25.02.19 MA Holy Cross Energy
3799 HIGHWAY 82 ÃP.O. DRAWER 3350
GLENWOOD SPRINGS, COLORADO 81602
(970) 945-5491 ÃFAX (970) 945-4081
A Touchstone Energy Cooperative
February 19, 2025
Town of Avon
ATTN: Nicole Mosby
PO Box 975
Avon, CO 81620
RE: AVON PARK - RAILROAD OH TO UG CONVERSION
Dear Nicole,
Holy Cross Energy has completed an updated design and cost estimate for relocating the power lines for
the above referenced project, hereinafter the “Project”. Our facilities will be installed as shown on the
attached sketch. This Contract Letter Agreement shall replace the prior Contract Letter Agreement dated
May 29, 2024. The owner or developer of the subject Project is hereinafter referred to as the “Owner”.
Owner’s total estimated cost of construction
as a non-recoverable contribution
(Includes credit for relocated transformers) $124,000
Holy Cross’s total estimated cost of investment
In system improvements $20,000
Total estimated Project cost $144,000
The above figures are only estimates. After the job has been completed, the actual cost of construction
will be determined. The Owner’s contribution and the Holy Cross Investment will be adjusted
accordingly. Execution of this document constitutes the Owner’s agreement to pay the full amount of the
contribution in a timely manner.
Holy Cross Energy understands that it is the Owner’s intent to pay for some or all the Owner’s costs
associated with this project out of the Owner’s Community Enhancement Fund. As such, Holy Cross
Energy requests that the Owner notify us in writing, contemporaneously with the payment, that the funds
indeed come from the Owner’s Community Enhancement Fund.
The following conditions are hereby noted:
1. Lot corners or other locations will be provided by the Owner as needed to ensure that our facilities
are installed as shown on the attached sketch.
2. Holy Cross Energy has implemented a policy which requires that the Owner provide all excavation,
backfill, compaction and cleanup needed for installation of the underground power system
extension to serve the Project. The Owner must also set all vaults and install all conduits as
specified by Holy Cross Energy’s design for the Project and the enclosed construction
specifications. Holy Cross Energy will supply all material which can be picked up by the Owner at
the appropriate storage yard. The cost of this material is included in the job cost estimate. The
Owner and Holy Cross Energy have already executed a Trench, Conduit, and Vault Agreement for
the Project dated June 20, 2022, and recorded at Reception No 202212090.
Mosby
May 29, 2024
Page Two
3. No excavation will be undertaken within five (5) feet of existing underground power lines except
under the on site supervision of a Holy Cross Energy employee.
4. The route of our proposed underground power line extension must be at final grade and free of
obstructions before power line construction is started.
5. The above estimate is for Holy Cross Energy facilities and does not include the installation of
telephone or television facilities. It will be the Owner’s responsibility to coordinate construction
and make contractual agreements with the other utilities.
6. It shall be the Owner’s responsibility to ensure that splice vaults, switchgear vaults and
transformer vaults installed hereunder for the Project are accessible by Holy Cross boom trucks
and other necessary equipment and personnel at all times. The use of such access by Holy Cross
shall not require removal or alteration of any improvements, landscaping, or other obstructions.
The ground surface grade shall not be altered within ten (10) feet of said splice, switchgear and
transformer vaults, nor along the power line route between the vaults. The ground surface grade
at said transformer and switchgear vaults shall be six (6) inches below the top of the pad. The
ground surface grade at said splice vaults shall be even with the top of the pad. The manhole
opening of said splice vaults shall be uncovered (excluding snow) and accessible at all times.
Improvements, landscaping or any other objects placed in the vicinity of said transformers and
switchgear shall be located so as not to hinder complete opening of the equipment doors. The
ground surface within ten (10) feet of said transformer and switchgear doors shall be flat, level
and free of improvements, landscaping, and other obstructions. Improvements, landscaping and
other objects will be kept a minimum of four (4) feet from non-opening sides and backs of said
transformers and switchgear. Owner hereby agrees to maintain the requirements of this
paragraph and further agrees to correct any violations which may occur as soon as notified by
Holy Cross Energy. Said corrections will be made at the sole cost and expense of Owner.
