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TC Minutes 08-26-2025AVON REGULAR MEETING MINUTES FAI TUESDAY AUGUST 26, 2025 Avon HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM c o L o R A D o 1. CALL TO ORDER AND ROLL CALL The meeting was hosted in a hybrid format, in -person at Avon Town Hall and virtually via Zoom.us. Mayor Tamra N. Underwood called the August 26, 2025, Council Regular Meeting to order at 5:00 p.m. A roll call was taken, and Councilors present in person were Ruth Stanley, Gary Brooks, Chico Thuon, Kevin Hyatt, Lindsay Hardy, Mayor Pro Tern Richard Carroll, and Mayor Tamra N. Underwood. They were joined by Town Manager Eric Heil, Deputy Town Manager Patty McKenny, Chief Administrative Officer Ineke de Jong, Town Attorney Nina P. Williams, Deputy Town Clerk Brenda Torres, Recreation Director Michael Labagh, Engineering Director Eva Wilson, Chief Financial Officer Paul Redmond, and Avon Police Deputy Chief Coby Cosper. 2. APPROVAL OF AGENDA Video Start Time: 00:32 Without further discussion, Councilor Stanley motioned to approve the agenda, as presented. Councilor Hardy seconded the motion. The motion carried unanimously with a 7-0 vote. 3. DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS Video Start Time: 01:08 Mayor Underwood asked if there were any conflicts of interest related to the agenda, and none were disclosed. 4. PUBLIC COMMENT Video Start Time: 01:22 Mayor Underwood explained that public comment may be provided in person, via Zoom (video/audio), by telephone, or by email. She clarified that this portion of the meeting is reserved for items not listed on the agenda. Comments are limited to three minutes, with an additional minute granted at Council's discretion. Members of the public are asked to address Council directly and should not expect a response, as this time is intended solely for public input. Mayor Underwood invited comments from those present in the room or participating virtually and requested that upon stepping up to the podium, speakers state their name and, optionally, their neighborhood or Town they reside in. Ian Grask, Resident of Avon, took the podium in person to state that he had the pleasure of doing the Avon Art Walk last Friday as a self -guided tour and added it would be great for someone to lead that, He then spoke about the September 26th event called "This Is My Brave - The Show!" at the Vilar Center. He expressed this event is important for the community as it talks about breaking down stigma around suicide prevention and mental health through story telling from 10 local community members throughout Eagle County. He said tickets are $25 and available online at the speakupreachout.org website. Jack McBride, Resident of Avon, took the podium in person to raise concerns about parking on West Beaver Creek Boulevard, and expressed opposition to allowing parking in that area. He said the length of the parking area is longer than what he believes was originally discussed. He mentioned that during the August 5th meeting he warned Council about the fire risk posed by vehicles parking on the long grass. A few days later, after a red flag warning was issued, and staff cut down most of the grass; however, a vehicle was parked in the area while staff were working, preventing them from mitigating the grass in that specific AVON REGULAR MEETING MINUTES TUESDAY AUGUST 26, 2025 Avon HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM COLORADO spot. He warned that as of today, that grass remains long, continuing to pose a fire hazard. He asked what it will take for Council to revisit this issue regarding illegal parking, recreational vehicles, and fire risk in that area. Anvee Hiehle, Resident of Avon, took the podium in person to state that she is a bartender, and she talked about an accident she experienced on August 1st involving the Hoffman commercial real estate parking system due to a low hanging chain while riding her scooter through the Chapel Place parking lot. She mentioned she got seriously injured and was out of work for a week, which means a loss of roughly $2,000 of income for her. She asked the Town to investigate Hoffman's negligence of a safety issue of low hanging chain in our town. She urged Council to hold Hoffman accountable and to implement safety requirements that protect every resident and guest. Tim McMahon, Resident of Avon, took the podium in person to ask Council if there has been any progress on the emergency action plan for when the highway closes and said it would be helpful to have one in place before the winter starts. He gave a shoutout to the Beaver Creek Resort Company for having the fire restrictions posted on their electric signs and he suggested having pamphlets at hotels to inform visitors about the fire restrictions. Stephen Smith, Resident of Avon, took the podium in person to raise concerns about ongoing issues with a negligent neighbor at 520 