Loading...
DDA Packet 2025.12.01_____________________________________________________________________________________ MEETING AGENDAS AND PACKETS ARE FOUND AT: WWW.AVON.ORG MEETING NOTICES ARE POSTED AT AVON TOWN HALL, AVON RECREATION CENTER, AVON ELEMENTARY AND AVON PUBLIC LIBRARY IF YOU HAVE ANY SPECIAL ACCOMMODATION NEEDS, PLEASE, IN ADVANCE OF THE MEETING, CALL TOWN CLERK MIGUEL JAUREGUI CASANUEVA AT 970-748-4001 OR EMAIL MJAUREGUI@AVON.ORG WITH ANY SPECIAL REQUESTS. DOWNTOWN DEVELOPMENT AUTHORITY MEETING AGENDA Monday, December 1, 2025 MEETING BEGINS AT 3:00 PM Hybrid meeting: In person at Avon Town Hall, 100 Mikaela Way or virtually on Teams (registration instructions found on public notice) 1.CALL TO ORDER AND ROLL CALL 2.APPROVAL OF AGENDA 3.DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS 4.PUBLIC COMMENT – COMMENTS ARE WELCOME ON ITEMS NOT LISTED ON THE FOLLOWING AGENDA Public comments are limited to three (3) minutes. The speaker may be given one (1) additional minute subject to Board approval. 5.BUSINESS ITEMS 5.1. PRESENTATION: Sun Road Redevelopment Plan Update (Community Development Director Matt Pielsticker) 5.2. PRESENTATION: Lot B – The Summit Public Amenities (Eric Heil Town Manager) 6.MINUTES 6.1. Approval of November 3, 2025 Downtown Development Authority Meeting Minutes (Chief Finance Officer Paul Redmond) 7.EXECUTIVE SESSION 7.1. For the purpose of purchase, acquisition, lease, transfer or sale of real estate pursuant to CRS 24-6-402(4)(a) and for the purpose of determining negotiating positions, developing strategy fornegotiations, and instructing negotiators pursuant to CRS 24-6-402(4)(e)(i) concerningdevelopment of real property (Town Manager Eric Heil) 8.ADJOURN Public Comments: Avon DDA agendas shall include a general item labeled “Public Comment” near the beginning of all Board meetings. Members of the public who wish to provide comments to the Board greater than three minutes are encouraged to schedule time in advance on the agenda and to provide written comments and other appropriate materials to the Board in advance of the Board meeting. The Chairperson shall permit public comments for any action item or work session item and may permit public comment for any other agenda item, and may limit such public comment to three minutes per individual, which limitation may be waived or increased by a majority of the quorum present. Article VI. Public Comments, Avon Downtown Development Authority Simplified Rules of Order (970)748-4413 matt@avon.org TO: Chairperson Tony Emrick and DDA Board Members FROM: Matt Pielsticker, AICP, Community Development Director RE: Sun Road Redevelopment Updates DATE: November 24, 2025 SUMMARY: This report presents updates on the Sun Road Redevelopment project. The conceptual design process has officially commenced, and initial design options will be developed in the coming weeks. Close coordination with a transportation engineering firm (Fehr & Peers) is informing the space and layout requirements of a potential regional transportation facility in the project. Initial meetings with stakeholders (USPS, FirstBank, Walgreens) kicked off last month and are ongoing. Staff will bring conceptual design plans to the DDA in first quarter of 2026. Once the DDA and Planning and Zoning Commission (“PZC”) provide input, the plans will go to Avon Town Council. After approval by Council the preferred conceptual design will serve as the basis for a future Request for Proposal (“RFP”) to solicit interest by private developers and investors to implement redevelopment of the Sun Road Plan area. SUN ROAD REDEVELOPMENT PLAN: The Sun Road Redevelopment Plan (“Plan”) was adopted by Council in February, 2025. The Plan defines goals and design guidance for redevelopment of the Sun Road area, which includes the Walgreens, FirstBank, United States Postal Service, and Comfort Inn parcels. The Plan envisions a high-density mixed-use development which expands ground floor neighborhood commercial from the existing 40,000 sq.ft. to 70,000 to 80,000 square feet, incorporates second floor office space, maximizes potential residential development, includes a parking structure and potentially an expanded transit center. REQUEST FOR QUALIFICATION PROCESS: A Request for Qualifications (“RFQ”) was