7. There is no provision in our estimate for revegetation. Revegetation, if required, must be
provided by parties other than Holy Cross Energy.
8. Secondary voltage available will be 208Y/120, three-phase.
9. Secondary voltage available will be 480Y/277, three-phase.
10. Secondary facilities shall be installed in accordance with National Electrical Code and Holy Cross
Energy specifications. All meter locations must be approved. Any service over 200 amps or 240
volts must have prior written approval from Holy Cross Energy.
11. It will be the Owner’s responsibility to extend underground secondary entrance conductors from
the pad-mounted transformers, or junction box, to points of power usage. It will be the Owner’s
responsibility to retain the services of a qualified electrician to relocate all the existing secondary
electric services from the existing pad-mounted transformers, to be removed, to the new pad-
mounted transformers being installed for the Project. The work of the electrician will need to be
coordinated with Holy Cross Energy to minimize the length of outages to affected consumers.
12. All underground services shall be installed in conduit ahead of the meter. All underground
services must be in conduit beneath roads, driveways, and other areas of difficult excavation.
13. Low voltage starting will be required on all three-phase motors larger than 25 HP and all single-
phase motors larger than 10 HP.
14. Motor protection from phase loss and other voltage problems should be provided. This
equipment shall be installed and maintained at the expense of the Owner.
Mosby
May 29, 2024
Page Three
15. It shall be the Owner’s responsibility to protect their electric equipment from temporary over
voltage or under voltage situations resulting from causes beyond the control of Holy Cross
Energy.
16. The above-mentioned cost estimate does not include connect fees or meter deposits, if required.
Arrangements for payment of these items and for scheduling the actual meter installation should
be made through the local Holy Cross Energy office.
17. We attempt to complete all projects in a timely manner. However, highest priority is given to
maintaining service to our existing consumers. This fact, along with inevitable construction
delays, will not allow us to guarantee a project completion date.
18. All Holy Cross Energy rules and regulations will be followed.
19. When Holy Cross Energy is in receipt of all necessary executed easements, other permits, if
required, and the signed original of this letter agreement (below), the job can be scheduled for
construction.
Sincerely,
HOLY CROSS ENERGY
Jeffrey P. Vroom,
Engineering Department
jvroom@holycross.com
(970) 947-5425
JPV:MM
Enclosure
The above terms and conditions
are hereby agreed to and accepted
By:
Title:
Date:
W/O#24-24362-50-63 50-64 50-67:AVON PARK-RAILROAD OH TO UG CONVERSION
24-24362 Contract Letter
Town Manage
2/20/2025
Eric Heil (Feb 20, 2025 11:53 MST)
Eric Heil
Holy Cross Contract Letter 24-24362 - Revised
2-19-25
Final Audit Report 2025-02-20
Created:2025-02-20
By:Nicole Mosby (nmosby@avon.org)
Status:Signed
Transaction ID:CBJCHBCAABAAn4tp6nx2DWuDkm-E6AOLf03SDtuo7SoW
"Holy Cross Contract Letter 24-24362 - Revised 2-19-25" History
Document created by Nicole Mosby (nmosby@avon.org)
2025-02-20 - 6:39:36 PM GMT
Document emailed to eheil@avon.org for signature
2025-02-20 - 6:49:30 PM GMT
Email viewed by eheil@avon.org
2025-02-20 - 6:53:02 PM GMT
Signer eheil@avon.org entered name at signing as Eric Heil
2025-02-20 - 6:53:24 PM GMT
Document e-signed by Eric Heil (eheil@avon.org)
Signature Date: 2025-02-20 - 6:53:26 PM GMT - Time Source: server
Agreement completed.
2025-02-20 - 6:53:26 PM GMT