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TC Minutes 04-28-2026AVON REGULAR MEETING MINUTES , TUESDAY APRIL 28, 2026 Av O n HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM COLORADO 1. CALL TO ORDER AND ROLL CALL The meeting was held in a hybrid format, in person at Avon Town Hall and virtually via Zoom. Mayor Tamra N. Underwood called the Regular Council Meeting of April 28, 2026, to order at 5:00 p.m. At roll call, Councilors present in person were Chico Thuon, Gary Brooks, Ruth Stanley, Lindsay Hardy, Mayor Pro Tem Richard Carroll, and Mayor Tamra N, Underwood, Councilor Kevin Hyatt was absent at roll call and joined the meeting in person at 5:01 p.m. Also present were Town Manager Eric Heil, Deputy Town Manager Patty McKenny, Chief Administrative Officer Ineke de Jong, Town Attorney Nina Williams, Town Clerk Miguel Jauregui Casanueva, Finance Director Paul Redmond, Financial Analyst Chase Simmons, Senior Special Events Coordinator Chelsea Van Winkle, Recreation Director Michael Labagh, Public Works Director Mike Jackson, Engineering Director Eva Wilson, Public Works Asset Manager Kim Hannold, Community Development Director Matt Pielsticker, Planning Manager Jena Skinner, Long -Range Housing Planner Patti Liermann, IT Director Andrew Bare, and Police Chief Greg Daly. 2. APPROVAL OF AGENDA Video Start Time: 00:00:58 Mayor Underwood opened consideration of the Agenda. Councilor Stanley moved to approve the Agenda as presented, and Councilor Hardy seconded the motion. The motion passed unanimously, 6-0, of those present. Councilor Kevin Hyatt joined the meeting in person at 5:01 pm 3. DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS Video Start Time: 00:01:20 Mayor Underwood asked whether there were any conflicts of interest related to agenda items. None were disclosed. 4. PUBLIC COMMENT Video Start Time: 00:01:38 Mayor Underwood explained the public comment process, noting that comments could be provided in person, via Zoom, by telephone, or by email, Public comment was limited to items not listed on the agenda, with a three -minute time limit per speaker and an additional minute at Council's discretion. She exchanged a back of forth related to composting with Councilor Brooks. Suzanne Johnson addressed Council in person on behalf of Vail Valley Waste and spoke to the success of Avon's commercial compost pilot program, noting that the program has diverted ten tons of waste. She added that, due to the success of the pilot program, Vail Valley Waste will be launching a residential composting program and provided information regarding subscription costs for the new service. Jenny Carll, an Avon resident, addressed Council virtually and stated that an improvement to the lap pool at the Avon Recreation Center to make it regulation size would be a positive benefit to the community, explaining her rationale. She requested an update on the status of that topic. Mayor Underwood responded that the project to improve the Avon Recreation Center facility has been put on hold due to cost increases, adding that there was no plan at that time to improve the lap pool. AVON REGULAR MEETING MINUTES A TUESDAY APRIL 28, 2026 Avon HYBRID MEETING; IN -PERSON AT AvON TOWN HALL AND VIRTUALLY THROUGH ZOOM c o L o R A o 0 Councilor Hardy asked Town Manager Heil to determine a cost estimate for making the lap pool regulation sized. No additional public comment was received in person or virtually. 5. CONSENT AGENDA Video Start Time: 00:12:35 Mayor Underwood introduced the Consent Agenda, which included: 5.1. ACTION: Approval of April 14, 2026 Regular Council Meeting Minutes (Town Clerk Miguel Jauregui Casanueva) 5.2. ACTION: Town of Avon Wildland Fire Preparedness Month Proclamation and Eagle County Board of County Commissioners Joint Resolution proclaiming May 2026 as Wildfire Preparedness Month (Chief of Police Greg Daly) Councilor Thuon moved to approve the Consent Agenda as presented, and Councilor Stanley seconded the motion. The motion passed unanimously, 7-0. 6. BUSINESS ITEMS 6.1. ACTION: Culture, Arts & Special Event (CASE) Committee Interviews & Appointments (Chief Cultural Officer Danita Dempsey and Senior Special Events Coordinator Chelsea Van Winkle) Video Start Time: 00:13:05 Senior Special Events Coordinator Chelsea Van Winkle steered the process of CASE Committee Interviews & Appointments. She indicated that 4 vacancies became open on the CASE Committee and applicants will be interviewed in the order that applications were received, as follows: (1) Russell Frederickson, virtually; (2) Erica Baldwin, in person; (3) Thomas Walsh, in person; (4) Chuq Yang, in person; and (5) Pedro Campos, in person. After each applicant's brief introduction, they responded to Council questions related to their candidacy. Following the interview process, Council cast the following votes: Mayor Tamra