initiated and posted on July 31, 2025, receiving responses from 14 groups. The purpose of the RFQ was to select qualified design firms ("Respondents") to provide conceptual design services that illustrate various redevelopment scenarios and configurations for the Sun Road Plan Area. The Statements of Qualifications submitted for professional services helped Staff determine which firms were best suited to establish the framework for the concept design. This process resulted in a shortlist of respondents to be interviewed. Staff interviewed five teams and selected Lionheart for this project. The Lionheart group demonstrated extensive experience with similar projects that involve the complexity of high-density mixed-use developments and also demonstrated experience working with the United States Postal Service and national retail tenants like Walgreens. They also recognized the unique opportunity and potential that redevelopment of the Sun Road Plan area has to create a new, vibrant neighborhood in the Town Core at the entrance to Avon. This effort is being closely coordinated with the parallel effort from Fehr and Peers, who are studying the existing Avon Transit capacity and a potential layout for a regional transit hub within a Sun Road Redevelopment. FUNDING: The Town was awarded a grant from the Department of Local Affairs (“DOLA”) through the Energy and Mineral Impact Assistance (“EIAF”) program. The grant is in the amount of $200,000 and is for the preparation of conceptual design plans and fiscal analysis for the Sun Road project. The conceptual design agreement provides a lump sum amount that is within the awarded grant amount. A separate (related) grant was awarded by the Colorado Department of Transportation (“CDOT”) in the amount of $50,000 to study the existing capacity of Avon Station. The CDOT grant will assist with projected transit needs and conceptual design of a multi-use transportation center on the Sun Road property. Page 2 of 2 As we launch into programming and conceptual design process, financial modeling is being developed early to ensure a feasible project. With the assistance from Avon’s Chief Financial Officer, financial models for redevelopment will incorporate tax increment financing as a potential source. The inclusion of a “boutique” hotel, and at least the same amount of commercial space if not more, will assist with potential leveraging of TIF funds CONCEPTUAL DESIGN AGREEMENT: The attached Conceptual Design Agreement with Lionheart outlines the goals for the project and specifies the process for developing conceptual designs. The process is heavily weighted towards working with Staff initially, then directly with the existing owners and tenants to determine an acceptable replacement space as well as define the phasing and sequencing required. We anticipate that some, if not all, current uses may require continuity of service and operations, which adds unique complexities and challenges that are inherent with redevelopment projects. The conceptual design process will model the layout, volume and sequencing of potential redevelopment of the Sun Road Plan area. Thank you, Matt ATTACHMENT A: Professional Services Agreement ATTACHMENT A 970.748.4004 eric@avon.org TO: Avon Downtown Development Authority Board of Directors FROM: Eric Heil, Town Manager RE: Lot B-The Summit Public Amenities DATE: November 26, 2025 SUMMARY: This report provides an update on the development plan for The Summit on Lot B, located between the Avon Center building and Avon Town Hall. Staff has negotiated with the developer of Lot B to include several public amenities which are unique to this property due to its location. PUBLIC AMENITIES: The public amenities include (1) Community Workshop Space/Coffee Shop, (2) pedestrian path connection from West Beaver Creek Boulevard to the Pedestrian Mall, (3) dedication of the southwest portion of the lot for construction of a Civic Plaza between Town Hall and Pedestrian Mall and (4)potential expansion and dedication of the Lettuce Shed Lane plaza. There is not a legal obligation ofLot B to provide these Public Amenities; however, the provision of Public Amenities is a required criteria forapproval of a “Development Bonus” which includes reduced parking and increased building