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Health and Recreation Committee Packet Materials 01.20.2026 - FINALHEALTH & RECREATION COMMITTEE MEETING AGENDA TUESDAY, JANUARY 20, 2026 MEETING BEGINS AT 12:00 P.M. IN-PERSON AT AVON TOWN HALL OR VIRTUALLY ON ZOOM COMMITTEE MEETING BEGINS AT 12:00 P.M. 1. ROLL CALL 2. APPROVAL OF THE AGENDA 3. MINUTES 3.1 Approval of the November 18, 2025 Meeting Minutes 4. PUBLIC COMMENT Public comments are limited to three (3) minutes. The speaker may be given one (1) additional minute subject to Committee approval. 5. BUSINESS ITEMS 5.1 Health & Recreation Committee Update & 2026 Goal Setting 5.2 Recreation Department Update 5.3 Aquatics Area Remodel Update 6. OTHER BUSINESS AND COMMITTEE MEMBER COMMENTS 7. ADJOURN DRAFT - HEALTH AND RECREATION COMMITTEE MEETING MINUTES TUESDAY, NOVEMBER 18, 2025 HYBRID FORMAT IN PERSON AT AVON TOWN HALL AND VIA ZOOM Page 1 of 3 1. ROLL CALL Present- Committee Members: Committee Chair Nancy Tashman, Vice-Chair Lisa Post, Amy Phillips, Pat Nolan, Derek George and Kathy Ryan Staff: Recreation Director Michael Labagh, Recreation Services Superintendent Jerrica Miller, Planning Manager Jena Skinner Town Council: Councilor Kevin Hyatt Guest: Sarah McLaurin, University of Colorado Denver, Masters of Urban & Regional Planning (MURP) Capstone Student Absent- Committee Members: Sonia Martinez and Courtney Walters Rawson Town Council: Councilor Ruth Stanley Committee Chair Nancy Tashman opened the meeting at 12:01 p.m. 2. APPROVAL OF THE AGENDA Committee Chair Nancy Tashman made a request for a motion to approve the agenda. Committee Member Amy Phillips moved to approve the agenda and Committee Vice Chair Lisa Post seconded the motion. Committee Chair Nancy Tashman declared the agenda approved. 3. APPROVAL OF THE SEPTEMBER 9, 2025 MEETING MINUTES Committee Chair Nancy Tashman made a request for a motion to approve the minutes of the September 9, 2025 meeting. Amy Phillips moved to approve the meeting minutes, Pat Nolan seconded the motion and Committee Chair Nancy Tashman declared the minutes approved. 4. PUBLIC COMMENTS None 5. BUSINESS ITEMS 5.1 Harry A. Nottingham Park Plan Update Recreation Director provided background on the effort to update the Harry A. Nottingham Park Plan. He then introduced University of Colorado, Masters of Urban & Regional Planning student, Sarah McLaurin to the committee. Sarah provided the committee with a presentation summarizing the updates that were made to the Harry A. Nottingham Park Plan. She confirmed that all updates were made while collaborating with Town staff in the Community Development, Recreation and General Government Departments. Sarah finished her presentation and requested comments, suggestions and questions from the committee. The committee commented/inquired: • Committee member Kathy Ryan expressed concern over the proposed relocation of the Metcalf Cabin. • Vice-Chair Lisa Post inquired about who was responsible for this document and expressed concern about why this document has not been updated in so long. DRAFT - HEALTH AND RECREATION COMMITTEE MEETING MINUTES TUESDAY, NOVEMBER 18, 2025 HYBRID FORMAT IN PERSON AT AVON TOWN HALL AND VIA ZOOM Page 2 of 3 • Committee member Amy Phillips provided an example of a “lesson learned” when the Fitness Court was constructed in the park without proper approval. She reiterated that a process needs to be maintained so Staff cannot deviate from the approved plan. Amy shared that she feels the responsibility of this plan should fall under the General Government Department. • Committee member Amy Phillips shared that the narrative format of the plan makes this a digestible document, and all other Town parks need to relate to Nottingham Park. Planning Manager Jena Skinner provided additional information regarding the plan update process, confirming that what has been presented is a preliminary draft and the committee will have another opportunity for review. Jena confirmed that multiple Town departments will be involved with updating and maintaining the park plan document. She also spoke to a larger master plan effort to incorporate the Town’s other parks and open space. The committee provided additional feedback: • Vice-Chair Lisa Post commented that the maps and graphics are more simple and easier to follow. • Committee member Kathy Ryan feels that the lake itself should be considered its own