N. Underwood voted for Russell Frederickson, Thomas Walsh, Chuq Yang, and Pedro Campos. Mayor Pro Tern Richard Carroll voted for Erica Baldwin, Thomas Walsh, Chuq Yang, and Pedro Campos. Councilor Kevin Hyatt voted for Erica Baldwin, Thomas Walsh, Chuq Yang, and Pedro Campos. Councilor Gary Brooks voted for Russell Frederickson, Erica Baldwin, Thomas Walsh, and Pedro Campos. Councilor Chico Thuon voted for Erica Baldwin, Thomas Walsh, Chuq Yang, and Pedro Campos. Councilor Ruth Stanley voted for Russell Frederickson, Thomas Walsh, Chuq Yang, and Pedro Campos. Councilor Lindsay Hardy voted for Erica Baldwin, Thomas Walsh, Chuq Yang, and Pedro Campos. Town Clerk Jauregui Casanueva tallied the Council votes as follows: Pedro Campos received seven (7) votes. Thomas Walsh received seven (7) votes. Chuq Yang received six (6) votes. Erica Baldwin received five (5) votes. Russell Frederickson received three (3) votes. At the Mayor's discretion, no public comment was received, either in person or virtually. Council thanked Russell Frederickson for his application. Councilor Stanley moved to appoint Erica Baldwin, Thomas Walsh, Chuq Yang, and Pedro Campos to the Culture, Arts & Special Events (CASE) Committee for two-year terms. Councilor Hyatt seconded the motion. The motion passed unanimously, 7-0. AVON REGULAR MEETING MINUTES A TUESDAY APRIL 28, 2026 . v o n HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM COLORADO 6.2. PRESENTATION: Town Landscaping & Irrigation (Public Works Director Mike Jackson) Video Start Time: 00:48:02 Public Works Director Mike Jackson delivered a presentation regarding Town landscaping and irrigation. Councilor Hardy reminded the public that when a tree is removed in Avon, it must be replaced with two trees, and she encouraged both Town staff and the public to comply with this requirement. Town Manager Heil stated that staff is tracking every tree removed by the Town and will comply with the replacement requirement. He also spoke regarding turf replacement efforts. Councilor Brooks raised concerns related to water storage, including the Nottingham Puder Ditch. Town Manager Heil discussed the water storage capacity of the Nottingham Puder Ditch and the need to inventory all ditches in Avon and restore them to full functionality. Mayor Pro Tern Carroll asked for clarification regarding the distinction between raw water (non - potable) and treated water (potable), how irrigation is prioritized, and whether rainfall impacts irrigation usage. He also requested that Public Works Director Jackson provide additional updates to Council as replacement and capital projects are completed. Additional feedback from Council included the suggestion to use high -traffic sod for Nottingham Park. Councilor Hardy commented that the Recreation Center path is part of the Eagle Valley Trail system and extends toward the Arrowhead golf course, noting that the area is heavily used by fishermen and pedestrians. She stated that adding benches along the path would be valuable, observing that while picnic tables are currently being used, the Town owns the land, which includes open space used for activities such as throwing a ball for dogs and areas where families gather to watch fishing activity. She suggested a potential bench donation campaign, noting that the area is well -suited for passive use. Councilor Hardy also commented positively on a recently installed bench swing, indicating that she has received favorable feedback. Councilor Hardy further referenced Roundabout No. 3, stating that she did not support re -installing grass in that location and expressed a preference for wildflower plantings instead. Mayor Underwood opened the floor to public comment. No public comment was received, either in person or virtually. As the item was presented for discussion only, no motion was requested, and staff received direction from Council to continue their work as indicated. 6.3. PUBLIC HEARING (QUASI-JUDICIAL): Major Development Plan MJR26-002, Outset Collection by Hilton AKA Comfort Inn Remodel (Community Development Director Matt Pielsticker) Video Start Time: 01:19:15 Community Development Director Matt Pielsticker introduced Claire Perez, the newest member of the Community Development Department, and provided a brief overview of her professional background. He then delivered a presentation regarding Major Development Plan MJR26-002, the Outset Collection by Hilton (also known as the Comfort Inn Remodel). AVON REGULAR MEETING MINUTES n TUESDAY APRIL 28, 2026 Av o n HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM C O L O R A D O Community Development Director Pielsticker advised Council that its analysis should focus on Review Criterion 4, which requires that the development comply with the applicable development and design standards set forth in the Avon Municipal Code, including but not