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TC Minutes 09-23-2025AVON REGULAR MEETING MINUTES , ` TUESDAY SEPTEMBER 23, 2025 Avon HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM COLORADO CALL TO ORDER AND ROLL CALL The meeting was hosted in a hybrid format, in -person at Avon Town Hall and virtually via Zoom.us. Mayor Tamra N. Underwood called the September 23, 2025, Council Regular Meeting to order at 5:00 p.m. A roll call was taken, and Councilors present in person were Chico Thuon, Ruth Stanley, Gary Brooks, Lindsay Hardy, Mayor Pro Tern Richard Carroll, and Mayor Tamra N. Underwood. Councilor Kevin Hyatt was absent. They were joined by Town Manager Eric Heil, Deputy Town Manager Patty McKenny, Chief Administrative Officer Ineke de Jong, Town Clerk Miguel Jauregui Casanueva, Finance Director Paul Redmond, Recreation Director Michael Labagh, Housing Planner Patti Liermann, Facilities Manager Luis Tapia, Culture, Arts and Special Events Chief Danita Dempsey, IT Carlos Molina, and Avon Police Chief Greg Daly. Town Attorney Nina P. Williams joined the meeting virtually. 2. APPROVAL OF AGENDA Video Start Time: 00:01:35 Mayor Underwood initiated the meeting with the Agenda approval process. Councilor Thuon motioned to approve the Agenda, as presented. Councilor Brooks seconded the motion. The motion carried unanimously with a 6-0 vote of those present. 3. DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS Video Start Time: 00:02:15 Mayor Underwood asked if there were any conflicts of interest related to the agenda, and none were disclosed. 4. PUBLIC COMMENT Video Start Time: 00:02:30 Mayor Underwood explained that public comment may be provided in person, via Zoom (video/audio), by telephone, or by email. She clarified that this portion of the meeting is reserved for items not listed on the agenda. Comments are limited to three minutes, with an additional minute granted at Council's discretion. Members of the public are asked to address Council directly and should not expect a response, as this time is intended solely for public input. Mayor Underwood invited comments from those present in the room or participating virtually and requested that, upon stepping up to the podium, speakers state their name and, optionally, their neighborhood or Town of residence. Mayor Underwood opened the floor to public comment, and Charles "Chuq" Yang, resident of Avon, took the podium in person and stated that he laments the cancellation of Lakeside Cinema. Tim McMahon, resident of Avon, took the podium in person and stated that the speed limit sign on West Beaver Creek Boulevard is damaged and needs repair. He added that on Tuesday at Second Street Tavern there will be a voter registration drive. He also noted there will be another voter registration drive at Loaded Joe's. Jeremy Johnston, resident of Avon, took the podium in person and stated that the church on Highway 6 is affecting traffic due to overflow parking during services. He asked Council to reconsider such an accommodation, stating that it poses dangers to motorists and pedestrians, particularly near Mountain Stream Condos and Riverside Condos. AVON REGULAR MEETING MINUTES A TUESDAY SEPTEMBER 23, 2025 Av O n HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM COLORADO No other public comment was made in person or virtually. Town Manager Eric Heil advised that parking for the church is outside the Town of Avon's jurisdiction, and there is no agreement between the Town of Avon and the Church. He also clarified that the cancellation of Lakeside Cinema has not been made as part of the 2026 budget. He invited Mike Jackson to take the podium and introduce himself as the new Public Works Director, which he did. 5. CONSENT AGENDA Video Start Time: 00:13:20 Mayor Underwood introduced the approval of the Consent Agenda to include the following: 5.1. ACTION: Approval of September 9, 2025 Regular Council Meeting Minutes (Town Clerk Miguel Jauregui Casanueva) Councilor Thuon motioned to approve the Consent Agenda, as presented. Councilor Hardy seconded the motion. The motion carried unanimously with a 6-0 vote of those present. 6. BUSINESS ITEMS 6.1. RESOLUTION 25-23: Supporting Eagle River Water & Sanitation District Ballot Measure on General Obligation Bond for Regional Wastewater Facility Upgrades (Chief Administrative Officer Ineke de Jong) Video Start Time: 00:15:00 Chief Administrative Officer Ineke de Jong delivered a presentation related to Resolution 25-23: Supporting Eagle River Water & Sanitation District (ERWSD) Ballot Measure on General Obligation Bond for Regional Wastewater Facility Upgrades. Mayor Underwood opened the floor to public comment, and Sarah Smith Hymes, resident of Avon, took the podium virtually and stated that she is on the Board of ERWSD. She explained that the upgrade is not optional and will be funded either by bonds or an increase in rates, which would be more costly. She recommended that those eligible vote in favor of the bond alternative. Charles "Chuq" Yang, resident of Avon, took the podium in person and stated that he is also on the Board of ERWSD. He added that the payor base for bonds is larger than the group of account holders who would otherwise bear the cost, making the bond