24.10.02 PSA Zehren and Associate, Inc.
CO-1
CHANGE ORDER
Order No.:____1____
Date: __October 2, 2024_
Agreement Date: __Dec 4, 2023_____
NAME OF PROJECT: _ East Nottingham Park Improvement Project____________________
OWNER:_____Town of Avon___________________________________________________
CONTRACTOR: _ Zehren and Associates _________________________________________
The following changes are hereby made to the CONTRACT DOCUMENTS:
Justification: The 2024 Professional Service Agreement, executed in February 2024, anticipated
construction support for Zehren for architecture, landscape architecture and irrigation designs. Per
Exhibit A, additional budget is necessary to fund engineering (structural, mechanical & civil)
coordination and support for the modular restroom building design and construction administration
services through the project timeline, projected to October 31, 2025 and potentially May 2026.
Additional engineering support services are required to review deferred submittals, inspect micropile
foundation installation, and coordinate the modular building utility system connections.
Change to CONTRACT PRICE: $____49,643______________
Original CONTRACT PRICE: $___196,500_______________
Current CONTRACT PRICE adjusted by previous CHANGE ORDER ____$196,500___.
The CONTRACT PRICE due to this CHANGE ORDER will be increased by $__49,643_.
The new CONTRACT PRICE including this CHANGE ORDER will be $_246,143__.
Change to CONTRACT TIME:
The CONTRACT TIME will be increased by ___365____ calendar days.
The date for completion of all work will be ___December 31, 2025_ (Date).
APPROVALS REQUIRED:
Approved by Engineer: Nicole Mosby
Accepted by Contractor: Pedro Campos
Accepted and Approved by Owner: Eric Heil
Federal Agency Approval (where applicable): N/A
Nicole Mosby (Oct 2, 2024 09:26 MDT)
Nicole Mosby
Eric Heil (Oct 2, 2024 09:40 MDT)
Eric Heil
ARCHITECTURE • PLANNING • LANDSCAPE • INTERIORS
P.O. BOX 1976, Avon, CO 81620 • 970.949.0257 • www.zehren.com
Z E H R E N
A N D A S S O C I A T E S
Change Order #1
Exhibit A
A. ORIGINAL CONTRACT FEES
Task 1 Project Management and Administration $ 9,500
Task 2 Design Development, Construction Permit Documents, Construction Observation
Landscape Architecture $ 18,500
Skate Plaza (Design Development only) $ 25,000
Architecture $ 60,500
Irrigation Design $ 10,000
Civil Engineering $ 25,000
Structural Engineering $ 17,500
MEP Engineering $ 17,500
Subtotal $174,000
Task 3 Modular Bathrooms Solicitation Process $ 4,500
Task 4 Bid Process Support $ 3,500
Task 5 Pre-construction Services $ 5,000
Total $196,500
B. CHANGE ORDER #1 PROPOSED CONTRACT FEES
Task 1 Project Management and Administration $ 12,5001
Task 2 Design Development, Construction Permit Documents, Construction Observation
Landscape Architecture $ 22,0002
Skate Plaza (Design Development only) $ 25,000
Architecture $ 64,7003
Irrigation Design $ 5,5004
Civil Engineering $ 40,3155
Structural Engineering $ 32,6006
MEP Engineering $ 32,0287
Subtotal $223,143
Task 3 Modular Bathrooms Solicitation Process $ 4,500
Task 4 Bid Process Support $ 3,500
Task 5 Pre-construction Services $ 3,0008
Task 6 Expenses $ 5009
Total $246,143
Change Order #1 proposes to increase the contract by $49,643, from $196,700 to $246,143. A summary
of changes in the fee amounts is provided for reference by Task and or by Discipline, as footnoted:
ARCHITECTURE • PLANNING • LANDSCAPE • INTERIORS
P.O. BOX 1976, Avon, CO 81620 • 970.949.0257 • www.zehren.com
Z E H R E N
A N D A S S O C I A T E S
C. SUMMARY OF CHANGE ORDER #1 FEE AMOUNTS (please reference footnotes):
1. Task 1 Project Management and Administration is proposed to increase by $3,000, from $9,500 to
$12,500. The $3,000 increase is a re-allocation of $2,000 savings from Task 5. Pre-construction
Services, and $1,000 savings from Task 2 Irrigation Design.