subarea. • Committee member Amy Phillips commented that the intention to move the Metcalf Cabin to a more prominent location in Nottingham Park would allow the Town to highlight its history more. Moving the cabin will allow for the addition of a second green room which will support improved musical show operations. • Committee member Amy Phillips expressed that the lake should be part of Subarea 1 and shared that it should be split into two sections since there is a lot of activity in that zone. • Committee member Amy Phillips requested that the updated park plan be written with more certainty as it is finalized; include more visionary and direct language. • Committee member Kathy Ryan expressed concern regarding the removal of the Fitness Court since she sees people using it consistently. • Vice-Chair Lisa Post asked who will be taking this project over since Sarah will no longer be making plan updates. Lisa also expressed the importance of obtaining all the draft documents, images, graphics, etc. to ensure a smooth transition. Recreation Director Michael Labagh provided additional information about how the Town’s Capital Improvements Plan is created and approved. He mentioned that the removal of the Fitness Court will occur when the Town is ready to construct a larger picnic shelter to replace it. He assured Committee member Kathy Ryan that Staff have reviewed alternative locations for the Fitness Court but have not been successful finding a suitable section of the park. Recreation Director Labagh confirmed that the Community Development, Public Works, Recreation and General Government Departments will be working together to finish updating the plan in 2026. Planning Manager Jena Skinner thanked the committee for their engagement and asked that any additional comments, questions or concerns can be sent directly to her or Recreation Director Michael Labagh. 5.2 Health and Recreation Committee Update Recreation Director Labagh provided the proposed 2026 Health and Recreation Committee schedule for approval. He shared the committee meetings will continue a similar schedule on the third Tuesday, every other month. Several committee members’ terms will expire in March 2026, and Recreation Director Labagh confirmed that there will be five seats available during the committee recruitment process. The committee approved the proposed DRAFT - HEALTH AND RECREATION COMMITTEE MEETING MINUTES TUESDAY, NOVEMBER 18, 2025 HYBRID FORMAT IN PERSON AT AVON TOWN HALL AND VIA ZOOM Page 3 of 3 Health and Recreation meeting schedule for 2026. 5.3 Recreation Department Update Recreation Director Michael Labagh provided a brief presentation reviewing Fall facility maintenance projects, Black Friday Seasonal Membership Sale, Avon Turkey Trot Race, Eaglebend Pocket Park construction and anticipated Recreation Center refurbishment and expansion projects. The committee commented/inquired: • Committee member Amy Phillips confirmed that the construction fencing at Eaglebend Pocket Park was intact but that further adjustments were necessary for snow storage/removal. Amy also asked if the new picnic shelter at the park will be available to reserve. • Committee member Kathy Ryan asked for more information about the issue of adding a portable toilet in Eaglebend Park. She inquired if the same screening could be added to the portable toilets by the fishing pier in Nottingham Park. Kathy also voiced her opposition to adding a restroom facility to the north parking lot area in Nottingham Park off West Beaver Creek Boulevard. • Committee member Amy Phillips asked how long the pool area would be closed and if we are considering reducing admission rates. • Committee member Kathy Ryan asked if we would be able to host competitions after the construction. • Committee member Derek George inquired how insulating the water slide would work, since it is being proposed to be partially outside of the building. He also asked if the Town has ever considered adding a cold plunge as an amenity for guests. Recreation Director Michael Labagh provided clarification that the portable toilet and screening would not be included in the final construction at Eaglebend Park due to neighborhood concerns. He shared that the picnic shelter in Eaglebend Park will be available on a first-come, first-served basis. Town staff plan to check in with the Eaglebend neighborhood after the first full summer operation of the