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TC Minutes 11-11-2025AVON REGULAR MEETING MINUTES A TUESDAY NOVEMBER 11, 2025 . vo n HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM COLORADO 1. CALL TO ORDER AND ROLL CALL The meeting was hosted in a hybrid format, in -person at Avon Town Hall and virtually via Zoom.us. Mayor Tamra N. Underwood called the November 11, 2025, Council Regular Meeting to order at 5:00 p.m. A roll call was taken, and Councilors present in person were Lindsay Hardy, Kevin Hyatt, Chico Thuon, Ruth Stanley, Mayor Pro Tern Richard Carroll, and Mayor Tamra N. Underwood. Absent from the meeting was Councilor Gary Brooks. They were joined in person by Town Manager Eric Heil, Deputy Town Manager Patty McKenny, Avon Police Chief Greg Daly, Town Attorney Nina P. Williams, Chief Administrative Officer Ineke de Jong, Chief Financial Officer Paul Redmond, Rec Director Michael Labagh, Community Development Director Matt Pielsticker, Engineering Director Eva Wilson, and Deputy Town Clerk Brenda Torres. 2. APPROVAL OF AGENDA Video Start Time: 00:00:32 Mayor Underwood initiated the meeting with the Agenda approval process. Councilor Stanley motioned to approve the Agenda, as presented. Councilor Hardy seconded the motion. The motion carried unanimously with a 6-0 vote of those present. Councilor Brooks was absent. 3. DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS Video Start Time: 00:00:55 Mayor Underwood asked if there were any conflicts of interest related to the Agenda, and none were disclosed. 4. PUBLIC COMMENT Video Start Time: 00:04:50 Mayor Underwood explained that public comment can be made by participating in the meeting in person, via Zoom's video/audio, via telephone, or via email. She added that the public comment section is intended for items not listed in the Agenda, and participation by members of the public will be limited to 3 minutes, with an additional minute that may be granted at Council's discretion. She added that members of the public should address Council directly and should not expect a response as it is only intended as an opportunity and space for the public to provide input to Council. She asked if there was any public comment from those present in the room or virtually and requested that they spell their name and mention the neighborhood they reside in if they so choose to upon taking the podium. No public comment was received in person nor virtually. AVON REGULAR MEETING MINUTES A TUESDAY NOVEMBER 11, 2025 . v o n HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM COLORADO S. CONSENT AGENDA Video Start Time: 00:06:14 Mayor Underwood introduced the approval of the Consent Agenda to include the following: 5.0. Approval of October 14, 2025 Regular Council Meeting Minutes (Town Clerk Miguel Jauregui Casanueva) 5.1. ACTION: Approval of Amendments to Municipal Employee Home Ownership Program Guidelines (Housing Planner Patti Liermann) For item 5.0, Councilor Hardy reminded Council that she was not present at the October 14th meeting. Town Attorney Nina Williams clarified she can still vote as there are other items in the Consent Agenda. Councilor Stanley motioned to approve the Consent Agenda, as presented. Councilor Hyatt seconded the motion. The motion carried unanimously with a 6-0 vote of those present. Councilor Brooks was absent. 6. BUSINESS ITEMS 6.1. ACTION: Proclamation Eagle County Gives Day (John Weiss, Executive Director, small Champions) Video Start Time: 00:07:24 Ian Grask with Bravo!Vail and Executive Treasurer for Eagle County Gives, Wendy Reimel with EFEC and member of the Executive Committee for Eagle County Gives, and Kimberly Alarcon Rojas with the Vail Valley Charitable Fund were present in person and talked about the Colorado Gives Day. Ian Grask explained that over 60 non-profit organizations work together to raise money on Colorado Gives Day which is on Tuesday December 9th this year. Wendy Reimel mentioned there will be a community rally at the Colorado Mountain College on December 4th and invited the community to attend. Mayor Underwood read the proclamation into the record, and the presenters took photos with Council. 