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TC Minutes 10-14-2025AVON REGULAR MEETING MINUTES A TUESDAY OCTOBER 14, 2025 Avon HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM COLORADO 1. CALL TO ORDER AND ROLL CALL The meeting was hosted in a hybrid format, in -person at Avon Town Hall and virtually via Zoom.us. Mayor Tamra N. Underwood called the October 14, 2025, Council Regular Meeting to order at 5:16 p.m. A roll call was taken, and Councilors present in person were Ruth Stanley, Gary Brooks, Kevin Hyatt, Mayor Pro Tern Richard Carroll, and Mayor Tamra N. Underwood. Councilors Chico Thuon and Lindsay Hardy were absent. They were joined by Town Manager Eric Heil, Deputy Town Manager Patty McKenny, Town Attorney Nina P. Williams, Chief Administrative Officer Ineke de Jong, Town Clerk Miguel Jauregui Casanueva, Finance Director Paul Redmond, Recreation Director Michael Labagh, Community Development Director Matt Pielsticker, IT Carlos Molina, and Avon Police Chief Greg Daly. 2. APPROVAL OF AGENDA Video Start Time: 00:16:48 Mayor Underwood provided information regarding the scheduling of 4th Quarter Council Meetings for public awareness. Mayor Underwood initiated the meeting with the Agenda approval process. Mayor Pro Tern Carroll motioned to approve the Agenda, as presented. Councilor Hyatt seconded the motion. The motion carried unanimously with a 5-0 vote of those present, 3. DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS Video Start Time: 00:19:09 Mayor Underwood asked if there were any conflicts of interest related to the agenda, and none were disclosed. 4. PUBLIC COMMENT Video Start Time: 00:19:18 Mayor Underwood explained that public comment may be provided in person, via Zoom (video/audio), by telephone, or by email. She clarified that this portion of the meeting is reserved for items not listed on the agenda. Comments are limited to three minutes, with an additional minute granted at Council's discretion, Members of the public are asked to address Council directly and should not expect a response, as this time is intended solely for public input. Mayor Underwood invited comments from those present in the room or participating virtually and requested that, upon stepping up to the podium, speakers state their name and, optionally, their neighborhood or Town of residence. Mayor Underwood opened the floor to public comment, and Guy Erickson, resident of Eagle Bend Drive, took the podium in person and spoke of his concerns regarding the lack of communication related to Eagle Bend Pocket Park improvement and noted that other neighbors were present to share similar concerns. Betty Todd, resident of Eagle Bend Drive, took the podium in person to speak about the park at Eagle Bend and expressed concerns regarding the placement of a porta potty at the end of the cul-de-sac. She stated the site at Eagle Bend Park is not suitable for a porta potty, describing the park as primarily a playground with limited grassy area. She emphasized that the porta potty is unsafe for the park and may attract individuals who do not belong in the neighborhood. Additionally, she noted the process was flawed and that the two public meetings held were insufficient. Thomas Walsh, lifelong resident of Eagle Bend Drive, spoke in person to express opposition to two AVON REGULAR MEETING MINUTES , ` TUESDAY OCTOBER 14, 2025 ,ov o n HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM COLORADO elements: the permanent porta potty and the dedicated bike lane. He stated that the porta potty seems unnecessary, as the park is not sufficiently active and could pose a health risk. Regarding the bike lane, he noted that the street is already calm, safe, and residential, and a dedicated lane would only add more traffic. He urged the Council to listen to the concerns of residents living nearest to the park. Randy 'Buzz' Didier, resident of Eagle Bend Drive, spoke about the GOCO Grant, stating that he believes it is poorly worded. He noted that Eagle Bend Apartments already have their own parks and that the grant considers the Hispanic community there but does not mention the residents of Eagle Bend who live on the street. He attended the public meeting but said it was unclear that a porta potty would be included. He objects to the porta potty, stating it would provide amenities that could attract homeless individuals, and therefore does not want it installed. Kathleen Walsh, resident of Eagle Bend Drive, spoke in person about her review of the GOCO application, which she had not seen prior and noted it does not mention residents of the street or how it would support them. She stated that she originally brought the land to the Town's attention to become a pocket park. She attempted to attend the public meeting and reviewed the survey, which at that time did not disclose plans for a bike lane or porta potty. She opposes the porta potty, stating it turns the park into a rest stop rather than a pocket park. She also opposes the bike lane, citing concerns about excessive traffic racing through the area. She asked the Council to keep the street safe for the small residential neighborhood. Mathew Tonn, resident of Lakeview Benchmark Condos, spoke in person to raise awareness and concerns about Lakeview and Benchmark allowing short-term rentals. He stated that the properties were designed for long-term rentals, but in recent years there has been a sharp increase in STIRS for as little as 1-2 