height. Community Workshop/Coffee Shop: A 4,000 square foot “Community Workshop Space” with a coffee shop and public restrooms is proposed for the ground floor design facing the Pedestrian Mall at the request of Staff. Development of Lot B is the last meaningful opportunity to promote a design and use that activates the Pedestrian Mall. Potential uses and users of this space include the Avon Art Guild, High 5 Media Access, the local theater company, acoustic music performances, and potentially other users. Avon currently subsidizes the lease with the Avon Art Guild for space at the Seasons building. Staff anticipates and recommends that actual use and interior configuration is referred to the Avon DDA Board of Directors and the Culture, Arts and Special Events (“CASE”) Committee for recommendations and to conduct stakeholder outreach for broad community input. Construction of Lot B is expected to occur over 18-24 months before the Town could proceed with interior finishing of this commercial space, so there is time to schedule a series of meetings to determine best users and uses of this space. Business operation, programming, and maintenance would also be important to review and determine. As proposed in concept, the Town of Avon would pay for the cost of this space, including the 4 parking spaces in the parking garage structure and the patio and landscaping between this space and the Pedestrian Mall. The Community Workshop space and patio area would be owned by the Town and maintained by the Town. Pedestrian Path Connection: The Summit development plans include a 10’ wide pedestrian path connection between West Beaver Creek Boulevard and the Pedestrian Mall. The path would utilize the same pavers as the Pedestrian Mall. Town would pay for the construction of this pedestrian path connection. The Summit would own the pedestrian path connection and would be responsible for maintenance. Town Hall Civic Plaza: A small portion of the south west corner of Lot B would be dedicated to the Town for the construction of a large semi-circle plaza between Town Hall and the Pedestrian Mall. No compensation is proposed for this dedication; however, the Developer of Lot B would receive a credit towards required landscaping for square footage of the area to be dedicated. Expansion of Lettuce Shed Plaza: The Development Plan for Lot B includes expansion of the Lettuce Shed Plaza that continues the circle pattern design. Town would pay for the portion of this plaza that is situated on land owned by the Town or dedicated to the Town. Page 2 of 2 FINANCIAL IMPACTS: We are continuing to research and evaluate the potential tax increment financing, the impact of the Confluence Metropolitan District including existing contractual terms, and options for amendments or adjustments to existing financial structures. Staff anticipates that we would complete our research and present proposals for financial arrangements at the February 2, 2026 Avon DDA Board of Directors meeting. REQUESTED DIRECTION: Whether Avon DDA Board of Directors supports the proposed Public Amenities and the pledge of tax increment financing funds to the construction of these public amenities. Additional details will be presented in early 2026. No formal action is requested at this time. Thank you, Eric ATTACHMENT A: Diagrams showing the Community Workshop Space/Coffee Shop, outdoor patio, pedestrian connection, Town Hall Civic Plaza and Lettuce Shed Lane Plaza. © 2025 Zehren and Associates, Inc. ZEHREN AND ASSOCIATES, INC. ARCHITECTURE PLANNING INTERIORS LANDSCAPE ARCHITECTURE PO Box 1976, Avon Colorado P. (970) 949-0257 www.zehren.com THE SUMMIT APARTMENTS - PLANNING AND ZONING - REVISED DRAFT 1 Conceptual Commercial Scale: NTS Gallery/Cultural Space 31’ x 21.5’ Trash Room BOH Corridor BOH Janitor BOH Coffee Community Workshop 33’ x 21.5’ Public Bathrooms 35’ x 12.5’ Coffee/Snack Shop 50’ x 28’ Attachment A © 2025 Zehren and Associates, Inc. ZEHREN AND ASSOCIATES, INC. ARCHITECTURE PLANNING INTERIORS LANDSCAPE ARCHITECTURE PO Box 1976, Avon Colorado P. (970) 949-0257 www.zehren.com THE SUMMIT APARTMENTS - PLANNING AND ZONING - REVISED 11.05.25 4 ILLUSTRATIVE SITE PLAN FULL LOT B – SUMMIT DEVELOPMENT APPLICATION https://lfpublic.avon.org/WebLink/Browse.aspx?id =407964&dbid=0&repo=TownofAvon&cr=1 