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TC Minutes 11-18-2025AVON REGULAR MEETING MINUTES TUESDAY NOVEMBER 18, 2025 Avon HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM COLORADO 1. CALL TO ORDER AND ROLL CALL The meeting was hosted in a hybrid format, in -person at Avon Town Hall and virtually via Zoom.us. Mayor Tamra N. Underwood called the November 18, 2025, Council Regular Meeting to order at 5:00 p.m. A roll call was taken, and Councilors present in person were Gary Brooks, Lindsay Hardy, Kevin Hyatt, Mayor Pro Tem Richard Carroll, and Mayor Tamra N. Underwood. Councilors Chico Thuon and Ruth Stanley were absent. They were joined by Town Manager Eric Heil, Deputy Town Manager Patty McKenny, Deputy Town Attorney Betsey L. Johnson, Town Clerk Miguel Jauregui Casanueva, Finance Director Paul Redmond, Financial Analyst Chase Simmons, Recreation Director Michael Labagh, Community Development Director Matt Pielsticker, Planning Manager Jena Skinner, Engineering Director Eva Wilson, Public Works Director Mike Jackson, Facilities Manager Luis Tapia, IT Staff Carlos Molina, and Avon Police Chief Greg Daly. They were also joined by County Commissioners Matt Scherr, Jeanne McQueeney, and Tom Boyd, as well as County Manager Jeff Shroll, Assistant County Manager Regina O'Brien, and Resiliency Director Tori Franks. APPROVAL OF AGENDA Video Start Time: 00:00:30 Mayor Underwood initiated the meeting with the Agenda approval process. Mayor Pro Tern Carroll motioned to approve the Agenda, as presented. Councilor Hardy seconded the motion. The motion carried unanimously with a 5-0 vote of those present. 3. DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS Video Start Time: 00:00:53 Mayor Underwood asked if there were any conflicts of interest related to the agenda, and none were disclosed. Mayor Underwood spoke of the scheduling of the last two Council Meetings of the 2025 calendar year indicating this meeting was moved to prevent scheduling it on Thanksgiving week and that there will only be one December meeting on the 9th, as well as identified to the public that there's a 48-hour delay in the publication of recordings of Council Meetings on the High Five Access Media Website at www.highfivemedia.org 4. PUBLIC COMMENT Video Start Time: 00:02:25 Mayor Underwood explained that public comment may be provided in person, via Zoom (video/audio), by telephone, or by email. She clarified that this portion of the meeting is reserved for items not listed on the agenda. Comments are limited to three minutes, with an additional minute granted at Council's discretion. Members of the public are asked to address Council directly and should not expect a response, as this time is intended solely for public input. Mayor Underwood invited comments from those present in the room or participating virtually and requested that, upon stepping up to the podium, speakers state their name and, optionally, their neighborhood or Town of residence. Mayor Underwood opened the floor to public comment, and no public comment was made in person or virtually. AVON REGULAR MEETING MINUTES , TUESDAY NOVEMBER 18, 2025 Av o n HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM c o L o R A D o 5. CONSENT AGENDA Video Start Time: 00:03:41 Mayor Underwood introduced the approval of the Consent Agenda to include the following: 5.1. ACTION: Approval of November 11, 2025 Regular Council Meeting Minutes (Deputy Town Clerk Brenda Torres) 5.2. ACTION: Notice of Award for Fleet Radiant Heat Tube Installation Project (Facilities Manager Luis Tapia) Councilor Hardy noted that the 5.2 Agenda Action Item report indicated Staff only received two bids and she finds it is prudent to ensure that Staff receive a minimum of 3 bids before moving forward with any notice of award. Councilor Brooks motioned to approve the Consent Agenda, as presented. Councilor Hardy seconded the motion. The motion carried unanimously with a 5-0 vote of those present. 