nights, resulting in a change in clientele who do not appear to be here on vacation. He expressed that this impacts their quality of life, citing frequent disturbances by guests who are not being good neighbors, which he believes is making the neighborhood unsafe and dangerous. Sarah Taylor, resident of Eagle Bend Drive, and originally from Texas, took the podium in person and stated she believes the porta potty will expose the Town of Avon to lawsuits. She expressed concern that someone young could be assaulted inside the porta potty. She stated it takes away from her community and makes the area unsafe. She added that she knows of a homeowner who is now selling their home because of the porta potty being added to the park. Chris Morrison, resident of Eagle Bend Drive, spoke in person about her quiet residential street and expressed opposition to the porta potty. She noted that no other pocket parks have porta potty and agreed with her neighbors that the porta potty should be removed, as it serves people who are not part of that park. Amy Phillips, resident of Eagle Bend Drive, spoke in person to address a different issue, noting that she appreciates her neighbors mobilizing. She emphasized the importance of reports included in the back of the packet, especially financial reports, and expressed satisfaction that the Town met its budget. She added that staff reports reference MiCasa limits, which she believes need to be adjusted and increased to align better with the dual one. She also mentioned five recent conversations regarding the Wildwood South lottery selection, stating that the process feels lacking in transparency and that applicants are owed greater AVON REGULAR MEETING MINUTES ' TUESDAY OCTOBER 14, 2025 Avon HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM COLORADO clarity. No other public comment was made in person or virtually. Mayor Pro Tern Carroll and Mayor Underwood requested Town Manager Eric Heil to provide a list of recognitions for Avon Police staff who received awards at the 2025 Night of Excellence Public Safety Awards. They stated they were impressed by all the accolades received by Avon staff. 5. CONSENT AGENDA Video Start Time: 00:56:45 Mayor Underwood introduced the approval of the Consent Agenda to include the following: 5.1. ACTION: Approval of September 22, 2025 Regular Council Meeting Minutes (Town Clerk Miguel Jauregui Casanueva) 5.2. ACTION: Beaver Creek Skier & Restaurant Shuttle Agreement (Mobility Manager James Shoun) 5.3. ACTION: Approval of Conceptual Design Agreement for Sun Road Redevelopment with Lionheart Places, LLC (Community Development Director Matt Pielsticker) 5.4. ACTION: Approval of Extension Public Improvements Agreement (PIA) for McGrady Acres (Senior Engineer Nicole Mosby) Mayor Pro Tern Carroll motioned to approve the Consent Agenda, as presented. Councilor Brooks seconded the motion. The motion carried unanimously with a 5-0 vote of those present. 6. BUSINESS ITEMS 6.1. PRESENTATION: Avon's Ballot Box Location and Election Updates (Town Clerk Miguel Jauregui Casanueva and Eagle County Clerk and Recorder Becky Close) Video Start Time: 00:57:01 Town Clerk Miguel Jauregui Casanueva and Eagle County Clerk and Recorder Becky Close presented on Avon's Ballot Box Location and Election Updates. Rich Carroll asked if the voting center moving to Edwards is the closest option to Avon, and it was noted that Vail will remain open. Mayor Underwood added that concerns were raised about construction at the ballot box and provided context on timelines that impacted the situation, which are now resolved. Mayor Underwood opened the floor to public comment, and no public comment was made in person or virtually. 6.2. ACTION: Proclamation Honoring High Five Access Media Day (Chief Administrative Officer Ineke de Jong and High Five Access Media Director JK Perry) Video Start Time: 01:04:24 High Five Access Media Executive Director JK Perry took the podium in person to speak about High Five Access Media Day in October. He noted that 2025 is an important year as it marks the 40th anniversary of the organization. He was joined by board members Harry Green, Russell Frederickson, Mike Griffin, Gusty Kanakis, and former board member Amy Phillips. He thanked his staff members Brett Ferraro and Jonathon Czarny and expressed appreciation to all volunteers for sharing their stories over the last 40 years. With unanimous support from Council, Mayor Underwood read the proclamation into the record, and the group captured photos to memorialize the event. 6.3. WORK SESSION: Regional Housing Solutions - Introduction (Town Manager Eric Heil and GPS AVON REGULAR MEETING MINUTES , TUESDAY OCTOBER 14, 2025 Avon HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM COLORADO Consultant Brian Pool) Video Start Time: 01:11:51 Town Manager Eric Heil and Government Performance Solutions, Inc. Consultant Brian Pool delivered a presentation related to Regional Housing Solutions. Pool presented the Regional Housing Solutions information included in the packet and indicated he was present to listen, thanking Council for their input and feedback. Amy Phillips, resident of Avon, took the podium in person and made a public comment, agreeing that the presentation and conversation should be tailored based on each group's familiarity with the topic of housing. She suggested that Government Performance Solutions, Inc. should consider reaching out to the 1,300 individuals on the Valley Home Store waitlist to gather their stories and help build trust. There were no other public comments. Mayor Underwood noted she believes the Town of Vail doesn't need to be involved in this first round given that they have far more experience than the group steering the regional housing solutions for this group. Staff received unanimous support from Council to continue their work on regional housing solutions. 