20.09.22 PSA GSG Architecture, Inc (2)
1
EXHIBIT B
On-Call Agreement for Professional Services
TASK ORDER 2-2023-02
Public Works Facility Design – Vehicle and Equipment Storage
This Task Order pertains to the On-Call Agreement by and between the Town of Avon
(“TOWN”), and GSG Architecture, Inc. (“CONTRACTOR”), dated On-Call Contract Execution
of September 20, 2022 (“the Agreement”).
CONTRACTOR shall perform services as provided herein and in the Agreement. This Task
Order shall not be binding until it has been properly signed by both parties. Upon
execution, this Task Order shall supplement the Agreement as it pertains to the project
described below.
Project Description: Provide comprehensive design services for the Public Works Facility
- Vehicle and Equipment Storage. See Attachment A
Project Site:
DocuSign Envelope ID: CD1611C0-5ED2-49AC-8BB5-540AC051CDE2
2
Proposed Tasks: See Attachment A.
1. Public Works Facility Design – Vehicle and Equipment Storage.
Budget/Proposal: ____________$177,455_ _______________________________________
Completion Schedule: __Three Months from Notice to Proceed__________________________
This Task Order is as approved by the September 30, 2022 On-Call Agreement on the
25th day of July 2023.
Town of Avon
Recommended:_________________________________Public Works Director ____Date: ______________
Eva Wilson Title
GSG Architecture, Inc.
Approved: _______________________________________Principal_and CEO________ Date: ______________
James Holloway Title
Town of Avon
Approved: __________________________________________Town Mayor ____Date: ______________
Amy Phillips Title
DocuSign Envelope ID: CD1611C0-5ED2-49AC-8BB5-540AC051CDE2
7/26/2023
7/26/2023
7/27/2023
Town of Avon, Colorado
TASK ORDER #2 - Public Works Design & Construction Documents
GSG Architecture Proposal for A & E Services
REVISED FINAL JULY 20, 2023
Page 1
Explanation of Fees:
This revised proposal p includes the following phases and services and assumes design/bid/build delivery
method. This proposal is based on the design progressing substantially in accordance with the previously
complete conceptual design completes in the feasibility study. Material changes to the design may require
additional service fees and reimbursable expenses.
June 8, 2023 - Fee reductions from the previous proposal we achieved entirely through GSG
Architecture. Consultant fees to GSG remained the same. We reevaluated the fees with consultants and
believe they are justified and as low as possible while still allowing for an acceptable quality of work.
Internally, GSG reallocated some hours from Project Principal to Project Manager, reduced hours where
possible, and reduced trips to the site to achieve cost reductions. GSG also eliminated the 10%
administrative fee for subconsultant contracts that is customary and was previously applied.
July 20, 2023 – This modification at the request of the owner adds $5,130 to design costs to
accommodate the inclusion of in floor radiant heat for the facility. This is a direct pass-through of
consultant costs with no additional fees added.
See attached cost breakdown.
SCOPE OF SERVICES
Schematic Design (SD) - Includes One (1) trip
·We will review possible building structural, exterior envelope and HVAC systems and make
selections based on cost effective operations vs. first cost, as well as ease of maintenance.
·We will provide an SD cost estimate inclusive of selected options that meets budget, and work
with the Town to select an option which best suits need and budget.
·GSG will incorporate the feasibility study information into schematic level site and building plans.
·Upon approval of a final option and budget we will proceed to Design Development.
Design Development (DD)
·GSG Architecture will implement specific requirements within the space allocated for them during
concept design.
·We will continue to return with design options for your approval. These will be based on specific
requests from your user groups, budget constraints, and our interpretation of use and flow facility
both internally and on the site.
·We will update our inventory of equipment and vehicles as necessary and make appropriate
changes.
·GSG will begin preliminary communications with Town of Avon Community Development to
ensure code compliance.
·GSG will work to produce a design that meets or exceeds expectations for function and budget.
·We will submit DD documents for your review and make corrections as requested to
accommodate budget and functionality.
·Upon approval, we will proceed to Construction Documents.
Construction Documents (CD)
·Throughout the process, we will continue to engage the Town to ensure that all design elements
are accounted for and fully developed in the drawings and specifications, and that these work
products meet the Town of Avon Community Development standards.
·We will continue working with our cost estimator and the Town to develop the final cost estimate.
Attachement ADocuSign Envelope ID: CD1611C0-5ED2-49AC-8BB5-540AC051CDE2
Town of Avon, Colorado
TASK ORDER #2 - Public Works Design & Construction Documents
GSG Architecture Proposal for A & E Services
REVISED FINAL JULY 20, 2023
Page 2
· We will provide a complete set of documents in PDF format for your review and use in solicitation
of bids.
· At completion of this phase, we will submit plans and specifications to the Town of Avon
Community Development for review and will make any corrections requested.
FEE PROPOSAL
General Exclusions (GSG Architecture can deliver any services listed below at an additional negotiated fee if
desired):
· Bidding and Construction Administration services (to be contracted in a separate Task Order)
· Hazardous material investigations, inspections, and abatement.
· Phase I Environmental or other environmental investigations or reports.
· FF&E Design and procurement.
· Geothermal, PV and Wind Cogeneration systems.
· Geotechnical Investigations and Reports. (Previous reports supplied by Owner from the same
area will be used.)
· LEED Certification of the project.
· Plan review and building permit fees.
· Reproduction of documents for bidding.
· Construction materials testing.
· Building and / or system Commissioning.
· IT/AV Design (we will provide basic pathway and termination locations).
· Construction staking.
· Bidding and Contract (Construction Administration Services)
· All items and services not specifically included.
FIXED FEE PROPOSAL - ARCHITECTURAL & ENGINEERING SERVICES:
Schematic Design $ 34,538
Design Development $ 65,108
Contract (Construction) Documents $ 75,309
Total Services $ 174,955
Reimbursable Expenses $ 2,500
(Estimate only)
Please call to discuss at your convenience. We are always willing to negotiate fee and scope to suit the
best interests of the project.
Sincerely,
James Holloway, AIA, LEED AP
CEO / Principal
DocuSign Envelope ID: CD1611C0-5ED2-49AC-8BB5-540AC051CDE2
Town of Avon, Colorado
TASK ORDER #2 - Public Works Design & Construction Documents
GSG Architecture Proposal for A & E Services
REVISED FINAL JULY 20, 2023
Page 3
DocuSign Envelope ID: CD1611C0-5ED2-49AC-8BB5-540AC051CDE2