redeveloped park to determine if any adjustments are needed. Recreation Director Labagh confirmed the pool area will be closed April - November 2026. He informed the committee that reducing rates are an option, but he is trying to partner with other aquatics facilities to ensure Avon residents have access to pools during the refurbishment project. Director Labagh reiterated that the pool shells themselves would not be changing. Although the addition of gutters to the Lap Pool is welcomed to improve water quality and bather experience, it will maintain 5 swimming lanes with a diving well. Michael Labagh provided additional information regarding insulation and design factors for the water slide. He also expressed concern about adding a cold plunge in the facility due to the high-risk nature of the amenity. 6. OTHER BUSINESS AND COMMITTEE MEMBER COMMENTS No other business or committee member comments were received. 7. ADJOURNMENT Committee Chair Nancy Tashman asked if there was a motion to adjourn the meeting. Committee Vice Chair Lisa Post motioned to adjourn the meeting. Committee Member Amy Phillips seconded the motion. The meeting adjourned at 1:37 p.m. on November 18, 2025. Respectfully submitted by, Michael Labagh Recreation Director Health & Recreation Committee Meeting January 20, 2026 HEALTH & RECREATION COMMITTEE JANUARY 20, 2026 MICHAEL LABAGH, RECREATION DIRECTOR HEALTH & REC COMMITTEE UPDATE Health & Recreation Committee Meeting January 20, 2026 •2026 Committee Member Recruitment •March 2 – 27, 2026 •5 seats available in Spring 2026 •Current member terms: •Kathy Ryan - March 2026 •Lisa Post - March 2026 •Sonia Martinez - March 2026 •Courtney Walters Rawson -March 2026 •Nancy Tashman - March 2027 •Patricia Nolan - March 2027 •Amy Cramer Phillips - March 2027 •Derek George - March 2027 HEALTH & REC COMMITTEE UPDATE Health & Recreation Committee Meeting January 20, 2026 The committee purpose is to act as an advisory group and provide advice concerning: 1) “healthy community” issues, planning, policies and implementing strategies for improving overall community health, 2) comparisons to both incorporated and unincorporated peer communities of recreation facilities and programs, and 3) the design, programming and estimated cost of recreational facility improvements, including but not limited to remodeling and expansion of the Avon Recreation Center. HEALTH & REC COMMITTEE UPDATE Health & Recreation Committee Meeting January 20, 2026 REC DEPARTMENT MISSION STATEMENT: Our Mission is to foster a strong sense of belonging by providing safe, accessible, diverse programs and services that promote the physical and mental well-being of our community. REC DEPARTMENT VISION STATEMENT: Our Vision is to be the heart of a thriving community, while enhancing our facilities, programs and services that create valuable recreational opportunities and memorable experiences for everyone. HEALTH & REC COMMITTEE UPDATE Health & Recreation Committee Meeting January 20, 2026 2026 Recreation Department Outlook •Programming enhancement and/or expansion •Harry A. Nottingham Park Plan Review •Aquatics Area Remodel •Wildridge Parks Redevelopment - Community Engagement •Village at Avon Park Planning •Fitness Area Expansion Design (tentative) HEALTH & REC COMMITTEE UPDATE Health & Recreation Committee Meeting January 20, 2026 (Open discussion to set 2026 committee goals) RECREATION DEPARTMENT UPDATE 2024 | 2025 Health & Recreation Committee Meeting January 20, 2026 Month Avg Daily Visits Total Monthly Visits Admissions Revenue January 632 | 660 19,592 | 20,490 $119,177 | $120,067 February 643 | 624 18,647 | 17,477 $107,215 | $113,049 March 608 | 632 18,848 | 19,612 $112,942 | $133,344 April 519 | 507 15,598 | 15,229 $84,359 | $80,003 May 246 | 311 7,620 | 9,649 $56,773 | $65,701 June 484 | 467 14,529 | 14,013 $100,596 | $102,228 July 530 | 508 16,445 | 15,755 $112,473 | $115,821 August 517 | 504 16,057 | 15,643 $97,528 | $106,360 September 416 | 462 12,484 | 13,870 $74,877 | $81,966 October 415 | 417 12,885 | 12,936 $76,742 | $81,726 November 510 | 481 15,327 | 14,426 $237,282 | $279,194 December 567 | 594 17,581 | 18,421 $187,897 | $188,247 RECREATION DEPARTMENT UPDATE Health & Recreation Committee Meeting January 20, 2026 BLACK FRIDAY SALE RESULTS •November 28-December 1, 2025 •Combined punch pass and seasonal membership sale •4-month Seasonal Membership: $80,210 •(-23%) from 