6.4. PUBLIC HEARING, Resolution 25-24: Finding State Land Board Property Eligible for Annexation (Community Development Director Matt Pielsticker) Video Start Time: 02:03:04 Community Development Director Matt Pielsticker introduced Resolution 25-24 and was joined by Eliot Hoyt from the State Land Board and Pedro Campos with Zehren. He explained the proposal is to annex a small part of the project. Kathleen Walsh, resident of Avon, took the podium in person and made a public comment asking who will control this property. The Mayor confirmed this would be annexation into the Town of Avon, not into the PUD of Traer Creek. There were no other public comments. Mayor Pro Tern Caroll motioned to approve Resolution 25-24, as presented on second reading. Councilor Hyatt seconded the motion. The motion carried unanimously with a 5-0 vote of those present. 6.5. PUBLIC HEARING: ORDINANCE 25-17, Second Reading: Update to Chapter 5.08 Liquor Licenses (Town Clerk Miguel Jauregui Casanueva) Video Start Time: 02:11:37 Town Clerk Miguel Jauregui Casanueva introduced the second reading of Ordinance 25-17. There were no public comments and no Council discussion. Mayor Underwood expressed pride in raising this concern last year, securing City Market's agreement to limit two floating end caps, and now codifying that limit. Councilor Stanley motioned to approve Ordinance 25-17, as presented on second reading. Councilor Brooks seconded the motion. The motion carried unanimously with a 5-0 vote of those present. 6.6. PRESENTATION: Parks Improvements and Summer Recap (Recreation Director Michael Labagh) Video Start Time: 02:16:46 Recreation Director Michael Labagh took Council through the presentation in the packet. Kathleen Walsh, resident of Avon, took the podium in person and made a public comment about the landscaping at Eaglebend Pocket Park and said a lot of green and trees were taken out with the new townhomes going in and she hopes the neighbors can have input on the landscaping. There were no other public comments made in person or virtually. AVON REGULAR MEETING MINUTES , ` TUESDAY OCTOBER 14, 2025 Avon HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM COLORADO 6. WRITTEN REPORTS 7.1. Draft September 9th Health & Recreation Committee Minutes (Aquatics Superintendent Kacy Carmichael) 7.2. Draft September 18th CASE Committee Minutes (Special Events Coordinator Emily Dennis) 7.3. September 22nd PZC Abstract (Development Coordinator Emily Block) 7.4. Monthly Financials (Senior Accountant Dean Stockdale) 7.5. Signed Position Statement Letters (Chief Administrative Officer Ineke de Jong) 7.6. Quarterly Housing Updates (Housing Planner Patti Liermann) 7.7. Quarterly Update on 2025 Department Goals (Town Manager Eric Heil) 7.8. 2025 Events Season Recap (Senior Special Events Coordinator Chelsea van Winkle) 7.9. Community Grant Program Funding Recommendations (Marketing & Communications Manager Elizabeth Wood) 7.10. Night of Excellence Awards (Chief of Police Greg Daly) 8. MAYOR AND COUNCIL COMMENTS & MEETING UPDATES Video Start Time: 02:44:52 Mayor Pro Tern Carroll spoke about the CORE Transit Meeting held on October 8, 2025, which is viewable on the High Five Access Media website. He noted that the fare -free youth passes have been extended through the end of the ski season. Councilor Gary Brooks indicated he attended the Mountain Towns 2030 two-day Climate Action Conference in Breckenridge last week. He described it as an interesting and valuable event, noting the great format with presentations in the mornings and breakout sessions in the afternoons. He found the conference very engaging and invited the public to attend the next one, which will be held in Idaho next year. Mayor Underwood stated that last week Avon hosted the 2025 Sustaining Colorado Watersheds Conference at the Westin, which was attended by staff. The Town invited clean drinking water scientist Leah Krebbary to participate, marking a strong week for environmental efforts. Mayor Underwood also noted that she attended the CAST meeting in Keystone last week along with Gary Brooks and Ruth Stanley. She reminded everyone that tomorrow at 5:00 p.m. the Town will host the ribbon -cutting ceremony for the all -electric Public Works Garage. 9. ADJOURN There being no further business before Council, Mayor Underwood moved to adjourn the regular meeting. The time was 7:40 p.m. These minutes are only a summary of the proceedings of the meeting. They are not intended to be comprehensive or to include each statement, person speaking or to portray with complete accuracy. The most accurate records of the meeting are the audio of the meeting, which is housed in the Town Clerk's office, and the video of the meeting, which is available at www.highfivemedia.org. RESPECTFULLY SUBMITTED: AVON REGULAR MEETING MINUTES TUESDAY OCTOBER 14, 2025 HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM Miguel Jauregui C APPROVED: Mayor Underwood Rich Carroll Ruth Stanley Kevin Hyatt Gary Brooks A Avon COLORADO , Town Clerk