limited to Chapter 7.20 (Zone Districts and Official Zoning Map), Chapter 7.24 (Use Regulations), and Chapter 7.28 (Development Standards), and that the proposal remain generally consistent with the prior approval for the existing use. He added that if the project were smaller in scope, it would have been addressed administratively; however, due to the scale and scope of the proposal, staff elected to bring the item forward for Council consideration. Architect Tim Losa, with Zehren and Associates, joined Community Development Director Pielsticker at the podium to discuss the remodel and rebranding of the hotel, noting that the project is focused on improving the guest experience. Mayor Pro Tern Carroll asked questions regarding the project timeline, including the anticipated shutdown period. Jodie Robertson and Michael Miller, representing the ownership group, joined Mr. Losa at the podium and responded to questions related to the remodel timeline. Mayor Pro Tem Carroll also referenced the use of destination metrics at the hotel. At his request, Chief Building Official Derek Place addressed the applicability of the Town's Exterior Energy Offset Program to the project. Mayor Underwood asked Community Development Director Pielsticker about the condition of the lighting plan and its compliance with the Town's outdoor lighting ordinance. She also asked Architect Losa questions regarding the soffits, including their materials and venting. Mr. Losa responded that the project is planned to comply with the draft lighting ordinance. Mayor Underwood opened the public hearing for public comment. No additional public comment was received, either in person or virtually. Council thanked the ownership group for the remodel, their investment in Avon, and wished them success. Councilor Hardy also thanked the Planning and Zoning Commission for its review of the remodel and stated that she appreciated the inclusion of gates to manage parking access on the property. Councilor Hardy moved to approve Major Development Plan MJR26-002 based on the proposed findings and conditions set forth in the staff report. Councilor Stanley seconded the motion. The motion passed unanimously, 7-0. 6.4. PUBLIC HEARING (QUASI-JUDICIAL): ORDINANCE 26-05, First Reading: Wildfire Code Updates CTA 26-002 Code Text Amendment (Planning Manager Jena Skinner) Video Start Time: 01:57:35 Planning Manager Jena Skinner delivered a presentation related to the first reading of Ordinance 26-05, Wildfire Code Updates (CTA 26-002 Code Text Amendment). Mayor Underwood noted that the Town Attorney clarified the matter is not a quasi-judicial public hearing, but rather a legislative public hearing. AVON REGULAR MEETING MINUTES , ` TUESDAY APRIL 28, 2026 Av O n HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM COLORADO Questions from Council included whether there is regulatory alignment with other communities in the County related to the use of noncombustible versus ignition resistant materials, how tree -cutting assessments and permitting are used to reduce wildfire risk, how tree felling is tracked, the potential impact on insurance costs, and whether there are refundable deposit mechanisms associated with assessments. Councilor Thuon asked about the potential installation of large-scale sprinkler systems in the Wildridge neighborhood as a first line of defense against wildfires, including the use of cache boxes to activate such systems. Planning Manager Skinner responded that there is not sufficient water capacity to respond to wildfires and structure fires simultaneously in Wildridge. Councilor Thuon stated that implementation of a solution to address this issue by the water district would provide additional reassurance. Mayor Underwood opened the floor to the public hearing for public comment. No public comment was received, either in person or virtually. Mayor Underwood thanked Ms. Skinner for her work. Mayor Pro Tern Carroll stated that he wanted to better understand the refundable deposit mechanism and requested to speak further with staff, including a tutorial on how the mechanism is applied, to gain additional comfort with the process. Mayor Underwood requested that the topic be brought back in greater detail at second reading. Councilor Thuon moved to approve the first reading of Ordinance 26-05, Wildfire Code Updates (CTA 26-002 Code Text Amendment), as presented. Councilor Stanley seconded the motion. The motion passed unanimously, 7-0. 