6. BUSINESS ITEMS 6.1. WORK SESSION: JOINT MEETING WITH BOARD OF COUNTY COMMISSIONERS (Town Manager Eric Heil) • Water Conservation • Regional Housing Authority Video Start Time: 00:05:20 Mayor Underwood introduced the Work Session and requested that everyone on the round table introduce themselves. Town Manager Eric Heil steered the Joint Meeting with the Board of County Commissioners and delivered a presentation to those present. The topics discussed were: a) Eagle County Cohort E-bikes Countywide Update Deputy County Manager Regina O'Brien alongside representatives from various agencies and municipalities have convened to collaborate on community education regarding e-bikes. The group's primary focus is based on feedback from a recent countywide survey, rather than current regulations. An educational campaign is being developed to provide clear safety guidelines and trail -use protocols for a -bike riders, addressing the complexity and confusion often associated with e-biking. The goal is to create a single, consistent source of information that can be shared across the County. Participating organizations include Vail Health, local schools, Mountain Youth, municipalities, and county representatives. While future discussions may explore unified enforcement regulations at the county or even state level, the current emphasis is on education. Messaging will target both traditional bicyclists and a -bike users. b) Regional Housing Authority Avon Town Manager Eric Heil opened the discussion with a slide presentation covering: (i) the rationale for pursuing a regional housing authority, (ii) financial analysis and revenue projections from potential new funding streams, (iii) a breakdown of revenue collection across countywide jurisdictions, and (iv) a proposed structure, functions, and services a regional housing authority could provide to county residents. The group discussed the geographic boundaries of the authority, potential tax increase options, an inventory of upcoming development projects, the importance of stakeholder engagement, and the need for caution when determining timelines for ballot questions. It was agreed that staff from both jurisdictions will meet to develop proposed AVON REGULAR MEETING MINUTES , TUESDAY NOVEMBER 18, 2025 Avon HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM COLORADO structures and revenue models, which will be reviewed at a joint meeting scheduled for January 2026 at the County Offices. c) Water Conservation Planning Manager Jena Skinner provided an update on landscaping code amendments under consideration by Avon Town Council. The agenda report for the evening meeting highlights a Code Text Amendment (CTA) application to modify and update specific provisions of the Avon Municipal Code to comply with Colorado State Bill SB24-005. Avon Planning Manager Skinner noted that the current Code does not address the use of artificial turf; the proposed amendment would ensure full compliance with the bill upon adoption. Additional minor changes include updates to Section 7.28.050 on wildfire mitigation and new definitions in Section 7.08.10 (General Definitions) related to turf, as recommended by the Planning and Zoning Commission (PZC), Eagle County Staff also shared that its update to an older Land Use Code is expected to be adopted in spring 2026, incorporating language on landscaping sustainability. Mayor Underwood opened the floor to public comment, and no public comment was received in person or virtually. As this was a work session, no motion was made. Staff received unanimous support to continue their work as directed. At 6:33 p.m., a recess of 10 minutes was declared a to allow Councilors to regain their seats at the dais. At 6:43 p.m. the Council Meeting resumed. 6.2. PUBLIC HEARING: Draft 2026 Budget (Chief Financial Officer Paul Redmond) Video Start Time: 01:32:10 Chief Financial Officer Paul Redmond presented the Draft 2026 Budget, noting that revenues, staffing levels, and compensation are expected to remain relatively flat compared to 2025. Councilors raised several questions regarding the Energy Conference, Court revenue, Code Enforcement program cost, and employee carpool travel reimbursements. Representatives from the Eagle County Conservation District (Ryan Vlaar and board member Lynn Brooks) provided details on the "Beyond Lawn Program," a rebate initiative for participants. Council requested refinements to the program's eligibility criteria and approved the inclusion of ECCD's $25,000 funding request in the budget. The final public hearing is scheduled for December 9, when Council will adopt the 2026 budget and mill levy. Mayor Underwood opened the floor of the Public Hearing to public comment, and no other public comment was received in person or online. 