2. Task 2 Landscape Architecture is proposed to increase by $3,500, from $18,500 to $22,000. The
$3,500 increase is a re-allocation of $3,500 savings from Task 2 Irrigation Design.
3. Task 2 Architecture is proposed to increase by $4,200, from $60,500 to $64,700. This is the
proposed additional fee to make the updates requested to the modular restroom floor plans and
elevations including alterations to width of the women’s restroom, change to wider doors and
location adjustments, and changes in the direction of doors swinging.
4. Task 2 Irrigation Design is proposed to decrease by $4,500, from $10,000 to $5,500. The $4,500
savings is due to the $10,000 fee allowance approved in the original contract being greater than
the actual contract amount of $5250 approved retroactively for the Irrigation Design scope of
work. The $4,500 savings is proposed to be re-allocated to Task 1 and 2 as described above.
5. Task 2 Civil Engineering is proposed to increase by $15,315, from $25,000 to $40,315. This amount
includes $10,055 in fees for additional services rendered during the design and bid documentation
phase of the project, a $4,500 additional fee to provide Construction Support and Observation
Services, and a $760 additional fee to update the grading and drainage plan per the widening of the
women’s restroom to the south, and the addition of a new curb at the southern edge of the water
conservation demonstration garden interface with the west parking lot.
6. Task 2 Structural Engineering is proposed to increase by $15,100, from $17,500 to $32,600. This
amount includes $500 in fees for additional services rendered during the design and bid
documentation phase of the project, a $12,600 additional fee to provide Construction Support and
Observation Services, and a $2,000 additional fee to update the foundation design per the
widening of the women’s restroom to the south.
7. Task 2 MEP Engineering is proposed to increase by $14,528, from $17,500 to $32,038. This
amount includes $1,988 in fees for additional services rendered during the design and bid
documentation phase of the project, and a $12,540 additional fee to provide Construction Support
and Observation Services.
8. Task 5 Pre-Construction Services is proposed to decrease by $2,000, from $5,000 to $3,000. The
$2,000 savings is due to the actual cost of the pre-construction services being less than the fee
allowance approved in the original contract. The $2,000 savings is proposed to be re-allocated to
Task 1 as described above.
9. Task 6 Expense is a new task added to the scope of work with a fee of $500. This task is to cover
reproductions and direct expenses associated with the project. There was no task in the original
contract for expenses and is being added as part of Change Order #1.
- End of Exhibit A -
20241002 Changer Order 1 - Additional
Construction Support
Final Audit Report 2024-10-02
Created:2024-10-02
By:Nicole Mosby (nmosby@avon.org)
Status:Signed
Transaction ID:CBJCHBCAABAAj7_yTraQp9UZwZytoxI-tRDOc7sRvg1w
"20241002 Changer Order 1 - Additional Construction Support"
History
Document created by Nicole Mosby (nmosby@avon.org)
2024-10-02 - 3:23:59 PM GMT
Document emailed to Nicole Mosby (nmosby@avon.org) for signature
2024-10-02 - 3:26:26 PM GMT
Document e-signed by Nicole Mosby (nmosby@avon.org)
Signature Date: 2024-10-02 - 3:26:40 PM GMT - Time Source: server
Document emailed to pedro c (pedroc@zehren.com) for signature
2024-10-02 - 3:26:41 PM GMT
Email viewed by pedro c (pedroc@zehren.com)
2024-10-02 - 3:27:52 PM GMT
Document e-signed by pedro c (pedroc@zehren.com)
Signature Date: 2024-10-02 - 3:28:04 PM GMT - Time Source: server
Document emailed to eheil@avon.org for signature
2024-10-02 - 3:28:05 PM GMT
Email viewed by eheil@avon.org
2024-10-02 - 3:39:08 PM GMT
Signer eheil@avon.org entered name at signing as Eric Heil
2024-10-02 - 3:40:27 PM GMT
Document e-signed by Eric Heil (eheil@avon.org)
Signature Date: 2024-10-02 - 3:40:29 PM GMT - Time Source: server
Agreement completed.
2024-10-02 - 3:40:29 PM GMT