2025 Community Grant Program - Food Bank of the RockiesLetter of Agreement Page 1
Letter of Agreement Between
Food Bank of the Rockies and Town of Avon, Colorado
Ms. Gabriela Garayar
Food Bank of the Rockies
698 Long Acre Drive
Grand Junction, CO 81505
Dear Ms. Garayar:
The Town of Avon is pleased to provide funding to Food Bank of the Rockies in fiscal year 2025. The work of Food
Bank of the Rockies is important to the Avon community and on behalf of Avon’s residents, the Avon Town Council
would like to express its appreciation for your passion and commitment to the program by awarding Town funds as
described in this Letter of Agreement.
The purpose of this Letter of Agreement (Agreement) is to formalize the understandings for the Town of Avon’s
financial contribution.
Agency: Food Bank of the Rockies
Project: Hunger Relief Partners in Western Colorado
Town of Avon Contribution:
Cash: Five Thousand dollars ($5,000.00)
Use of Funds: The use of the Town of Avon funds, and any in-kind services, are described in the Town of Avon
Community Funding Application (Funding Application), submitted to the Town of Avon by Food Bank of the Rockies.
Funding for the program was approved by the Town Council in the 2025 Town of Avon General Fund Budget on
December 10, 2024.
Agreement Term: January 1, 2025 through December 31, 2025
Schedule for Use of Funds: January 1, 2025 through December 31, 2025
Funding Conditions:
• Fully meet the terms of the Funding Application and special funding conditions, if any, as stated below.
• Consult with the Communications & Marketing Manager with respect to the appropriate use of the Town of Avon
logo and brand, including the placement of the Town of Avon logo on marketing and promotional materials
associated with the project, as appropriate to the level of funding from the Town.
• Within ten (10) business days of the close of the project, Food Bank of the Rockies shall deliver to the
Communications & Marketing Manager a Post Event/Project Report to assist in measuring the impact of the
event on the local economy, vibrancy and needs of the community. The Report shall include the number of direct
Letter of Agreement Page 2
persons served and fees for services, at a minimum. Food Bank of the Rockies is encouraged to meet with the
Communications & Marketing Manager early in the year to define metrics and objectives for the Report.
Town of Avon Responsibilities:
• The Communications & Marketing Manager is the responsible representative for the Town of Avon and for
overseeing Food Bank of the Rockies’ project administration. The Communications & Marketing Manager should
be contacted with any questions and to coordinate the needs of the funded project: Elizabeth Wood,
Communications & Marketing Manager, (970) 748-4087, ewood@avon.org.
• Ninety percent (90%) of the grant funds will be paid within thirty (30) days after receipt of a signed agreement.
The remaining ten percent (10%) will be paid upon receipt of the Post Event/Project Report and submittal of an
invoice, unless agreed to otherwise by the Communications & Marketing Manager.
Nothing contained in this Agreement shall constitute or designate Food Bank of the Rockies or any of its employees
as employees of the Town of Avon, and thereby, Food Bank of the Rockies, its subcontractors or any person directly
or indirectly employed by it are not entitled to Town of Avon worker’s compensation benefits or any benefit
contemplated by a Town of Avon employer/employee relationship.
Authorized Signatures:
Gabriela Garayar, Food Bank of the Rockies: I duly represent that I am authorized to represent Food Bank of the
Rockies in reviewing, agreeing and signing this Agreement. My signature to this Agreement constitutes acceptance
of the terms of this Agreement, special conditions for use of the funds awarded, if any, and Food Bank of the Rockies’
responsibilities as stated above.
SIGNATURE: _____________________________________________________
PRINTED NAME: __________________________________________________
TITLE: _________________________________________________________
DATE: __________________________________________________________
Town of Avon
SIGNATURE: ____________________
PRINTED NAME: ___________________________
TITLE: __________________________
DATE: ___________________________
Gabriela Garayar
Senior Development Manager
Jan 17, 2025
GFG1/20/25
Elizabeth Wood
Communications & Marketing Manager