SCALE: 1”=20’ 0 10 20 40 AVON PEDESTRIAN MALL AVON, COLORADO SEPTEMBER 2025 DDA MEETING MINUTESMONDAY, NOVEMBER 3RD, 2025 HYBRID MEETING, IN PERSON AND VIRTUAL VIA MICROSOFT TEAMS Page 1 1.ROLL CALL The meeting was called to order at 3:02 p.m. DDA Board Chair Tony Emrick presided over the meeting.There was quorum with eight Board Members present at the time.Present in Person: Board Members Tony Emrick, Wayne Hanson, Chris Neuswanger, Gregg Cooperand Rob Tarte.Present Virtually: Board Members Matthew Fitzgerald, Lisa Mattis and Scott Tarbet.Absent: Board Members Brandt Marott and Marcus Lindholm and Councilor Chico Thuon.Staff: Town Manager Eric Heil, Deputy Town Manager Patty McKenny and Chief Administrative OfficerIneke de Jong. Community Development Director Matt Pielsticker was present virtually. 2.APPROVAL OF AGENDA Board Member Chris Neuswanger motioned to approve the agenda. Board Member Rob Tarte secondedthe motion. The motion passed unanimously with an 8-0 vote of those present. 3.DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS DDA Board Chair Emrick asked if there were any conflicts of interest, and none were disclosed. 4.PUBLIC COMMENT No public comments were made in person nor virtually. 5.BUSINESS ITEMS 5.1 PUBLIC HEARING: Resolution 25-02: Adopting the 2026 Avon Downtown Development Authorities Budget (Town Manager Eric Heil) The publc hearing for Resolution 25-02 was opened. Town Manager Eric Heil took the Board Members through the Resolution to adopt the 2026 Avon DDA Budget. He said in future years, there will hopefully be more funding. The board members asked if staff has modeled revenue projections into 2027 & 2028? It was noted that staff would continue to fine tune revenue projections with some future modeling. There were no public input comments, and the hearing was closed. DDA Board Chair Tony Emrick motioned to approve Resolution 25-02. Board Member Gregg Cooper seconded that motion. The motion passed unanimously with an 8-0 vote of those present. 5.2 PRESENTATION: Village Planning Area A update, Phase 1 Financial Projections (Chief Financial Officer Paul Redmond) Town Manager Eric Heil took the DDA board members through the modeling (financial projections) of the Village Planning Area A. The modeling presented includes the retail space of Whole Foods DDA MEETING MINUTES MONDAY, NOVEMBER 3RD, 2025 HYBRID MEETING, IN PERSON AND VIRTUAL VIA MICROSOFT TEAMS Page 2 and Retail Pads 1 and 2 next to it, the Skjol Condo Project (100 condos), the Bosk Apartments Project (242 apartments) and the Avondale Apartments Project (40 apartments). The estimated revenue projection totals are $8.2Mln for Traer Creek, $1.3Mln for the Avon DDA and $269K for the Town of Avon. Staff is working on similar modeling for other projects in Town to see what the impacts would be on Town revenues. The board asked staff for an update on Sun Rd Redevelopment. Town Manager Eric Heil explained that Avon received a lot of proposals based on the RFP and there is a meeting this week to walk the site. Staff also has a standing meeting with United States Post Office representatives and has had some conversation with First Bank and the Walgreens corporate office team. He said part of the puzzle would be to make a plan for the existing owners and tenants of these buildings when redevelopment occurs, This topic would be back in front of the DDA, possibly as early as Q2 2026, for review and discussion. The conceptual design planning will be challenging and we will have to play “tetris” to get owners and tenants in new buildings, with or without any down time. 6. MINUTES Board Member Rob Tarte motioned to approve the Minutes from Avon DDA Board Meeting held August 3rd, 2025. Board Member Gregg Cooper seconded the motion. The motion passed unanimously with an 8-0 vote of those present. 7. ADJOURNMENT DDA Board Chair Emrick adjourned the meeting at 3:37 p.m. Respectfully submitted by: Ineke de Jong Chief Administrative Officer These minutes are only a summary of the proceedings of the meeting. They are not intended to be comprehensive or to include each statement, person speaking or to portray with complete accuracy. The most accurate records of the meeting are the audio of the meeting, which is housed in the Town Clerk' s office.