2025 Community Grant Program - Vail Valley Charitable FundLetter of Agreement Page 1
Letter of Agreement Between
Vail Valley Charitable Fund and Town of Avon, Colorado
Terry Hanley Reichert
Vail Valley Charitable Fund
P.O Box 2307
Edwards, CO 81632
Dear Terry Hanley Reichert:
The Town of Avon is pleased to provide funding to Vail Valley Charitable Fund in fiscal year 2025. The work of Vail
Valley Charitable Fund is important to the Avon community and on behalf of Avon’s residents, the Avon Town
Council would like to express its appreciation for your passion and commitment to the program by awarding Town
funds as described in this Letter of Agreement.
The purpose of this Letter of Agreement (Agreement) is to formalize the understandings for the Town of Avon’s
financial contribution.
Agency: Vail Valley Charitable Fund
Project: Direct Aid
Town of Avon Contribution:
Cash: Five Thousand, Five Hundred dollars ($5,500)
Use of Funds: The use of the Town of Avon funds, and any in-kind services, are described in the Town of Avon
Community Funding Application (Funding Application), submitted to the Town of Avon by Vail Valley Charitable Fund
Funding for the program was approved by the Town Council in the 2025 Town of Avon General Fund Budget on
December 10, 2024.
Agreement Term: January 1, 2025 through December 31, 2025
Schedule for Use of Funds: January 1, 2025 through December 31, 2025
Funding Conditions:
• Fully meet the terms of the Funding Application and special funding conditions, if any, as stated below.
• Consult with the Communications & Marketing Manager with respect to the appropriate use of the Town of Avon
logo and brand, including the placement of the Town of Avon logo on marketing and promotional materials
associated with the project, as appropriate to the level of funding from the Town.
• Within ten (10) business days of the close of the project Vail Valley Charitable Fund shall deliver to the
Communications & Marketing Manager a Post Event/Project Report to assist in measuring the impact of the
event on the local economy, vibrancy and needs of the community. The Report shall include the number of direct
Letter of Agreement Page 2
persons served and fees for services, at a minimum. Vail Valley Charitable Fund is encouraged to meet with the
Communications & Marketing Manager early in the year to define metrics and objectives for the Report.
Town of Avon Responsibilities:
• The Communications & Marketing Manager is the responsible representative for the Town of Avon and for
overseeing Vail Valley Charitable Fund’s project administration. The Communications & Marketing Manager
should be contacted with any questions and to coordinate the needs of the funded project: Elizabeth Wood,
Communications & Marketing Manager, (970) 748-4087, ewood@avon.org.
• Ninety percent (90%) of the grant funds will be paid within thirty (30) days after receipt of a signed agreement.
The remaining ten percent (10%) will be paid upon receipt of the Post Event/Project Report and submittal of an
invoice, unless agreed to otherwise by the Communications & Marketing Manager.
Nothing contained in this Agreement shall constitute or Vail Valley Charitable Fund or any of its employees as
employees of the Town of Avon, and thereby, Vail Valley Charitable Fund its subcontractors or any person directly
or indirectly employed by it are not entitled to Town of Avon worker’s compensation benefits or any benefit
contemplated by a Town of Avon employer/employee relationship.
Authorized Signatures:
Terry Hanley Reichert, Vail Valley Charitable Fund: I duly represent that I am authorized to represent Vail Valley
Charitable Fund in reviewing, agreeing and signing this Agreement. My signature to this Agreement constitutes
acceptance of the terms of this Agreement, special conditions for use of the funds awarded, if any, Vail Valley
Charitable Fund’s responsibilities as stated above.
SIGNATURE: _____________________________________________________
PRINTED NAME: __________________________________________________
TITLE: _________________________________________________________
DATE: __________________________________________________________
Town of Avon
SIGNATURE: ____________________
PRINTED NAME: ___________________________
TITLE: __________________________
DATE: ___________________________
Terri Hanley-Reichert
Development Manager
Jan 17, 2025
1/20/25
Communications & Marketing Manager
Elizabeth Wood