25.05.05 PSA Zehren and Associate, Inc.
CO-2
CHANGE ORDER
Order No.:_2_
Date: May 5, 2025
Agreement Date: February 28, 2024
NAME OF PROJECT: East Nottingham Park Improvement Project__________________________
OWNER: Town of Avon____________________________________________________________
CONTRACTOR: Zehren and Associates________________________________________________
The following changes are hereby made to the CONTRACT DOCUMENTS:
Justification: The 2024 Professional Service Agreement, executed in February 2024, and Change Order
No. 1, executed in October of 2024, anticipated design and construction support for the East Nottingham
Park Improvement Project (Project) with Zehren and Associate as the lead firm for architecture,
landscape architecture, civil, structural, mechanical/electrical, and irrigation design and construction
support of the Project. Per Exhibit A, additional budget is necessary to fund continued coordination and
support for the modular restroom building, submittal reviews and construction support as well as civil
engineering updates. The project is currently contracted to May 2026. Additional civil engineering
support is being utilized to updated sanitary sewer changes and hydrant relocation due to site constraint
and coordination with other projects.
Change to CONTRACT PRICE: $____40,375__
Original CONTRACT PRICE: $___196,500__
Current CONTRACT PRICE adjusted by previous CHANGE ORDER $____246,143_
The CONTRACT PRICE due to this CHANGE ORDER will be increased by $40,375.
The new CONTRACT PRICE including this CHANGE ORDER will be $286,518.
Change to CONTRACT TIME:
The CONTRACT TIME will be increased by ___140____ calendar days.
The date for completion of all work will be ___May 20, 2026_ (Date).
APPROVALS REQUIRED:
Approved by Engineer: Nicole Mosby, Avon Sr. Engineer
Accepted by Contractor: Pedro Campos, Zehren & Assoc.
Accepted and Approved by Owner: Eric Heil, Town Manager
Federal Agency Approval (where applicable): N/A
Nicole Mosby (May 5, 2025 16:25 MDT)
Nicole Mosby
Eric Heil (May 20, 2025 10:30 MDT)
Eric Heil
ARCHITECTURE • PLANNING • LANDSCAPE • INTERIORS
P.O. BOX 1976, Avon, CO 81620 • 970.949.0257 • www.zehren.com
Z E H R E N
A N D A S S O C I A T E S
Change Order #2
April 25, 2025
Nicole Mosby, P.E.
Town of Avon, Post Office Box 975, Avon, CO 81620
Email: nmosby@avon.org / Phone: 970.748.4076
RE: Harry A. Nottingham Park East Park Improvements
Zehren and Associates, Inc. Project No: 2021.2859.05
Dear Nicole
Thank you for the opportunity for Zehren and Associates to prepare and submit this Change Order #2 request in
association with our current agreement to assist the Town of Avon with the East Park Improvements project at
Harry A. Nottingham Park.
Change Order #1 was executed on October 2, 2024 covering additional services for the Civil Engineering,
Structural Engineering, MEP Engineering and Architecture team for the remainder of the design and
construction administration phases. In Change Order #1 some unutilized fees from prior completed tasks were
also re-allocated to support the project management and landscape architecture tasks, that were nearing
depletion at that time. Between October 2024 and now, the project team has supported the project through
design changes and adjustments and coordination with the modular restroom vendor, Green Flush Restrooms
and their technical team. The project entered the pre-construction phase in the late winter of 2025 with the
pre-construction meeting conducted on February 19,2025 and weekly OAC meetings starting on March 18,
2025. Based on the level of effort and additional services required since early October, Change Order #2 is
requested for additional fees expended and exhausted and for the following services through project
completion date of November 1, 2025:
1) Overall project management and administration.
2) Construction administration services for the Architectural scope, including a site visit to the modular factory
during fabrication.
3) Construction administration services for the Landscape Architecture scope.
4) Construction administration services for the Civil Engineering scope, and for additional engineering
documentation required related to the ERWSD sewer requirements and other site plan adjustments.
5) Architectural documentation changes based on coordination between Green Flush Restrooms, Town of Avon,
Structural Engineer, MEP Engineer related to specifications, finishes and details of the modular restrooms,
canopy lighting, solar PV system, and related architectural items.
The additional fees requested in Change Order #2 for the items above are as follows:
1) Project Management and Administration $ 3,500
2) Architecture Construction Administration $ 15,870
3) Landscape Architecture Construction Administration $ 4,500
4) Civil Engineering Construction Administration / Other Additional Services $ 6,100
5) Architecture Other Additional Services $ 9,455
Sub Total $ 39,425
Expenses (site visit to modular factory) $ 950
Total $ 40,375
ARCHITECTURE • PLANNING • LANDSCAPE • INTERIORS
P.O. BOX 1976, Avon, CO 81620 • 970.949.0257 • www.zehren.com
Z E H R E N
A N D A S S O C I A T E S
The combined total amount requested by this Change Order #2 request is $40,375, growing the total
contract value from $246,143 to $286,518. Please reference Exhibit ‘A’ attached herewith outlining the
increased contractual amounts by task and discipline, associated with Change Order #2.