6.5. ACTION: Mi Casa Avon Program Revisions (Housing Planner Patti Liermann) Video Start Time: 02:28:40 Housing Planner Patti Liermann delivered a presentation regarding Mi Casa Avon Program revisions. Mayor Underwood opened the floor to public comment. No public comment was received, either in person or virtually. Council thanked Housing Planner Liermann for her work on the revisions, including her collaboration with the Town Attorney. Ms. Liermann was asked to address whether residents may retire while living in a Mi Casa Avon home. She explained that a resident may retire and continue living in the unit provided they resided in the home and were employed full-time for the preceding five (5) years. Councilor Hardy expressed concern regarding the use of 120% Area Median Income (AMI) for rentals. Councilor Brooks moved to approve the proposed revisions to the Mi Casa Avon Program, as presented. Councilor Stanley seconded the motion. The motion passed unanimously, 7-0. 6.6. ORDINANCE 26.08: First Reading Amending Chapter 10.28, "Vehicle Registration" and Repealing Chapter 10.32, "Driver Licenses" of the Avon Municipal Code (Chief of Police Greg Daly) Video Start Time: 02:43:55 Chief of Police Greg Daly delivered a presentation regarding the first reading of Ordinance 26-08, amending Chapter 10.28, "Vehicle Registration," and repealing Chapter 10.32, "Driver AVON REGULAR MEETING MINUTES TUESDAY APRIL 28, 2026 Av O n HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM COLORADO Licenses," of the Avon Municipal Code. Mayor Underwood opened the floor to public comment. No public comment was received, either in person or virtually. With no further deliberation, Councilor Stanley moved to approve the first reading of Ordinance 26-08, as presented. Councilor Hyatt seconded the motion. The motion passed unanimously, 7-0. 6.7. PUBLIC HEARING: RESOLUTION 26.04: Amending the 2026 Budget (Chief Financial Officer Paul Redmond) Video Start Time: 02:48:36 Chief Financial Officer Paul Redmond delivered a presentation regarding Resolution 26-04: Amending the 2026 Budget. Mayor Underwood opened the floor to public comment. No public comment was received, either in person or virtually. With no further deliberation, Councilor Thuon moved to approve Resolution 26-04: Amending the 2026 Budget. Councilor Brooks seconded the motion. The motion passed unanimously, 7-0. 6.8. RESOLUTION 26-06: Approval of Financing for Buffalo Ridge I Refurbishment (Town Manager Eric Heil) Video Start Time: 02:55:50 Town Manager Eric Heil introduced the item regarding Resolution 26-06: Approval of Financing for Buffalo Ridge I Refurbishment. Councilor Hardy asked about the waiting list for the Buffalo Ridge Apartments. Mayor Underwood opened the floor to public comment. No public comment was received, either in person or virtually. With no further deliberation, Councilor Stanley moved to approve Resolution 26-06, as presented. Councilor Hardy seconded the motion. The motion passed unanimously, 7-0, 7. WRITTEN REPORTS 7.1. Planning & Zoning Commission Minutes (Development Coordinator Emily Block) 7.2. Monthly Financials (Senior Accountant Dean Stockdale) 7.3. Summer Outlook DestiMetrics Report (Financial Analyst Chase Simmons) 7.4. Town Cleanup & Sustainability Fair Updates (Special Events Coordinator Emily Dennis) 7.5. Recreation Center Project Update (Director of Engineering Eva Wilson) MAYOR AND COUNCIL COMMENTS & MEETING UPDATES Video Start Time: 03:01:25 Councilor Brooks asked whether Chief Administrative Officer Ineke de Jong was prepared to speak about the upcoming Wildridge Water Shortage Meeting scheduled for May 21 at 5:30 p.m. at the old Wildridge Fire Station. Councilor Brooks stated that he is proposing a meeting with Wildridge residents to address Tier 4 and Tier 5 water restrictions. He noted that Ms. de Jong and Sarah Smith Hymes have been leading the effort and that the conservation district is also interested in participating. He stated that a presentation will be provided, the meeting will be open to all, and a variable message sign will be deployed to remind residents. Councilor Brooks also noted that the Eagle River Highway Cleanup is scheduled for Saturday at 9:00 a.m. and advised that motorists should be especially alert. AVON REGULAR MEETING MINUTES A TUESDAY APRIL 28, 2026 Av O n HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM COLORADO Mayor Underwood thanked Sarah Smith Hymes for organizing the Wildridge Water Shortage Meeting. Councilor Stanley reminded the public of the Vail Valley Art Guild's First Friday event and noted that the Avon First Friday Art Guild event would take place on Friday, May 1. 9. ADJOURN There being no further business before Council, Mayor Underwood moved to adjourn the regular meeting. The time was 08:05 p.m. These minutes are only a summary of the proceedings of the meeting. They are not intended to be comprehensive or to include each statement, person speaking or to portray with complete accuracy. The most accurate records of the meeting are the audio of the meeting, which is housed in the Town Clerk's office, and the video of the meeting, which is available at wwwhighfivemedia.org. RESPECTFULLY SUBMITTED: Miguel Jauregui CasffiuVva, Town Clerk APPROVED: Mayor Underwood `