2024 •Punch Passes: $125,898 •(-13%) from 2024 •Total sales: $206,108 RECREATION DEPARTMENT UPDATE Health & Recreation Committee Meeting January 20, 2026 •Avon Turkey Trot Recap •Record Attendance • 933 registrants, •Over 1000 attendees •Revenue •$16,355 •50% to YouthPower365 •Post Event Report included as Attachment A RECREATION DEPARTMENT UPDATE Health & Recreation Committee Meeting January 20, 2026 What data do you find valuable reviewing as a committee? Is there additional data you would like to regularly see in committee presentations? Health & Recreation Committee Meeting January 20, 2026 •Design completion and approval: January - April 2026 •Pool Area Closes & Construction Begins Monday, April 13, 2026 •Pool Area Reopens Friday, November 20, 2026 AQUATICS AREA REMODEL UPDATE Health & Recreation Committee Meeting January 20, 2026 •Communication plan •Project posters •Press releases •Project webpage •Social media updates •Alternative pool options for patrons & programming •Updated conceptual plans AQUATICS AREA REMODEL UPDATE Health & Recreation Committee Meeting January 20, 2026 Health & Recreation Committee Meeting January 20, 2026 Health & Recreation Committee Meeting January 20, 2026 Health & Recreation Committee Meeting January 20, 2026 Health & Recreation Committee Meeting January 20, 2026 COMMITTEE QUESTIONS & COMMENTS? Health & Recreation Committee Meeting January 20, 2026 THANK YOU! Health & Recreation Committee Meeting January 20, 2026 2025 Turkey Trot Post Event Report December 12, 2025 Page 1 of 1 TO: Honorable Mayor Underwood and Council members FROM: Chelsea Van Winkle, Senior Special Events Coordinator RE: 2025 Turkey Trot Post Event Report DATE: December 12, 2025 SUMMARY: This report summarizes the post event recap and observations from the Avon Turkey Trot which took place on November 27, 2025. The event was produced by the Avon Recreation and the Culture, Arts and Special Events (“CASE”) Departments. The report includes Staff input, operational review, photos and media. No Council action is requested. BACKGROUND: The Vail Valley Foundation Turkey Trot 5K in EagleVail has been a beloved community tradition for many years, and 2025 marked the Town’s third year producing the event in Harry A. Nottingham Park and along the Eagle Valley Trail within Avon. After the Town of Avon Recreation Department stepped in to host the event on short notice in 2023, the Turkey Trot has continued to thrive through a strong collaboration across multiple Town departments. Historically organized by the Vail Valley Foundation, the race has long supported YouthPower365 and a portion of registration fees continues to benefit the non-profit. The Vail Valley Foundation and the Town renewed the partnership in 2025, and Town Staff worked diligently to plan the event, secure sponsors, advertise and recruit volunteers, ensuring the Turkey Trot remains a meaningful and memorable Thanksgiving tradition in the Vail Valley. ANALYSIS: This year, the event drew an estimated 1,000 guests for both the 2K and 5K family friendly fun run. The attendance was the largest the Town has seen, in its three years and was due to nice weather, Beaver Creek Resort not being open for the ski season and a robust marketing plan. There were 933 registrants for the 5K and 2K races combined. The Town made $16,355.00 in race registration revenue and will donate $8,427.50 to YouthPower365. The Town spent an estimated $7,425.36 on the event which included general supplies, resource recovery, and advertising and marketing expenses. The Town benefited from in-kind donations including raffle prices from local businesses, hot chocolate and coffee from the Westin Riverfront Resort & Spa and donuts from Northside Kitchen, in addition to the event Community Sponsorship dollars. More information and analysis can be found in the Post Event Brief as Attachment A. Thank you, Chelsea Attachment A: Turkey Trot 2025 Post Event Brief ATTACHMENT A POST-EVENT BRIEF 0BEVENT OVERVIEW 9BEVENT NAME 10BDAY/DATE AND TIMES 11BLOCATION 1BAvon Turkey Trot Thursday, November 27, 2025 Start Time: 8:30am End Time: 11:00am Lake Street, Avon Recreation Center, Nottingham Park and Eagle Valley Trail 12BREVENUE 13BATTENDANCE 14BWEATHER DURING EVENT 5K: $13,710 revenue 2K: $2,645 revenue Total Registration Revenue: $16,355 Donated to YouthPower365: $8,472.50 5K: 679 participants 2K: 54 participants Total Participants: 