Nottingham Road, citing problems related to cars, accumulated junk, rodents, and a violent dog. He provided printed material, which has been added at the end of the digital Council packet for tonight's meeting. Ryan Conway, Resident of Avon, took the podium in person to state that he is Mr. Stepen Smith's neighbor at 510 Nottingham Road and in support of his statements against the neighbor residing in 520 Nottingham Road. He said this neighbor's dog has attacked his and many other dogs. He said the conditions of his neighbor's property are unbearable and along with the violent dog, he is desperately asking for the Town's help in addressing the concerns. Kathy Ryan, Resident of Avon, took the podium in person to speak of parking on West Beaver Creek Boulevard and noted she is in opposition. She said she ran into Governor Polis who suggested that she approach the Attorney General, but she will not do that as she hopes to resolve the bicycle safety issues within our community without needing the escalation. Ms. Ryan closed her public comment by asking if bicycle safety should be part of the Health & Recreation Citizen Committee purview or if a new committee within local government should be formed to specifically address pedestrian and cyclists' safety and rights. No other public comments were made in person nor virtually. S. CONSENT AGENDA Video Start Time: 26:37 Mayor Underwood introduced the approval of the Consent Agenda to include the following: AVON REGULAR MEETING MINUTES A TUESDAY AUGUST 26, 2025 . v o n HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM COLORADO 5.1. Approval of August 12, 2025 Regular Council Meeting Minutes (Town Clerk Miguel Jauregui Casanueva) 5.2. ACTION: Intergovernmental Agreement with Eagle County 911 Authority Board (Deputy Chief of Police Coby Cosper) 5.3. ACTION: Intergovernmental Agreement with Eagle River Fire Protection District for Wildland Fire Mitigation in 2025 (Operations Manager Gary Padilla) Councilor Hyatt motioned to approve the Consent Agenda, as presented. Councilor Hardy seconded the motion. The motion carried unanimously with a 7-0 vote. 6. BUSINESS ITEMS 6.1. PRESENTATION: 1-70 COALITION UPDATE AND NEW DIRECTOR INTRODUCTION (JONATHAN GODES, EXECUTIVE DIRECTOR OF 1-70 COALITION) Video Start Time: 27:13 Jonathan Godes introduced himself as the new Director of the 1-70 Coalition, succeeding Margaret Bowes who stepped down in April. He presented an overview of the Coalition's work as outlined in the Council packet. In response to Councilor Brooks, Mr. Godes noted that the Coalition does not have its own mobile application, but CDOT's app includes Bustang and Pegasus services. Efforts are underway to improve that app, and the Coalition is exploring a bus seat reservation system to reduce long wait times. In response to Councilor Thuon, Mr. Godes clarified that the 1-70 Express Lane is a shoulder lane owned by CDOT, typically closed for safety and emergency use, and is set to expire in 2035. He also offered to advocate for legislative fixes, such as chain -up stations or signage restricting semitrucks from the left lane, if requested by Council. 6.2. PRESENTATION: TREE TOP UPDATES (TREE TOP EXECUTIVE DIRECTOR Amy OLIVEIRA) Video Start Time: 51:50 Amy Oliveira, Executive Director of TreeTop Child Advocacy Center (CAC), presented an overview of the organization, which has served the community since 2018. She stated that TreeTop's primary goals are to enhance public awareness and maintain financial stability amid a funding crisis. A significant portion of TreeTop's funding comes from the Victims of Crime Act, which has declined from $175,000 to $105,000 in 2024, and further to $84,000 in 2025. Ms. Oliveira explained that the State is unable to provide additional support, prompting TreeTop to seek assistance from local governments, expand fundraising efforts, and increase visibility at community events. In response to Mayor Pro Tern Carroll, she confirmed the funding reductions and shared the organization's website: https://treetopcenter.org. Councilor Thuon expressed interest in discussing potential funding support at a future Council meeting. 6.3. ORDINANCE 25-15, FIRST READING: AUTHORIZING THE USE OF AN AUTOMATED VEHICLE IDENTIFICATION SYSTEM (AVIS) FOR SPEED ENFORCEMENT IN AVON (POLICE CHIEF GREG DALY) Video Start Time: 1:09:16 Police Chief Greg Daly and Brandon Knox with Automated Vehicle Identification System (AVIS) presented virtually on the continued first reading of Ordinance 25-15. Chief Daly explained the ordinance aims to authorize the use of AVIS for speed enforcement and enhanced traffic safety. AVON REGULAR MEETING MINUTES TUESDAY AUGUST 26, 2025 . v O n HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM c o L o R A D o He outlined four proposed corridors for implementation, as detailed in the Council packet. In response to Council questions, Chief Daly confirmed that citations are issued