6.3. PUBLIC HEARING: ORDINANCE 25-19 Second Reading: Landscaping Code Update to comply with SB24-005 (Planning Manager Jena Skinner) Video Start Time: 02:04:05 Planning Manager Jena Skinner presented the Second Reading of Ordinance 25-19: Landscaping Code Update to comply with S1324-005. Council previously adopted the first reading of Ordinance 25-19 on November 11, 2025. While Section 7.28.050 (Landscaping) is largely compliant, the Code does not currently address artificial turf. The proposed amendment ensures full compliance upon adoption. Additional minor changes include updates to Section 7.28.050 on wildfire mitigation and new definitions in Section 7.08.10 (General Definitions) related to turf, as recommended by the AVON REGULAR MEETING MINUTES , ` TUESDAY NOVEMBER 18, 2025 Avon HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM c D L o R A D O Planning and Zoning Commission (PZC). Mayor Underwood opened the floor of the Public Hearing to public comment, and no public comment was received in person or virtually. Mayor Underwood asked for a period to be added after "5+ feet from a residence" at the bottom of page 165 of the packet. She added she likes the inclusion of why this updating is happening. She asked Town Manager Heil to expand on what the Town is doing to remove Kentucky Blue Grass in any area of Town property that still has nonfunctional turf, clarifying that Nottingham park is functional turf. Councilor Hardy added she would like to see the turf on Roundabout 3 soon removed to add wildflowers and hollyhocks around the horse sculptures and she is willing to volunteer to help so that it is soon improved. Councilor Brooks mentioned Community resources that may help with the concept of demonstration gardens at Nottingham Park and in other areas. Councilor Hyatt motioned to approve Ordinance 25-19, as presented on second reading with the correction indicated by Mayor Underwood. Councilor Brooks seconded the motion. The motion carried unanimously with a 5-0 vote of those present. 6. WRITTEN REPORTS 7.1. November loth PZC Meeting Minutes (Development Coordinator Emily Block) 7.2. Monthly Financials (Senior Accountant Dean Stockdale) 8. MAYOR AND COUNCIL COMMENTS & MEETING UPDATES Video Start Time: 02:20:20 Councilor Hyatt spoke about the Black Friday Sale for Recreation Center passes during Thanksgiving weekend along with the Avon Turkey Trot coming up, adding costumes are promoted as well as the use of public transport to participate. Mayor Pro Tern Caroll indicated CORE transit passed the 2026 budget and the mission allowed them to buy electric buses which will need upgrades to be able to travel on the highway. Also, there is a leveling out in ridership. Councilor Hardy indicated that the Development Code says that when a tree is removed, it shall be replaced with two more trees elsewhere. However, consistent compliance is needed and a lot of HOAs and properties and the Town of Avon are not complying with this element which makes her concerned. She added the cumulative impact is real and it would be prudent to enforce this Code because she is concerned and frustrated with lack of proactive enforcement. Mayor Underwood asked staff where to file Code Enforcement Complaints, and the public was invited to file tree felling and other Code Enforcement complaints at avon.org/codeenforcement 9. ADJOURN There being no further business before Council, Mayor Underwood moved to adjourn the regular meeting. The time was 7:41 p.m. AVON REGULAR MEETING MINUTES , TUESDAY NOVEMBER 18, 2025 ,ny o n HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM COLORADO These minutes are only a summary of the proceedings of the meeting. They are not intended to be comprehensive or to include each statement, person speaking or to portray with complete accuracy. The most accurate records of the meeting are the audio of the meeting, which is housed in the Town Clerk' s office, and the video of the meeting, which is available at wwwhighfivemedia.org. RESPECTFULLY SUBMITTED: APPROVED: Mayor Underwood /1� Rich Carroll Ruth -Stanley Lindsay Hardy Ghise Thueo Kevin Hyatt Gary Brooks