933 2BOVER 1,000 TROTTERS 3BTemp: High 38 Low 23 4BWind: N/A 5BRain/Snow: N/A 6BBRIEF EVENT DESCRIPTION The annual Avon Turkey Trot is back, and the Town of Avon is excited to host this fun and healthy community event in Harry A. Nottingham Park on Thanksgiving! Choose between a 2K or 5K Run/Walk, with costumes highly encouraged to add to the festive spirit! The 2K Race will cost $10 per person and the 5K race will cost $20 per person. Children 5 years old and under race for free. Prices will increase by $5 for day-of registration. Participants can pre-register at AvonRec.org through the SmartRec software online registration portal. All participants will be required to sign a liability waiver which can be completed prior to race day. A percentage of the proceeds benefit YouthPower365. If you would like to make an additional donation, please click on the link: https://youthpower365.org/donate/ After the race, enjoy light refreshments, awards, and raffle prizes! Be sure to bring your own water bottle and show off your Thanksgiving costumes. We can’t wait to see you at the starting line! 7BSTAFF OBSERVATI0NS AND RECOMMENDATIONS What Worked Well •Strong staff collaboration; smooth event delivery with large turnout and ideal weather. •Emcee added energy and kept event engaging. •Food & beverage variety worked well for guests. Northside donut donation and Westin Resort & Spa coffee and hot chocolate donationwere well-received and appreciated. •Effective donation integration at registration provided an additional $295 for YouthPower365. •Lake Street proved optimal for start/finish; VRD race arch worked well. •Both race courses functioned effectively despite construction detours. •Pre-event setup time was essential and productive. •High pre-registration number (700+) •Strong youth and family participation. •Stanchions inside Rec Center aided flow. •Kaleidoscope production was on time and did not need support. •PD presence was excellent and the truck with the sign board was a great added addition. •No injuries reported. •84.38% waste diversion. •Marketing reach was strong across social media, print, radio, digital ads, and email (84% open rate). •Parking and road closures worked smoothly. ATTACHMENT A Page 2 • Pre-Event Emails were well received and helped clarify questions for guests. Areas for Improvement • Increase bib inventory (2,000 recommended). • Improve communications for early bib pick-up participation. Offer bib pick-up up to two weeks before race day. • Refine check-in flow and explore non-Amilia waiver solutions. Consider outdoor pick-up and earlier distribution window. • Missed turns on course indicate need for clearer directional signage at Aid Station. • Staff and volunteers were overextended due to two no-shows. • Consider removing raffle as it is difficult to manage with staggered participant return and doesn’t add as much value as anticipated. • Improve audio balance between music and emcee. • Facilities team needs training on powering Lake Street light poles. • Clarify dog participation rules; add dog water station. • Enhance restroom visibility with signage or flags. • Pre-race stretch needs backup staffing and earlier start time. • Additional staff needed at F&B, waste stations, and Rec lobby. Ensure directional staff positioned at all high-traffic course intersections. • Simplify coffee station as sugar and creamer were not used. • Add more barricades, curb flags, and standardized turn signs, and “event in progress” signage. • Increase Walking Mountains staffing for improved waste station coverage. • Add additional language and FAQ’s to website and communications about the event. Look at other Turkey Trot website for reference. Future Ideas & Recommendations • Explore swag (beanies, mugs, shirts) instead of raffle prizes and partner with local vendors. • Consider offering only the 5K to simplify course management. • Produce a pre-racecourse overview video for social media. • Evaluate food options at aid stations (example: small pies like Frisco). • Plan for additional tents and tables at Food & Beverage stations. • Acquire an air horn for the start and consider a running clock with clear “not timed” notice. • Explore sticker bibs and add indoor/outdoor safety pin stations. Staffing • (8) Volunteers • (3) CASE Staff • (9) Recreation Staff • (5) Public Works Staff • (1) Buildings Staff Page 3 8BPICTURES AND MARKETING MATERIAL Page 4