option more equitable for all. No other public comment was received in person or virtually. Councilor Brooks stated that ERWSD will explain the rationale to the public as part of their communication strategy. Mayor Underwood noted that Fair Campaign Finance requirements will be met by ERWSD, and that a citizen committee is in favor of lobbying for funding these improvements through bonds and property taxes. Councilor Brooks motioned to approve Resolution 25-23, as presented. Councilor Stanley seconded the motion. The motion carried unanimously with a 6-0 vote of those present. AVON REGULAR MEETING MINUTES , TUESDAY SEPTEMBER 23, 2025 ,av O n HYBRID MEETING; IN -PERSON AT AvON TOWN HALL AND VIRTUALLY THROUGH ZOOM COLORADO 6.2. PUBLIC HEARING: RESOLUTION 25.22 Approving 2nd Amendment to 2025 Budget (Chief Financial Officer Paul Redmond) Video Start Time: 00:26:30 Chief Financial Officer Paul Redmond presented information regarding Resolution 25-22: Approving the 2nd Amendment to the 2025 Budget. He responded to Council questions on topics including: increased water consumption, elevator repairs, body -worn cameras, furniture for additional workstations, Recreation Center parking fees, Birds of Prey funding, and rising costs of community sponsor tickets. Mayor Underwood opened the public hearing for comment. No public comments were received, either in person or virtually. Councilor Hardy requested that staff more closely monitor increases in water fees and similar costs. Councilor Hardy moved to approve Resolution 25-22 as presented. Councilor Stanley seconded the motion. The motion passed unanimously with a 6-0 vote of those present, 6.3. WORK SESSION: Review of Estimated 2026 Revenues and Estimated 2026 Personnel Costs (Town Manager Eric Heil and Chief Finance Officer Paul Redmond) Video Start Time: 00:38:31 Town Manager Eric Heil and Chief Financial Officer Paul Redmond presented during the work session on the Estimated 2026 Revenues and Personnel Costs. Mayor Underwood opened the floor for public comment. No comments were received, either in person or virtually. Councilor Thuon emphasized the importance of supporting staff as revenues remain flat. Mayor Underwood expressed support for staff retention, maintaining the current level of health insurance benefits, and continuing merit -based salary increases. As this was a work session, Council provided direction to Staff, no public comment was received, and no formal motion was requested. 6.4. WORK SESSION: Review of Draft 2026 Department Goals (Town Manager Eric Heil) Video Start Time: 00:59:55 Town Manager Eric Heil delivered a presentation related to the work session for the review of Draft 2026 Department Goals. As this was a work session, Staff received direction from Council, no public comment was received in person nor virtually, and no motion was requested. 6.5. WORK SESSION: Review of Draft 2026 Capital Improvement Projects Plan (Town Manager Eric Heil) Video Start Time: 01:23:15 Town Manager Eric Heil presented during the work session on the Draft 2026 Capital Improvement Projects Plan, joined virtually by Engineering Director Eva Wilson. Mayor Underwood opened the floor for public comment. No comments were received in person or virtually. Gary Brooks spoke in favor of prioritizing the aquatics center, deferring the pedestrian mall, and increasing bid amounts as part of the project solicitation process. As this was a work session, Council provided direction to Staff, no additional public comment was received, and no formal motion was requested. 6.6. PUBLIC HEARING: ORDINANCE 25.17, First Reading: Update to Chapter 5.08 Liquor Licenses (Town Clerk Miguel Jauregui Casanueva) Video Start Time: 01:51:15 Town Clerk Miguel Jauregui Casanueva presented the first reading of Ordinance 25-17. Mayor AVON REGULAR MEETING MINUTES , TUESDAY SEPTEMBER 23, 2025 Avon HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM COLORADO Underwood asked Town Attorney Williams whether the third "whereas" clause included language regarding location -based restrictions. Town Attorney Williams confirmed that it does. Mayor Underwood opened the public hearing for comment. No public comments were received, either in person or virtually. Councilor Thuon moved to approve the first reading of Ordinance 25-17, as presented. Councilor Stanley seconded the motion. The motion passed unanimously with a 6-0 vote of those present. 6.7. ACTION: Final Slopeside Conceptual Design (Community Development Director Matt Pielsticker) Video Start Time: 02:00:00 Community Development Director Matt Pielsticker delivered a presentation related to the Final Slopeside Conceptual Design. The Ulysses Team was present at the podium to talk about the project and answer Council questions. Mayor Underwood opened the floor to public comment, and no public comment was received in person nor virtually. Councilor Brooks motioned to approve the final Slopeside conceptual design, as presented. Councilor Hardy seconded the motion. The motion carried unanimously with a 6-0 vote of those present. With unanimous support from her fellow Councilors, Mayor Underwood declared a 10-minute recess starting at 7.25 p.m. Council reconvened at 7:35 p.m. 6.8. PRESENTATION: Update on Village (at