Zehren and Associates, Inc and its team of consultants are committed to seeing the East Park
Improvements project through its implementation and to a high level of quality consistent with the design
documents. The project construction is starting almost a full year later than originally anticipated, and the
team has provided continued support throughout, managing the project and fees as efficiently as possible.
The overall project team appreciates the Town’s consideration of the Change Order #2 request. Thank
you in advance.
Sincerely,
Pedro Campos, PLA / Principal
Zehren and Associates, Inc.
AGREED TO BY (print name) :
TITLE/ ENTITY:
SIGNATURE / DATE:
ARCHITECTURE • PLANNING • LANDSCAPE • INTERIORS
P.O. BOX 1976, Avon, CO 81620 • 970.949.0257 • www.zehren.com
Z E H R E N
A N D A S S O C I A T E S
Change Order #2
Exhibit A
April 25, 2025
A. ORIGINAL CONTRACT FEES
Task 1 Project Management and Administration $ 9,500
Task 2 Design Development, Construction Permit Documents, Construction Observation
Landscape Architecture $ 18,500
Skate Plaza (Design Development only) $ 25,000
Architecture $ 60,500
Irrigation Design $ 10,000
Civil Engineering $ 25,000
Structural Engineering $ 17,500
MEP Engineering $ 17,500
Subtotal $174,000
Task 3 Modular Bathrooms Solicitation Process $ 4,500
Task 4 Bid Process Support $ 3,500
Task 5 Pre-construction Services $ 5,000
Total $196,500
B. CHANGE ORDER #1 CONTRACT FEES
Task 1 Project Management and Administration $ 12,500
Task 2 Design Development, Construction Permit Documents, Construction Observation
Landscape Architecture $ 22,000
Skate Plaza (Design Development only) $ 25,000
Architecture $ 64,700
Irrigation Design $ 5,500
Civil Engineering $ 40,315
Structural Engineering $ 32,600
MEP Engineering $ 32,028
Subtotal $223,143
Task 3 Modular Bathrooms Solicitation Process $ 4,500
Task 4 Bid Process Support $ 3,500
Task 5 Pre-construction Services $ 3,000
Task 6 Expenses $ 500
Total $246,143
Note 1: Change Order #1 increased the contract by $49,643, from $196,700 to $246,143.
ARCHITECTURE • PLANNING • LANDSCAPE • INTERIORS
P.O. BOX 1976, Avon, CO 81620 • 970.949.0257 • www.zehren.com
Z E H R E N
A N D A S S O C I A T E S
C. CHANGE ORDER #2 CONTRACT FEES
Task 1 Project Management and Administration $ 16,000
Task 2 Design Development, Construction Permit Documents, Construction Administration
Landscape Architecture $ 26,500
Skate Plaza (Design Development only) $ 25,000
Architecture $ 90,025
Irrigation Design $ 5,500
Civil Engineering $ 46,415
Structural Engineering $ 32,600
MEP Engineering $ 32,028
Subtotal $258,068
Task 3 Modular Bathrooms Solicitation Process $ 4,500
Task 4 Bid Process Support $ 3,500
Task 5 Pre-construction Services $ 3,000
Task 6 Expenses $ 1,450
$ 12,450
Total $286,518
Note 2: Change Order #2 increases the contract by $40,375, from $246,143 to $286,518.
- End of Exhibit A -
20250505 Change Order 2 - Additional Project
Support
Final Audit Report 2025-05-20
Created:2025-05-05
By:Nicole Mosby (nmosby@avon.org)
Status:Signed
Transaction ID:CBJCHBCAABAAPSPkt3qmb6PzDa6cgJ1xFwwmKEbcfFBu
"20250505 Change Order 2 - Additional Project Support" History
Document created by Nicole Mosby (nmosby@avon.org)
2025-05-05 - 10:24:06 PM GMT
Document emailed to Nicole Mosby (nmosby@avon.org) for signature
2025-05-05 - 10:25:43 PM GMT
Document e-signed by Nicole Mosby (nmosby@avon.org)
Signature Date: 2025-05-05 - 10:25:56 PM GMT - Time Source: server
Document emailed to pedro c (pedroc@zehren.com) for signature
2025-05-05 - 10:25:57 PM GMT
Email viewed by pedro c (pedroc@zehren.com)
2025-05-06 - 11:09:14 AM GMT
Document e-signed by pedro c (pedroc@zehren.com)
Signature Date: 2025-05-06 - 11:09:44 AM GMT - Time Source: server
Document emailed to eheil@avon.org for signature
2025-05-06 - 11:09:46 AM GMT
Email viewed by eheil@avon.org
2025-05-07 - 8:07:50 PM GMT
Email viewed by eheil@avon.org
2025-05-20 - 4:30:27 PM GMT
Signer eheil@avon.org entered name at signing as Eric Heil
2025-05-20 - 4:30:41 PM GMT
Document e-signed by Eric Heil (eheil@avon.org)
Signature Date: 2025-05-20 - 4:30:43 PM GMT - Time Source: server
Agreement completed.
2025-05-20 - 4:30:43 PM GMT