/05/2026