to the vehicle owner, not the driver, and that violations are zero -point infractions. He explained that CDOT approval is required for camera placement, with approvals valid for three years. Most denials are due to camera positioning rather than insufficient data. He noted that CDOT permits may take 4-6 weeks post - second reading, with installation occurring within four weeks thereafter, followed by a 30-day warning period. Public Works Director Eva Wilson confirmed that the Avon Road crosswalk beacon project has been awarded and will begin after Labor Day. Brandon Knox explained the image capture process and services included in the monthly lease fee. He also confirmed to Councilor Thuon that maintenance is included in the contract. Mayor Underwood opened the floor for public comment. Charlie Sherwood, Resident of Avon, took the podium in person, recommending postponement of camera installation until after planned improvements to Highway 6 and Avon Road are completed. Staff noted that an email from Jordan Lyles, submitted for public comment during the prior first reading, was included in the Council packet. Councilor Hardy expressed concerns and recommended postponement or starting with a pilot program. Mayor Underwood proposed separating the ordinance approval from implementation details, suggesting Council approve the system and corridors, and separately direct staff on scope and deployment. A majority of Council supported a pilot program focused on Avon Road between roundabouts four and five, with cameras in both directions. Town Manager Eric Heil encouraged inclusion of Highway 6 due to ongoing safety investments. Council requested that Chief Daly return with proposed camera locations and pilot parameters, and that Town Attorney Nina P. Williams confirm the legality of decoy signage. Mayor Pro Tern Carroll emphasized that success should be measured by improved safety, not revenue. Mayor Underwood proposed setting the second reading for September 23 to allow for additional public input. Councilor Brooks moved to approve Ordinance 25-15 on first reading; Councilor Thuon seconded. The motion passed 6-1, with Councilor Hardy opposed. Council took a 10-minute recess at 7:16 p.m and reconvened at 7:26 p.m. 6.4. PUBLIC HEARING: OUTDOOR USE OF AMPLIFIED SOUND APPLICATION SUNSETLIVE! SPECIAL EVENTS COORDINATOR EMILY DENNIS) Video Start Time: 2:16:56 Chief Administrative Officer Ineke de Jong presented the application to extend the Outdoor Use of Amplified Sound Systems Permit for the final SunsetLlVE! concert on Sunday, August 31, from 8:00 p.m. to 10:00 p.m. She provided a summary and noted that the Special Events team has not received any sound complaints related to SunsetLlVE! to date. Mayor Underwood called for public comment, no comments were made. AVON REGULAR MEETING MINUTES n TUESDAY AUGUST 26, 2025 J"V o n HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM COLORADO Councilor Stanley moved to approve the extended permit to authorize amplified sound between 3:00 p.m. and 10:00 p.m. for the August 31 event. Councilor Hardy seconded the motion. The motion carried unanimously with a 7-0 vote. 6.5. PUBLIC HEARING: EMERGENCY ORDINANCE 25-16, APPROVING AMENDMENT TO ORD. No. 25-14 FOR FINANCING TO PURCHASE 15 SUN ROAD (CHIEF FINANCE OFFICER PAUL REDMOND) Video Start Time: 2:23:03 Chief Finance Officer Paul Redmond presented Ordinance No. 25-16, explaining that the purpose of the emergency ordinance is to amend the parameters related to the minimum purchase price threshold for the Certificates of Participation included in Ordinance 25-14. He introduced Kim Crawford from Butler Snow and Robyn Moore from Piper Sandler, who joined virtually to provide additional context and respond to Council questions. Mayor Underwood opened the floor for public comment; no comments were made. Councilor Hyatt moved to approve Ordinance No. 25-16, an ordinance of the Town Council of the Town of Avon amending Ordinance No. 25-14, adopted on August 12, 2025, relating to financing the acquisition of certain real property for Town purposes and supporting public improvements, and approving the execution and delivery of a Site Lease Agreement, a Lease Purchase Agreement, and related documents, and declaring an emergency. Councilor Brooks seconded the motion. The motion carried unanimously with a 7-0 vote. 6.6. RESOLUTION 25-20: FINDING ANNEXATION PETITION COMPLETE (COMMUNITY DEVELOPMENT DIRECTOR MATT PIELSTICKER AND TOWN MANAGER ERIC HEIL) Video Start Time: 2:36:04 Town Manager Eric Heil presented Resolution No. 25-20, explaining the process for the annexation petition submitted by the State Land Board. Eliot Hoyt, Assistant Director of Sustainability and Working Lands, joined the meeting virtually and expressed enthusiasm for the project. Mayor Underwood opened the floor for public comment; no comments were made. Councilor Stanley moved to approve Resolution No. 25-20, receiving