6.2. ACTION: Swearing In & Badge Pinning of Officer Brittany McKee, Officer Jonathan Lucero and Officer Halsey Luca (Chief of Police Greg Daly) Video Start Time: 00:12:50 Chief Daly approached the podium and took a minute to congratulate all Veterans and said the Avon Police Department is honored to have 7 Veterans in staff. He expressed the number one quality for new officers during recruitment is to have good communication skills and a good character. 2 AVON REGULAR MEETING MINUTES A TUESDAY NOVEMBER 11, 2025 HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM COLORADO Mayor Underwood read a short background for each officer as outlined in the packet. Deputy Town Clerk Brenda Torres swore in Officers McKee, Lucero and Luca. Mayor Underwood asked family members and coworkers to join the Officers to pin the badges. There was a five-minute recess to take photos. 6.3. PRESENTATION: Avon Police Department National Night Out Awards (Chief of Police Greg Daly) Video Start Time: 00:22:18 Chief Daly presented the Avon Police Department National Night Out Awards, along with Officer Villegas, who was the organizer of the event this year. He expressed his gratitude to each honoree, handed out certificates of appreciation, and took photos with the award recipients present. 6.4. PUBLIC HEARING: Draft 2026 Budget (Chief Financial Officer Paul Redmond) Video Start Time: 00:33:16 Chief Financial Officer Paul Redmond presented the first reading of the 2026 proposed budget and thanked all departments for working together on this. He went through the budget adoption process and highlights. He mentioned that the mill levy must be certified by December 15th. Deputy Town Manager Patty McKenny explained the new health coverage plan changes for employees. Mayor Underwood opened the floor of the public hearing to public comment, and no public comment was received in person nor virtually. Mayor Underwood and Mayor Pro Tern Carroll thanked the Eagle County Conservation District for the additional information on the Beyond Lawn Funding request, which Chief Administrative Officer Ineke de Jong added to this item in the packet as Attachment C. He asked where the funds from the mill levy that just passed go and where that falls in the ECCD budget, and mentioned that before deciding on this, he needs more financial information in terms of what the plan was before this topic went to the voters. Mayor Underwood suggested reviewing the 2026 budget to see how the mills are being spent. Mayor Underwood asked to gather more information and continue the discussion until the next public hearing. 6.5. PUBLIC HEARING: ORDINANCE 25-19 First Reading: Landscaping Code Updates to comply with SB24-005 (Planning Manager Jena Skinner) Video Start Time: 00:57:40 Planning Manager Jena Skinner presented first reading or ordinance 25-19. She explained that the purpose of this amendment is to modify and update specific provisions of the Avon Municipal Code to incorporate changes to comply with directives from Colorado 3 AVON REGULAR MEETING MINUTES A TUESDAY NOVEMBER 11, 2025 Avon HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM COLORADO State Senate Bill 24-005, which includes the use of artificial turfs, and the Avon Municipal Code currently does not address this issue, but this proposed amendment will ensure the Town fully complies with the bill upon adoption. She said the bill goes into effect January 1, 2026. Mayor Underwood opened the floor of the public hearing to public comment, and no public comment was received in person nor virtually. After Council deliberations, Mayor Pro Tern Carroll motioned to approve the first reading of Ordinance 25-19 Amending Tite 7 Section 7.28.050 Landscaping of the Avon Municipal Code based on the findings in Sections §7.16.040, Code Text Amendments, and §7.16.010(f)(1) General Criteria. Councilor Thuon seconded the motion. The motion carried unanimously with a 6-0 vote of those present. Councilor Brooks was absent. 