Avon) Planning Areas A and B (Community Development Director Matt Pielsticker) Video Start Time: 02:25:35 Community Development Director Matt Pielsticker delivered a presentation on the update for Village (at Avon) Planning Areas A and B. He was joined at the podium by Jay Eck, Managing Partner of Kensington Development. Jay Eck addressed questions regarding elevation changes in the planning areas. The discussion also covered the projected fall 2027 opening of Whole Foods, water rights, potential water features, and sewage issues that could impact the site plan. Mayor Underwood opened the floor for public comment. Charlie Sherwood, an Avon resident, spoke in person in support of the proposed water features. No other public comments were received, either in person or virtually. Councilor Hardy expressed concerns about a deviation from the original plan regarding the promenade feature in Part Two. She suggested additional sound mitigation near the roundabout corner and spoke positively about the inclusion of Whole Foods. As this was a presentation, Staff received feedback and direction from Council, and no motion was requested. 6.9. PUBLIC HEARING: ORDINANCE 25-15, Second Reading: Authorizing the Use of an Automated Vehicle Identification System (AVIS) for Speed Enforcement in Avon (Police Chief Greg Daly) Video Start Time: 03:11:00 Police Chief Greg Daly delivered a presentation on Ordinance 25-15, Second Reading: Authorizing the Use of an Automated Vehicle Identification System (AVIS) for speed enforcement in Avon. Council discussed the AVIS system details, the four corridors included in the ordinance, and the implementation of the program, including final camera locations. Mayor Underwood opened the public hearing for comment. Charlie Sherwood, an Avon resident, spoke in person and expressed concerns about the accuracy of the data, described the proposed AVON REGULAR MEETING MINUTES A TUESDAY SEPTEMBER23, 2025 Avon HYBRID MEETING; IN -PERSON AT AvON TOWN HALL AND VIRTUALLY THROUGH ZOOM COLORADO solution as excessive, advocated for a sunset clause, suggested that speeds between 0-10 MPH should be exempt from tickets, and warned that the specified locations could result in thousands of tickets, which he viewed as an overcorrection. He also requested that written materials be added to the packet as part of the public record. No other public comments were received, either in person or virtually. Town Attorney Nina Williams responded to Council questions regarding the corridors and descriptors in the ordinance, Mayor Pro Tern Carroll suggested extending the corridor lengths and provided staff with four corrections to Section 10.50.040 (a)(1)—(4): 1. North and Southbound Avon Road, between Roundabout 4 and Roundabout 5 2. East and Westbound US Highway 6, between Stonebridge Drive and Avon Road 3. East and Westbound West Beaver Creek Boulevard, between Lake Street and Millie Lane 4. East and Westbound Nottingham Road, between Avon Road and Metcalf Road Mayor Pro Tern Carroll moved to approve the second reading of Ordinance 25-15 with the noted changes. Councilor Thuon seconded the motion. The motion carried unanimously with a 6-0 vote of those present. The Town Manager noted that signage related to pedestrian safety will be installed. He also requested Council authorization to sign the contract with the vendor, which received unanimous approval. 6. WRITTEN REPORTS 7.1. August 28th Upper Eagle Regional Water Authority Summary (Mayor Underwood) 7.2. Sept 8th Planning & Zoning Commission Abstract (Development Coordinator Emily Block) 7.3. Monthly Financials (Senior Accountant Dean Stockdale) 8. MAYOR AND COUNCIL COMMENTS & MEETING UPDATES Video Start Time: 04:28:15 Mayor Pro Tern Carroll reported on the Core Transit meeting, noting the adoption of a 10-year plan, the approval of a winter bus schedule, and the scheduling of a budget retreat. Councilor Stanley congratulated the Avon Art Guild for their art show at Colorado Mountain College and thanked the Culture, Arts, and Special Events Team for a successful special event season. Councilor Hardy announced she will be absent in October due to a rafting trip in the Grand Canyon. She expressed concern about the current state of the world, the State, and the Town, given the many ongoing issues. She also mentioned the upcoming Polar Plunge event on October 25, 2025, at Nottingham Lake. Councilor Brooks commended Kroger for repaving the City Market parking lot. 9. ADJOURN There being no further business before Council, Mayor Underwood moved to adjourn the regular meeting. The time was 9:43 p.m. AVON REGULAR MEETING MINUTES / TUESDAY SEPTEMBER 23, 2025 Av o n HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM COLORADO These minutes are only a summary of the proceedings of the meeting. They are not intended to be comprehensive or to include each statement, person speaking or to portray with complete accuracy. The most accurate records of the meeting are the audio of the meeting, which is housed in the Town Clerk' s office, and the video of the meeting, which is available at www.highfivemedia.org. RESPECTFULLY SUBMITTED: Miguel Jauregui Manueva, Town Clerk APPROVED: Mayor Underwood Rich Carroll Ruth Stanley Lindsay Hardy Chico Thuon Gary Brooks