the State Land Board Annexation Petition, initiating annexation proceedings, and setting a public hearing date of October 14, 2025. Councilor Hardy seconded the motion. The motion carried unanimously with a 7-0 vote. 6.7. WORK SESSION: COMMERCIAL COMPOSTING PILOT PROGRAM (SUSTAINABILITY MANAGER CHARLOTTE LIN) Video Start Time: 2:42:32 Sustainability Manager Charlotte Lin and Sustainability Coordinator Sarah Smith Hymes were present in person. Ms. Lin led the work session on the proposed commercial composting pilot program and outlined the direction needed from Council. Councilor Brooks inquired about grant opportunities through the Colorado Department of Public Health and Environment (CDPHE) and Colorado Circular Communities (133), and expressed support for a fully Town -funded pilot. Mayor Pro Tern Carroll emphasized tailoring the program to collect data requested by the State. Mayor Underwood asked about the use of the paper bag fund; Town Manager Eric Heil confirmed that recycling -related AVON REGULAR MEETING MINUTES W TUESDAY AUGUST 26, 2025 avon HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM COLORADO expenses are an eligible use of the fund. Mayor Underwood opened the floor for public comment; no comments were made. Following deliberation, Council approved: 1. Launching a 12-month commercial composting pilot program; 2. Funding the pilot entirely through the Town, budgeting up to $40,000 from the paper bag fee fund, with clear expectations to businesses that future funding may depend on grants, revenues, and economic conditions; 3. Issuing a Request for Proposal (RFP) for a single compost hauler, with direction to Staff and Town Attorney Nina P. Williams to explore inclusion of proprietary pricing model protections and requirements for greenhouse gas emissions and weight data in the RFP. 6.8. WORK SESSION: REC CENTER EXPANSION AND REFURBISHMENT OPTIONS UPDATE (RECREATION DIRECTOR MICHAEL LABAGH) Video Start Time: 3:20:02 Recreation Director Michael Labagh and Town Manager Eric Heil presented an update on the Recreation Center expansion and refurbishment, including cost studies, design layouts, and financial details. Mayor Underwood opened the floor for public comment; no comments were made. Councilor Hardy emphasized that repairs to the HVAC system and other infrastructure should take priority over expanding the fitness area. Several Council members agreed. Councilor Brooks inquired whether the heat recovery system used to warm the pool water could also heat the building; Director Labagh confirmed it only heats the pool water and Town Hall. Council supported phasing the project over multiple years to allow portions of the building to remain open during construction. Staff will return with further details at the September 9 Council meeting during the long-range Capital Improvements Plan (CIP) review for continued discussion. WRITTEN REPORTS 7.1.Aug 4th DDA Board Meeting Draft Minutes (Town Clerk Miguel Jauregui Casanueva) 7.2.Aug 11th Planning & Zoning Commission Abstract (Development Coordinator Emily Block) 7.3.Audio Visual System Update (Chief Information Officer Robert McKenner) 7.4. Disclosure of Gifts Received (Town Clerk Miguel Jauregui Casanueva) 7.5. Monthly Financials (Senior Accountant Dean Stockdale) 7.6.Year-Round Food Truck Program (Senior Special Events Coordinator Chelsea Van Winkle) 6. MAYOR AND COUNCIL COMMENTS & MEETING UPDATES Video Start Time: 3:51:54 Mayor Pro Tern Carroll provided updates from the recent CORE Transit meeting. Councilor Stanley reminded the public that tomorrow is the final AvonLIVE! concert of the season and Sunday is the last SunsetLIVE!, with both events starting at 6:00 p.m. She also encouraged community members to explore workshops offered by High Five Access Media and visit highfivemedia.org for more information. 6 AVON REGULAR MEETING MINUTES TUESDAY AUGUST 26, 2025 . v O n HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM COLORADO Mayor Underwood thanked Fleet Mechanic Vern Velasquez and CASE Senior Coordinator Chelsea Van Winkle for organizing a successful second Cars in the Park event held last Saturday. Councilor Thuon expressed appreciation to all firefighters who came to support the Avon community. 7. ADJOURN There being no further business before Council, Mayor Underwood moved to adjourn the regular meeting. The time was 9:05 p.m. These minutes are only a summary of the proceedings of the meeting. They are not intended to be comprehensive or to include each statement, person speaking or to portray with complete accuracy. The most accurate records of the meeting are the audio of the meeting, which is housed in the Town Clerk's office, and the video of the meeting, which is available at www. highfivemedia. orq. RESPECTFULLY SUBMITTED: 6 A W/A Breda Torres, Deputy Town Clerk APPROVED: Mayor Underwood Rich Carroll Ruth Stanley Lindsay Hardy Chico Thuon Kevin Hyatt Gary Brooks