7. WRITTEN REPORTS 7.1. September 25th Upper Eagle Regional Water Authority Summary (Mayor Underwood) 7.2. Wildridge Booster Pump Station Update (Jeffrey Schneider, ERWSD) 7.3. October 16th CASE Committee Meeting Minutes (Special Events Coordinator Emily Dennis) 7.4. October 20th PZC Meeting Minutes (Development Coordinator Emily Block) 7.5. November 3rd Finance Committee Meeting Minutes (Financial Analyst Chase Simmons) 7.6. November 3rd Avon DDA Board Meeting Minutes (Chief Administrative Officer Ineke de Jong) 7.7. Bi-Monthly Sustainability Updates (Sustainability Manager Charlotte Lin) 7.8. Quarterly RETT Report (Financial Analyst Chase Simmons) 7.9. Police Department Disposition on Forfeited Properties for 2024 (Chief of Police Greg Daly) 7.10. Best of Vail Valley Updates (Chief Administrative Officer Ineke de Jong) 8. MAYOR AND COUNCIL COMMENTS & MEETING UPDATES Video Start Time: 01:05:49 Councilor Stanley said on behalf of High Five Access Media thanked everyone for helping them celebrate their 401h anniversary on October 23,d and asked to keep HFAM in mind during the Colorado Gives Day. Visit highfivemedia.org/donate to make a donation. Mayor Pro Tern Carroll reminded everyone that CORE Transit's monthly meeting is tomorrow in Council Chambers at noon, where the 2026 budget will be discussed. Councilor Thuon expressed it was an amazing night to give out National Night Out awards and see proud volunteers and family members of three new Police Officers getting sworn in and badges pinned. 4 AVON REGULAR MEETING MINUTES A TUESDAY NOVEMBER 11, 2025 avon HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM COLORADO Mayor Underwood thanked all veterans in our community who have served our country. Councilor Hardy gave a shoutout to local employers for supporting herself and other employees in taking time off so they could take incredible adventures and trips. Mayor Underwood asked about the annual Turkey Trot and Rec Director Michael Labagh reminded everyone that it will take place on Thanksgiving morning, the race starting at 9:30 a.m. right outside the Rec Center, and that costumes are encouraged. He said the race proceeds benefit YouthPower365. Councilor Hardy wanted to make sure to keep the path as safe as possible for these runners. 9. EXECUTIVE SESSION Video Start Time: 01:10:56 Mayor Underwood requested a motion from her fellow councilors to proceed into Executive Session. Councilor Stanley motioned to retire into Executive Session: 9.1. For the purpose of purchase, acquisition, lease, transfer or sale of real estate pursuant to CRS 24-6-402(4)(a) and for the purpose of determining negotiating positions, developing strategy for negotiations , and instructing negotiators pursuant to CRS 24-6-402(4)(e)(i) concerning development of Slopeside Community Housing project and potential acquisition of property for Community Housing (Town Manager Eric Heil) Councilor Hyatt seconded the motion. The motion carried unanimously with a 6-0 vote of those present. Councilor Brooks was absent. The time was 6:16 p.m. At the roll call, all members of Council were present as indicated at the start of this meeting. Councilor Brooks was absent. Also present were Town Manager Eric Heil, Deputy Town Manager Patty McKenny, Chief Administrative Officer Ineke de Jong, Town Attorney Nina Williams, Chief Financial Officer Paul Redmond, and Community Development Director Matt Pielsticker. The Executive Session commenced at 6:24 p.m. The Executive Session adjourned at 7:15 p.m. 10. ADJOURN There being no further business before Council, Mayor Underwood moved to adjourn the regular meeting. The time was 7:15 p.m. These minutes are only a summary of the proceedings of the meeting. They are not intended to be comprehensive or to include each statement, person speaking or to portray with complete accuracy. The most accurate records of the meeting are the audio of the meeting, which is housed in the Town Clerk's office, and the video of the meeting, which is available at www.highfivemedia.org. 5 AVON REGULAR MEETING MINUTES A TUESDAY NOVEMBER 11, 2025 Avon HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM COLORADO RESPECTFULLY SUBMITTED: Brenda Torres, D 4 Town Clerk APPROVED: 071,1 Mayor Underwood Rich Carroll Ruth Stanley Lindsay Hardy Chico Thuon Kevin Hyatt 6aFy BFeelcs