2025 Community Grant Program - Friends of Colorado Avalanche Information CenterLetter of Agreement Page 1
Letter of Agreement Between
Friends of Colorado Avalanche Information Center and Town of Avon, Colorado
Ms. Katie Thibideau
Friends of Colorado Avalanche Information Center
P.O. Box 1117
Evergreen, CO 80437
Dear Ms. Thibideau:
The Town of Avon is pleased to provide funding to Friends of Colorado Avalanche Information Center in fiscal year
2025. The work of Friends of Colorado Avalanche Information Center is important to the Avon community and on
behalf of Avon’s residents, the Avon Town Council would like to express its appreciation for your passion and
commitment to the program by awarding Town funds as described in this Letter of Agreement.
The purpose of this Letter of Agreement (Agreement) is to formalize the understandings for the Town of Avon’s
financial contribution.
Agency: Friends of Colorado Avalanche Information Center
Project: Avalanche Forecasting and Education
Town of Avon Contribution:
Cash: One Thousand dollars ($1,000)
Use of Funds: The use of the Town of Avon funds, and any in-kind services, are described in the Town of Avon
Community Funding Application (Funding Application), submitted to the Town of Avon by Friends of Colorado
Avalanche Information Center. Funding for the program was approved by the Town Council in the 2025 Town of Avon
General Fund Budget on December 10, 2024.
Agreement Term: January 1, 2025 through December 31, 2025
Schedule for Use of Funds: January 1, 2025 through December 31, 2025
Funding Conditions:
• Fully meet the terms of the Funding Application and special funding conditions, if any, as stated below.
• Consult with the Communications & Marketing Manager with respect to the appropriate use of the Town of Avon
logo and brand, including the placement of the Town of Avon logo on marketing and promotional materials
associated with the project, as appropriate to the level of funding from the Town.
• Within ten (10) business days of the close of the project, Friends of Colorado Avalanche Information Center shall
deliver to the Communications & Marketing Manager a Post Event/Project Report to assist in measuring the
impact of the event on the local economy, vibrancy and needs of the community. The Report shall include the
number of direct persons served and fees for services, at a minimum. Friends of Colorado Avalanche
Letter of Agreement Page 2
Information Center is encouraged to meet with the Communications & Marketing Manager early in the year to
define metrics and objectives for the Report.
Town of Avon Responsibilities:
• The Communications & Marketing Manager is the responsible representative for the Town of Avon and for
overseeing Friends of Colorado Avalanche Information Center’s project administration. The Communications &
Marketing Manager should be contacted with any questions and to coordinate the needs of the funded project:
Elizabeth Wood, Communications & Marketing Manager, (970) 748-4087, ewood@avon.org.
• Ninety percent (90%) of the grant funds will be paid within thirty (30) days after receipt of a signed agreement.
The remaining ten percent (10%) will be paid upon receipt of the Post Event/Project Report and submittal of an
invoice, unless agreed to otherwise by the Communications & Marketing Manager.
Nothing contained in this Agreement shall constitute or designate Friends of Colorado Avalanche Information
Center or any of its employees as employees of the Town of Avon, and thereby, Friends of Colorado Avalanche
Information Center , its subcontractors or any person directly or indirectly employed by it are not entitled to Town
of Avon worker’s compensation benefits or any benefit contemplated by a Town of Avon employer/employee
relationship.
Authorized Signatures:
Katie Thibideau, Friends of Colorado Avalanche Information Center: I duly represent that I am authorized to
represent Friends of Colorado Avalanche Information Center in reviewing, agreeing and signing this Agreement. My
signature to this Agreement constitutes acceptance of the terms of this Agreement, special conditions for use of
the funds awarded, if any, and Friends of Colorado Avalanche Information Center’s responsibilities as stated above.
SIGNATURE: _____________________________________________________
PRINTED NAME: __________________________________________________
TITLE: _________________________________________________________
DATE: __________________________________________________________
Town of Avon
SIGNATURE: ____________________
PRINTED NAME: ___________________________
TITLE: __________________________
DATE: ___________________________
Katie Thibideau
Development Director
Jan 16, 2025
1/16/25
Communications & Marketing Manager
Elizabeth Wood